university of lethbridge space classification system

University of Lethbridge

Space Classification System

March, 2014 Facilities Campus Planning & Architecture University of Lethbridge 4401 University Drive - Turcotte Hall Lethbridge, Alberta, Canada

University of Lethbridge


Table of Contents 1.0 SPACE CLASSIFICATION SYSTEM

- Campus Space Standards - Space Resources - Space Utilization - Space Entitlement

2.0 FUNCTION / USE CODE MASTER LIST 3.0 BUILDING NAME / CODES 4.0 LOCATION TYPE CODES 5.0 FUNCTION CODES 6.0 USE CODES 7.0 DESIGN CODES 8.0 ASSIGNEE / ORGANIZATION NUMBERS Appendix FACILITY MANAGEMENT SYSTEM (FMS) INTERFACE


1.0 Space Classification System

Space Classification System The University Space Classification System (SCS) is an organizational reference structure that describes space attributes. The University of Lethbridge SCS has evolved and been patterned after established systems in use over previous decades at post secondary institutions in the United States as well as other institutions in Alberta prior to the Government of Alberta providing direction on a preferred classification format or system. The SCS is currently organized across 10 space use categories (for classroom, laboratory, office, study, special use, etc.) which describe the measure of our facilities. Other institutions utilize a broader 16 category classification because of the broader space typologies that exist in their institutions. Our space classification system also relates to the organizational structure created by the Council of Ontario Universities (COU) generally accepted by institutions across Canada. Other space related information and processes are provided under subsequent headings below. Campus Space Standards Campus Space Standards describe the quantities of space required for various functions or room uses and staff positions across the institution. They are informed by widely accepted space planning guidelines and metrics provided by the Alberta Government, the Council of Ontario Universities (COU) and good design practices. In partnership with the Learning Environment Evaluation Working Group (LEEWG), a subset of our Teaching Centre and partnership with Campus Planning & Architecture, faculty and other representatives, the institution is performing research based investigation toward establishing instructional space standards for a variety of learning and teaching space typologies. No University sanctioned space standard for teaching spaces exists at this time. The table below identifies the current Campus Space Standard in force for office spaces: University of Lethbridge Office Entitlements Office Type Position Name NASM Office Description

Type A President 32.0 Private Office Type B Vice President 25.0 Private Office Type C Associate VP, Deans 20.5 Private Office Type D Associate Dean, Executive Director 18.0 Private Office Type D University Librarian, Registrar 18.0 Private Office Type H Faculty Office (Typical) 12.5 Private Office Type I Faculty Studio/Office 25.0 Private Office Type H APO (Typical) 12.5 Private Office Type I Support Staff/Supervisor 12.0 Private Office Type J Support Staff/Exempt 10.0 Workstation Type K Support Staff/Specialist 8.0 Workstation Type L Support Staff/Administrative 6.0 Workstation Type M Graduate Student (Dry Lab/Office) 4.0 Workstation Space Resources The cost of space is far to great to not utilize to an accepted level. Campus Planning works with faculty representatives, departments and the Registrar to improve utilization of instructional spaces and to enhance the quality of a range of teaching environments while attempting to meet utilization requirements through scheduling. Campus Planning also defines the occupant load of rooms and the instructional capacity of teaching spaces. For example, an ideal instructional capacity for an average 95 square meter (1,022sf) flat and flexibly furnished

classroom is 30 students or ~3.15nsm/seat. Occupant capacity for teaching environments vary between 2.6sm (fixed lecture) and 3.5sm (active learning) depending on pedagogical requirements. The total costs associated with an average 95 square meter (1,022sf) classroom accommodating 30 students will be a significant capital and operating expenses as part of a larger building. As such, it behooves the institution to utilize its space resources effectively. Space Utilization Campus Planning & Architecture facilitates regular utilization reporting for classroom and class laboratory facilities, often with the assistance of external consultants and the Registrar. Although CP+A strives to emphasize the best‐use of all campus space resources in partnership with departments and administrative units, Campus Planning produces utilization data on our instructional spaces at regular intervals to support this process, as follows: Classroom Utilization The Government of Alberta target for classroom utilization is set at 80% and 80% for seat/station utilization. It is not reasonable to expect room use higher than 80%, nor is it advisable (so that there can be some flexibility in scheduling realities and time available to maintain and care for the space at regular intervals). Instructional spaces in our inventory broadly include lecture theatres, various seminar rooms and new active learning spaces. Class Laboratory Utilization Similar to instructional spaces, our class laboratories are also intended to be utilized effectively, however their target use is affected differently due to their extended 'take‐down' and 'set‐up' times preceding and concluding each lab. The Government of Alberta target room utilization for labs is 60% and 80% for each available lab station. Instructional Laboratory spaces include the following 2 categories:

Teaching Wet Labs (Biology, Chemistry, etc.)

Teaching Dry Labs (Computer Labs, etc.)

Wet laboratories are research spaces where chemicals, drugs, or other materials or biological matter are tested and analyzed requiring water, direct ventilation, and specialized piped utilities. The wet laboratory space types are typically located within a building specifically designed to house them. In biology, genetics or biochemistry, the terms Wet Lab (or Wet Laboratory) distinguish classical experiments handling biological material from Dry Labs mainly for computer analysis research. Space Entitlement Space Entitlement is a comparative analysis of the existing allocated space inventory versus a unit's entitlement as mandated by the university's Campus Space Guidelines. It also makes inter department/unit comparisons for all campus areas. The analysis produces an understanding of where space resource pressure points exist across the institution and where to prioritize efforts to address levels of diminished space capacity to perform a units' operations and responsibilities effectively. Entitlement Studies are performed every 2‐4 years, depending on need and often examine specific space typologies. For example, during 2013 Campus Planning & Architecture is engaged in an Entitlement Study for 'office' and 'office service' related space across the institution.


