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  • File Code: OR.MTG 5/1

    UNCONFIRMED MINUTES

    ORDINARY COUNCIL MEETING

    24 JANUARY 2017

  • 24.01.2017 COUNCIL MEETING UNCONFIRMED MINUTES

    C1 JANUARY 2017

    UNCONFIRMED MINUTES

    ORDINARY COUNCIL MEETING

    24 JANUARY 2017

    ATTENTION/DISCLAIMER

    These minutes are unconfirmed. The purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by an Elected Member or employee, or on the content of any discussion occurring during the course of the Meeting. Persons should be aware that regulation 10 of the Local Government (Administration) Regulations 1996 establishes procedures to revoke or change a Council decision. No person should rely on the decisions made by Council until formal written advice of the Council decision is received by that person. The Shire of Mundaring expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by an Elected Member or employee, or the content of any discussion occurring during the course of the Council Meeting.

    LEGEND

    To assist the reader, the following explains the method of referencing used in this document:

    Item Example Description

    Page Numbers C1 JANUARY 2016

    (C2, C3, C4 etc) Sequential page numbering of Council Agenda or Minutes for January 2017

    Report Numbers 10.1 (10.2, 10.3 etc)

    11.1 (11.2, 11.3 etc)

    Sequential numbering of reports under the heading “10.0 Reports of Committees” or “11.0 Reports of Employees”

    Council Decision Reference

    C7.01.17 Council Decision number 7 from Council meeting January 2017

  • 24.01.2017 COUNCIL MEETING UNCONFIRMED MINUTES

    C2 JANUARY 2017

    CONTENTS

    1.0 OPENING PROCEDURES 4

    1.1 ANNOUNCEMENT OF VISITORS ........................................................................ 4

    1.2 RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE ................. 4

    2.0 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION 5

    3.0 DECLARATION OF INTEREST 5

    3.1 DECLARATION OF FINANCIAL INTEREST AND PROXIMITY INTERESTS ....................... 5

    3.2 DECLARATION OF INTEREST AFFECTING IMPARTIALITY ........................................ 5

    4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 5

    5.0 PUBLIC QUESTION TIME 6

    C1.01.17 ........................ 8

    6.0 APPLICATIONS FOR LEAVE OF ABSENCE 9

    7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 10

    C2.01.17 ...................... 10

    8.0 PRESENTATIONS 10

    8.1 DEPUTATIONS ............................................................................................. 10

    8.2 PETITIONS .................................................................................................. 10

    8.3 PRESENTATIONS ......................................................................................... 10

    9.0 REPORTS OF COMMITTEES 10

    10.0 REPORTS OF EMPLOYEES 11

    10.1 APPLICATION FOR RATE EXEMPTION – FOUNDATION HOUSING LTD ...................... 11

    C3.01.17 ...................... 20

    10.2 NOMINATIONS – DEVELOPMENT ASSESSMENT PANEL (DAP) .............................. 22

    C4.01.17 ...................... 24 C5.01.17 ...................... 25 C6.01.17 ...................... 25

    10.3 TENDER OUTCOME – ACCESSIBILITY UPGRADE TO DARLINGTON HALL ................. 26

    C7.01.17 ...................... 30 C8.01.17 ...................... 31

    10.4 DISPOSAL OF LOT 124 SCOTT STREET GREENMOUNT ....................................... 32

    C9.01.17 ...................... 36

    10.5 ADOPTION OF FEES AND CHARGES FOR BOYA COMMUNITY CENTRE 2016/17 ....... 44

    C10.01.17 .................... 51

    10.6 LAKE LESCHENAULTIA TRAIL GRANT ............................................................... 57

    C11.01.17 .................... 66

    10.7 CHILDREN’S SERVICES MIDVALE HUB PARENTING SERVICES .............................. 92

  • 24.01.2017 COUNCIL MEETING UNCONFIRMED MINUTES

    C3 JANUARY 2017

    C12.01.17 .................... 95

    10.8 PAYMENT BETWEEN MEETINGS – NOVEMBER 2016 ........................................... 96

    C13.01.17 .................... 98

    10.9 STATEMENT OF FINANCIAL ACTIVITY – NOVEMBER 2016 .................................. 161

    C14.01.17 .................. 163

    11.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 179

    12.0 URGENT BUSINESS (LATE REPORTS) 179

    13.0 CONFIDENTIAL REPORTS 179

    14.0 CLOSING PROCEDURES 179

    14.1 DATE, TIME AND PLACE OF THE NEXT MEETING .............................................. 179

    14.2 CLOSURE OF THE MEETING ......................................................................... 179

  • 24.01.2017 COUNCIL MEETING UNCONFIRMED MINUTES

    C4 JANUARY 2017

    ORDINARY COUNCIL MEETING COUNCIL CHAMBER

    1.0 OPENING PROCEDURES

    The Presiding Person declared the meeting open at 6.31pm.

