thursday 3 december 2015 at 6 - ruapehu district...waimarino-waiouru community board – public...

Thursday 3 December 2015 at 6.00pm

Council Chamber, Corner Seddon/Duncan Streets, Raetihi

WAIMARINO-WAIOURU COMMUNITY BOARD

NOTICE OF MEETING

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD IN THE CORNER SEDDON/DUNCAN STREETS, RAETIHI ON THURSDAY 3 DECEMBER 2015 AT 6.00PM

Members Chairperson John Compton Deputy Chairperson Luigi Hotter Board Members Lucy Conway Allan Whale Councillors: Rabbit Nottage Pita Pehi Mayor: Don Cameron

Clive Manley CHIEF EXECUTIVE

Roles and Powers of Community Boards

The Community Board has already been delegated the task of co-ordinating rural reserves and hall committees. It also has a major input into the development of Council’s Long Term Plan.

The Community Board’s prime objective is to be the interface between Council and the ratepayers and public of the Ward.

Role of Community Boards The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]):

(a) Represent and act as an advocate for the interests of the community. (b) Consider and report on all matters referred to it by the territorial authority, or any other

matter of interest or concern to the community board. (c) Maintain an overview of services provided by the territorial authority within the community. (d) Prepare an annual submission to the territorial authority for expenditure within the

community. (e) Communicate with community organisations and special interest groups within the

community. (f) Undertake any other responsibilities that are delegated to it by the territorial authority.

Powers of Community Boards A Community Board shall perform such functions and duties and exercise such powers as are delegated to it by Council from time to time.

Powers of Community Boards (Section 53 – LGA): 1 A community board has the powers that are:

(a) Delegated to it by the relevant territorial authority in accordance with Clause 43 of Schedule 7 of the LGA.

(b) Prescribed by the Order in Council constituting its community. 2 The powers of a Community Board prescribed by Order in Council expire at the close of six

years after the Order comes into force. 3 Despite subsection (1), a community board may not:

(a) Acquire, hold or dispose of property. (b) Appoint, suspend or remove staff.

Powers Delegated to the Community Board by Council • The co-ordination of rural reserves and hall committees.• To allocate the approved budget for the following activities in the area: Footpaths programme; Parks and Reserves discretionary spend; Public information signage.

• To approve: Temporary road closures for events (subject to administrative imperatives); Street names; Parades, collections and special uses of the roads; Changes to speed restrictions on local roads (subject to NZTA rules); Road closures.

WAIMARINO-WAIOURU COMMUNITY BOARD ORDER PAPER

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD IN THE CORNER SEDDON/DUNCAN STREETS, RAETIHI ON THURSDAY 3 DECEMBER 2015 AT 6.00PM

PUBLIC BUSINESS

Page

1 Apologies

2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

File A05-0014

3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders

File A05-0014 Doc 617967

5

4 Confirmation of Minutes: 4 November 2015 File M80-0005 6-10

5 Ex-Half Pipe Site – Jubilee Park, Ohakune File P15-0017 Doc 618493

11-13

6 Accessible Walkways South 15-16 File P15-0017 Doc 618507

14-22

7 Capital Works and Other Items of Interest File R40-0022 Doc 617957

23-26

PUBLIC EXCLUDED BUSINESS

C1 Resolution to Exclude the Public for Consideration of Board Business

File A05-0014 Doc 617964

27

Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to

amendment either by addition or withdrawal of items contained therein.

Waimarino-Waiouru Community Board – 3 December 2015

Report to: Waimarino-Waiouru Community Board

Meeting Date: 3 December 15

Subject: Public Forum: Temporary Suspension of Standing Orders

Document No: 617967 File: A05-0014

Purpose of Report

1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders intheir entirety to allow Members and the Public to address the Board.

Significance and Engagement

2.1 There is nothing in this Report that triggers the Significance and Engagement Policy.

Public Forum Guidelines

3.1 The Community Board has adopted the following Public Forum Guidelines:(a) Five minutes speaking time will apply to each speaker or group.(b) Members of the public wishing to speak must advise the Community Board of the

reasons and subject he/she wishes to address the Board a minimum of two clearworking days prior to the meeting.