2.0 Functional/Use Code Master List

1 Instruction 000 Unclassified 600 General Use Facilities (Continued)

1.1 General Academic Instruction 050 Inactive 650 Lounge

1.2 Vocational/Technical Instruction 060 Alteration or Conversion 655 Lounge Service

1.3 Special Session Instruction 070 Unfinished 660 Merchandising

1.4 Community Education 665 Merchandising Service

1.5 Preparatory/Remedial Instruction 100 Classroom Facilities 670 Recreation

110 Classroom 675 Recreation Service

2 Research 115 Classroom Service 680 Meeting Room (used by multiple units)

2.1 Institutes and Research Centres 685 Meeting Room Service

2.2 Individual and Project Research 200 Laboratory Facilities

210 Class Lab 700 Support Facilities

3 Public Service 215 Class Lab Service 710 Central Computing/Telecommunication

3.1 Community Services 220 Open Lab 715 Central Computing/Telecom Service

3.2 Cooperative Extension Services 225 Open Lab Service 720 Shop

3.3 Public Broadcasting Services 250 Research/Nonclass Lab 725 Shop Service

255 Research/Nonclass Lab Service 730 Central Storage

4 Academic Support 735 Central Storage Service

4.1 Libraries 300 Office Facilities 740 Vehicle Storage

4.2 Museums and Galleries 310 Office 745 Vehicle Storage Service

4.3 Education Media Services 315 Office Service 750 Central Service

4.4 Academic Computing Services 350 Conference Room (normally used by one unit) 755 Central Service Support

4.5 Ancillary Support 355 Conference Room Service 760 Hazardous Materials

4.6 Academic Administration 765 Hazardous Materials Service

4.7 Academic Personnel Development 400 Study Facilities

4.8 Course and Curriculum Development 410 Study Room 800 Health Care Facilities

420 Stack 810 patient Bedroom

5 Student Services 430 Open‐Stack Study Room 815 Patient Bedroom Service

5.1 Student Services Administration 440 Processing Room 820 Patient Bath

5.2 Social and Cultural Development 455 Study Service 830 Nurse Station

5.3 Counseling and Career Guidance 835 Nurse Station Service

5.4 Financial Aid Administration 500 Special Use Facilities 840 Surgery

5.5 Student Admissions 510 Armory 845 Surgery Service

5.6 Student Records 515 Armory Service 850 Treatment/Examination

5.7 Student Health Services 520 Athletic or Physical Education 855 Treatment/Examination Service

523 Athletic or Physical Ed Spectator Seating 860 Diagnostic Service Laboratory

6 Institutional Support 525 Athletic/Physical Education Service 865 Diagnostic Service Lab Support Service

6.1 Executive Management 530 Media Production 870 Central Supplies

6.2 Fiscal Operations 535 Media Production Service 880 Public Waiting

6.3 General Admin/Logistical Services 540 Clinc 890 Staff On‐Call Facility

6.4 Administrative Computing Services 545 Clinic Service 895 Staff On‐Call Facility Service

6.5 Public Relations/Development 550 Demonstration

555 Demonstration Service 900 Residential Facilities

7 Operation and Maintenance of Plant 560 Field Building 910 Sleep/Study Without Toilet or Bath

7.1 Physical Plant Administration 570 Animal Quarters 919 Toilet or Bath

7.2 Building Maintenance 575 Animal Quarters Service 920 Sleep/Study With Toilet or Bath

7.3 Custodial Services 580 Greenhouse 935 Sleep/Study Service

7.4 Utilities 585 Greenhouse Service 950 Apartment

7.5 Landscape and Grounds 590 Other 955 Apartment Service

7.6 Major Repairs and Renovations 970 House

600 General Use Facilities

8 Scholarships and Fellowships 610 Assembly W Nonassignable Area

615 Assembly Servicee WWW Circulation Area

9 Auxiliary Enterprises 620 Exhibition XXX Building Service

9.1 Auxiliary Enterprises ‐ Student 625 Exhibition Service YYY Mechanical Area

9.2 Auxiliary Enterprises ‐ Faculty/Staff 630 Food Facility

9.3 Intercollegiate Athletics 635 Food Facility Service Z Structural Area

640 Day Care ZZZ Structural

10 Independent Operations 645 Day Care Service

11 Hospitals

Operations independent of or unrelated to

primary missions of the institution

Function Codes Use Codes Use Codes

FMS Codes and Titles.xls 18/03/2014 1 of 1


3.0 Building Name/Codes

Code Building Title Code Building Title

12 South Plaza 5734 Anderson Hall

13 Greenhouse Building 5407 Art Vault

15 Kainai House 43 Biology Field Station

16 Piikani House 44 Biology Field Station Storage

17 Remote Research Building 45 Biology Field Station Trailer

18 Observatory 38 Building Maintenance

19 Remote Storage Building 7235 Canadian Centre For Behavioural Neu

20 Service Building 1 31 Canadian Western Natural Gas

21 Regional Aquatic Centre 10038 Centre For Sport And Wellness

22 Walkway Tunnel 52 Children of St. Martha School

23 Tsuu T'ina House 30 City of Lethbridge Electrical SubSt

24 Students' Union Building 41 Father L Van Tighem Elem/Jr HS

25 Siksika House 13 Greenhouse Building

28 Service Building 4 39 Grounds Maintenance

30 City of Lethbridge Electrical SubSt 48 Gushul Studios

31 Canadian Western Natural Gas 49 Gushul Work Building

32 Waterchamber ‐ North 5406 Hepler Hall

33 Waterchamber ‐ South 5694 Interim Storage

34 University Hall 9998 Iunctus Ground Station

35 University Centre for the Arts 15 Kainai House

36 Turcotte Hall 42 Lethbridge Collegiate Institute HS

37 Service Building 2 11893 Markin Hall

38 Building Maintenance 47 Nicholas Sheran Arena

39 Grounds Maintenance 50 Nicholas Sheran School

41 Father L Van Tighem Elem/Jr HS 18 Observatory

42 Lethbridge Collegiate Institute HS 51 Park Meadows School

43 Biology Field Station 10791 Parkway Service Complex

44 Biology Field Station Storage 9204 Paterson Centre

45 Biology Field Station Trailer 11613 Penny Building

47 Nicholas Sheran Arena 16 Piikani House

48 Gushul Studios 21 Regional Aquatic Centre

49 Gushul Work Building 17 Remote Research Building

50 Nicholas Sheran School 19 Remote Storage Building

51 Park Meadows School 9205 Residence Village A

52 Children of St. Martha School 9206 Residence Village B

5261 Senator Burns Building (SAIT) 9207 Residence Village C

5318 U of L Building ‐ Edmonton 9208 Residence Village D

5406 Hepler Hall 9209 Residence Village E

5407 Art Vault 9210 Residence Village F

5694 Interim Storage 5261 Senator Burns Building (SAIT)

5734 Anderson Hall 20 Service Building 1

7234 University Library 37 Service Building 2

