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DAT: GPF Series Updating Utility

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©DAT Version 1.0

Directorate of Accounts and Treasuries (DAT), Mantralaya

User Manual

Of

GPF Series Updating Utility

Directorate of Accounts and Treasuries (DAT)

Ver.1.0

Document Name:

GPF Series Updating Utility

Version Number: Ver.1.0

Release Date: 11th October 2018

Author Name: Sachin Togrikar, Sharad Divekar, Gorakhanath Shinde

Approval Name: Sudhir Chavhan

Owner of the document: Directorate of Accounts and Treasuries (DAT), Mantralaya

Document History and Version Control Table

Version Action Approval Authority Action Date

V 1.0 GPF Series Updating Utility Project Manager


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Confidentiality

This document contains confidential information, which is provided for the sole purpose of

permitting the recipient to evaluate the proposal submitted herewith. In consideration of

receipt of this document, the recipient agrees to maintain such information in confidence

and to not reproduce or otherwise disclose this information to any person outside the

group or the evaluation committee directly responsible for evaluation of its contents,

except that there is no obligation to maintain the confidentiality of any information which

was known to the recipient prior to receipt of such information from Directorate of

Accounts and Treasuries (DAT), or becomes publicly known through no fault of recipient,

from DAT, or is received without obligation of confidentiality from a third party owing no

obligation of confidentiality to DAT.

Security

The information contained herein is proprietary to DAT and may not be used, reproduced or disclosed to others except as specifically permitted in writing by DAT. The recipient of this document, by its retention and use, agrees to protect the same and the information

contained therein from loss or theft.


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Index

1. Introduction ………………………………………………………………… 4

2. Getting Started ……………………………………............................... 4

3. Inbuilt validation on pay bill generation …………………………. 5


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1. Introduction

“N” number of incorrect GPF series available in Sevaarth system, which is creating ambiguity/discrepancy/hassle in GPF series data. We have developed functionality to update/correct GPF series data in master data. This is mandatory validation on PayBill

for Correction/Updating of GPF series for all GPF employees.

2. Getting Started

Access to the application is limited to authorized users. To use it, you must first log

on to the SEVAARTH application using user ID and password. On logging in, the application allows you to start any of the application to which you have access rights.

2.1 Logging In

In the Login dialog box, type your User Name (which will be your Sevaarth Id) and Password, inter the Captcha as seen on the login screen (case Sensitive) and click

Submit Button.

Figure 1: Login Page


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Table 1: Toolbar

2.2 Logging Out

Click on Logout button to exit the application. Once you log out, the Sevaarth

application Login Page will appear.

3. Inbuilt validation on pay bill generation.

Main intention of this validation is to correct/Update the GPF series, Series as per given by AG.

Path: Worklist > Payroll > Payroll Generation/View > Generate Change Statement.

Figure 2

Click on ‘Generate Change Statement’ Tab, then following screen will open.


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Figure 3

Select ‘Year’ from drop down list.

Select ‘Month’ from drop down list.

Select ‘Bill No.’ from Drop down List.

Select ‘Bill Type’ from Drop down List.

‘Scheme Name, Sub Scheme Name, Demand No, Major Head, Sub Major Head, Minor Head, Sub Head, Detail Head and Bill Decs.’ will auto Populated.

Click on ‘Generate’ Button then following screen appears along with alert message.


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Figure No 4

Note: if such alert will raise, please follow the path and update / Correct the series

Click on ‘OK’ button and follow the below path.

Path: Worklist>Payroll>Changes>GPF Details

Figure 5

Click on ‘GPF Details’, then following Screen will open.

Figure 6

Note: User needs to read the all instructions (in red Color) carefully before selecting the

Employee GPF Series from drop down list.


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Select ‘PF Series’ from drop down list.

Note: In drop down list only those series are displays which are applicable for that DDO.

Click on ‘OK’ button, then following screen will open.

Figure 7

(This Screen will display the Employee Existing GPF Series and Correct GPF Series as

suggested by AG)


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Figure 8

Click on check box which is provided below the Sr.no.

Note: User can check the check boxes either all or Employee wise one by one.

Click on ‘Save’ button. Then following screen will open.

Figure 9

Click on ‘OK’ button.

This Screen will show the corrected Employee GPF Series.


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Figure 10

Click on ‘OK’ button, user will redirect to the following screen.

Note: Once all the GPF Series corrected by user which is raised in generating the change

statement for that bill Group. Now the user will generate the Change Statement.

Figure 11

Click on ‘Generate Change Statement’ tag.

Figure 11

Select ‘Month’ from drop down list.


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Select ‘Bill No.’ from Drop down List.

Select ‘Bill Type’ from Drop down List.

‘Scheme Name, Sub Scheme Name, Demand No, Major Head, Sub Major Head, Minor Head, Sub Head, Detail Head and Bill Decs.’ will auto Populated.

Click on ‘Generate’ Button.

Figure 12

Click on ‘OK’ Button.

Figure 12

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