unconfirmed minutes ordinary council meeting 8 unconfirmed minutes . ordinary council meeting . 8...

Download UNCONFIRMED MINUTES ORDINARY COUNCIL MEETING 8 UNCONFIRMED MINUTES . ORDINARY COUNCIL MEETING . 8 APRIL

Post on 28-Jun-2020

0 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

  • File Code: OR.MTG 5/1

    UNCONFIRMED MINUTES

    ORDINARY COUNCIL MEETING 8 APRIL 2014

  • 08.04.2014 COUNCIL MEETING UNCONFIRMED MINUTES

    C1 APRIL 2014

    UNCONFIRMED MINUTES

    ORDINARY COUNCIL MEETING 8 APRIL 2014

    ATTENTION/DISCLAIMER

    These minutes are subject to confirmation. The purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by an Elected Member or employee, or on the content of any discussion occurring during the course of the Meeting. Persons should be aware that regulation 10 of the Local Government (Administration) Regulations 1996 establishes procedures to revoke or change a Council decision. No person should rely on the decisions made by Council until formal written advice of the Council decision is received by that person. The Shire of Mundaring expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by an Elected Member or employee, or the content of any discussion occurring during the course of the Council Meeting.

    LEGEND

    To assist the reader, the following explains the method of referencing used in this document:

    Item Example Description Page Numbers C1 APRIL 2014 (C2,

    C3, C4 etc) Sequential page numbering of Council Agenda or Minutes for April 2014

    Report Numbers 10.1 (10.2, 10.3 etc)

    11.1 (11.2, 11.3 etc)

    Sequential numbering of reports under the heading “10.0 Reports of Committees” or “11.0 Reports of Employees”

    Council Decision Reference

    C7.04.14 Council Decision number 7 from Council meeting April 2014

  • 08.04.2014 COUNCIL MEETING UNCONFIRMED MINUTES

    C2 APRIL 2014

    CONTENTS

    1.0 OPENING PROCEDURES 3 1.1 ANNOUNCEMENT OF VISITORS ........................................................................ 3 1.2 RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE ................. 3 2.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT

    DISCUSSION 4 2.1 PERMISSION TO SPEAK FOR MEMBERS OF PUBLIC PRESENT ................................ 5

    C01.04.14 ...................... 5 3.0 RECOGNITION AND AWARDS 5 4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

    NOTICE 5 5.0 PUBLIC QUESTION TIME 6 6.0 APPLICATIONS FOR LEAVE OF ABSENCE 7

    C02.04.14 ...................... 7 7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 7

    C03.04.14 ...................... 7 8.0 PRESENTATIONS 7 9.0 DISCLOSURES OF INTERESTS 7 9.1 DISCLOSURE OF FINANCIAL INTEREST AND PROXIMITY INTERESTS ........................ 7 9.2 DISCLOSURE OF INTEREST AFFECTING IMPARTIALITY .......................................... 7 10.0 REPORTS OF COMMITTEES 8 11.0 REPORTS OF EMPLOYEES 8 11.1 8-16 (LOT 111), 6 (LOT 50) AND 2-4 (LOT 52) NEWMAN ROAD, GLEN FORREST

    – SUBURB BOUNDARY REALIGNMENT .............................................................. 8 C04.04.14 .................... 13

    11.2 RISE INC. COMMUNITY FUNDING – KPI TABLE .................................................. 18 C05.04.14 .................... 20

    11.3 PAYMENT BETWEEN MEETINGS – JANUARY 2014 .............................................. 26 C06.04.14 .................... 27

    11.4 PAYMENT BETWEEN MEETINGS – FEBRUARY 2014 ............................................ 63 C07.04.14 .................... 64

    12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 101

    13.0 NEW BUSINESS OF AN URGENT NATURE APPROVED BY PRESIDING PERSON OR BY DECISION OF MEETING 101

    13.1 ELECTED MEMBERS ................................................................................... 101 13.2 EMPLOYEES ............................................................................................. 101 14.0 MATTERS BEHIND CLOSED DOORS 101 15.0 CLOSING PROCEDURES 101 15.1 DATE, TIME AND PLACE OF THE NEXT MEETING .............................................. 101 15.2 CLOSURE OF THE MEETING ......................................................................... 101

