using csumentor 2013 high school counselor conference (intro)

Copyright © 2013 XAP Corporation, All Rights Reserved.

Using CSUMentor 2013 High School

Counselor Conference(Intro)

George YangSharon EngelenburgSeptember 2013


Agenda

About CSUMentor

2014-2015 Undergraduate Application

***** Presentation will be posted on calstate.edu *****


CSUMentor - Homepage


Counselor and Educator Information


What is CSUMentor?


Explore Campuses


Matching Assistant


Matching Assistant Search Results

Partial List as Example


Comparative View


Campus Facts


Campus Facts (cont'd)

Also may include:1) Contact Info2) Campus-specific Links3) Quick Codes

a) SAT b) ACTc) FAFSA


Distance Search / Results


FAQs


Plan for College – Middle School Students


Plan for College – High School Students


High School Planner (cont.)

Plan for College - High School Planner


High School Planner (cont.)


Financial Aid


FAFSA Transfer


Apply Online


Application Filing Status Report


ACT Manager

Student must release the ACT score to at least one CSU campus in the traditional way

Score will be sent to the CSU campus(es) selected in the traditional way

Also makes the student eligible now to release the score to any other CSU campus via CSUMentor

Two ways to release the score to additional CSU campuses


ACT Manager (cont.)

Optional:1) Middle Initial2) SSN3) ACT ID


ACT Manager (cont.)


SAT Scores

Code 3594

One code for all CSU Campuses

One fee to send SAT score to all 23 CSU campuses


Apply Online – Undergraduate Application

On this page: instructions for IE, Firefox, Chrome, Safari to allow pop-ups


VERY IMPORTANT MESSAGE

Encourage students to APPLY EARLY – do not wait until the last week or the last day

There are 16 campuses that are impacted at the freshman level and will stop taking admission applications on November 30

Advise students to apply to a “Back Up’ campus by November 30, in addition to any impacted campus(es)

Encourage students to apply to their local area service CSU campus where they will have higher priority


Application Manager


Apply Online – New Application

To begin the application click on the“Begin Application” button at the bottom of the introduction screen.

You must scroll down the screen to view the button.

Campus-specific page may include additional campus requirements


Online Tutorial

Each screen will have a “Help Video” that is specific to the screen you are working on.


Screen 1 – Enrollment Information_______________________________________

• Application Information– Term Apply for– Main campus/Off-campus

(Depending upon the campus, this question may or may not appear on the application.)

– Intended Major– Degree Objective– Credential Objective– Campus Housing

(Depending upon the campus, this question may or may not appear on the application.)

• Entry Status– Graduating HS Senior with

or without college credit• Previous Application

– Last Applied– Last Attended


Entry Status Options for Applicants _______________________________________


Screen 3 – Personal Information _____________________________________________

• Applicant Information– Social Security Number

• Confirm SSN• If student doesn't have

SSN, leave blank.– California Statewide

Student ID added (optional)

– Date of Birth– Gender– Ward of the court question

added– Residence– Place of Birth

• Military Information• Optional Information

– Misc. Information (NCAA Sports)

– Parents’ Education– Family Income– Family Size


Screen 4 – CA State Residency Information ______________________________________

• Residency Status– Your responses to the

following questions are required to make a preliminary assessment of your residency status for admission and tuition purposes. The campus may request additional information prior to making a final residence determination.


Screen 6 – High School Information ______________________________________

• Current or Last High School Attended– High School

Information– Graduation, GED

Date or checkbox, if neither

• Other High Schools attended

• Test Information– Entries for SAT, ACT,

TOEFL, IELTS and PTE

– EAP scores

Release to CSU campus


Screen 6 – High School Information (cont.) ________________________________________

.

You can search by a CEEB code.

If you can not locate your school on the list, call 1-800-GO-TO-XAP.


Screen 6 – High School Information (cont.)

_______________________________

Enter test taken or will be taken

Non-native speakers of English


Screen 8 – High School Preparation 1

_______________________________

• Social Science– 2-Years

• English– 4-Years

• Mathematics– 3-Years


Screen 8 – High School Preparation 1(cont.)______________________________________

Click “Edit” to modify course

Click “Delete” to delete a course

Click “Add…Course” to enter a course


Screen 8 – High School Preparation 1(cont.)Adding Courses (using Mathematics section as example)

__________________________________________

1) Click on “Add Course”

2) Left screen appearsa) All years will appearb) All potential courses will appear for

those years

3) Select courses taken for each academic year.