    Acknowledgement of Country

    Shire of Mundaring respectfully acknowledges Noongar elders past and present and their people (specifically the Whadjuk people who are from this area) who are the traditional custodians of this land.

    Recording of Meeting Members of Council and members of the gallery are advised that this meeting

    will be audio-recorded. 1.1 Announcement of Visitors

    Nil 1.2 Record of Attendance/Apologies/Approved Leave of Absence

    Elected Cr David Lavell(President)(Presiding Person) South Ward Members Cr Trish Cook South Ward Cr James Martin South Ward Cr Patrick Bertola (Deputy President) East Ward Cr John Daw East Ward Cr Stephen Fox East Ward Cr Lynn Fisher Central Ward Cr Doug Jeans Central Ward Cr Bob Perks Central Ward Cr Tony Brennan West Ward Cr Pauline Clark West Ward Cr Tony Cuccaro West Ward Staff Paul O’Connor Acting Chief Executive Officer Stan Kocian Acting Director Corporate Services Shane Purdy Director Infrastructure Services Megan Griffiths Director Strategic & Community Services Lisa Joy Manager Children’s Services Kirk Kitchin Manager Recreation & Leisure Damien Martin Strategic Projects Advisor Adrian Dyson Acting Director Statutory Services Andrea Douglas Minute Secretary Apologies Jonathan Throssell Chief Executive Officer Mark Luzi Director Statutory Services Absent Nil

  • 24.01.2017 COUNCIL MEETING UNCONFIRMED MINUTES

    C5 JANUARY 2017

    Leave of Nil Absence Guests Nil

    Members of the Public

    27

    Members of the Press

    Nil

    2.0 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT

    DISCUSSION

    Shire President welcomed everyone to the new year of 2017 and wished everyone a successful year.

    3.0 DECLARATION OF INTEREST 3.1 Declaration of Financial Interest and Proximity Interests

    Elected Members must disclose the nature of their interest in matters to be discussed at the meeting (Part 5 Division 6 of the Local Government Act 1995). Employees must disclose the nature of their interest in reports or advice when giving the report or advice to the meeting (Sections 5.70 and 5.71 of the Local Government Act 1995).

    Nil

    3.2 Declaration of Interest Affecting Impartiality An Elected Member or an employee who has an interest in a matter to be discussed at the meeting must disclose that interest (Shire of Mundaring Code of Conduct, Local Government (Admin) Reg. 34C).

    Cr Lavell declared a Disclosure of Interest Affecting Impartiality in Item 10.3 (Accessibility Upgrade to Darlington Hall) as he is a former President of Darlington Club, a former member of DAF Committee and a former member of DRRA Committee. Cr Cuccaro declared a Disclosure of Interest Affecting Impartiality in Item 10.5 (Adoption of Fees and Charges for Boya Community Centre 2016/17) as he is a life member of a user group at Boya Oval but no longer an active member.

    4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

    NOTICE

    Nil

  • 24.01.2017 COUNCIL MEETING UNCONFIRMED MINUTES

    C6 JANUARY 2017

    5.0 PUBLIC QUESTION TIME

    15 minutes (with a possible extension of two extra 15 minute periods) are set aside at the beginning of each Council meeting to allow members of the public to ask questions of Council.

    Public Question Time is to be conducted in accordance with Shire of Mundaring Meeting Procedures Local Law 2015.

    Summary of Question Summary of Response

    Liz Mattock

    1. How much money has been spent by the Shire on the prosecution of the two dogs that were seized in February from the Heys property?

    Shire President advised that this question will be taken on notice.

    2. Given that the initial trial was declared a mistrial, how is the Shire justifying continuing this case?

    Shire President advised that as this case is still before the Co

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