trimble access 2012 helpfile

Table of ContentsGetting Started....................................................................................................................................................1

Welcome..................................................................................................................................................1Trimble Access Overview........................................................................................................................1Installing and updating the software........................................................................................................3Licensing the software.............................................................................................................................3Legal Notices...........................................................................................................................................4

Trimble Access....................................................................................................................................................6Trimble Access Features..........................................................................................................................6Logging in to Trimble Access in the field...............................................................................................8Switching between applications and services in the field......................................................................10Arrange Icons.........................................................................................................................................11

Survey Settings..................................................................................................................................................12Settings Menu........................................................................................................................................12Language................................................................................................................................................13

Internet Setup....................................................................................................................................................14Creating an Internet connection using the Internet Setup wizard..........................................................14

Trimble Connected Community......................................................................................................................19Introduction to the Trimble Connected Community..............................................................................19Trimble Connected Community organization.......................................................................................19Trimble Connected Community member types.....................................................................................22

Trimble Access Services...................................................................................................................................25Introduction to Trimble Access Services...............................................................................................25Trimble Access Sites..............................................................................................................................27The Trimble AccessSync Service..........................................................................................................29File Conversions....................................................................................................................................40Registered Devices.................................................................................................................................42GNSS Forecast.......................................................................................................................................44

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Getting Started

Welcome

Welcome to the Trimble® Access™ software version 2012.20 Help.

This help system makes it easy to find the information you need to effectively use the full capabilities of theTrimble Access software.

For information that extends or updates this Help:

Go to the Trimble website (www.trimble.com).• Contact your local Trimble dealer.•

Trimble Access Overview

The Trimble Access software provides a collection of survey tools for use in the field, and web-basedservices for the office and in the field. These programs are installed on the controller, the office computer, oron servers hosted by Trimble.

The following table describes the function of each of the system components, and where they are installed.

Application FunctionInstalled

On...

Standard/

Optional

TrimbleAccessInstallationManager

Installs and updates controllers with the latest changes to applicationsand services through Microsoft ActiveSync technology or theWindows Mobile Device Center.

OfficeComputer

Standard

The TrimbleAccess menu

- Starts applications and services on the controller.- Switches between running applications and services on thecontroller.- Generates system notifications alerts.- Used to log in to the Trimble Connected Community to access webservices, including AccessSync.

Controller Standard

GeneralSurvey

A general surveying application for common field survey tasks foroptical and GNSS sensors.

Controller Standard

Internet SetupA wizard to simplify the setup of cellular Internet connections. Controller Standard

SettingsDefine settings for the entire system in one place. Settings includeunits, connection settings (including survey styles and radio), featurelibraries, and other general configurations.

Controller Standard

RoadsSpecialized road application to define, survey, and report on roadjobs.

Controller Optional

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TunnelsSpecialized tunnel application to define, survey, and report on tunneljobs.

Controller Optional

MinesSpecialized mines application to position drilling equipment andreport on mines jobs.

Controller Optional

MonitoringSpecialized monitoring application to define, monitor and report onmonitoring jobs.

Controller Optional

Land Seismic Specialized land seismic application to stakeout pre-plot definitions.Controller Optional

AccessSync

A service that allows for cable-free transfer of the Trimble Accesssoftware files from the field to the office and vice versa using anInternet connection.When transferring files from the office to the field, files areautomatically converted to the version required by the field controller.

Controller Optional

GNSSForecast

A planning tool to forecast suitability for GNSS surveying, based onthe availability of satellites and ionospheric conditions at a specifiedlocation.

Controller Optional

TrimbleConnectedCommunity

- A web-based set of tools, managed and hosted by Trimble thatallows individual organizations to share information quickly andeasily across the Internet.- Enables you to create projects and manage hardware and serviceswithin the Trimble Access software.- Provides a landing place for files that are transferred to and fromthe field by the AccessSync service.

Trimblehostedserver

Optional

TrimbleConnectedCommunityExplorer(TCCE)

- A plug-in for the Microsoft Windows XP, Vista, and Windows 7operating systems that makes an organizations file and folderstructure in the Trimble Connected Community available in MyComputer and Windows Explorer areas of the local user’s computer.TCCE significantly improves navigation through the TrimbleConnected Community by allowing a user to manage files and foldersin the same way as in Windows.- Allows automatic synchronization between a selected folder on thelocal computer and a selected filespace/ folder on the TrimbleConnected Community. TCCE can keep up to 10 pairs of folderssynchronized.

OfficeComputer

Optional

RemoteSupport

Launches the Internet browser on your controller and takes you towww.trimbleassistant.com. From there, you can enter a code for aremote support session. For more information about TrimbleAssistant, go to http://www.trimble.com/tkn/trimble-assistant.aspx.

Controller Standard

Notes

All upgrades to the software on the controller must be made through Microsoft ActiveSynctechnology or the Windows Mobile Device Center connection to the office computer.

•

Services on the field controller send and receive data through an Internet connection to the Trimblehosted server.

•

Before you can access Remote Support on a Trimble GeoXR or TSC3 controller you need toreconfigure the view settings for Internet Explorer. To do this:

•

2

Open Internet Explorer.1. On a TSC3 controller, press Windows Start and then tap [Internet Explorer]◊ On a Trimble GeoXR tap the Trimble button, select Start Menu and then tap [InternetExplorer]

◊

Tap and then 2.

Select [View] and then [Mobile].3.

Installing and updating the software

You can install Trimble Access software using the Trimble Access Installation Manager online or you candownload a copy of the Trimble Access Installation Manager and all application files and licenses forinstallation to your controllers at a later date, when you may not have access to an internet connection.

Installing and updating the software using the Trimble Access Installation Manager online

Use the Trimble Access Installation Manager to install software and updates for all Trimble Accessapplications on your controller.

Installing and updating the software using the Trimble Access Installation Manager offline

Download a copy of the Trimble Access Installation Manager and all application files and licenses.

When you create an offline version of the Trimble Access Installation Manager:

You must list the serial numbers for the controllers to be updated offline so that all the licenses for thecontrollers are included in the offline installation. Only those controllers that have had their licensesdownloaded can be updated offline.

•

You can select the version of the Trimble Access software to be available for the offline installation.You can then use the Licenses only option to download additional licenses. You must use theLicenses only option to download additional licenses if you purchased new licenses for existingcontrollers, or if you include additional controllers in the offline installation.

•

For more information see: www.trimble.com/taim/

Licensing the software

Every Trimble Access application must be licensed in order for you to install and operate the software.

When you purchase an additional component for the Trimble Access software, or extend an existing license,the license file is updated on the Trimble hosted server. To download the new license file, do one of thefollowing:

Connect the controller to the office computer through Microsoft ActiveSync technology or theWindows Mobile Device Center and then run the Trimble Access Installation Manager.This updates the license and the software.

•

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With an Internet connection established, tap the Trimble button in the Trimble Access task bar, or thetask bar in the application that you are currently running and then select About from the drop downmenu. Then tap the License button to begin the download process.This updates only the license.

•

About

To access a list of all Trimble Access applications installed on the controller, their version numbers, licenseinformation, and EULA (End User License Agreement), tap the Trimble button in the Trimble Access taskbar, or the task bar in the application that you are currently running and then select About from the drop downmenu.

The About dialog shows two dates; the License expiry date and the Software warranty expiry date:

License expiry date

This refers to the date until which the software or service can be used. Perpetual licenses do not havea license expiry date. Timed licenses show the expiry date of the current license on the controller.However, as the timed licenses are automatically extended, the date shown is the date that thecurrently downloaded license expires. As long as you maintain your subscription, all you need to doto update a license is to run the Trimble Access Installation Manager software, or if the controller isconnected to the Internet, tap the License button in the About dialog.

Software warranty expiry date

The software warranty expiry date field shows the date the warranty expires, or On subscription thatrelates to timed license subscriptions, which do not expire if the subscription is maintained. If thesoftware warranty has expired, you can continue to operate the software and are entitled to minorupdates of the software. New improved versions of the software require a valid warranty.For information on Hardware Extended Warranties or Software Maintenance, [email protected].

Legal Notices

© 2009 - 2012, Trimble Navigation Limited. All rights reserved.

Trimble, the Globe and Triangle logo, Autolock, Geodimeter, GPS Total Station, Tracklight, TSC2 andTrimble Tablet are trademarks of Trimble Navigation Limited, registered in the United States and in othercountries.

Trimble Access, Trimble Geomatics Office, Trimble Business Center, Trimble Link, TRIMMARK, andZephyr are trademarks of Trimble Navigation Limited.

RealWorks is a registered trademark of Mensi SA.