7235 Canadian Centre For Behavioural Neu 28 Service Building 4

9204 Paterson Centre 25 Siksika House

9205 Residence Village A 12 South Plaza

Campus Building Names with Codes.xlsx 18/03/2014

9206 Residence Village B 24 Students' Union Building

9207 Residence Village C 23 Tsuu T'ina House

9208 Residence Village D 36 Turcotte Hall

9209 Residence Village E 5318 U of L Building ‐ Edmonton

9210 Residence Village F 35 University Centre for the Arts

9998 Iunctus Ground Station 34 University Hall

10038 Centre For Sport And Wellness 7234 University Library

10791 Parkway Service Complex 22 Walkway Tunnel

11293 Water And Environmental Science Bui 11293 Water And Environmental Science Bui

11613 Penny Building 32 Waterchamber ‐ North

11893 Markin Hall 33 Waterchamber ‐ South

Campus Building Names with Codes.xlsx 18/03/2014


4.0 Location Type Codes


5.0 Function Codes


6.0 Use Codes

Use Codes 18‐MAR‐2014 Code Title / Description Charge Rate ‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 000 UNCLASSIFIED FACILITIES 40.00 Assignable areas that are inactive or unassigned; in the process of being altered, renovated, or converted; or in an unfinished state. 050 Inactive Area 100.00 Rooms available for assignment to an organizational unit or activity but unassigned at the time of the inventory. 060 Alteration Or Conversion Area 100.00 Rooms temporarily out of use because they are being altered, remodeled, or rehabilitated at the time of the inventory. 070 Unfinished Area 40.00 All potentially assignable areas in new buildings, shell space, or additions to existing buildings not completely finished at the time of the inventory. 100 CLASSROOM FACILITIES 50.00 Includes general purpose classrooms, lecture halls, recitation rooms, seminar rooms, and other rooms used primarily for scheduled non‐laboratory instruction. May contain instructional aids or equipment as long as these are not specific to a single subject. 110 Classroom 50.00 A room used for classes and that is also not tied to a specific subject or discipline by equipment in the room or the configuration of the room. 115 Classroom Service 50.00 A room that directly serves one or more classrooms as an extension of the activities in that room. 200 LABORATORY FACILITIES 150.00 Contains special purpose equipment or a specific room configuration which ties instructional or research activities to a particular discipline or a closely related group of disciplines. 210 Class Laboratory 150.00 A room used primarily for formally or regularly scheduled classes that require special purpose equipment or a specific room configuration for student participation, experimentation, observation, or practice in an academic discipline.

215 Class Laboratory Service 100.00 A room that directly serves one or more class laboratories as an extension of the activities in those rooms. 220 Open Laboratory 150.00 A laboratory used primarily for individual or group instruction that is informally scheduled, unscheduled, or open. 225 Open Laboratory Service 100.00 A room that directly serves one or more open laboratories as an extension of the activities in those rooms. 250 Research/Non‐class Laboratory 150.00 A room used primarily for laboratory experimentation, research or training in research methods; or professional research and observation; or structured creative activity within a specific program. 255 Research/Non‐class Laboratory Service 100.00 A room that directly serves one or more research/non‐class laboratories as an extension of the activities in those rooms. 300 OFFICE FACILITIES 60.00 Individual, multi‐person, or workstation space specifically assigned to academic, administrative, and service functions of a college or university. 310 Office 60.00 A room housing faculty, staff, or students working at one or more desks, tables, or workstations. 315 Office Service 50.00 A room that directly serves an office or group of offices as an extension of the activities in those rooms. This includes file rooms, break rooms, kitchenettes serving office areas, copy/FAX rooms, vaults, closets, private rest rooms, records rooms, ... 350 Conference Room 60.00 A room serving an office complex and used primarily for staff meetings and departmental activities. These are normally used by a specific organizational unit or office area, whereas Meeting Rooms (680) are used for general purposes. 355 Conference Room Service 50.00 A room that directly serves one or more conference rooms as an extension of the activities in those rooms.

400 STUDY FACILITIES 50.00 Study facilities may contain equipment/materials which aid the study or learning process (e.g. microcomputers, computer terminals, multimedia carrels, typewriters, records and tapes) and which do not restrict the room to a particular academic discipline. 410 Study Room 60.00 A room or area used by individuals to study at their convenience, which is not restricted to a particular subject or discipline by contained equipment. 420 Stack 75.00 A room used to house arranged collections of educational materials for use as a study resource. 430 Open‐Stack Study Room 75.00 A combination study room and stack, generally without physical boundaries between the stack and study areas. 440 Processing Room 75.00 A room or area devoted to processes and operations in support of library functions. 455 Study Service 50.00 A room that directly serves study rooms, stacks, open‐stack study rooms, or processing rooms as a direct extension of the activities in those rooms. 500 SPECIAL USE FACILITIES 100.00 Location use categories that are sufficiently specialized in their primary activity or function to merit unique use codes. 510 Armory 100.00 A room or area used by Reserve Officer Training Corps (ROTC) and ancillary units for military training and/or instructional activities. 515 Armory Service 100.00 A room that directly serves an armory facility as an extension of the activities in that facility. 520 Athletic or Physical Education 100.00 A room or area used by students, staff, or the public for athletic or physical education activities. 523 Athletic Facilities Spectator Seating 100.00 The seating area used by students, staff, or the public to watch athletic events.