(c) The Chair may refuse applications which are repetitious or offensive and may terminatea speaker in progress where the subject matter is disrespectful or offensive.

(d) There are not to be criticisms of individual Board members or individual staff members.(e) The Public Forums are designed for people to speak about matters of interest to them to

the Community Board. It is not intended that people should be questioning Boardmembers on these occasions. However, Board members may ask questions ofspeakers to clarify their statements.

Suggested Resolution(s)

1 That the Report on Public Forum: Temporary Suspension and Reinstatement of StandingOrders be received.

2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Counciltemporarily suspends Standing Orders in their entirety to allow Members and the public toaddress Council.

The Board received addresses as follows:

RESOLVED

That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Councilreinstates Standing Orders in their entirety for consideration of the agenda.

Ngahuia KonuiEXECUTIVE ASSISTANT

20 November 2015

5

WAIMARINO-WAIOURU COMMUNITY BOARD

MINUTES

MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD HELD IN THE COMMUNITY CENTRE, QUEREE DRIVE, WAIOURU ON WEDNESDAY, 4 NOVEMBER 2015 AT 6.00PM

PUBLIC BUSINESS

Present

Chairperson: John Compton Board Members: Lucy Conway

Luigi Hotter Allan Whale

Councillors: Rabbit Nottage Pita Pehi

Mayor: Don Cameron (ex-officio)

Staff: Clive Manley Chief Executive Pauline Welch Group Manager Customer Services Warren Furner Land Transport Manager Anne-Marie Westcott Environmental Manager Dee Porter Minute Secretary

1 Apologies File M80-0001

No apologies were received.

2 Declarations of Interest File A05-0014

No conflicts of interest were declared.

3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders

File A05-0014 Doc 616167

The Board temporarily suspended Standing Orders in their entirety to allow Members and the public to address the Board.

RESOLVED

1 That the Report on Public forum: Temporary Suspension and reinstatement of Standing Orders be received.

Waimarino-Waiouru Community Board – Public Business – 4 November 2015 Page 1

6Unconfirmed Unconfirmed

2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Community Board.

The Board received addresses as follows:

• Councillor NottageAdvised the new concrete pads for the wooden park seating at Christie Park,Ohakune has been tagged while the concrete was still wet. Concrete needs tobe re-screed.

Enquired about rules and regulations regarding Itinerant Trader Licences inrelation to the Pizza Container Business Goldfinch Street, Ohakune. GroupManager Customer Services advised the information on trading in Public Placesis on the Council’s website, and the Pizza container business complies with therules of Council.

On visiting the new Waiouru toilet block, noticed a crack in the concrete path.Also the louvre vents are being left open in bad weather, letting rain in. There isstill paper on the windows. Feels the toilets need attending to two to three timesa day being 24 hr service and on the main State Highway 1. Who is thecontractor for this? Is there a contractor for the lawn mowing, gardening aroundthis area? The refuse bins were full and lots of rubbish lying around. The refusebin is on a 15 degree lean. And a 44 gallon drum has also been placed there.There are no lights yet.Land Transport Manager advised that by the official opening this should all becompleted. Parking is still to be carried out and the parks will be 90 degrees.Bus stop to be done. Planting at the BP Truck Stop will be carried out undernext year’s budget.

• Chairperson ComptonAdvised that the Armistice Day Service Heartlander: New Zealanders of theGreat War will be taking place at the Ohakune New World Carpark on 11November 2015 at 10.45am. The Flag Pole at the Ohakune Service Centre willbe attended. Representation from RSA, Army Museum local Schools, and NgatiRangi will attend. There will be a Poppy display, and a morning tea provided bythe Army Museum.

• Land Transport Manager FurnerReported on the Regional Growth Study Implementation. Directors have beenappointed, with teams of eight people with a Team Leader. Significance aroundtourism, manuka honey, cropping and land utilization. Next stage plan action forMarch and April 2016.