The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by

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Trimble Navigation Limited is under license.

Microsoft, ActiveSync, Excel, Internet Explorer, Windows, and Windows Mobile and are either registeredtrademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

All other trademarks are the property of their respective owners.

This software is based in part on the work of the Independent JPEG Group, and derived from the RSA DataSecurity, Inc. MD5 Message-Digest Algorithm.

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Trimble Access

Trimble Access Features

Use the Trimble Access menu to start and navigate between each of the applications and services within theTrimble Access software.

To start the Trimble Access software, do one of the following:

On a Trimble GeoXR controller:

Tap Trimble Access from the [Start] menu.•

On a TSC2/TSC3 controller:

Press the Trimble hardkey.• Tap Trimble Access from the [Start] menu.•

On a Trimble CU controller:

Tap [Start / Programs].•

On a Trimble Tablet:

From the desktop tap the Trimble Access shortcut icon.•

Note - On starting the Licence Agreement is displayed for acceptance. De-select the Show on startup field ifyou do not want to see the aggreement every time you start Trimble Access.

The following diagram and table show the key features and functions of the software:

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Item Feature Function

1Trimble Accesstask bar

Appears in every screen within the Trimble Access software to enable switchingbetween applications and services and to provide system information.

2 Login button

Shows who is currently logged in to the system; if no one is logged in, it says Taphere to log in. This also shows the name of the folder where all data will be storedon the controller.Tap the Login button to log in or change users.

3Applicationbuttons

Tap an application button to start or switch to that application.

4 Scroll bar Scroll to see more Trimble Access applications.

5 Trimble button

From the Trimble Access menu, tap the Trimble button to:- view information about the installed Trimble Access applications, includingversions and licensing information.- Arrange icons.For all other applications, tap the Trimble button to return to the Trimble Accessmenu to switch applications.

6 TitleTitle information shows either the current application or service running or thename of the current screen.

7Internetconnection button

Shows if there is a current Internet connection: indicates there is an Internet connection. indicates there is no Internet connection.

8 Alerts button Alerts provide useful system information to the user.Tap the alert button to view the notification.There are different levels of alerts:

Information alert: for example, a new file has been downloaded by theAccessSync service.

Warning alert: for example, AccessSync is suspended because the Internetconnection has been lost.

Critical alert: for example, a license is about to expire and an application will nolonger be useable.

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indicates that there are no notifications.

9 Help button Tap this button to open the onboard help files.

10 Close buttonFrom the Trimble Access menu, tap this button to close all Trimble Accessapplications.In other applications, tap this button to close only the current application.

Logging in to Trimble Access in the field

Every user must log in to the Trimble Access software the first time the system is run to define the directorythat their data will be stored in. All Trimble Access files will be stored in a folder under [\TrimbleData\<username>].

Logging in enables you to:

Separate and distinguish your files from those of other people who use the same controller.• Easily manage data between particular field crews within an organization.•

Logging in is required by the AccessSync service to:

Authenticate access to services from the field.• Ensure that files are transferred to the correct controllers in the field, and to the correct organization,project site and folder location in the office.

•

Enable you to pick up any controller and access your field project data.•

To log in to Trimble Access software:

From the Trimble Access menu, tap Login and then select the Login Mode.1.

Login mode Use when... Function

[Offline]

You do not currently have an Internetconnection.orYou have not purchased any onlineservices, such as AccessSync.

Defines the directory that your data will be storedin. All Trimble Access files will be stored in afolder under [\Trimble Data\<username>].

[Online]

You have purchased online services,such as AccessSync.andYou currently have an Internetconnection.

- Defines the directory that your data will bestored in. All Trimble Access files will be stored ina folder under [\Trimble Data\<username>].- Authenticates that the user has access to servicesfrom the field.- Ensures that files are transferred to the correctcontrollers in the field, and to the correctorganization, site, and folder location in the office.

Enter your user details. Do one of the following:1. If you are logging in offline and have not purchased online services such as AccessSync, you♦

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can enter any username as this is used only to define the data folder name. You do not need apassword.

Tap Next.

Review the user settings and then tap Finish.

If you are logging in offline, but you intend to use online services such as AccessSync in thefuture, enter your Trimble Connected Community username (Member ID). You do not need apassword.

♦

The username is used to set up your data folder; when you try to use online services, this willbe used for authentication.

Tap Next.

If you have previously logged in online, you see the list of available Trimble ConnectedCommunity sites available for transferring data to. Select a site and then tap Next. When younext obtain an Internet connection, you can transfer files without logging in again.

If you have not previously logged in online, you can review the user settings and then tapFinish.

If you are logging in online, you must enter your Trimble Connected Community username(Member ID) and password. Enter the Trimble Connected Community organization shortname or select from the list. These user details are used to set up the data folder and forauthentication.

♦

Tap Next. The Trimble Access software uses the Internet connection to contact the Trimblehosted servers to authenticate your login details. Once authenticated, the Trimble Accesssoftware obtains a list of available Trimble Connected Community sites, with which you cansynchronize files using the AccessSync service.

Select a Trimble Connected Community site from the drop-down list. This site is where fileswill be transferred to and from using the AccessSync service.

Tap Next.

Review the Login settings and then tap Finish.

Notes

The AccessSync service will always synchronize data to the current Trimble ConnectedCommunity site. If this site is incorrectly set, data may be transferred to the wrong site.

♦

The list shows only Trimble Connected Community sites within the organization that youhave access to. For more information, see Trimble Connected Community permissions.

♦

Make sure that you have the correct date set on your controller. Otherwise, login may fail.♦ To delete a username tap the Delete button. The associated data folders are not removed. Ifyou want to remove these folders they can be manually removed using the Files application.

♦

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To log in as a different user on the controller:

Tap the login button on the Trimble Access menu.1. Log in with the new username and password.2.

Notes

The current user is shown on the Login button on the Trimble Access menu.♦ When switching users, you must restart the specialized applications to ensure that data isstored in the correct location.

♦

Switching between applications and services in the field

You can run more than one application at a time and easily switch between them. For example, you canswitch between functions in Roads, Tunnels, Mines, and General Survey.

To run more than one application at a time, use the Trimble button or Trimble icon in the top left corner of thescreen to open the Trimble Access menu. From there, you can run the other application.

To switch between applications:

Tap the Trimble button in the task bar to access the menu of available applications and servicescurrently running, including the Trimble Access menu. Select the application or service to switch to.

•

On the TSC2/TSC3 controller, a short press of the Trimble button accesses the menu of availableapplications and services currently running, including the Trimble Access menu. Select theapplication or service to switch to.

•

On the Trimble GeoXR controller, tap the Trimble button to access the menu of available applicationsand services currently running, including the Trimble Access menu and the Windows Start Menu.Alternatively, press and hold the camera button for two seconds and then select the application orservice to switch to.

•

Tap Switch to and then select the required function from the list. If the Switch to button is not on yourcurrent screen, press CTRL W to open the Switch to pop-up list.

•

Press CTRL TAB. This is the keyboard shortcut to scroll through the current list of Switch tofunctions.

•

Tap Favourites or press CTRL A to select a preconfigured favorite.• On a TSC2/TSC3 controller, configure the [Left App] button and [Right App] button for the functionsyou want to run. This method opens an application even if that application is not running.

•

For more information, see Trimble Access Buttons.

Tip - You can use this functionality to return to the main menu of the application you are currently runninge.g. if you are running the Define option in Trimble Access Roads and you want to view the Map, tap theTrimble button and select Trimble Access Roads from the drop down list.

The same job can be used in the following applications at the same time:

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Trimble Access General Survey• Trimble Access Roads• Trimble Access Tunnels• Trimble Access Mines•

For more information, see Jobs.

Arrange Icons

You can change the order of application icons displayed in the Trimble Access launcher. To do this:

Tap the Trimble button in the top left corner of the task bar.1. Select Arrange icons.2. Tap an application name to select it, and then use the arrow buttons to the right of the applicationnames to move the application.

3.

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Survey Settings

Settings Menu

Use Settings from the Trimble Access menu to configure common configuration settings that are sharedamong multiple programs.

The following programs use common configuration settings that are available from Settings:

Trimble Access General Survey• Trimble Access Roads• Trimble Access Tunnels• Trimble Access Mines•

Use the Survey styles menu to:

Create and edit survey styles•

Use the Templates menu to:

Create, edit, rename, or delete a template.• Import a template from another job.•

Use the Connect menu to:

Configure the Internet setup• Create GNSS contacts for use with cellular modems• Configure Auto connect options• Configure Trimble VX Spatial Station or Trimble S Series total station and Trimble 5600 total stationRadio settings

•

Configure Bluetooth connections• Configure the Wi-Fi image transfer settings. Only available if you are using a controller with Wi-Fiimage transfer software installed.