525 Athletic/Physical Education Service 100.00 A room that directly serves an athletic or physical education facility as an extension of the activities in that facility. This includes non office coaches' rooms, ticket booths, and dressing/locker/shower/equipment/supply/ storage/first aid/... rooms. 530 Media Production 100.00 A room used for the production or distribution of multimedia materials or signals. These rooms have a clearly defined production of distribution function that serves a broader area (e.g. department, campus) than would a typical service room. 535 Media Production Service 100.00 A room that directly serves a media production or distribution room as an extension of the activities in that facility. 540 Clinic 75.00 A room used for providing diagnosis, consultation, treatment, or other services to patients or clients in facilities other than those separately organized health care facilities related to medicine, veterinary medicine, dentistry, or student health care. 545 Clinic Service 70.00 A room that directly serves a clinic facility as an extension of the activities in that facility. 550 Demonstration 75.00 A room or group of rooms to practice, within an instructional program, the principles of certain disciplines such as teaching, child care or development, and home management or economics. 555 Demonstration Service 70.00 A room that directly serves a demonstration facility as an extension of the activities in that facility. 560 Field Building 80.00 A barn or similar agricultural structure used for animal shelters or for the handling, storage or protection of farm products, supplies, vehicles or implements. 570 Animal Quarters 125.00 A room that houses laboratory animals used for research or instructional purposes. 575 Animal Quarters Service 125.00 A room that directly serves an animal quarters facility as an extension of the activities in that facility.

580 Greenhouse 125.00 A building or room, usually composed chiefly of glass, plastic, or other light transmitting material, which is used for the cultivation or protection of plants or seedlings for research, instruction, or campus physical maintenance or improvement purposes. 585 Greenhouse Service 125.00 A room that directly serves a greenhouse facility as an extension of the activities in that facility. 590 Other (All Purpose) 100.00 A category of last resort. It is to be used only for those locations or facilities that cannot be described, even approximately, with other codes and definitions. It should have very limited use, if used at all. 600 GENERAL USE FACILITIES 100.00 General use facilities have a broader availability to faculty, staff, students, and/or the public than Special Use facilities (500 series). They usually comprise a campus general service or functional support system for institutional and community people. 610 Assembly 100.00 A room designed and equipped for the assembly of many persons for such events as dramatic, musical, devotional, livestock judging, or commencement activities. 615 Assembly Service 90.00 A room or area that directly serves an assembly facility as an extension of the activities in that facility. 620 Exhibition 100.00 A room or area used for exhibition of materials, works of art, artifacts, etc., and intended for general use by faculty, students, staff and the public. 625 Exhibition Service 90.00 A room that directly serves an exhibition facility as an extension of the activities in that facility. 630 Food Facility 150.00 A room for eating. 635 Food Facility Service 100.00 A room that directly serves a food facility as an extension of the activities in that facility.

640 Day Care 100.00 A room used to provide day or night, child or elderly adult care as a nonmedical service to members of the institutional community. 645 Day Care Service 90.00 A room that directly serves a primary activity room in a day care facility as an extension of the activities in that room. 650 Lounge 80.00 A room used for rest and relaxation that is not restricted to a specific group of people, unit or area. A general use lounge (650) differs from an office area/break room lounge (315) by virtue of its public availability. 655 Lounge Service 75.00 A room that directly serves a general use lounge facility. 660 Merchandising 80.00 A room used to sell products or services. 665 Merchandising Service 75.00 A room that directly serves a merchandising facility as an extension of the activities in that facility. 670 Recreation 100.00 A room used by students, staff, or the public for recreational purposes. 675 Recreation Service 90.00 A room that directly serves a recreation facility as an extension of the activities in that facility. 680 Meeting Room 60.00 A room that is used by the institution or the public for a variety of non‐class meetings. 685 Meeting Room Service 50.00 A room that serves a meeting room as an extension of the activities in that room. 700 SUPPORT FACILITIES 60.00 Support facilities provide centralized space for various auxiliary support systems and services of a campus. 710 Central Computing/Telecommunication 150.00 A computer‐based data processing or telecommunications center with applications that are broad enough to serve the overall administrative or academic primary equipment needs of a central group of users, department, college, school, or entire institution.

715 Central Computing/Telecom Service 100.00 A room that directly serves a central computer or telecommunications facility as an extension of the activities in that facility. 720 Shop 150.00 A room used for the manufacture, repair, or maintenance of products or equipment. 725 Shop Service 100.00 A room that directly serves a shop facility as an extension of the activities in that facility. 730 Central Storage 60.00 A room or building that is used to store equipment or materials and that serves multiple room use categories, organizational units, or buildings. 735 Central Storage Service 55.00 A room that directly serves a central storage facility as an extension of the activities in that facility. 740 Vehicle Storage 60.00 A room or structure that is used to house or store vehicles. 745 Vehicle Storage Service 55.00 A room that directly serves a vehicle storage facility as an extension of the activities in that facility. 750 Central Service 60.00 A room or area that is used for the processing, preparation, testing, or delivery of a complex‐central or campus‐wide support service. 755 Central Service Support 55.00 A room that directly serves a central service facility as an extension of the activities in that facility. 760 Hazardous Materials 80.00 A centralized facility used for the storage, treatment, or disposal of hazardous or toxic waste materials. 765 Hazardous Materials Service 75.00 A facility that serves a centralized facility used for the storage, treatment, or disposal of hazardous or toxic waste materials. 800 HEALTH CARE FACILITIES 60.00 Rooms that are located in separately organized health care facilities: student infirmaries, teaching hospitals and clinics, and veterinary and medical schools. Use code definitions apply to both human and animal health areas.