4) Class does not appear, enter course in “Other Course” section at the end.


Screen 8 – High School Preparation 1(cont.)Adding Courses - Results

______________________________________

Click “Save….” to save your course data.


Screen 9 – High School Preparation 2______________________________________

• Laboratory Science– 1-Year Biological Science

with laboratory (D1)– 1-Year Physical Science

with laboratory (D2)

• Language Other Than English– 2-Years in same the

language

• Visual/Performing Arts– 1-Year

• College Preparatory Elective


Screen 9 – High School Preparation 2______________________________________

Links to CSUMentor GPA Calculator


Plan for College (Planning Tools)GPA Calculator


Screen 11 – Educational Opportunity Program(EOP)__________________________________________

• New EOP&S Fee Waiver Transfer Students that are enrolled in EOP&S


Screen 12 – Application Fee Waiver

• Application Fee Waiver– Only complete once– Financial Information– Calculation of Fee

Waiver– Now available for

students who meet requirements of AB540

• Next Screen:– Fee Waiver Granted– Fee Waiver Denied


Screen 12 – Application Fee Waiver (Granted) _________________________________________

Note: Tentative until final decision made by university, even though ‘Request Status’ is ‘Granted’.


Screen 13 – Review Your Application _____________________________________


Screen 13 – Submit Your Application (bottom) _________________________________________

Click to submit your application!


Payment Options _____________________________________

• Credit Cards– Visa– MasterCard

• Check / E-Checks or Money Order• Fee Waiver

– Option only if granted– Apply only once for all CSU Campuses– Applies all academic year


Application Submitted (sample)______________________________________


Applying to EOP_______________________________________

• High School Graduate or Equivalent• Meet CSU Eligibility for Regular Admission• EOP considers admission for students

who may not meet regular admission criteria on a campus by campus basis


Applying to EOP (cont.)_______________________________________

• Students must complete and submit an application for Undergraduate Admission to the campus before applying to the EOP program.

• Application to the Educational Opportunity Program includes:– 1) Completed Undergraduate Admission application

to the campus – 2) Completed EOP application with:

• Applicant Information form • Two Recommendation forms


EOP – Separate Application_______________________________________

Online EOP applications can be started only AFTER submitting an online application to a CSU Campus first.

To apply for EOP online, go to “Apply Online” tab, then click link to apply for EOP online.


EOP – Separate Application (cont.)______________________________________

Click on “Start a New…”


EOP Application – Completed by Student______________________________________

Opening page for the EOP Application

SAVE: Will save the information that has been inputted on the screen

Many fields are pre-populated from the University application


Student Support ______________________________________

Phone Calls

E-mail Website

1-800-G0-TO-XAP (1-800-468-6927)

[email protected] www.csumentor.edu

Bilingual Support in Spanish

Monday through Friday 6:30am – 6:30pm


Student Support – Extended Hours ______________________________________• October 1 – 31

– Monday – Friday 5:00 a.m. – 6:30 p.m.

– Saturday and Sunday 11:00 a.m. – 6:00 p.m.

• November 1 – 22– Monday – Friday

5:00 a.m. – 9:00 p.m.

– Saturday - Sunday 11:00 a.m. – 6:00 p.m.

• November 23– Saturday

11:00 a.m. – 6:00 p.m.

• November 24 – Sunday

8:00 a.m. – 11:00 p.m.

• November 25-27– Monday – Wednesday

5:00 a.m. – 11:00 p.m.

• November 28 (Thanksgiving)

– Thursday8:00 a.m. – 7:00 p.m.

• November 29– Friday

5:00 a.m. – 11:00 p.m.


5:00 a.m. – 2:00 a.m. (Dec. 01)


Questions?

Please fill out your surveys before you leave

and either place them at the back table, or

give to one of us……

THANK YOU so much for participating!