Reported on Roading Contractors and State Highways in the District. There arethree different contracts for the State Highways, level of service maintenance.

RESOLVED

That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the Agenda.



4 Confirmation of Minutes: 1 October 2015 File M80-0005

RESOLVED

That the Public-Business Minutes of the Waimarino-Waiouru Community Board meeting held 1 October 2015 be confirmed as a true and correct record.

5 2016 Meeting Schedule File M35-0003 Doc 616173

Members considered a Report providing a suggested meeting schedule to October 2016.

Due to Local Body Elections being held on 8 October 2016, no date will be set for the WWCB October 2016 meeting.

RESOLVED

1 That the Report on 2016 Meeting Schedule be received.

2 That the Waimarino-Waiouru Community Board meeting dates and times be set for 2016:

Thursday 4 February Thursday 3 March Thursday 7 April Thursday 5 May Thursday 2 June Thursday 7 July Thursday 4 August Thursday 1 September

6 Raetihi Water Contamination Compensation Claims File I30-0014 Doc 615626

Members considered a Report providing an update on Raetihi water contamination compensation claims.

RESOLVED

That the Report on Raetihi Water Contamination Compensation Claims be received.

7 State Highway 49 Speed Reduction Report File R76-0057 Doc 615752

Members considered a Report advising the outcome of Council’s approach to New Zealand Transport Agency (NZTA) to extend the 50kph speed limit on State Highway 49 to include the Ohakune Carrot intersection.

Council’s Land Transport Manager talked to the report advising of the national rules for State Highways.

RESOLVED

That the Report on State Highway 49 Speed Reduction Report be received.



8 Capital Works and Other Items of Interest File R40-0022 Doc 616148

Members considered a Report providing an update on the planned Capital Works and other Items of Interest in the Waimarino-Waiouru Community Board area.

R2 - Whanganui River Road Culvert RP 2.2km Bridge 353. Blessing to be held for this site with local Marae. Concerns around people taking barriers down and driving vehicles over. Formal opening will be organised.

E5 - Flood Modelling Residence Property at corner of Moore Street and Bracken Street, Ohakune has major erosion at the back of the property from the river. Environmental Manager to investigate.

C7 - Ohakune Junction Rubbish Bins Report required.

C9 - Rochfort Park/Jubilee Park Development Report on approved budget spends required.

C12 - Raetihi Cemetery Fence Renewal Metaling/grading has been instructed to be carried out.

C13 - To be reinstated on list. Seat has not been installed

RESOLVED

That the Report on Capital Works and Other Items of Interest be received.

9 Resolution to Exclude the Public for Consideration of Board Business

File A05-0014 Doc 616171

Section 48 of the Local Government Official Information and Meetings Act gives the Board the right by resolution to exclude the public from the whole or any part of the Proceedings of any meeting only on one or more of the grounds contained within that Section.

RESOLVED

1 That the Report on Resolution to exclude the Public for Consideration of Board Business be received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That Board agrees the Chief Executive, Group Manager (Customer Services), and Minute Secretary, having relevant knowledge, remain in attendance, to assist the Board with its decision-making.

4 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:



General Subject of each matter to be considered

Reason for passing this resolution in relation to each

matter

Ground(s) under S48(1) for passing

this resolution

C:1 615328: 2015 Waimarino-Waiouru Citizen Award

To protect the privacy of natural persons.

48(1)(a)

RESOLUTIONS BROUGHT OUT INTO PUBLIC BUSINESS

C1 2015 Waimarino-Waiouru Citizen Award File P95-0002 Doc 615328

1 That the Report on 2015 Waimarino-Waiouru Citizen Award be received.

2 That the following citizen be awarded the 2015 Waimarino-Waiouru Citizen Award:

• Jon King

3 That the Chief Executive be authorised to release the name of the successful candidate.

4 That the 2015 Waimarino-Waiouru Citizen Award be presented at the Council meeting scheduled to be held on Friday 11 December 2015 in Ohakune.

5 That this resolution is recorded in the Public Business Minutes of the Meeting.

6 That the Report is not released as publicly available information.

There being no further business, the meeting concluded at 8.45pm.

