ADMINISTRATIVE

REPORT

Golden ManorPt

v)Public Document v/ Yes No fYTIV%"'

SUBJECT:

Redevelopment of the Golden Manor Home for the Aged — Building Design ServiceContract

RECOMMENDATION:

That Council approve the recommendation of the Golden Manor Committee of

Management to accept the proposal from, and to enter into a contract with, MontgomerySisam Architects Inc. to provide comprehensive building design services on a fixed feebasis for the redevelopment of the Golden Manor Home for the Aged for two million, two

hundred and eighty-seven thousand, three hundred and sixty dollars ($ 2, 287, 360) plus

HST.

EXPLANATION:

The Enhanced Long-Term Care Home Renewal Strategy was initially announced inOctober 2014 to support the redevelopment of more than 30, 000 LTC beds in over 300

designated Level " B" and Level " C" LTC Homes in Ontario. The Golden Manor is a " B"

level home, and therefore eligible for redevelopment.

On September 26, 2017, Council accepted the proposal submitted by the consulting teamof L360 ARCHITECTURE and Glos Associates Inc. to undertake the First Phase

Feasibility Study of the redevelopment options for the Golden Manor.

June 2018, the preliminary report was received and reviewed by the Golden ManorCommittee of Management.

January 2019, Council approved that the Golden Manor Committee of Management

proceed with an analysis of the redevelopment options as presented in the FeasibilityStudy Report.

June 2019 the Committee of Management supported the recommendation contained

within the Feasibility Study to build a new LTC Home. This will include redevelopment ofthe existing 176 beds and application to develop 16 new beds to create a 192 bed homewhen the anticipated MOLTC application opportunity arises.

November 2019 Committee of Management agreed to proceed with updating theconceptual design and engaging project management support to complete the application.

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December 4, 2019, an Additional Services Order was authorized to engage L360

ARCHITECTURE to assist in developing updated design requirements to support theredevelopment application for additional beds.

December 16, 2019 the MOLTC announced that the deadline for application submission

had been extended to March 30, 2020.

January 14, 2020 an RFP for Project Management support was issued ( closing January28, 2020).

February 2020, Council approved the recommendation of the Golden Manor Committee ofManagement to proceed with application to the Ministry of Long — Term Care for a hybrid

redevelopment project which will involve redeveloping 176 existing LTC beds anddeveloping 16 new LTC beds.

June 2020 Application for redevelopment of 176 beds and development of 16 new beds

was submitted to the Ministry of Long- Term Care.

April 2020 a Request for Qualifications ( RFQ) with the following evaluation criteria wasissued to pre- qualify architectural firms who will be invited to participate in a Request forProposals ( RFP) process.

F- 7 POINTS

1. THE FIRM ( 150)

1. 1 Experience in long- term care facility development and redevelopment, 50

technical design and construction administration

1. 2 Methodology, approach and philosophy 30

1. 3 Demonstration of design innovation 30

1. 4 Local knowledge 10

1. 5 Reference and Site Visit/Virtual Meeting 30

TOTAL FIRM 150

2. PROJECT TEAM ( 100)

2. 1 Principal- in- Chargea) Experience with relevant projects 20b) Management of a Project Team and sub-consultants 20c) Qualifications + accomplishments 20

2. 2 Project Architect/ Technical staff/ Field staff

a) Relevant experience 20b) Qualifications + accomplishments 20

TOTAL PROJECT TEAM 100

TOTAL POINTS 250

Through this process three proponents were short- listed who are qualified to participate in

the RFP.

August 2020 a Request for Proposal ( RFP) was issued to select an architectural firm which

is interested, qualified and capable to act as Prime Consultant to provide comprehensive

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building design services for the redevelopment of the Golden Manor. The followingevaluation criteria was used:

POINTS

TECHNICAL PROPOSAL

1 . Qualifications of the Prime Consultants' Staff/Team 30

2. Qualifications of the Sub- Consultants 30

3. Approach and Understanding of the Project 20

4. Work Plan and Schedule 20

TOTAL TECHNICAL PROPOSAL 100PRESENTATION AND INTERVIEW

Proponents will have 120 minutes for a presentation and to be

interviewed. The purpose of the presentation and interview is toallow the Proponent to address the major elements of their proposals

and to allow members of the Evaluation Team to interact directly withthe Pro onent Team.

TOTAL PRESENTATION AND INTERVIEW 50

FINANCIAL PROPOSAL

The financial scores will be calculated using the following formula:

Financial Score = 50 points X Lowest Fee/ Proponents Fee

TOTAL FINANCIAL PROPOSAL 50

TOTAL POINTS 200

September 2020 the evaluation team met and unanimously ranked Montgomery Sisamwith the highest technical score of 193 points. When the financial proposals were opened,

Montgomery Sisam was also the lowest bidder with a bid of$ 2, 287, 360 plus HST

RELEVANT POLICY / LEGISLATION / TIMMINS VISION 2020:

Long- Term Care Homes Act, 2007Ontario Regulation 79/ 10 made under the Long- Term Care Homes Act, 2007MOHLTC Enhanced Long- Term Care Home Renewal Strategy, 2014Long- Term Care Home Design Manual, 2015Construction Funding Subsidy Policy for Long- Term Care Homes, 2019Application for Long- Term Care Home Development, MOLTC Operations Division, V. 2. 0

ASSET MANAGEMENT PLAN REFERENCE:

The redeveloped Golden Manor ( new build) will be built on land owned by the City ofTimmins.

This new building will be an addition to our current asset management plan.The future of the existing building will be determined at a later date.

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CONSULTATION / COMMUNICATION PROTOCOL:

September 26, 2017 Council - GMH- 2017-09-26- Feasibility Study 2017January 22, 2019 Administrative Report to City Council — "Redevelopment of the

Golden Manor Home for the Aged".

2019 Golden Manor Committee of Management Meetings: February 11; March 11 ;

May 13; June 10; August 12; October 7; November 12; December 16Numerous MOLTC consultations regarding the project.

FINANCIAL AND/ OR HUMAN RESOURCE IMPLICATIONS:

The City will borrow the funds for the redevelopment project. Once the project is completeand meets all applicable conditions, the MOLTC will provide the City of Timmins with aConstruction Funding Subsidy ( CFS) which is a per bed per day ( per diem) funding paidover 25 years to assist with paying down the debt.

The city will be eligible for a one- time $ 250, 000 planning grant once a DevelopmentAgreement has been signed with the Ministry of Long- Term Care.

The provincial government has also announced a development grant of between 10% and

17% of eligible costs, but few details are available on how this will be calculated.

Please checkmark box to the left if this report has been reviewed by the FinanceDivision and the funding source has been identified

Please indicate the funding allocation by account number:

ACCESSIBILITY IMPLICATIONS (AODA):

The redevelopment project is required to comply with Accessibility for Ontarians withDisabilities Act, 2005.

ROLL NUMBER AND/ OR REFERENCE NUMBER:

See Asset Management Plan Reference above.

d(pta, llax_—Date: September 17, 2020

Carol Halt

Administrator

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CAO' S RECOMMENDATION: Yes No

Comments:

Date: September 17, 2020 v`

Dave Landers

Chief Administrative Officer

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Revised: March 31, 2017