  • 08.04.2014 COUNCIL MEETING UNCONFIRMED MINUTES

    C3 APRIL 2014

    ORDINARY COUNCIL MEETING COUNCIL CHAMBER

    1.0 OPENING PROCEDURES

    The Presiding Person declared the meeting open at 6.30pm. To be read out aloud by the Presiding Person Members of Council and members of the gallery are advised that this meeting

    will be audio-recorded. 1.1 Announcement of Visitors Nil 1.2 Record of Attendance/Apologies/Approved Leave of Absence

    Elected Cr H Dullard (President) (Presiding Person) West Ward Members Cr T Cuccaro West Ward Cr T Cook South Ward Cr DJones (Deputy President) South Ward Cr D Lavell South Ward Cr A Pilgrim Central Ward Cr L Gu Central Ward Cr B Perks Central Ward Cr P Bertola East Ward Cr J Daw East Ward Cr S Fox East Ward Staff Mr P O’Connor Acting Chief Executive Officer Mr S Kocian Acting Director Corporate Services Ms M Griffiths Director Strategic Services Mr K Kitchin Acting Director Community Services Mr M Luzi Director Statutory Services Mr S Purdy Director Infrastructure Services Mr A Money Manager Planning Services Mrs R Noakes Communications Co-Ordinator Mrs R Broz Minute Secretary Apologies Cr P Clark West Ward Absent Nil Leave of Nil Absence Guests Nil Members of the Public

    5

  • 08.04.2014 COUNCIL MEETING UNCONFIRMED MINUTES

    C4 APRIL 2014

    Members of the Press

    Nil

    2.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT

    DISCUSSION Parkerville/Stoneville/Mt Helena bushfire 12 January 2014

    The Shire President advised that it is the three month anniversary of the Parkerville/Stoneville/Mt Helena Bushfire. The Acting Chief Executive Officer advised that:

    • Cr Stephen Fox is the Chairperson for the Local Recovery Co-ordinating Committee

    • Cr Patrick Bertola is the Chairperson for the Community Sub Committee • Cr John Daw is the Chairperson for the Environmental Sub Committee • Cr Trish Cook is the Chairperson for the Finance Sub Committee • Cr David Lavell is the Chairperson for the Infrastructure Sub Committee

    Regular weekly meetings are being held at the Hub by the Shire and also the Bendigo Bank each fortnight for the people affected by the fire in addition to the Shire community meetings. The above Councillors gave an overview of their committees and what had been achieved thus far:

    • $1.8 million has been distributed to the community from donations to the Lord Mayors Distress Relief Fund, including other financial assistance from the Salvation Army, Lions and Rotary.

    • A Grant from Lotterywest has been confirmed which will provide a Project Officer to capture the history of the fire.

    • The community meetings will continue with specific speakers at these meetings.

    • Investigating the employment of an Environmental Recovery Officer • Investigating the idea of a disaster exercise involving schools.

    The Shire President praised the Shire staff on a job well done during and after the fire and stated that this had been a very challenging exercise. Council’s next step is to have a debrief with the community.

  • 08.04.2014 COUNCIL MEETING UNCONFIRMED MINUTES

    C5 APRIL 2014

    2.1 Permission to Speak for Members of Public Present

    COUNCIL DECISION C01.04.14 RECOMMENDATION Moved by: Cr Pilgrim Seconded by: Cr Daw

    That: 1. members of the public in attendance in person be permitted to speak in

    relation to a matter on the agenda of this meeting at the time the matter is discussed during the meeting where such person has a demonstrated interest in the matter;

    2. such permission be subject to the ruling of the Presiding Person with

    regards to the duration of any comment made, the number of speakers wishing to speak on a particular matter and demonstrated interest.

    CARRIED 11/0 3.0 RECOGNITION AND AWARDS Nil 4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

    NOTICE

    At the ordinary Council meeting held 11 March 2014 Mr Peter Gavranich of Darlington asked a question taken on notice. A response to the question was provided in writing in a letter from the CEO as follows:

    Question By what date will the rubble be moved from where it was dumped in Pittersen Road more than 6 months ago?

    Response The rubble located on the Pittersen Road verge adjacent number 1 Lobelia Drive has been confirmed as requiring removal and a letter has been sent to the owner requesting removal. The Shire will continue liaison with the owner until the material is removed.

  • 08.04.2014 COUNCIL MEETING UNCONFIRMED MINUTES

    C6 APRIL 2014

    5.0 PUBLIC QUESTION TIME Procedures for asking and responding to questions are determined by the Shire President. Questions must relate to a matter affecting the local government. Note: This is not a verbatim record of questions asked and answers given. It is a summary only. Kevin Mangini

Recommended

View more >