Dated at Raetihi this 3rd day of December 2015.

John Compton CHAIRPERSON



Report to: Waimarino/Waiouru Community Board


Subject: Ex-Half Pipe Site at Jubilee Park

Document No: 618493 File: P15-0017

Purpose of Report

1.1 The purpose of this Report is to seek Members’ response to options for the future use ofthe ex-half pipe site in Jubilee Park, Ohakune.


2.1 This report does not trigger the Significance and Engagement Policy.

Background

3.1 The half-pipe that was located in Jubilee Park near the public toilets was removed in2014.

3.2 The Community Board has requested options for using the concrete pad that was left afterthe removal of the half-pipe from this site.

Discussion

4.1 Once cleaned the concrete pad will provide approximately 8m x 12m of flat surface in aprime location.

4.2 This site could be used as a half court for basketball. The installation of a single basketballhoop would cost approximately $2,000, plus $250 for line marking.

4.3 Council could purchase a giant chess set (as available in the playground near the SuperLoo in Taupo). There would however be an ongoing operational requirement for thisoption. Logically the pieces could be stored at the Ohakune i-SITE, however there is thechance that pieces could go missing. A plastic set with the largest piece as 60cm highcosts approximately $1,000. The line marking would cost approximately $200.

11

Document No 6184932

4.4 Alternatively, 3 or 4 picnic tables could be installed at this site, to provide an outdooreating hub, at a cost of approximately $2,000 per table installed. This option could bestaged over time as budget allows.

4.5 If the giant chess set option was selected, there would be space available for one or twopicnic tables as well.

4.6 Members are invited to provide other ideas for consideration for this site to the meeting.


1 That the Report on Ex-Half Pipe Site at Jubilee Park be received.

2 That the Community Board recommends to Council that the ex-half pipe site at Jubileepark be used as __________________________ and that funding for such a purpose bemade available from existing budgets.

Rebecca Van OrdenTEAM LEADER COMMUNITY PROPERTY

27 November 2015

Attachments Location of Concrete Pad – Jubilee Park, Ohakune

12

Document No 6184933

Appendix 1

13



Subject: Accessible Walkways South 2015-16


Purpose of Report

1.1 The purpose of this Report is to request Member’s approval on priorities for the annualaccessible walkways budget.



Background

3.1 An annual budget of $20,000 for the south of the District has been in place since the2012/22 Long Term Plan.

3.2 When this budget was last considered in 2014, there was availability of $40,000 fromcarry forwards and from the 2013/14 budget. It was resolved that the available funding besplit as $15,000 to Raetihi, $15,000 to Ohakune and $10,000 to Waiouru.

3.3 The resolutions for the allocation of the 2013/14 budget (and the carry forward amount)are shown below.

That the Waimarino-Waiouru Community Board approves the accessible walkway budget for 2013/14 to be utilised following the below priorities:

(a) Raetihi Option A and 3.7 (Further Information Doc 583149, File: P15-0017) (b) Ohakune 2000 Joint Venture with Council (c) Waiouru –put to one side

3.4 To serve as a reminder, the detail for the resolutions are shown below (and the originalreports are attached).

Option A - (Pitt Street Reserve Playground, Raetihi) This project was completed in 2015, and has provided a well-used asset for accessibleaccess to, and around, the play equipment.

14

Document No 6185072

Point 3.7 - Track to the Glow Worms (red track shown) The intention was to create a scoria or crusher dust track from State Highway 4 to the glowworm cave in the area behind and below the Raetihi Holiday Park. This work has not yetbegun, but is intended to be completed early in 2016. There is however an opportunity nowthat the 2015/16 budget is available to create a concrete surface for this part of theMakotuku walkway in partnership with Raetihi Promotions.

Ohakune 2000 - Joint Venture with CouncilThis project has just recently started to move ahead, with the $15,000 allocation beingtaken by Ohakune 2000. The group has completed approximately one third of the entirelength of the walkway through a combination of Council funding and local fundraisingefforts.