2014-2015 Undergraduate Application Updates

2013 High SchoolCounselor Conference

George YangSharon EngelenburgSeptember 2013


Agenda

2014-2015 Undergraduate Application Updates

Student Support


Account Creation PageScreen 2 – Contact Information

______________________________________________________

Change “Alternate Phone” to “Cell Phone” to improve accuracy

of the data submitted (Screen 2 sample):


Account Creation PageScreen 2 – Name and Address

______________________________________________________

Increase characters as follows: First, Middle and Last Name – 30 Email Address - 50


Screen 3 – Foster Youth, Orphan, Ward of the Court

______________________________________________________

Foster youth, orphan, ward of court question– clarified instructions. Check-box option (versus “yes” and “no” option)


Screen 8 – High School Preparation 1 Screen 9 – High School Preparation 2______________________________________________________

7th & 8th grade course entry – add reminder message to ensure

applicant entered their courses:


Screen 8 – High School Preparation 1Screen 9 – High School Preparation 2______________________________________________________

Edit summer course instructions:


Improved Template(Application for Admissions Pages Only)

______________________________________


Current: New:


______________________________________


Current

High School Prep 1:New

High School Prep 1:


______________________________________


Express Mode

______________________________________New Process:

Faster & Increased application submissions to CSU campuses.

Improved user-experience overall.

Time-reduction in submitting subsequent applications to multiple campuses: Screens 2 through 12 will be auto-populated Applicable to same application cycle 90 Day Timeframe (from last submitted application)

What is NOT part of the Express Mode: Supplementals EOP Application


Express ModeQuick Reference Guide

______________________________________


Express Mode

______________________________________INITIAL ApplicationMust save each screen from left navigation sidebar.


Express Mode__________________________________________SUBSEQUENT Applications Select term, then next campus choice.

System determines if subsequent application qualifies for Express Mode mode.

Pre-populates data from last submitted application. Do not close browser while processing. Do not click on back-arrow on web page.

First page / left Navigation Bar: Express Mode - Screens 2-12 auto-populated / grayed out NOT in Express Mode - Screens 2-12 are not grayed out

o Must restart the application process above.


Express Mode_______________________________________

Confirming - eligible for Express Mode1. Do not close browser.2. Do not click back-arrow (web page)


Express Mode

______________________________________ Subsequent Application – Screen 1

1. First Page:* Screens 2-12 pre-populated* Screen 1 – fill out

2. Message Box:* Last application submitted.* Fee Waiver Information (if applicable).

3. Entry Status Field: * Can’t be modified!


Express Mode

______________________________________ Subsequent Application – Screen 1: Fee Waiver Limit Reached

Note:

Campus-Specific screens remain the same


Express Mode______________________________________

Subsequent Application – Review Prior to Submittal Message box appears with instruction text / option to edit entire application. When applicable, Fee Waiver warning or limit message included.


Express Mode

______________________________________Subsequent Application – Unlocked Version

Reverts to Standard Mode. Refreshes to display Screen 1

Can’t revert back to the Express Mode.

Must review/save each screen.

Screenshot next page


Applications - Authorization Numbers______________________________________Student-Facing: Student will receive an Authorization Number from the campus. Authorization Number will appear on the bottom of the screen:

Undergraduate / Graduate – Screen 1 International – Screen 4

Express Mode – he/she will not have to unlock in order to enter the authorization number.

Save screen number is locked (cannot be removed / re-used).

Used for (eg): veterans; active duty service members; special cases.


Student Support ______________________________________

Phone Calls

E-mail Website

1-800-G0-TO-XAP (1-800-468-6927)

[email protected] www.csumentor.edu

Bilingual Support in Spanish

Monday through Friday 6:30am – 6:30pm


Student Support – Extended Hours ______________________________________• October 1 – 31

– Monday – Friday 5:00 a.m. – 6:30 p.m.

– Saturday and Sunday 11:00 a.m. – 6:00 p.m.

• November 1 – 22– Monday – Friday

5:00 a.m. – 9:00 p.m.

– Saturday - Sunday 11:00 a.m. – 6:00 p.m.


11:00 a.m. – 6:00 p.m.

• November 24 – Sunday

8:00 a.m. – 11:00 p.m.

• November 25-27– Monday – Wednesday

5:00 a.m. – 11:00 p.m.

• November 28 (Thanksgiving)

– Thursday8:00 a.m. – 7:00 p.m.

• November 29– Friday

5:00 a.m. – 11:00 p.m.


5:00 a.m. – 2:00 a.m. (Dec. 01)


Questions?

Please leave your surveys at the back table …thank you!!

using csumentor 2013 high school counselor conference (intro)

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