810 Patient Bedroom 100.00 A room equipped with a bed and used for patient care. 815 Patient Bedroom Service 90.00 A room that directly serves one or more patient bedrooms as an extension of the activities in those rooms. 820 Patient Bath 100.00 A room containing patient bath and toilet facilities. 830 Nurse Station 100.00 A room or area used by nurses or other patient care staff who are supervising or administering health care services. 835 Nurse Station Service 90.00 A room that directly serves one or more nurse station rooms as an extension of the activities in those rooms. 840 Surgery 150.00 A room used for surgery. 845 Surgery Service 100.00 A room that directly serves a surgery room as an extension of the activities in that facility. 850 Treatment/Examination 80.00 A room used for diagnostic and therapeutic treatment. 855 Treatment/Examination Service 75.00 A room that directly serves a treatment/examination room as an extension of the activities in that facility. 860 Diagnostic Service Laboratory 150.00 A room used to provide diagnostic support services to an entire health care facility. 865 Diagnostic Service Lab Support Services 100.00 A room that directly serves a diagnostic service laboratory as an extension of the activities in that facility. 870 Central Supplies 75.00 A room used centrally to store health care supplies in a health care facility. 880 Public Waiting 60.00 A room used by the public to await admission, treatment, or information within a health care facility. 890 Staff On‐Call Facility 60.00 A room or quarters used by health care staff to rest or sleep while on‐call to assigned duties within a health care facility.

895 Staff On‐Call Facility Service 60.00 A room that directly serves a staff on‐call room as an extension of the activities in that facility. 900 RESIDENTIAL FACILITIES 80.00 Residential facilities include housing for students, faculty, staff, and visitors to the institution. 910 Sleep/Study Without Toilet or Bath 80.00 A residential room for one or more individuals typically furnished with bed(s), wardrobe(s), closet(s), desk(s), and chair(s), without an internally connected bath, toilet or either. 919 Toilet Or Bath 100.00 A toilet or bathroom intended only for the occupants of the residential facilities, rather than for the public. 920 Sleep/Study With Toilet Or Bath 90.00 A residential room for one or more individuals, typically furnished with bed(s), wardrobe(s), closet(s), desk(s), and chair(s), with an internally connected bath or toilet. 935 Sleep/Study Service 90.00 A room that directly serves the occupants of sleep/study rooms. This includes mail rooms, private kitchens, laundry rooms, linen closets, maid/serving rooms, trunk storage rooms, and telephone rooms that serve the occupants of sleep/study facilities. 950 Apartment 80.00 A complete living unit, with private cooking facilities, that is not a separate structure. 955 Apartment Service 80.00 A room or area that directly serves an apartment or group of apartments as an extension of the activities in that facility. 970 House 70.00 A complete living unit, with private cooking facilities, that is a separate structure. Should include fraternities and sorority houses only if owned or controlled by the institution. W NONASSIGNABLE AREA 50.00 All areas on all floors of a building not available for assignment to an occupant or for specific use, but necessary for the general operation of the building.

WWW Circulation Area 60.00 Areas on all floors of a building required for physical access to some subdivision of space, whether physically bounded by partitions or not. XXX Building Service Area 50.00 Areas on all floors of a building used for custodial supplies, sink rooms, janitorial closets, and for public rest rooms. It does not include assignable areas. YYY Mechanical Area 50.00 Areas on all floors of a building designed to house mechanical equipment, utility services, and shaft areas. ZZZ Structural Area 50.00 Areas on all floors of a building that cannot be occupied or put to use because of structural building features. /DSC


7.0 Design Codes

Design Codes 18‐MAR‐2014 Code Title / Description ‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ AISLE Aisle An area within a room for the circulation of people and goods within that room. (To be distinguished from HALL). ARCHERY Archery Range A designed space, indoors or outdoors for the purpose of shooting arrows. ARTGAL Art Gallery A space used for the display of works of art. AUXILIARY Auxiliary Space designed to support adjacent or neighbouring space(s) (e.g. anteroom to a conference area). BALCONY Balcony A floored space external/attached to a building which can function as a social gathering place for people. Balconies may be equipped with tables and chairs. They are included in building floor net/gross areas and do not have access to ground level. BAR Bar Space designed for the consumption of either alcoholic or non‐alcoholic beverages with some food. BEDROOM Bedroom Space for sleeping and studying. BERM Berm An artificially placed continuous ridge or bank of earth, usually along a roadside. Also called "a shoulder". BLEACHER Bleacher Tiered seating area for the watching of spectator events primarily sports events. BOWLING Bowling Alley Space owned or leased by the University for the sport of bowling. BUILDING Building Any permanent structure in which people may perform work. This may be on or off‐campus. CATWALK Catwalk An aisle with a solid or perforated floor for use by technicians.

CHILDCARE Childcare A facility for caring for pre‐school children and perhaps housing a pre‐school area. CHLORINE Chlorine A room designed specifically for the introduction of chlorine into the water supply for the swimming pool. CLOAKROOM Cloakroom Space designed to hang outer garments and store seasonal footwear for short periods of time. CLUB Club Rooms designed for the use of students clubs as in the Students' Union Building. COMMON Common Area Space within housing units shared by the occupants and commonly used for sitting, TV viewing, etc. COMPOUND Compound An enclosed external space, paved or unpaved, designed for storage. COMPUTLAB Computer Lab A room equipped with microcomputers for the instruction of students and/or staff. CONFERENC Conference Room This is space designed for meetings and conferences but excludes formal instructional space. CONSTRUCT Construction An area under construction, renovation or demolition. CONTROL Control A room with built‐in electronic or mechanical instruments for the control of equipment providing building services. This excludes design types MEDIA and SECURITY. COSTUME Costume An area designed for the manufacture or alteration of costumes for use in the theatres. CRAWLSPCE Crawlspace An area within or under a building designed to allow access to utility services. CURLING Curling Arena Space owned or leased by the University for the purpose of curling.

