TOURISM DEVELOPMENT CORPORATION OF PUNJAB

TENDER NOTICE

INVITATION OF PROPOSAL / BIDS FOR THE “HIRING OF SECURITY SERVICES AT TDCP PATRIATA CHAIRLIFT & CABLE CAR SYSTEM, NEW MURREE The Tourism Development Corporation of Punjab (TDCP) intends to invite sealed bids for “Hiring of Security” at TDCP Patriata Chairlift & Cable Car System, New Murree from renowned and licened security companies / firms having minimum 05 years relevant experience for providing security services (Ex armed personnel). The guards will perform security duties including tourist safety, visitor area, TDCP installations, its properly and fire fighting in case of fire. The interested companies / firms must fulfill the requirement and supply the detail and documents as detail below:-

1. A CDR of 5% of the estimated offer in favor of TDCP shall be attached as bid security.

2. Interested parties may collect the original set of tender documents on payment of non-refundable fee of Rs.1000/-after publishing the advertisement upto 23.03.2021 at 12.00 pm during the office hours..

3. Interested parties must have valid registration with Income Tax / Sales Tax Department; Copies of all valid registrations be enclosed with the bid by bidding party.

4. A Certificate/Affidavit that the firm is not black listed by any Govt./Autonomous, Semi Autonomous Body and no bankruptcy involved.

5. The bid shall be single stage single envelope bidding procedure.

6. The TDCP reserves the right to reject all the bids / proposals at any time prior to acceptance of a bid or proposal.

7. The bid must reach the office of General Manager Operations TDCP, on or before at 23.03.2021 at 01.30 pm. Office address is 68-Trade Centre, adjacent to PPSC examination Hall, Ayub Chowk, Johar Town, Lahore.04299231007.

8. Bids received after due time and date will not be entertained.

Asim Raza General Manager (Ops)

03230004488

The Tourism Development Corporation of Punjab

68-Trade Centre Block, Johar Town, Lahore

Rs.1,000/- (Non-refundable)

INVITATION OF PROPOSAL / BIDS FOR THE “HIRING OF SECURITY SERVICES” AT TDCP PATRIATA CHAIRLIFT & CABLE CAR SYSTEM,

NEW MURREE

SOLICITATION OF BIDS / INSTRUCTIONS TO BIDDERS

The Tourism Development Corporation of Punjab (hereinafter referred to as

TDCP) is a wholly owned Company of the Government of Punjab engaged for

the Promotion of Tourism in the Province of Punjab. The principal office of the

Corporation is at 68-Johar Town, Trade Centre Block, Lahore.

TDCP intends for “Hiring of Security Services” at its Resort Patriata-Murree, from an independent Security Company for the provision of trained Security Guards / personnel for the security of TDCP assets, Tourists and other installation at the TDCP Resort Patriata.

2. Bid Security

Estimated cost for monthly services of 12 personnel / Security Guards is

Rs.38,00,000/- (3.8 million) (inclusive of all taxes) per year. CDR / Pay order

equal to 5% of the estimated cost is Rs.190,000/- to be attached with the bid

in-favour of TDCP.

3. Bid Validity

Bids shall remain valid for a period of 6 months starting from the day of

opening of bids.

4. Bid Submission

Bids will be submitted on single stage one envelop method.

Bidders should submit their bids in sealed envelope.

Bids can be submitted at the following addresses during the office

hour:-

i) 68-Johar Town, Trade Centre Block, Lahore

ii). For guidance contact on 0300-4246955

Bid will comprise all documents and details proving the bidder eligible

in accordance with the eligibility criteria.

The last date of Bid submission is 23.03.2021 at 1.30 pm.

5. Bid Opening

Date: 23.03.2021

Time 02.00 pm

Venue: 68-Johar Town, Trade Centre Block, Lahore

6. Bid Evaluation Criteria

i) Bids will be evaluated in accordance with single stage one envelop method. Bidders will submit their bid in sealed envelope.

ii) Proposal will be considered responsive if they fulfill all of the following condition:-

a) The bidder has a legal entity in Pakistan having valid NTN and Sales Tax number.

b) The bidder has experience of business for more than five years.

c) Bank statement for the last one year.

d) Non black listing certificate TDCP would request for any information pertaining to eligibility if it is found deficient/missing/unsatisfactory at the time of evaluation.

7. Period

Initially 02 years.

Further extendable for a similar term on the basis of satisfactory performance.

8. Payment Schedule

The payment shall be made on monthly basis, the company will submit invoice, which would be the 1/12 of the annual charges, payment against each invoice will be released will-in 30 days of the submission of invoice. TDCP shall deduct all applicable taxes while making payments.

9. Scope of Service

9.1 Security Company will provide Security Staff / equipment as

under:-

Sr.# Category Weapon No’s Duty Hrs

1 Security Supervisor Pistol 01 12 hours

2 Security Guard Shot Gun

11 12 hours

9.2 Guards will be healthy and medically fit.

9.3 Guards will have copy of National Identity Card as well as

Security Company Card.

9.4 Security Company will provide only semi automatic shotgun

(Pump Action) where required, in working condition and will

replace / maintain the weapon at its own cost.

9.5 Company will provide ten rounds with Pump Action.

9.6 On a written report from TDCP unsuitable guards(s) will be

replaced within three days by the Company.