3.5 Below are the remaining funds from the earlier resolution after work completed to date:

Raetihi $ 3,700Ohakune $ 0Waiouru $10,000Total $13,700

3.6 Council decided in the 2014/15 EAP budget to remove the funding for that financial year.

3.7 There is a new budget of $20,000 available for the 2015/16 year.

Discussion

4.1 It is understood that Ohakune 2000 would like to continue their work in the Rochfort Parkarea by continuing the concrete path towards the Carrot.

4.2 The work to form a pathway to the glow worms near the Raetihi Holiday Park has not yetbeen started. This can go ahead as planned early in 2016 or a decision could be made to

15

Document No 6185073

improve the surface to a concrete treatment due to the new budget being available. Aconcrete pathway of 60m may cost approximately $6,000. If Council entered into apartnership with Raetihi Promotions, as it has with Ohakune 2000, there is an opportunityfor the community group to seek further funding using this budget as seed funding.

4.3 It is recommended that the following allocations be made for the 2015/16 budget:

(a) Ohakune 2000 for Rochfort Park accessible walkway $10,000(b) Raetihi Promotions for Makotuku accessible walkway $10,000

Total $20,000

4.4 Alternatively, Members are requested to provide suggestions for use of this budget withinthe Waimarino/Waiouru area.

Suggested Resolutions

1 That the Report on Accessible Walkways South 2015-16 be received.

2 That the Waimarino-Waiouru Community Board recommends that the accessible walkwaybudget for 2015/16 be utilised as follows:

(a) Partnership with Ohakune 2000 for Rochfort Park Walkway ($10,000)(b) Partnership with Raetihi Promotions for Makotuku River Walkway ($10,000)

plus the remaining brought forward amount of $3,700 (from the 2013/14 budget).

3 That the allocated but unused $10,000 budget for Waiouru from 2013/14 be further carriedforward to the 2016/17 financial year.


30 November 2015

Attachments – 583149 – WWCB Memorandum on Accessible Walkways– 580749 – WWCB Report on Accessible Walkways

16

Memorandum

To: Waimarino-Waiouru Community Board Date: 5 June 2014 Subject: Further Information - Accessible Walkways South 2013/14

Doc No: 583149 File : P15-0017

Purpose

1.1 The purpose of this memo is to provide further information to Report 582776 regarding

Accessible Walkways.

Background

2.1 At the meeting held 1 May 2014 Members considered a report seeking approval on priorities for the annual accessible walkways budget. At that meeting it was resolved:

“That the Report on Accessible Walkways South 2013/14 lie on the table until next month’s meeting.”

2.2 It was requested at that meeting that more information be presented on a number of

options to use this funding, and that the funding be split between Waiouru, Raetihi and Ohakune.

Discussion

3.1 The maximum gradient of a slope for accessibility (for the building code) is 1:12 and 1200mm wide. All accessible walkways would need to be developed with that requirement in mind.

3.2 It is proposed that the budget be split in the following way: $10,000 to Waiouru, $15,000 to

Raetihi and $15,000 to Ohakune. 3.3 Waiouru

17Appendix 1

3.4 It is proposed that an accessible walkway be created in the area where the Waiouru Primary School, the Army Museum, Department of Conservation and Council have partnered in a planting area. There is a table located at the top of the knoll which a new accessible walkway could lead to. This land is owned by the New Zealand Defence Force, therefore owners permission would be required. It is expected that this permission would be forthcoming due to the earlier planting partnership in this area. It is proposed that Council requests partnership with the Defence Force, whereby a community project with labour for the excavation, framing and laying of the concrete could be sought, which would enable a longer length of walkway within the available budget.

3.5 Raetihi 3.6 There are two considerations for accessible walkways in Raetihi. The initial thought was a

concrete walkway encompassing the Raetihi playground. This would link to a new carparking area that is to be established on the Parapara Road side of the playground. It would enable those with accessibility issues to be more fully engaged in the activities of the children in this area.