CUSTODIAL Custodial Spaces distributed within buildings used for the purpose of maintaining the cleanliness of the facility. DARKROOM Darkroom Space designed for the purpose of developing or printing photographic or x‐ray film. DINING Dining An area equipped with tables and chairs used for the consumption of food and beverages. DRESSING Dressing A room designed for the use of athletes or actors in changing to/from street clothes into other garb. EASEMENT Easement A legal right afforded a party to cross or to make limited use of land owned by another. ELECTRIC Electric Any space housing electrical distribution panels, transformers or other electrical equipment which provides campus electrical energy. This does not include the telephone room. ELEVATOR Elevator A shaft designed to transport people and goods vertically within a building. EQUIPDISP Equipment Dispensary A space designed for the dispensing of sports or other equipment. EXHIBITEX External Exhibition External space devoted to the exhibition of works of art and other structures. FIELDSTN Field Station A facility for botanical or biological research usually located remote from the campus. FLOOR Floor A horizontal area within a building measured from the external vertical faces (gross) or from internal finished surfaces (net). FOODPREP Food Preparation An area used for the preparation of food for serving to the campus community.

GARAGE Garage An area for the repair of surface vehicles such as cars, trucks, snowplows, tractors, etc. GOLF Golf Course Space owned or leased by the University for the sport of golf. GRAVEL Gravel An external area covered by gravel. GREENHSE Greenhouse An area for the growth and harvesting of plants. GYMNASIUM Gymnasium A large space designed for athletic sports events such as basketball, in‐door tennis, badminton, etc. HALL Hall A public area within a building used for the circulation of people and goods. HLTHEXAM Health Examining A space designed for the examination of persons either in an instructional setting or in a clinical student health setting. HLTHRCVRY Health Recovery Space within the Student Health area for the recovery of people suffering from minor ailments. ICERINK Ice Rink Space designed to house an ice surface for curling, hockey or other ice sports. KITCHEN Kitchen A space within housing units for the preparation of food for individuals or families. LAB Lab A room equipped with multiple services such as hot and cold water, natural gas, air, electrical, used for experimentation. LABSERV Lab Service A room that accommodates functions supporting the activities of a lab, such as chemical storage rooms, freezer rooms or equipment storage rooms. LANGLAB Language Lab A space designed for the group instruction of languages, by way of electronic equipment.

LAUNDRY Laundry A room equipped with washers and dryers for the cleaning or clothes. LAWN Lawn An external area planted to domestic grasses and maintained on a regular basis during the growing season. LECTURE Lecture Room Instructional space designed for a person to deliver a lecture to students seated in parallel rows in front of the speaker. LIBRARY Library Any space for the stacking and storage of books, periodicals and microforms as well as reading space for patrons. LOCKER Locker Room A room specifically designed for use in an athletic facility to store clothes and other material. This does not include entryway lockers as found in UH Level 6. LOUNGE Lounge This space is usually equipped with easy furniture and may have a coffee machine and perhaps a microwave. The space is usually an alternate space to that in which work is carried out. LUNCHROOM Lunchroom A room equipped with tables and chairs for the use of support staff at lunch time and coffee breaks. MAILROOM Mailroom Space designed for sorting mail and the vending of stamps, money orders, etc. MAINFRAME Computer Mainframe or Hardware Space designed for housing centralized computer hardware, usually with limited access. MARSH Marsh An area of very wet land with plants growing in it. MECH Mechanical Space used to provide mechanical services to the buildings. This includes all plumbing, HVAC, elevator hydraulic rooms, etc. MEDIA Media This is space designed to deliver media services to campus through electronic means. It also includes space for dispensing tapes, films and cassettes. MICROGRAF Micrographics Processing A space designed specifically for micrographic processing.

OBSERVATN Observation An area designed for the observation of activities in an adjacent space. OBSERVTRY Observatory Space designed for observation through the telescopes including associated preparation rooms. OFFICE Office A space designed for office work of an academic or administrative nature. OFFSTUDIO Studio Office An enclosed space designed for office work usually in music or art. It will be roughly twice the size of a regular academic office. OPEN Open Space (No Floor) A horizontal "phantom" area without a floor found at various building levels such as in the atria, above pools and at the second levels of a gym. This is used only to tally gross area for a floor of a building. PARKING Parking A space, external or internal used for the parking of surface vehicles. PARKLAND Parkland An external space partially developed and equipped with picnic tables and other amenities for the enjoyment of the outdoors. PATH Path An external space, paved or unpaved, for the circulation of pedestrian traffic. This does not include sidewalks. PATIO Patio A floored space external to a building which can function as a social gathering place for people. Patios are at or have access to ground level, may be equipped with tables and chairs and could form the roof of some sub‐structure (e.g. North Plaza). PHOTOCOPY Photocopy A specific space designed to house photocopy equipment. Photocopiers in halls or aisles are regarded as features and no specific space delineation is required. PLANTED Planted An external area devoted to the growing of flowers, trees and shrubs. It is regularly maintained. PLAYFIELD Playing Field An external space designed for the playing of games.

PLAYGRND Play Ground An external space equipped with typical children's outdoor slides, round‐abouts, etc. POND Pond An artificially created external space permanently containing water and perhaps surrounded by a grassed area or beach. POOLDECK Pool Deck The immediate floor space just above the water level surrounding the swimming pool. POOLTANK Pool Tank An enclosed area containing a swimming pool. PROJECTN Projection An enclosed room to house film projection equipment and usually found within another room or theatre. RETAIL Retail Space designed for retail activity (e.g. University Bookstore) and associated storage areas. ROAD Road External space, paved or unpaved, which is used for the circulation of surface vehicular traffic. SECURITY Security Space specifically designed for the viewing and housing of surveillance equipment. SEMINAR Seminar Room A room equipped with tables and chairs arranged so that a "round‐table" type of instruction for students may take place. SHIPREC Shipping/Receiving An area for the shipping and receiving of goods to and from buildings. SHOP Shop A space designed for performing the duties associated with carpentry, painting, mechanical, electronic, electrical, instrument repair, etc. SHOWERF Female Shower Shower space for females. SHOWERM Male Shower Shower space for males. SHOWERU Unisex Shower Shower space equipped with a locking door for males and females.