9.7 The Guards will be employees of Company and will execute a

contract of employment with the Company to perform duties for

TDCP.

9.8 The Company would be responsible for payment of wages,

government, dues, workman compensation, old age benefits,

social security, group insurance or other benefits payable to their

employees as per Law.

9.9 The Guards will be positioned on static or patrolling duties of a

point / area indicated / mutually agreed by TDCP and

Company Transport for mobile guards will be provided by the

TDCP or Company as mutually agreed upon.

9.10 SoPs and security instruction for deployment of guards will be

provided by installation Incharge and all guards will abide by

these SoPs / instructions religiously

9.11 The Guards will be directly under the control of TDCP where

employed.

9.12 In case any guard feels sick / ill or absent, Company will provide

relief otherwise the present guard will be deputed on over time

without any extra cost to TDCP to ensure that the duty post does

not remain unattended / vacant.

10. Service and Termination

10.1 Each guard will perform duty on an average of 12 hours per day

during the month.

10.2 The guards will be entitled to 4 days leave in a month or one day

leave in a week by the Company at no extra cost to the TDCP.

10.3 For provision of extra guards, TDCP will provide one week

advance notice.

10.4 TDCP has the right to demand additional guards, if required, on

same terms and conditions and Company shall be obliged to

provide additional guards in the given time. Similarly, if TDCP

decides to reduce some or all guards, company shall not claim

any additional charges except one month pay of the number of

guards being reduced.

10.5 Should the Company decide to discontinue its obligations under

the contract, they shall do so, by giving one month notice to the

TDCP.

10.6 Should the TDCP decide to terminate the contract during the

period it is in force, TDCP shall do so either by giving one month

advance notice or payment of one month’s service charges at

contract price based on last monthly verified invoice, to the

company.

11. Inspection and Discipline

11.1 Terms and Conditions spelled out in this section will be building on both the parties to TDCP and Security Company. 11.2 Beside Company, TDCP will exercise supervision of guards and

report any misconduct of guards to Company for prompt remedial measures.

12. Miscellaneous

12.1 The Company will provide telephone and fax number of their

office to the TDCP.

12.2 TDCP will provide local telephone / fax email ID facilities to the

company contact Company office.

12.3 TDCP will provide Medical First Aid to guards if required.

12.4. The Company will not be held responsible for any direct

transaction of advance or loan by the TDCP to personnel of the

Company.

12.5 TDCP will make payment through crossed cheque against regular

invoice direct to the Company and dispatch through counter

service.

13. Currency of Contract

13.1 Rates will not be increased as mutually agreed. 13.2 This contract shall continue for two years and shall be renewed

on mutual consent. 13.3 Contract will come into force as specified. Invoice will commence

with effect from the date the first group of guards report for duty. 14. Arbitration

14.1. In the event of any dispute arising between the Company and

TDCP out of in relevance to this contract, Company and TDCP

shall attempt in the first instance to resolve such disputes through

friendly consultation. If the dispute has not been resolved through

consultations with in sixty (60) days after one party has served

written notice on the other party requesting the commencement of

such consultations, then the disputes shall be finally settled by

Arbitration Act 1940 or any amendment thereto or re-enactment

thereof for the time being in force. The arbitration award shall be

final and binding on the parties. The arbitration fee shall be borne

by the losing party or as otherwise provided in the arbitration

award.

FINANCIAL BID

PROPOSED SECURITY CHARGES

I_______________ _____________________ NIC ……………………..……..

NTN / Sales Tax Number_______________ hereby offer Rs.__________per

annum for security services at TDCP Chairlift and Cable Car System Patriata

New Murree.

Signature:-------------------------

Thumb:----------------------------

Name:-----------------------------

TECHNICAL BID

A. ELIGIBILITY DETAILS

Legal Tax Paying Entity

Bidder Name:- ____________________________________

Office Address:- ____________________________________

Phone Number:- ____________________________________

Complete Business Profile.( Name of Owner/Directors + Places of Business + contract Number:-

_________________________________________________________ _________________________________________________________ _________________________________________________________

NTN Number:-

Sales Tax Number:- _____________________________________

Name of Bidder:___________ signature:________ Thumb:_________

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B. SIMILAR JOB/TASK DETAIL

Job details proving that the bidder is engaged in similar jobs for more

than 5 years.

Name of Bidder:___________ signature:________ Thumb:_________

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C. NON BLACK LISTING CERTIFICATE

I, Mr.______________________CNIC Number_______________ hereby

certify that I or my Firm / Company has not been blacklisted or declared

ineligible by any District, Provincials, Federal Government or agency of

Pakistan.

Signature:___________

Thumb:_____________

Name:____________

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D. GOOD CONDUCT CERTIFICATE FROM GOVERNMENT (if bidder working with any Government)

It is hereby certificated that M/s.________________________ has been

working with

Department____________________________________________________

Govt.of___________________________since________________________

His conduct has been good during the whole period. He has not been

problematic in any way during the period.

Sign:_____________________

Date:________________

Officer Name:_____________

Stamp: _________________

Designation:_______________

Name of Bidder:____________ Signature:___________ Thumb:__

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E. BID SECURITY

Amount: ______________

Bank: ______________

PO/CDR Number: ______________

CDR/PO attached Yes_____ No______

Name of Bidder:____________ Signature:___________ Thumb:______

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