TRT/STS MEETINGNovember 20, 2014

Virtual Meeting Protocols

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Virtual Meeting Protocols

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Agenda• Nuts and Bolts• Deployment

• Updates and Reminders• Chromebooks @ Elementary• iPad Deployment

• Synergy Implementation• Responsible Use Procedure and Digital Citizenship

PLEASE share this with your staff• Instructional Technology relies on TRTs and STSs to

share important information with staff• You can share this slide deck• You can share the meeting recording• You can summarize the information and share it in little chunks• You can review the information at a staff meeting• You can put a summary in mailboxes

Don’t keep it to yourself!

Email Reminders• Emails get blocked when:

• They don’t have a subject• They’re from someone whose email has been the vehicle for spam• They have large media files

• If students need to turn in an assignment:• Use Hapara/GoogleDocs• Use Webfile (http://webfile.nsd.org) and store it on the server• Use Mailfile’s dropbox featurehttps

://mailfile.nsd.org/filedrop/youremail@nsd.org

MailFile Filedrop

Smarter Balanced Assessments• High Schools will be testing online for the first time

• Know someone who would be a good support person?Contact Allen or ShelbyThey don’t need to be “tecchie”, just calm and resourceful…

• Computers will NOT be moved from other campuses• Think carefully about where you’ll test, as network is important!

• Chromebooks and Tier 1 Macs will be supported• iPads need keyboards (and are really small)• Headphones are coming

Black Friday Reminders• Get a new phone/tablet? You can connect it to NSDGuest!

• Don’t connect student devices with your credentials• Use NSDGuest for work-related stuff• Don’t connect your Roku/AppleTV/Playstation/Xbox please• NSD doesn’t support the syncing of workstations to personal

devices (use filedrop or other methods to move files back and forth)

• Buy a new personal printer?• Most drivers are part of our standard image

DEPLOYMENTGo see the website! Send others there too!

http://www.nsd.org/deployment

Deployment So Far…• KO and CPJH Done!

• No major issues• Done ahead of schedule (2.5 days and 1.75 days, respectively)

• Next up:• Leota: Dec 1• Kenmore JH: Dec 3• Timbercrest: Dec 8• Northshore JH: Dec 10• Skyview: Dec 15

Deployment: Special Ed Allocations• Special Services Allocations

• Special Ed Allocations will be maintained• Numbers may change based on program changes• Special software may change based on program changes• Special Services Leadership is working on a plan• Existing Special Ed computers will be updated• OTPTs will still receive a Tier 2 station to use with students

Deployment: Special Ed Allocations• Optical Drives

• 40/20/10/7• ACTION ITEM: Do you want them barcoded for Destiny checkout?• Some content may be moveable to digital files• OTPT, SLP get their drive at Deployment

Deployment: Deadlines• Workstation Assignment Change Request (WACR)

• Laptop to desktop or desktop to laptop• Due no later than 2 weeks before Deployment• Use http://goo.gl/3bYdWf to make your request

• Additional Software Request• Examview and other curriculum software• Due no later than 2 weeks before Deployment• Use http://goo.gl/LAt0Zk to make your request• Some software won’t work on 10.9.4. See http://goo.gl/JNNPzb.

Deployment Readiness for Staff:• 3 weeks before

• check backup• clean up• request software• WACR

• 2 weeks before• move pictures, movies, music to

external drive

• 1 week before• if staff deploy over two days, confirm

schedule• check backup again

• 2 days before• remind staff which resources are down

for deployment

• Day before• Remind staff when and where to drop

off computer, bring power cable• prepare a lesson w/o computer• complete the staff cover sheet

• Day of Deployment• drop off computer before 10AM

• Week after Deployment• collect pink checklists from staff

Deployment: Random Questions• What happens to Tier 3 computers? Can I buy one?• Which devices can be used for Smarter Balanced?• Why Chromebooks? Why iPads?• What if I work at two campuses? Where do I deploy?• What will I need to do to move from Apple Mail to Zimbra?• What about printing with Chromebooks? What’s the deal?

Deployment Tasks• Computers should all be labeled with cover sheets before

the start of Deployment• Schools don’t have to move Tier 3 and mobile labs to the

staging area ahead of time BUT… having these things in the staging area limits disruption to the classroom and limits questions to your staff

• It would be GREAT to have a big garbage can for the staging area

• It would be GREAT to have a flatbed cart if you have one

Deployment: Chromebooks• Elementary Chromebooks coming the week of Dec 1:

• Dec 1: AH, KE, LW, SV• Dec 2: WM, MO, CC, CS• Dec 3: FL, WH, MH, FW• Dec 4: CL, BC, ER, SR• Dec 5: HH, WE, WO, KO

• Your iTech Coordinator will be onsite to help• No need for a sub day, staging area, etc.• ACTION: Send the delivery location to your iTech Coord.

iPads• Professional Development

• 1 hour “Celebration” at time of Deployment• 3 hour PD course being developed

• Apps• Request with a work order• Include a budget number for paid apps• Principal approves the purchase• See the Digital Resource Exchange before shopping the app store

iPads: What should we do with them?• Idea #1: Put them in a grade band/department

• Let one grade band use them for an extended period of time to learn best practices to share with others

• Choose a content area of focus to study a narrow set of goals

• Idea #2: Put them in the Library for research• Easy web-browsing and access to Google Docs w/portability

• Idea #3: Rotate them through in 4/6 week cycles• One grade/department for a period, then the next, and so on

• Idea #4: Check them out to staff who’ve completed PD

Digital Resources Exchange

iPad Apps• Free and Paid• Request install

through a work order• Principal approval

Web-based Resources• Mostly paid• CMAC approved• School funded

InnoGrant iPad UsersElementary

• Title 1 Schools• WM, FL, KE, CS, WO

• East Ridge G1• Tamra Erickson, Chrissy Griffen

• Moorlands, GK• Cathy Hink

• Cottage Lake K-6• Casey Klinich

• Hollywood Hill G4• Kurt Archuleta

Secondary

• WHS Science and Math• Nathan Davis and Michelle Gruber

• SJH Science• John Bahr and John Schmied

• GoFit Pilot• Junior High PE

Synergy Implementation• Synergy• Report Cards

Responsible Use Procedure• Replaces the Acceptable Use Policy (last updated in

2007)• Official as of 9/15/2014 (see SBP 2022P)• Implementation will include:

• Staff PD (August 2015)• Student Education through Teacher Librarians (pilot Spring 2015)• Integration with the Student R&R handbook

• Implementation begins August 2015

Responsible Use Procedure• Staff Professional Development

• Designed by a committee of Instructional Tech and TLC members• Planned for initial delivery in August of 2015 • Ongoing PD each August as part of regular startup activities• Combination of F2F, Video, Web resources

• Student Instructional Programming• Designed by a committee of Teacher-Librarians, Principal, iTech,

TOSAs, and TRTs• Delivered by Teacher Librarians annually• Modeled and reinforced by teachers in all content areas/grade levels

Q&AThanks for coming!