SIDEWALK Sidewalk A surfaced external space adjacent to a road and used for the circulation of pedestrians. It usually has a curb for one boundary. SLOUGH Slough An undeveloped external space usually containing water which is largely unmaintained and allowed to develop its own botanical species. STAIRS Stairs Space, internal or external to buildings, used for the vertical circulation of goods and people. STORAGE Storage Enclosed secure space for the accumulation of goods to be used, recycled or disposed of at a later date. STUDIO Studio A space designed for the use of students and staff in the fine arts for instructional purposes. This is not to be used for faculty studio offices (design type OFFSTUDIO). STUDY Study A room used by students for study or project work. TELECOMM Telecommunications A space dedicated to the provision of telecommunications service to campus. TENNIS Tennis Court A space, internal or external, designed for the sport of tennis. TEST Test A space used by students to take tests or examinations. THEATRE Theatre A space designed for the performance of plays or concerts. It may have tiered seating, an orchestra pit, stage, fly loft, etc. TICKET Ticket Space designed for the purchase of performance or participation tickets. TRACK Track A oval‐shaped space, internal or external, usually divided into lanes for competitive running sports. TUNNEL Tunnel An enclosed structure, above or below grade, for the circulation of pedestrian traffic seeking shielding from the weather. UNDEVELOP Undeveloped An area which has been left in its native state without any modification. VENDING Vending

An area equipped with coin vending machines where at least one of the machines is connected to the mechanical system. WASHFMALE Female Washroom A space designed for washroom activities of females. WASHMALE Male Washroom A space designed for washroom activities of males. WASHUNISX Unisex Washroom A space designed for washroom activities of either gender. WEIGHTRM Weight Room A space designed for physical workouts using various weight and other equipment. /DSC


8.0 Assignee / Organization Numbers

Orgn No Title Orgn No Title

(Numerically) (Alphabetically)

1001 Office of the Board of Governors 3024 Advancement Services1002 Central Administration 3017 Alumni Relations2001 Chancellor 6301 Ancillary Services - Director3001 Office of the President 4110 Anthropology Department3005 Institutional Analysis 4505 Art Department3010 General Faculties Council 4525 Art Gallery3011 University Advancement 4101 Arts and Science - Dean's Office3015 Communications and Public Relations 4105 Arts and Science Advising Dept3017 Alumni Relations 5101 Assoc VP (Academic) - Office3020 Development 4903 Associate Registrar3024 Advancement Services 4115 Biological Sciences Department3030 Financial Planning 6310 Bookstore3040 Internal Audit 6515 Building Maintenance4001 Vice President (Academic) - Office 4820 Career and Employment Services4002 Marketing - Director's Office 6520 Caretaking Services4005 Curriculum Re-Development Centre 1002 Central Administration4101 Arts and Science - Dean's Office 2001 Chancellor4105 Arts and Science Advising Dept 4120 Chemistry and Biochemistry Dept4110 Anthropology Department 3015 Communications and Public Relations4115 Biological Sciences Department 6330 Conference and Event Services4120 Chemistry and Biochemistry Dept 4005 Curriculum Re-Development Centre4125 Economics Department 5201 Dean of Graduate Studies (Office)4130 English Department 3020 Development4140 Geography 4510 Dramatic Arts Department4150 History Department 4125 Economics Department4155 Math and Computer Sciences Dept 4305 Education4160 Modern Languages Department 4301 Education - Dean's Office4165 Native American Studies Department 4315 Education - Field Experiences4170 Philosophy Department 6537 Electrical Department4175 Kinesiology and Physical Education 4840 Employee Assistance Program4185 Physics 6105 Employee Health & Wellness4195 Political Science Department 4130 English Department4200 Psychology Department 6535 Facility Operations & Maintenance4205 Religious Studies Department 6410 Fin Services - Accounts Payable4210 Sociology Department 3030 Financial Planning4215 Special Studies Department 6415 Financial Services - Cash Office4220 Neuroscience Department 6401 Financial Services - Office4225 Women's Studies 4501 Fine Arts4230 Liberal Education 4502 Fine Arts - Dean's Office4235 Writing 1000 6315 Food Services4301 Education - Dean's Office 9950 For Payroll Use Only-Hold for Info4305 Education 9990 For Payroll Use Only-Mail Out4315 Education - Field Experiences 3010 General Faculties Council4401 Management - Dean's Office 4140 Geography4405 Management 5205 Graduate Studies4410 Mgmt - CAMET 5202 Graduate Studies - MA/MSc4415 Management-Executive Program 5204 Graduate Studies - MEd4420 Management-International Programs 5203 Graduate Studies - MSc Management4425 Management-Technology Services 5206 Graduate Studies - PhD4430 Management-Calgary Campus 6525 Grounds Maintenance4435 Management-Edmonton Campus 4805 Health Centre4440 Management-COOP Program 4615 Health Sci - Addictions Counselling4445 Management-Leth Undergrad Prog Off 4605 Health Sciences4450 Management-MSc Management 4601 Health Sciences - Dean's Office4501 Fine Arts 4610 Health Sciences - Nursing