•

Use the Feature library menu to:

Create and edit feature libraries•

Use the Language menu to:

Change the language.• Switch on or off sound events.•

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Language

To change the language of the General Survey software:

Transfer the language file to the controller.1. From the Trimble Access menu, tap Settings / Languages.2. Choose the required language from the list.3. Restart the General Survey software.4.

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Internet Setup

Creating an Internet connection using the Internet Setup wizard

The Internet Setup wizard helps you to easily configure an Internet connection on a controller. Once theconnection is configured, you can use Internet Setup to quickly connect or disconnect to the Internet. You canuse this connection to log in online to the Trimble Connected Community service and then run the followingsegmented applications:

Trimble Access AccessSync• Trimble Access General Survey• Trimble Access Roads• Trimble Access Tunnels• Trimble Access Mines• Trimble Access Monitoring• Trimble Access GNSS Forecast• Trimble Access Internet•

Internet Setup supports modem/phone Internet connections as well as Wi-Fi connections.

To connect to the Internet using the internal modem in the Trimble TSC3 or Trimble GeoXRcontroller:

Do one of the following:1. From the Trimble Access menu, tap Internet Setup.♦ Tap Settings / Connect / Internet Setup.♦ Tap the Internet Connection button ( or ) from the Trimble Access task bar.♦

Select Phone / Modem.2. From the GPRS Connection drop down list, select Internal modem.3. Tap Connect.4.

To create or edit an Internet connection using a phone/modem for the Trimble GeoXR / CU / TSC2 andTSC3 controllers:


Select Phone / Modem.2. Tap the New/Edit button. 3. From the drop-down list, select the Port. This is the type of connection from the controller to thecellular modem.

4.

If you select Bluetooth, select the Bluetooth device from the drop-down list, which shows allmodems that are paired with the controller. If your device does not appear in the list, you must pairthe device.

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To pair a device on a Trimble GeoXR or TSC3 controller:

Tap Create Partnership.a. In the Mode tab, make sure that Turn on Bluetooth is selected, the device is visible and thatBluetooth is also enabled in the modem.

b.

Tap the Devices tab and then select Add new device. This initiates a scan for other Bluetoothdevices.

c.

Select your device from the list and then tap Next.d. If required, enter a passkey and then tap Next.e. Tap Done to return to Internet Setup.f.

To pair a device on a TSC2 controller:


b.

Tap the Devices tab and then select New Partnership. This initiates a scan for other Bluetoothdevices.

c.

Select your device from the list and then tap Next.d. If required, enter a passkey and then tap Next.e. Tap Finish and then tap Ok to return to Internet Setup.f.

To pair a device on a Trimble CU controller:


b.

Tap the Scan Device button. This initiates a scan for other Bluetooth devices.c. Select your device from the list and then use the arrow button to move it from the Untrusteddevice window to the Trusted device window.

d.

If required, enter a passkey.e. Tap Ok to return to Internet Setup.f.

If you are using a Trimble GeoXR or TSC3 controller, select Cellular Line (GPRS) to use the internalmodem.

If your modem requires a PIN, select My Modem Requires A PIN, enter the PIN and then tap Ok.6. Tap Next.7. Select the details for your Home network location, Service provider, and Plan.8.

If these details are not in the list, you can manually configure them:

Tap Add Service Provider.a. Enter your custom service provider details for Dial string and APN and if required UserDetails. If your Location, Service provider, or Plan are not in the list, enter them manually inthe drop-down fields.

b.

Tap Add and then select your new service provider details for Home network location, Serviceprovider, and Plan.

c.

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Tap User details to enter a user name and password if required.d.

Tip - If you are using a Trimble GeoXR or TSC3 controller and you have selected an internalmodem, tap the Detect button to extract the service provider information detected by the SIM card.Alternatively, select Auto detect and this will be done automatically.

Tap Next.9. Enter a name for the connection setup and then tap Finish.10.

Notes

If a connection of the same name already exists, you are prompted to overwrite the old connection. Ifyou do not want to overwrite the old connection, tap No and then save the new connection with adifferent name.

•

If the default service provider details are modified, the new details are saved to a[userserviceproviders.xml] file, located on the controller under [\Program Files\Trimble\Common]. Ifyou want to recover the default values, you must remove this file from the controller.

•

You cannot connect to the Internet using a CompactFlash card that has a modem PIN set. If you areusing a CompactFlash card in the TSC2 controller, make sure that the SIM does not require a PIN.

•

After three attempts to unlock the SIM card using an incorrect PIN, the SIM card is blocked, exceptfor emergency calls. You are prompted to enter a PUK (Personal Unblocking Key) code. If you do notknow the PUK for your modem, contact the supplier of the modem SIM card. After ten unsuccessfulattempts to enter the PUK, the SIM card is invalidated and is no longer operable. When this occurs,you must replace the card.

•

To create or edit an Internet connection using a phone/modem for the Trimble Tablet:


The Windows Network and Sharing Center screen is displayed. Select Set up a new connection ornetwork to create a dial-up network. See Windows Help for further details.

2.

Note : Network connections can also be created and edited while in GNSS Contacts in Settings .

To connect, disconnect, or view the current state of your phone/modem internet connection

Once you correctly save a connection, you can use it to easily reconnect to the Internet:

From the GPRS Connection drop-down list, select the pre-configured connection.1. If using Bluetooth technology, make sure that Turn on Bluetooth is selected.2. Tap Connect.3.

Once the connection is established, the Internet Setup status bar updates to Internet connection <connectionname> established, and the Connect button changes to Hang up. To disconnect, tap Hang Up.

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When there is no connection, the Internet Setup status bar updates to Internet not connected and the Hang Upbutton changes to Connect.

Notes

The current ActiveSync or Wi-Fi connection to the controller is displayed in the Internet Setupwizard.

•

When you have a Wi-Fi connection to a camera, the Internet setup wizard may incorrectly report thata Wi-Fi connection was established.

•

To use a Wi-Fi connection to a camera and an Internet connection at the same time, you must firstcreate the Internet connection and then create the connection to the camera.

•

Tip - There is also an Internet connection indicator in the task bar, which is visible in other Trimble Accessscreens.

To delete an existing modem/phone connection within Internet Setup

Note - You cannot delete a connection if it is currently in use.

Select the GPRS Connection name from the drop-down list.1. Tap Delete.2.

To create or edit an Internet connection using a Wi-Fi connection for a Trimble GeoXR / TSC2 orTSC3 controllers:


Select Wi-Fi. This enables Wi-Fi on the controller.2.

Note - To disable Wi-Fi on the controller, select the Phone / Modem option.

To configure and connect to Wi-Fi:3. On the TSC2 controller tap [Start / Settings / Connections / Wireless manager].♦ On the TSC3 controller tap [Start / Settings / Connections / Wi-Fi].♦ On the Trimble GeoXR controller tap the Trimble button, select Start menu and then select[Settings / Connections / Wi-Fi].

♦

If you have already configured and connected to the network, the controller automatically connects tothis network if it is in range.

To create or edit an Internet connection using a Wi-Fi connection for the Trimble Tablet:


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The Windows Network and Sharing Center screen is displayed. Select Set up a new connection ornetwork to create a Wi-Fi network. See Windows Help for further details.

2.

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Trimble Connected Community

Introduction to the Trimble Connected Community

The Trimble Connected Community is a web-based service that provides online data storage and other toolsto enable individual organizations to share information quickly and easily across the Internet.

The functionality available within the Trimble Connected Community can be separated into two maincategories:

Collaboration and communication services via tools such as filespaces, forums, wikis, blogs andvisual organizer. The collaboration and communication tools are provided via the standard gizmosthat are available to all Trimble Connected Community users. For more information, see the sectionon Content .

•

Services for survey workflow including tools for setting up and managing your survey projects andequipment. The Trimble Connected Community is required to access and use these services, but theyare not available to all community users - these services are only available to customers that havepurchased Trimble Access services. For more information on these services see the chapter onTrimble Access Services .

•

The Trimble Connected Community is managed and hosted by Trimble and you can easily access it using oneof the following Web Browsers:

Internet Explorer version 7.0 or later• Mozilla Firefox version 3.0 or later• Safari version 3.1.2 or later•

A company that trials or purchases access to the Trimble Connected Community receives a uniqueorganization, which allows them to log in, store data online, and share data with other users within theorganization. The number of users who can access information placed on sites and pages within theorganization depends on the number of licenses purchased.

To access the Trimble Connected Community, go to www.myconnectedsite.com . Log in using the memberID, organization, and password provided at the time of purchase.