Option A 88 metres: $8,600

Option B 110 metres: $10,700

18

Option C 110 metres: $10,700

3.7 The other consideration for Raetihi was for a walkway from the eastern side of ParaparaRoad to the glow worms cutting. While this is a night time activity and use by those withlimited accessibility would need to be supervised for safety, it would also provide a lovelyday time walk. This work could be completed in partnership with Raetihi Promotions workbeing done on the Makotuku walkway. This walkway could potentially be a differenttreatment to concrete due to the more natural area, and could either come through theRaetihi Camping Ground (yellow), which would require discussion with the lease holdersof the camping ground, or along the Makotuku River (red). The estimated cost for thiswalkway to be completed in concrete is:

Yellow: 90 metres, $8,900Red: 130 metres, $12,800

3.8 Ohakune

Ohakune 2000 has expressed an interest in extending the concrete walkway from JubileePark which finishes on Raetihi-Ohakune Road, which was completed in 2012/13. The newwalkway would start on the opposite side of the Raetihi-Ohakune Road, leading behindthe reserve and extending to the carrot. While the proposal has not yet been drawn up,the estimated cost for the full length of 450 metres is $44,000. Ohakune 2000 areprepared to contribute towards this project through fundraising and accessing externalgrant funding. It is possible that this amount could be handed over to Ohakune 2000 to beringfenced for this project to enable the raising of additional funds.

19

Suggested Resolutions

1 That the Report on Accessible Walkways South 2013/14 be uplifted and received.

2 That the Waimarino-Waiouru Community Board recommends the accessible walkwaysbudget for 2013/14 to be utilised as below:

(a) Waiouru ______________________________________________________________

(b) Raetihi _____________________________________________________________

(c) Ohakune ____________________________________________________________


20


Meeting Date: 1 May 2014

Subject: Accessible Walkways South 2013/14


Purpose of Report

1.1 The purpose of this Report is to request Member’s approval on priorities for the annualaccessible walkways budget.

Discussion

2.1 An annual budget of $20,000 for the south of the District has been in place since the2012/22 Long Term Plan. There is currently $40,000 available to complete concrete(accessible) walkways within Council parks and reserves. This figure is $20,000 carriedforward from work not completed in the previous year and the 2013/14 allocation.

2.2 The draft Exceptions Annual Plan 2014/15 has removed the allocation for the nextfinancial year.

2.3 It is understood that Ohakune 2000 would like to extend the concrete walkway fromJubilee Park which finishes on Raetihi-Ohakune Road, which was completed in 2012/13.The new walkway would start on the opposite side of the Raetihi-Ohakune Road, leadingbehind the reserve and extending up to the Carrot. The proposal has not yet been drawnup, so the total length of a walkway is not yet known. Ohakune 2000 are prepared tocontribute towards this project.

2.4 A general tidy up of the Raetihi Parapara Road playground is planned by the end of thisfinancial year. Included in this is a new concrete path leading to the playground area. Thebudget for this concrete path could come from the accessible walkways budget.

2.5 Members are requested to provide other recommendations for use of this budget withinthe Waimarino/Waiouru area.

2.6 It is recommended that the Waimarino/Waiouru Community Board provide guidance onpriority for Council officers information.

21Appendix 2

Document No 5807492


1 That the Report on Accessible Walkways South 2013/14 be received.

2 That the Waimarino-Waiouru Community Board approves the accessible walkway budgetfor 2013/14 to be utilised following the below priorities:

(a) ___________________________________________________________________

(b) ___________________________________________________________________

(c) ___________________________________________________________________

(d) ___________________________________________________________________


16 April 2014

Attachments

22



Subject: Capital Works and Other Items of Interest

Document No: 617957 File: R40-0022

Purpose of Report

1.1 The purpose of this Report is to provide an update on the planned Capital Works andother Items of interest in the Waimarino-Waiouru Community Board area in 2015/16.



Background

3.1 Members considered a Report providing an update on the planned Capital Works andother Items of Interest in the Waimarino-Waiouru Community Board area.

Discussion

4.1 Works

4.1.1 The list is a combination of contracted items and other items that Members havedisplayed an interest in. Other items can be added to the list on request.

