townhalloct2015

Information Technology Center Town Hall Meeting, October 2015

Jerry Sheehan Chief Information Officer

ADOPTING INNOVATIVE TOOLS

ENHANCING INSTRUCTIONAL TECHNOLOGIES

ACCELERATING RESEARCH DISCOVERIES

TRANSFORMING BUSINESS OPERATIONS

IMPROVING CORE INFRASTRUCTURE

SECURING THE ENTERPRISE

AGENDA

QUESTIONS AND ANSWERS

1ADOPTING INNOVATIVE TOOLS

FILL ME IN• General availability for faculty, staff, and

students on August 20, 2015.

• Unlimited and free storage for users; user friendly interface.

• What should and shouldn’t be stored on Box?

• 4,054 logins in September, 637 unique users, 2TB of data, 232 invited collaborators. Averaging 316% growth rate in last 3 months!

• Training sessions being offered by ITC with online materials also available.

http://montana.box.com

BOX

INFORMATION TECHNOLOGY @ MONTANA STATE

http://montana.box.com

FILL ME IN

•

• System wide Montana State tool supporting video teleconferencing. • Initial deployment in August. • Unlimited licenses in October.

• 150 current users with an average of 6 sessions being launched per day.

• Rolling out additional functionality this fall.

• Training sessions being offered by ITC with on-line materials also available.

http://montana.edu/webex

WEBEX


http://montana.edu/webex

FILL ME IN•

• ITC assisted in the design & deployment the University’s Emergency Operations Center.

• The EOC provides a command center for institutional response that helps coordinate aid and communication during a crisis.

• The displays in the room can be managed from independent sources by multiple teams allowing for maximum efficiency and flexibility in emergency management.

• Room went on-line in September of 2015.

EMERGENCY OPERATIONS CENTER


new eoc image

2ENHANCING INSTRUCTIONAL TECHNOLOGIES

FILL ME IN

••

• In August ITC unveiled a new virtualization service focused on classroom labs. • Gaines 346 (L&S) • Roberts 109 (ITC)

• Currently 60 virtual desktops with 90 applications presented, customizable to lab.

• Goal is to grow this to additional departments at “no” or minimal costs.

• Hope is to grow this to other student pilots in the future.

http://studentlabs.montana.edu/virtualization/index.html

VIRTUAL DESKTOP INTERFACE


http://studentlabs.montana.edu/virtualization/index.html

FILL ME IN

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• Designed and deployed the largest TEAL classroom site at Montana State in Cheever.

• This classroom augments the 189 other technology enhanced spaces on the Bozeman campus.

• 30 of these sites are new and were deployed over the course of the Summer, a 19% growth since the Spring semester.

• New advisory structure to provide us with future guidance on these environments and other instructional technology needs.

http://www.montana.edu/facultyexcellence/TLResources/ActiveLearnResources.html

TEAL CLASSROOMS


http://www.montana.edu/facultyexcellence/TLResources/ActiveLearnResources.html

FILL ME IN

••

• Our lab survey last year showed one of the top applications that drove students to our labs was the Microsoft Office Suite.

• Montana State was able to extend our license to get students Office 365 for free.

• Student may install on up to 5 PCs or Macs, online ap versions on iOS, Android, and Windows.

• 890 students have already downloaded the software. Increasing our marketing efforts to push this number even higher.

http://ou.montana.edu/office365/student/

Office 365 Pro Plus for Students


FILL ME IN

••

• ITC is now supporting Pulse, the new student mobility app from Brightspace.

• Helps address an underlying weakness of the D2L environment which was mobile support.

• Focus of the app is on managing your workoad, news, and viewing grades.

• Available on both the iOS and Android platform.

http://www.montana.edu/ecat/help/pulse/index.html

D2L Pulse


http://www.montana.edu/ecat/help/pulse/index.html

3ACCELERATING RESEARCH DISCOVERIES

FILL ME IN•

• New team combining personnel from ITC and the University Library (11 staff, partial time).

• Mission is to elevate our research capacity and improve support for discovery.

• Team will provide services (data management, curation, data science consultation) and infrastructure (hpc, network, storage).

Data Infrastructure & Scholarly Communication (DISC)


FILL ME IN•

• In July 2015, Montana State became a Globus provider with managed end points.

• Free service available to the research community, moving big data and dealing with identity.

• 236 requests thus far moving 3.58 million files.

• Big Data movement benchmarks • 654 Gigabytes per hour to TACC. • 130 Gigabytes in 20 minutes. • 1TB in 61.2 minutes.