For more information, see:

the Trimble Connected Community organization• types of Trimble Connected Community members• Trimble Connected Community project sites•

Trimble Connected Community organization

The following figure and table show the layout of a Trimble Connected Community organization:

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Item Feature

1 Current selected site.

2 Current logged-in user.

3 Other available sites within the organization, or other sites shared by other Organizations.

4Navigator panel. This is used to access other Trimble Connected Community tools.Depending on the type of organization and permissions, not all tools are necessarily accessibleby all users.

5 Available pages within the site.

6 Content.

Sites

Within the Trimble Connected Community, organizations can create sites that contain the information thatthey want to share. An organization can contain one or more sites that are used to group similar data, forexample, information for a survey project.

The AccessSync service uses sites as the landing place for files. You can set up one site for each field projector use one site for multiple field projects.

For more information on how to set up sites for use with the AccessSync service, see Configuring a site to usewith AccessSync.

Pages

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A site can contain many pages to further categorize data. For example, a Trimble Access project site typicallycontains a page for files, a page for the site forum and a page for the Visual Organizer gizmo.

Content

The information contained on each site is referred to as "content", and is typically spread across a number ofpages on a site.

A single page can contain a number of different types of content or "gizmos". The type of gizmo allows youto put different types of content on your page; for example, reference or interactive text, images, and webpages.

The collaboration and communication services within the Trimble Connected Community are provided via thestandard set of gizmos.

Some examples of gizmos are described below.

Gizmo Description

Filespace Viewer

Enables you to create a hosted set of folders for uploaded and downloaded files that youcan then share with others in the organization.You can notify users when new files or versions of files are uploaded to or deleted fromthe site.The Filespace Viewer gizmo is the key office component of the Trimble Accesssoftware.

Forum

Enables you to create a discussion thread and post comments. You can set this up toautomatically notify others of postings and to poll and vote on issues.A forum entry can also contain links to other websites.Similar to a blog, see below.

Geo Picture ViewerEnables you to capture the location of images with a map-based view.Select a pin point on the map to view the image at that location.

QuicknoteEnables you to add a note to a page. For example, use it as a memo board for messagesto staff on a particular project.

Web FrameEnables you to embed content from a website into a single page of a site. A Web Frameis live content that comes from the URL that is defined in the configuration settingsgizmo.

BlogA discussion thread in which you can post a comment. Other users can then comment onor respond to that content to initiate a tracked dialogue. This avoids having to follow anumber of emails from different people in order to track back through an issue.

Wiki

A collection of sub-pages, which can contain content of a variety of types includingtext, images, URL links, and so on. Any user with editing rights can edit the pages,using the editor within the Trimble Connected Community, or can create new pagesoffline using applications that have better formatting capabilities, for example,Microsoft Word or Excel spreadsheet software, and then paste the content into the Wikipages.Wikis can contain contain text, hyperlinks, tables, and pictures.

Calendar A shared online calendar that can be used to schedule project events and meetings.

21

RSS Viewer News broadcasts that can be picked up and displayed in a page.

Visual OrganizerA map based viewer on which you can display layers of data such as real time trackingdata, photographs, and linework and points from a DXF file.

Note - The site creation tool automatically generates a standard site layout for use with Trimble AccessServices. These sites contain a filespace viewer, forum and Visual Organizer. For more information seeCreating a New Trimble Access Project Site for use with AccessSync

For information on content types and how to add content, refer to the help within your Trimble ConnectedCommunity organization.

Trimble Connected Community member types

Typically, there are three levels of member types available within an organization:

Site Manager / Administrator, who has complete control over the organization setup.• A User, who can do anything the Site Manager has empowered them to do.• A Guest, who by default has very limited access within an organization since they are not a memberof the All Users group. Guests can be empowered to do most things within an organization.

•

Tip - Trimble recommends that the Site Manager login is used only for administering your TrimbleConnected Community organization. For day-to-day work, create a user account.

Adding members to your organization

Each user of the Trimble Connected Community should be allocated a member ID which is a log-in to thecontent held by a particular organization. To create an account for a new user:

Log in to your Trimble Connected Community account.1. In the Navigator panel on the left of the page, click Administration then Manage Members.Note - Not all users will have permission to do this. The following users should be able to performthis task:

2.

the Site Manager♦ a member of the AllSiteManagers group or Administrator group♦ a user with roles of Add User, Edit User, or Remove User♦

Click Add User and enter the appropriate Member Info details. You must fill in:3. First Name♦ Last Name♦ Member ID (i.e. username)♦ Password♦ Country♦ Time Zone♦ Email address♦ Trimble recommends that At login direct member to this site: is set to Survey Tools♦

Click Admin Info and then set the license type. Typically, set this to Visualization. Depending on thelevel of access required, set the appropriate User Roles.

4.

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Click Save. The new user should be able to login using the Member ID, Organization Name andPassword entered in your setup.

5.

Permissions

A user within an organization can have access to different functionality within the Trimble ConnectedCommunity depending on the permissions defined for a particular item. Permissions can be defined forindividual sites, pages, filespaces, and for some gizmos such as forums and calendars.

The available levels of permissions are owner, editor, and viewer.

Notes

To use the AccessSync service, users must have both owner access on the filespace, and vieweraccess on the site and the page.

•

If you cannot see or use a particular feature it could be because you do not have permission to do so.Talk to your Site Manager about gaining permission.

•

Managing permissions using groups

Within an organization, user groups can be established under a group name. Access can be easily assigned to auser group where the members share common access rights.

When setting up your organization, it is good practice to grant common access rights (permissions) once for agroup of users rather than to each individual user. This method is much easier, more efficient, and less proneto error.

For example, to add a user and give them access to a particular piece of content, such as a filespace, youwould need to create their account as above, grant them access to the site, the page, and the filespaces. Thenrepeat this for each user in your organization that needs access. Now, consider whether most users in yourorganization need different levels of access, or whether they typically have the same access rights. It is mucheasier to create the user and then add them to a group that shares common access rights.

Creating a new group

To create a group where every user will have common access rights:

Log in to your Trimble Connected Community account.1. In the Navigator panel in the left hand side of the page, click Administration then Manage Groups2. Click Add Group3. Give the group a Name and Description so you can recognize it as a group with common accessrights. For example "Field Crew A"

4.

Click and add the required users to the group. Click Save .5.

Using Site Inspector to grant a user group access to a site and all its contents

23

All content types contained on a site can be updated from one location using the Site Inspector :

Browse to the site which you want to change the site permissions for.1. Click Manage Sites then Site Inspector .2. Click on beside the site name.3. Click and click on the Groups tab. Add the new group to the list of users who have

permission to access the site.

4.

Set the level of access to Owner, Editor or Viewer and click Save .5. Select the content types that you wish to grant access to, then click Sync Selected To Site Permissions.

6.

Tip - This updates the content types so that the permissions are set exactly the same as the hosting site. Tovary permissions, click beside each content type.

Adding a new user to an existing group

You can easily give a new user access to the same content as an existing group, by adding the new member tothe group:

Create the member account (see Adding members to your organization )a. Click Administration then Manage Groups .b. Click beside the group you wish to update.c. Click and select all the users that need to be added to this group.d.

Click Save .e.

Note - If a user or guest is deleted from an organization, they are automatically removed from all relevantuser groups.

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Trimble Access Services

Introduction to Trimble Access Services

Trimble Access Services incorporate the Trimble Connected Community and dedicated services for surveyworkflows, including tools for setting up and managing your survey projects and equipment. This chapterfocuses on the dedicated survey services for Trimble Access. For more information on the Trimble ConnectedCommunity, click here .

Trimble Access Services can be accessed from several locations, depending on the service. The followingtable describes the available services and how they can be accessed:

Service Description Location Accessed from...Free/Includedwith Trimble

Access Services

TrimbleAccess Sites

Automaticallycreates sites, addsgizmos, and setsup userpermissions just asyou need them foruse with theTrimbleAccessSyncservice.

Office- Trimble Connected Community on theSurvey Tools site, or- Within Trimble Business Center:

AccessSync

Enablescable-free transferof the TrimbleAccess softwarefiles from the fieldto the office andvice versa usingan Internetconnection.

Field AccessSync software

Office -within theFilespacegizmo (forsending andreceiving filesto/from thefield)

- Within Trimble Connected Communityon the individual Trimble Access projectsite.

Office - SendFiles viaAccessSyncwizard:( forsending filesto the field)

- Within Trimble Connected Communityon the Survey Tools site, or- Within Trimble Connected Communityon the actual Trimble Access project site,or- Within Trimble Business Center

AutomaticFileConversions

When transferringfiles from theoffice to the field,files are

Office N/A. This happens behind-the-scenes onTrimble hosted servers as a file istransferred from the office to the field viathe AccessSync service.