4.2 Roading

4.2.1Subject Action taken Target

Completion

R1 OMRPavementRenewal

The pavement rehabilitation from RP 1.46 – 2.88 is nowConsented and works under way.

June 2016

R2 WhanganuiRiver RoadCulvert (RP2.2km)Bridge 353

Bridge site blessed with construction underway.Competition planned for early December, an officialopening is planned for mid-December, dates to beadvised.

December2015

R3 PavementRenewals2015/16

Whangaehu Valley Road pavement renewal betweenRP 6.40 – 8.30km is under construction with completiondue in December 2015. Ruapehu Road rehab is underdesign and will begin in the new year.

April 2016

R4 Reseals2015/16

The reseal list is finalised. Indicative rural sites havebeen identified on sections of Ruatiti, Whangaehu Valleyand Ohakune Mountain Roads. In the urban areas,sections of George Street, Burns, Bracken, Goldfinch,Miro, Lee and Milton Streets are on the indicative list. Amap of final sites will be supplied later in the year.

Ongoing

23Appendix 2

Document No 6179572

R5 Kaha andTau StreetSealExtension,Rangataua

Council resolved to proceed with sealing in 2015/16 attheir meeting on 25 August 2015. Design near completewith works programmed for the new year.

June 2016

R6 MangateiteiNo 2 Bridge

Works completed Completed

4.3 Environmental


Completion

E1 RaetihiOhakune andNational ParkWastewaterResourceConsents

These consents all expire next year. Documentationand items to discuss public consultation has beendeveloped. A consultation strategy is being prepared forrelease to parties. The community engagementdocument is being developed and communityengagement will start in June. A power point isavailable for the Community Board. A paper is going toCouncil recommending the final option for thepreparation of a resource consent application to belodged for each plant. Consents have been lodged withHorizons Regional Council. The Wai Report assupporting document has been signed and has triggeredsome minor adjustments to the lodged consent.

November2015

E2 Raetihi WaterSupplyResourceConsent

A new Raetihi Water Supply Consent has been lodgedwith Regional Council. The application is a roll overresource consent for the next 10 years while decisionsare made around a new water source and its appropriateinfrastructure. It has approval in principal from affectedparties, Department of Conservation, Fish and Gameand Iwi. The processing may be delayed and processedwith the Wastewater Resource Consents. Horizonshave asked for more information around a small numberof points and this data is being collated and added to thelodgement in October 2015. Additional information asrequested by Horizons has been sent to support theapplication.

Ongoing

E3 PipirikiWastewaterTreatmentPlant

An emergency resource consent was sought to treat theeffluent to a secondary standard (instead of the usualtertiary treatment being achieved) following the Junefloods, and to place secondary treated effluent onto theland until the silt dries enough for land disposal to be putback into service. This is not anticipated until summer

April 2016

E4 Raetihi WaterSupply CapitalAssistanceFunding

An application for Capital Assistance Funding for theRaetihi Water Supply Investigation and InfrastructureUpgrade has commenced. This application has beenlodged with the Ministry of Health and decisions will bereleased in June 2015. The Ministry of Health hasreleased a decision to grant $1,517,865 (excl. GST).Council is in the process of formulating a contract withthe Ministry of Health which will run for two years.

June 2018

E5 New ZealandEnergy LimitedResourceConsent

Evidence has been provided to the Court. The date hasyet to be set for the Environment Court Hearing but islikely to be in December 2015. The Hearing will be heldin Levin on 8 December 2015.

June 2016

24

Document No 6179573

E6 FloodModelling

Horizons are reassessing flood mapping as theyincorporate data from the 100 year flood to assessmanagement of the Mangawhero River and associatedstreams. The draft report by Horizons Regional Councilwas presented to Council on 27 October 2015. Councilagreed to support the draft document and HorizonsRegional Council were to investigate the establishmentof an Upper Mangawhero and tributaries scheme.

