Training Material

GPF Fund System

(Non-DAD)

Funds SystemThe fund system deals with the following:

1. Payment of GPF Advances / Withdrawals Bills (Debit Side)

2. Subscriptions / Recoveries (Credit Side)

3. Processing

Debit SideThe following screens are created to deal with debit processing:

• Login Screen• Main Menu• Debit Bill Entry Screen• Cheque Slip View Screen• PM View Screen• PM Printing Screen• Cheque slip Printing Screen• DV Allotment Screen• DP Sheet Re-Printing Screen

(Instructions to operate the screens are mentioned against each)

Debit Side Instructions for Login Screen

1. Enter Password in the space provided, Press OK. This will open the next screen (viz main menu of debit side)

2. To change Password, click “Change of Password" a screen for password change will open. ( follow prompted instructions)

3. The Administrator button is used by the System Administrator for allotment of new Password.

Debit SideLogin Screen

Debit Side (Main Menu) Instructions

1. Click on bill processing button, bill processing screen will appear

Debit Side

Main Menu

Instruction for Debit Bill Processing

Enter / Select the data from the following input documents received with the bill in respective columns (1 – 22)

A. Sanction LetterB. GPF Bill C. Forwarding LetterD. CCO-9

1. Enter Sanction No. & date 2. Enter Bill No. & date3. Select Current Unit4. Select Bill nature (Advance/Withdrawal)5. Enter amount claimed6. Enter Station7. Select/Enter GP Fund Account No.

The data will automatically be filled in column No. 8,9,10,11& 12 from the Masters on selection of GPF A/c No.

13. Select Code head14. Enter Amount to be passed15. Select Cheque type16. Select Task17. Select Bank

The data will automatically be filled in column No. 18 & 19 from the Bank Master on selection of Bank

20. Enter Bank Account No. of the individual21. Enter ‘Y’ if the information is correct22. Punching Media & Cheque Slip will be created and can be viewed

Debit Bill Processing(instructions on next page)

Debit Bill Cheque Slips view

Debit Bill PM View

Instructions for P M Print Screen

1. Enter DAK Id No. to print the Punching Medium

2. Click “Print Direct” Button to print the Punching Medium

3. Click “Next” button (The space against the Enter DAK Id No will be reset.)

4. Enter the next Dak Id No. & Click “Print Direct” Button to print the next Punching Medium and so on.

P M Print Screen

Instructions for Cheque Slip Printing

1. Enter DAK Id No. to print the Cheque slip

2. Click “Print” Button to print the Cheque slip

3. Click “Next” button (The space against the Enter DAK Id No will be reset.)

4. Enter the next Dak Id No. & Click “Print” Button to print the next Cheque slip and so on.

Cheque Slip Print Screen

Instructions for DV Allotment Screen

1. Select Section code from the ‘combo box’, the grids provided will be populated with ‘Dak Id Nos., amount and Check Box for selecting the desired Dak Id for issuing DV No.

2. Click ‘Select’ button &3. Click on the check box against Dak Id No. & click the

appropriate buttons to print the DP Sheet4. Click ‘Save’ Button to save data5. Click ‘D P Print’ button to print DP Sheet6. Click ‘Exit Button’ to close the DV Allotment Screen

DV Allotment Screen

Instructions for DP Sheet Re-Printing Menu

1. Enter Section code

2. Enter DP sheet No

3. Enter DP Sheet year

4. Click “Print” button to re-print D P Sheet

5. Click “Exit” button to close the menu

DP Sheet Re-Printing Menu

Instructions for DV Register Printing

1. Enter FROM DATE

2. Enter to DATE

3. Click ‘Create DV Register’ button to print the DV Register

DV Register Printing

Credit Side

• Login Screen

• Main Menu

• Master Creation Screen

• Schedule Entry

• Wanting Schedule Report

• Account Details of an Individual

Credit Side Instructions for Login Screen

1. Enter Password in the space provided, Press OK. This will open the next screen (viz main menu of credit side)

2. To change Password, click “Change of Password" a screen for password change will open. ( follow prompted instructions)

3. The Administrator button is used by the System Administrator for allotment of new Password.

Login ScreenEnter Password in the space provided

Instructions for Main Menu Credit Side

1. This menu enables us to open screens for ‘Schedule Entry’, ‘Creation of New GPF Master’ and ‘Wanting Schedule’

2. Click the appropriate button to open the desired screen

Main Menu Credit Side

Instructions for Schedule Entry Screen

• Select Month and DV No. from the selection box. • Enter the GPF No. (The details will be populated from

the Masters) Make changes if required.• Save the information by clicking SAVE button. • Enter new GPF No. for next record.• The Account Detail of the individual at a glance can be

viewed by clicking Account details button

Schedule Entry Screen

Master Creation ScreenEnter New GPF Account No. and fill up the requisite information in the

boxes provided for master creation

Individual Account DetailsThis is the Account Detail of the individual at a glance which can be

viewed by clicking Account details button in the Schedule entry screen

Fund Processing

• Main Menu

• Broad Sheet Printing Unit Wise

• Broad Sheet Printing Account No Wise

• CCO-9 Printing Unit Wise

• Debit Report

• No Transaction Report

• Misc Report

Main Menu Page 1Click on the appropriate button to get the requisite report

Broad Sheet Unit WiseEnter the prompted information in the requisite box and click the desired button

Broad Sheet A/c Wise Enter the prompted information in the requisite box and click the desired button

CCO-9 Printing Unit Wise Enter the prompted information in the requisite box and click the desired button

Menu Page 2 Click on the appropriate button to get the requisite report

Debit / No Transaction Report

• Debit Report in r/o all the debit records throughout the year will be generated

• No Transaction Report in r/o individual having no subs/ref throughout the year will be generated

Final Settlement (Visual FoxPro)Select the requisite year & enter GPF Account No. Enter appropriate prompted

information from manual fund card Select ‘Month from’ and ‘Month to’ and requisite subscription and refund

(Save and update transaction)Click on requisite buttons to get the desired report (see next two pages for reports)

Final Settlement–Detail report of year-wise (Visual FoxPro)

Final settlement :- Summary report year-wise (Visual FoxPro)

Fund EnquiryEnter GPF Account No. And click the ‘submit’ button to get the complete updated information of the

Account for the current year

Click the Account detail button to get the report (See next two pages for reports)

Report

Report Continued

Thanks