25

automaticallyconverted to theversion requiredby the fieldcontroller.

Manual FileConversions

Use this service onTCC to convertold TrimbleSurvey Controlleror General Surveyjob files to thelatest versions andthen save themlocally or directlyonto TCC fortransfer to thefield.

Office

- Trimble Connected Community on theSurvey Tools site, or- By browsing tohttp://fileconversions.trimbleaccess.com

FileConversionsduringupgrade

Supported filesthat are savedonboard thecontroller areautomaticallyconverted to theappropriateversion during anupgrade with theTrimble AccessInstallationManager.

Office - Trimble Access Installation Manager

GNSSForecast

A planning tool toforecast suitabilityfor GNSSsurveying, basedon the availabilityof satellites andionosphericconditions at aspecified location.

Field GNSS Forecast software

RegisteredDevices

Lists all thecontrollers linkedto yourorganization, andprovides you withthe informationyou need aboutlicenses andversions to

Office - Trimble Connected Community on theSurvey Tools site.

26

manage yourhardware andsoftware.

Where:

Freely Available

Included with Trimble Access Services

Notes

If you purchased a Trimble Connected Community organization but have not purchased TrimbleAccess Services, you can access only those services that are freely available.

•

Trimble Connected Community is included in the services bundle and is required to access and usethe majority of these dedicated services.

•

Accessing Services via the Trimble Connected Community

If you have a Trimble Connected Community organization, dedicated survey services can be accessed by:

Log in to your organization at www.myconnectedsite.com1. Browse to the Survey Tools site. If this is not your default site when you log in, click All Sites, browseto the surveyadministration organization and then click Survey Tools .

2.

If you do not have a Trimble Connected Community organization, or you want to quickly access one of thefreely available services delivered via Trimble Connected Community without having to log in you canbrowse directly to the service in a web browser. The following table describes the shortcuts available to thefree content.

Service URL

File Conversions (Manual utility)http://fileconversions.trimbleaccess.com

Help files http://help.trimbleaccess.com

Accessing Services via Trimble Business Center

To access Trimble Access services from within Trimble Business Center:

Click on TCC in the menu bar, then Trimble Access Services .1. To select a freely available service, click the appropriate button in the left pane. Otherwise, clickLogin and then enter your Trimble Connected Community credentials to enable more services.

2.

Trimble Access Sites

Within the Trimble Access software, a Trimble Connected Community site stores project informationincluding files to be used in the field.

27

There are two types of sites that can be created within Trimble Connected Community:

a site for use with the AccessSync service. To send and receive files though a site, you must createthat site using the Create New Trimble Access Site wizard on the Survey Tools site. This wizardcreates and configures the site exactly as the AccessSync service requires.

•

a generic site for general/collaboration purposes. Use the Create New Site button in the Navigatorpanel to manually create a blank site and then manually add pages and content. You cannot useAccessSync to send and receive files with sites created in this way.

•

You can set up project sites to suit the size and number of projects that your company normally works on. Theoptions are as follows:

Single project sites: use one Trimble Connected Community site per project or job•

Generally, this option suits users who work on large projects for extended periods of time. Each userassigned to a project has a folder to store their data within that project.

Multi-project sites: use one Trimble Connected Community site for many survey projects orjobs

•

Generally, this option suits users who work on a large number of smaller jobs. The advantage is thatall field data is transferred to one site. Each user assigned to this multi-project site has a folder tostore their data within each project. If project folders are used in the General Survey application, eachproject folder appears under each field user, thus separating project data into folders.

Tips

Trimble recommends that you have just one Trimble Access Project site per organization tosimplify the learning process. You can manage multiple projects in multiple folders below theone site. As you become more experienced with the system, you can try using multiple sites.

♦

When using multiple sites, create folders under the To the Field folder and then save files intothose folders rather than saving them directly under the To the Field folder. This makes iteasier for someone in the field to select the correct set of files to synchronize with when usingAccessSync.

♦

Configuring the site is the same, regardless of how you want to structure the data.

Creating a New Trimble Access Project Site for use with AccessSync

To configure a new site and adds the components with the permissions that are required to transfer thecomponents with the AccessSync service:

Navigate to the Create new Trimble Access site wizard:1. From within Trimble Connected Community:♦

Browse to the Survey Tools site. If this is not your default site when you log in, clickAll Sites, browse to the surveyadministration organization and then click SurveyTools.

a.

28

Navigate to the Create new Trimble Access site wizard page in the Survey Tools site.Typically, you must log in as the Site Manager, or be a member of theAllSiteManagers group to access this page.

b.

From within Trimble Business Center:♦ Click on TCC in the menu bar, then Trimble Access Services .1. Click Login and enter your Trimble Connected Community Member ID,Organization and Password.

2.

Click in the left hand panel.3.

Enter a title, short name, and description and then click Next.2. Select an existing group of users that you want to have access to the site, or tap Create new group andthen select the users from your organization that you want to be part of this group.

3.

Permissions are set using the Groups feature within TCC, so that every member of the grouphas access to the site.

♦

The SiteManager member and AllSiteManagers group automatically have access to allTrimble Access Project sites.

♦

If a user is a member of a group, they can see and use the site from within TCC and on thefield controller (in the login screen and within AccessSync).

♦

To view and/or edit the members within an existing group, you can use the standard toolswithin the Trimble Connected Community; see managing permissions using groups . Whenadding or removing members from a group, remember that this group may be used in otherparts of your TCC organization - your action may affect permission levels elsewhere. Toavoid any issues with inadvertently altering access rights, Trimble recommends that youcreate a new group for each site.

♦

You can use the Administration/Manage Groups option in the navigation panel to edit themembers of a group (and related permissions on a particular site).

♦

For more information on managing groups, see Managing permissions using groups .♦ Click Finish to create the site.4.

Notes

By default, only the Site Manager has permission to view the Create new Trimble Access sitewizard page. The Site Manager can grant other users access to this page by adding them to theAllSiteManagers group.

♦

Do not rename a Trimble Access Project Site. If you do, that site is no longer available in thefield for the AccessSync service to send and receive files.

♦

The Trimble AccessSync Service

Transferring files with the AccessSync service

Use the AccessSync service to transfer job and related files between the Trimble Connected Community sitein the office and the controller in the field.

29

The AccessSync service uses an Internet connection to transfer Trimble Access files. In the field, you must besuccessfully logged into the system using the Online mode, and have selected a current Trimble ConnectedCommunity project site to define where the files will be transferred to on the server.

For more information, see:

Transferring files from the field to the office• Transferring files from the office to the field• Transferring files between the Trimble Connected Community and Trimble office software•

When transferring files from the office to the controller in the field, some files types can be automaticallyconverted to the version required by the field controller.

Transferring files from the field to the office

The AccessSync service enables you to transfer files from the field controller into a Trimble ConnectedCommunity project site through an Internet connection:

Start the Trimble Access software.1. On the controller, use the Trimble Access Internet Setup tool to set up an Internet connection.2. Log in to the Trimble Access software. To ensure that the AccessSync service is set up correctly:3.

Select the Online login mode.♦ Use the correct Trimble Connected Community username (Member ID) and password.♦ Select the appropriate Trimble Connected Community site. This determines where your fileswill be synchronized.

♦

On the controller, start the AccessSync service.4.

The AccessSync service provides information on the file transfer process in a tabular format; this isdescribed in more detail in the table below.

Column Description

Folder name

The names of the folders on the controller available to be synchronized with theTrimble Connected Community.The following folder names appear:- <username>- System files- Any project folders contained under the username folder.

The check box to the left of the folder name indicates the synchronization statefor the folder. For more information, see the table below in step 5.

Status Provides additional information on the file transfer process.The following states are available:- Idle, there are no files to transfer, or the folder is not selected to besynchronized.- x of y, x number of files have been successfully transferred out of a totalnumber of y files.

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Tap on the status to see the list of individual files that are being transferred. Theup/down arrows indicate whether the file needs to be sent/received. An up arrowindicates the file needs to be sent to Trimble Connected Community, a downarrow indicates the file needs to be downloaded from Trimble ConnectedCommunity.Tap on the priority field to set which files will be transferred and to give a file atransfer priority over another file, or change the priority of all files.

TCC siteThe Trimble Connected Community site to which files will be sent to andreceived from.

Additionally, the rows in the table change color to provide more information on the current state ofthe transfer process:

Green indicates that the folder is synchronized and that there are no other changes to betransferred.