RESEARCH DATA TRANSFER


Globus stuff of graph

FILL ME IN

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• 1400 cores, 2800 gigabytes of RAM, 900 terabytes of storage. 12 TF capacity.

• As of October 20th, we have 60 users from 12 academic departments and 5 schools.

• 100+ installed library software packages including R, Python, Matlab, Visit, NCBI-blast.

• Have supplemented our personnel support with a partner, BIOS-IT.

http://www.montana.edu/rci/HyaliteCluster.html

Hyalite HPC Cluster


FILL ME IN

• ITC has established a High Performance Advisory Group to provide advice, guidance, and vision on advanced research cyberinfrastructure.

• Group will meet on a monthly basis with minutes being publicly shared. • 1st meeting will be in November.

• Initial focus will be on operating processes for Hyalite and next round of capital investment.

HPC ADVISORY GROUP


• Mensur Dlakic, Microbiology • Erick Johnson, Mechanical

Engineering • Martin Lawrence, Chemistry • Mark Owkes, Mechanical

Engineering • Ben Poulter, Ecology • Doralyn Rossman, Library • John Sheppard, Computer Science • Michael Wright, L&S • Mark Young, Plant Bio • Nicolas Yunes, Physics

HPCAG Members

4TRANSFORMING BUSINESS OPERATIONS

FILL ME IN

• EDM module implemented and integrated into Banner, 798 hours of work.

• Initial pilot is underway in the College of Engineering; focused on pcard receipts.

• Second pilot, transfer transcripts, just finished training.

• Goal is to use pilots to look at standardized process and then scale.

http://www.montana.edu/edm/

ELECTRONIC DOCUMENT MANAGENT


Scanners in place?

FILL ME IN

• Degree works updated to Version 4.1.4.

• Provides better tools for students to use when planning their path towards degree completion.

• The upgrade allows us to integrate Cat Course Scheduler with Degree Works providing more integrated interface for our students.

http://www.montana.edu/degreeworks/

DEGREE WORKS UPDATE


FILL ME IN

• Montana State operates a hybrid business environment, we have over 35 secondary applications that don’t reside on our campus.

• Integration projects: • Banner Document Management • Cat Course • WebEx • T2 Billings Payroll Deduce • Payroll for Rec Sports • OCHE Data Mart and ACA Feeds • Montana State Bookstore/Cloud

SYSTEM INTEGRATION PROJECTS


5IMPROVING CORE INFRASTRUCTURE

FILL ME IN•

• 80% of campus has moved to 0365! • 3711 mailboxes have been moved.

• Completed the Colleges of Agriculture, Arts & Architecture, Jake Jabs College of Business, Vice Presidents of Student Success and Research.

• Goal is to have campus DONE by January 2016!

http://www.montana.edu/office365/

OFFICE 365 (O365)


FILL ME IN

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• Top problem identified before joining Montana State…unsolicited email.

• Sonic wall is an “appliance” that will go live on November 12th.

• User receives summary of daily junk mail that has been captured.

• Will evaluate layered approach to spam throughout rest of the academic year.

http://www.montana.edu/itcenter/sonicwall.html

SONICWALL


FILL ME IN• Wireless Concepts

• Coverage-is WiFi available in the area? • Capacity-is their sufficient bandwidth

from WiFi in the area?

• Changes in user behavior (multiple devices, byod, etc) have impacted suggested capacity standards.

• FY15 $252K, • 58% Coverage, 42%Capacity

• FY16 $~305K • 64% Coverage, 36% Capacity

WIRELESS

INFORMATION TECHNOLOGY @ MONTANA STATE http://www.montana.edu/wifi/

6SECURING THE ENTERPRISE

FILL ME IN

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• Wanted to have a forum for better coordination of information sharing related to security and data privacy.

• Deans, Vice Presidents, and Campuses invited to nominate representatives.

• 26 members, ITSC is chaired by Montana State’s Chief Information Security Officer.

• Funding opportunities to increase professional skills supported by ITC

http://www.montana.edu/itsecuritycouncil/

IT SECURITY COUNCIL


FILL ME IN• Software tool that assists users to identify

personally identifiable information.

• Currently deployed on 1,215 machines. • Goal is to have the software on all

institutionally owned assets.

• Over 64 million pieces of data identified thus far, with 11 million of those being social security numbers.

• Improving documentation and training for the end user on what to do with PII.

http://www.montana.edu/itcenter/identityfinder/

IDENTITY FINDER


identityfinder