4502 Fine Arts - Dean's Office 4150 History Department4505 Art Department 6325 Housing Services4510 Dramatic Arts Department 6115 HR - Training and Development4515 Music Department 6101 Human Resources4520 Music Conservatory 6225 Info Tech - Desktop Support4525 Art Gallery 6215 Info Technology - Database Admin4530 University Theatre 6220 Info Technology - Student Labs4555 Theatre - Operations 6230 Info Tech-Student Computer Services4560 New Media 3005 Institutional Analysis4601 Health Sciences - Dean's Office 3040 Internal Audit4605 Health Sciences 4816 International Student Liaison4610 Health Sciences - Nursing 5151 Intn'l Centre for Students-Director4615 Health Sci - Addictions Counselling 6201 IT Administration4701 Office of the University Librarian 6270 IT Client Services4705 Library - Information Delivery 6205 IT Communication Technologies4710 Library - Information Access 6260 IT Enterprise Solutions4715 Library - Information Tech Services 6210 IT Systems4720 Library - Archives 6235 IT Web4801 Student Services - Dean 4175 Kinesiology and Physical Education4805 Health Centre 4830 Language Services4810 St.Services - Continuing Education 4230 Liberal Education4815 St.Services - Counseling Services 4720 Library - Archives4816 International Student Liaison 4710 Library - Information Access4820 Career and Employment Services 4705 Library - Information Delivery4830 Language Services 4715 Library - Information Tech Services4835 Scholarships and Student Finance 6546 Major Construction Projects4840 Employee Assistance Program 4405 Management4901 Office of the Registrar 4401 Management - Dean's Office4903 Associate Registrar 4430 Management-Calgary Campus4905 Registrar - Records 4440 Management-COOP Program4910 Registrar - Information Centre 4435 Management-Edmonton Campus4915 Recruitment 4415 Management-Executive Program4920 Registrar - Admissions 4420 Management-International Programs4930 Registrar-Documents and System Supp 4445 Management-Leth Undergrad Prog Off4935 Registrar - Student Info System 4450 Management-MSc Management4940 Registrar - Native Student Advising 4425 Management-Technology Services5001 Vice President Research 4002 Marketing - Director's Office5101 Assoc VP (Academic) - Office 6405 Materials Management - Office5151 Intn'l Centre for Students-Director 4155 Math and Computer Sciences Dept5201 Dean of Graduate Studies (Office) 6538 Mechanical Department5202 Graduate Studies - MA/MSc 4410 Mgmt - CAMET5203 Graduate Studies - MSc Management 4160 Modern Languages Department5204 Graduate Studies - MEd 6530 Motor Vehicle Pool5205 Graduate Studies 4520 Music Conservatory5206 Graduate Studies - PhD 4515 Music Department6001 VP (Finance and Admin) - Office 4165 Native American Studies Department6101 Human Resources 4220 Neuroscience Department6105 Employee Health & Wellness 4560 New Media6110 Payroll 1001 Office of the Board of Governors6115 HR - Training and Development 3001 Office of the President6120 Risk and Safety Services 4901 Office of the Registrar6125 Pension and Benefits 4701 Office of the University Librarian6201 IT Administration 6542 Parking6205 IT Communication Technologies 6110 Payroll6210 IT Systems 6125 Pension and Benefits6215 Info Technology - Database Admin 4170 Philosophy Department6220 Info Technology - Student Labs 4185 Physics6225 Info Tech - Desktop Support 6545 Planning & Capital Projects6230 Info Tech-Student Computer Services 6501 Plant Facilities - Office

6235 IT Web 6536 Plant Operation & Controls6260 IT Enterprise Solutions 4195 Political Science Department6270 IT Client Services 7001 Prentice Institute6301 Ancillary Services - Director 6320 Printing Services6310 Bookstore 4200 Psychology Department6315 Food Services 6350 Record Services6320 Printing Services 4915 Recruitment6325 Housing Services 4920 Registrar - Admissions6330 Conference and Event Services 4910 Registrar - Information Centre6350 Record Services 4940 Registrar - Native Student Advising6401 Financial Services - Office 4905 Registrar - Records6405 Materials Management - Office 4935 Registrar - Student Info System6410 Fin Services - Accounts Payable 4930 Registrar-Documents and System Supp6415 Financial Services - Cash Office 4205 Religious Studies Department6501 Plant Facilities - Office 6120 Risk and Safety Services6515 Building Maintenance 4835 Scholarships and Student Finance6520 Caretaking Services 6541 Security6525 Grounds Maintenance 9920 Social Work6530 Motor Vehicle Pool 4210 Sociology Department6535 Facility Operations & Maintenance 4215 Special Studies Department6536 Plant Operation & Controls 6655 SRS-Aquatic Programs6537 Electrical Department 6610 SRS-Athletics6538 Mechanical Department 6660 SRS-Climbing Programs6541 Security 6625 SRS-Customer Service/Corp. Culture6542 Parking 6601 SRS-Executive Director S&RS6545 Planning & Capital Projects 6621 SRS-Facilities and Services-General6546 Major Construction Projects 6665 SRS-Fitness Programs6565 University Facilities 6630 SRS-Operations6601 SRS-Executive Director S&RS 6651 SRS-Programming - General6610 SRS-Athletics 6635 SRS-Promotion & Marketing6621 SRS-Facilities and Services-General 6670 SRS-Wellness Programs6625 SRS-Customer Service/Corp. Culture 4810 St.Services - Continuing Education6630 SRS-Operations 4815 St.Services - Counseling Services6635 SRS-Promotion & Marketing 4801 Student Services - Dean6651 SRS-Programming - General 4555 Theatre - Operations6655 SRS-Aquatic Programs 9900 ULFA6660 SRS-Climbing Programs 3011 University Advancement6665 SRS-Fitness Programs 6565 University Facilities6670 SRS-Wellness Programs 4530 University Theatre7001 Prentice Institute 4001 Vice President (Academic) - Office9900 ULFA 5001 Vice President Research9920 Social Work 6001 VP (Finance and Admin) - Office9950 For Payroll Use Only-Hold for Info 4225 Women's Studies9990 For Payroll Use Only-Mail Out 4235 Writing 1000

Current as of Sept. 5, 2008


Appendix

Facilities Management System (FMS) The Facilities Management System (FMS) is a database maintained by Campus Planning & Architecture that organizes all of our campus building and space inventory assets using the Space Classification System as the basis of its organization for post‐secondary institutions. FMS operates through the Banner environment and integrates with other campus databases in Financial Services and the Registrar’s Office. Campus Planning & Architecture maintains computer generated CAD drawing information for all existing buildings and exterior campus spaces. Actual space metric data is linked from the digital CAD drawings to the FMS database. When renovations occur this archive is updated and the FMS database is updated in sync. These drawings are created from drawings received from the Architect or Contractor responsible for the design project and accurately represent as‐built conditions of all spaces on campus. The FMS interface and Data Sheet for a typical office space is shown below:

Pre‐formatted reports are also available via a web interface for repeat queries, or typical information required by stakeholders external to Facilities. Microsoft Access is also regularly used to access the space database and perform queries and perform manual analysis.