♦

Red indicates that there was a problem in transferring one or more of the files.♦ Set the check box for each folder as required. If the files to be sent are in a folder, the folder appearsin the list of folders; otherwise the files are sent to the username folder. Each check box has threepossible states:

5.

State Synchronization action

Files in the folder will be synchronized to the current Trimble Connected Communitysite.To stop synchronizing these files, tap this check box.

Files in the folder will not be synchronized to the current Trimble ConnectedCommunity site.To start synchronizing these files, tap this check box.

Files in the folder will not be synchronized because they are not assigned to thecurrent Trimble Connected Community site.To reassign the files to the current Trimble Connected Community site, tap thischeck box.

You can configure the Trimble Connected Community to email users when a file on the site isuploaded or updated.

6.

Notes

Once set up, the AccessSync service compares the files in the selected project folders on thecontroller with the current Trimble Connected Community site every 30 seconds. If there is a file onthe controller that does not exist on the site, or if the files are different, the changes are uploaded fromthe controller.

•

All files in the selected project folders are transferred from the controller to the current TrimbleConnected Community site.

•

Only *.fxl, *.rtd and *.log files within the Systems Files folder are transferred from the controller tothe Trimble Connected Community.

•

If there is no Internet connection, the files are transferred when a connection is made.• If the Internet connection is also providing GPS corrections, the GPS corrections take priority overfile upload.

•

31

There is no limit on the amount of data that can be sent from the office to the controller in the field.• AccessSync will not attempt to send a file that is more than 8 MB.• To view more details about the AccessSync file transfer history, tap on the History softkey.• Tap the column headings to sort the table.•

If you do not require continuous data updates throughout the day, you can optimize the file transfer process:

At the beginning of the field session:1. Start the AccessSync service and then enable the check box for the folders that contain thefiles to be downloaded from the Trimble Connected Community.

a.

Once the files have completed synchronizing, clear the checkbox in the AccessSyncwindow to disable continuous file transfer.

b.

At the end of the field session:2. Start the AccessSync service and the enable the check box for the folders that contain thefield data to be sent to the office.

a.

Tip - The AccessSync service can use any kind of Internet connection to send files; Wi-Fi, cellular modem,or an ActiveSync technology connection. Depending on the bandwidth available, the synchronization speedwill vary. Typically, cabled ActiveSync technology connections are fastest, followed by Wi-Fi technology,and then cellular modems. To ensure the fastest transfer speed, use a cabled connection whenever available.

Switching Trimble Connected Community sites in the field

The AccessSync service transfers files to the current Trimble Connected Community site that you select onthe controller during log in. To change this site, log in again and select the appropriate site:

Start the Trimble Access software.1. On the controller, use the Trimble Access Internet Setup tool to set up an Internet connection.2.

Select the Online login mode.♦ Use the correct Trimble Connected Community username (Member ID) and password.♦ Select the appropriate Trimble Connected Community site. This determines where your fileswill be synchronized.

♦

On the controller, start the AccessSync service.3. The synchronization mode check box shows that the files are not assigned to the new site. Tap thecheck box to reassign the project to the current site.

4.

Tap the synchronization mode check box to start transferring files to the new Trimble ConnectedCommunity site.

5.

Setting up notifications in the office

You can configure the Trimble Connected Community Filespace Viewer gizmo to send an email to a specifieduser or email address to notify them of a new, changed, or deleted file.

This is particularly useful for an office worker waiting for incoming files from field crews that are using theAccessSync service.

To set up notifications:

32

Browse to the Trimble Access project site.1. Decide when you want to receive a notification email:2.

When any users within the project makes a change; select the top level in the FilespaceViewer gizmo.

♦

When an individual user in the project makes a change; select the <username> folder in theFilespace Viewer gizmo.

♦

Click the Notifications icon .3.

Select Add Notification and then follow the wizard for creating a new notification:4. Step 1: Enter details to determine when a notification email will be generated:5.

Enter the Filename Pattern.♦ For all files, enter "*"◊ For all files of a particular type, enter *.<file extension>. For example, to receivenotifications when a General Survey job file arrives, enter "*.job".

◊

For a specific file, enter the file name and extension. For example, "ProjectA.job".◊ If you cannot see or use a particular feature, you may not have permission to do so. Talk toyour Site Manager about gaining permission.

♦

Select [Also apply this to all folders in this folder] to ensure that every file in the folderstructure generates a notification email.

♦

Click Next.6. Step 2: Enter recipient details to determine who the notification emails are sent to:7.

Add Member will email a user within the Trimble Connected Community using the emailaddress stored in their user profile.

♦

Add Group will email a pre-configured group of users within the Trimble ConnectedCommunity using email addresses stored in the individual user profiles.

♦

Add Email allows you to enter email address.♦ Click Next.8. Step 3: Enter a subject line and message body to determine what the notification email will say. Youcan enter some variables to automatically generate some specific details on the files:

9.

"%filename%" will be replaced with the filename of the changed file.♦ "%folder%" will be replaced with the folder that the file is in.♦ "%contents%" will be replaced with the contents of the file.♦ "%link%" will be replaced with a link to the file.♦

Click Finish.10.

Notes

indicates that the folder has Notifications configured.•

Recipients should update their spam filters to accept email from [email protected]• You can set up multiple notifications for a particular folder.• To edit details of the notification email, highlight the folder for which notifications are configured,select and then select Edit or Delete on the relevant notification.

•

Transferring files from the office to the field

33

The AccessSync service allows files to be transferred from a Trimble Connected Community project site tothe controller through the Internet.

To transfer files from the office to the field there are steps to be taken both in the office and on the fieldcontroller.

In the office

To transfer files from the office to the field, it helps to understand how the folders are structured.

The folder structure within the Trimble Connected Community project site is always the same:

Username•

A username directory is created for every user who logs in to the project. The AccessSync serviceuses the field login information to determine which user folder the field data should be sent to.

From <Controller Serial Number>♦ A From <serial number> folder is created when you log in to the Trimble Access software tostore data from that controller. All files and folders saved in the Trimble Data\<username>folder on the controller are synchronized when you select the folder in AccessSync.

If you log in to multiple controllers, you have multiple From <serial number> folders.

To the Field♦

The [To the Field] folder is used for sending files from the office to a particular field user. Allfiles within this folder are sent to this user when they log in to the Trimble Access softwareand then select the appropriate folder to synchronize.

Files in the [To the Field] folder can be sent to any controller that has the Trimble Accesssoftware, including the AccessSync service, installed. If you log in to multiple controllers, thefiles are sent to each of the controllers.

System Files◊

The [System Files] folder is used to send system type files from the office to aparticular field user. All files within this folder are sent to this user when they log into the Trimble Access software and then select the [Systems Files] folder tosynchronize. Files in this folder can be sent to any controller that has the TrimbleAccess software, including the AccessSync service, installed. If you log in to multiplecontrollers, the files are sent to each of the controllers.

For more information on which files are system files and need to be placed in thesystems files folder on the controller, see File management in the General Surveyhelp.

34

Note - If you place a system file directly into the To the Field folder, the TrimbleAccess software detects it is a system file and moves it to the correct location on thecontroller.

To All Users•

The [To All Users] folder is used for sending files from the office to all users who log in on thecurrent Trimble Connected Community site.

Files in the [To all users] folder can be sent to any controller that has the Trimble Access softwareincluding the AccessSync service installed. If a user in the project logs in to multiple controllers, thefiles are sent to each of the controllers.

System Files◊

The [System Files] folder is used to send system type files from the office to all userswho log in on the current Trimble Connected Community site and select the [SystemsFiles] folder to synchronize. Files in this folder can be sent to any controller that hasthe Trimble Access software, including the AccessSync service, installed. If a user inthe project logs in to multiple controllers, the files are sent to each of the controllers.

For more information on which files are system files and need to be placed in thesystems files folder on the controller, see File management in the General Surveyhelp.

Note - If you place a system file directly into the [To All Users] folder, the TrimbleAccess software detects it is a system file and moves it to the correct location on thecontroller.

To transfer files to the field, save those files in the appropriate folder on the Trimble Connected Community.Do one of the following:

Use the Send files via AccessSync wizard within Trimble Connected Community or TrimbleBusiness Center:

•

Browse to the Send files via AccessSync wizard:1.

From within Trimble Connected Community:

Browse to the Survey Tools site. If this is not your default site when you log in, clickAll Sites, browse to the surveyadministration organization and then click SurveyTools.

a.

Navigate to the Send files via AccessSync wizard. You can access this from twolocations:

b.

from within Survey Tools site, click on the Send files via AccessSync page.⋅ from within the relevant Trimble Access project site, click on the Send filesvia AccessSync page.