Ongoing

E7 MakotukuRiver Works

Horizons, RDC, RAL and Iwi will preliminary look at theparameters around which the fine money may beallocated within Raetihi. This will be followed up withconsultation with the Raetihi community. A meeting washeld to scope out the parameters around whichcommunity projects would be selected. A secondmeeting is due soon to continue discussion oncommunity projects. Further to this there are otheragencies potentially undertaking work on the river and itwill be good to attempt to coordinate this work.

Ongoing

4.4 Community Services


Completion

C1 FencingProblem -ReservesCapital Budget

Fencing of the Pitt Street Reserve has begun Ongoing

C2 WalkwayImprovementCapital Budget

Raetihi walkway to glow worms is the only workremaining to be completed – to be done during spring.New funding allocation for 2015/16 now also available.

December2015

C3 SecurityCameras

Ohakune 2000 moving forward with this project.Support being given as required. Budget to be passedto Ohakune 2000, with reporting requirements.

As soon ascommsreceivedfrom O2000

C4 Park AvenueWetlandDevelopment

Discussion required with RDC Environmental Managerto determine future stormwater needs and worktowards common goal for this area.

Ongoing

C5 WaiouruPublic ToiletRefurbishmentCapital Budget

Complete. Official opening held 24 November 2015. Completed

C6 Islington StreetHouse GarageRoof RenewalCapital Budget

Maintenance work to fix leak. Deferred until warmerweather. Capital budget will be carried over.

December2015

C7 OhakuneJunctionRubbish BinReinstatement

Report on litter bins to be provided when informationhas been provided by Mike Maru.

Late 2015

C8 Old Half Pipe Use of concrete pad that was under the old half pipe tobe discussed. Report on options to be provided.

Late 2015

C9 Rochfort Park /Jubilee ParkDevelopment

Last of the budget now available for 2015/16 financialyear. Budget to be passed to Ohakune 2000, withreporting requirements to achieve plan previouslyapproved by WWCB.

December2015

C10 RaetihiAgencyAutomaticOpening Door

Install new automatic opening door and electronicaccess. Investigation has started,

June 2016

25

Document No 6179574

Subject Action taken Target Completion

and AccessControl

C11 Ohakune i-SITE AccessControlUpgrade

Upgrade access system. Quote has been received,awaiting scheduling by contractor.

December2015

C12 RaetihiCemeteryFenceRenewal

Extend fence renewal south of the Memorial Gates.Investigation has started.

June 2016

C13 Seddon Streetseating –RegentTheatre

Still trying to locate the two seats known to be in town.Will progress before end of the year.

December2015

4.5 Members request for Information


Completion

O1 1/12/11New ZealandEnergy(Raetihi PowerScheme)

A Powerpoint presentation was presented. A hearingwill commence 23 November 2015.

Ongoing

O2 John Compton– Why do dogexercise areashave nofacilities fordisposal ofdog waste.

This was looked at during the previous review of theAnimal Control Bylaw. Council decided it was anotheradded cost to the community. The Animal ControlBylaw will be reviewed within this year and this canform part of the pre-discussion.

Ongoing


That the Report on Capital Works and Other Items of Interest be received.

Clive ManleyCHIEF EXECUTIVE

20 November 2015

26



Subject: Resolution to Exclude the Public for Consideration of Board Business

Document No: 617964 File: A05-0014

Purpose of Report

1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives theBoard the right by resolution to exclude the public from the whole or any part of theproceedings of any meeting only on one or more of the grounds contained within thatSection.




1 That the Report on Resolution to Exclude the Public for Consideration of Council Businessbe received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, thereason for passing the resolution in relation to each matter and the specific grounds underSection 48(1) of the Local Government Official Information and Meetings Act 1987 for thepassing of this resolution are as follows:

General Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under S48(1) for passing this resolution

C1: Confirmation of Public-excluded Minutes – 4November 2015

The reason(s) for excluding thepublic is/are recorded in the PublicBusiness Minutes of the meeting

48(1)(a)


That the Report on Resolution to exclude the Public be received.

Ngahuia KonuiEXECUTIVE ASSISTANT

20 November 2015

27

thursday 3 december 2015 at 6 - ruapehu district...waimarino-waiouru community board – public...

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