⋅

From within Trimble Business Center:

35

Click on TCC in the menu bar, then Trimble Access Services .a. Click Login and enter your Trimble Connected Community Member ID,Organization and Password.

b.

Select the relevant Trimble Access project site from the drop down list at the top ofthe left panel.

c.

Click .d.

Click Select files and browse to the files you wish to send to the field. You can select multiplefiles at a time. Click Next .

2.

If you are accessing the wizard from within the Survey Tools site, select the project site tosend the files to.

3.

Select the users you wish to send files to, or to send files to all users on the project select AllUsers .

4.

Select the folder to save the files to. To send files to the field, you must put them in the To theField folder. Typically, it is best to place files in a project folder within the To the Fieldfolder, as this makes it easy to manage the file transfer process on the field controller. Folderscan be edited using the New Folder, Rename Folder, and Delete Folder buttons. Editingfolders updates the folder structure for all users selected in the previous step. Click Next toupload the files.

5.

A summary screen appears when the files have been uploaded. Click Finish .6.

Upload or copy files directly into the filespace on Trimble Connected Community using thefilespace gizmo

•

Log in to the Trimble Connected Community and then browse to the project site to send filesfrom.

1.

Do one of the following:2. To transfer files to a single user, expand the folder name of that user and then selectthe To the Field folder.

◊

To transfer files to all users in the project, select the To all Users folder.◊ Do one of the following:3.

To transfer a single file, select Upload Files and then browse to the required

file.

◊

To transfer multiple files, select to download an FTP executable file.

Download and run the executable file to open a browser window into which you candirectly copy multiple files.

◊

Upload or copy files directly into the filespace on Trimble Connected Community using TrimbleConnected Community Explorer

•

In Windows Explorer, browse to the Trimble Connected Community Explorer, and then tothe project folder from which to send the files.

1.

Do one of the following:2.

36

To transfer files to a single user, expand the folder name of that user and then selectthe To the Field folder.

◊

To transfer files to all users in the project, select the To all Users folder.◊ Copy and paste the files and/or folders to send.3.

Emailing files directly into the filespace on Trimble Connected Community•

Select Administration / Manage Filespaces.1. Find the appropriate filespace in the list of filespaces and then click the Edit filespace icon(the pencil).

2.

From the Mail tab select Enable mailing into this filespace.3. Note down the email address titled: To only save attachments (versioning existing files) usethis address. This will be the base email address you should use for emailing into thisfilespace.

4.

Tip: If you want to restrict who can send files into the filespace, insert the appropriate emailaddresses into the box titled Only accept emails from these senders . Each email addressshould be entered on a separate line. You can also use an asterisk as a wildcard, e.g.*@mycompanydomain.com will allow any user with an email address ending in"@mycompanydomain.com".

Select Save.5.

Tips

If, in the email address, a folder has spaces in it's filename, for example "To All Users", thenyou need to substitute "%20" for each space.

♦

You can identify the name of a filespace used by an AccessSync site by:♦ Logging into Trimble Connected Community using your web browser and navigatingto the appropriate AccessSync site.

◊

Select the "All Files" page◊ Click the configure gizmo option on the filespace gizmo◊ Click on the "My organization" tab (if it's not already selected)◊ The name of the filespace that the filespace gizmo is associated with will behighlighted.

◊

Sending to the email address noted down in step 4. will get the file into the filespace. But ifyou want to send a file to a specific user or "All Users" without having to login to TrimbleConnected Community and move the file into the appropriate folder, then you'd need to sendto a modified address.

♦

The address format is:

<tcc organization shortname>.<filespace>.<subfolder>@tccattachments.com

For example, if the name of your filespace is "northernroad" and you company TrimbleConnected Community shortname is "southernsurveys", then:

To send a file to "All Users", you would send tosouthernsurveys.northernroad.To%20All%[email protected]

◊

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To send to a member with an id of "bsmith", you would send tosouthernsurveys.northernroad.bsmith.To%20the%[email protected]

◊

In the field

Log in to the Trimble Access software. To ensure that the AccessSync service is set up correctly:1. Select the Online login mode.♦ Use the correct Trimble Connected Community username (Member ID) and password.♦ Select the appropriate Trimble Connected Community site. This determines where your fileswill be synchronized.

♦

On the controller, start the AccessSync service.2.

The AccessSync service provides information on the file transfer process in a tabular format; this isdescribed in more detail in the table below.

Column Description

Folder name

The names of the folders on the controller available to be synchronized with theTrimble Connected Community.The following folder names appear:- <username>- System files- Any project folders contained under the username folder.

The check box to the left of the folder name indicates the synchronization statefor the folder. For more information, see the table below in step 5.

Status

Provides additional information on the file transfer process.The following states are available:- Idle, there are no files to transfer, or the folder is not selected to besynchronized.- x of y, x number of files have been successfully transferred out of a totalnumber of y files.

Tap on the status to see the list of individual files that are being transferred. Theup/down arrows indicate whether the file needs to be sent/received. An up arrowindicates the file needs to be sent to Trimble Connected Community, a downarrow indicates the file needs to be downloaded from Trimble ConnectedCommunity.Tap on the priority field to set which files will be transferred and to give a file atransfer priority over another file, or change the priority of all files.

TCC siteThe Trimble Connected Community site to which files will be sent to andreceived from.

Additionally, the rows in the table change color to provide more information on the current state ofthe transfer process:

Green indicates that the folder is synchronized and that there are no other changes to betransferred.

♦

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Red indicates that there was a problem in transferring one or more of the files.♦ Set the check box for each folder as required. If the files to be sent are in a folder, the folder appearsin the list of folders; otherwise the files are sent to the username folder. Each check box has threepossible states:

3.

State Synchronization action

Files in the folder will be synchronized to the current Trimble Connected Communitysite.To stop synchronizing these files, tap this check box.

Files in the folder will not be synchronized to the current Trimble ConnectedCommunity site.To start synchronizing these files, tap this check box.

Files in the folder will not be synchronized because they are not assigned to thecurrent Trimble Connected Community site.To reassign the files to the current Trimble Connected Community site, tap thischeck box.

You can configure the Trimble Connected Community to email users when a file on the site isuploaded or updated.

4.

An information alert in the task bar shows that a new file has been transferred to the controller.

Notes

Once set up, the AccessSync service compares the files in the selected project folders on thecontroller with the current Trimble Connected Community site every 30 seconds. If there is a file onthe Trimble Connected Community site that does not exist on the controller, or if the file on thecontroller changes, the new files are transferred.

•

If a different file of the same name already exists on the controller, the new file has (1) appended tothe filename to ensure that changes are not overwritten.

•

All files in the selected system and project folders are transferred from the current Trimble ConnectedCommunity site to the controller.

•

If there is no Internet connection, the files are transferred when a connection is made.• If the Internet connection also provides GPS corrections, the GPS corrections take priority over fileupload.

•

Transferring files between the Trimble Connected Community and Trimble office software

Note - To import data from the Trimble Access software, install Office Updates from the InstallationManager on the office computer that has the Trimble office software installed.

You can import files from the Trimble Connected Community into a Trimble office software package:

From within the Trimble Connected Community:• Browse to the .job or .jxl file in Trimble Connected Community and then double-click thefile. Select Open With and then click Browse. Select the appropriate software. The softwarestarts and then opens the selected file.

♦

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Select the file and then click Download Selected File . Save the file to your computer

and then open the file using the Trimble office software.

♦

To download multiple files, select to download an FTP executable file. Download and

then run the executable file to open a browser window. Select the required files and then copythem locally. Open them using the Trimble office software.

♦

Using TCC Explorer:• In the Trimble office software, select the option to open or import the files and then browse tothe files within TCC Explorer.

♦

In Windows Explorer, browse to TCC Explorer then select the files to be imported. Drag anddrop these files into your office software.

♦

File Conversions

There are three methods of converting old job (*.job) and survey style (*.sty) files within the Trimble Accesssoftware suite:

Automatic File Conversions• Manual File Conversions• File Conversions during upgrade.•

Automatic file conversion

When transferring files from the office to the controller in the field using the AccessSync service, some filestypes can be automatically converted to the version required by the field controller. You must have purchasedTrimble Access services to use this service.

Automated file conversion happens "behind-the-scenes"; to use this service all you need to do is copy thefiles that require conversion to the appropriate folder within the Trimble Connected Community project siteand send the file to the field using the AccessSync service.

The following file types can be converted during a transfer:

File type File extension From version

Trimble Access job files, used by:- General Survey- Roads- Tunnels- Mines

*.jobTrimble Access system, version 1.0.0 andlater

Trimble Access template files *.jotTrimble Access System version 1.5.0 andlater

Trimble Access survey style files *.styTrimble Access system, version 1.0.0 andlater

Trimble Survey Controller job files *.job

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Trimble Survey Controller software, version11.00 and later

Trimble Survey Controller survey stylefiles

*.styTrimble Survey Controller software, version11.00 and later

If an unsupported version is sent to the field, or if the file conversion fails (for example, if the job iscorrupted), then the original file is sent with no conversion applied. When you attempt to open an unconvertedjob, an error message appears stating that the version is not supported.

Notes

Files are only converted when Trimble Access system version 1.4.0 or later is running on the fieldcontroller.

•

Files can be converted when they are placed in either the To the Field folder or subfolders, or in theTo All Users folder or subfolders on the Trimble Connected Community.

•

Manual file conversion

The manual file conversions is a freely available service hosted within the Trimble Connected Community. Itenables you to upload job or survey style files to a Trimble hosted server, select the version you wish toconvert to, and either save the files back to your local PC or directly onto your Trimble ConnectedCommunity organization for transfer to the field. The following table lists the file types that can be convertedto any later version, however you can not downgrade jobs to earlier versions using this service.

File type File extension From version

Trimble Access job files, used by:- General Survey- Roads- Tunnels- Mines

*.jobTrimble Access system, version 1.0.0 andlater

Trimble Access template files *.jotTrimble Access system, version 1.5.0 andlater

Trimble Access survey style files *.styTrimble Access system, version 1.0.0 andlater

Trimble Survey Controller job files *.jobTrimble Survey Controller software, version11.00 and later

Trimble Survey Controller survey stylefiles

*.styTrimble Survey Controller software, version11.00 and later

To use the manual file conversion service:

Browse to the manual File Conversions service:1. If you have a Trimble Connected Community organization:♦

Log in to your organization at www.myconnectedsite.coma. Browse to the Survey Tools site. If this is not your default site when you log in, clickAll Sites, browse to the surveyadministration organization and then click Survey

b.

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Tools.Open a web browser and browse to http://fileconversions.trimbleaccess.com. Use this optionif you do not have a Trimble Connected Community organization, or you want to access fileconversions without having to log in to your organization.

♦

Within Trimble Business Center:♦ Click on TCC in the menu bar, then Trimble Access Services .a. Click .1.

Click Select files ; browse to the folder location containing the file/s, select the files and click Open .You can only select either job files or survey styles at a time, not both. Once you have added all thefiles you want to be converted to the list, click Next .

2.

Select the version you wish to convert to. Only versions later than the latest version in your list will bedisplayed. You can only select one version to convert to, even if you have multiple files in the list.Click Next .The files will be uploaded to the Trimble hosted server and converted to the versionselected.

3.

The results of the conversion will be displayed. All files that have been successfully converted will belisted as hyperlinks.

4.

To save the files locally onto your PC, click each hyperlink and select the location in which tosave the file.

♦

If you were logged into your Trimble Connected Community organization, you can choose tosave the files to a Trimble Access project site within the Trimble Connected Community. Todo this:

♦

Select Save to my Trimble Connected Community file space . Click Next .a. A list of Trimble Access Project Sites that you have access to will be displayed.Select site that you wish to save the files to.

b.

Select the folder that you wish to save the files to. If you want to send the files to afield user via AcessSync, expand the username folder by clicking on and thenselect the To The Field folder. If you want to send the files to all users on the projectselect the To All Users folder. Click Next .

c.

The results of the file save will be displayed. Click Finish to return to the start of the wizard andconvert more files.

5.

Registered Devices

The Registered Devices service allows you to manage your controllers and software license and versioninginformation.

To access the Registered Devices service:

Within your Trimble Connected Community organization:• Log in to your organization at www.myconnectedsite.com1. Browse to the Survey Tools site. If this is not your default site when you log in, click AllSites, browse to the surveyadministration organization and then click Survey Tools.

2.

Click on the Registered Devices page.3.

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From within Trimble Business Center:• Click on TCC in the menu bar, then Trimble Access Services .1. Click Login and enter your Trimble Connected Community Member ID, Organization andPassword.

2.

Click .3.

Note - By default, only the Site Manager has access to this service. Other users can be granted accessto this service if they are added to the AllSiteManagers group.

Registered Devices lists the serial number of each controller linked to your Trimble Connected Communityorganization; that is, those controllers that are licensed for Trimble Access services

Click on beside each controller to show information about the last login session on the controller:

The date and time of the last session.• The name of the last user to have logged in online on the controller and transferred files viaAccessSync.

•

The project site used in the last session•

Note - session information is only displayed if the session occurred within the last 24 days.

Click on beside Applications to show more details on the software and licensing information, including:

All of the software options that the controller is licensed for• The license type, activation date and expiry date for each software option• The version of software currently installed for each software option the controller is licensed for• The latest version of software available for each particular software option.•

Note - Click Expand All or Minimize All to show or hide information for all controllers.

The list of controllers and software options is color coded to allow you to quickly see the status of yourcontrollers. The color coding scheme is as follows:

Color On the serial number, indicates that... On the software option, indicates that...

Red One or more licenses on this controller has expired.The license for this particular softwareoption has expired.

GreenOne or more licenses on this controller will expire in Xnumber of days.

The license for this particular softwareoption will expire in X number of days.

BlueThere is a software update available for one or moresoftware options on this controller.

There is an update available for thisparticular software option.

BlackThere are no expired licenses on this controller, and thiscontroller is already running the latest version of softwarefor all options.

This controller already has installed thelatest version, and the license is currentlyactive.

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Sorting, Filtering and Searching

To help manage your controllers, the list of serial numbers can be sorted and filtered, and you can search for aparticular controller.

To sort the list of controllers, select an option from the Sort by drop down box in the top right of the page. Thelist of controllers can be sorted by:

Expiration date: Orders the controllers with the earliest expiration date at the top. If a controller hasmultiple expiry dates across the various software options installed, the earliest expiry date is used.

•

Serial Number: Orders the controllers alphabetically/numerically.• Controller type: Groups the controllers by the type of hardware. The hardware type is indicated by theicon to the left of the serial number.

•

To filter the list of controllers, select an option from the Filter drop down box in the top right of the page. Thelist of controllers can be filtered by those controllers that have:

Updates available.• One or more licenses which have already expired.• One or more licenses which will expire in the next 30 Days. This includes controllers which havelicenses that have already expired.

•

One or more licenses which will expire in the next 60 Days. This includes controllers which havelicenses that have already expired.

•

One or more licenses which will expire in the next 90 Days. This includes controllers which havelicenses that have already expired.

•

To see the details on an individual serial number, enter the serial number in the search field in the top right ofthe page.

Reporting on device information

You can print the device information. To do this:

Sort or filter the list of controllers as required. Click Create Report...1. Select Generate Report for All Items or Generate Report for Expanded Items and click Preview orPrint .

2.

GNSS Forecast

Calculating satellite availability with the GNSS Forecast service

The GNSS Forecast service is a planning tool used to forecast suitability for GNSS surveying based onavailability of satellites and ionospheric conditions at a specified location.

It provides information on the availability of satellites in both the GPS and GLONASS satellite systems.

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To use the service:

On the controller, use the Trimble Access Internet Setup application to set up an Internet connection.1. From the Trimble Access menu, start the GNSS Forecast application.2. Tap Settings.3. Set the required details:4.

Enter the date and time.♦ Enter the latitude and longitude of your position.♦

Tip - To automatically complete the Latitude and Longitude fields using the currentautonomous position derived by the GNSS receiver, tap Here .

Select the required satellite system. You can forecast based on GPS, on GLONASS, or onboth.

♦

Select the number of intervals (hours) that you want to forecast data for.♦ Enter the elevation cut-off.♦

Tap Ok.5.

The GNSS Forecast service contacts the Trimble hosted server to calculate the information. Theforecast returns the number of satellites and the ionosphere condition for each interval; thisinformation is summarized to show the suitability of the satellite conditions for surveying:

Good conditions

Difficult conditions

Bad conditions

The GNSS Forecast status bar shows the status of the data and the Internet connection availability.

Note - The performance of Trimble's GNSS equipment is dependent on the ionospheric conditions. Due tosolar eruptions the condition of the earth's ionosphere changes. High ionospheric activity can cause slowerconvergence times for Trimble's GNNS solutions and in extreme cases calculating a position may not bepossible. The Iono Index ranges from 1 to 10. The higher the number the more likely it is that your GNSSmeasurements are affected. The GNSS Forecast service will help you interpret that value. If it is too high itwill show a yellow or a red icon even if there are enough satellites visible.

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trimble access 2012 helpfile

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