invitation of bids for procurement/rate ... yamzal, medchal road, secunderabad – 500 078...

INVITATION OF BIDS FOR PROCUREMENT OF MEDICAL CONSUMBLES, MEDICALDISPOSABLES and FLEET SPARES ON RATE CONTRACT BASIS FOR A PERIOD OF ONE AND HALF YEAR

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GVK Emergency Management and Research Institute

(A Public Private Partnership between GVK Group and Government of Telangana)

Devar Yamzal, Medchal Road, Secunderabad – 500 078

Invitation of Bids for Medical consumables, Non Medical items and Fleet spares

Tender No: GVKEMRI/ TS /02/SCM/2017-18

` Dated: 15.02.2018

GVK Emergency Management and Research Institute (GVK EMRI) was established as a not-for-profit

Society, registered under Societies Registration Act 2001, in February 2005 and it provides Integrated

Emergency Medical Response services free of cost through a toll free number ‘108’ to every citizen of

our country under Public Private Partnership (PPP) frame work. Vision of GVK EMRI is to support

and build capabilities to save one million lives per annum nationally and establish GVK EMRI as a

premier Research and Training Institute. GVK EMRI, under the Public-Private-Partnership, has made

substantial progress over the last six years in providing Emergency Response Services across the

country and presently operate over 10,600 state-of-the-art ambulances in 14 States and 2 Union

Territories viz Telangana, Tamil Nadu, Karnataka, Goa, Gujarat, Dadra Nagar Haveli Daman & Diu,

Chhattisgarh, Assam, Meghalaya, Uttarakhand, Himachal Pradesh, Uttar Pradesh, Rajasthan,

West Bangal and Arunachal Pradesh to provide pre-hospital care covering a population of 750

million. Everyday GVK EMRI is serving on an average 26,500 emergencies (45.1 million emergencies

attended since inception) and saving over 908 lives every day and cumulatively have saved more

than 21 lakh lives since the launch of the services and provide direct employment to over 44,900

associates while continuing to be a not-for-profit organization invites bids from various suppliers

operating in India for procurement of MEDICAL CONSUMABLES, MEDICAL DISPOSABLES, FLEET

SPARES as per list attached.

1. The list and detailed specifications of the material to be purchased along with formats for

furnishing the information required from bidders participating in tender are as per annexures

attached.

a. Annexure-1: List of Medical Consumables

b. Annexure-2: List of Medical Disposables

c. Annexure-3: List of Non Medical Items(Cleaning and others items)

d. Annexure-4: List of fleet spares

e. Annexure-5: Format for quoting the prices

f. Annexure-6: Declaration Certificate

g. Annexure-7: BG format

h. Annexure-8 : Specifications for Medical consumables and Disposables etc.

i. Annexure- 9: Vendor Information form.


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2. The tender document with all the details is available in the website of GVK EMRI (www.emri.in)

and can also be purchased in hard copy on payment of Rs.250 (Rupees two hundred fifty only)

by way of a Demand Draft drawn in favor of “GVK Emergency Management and Research

Institute, Secunderabad” from Mr. satyanarayana 9246202214- Head of the Department of

Supply Chain Management, GVK EMRI-Secunderabad. Bidders who download the document

from website have to submit the Demand draft at the time of tender submission.

3. Any supplier who is interested to supply in accordance with the requirements stated in the

attached annexures should carefully read the tender document before filling, signing and

returning the same to this office. You must also furnish at the time of tender submission all the

Information and documents as called for in tender, failing which your tender is liable to be

rejected with sole discretion of tender committee.

4. Important dates and deadlines for the tender are as below:

a. Price of Bidding document (Non refundable) : Rs.250.00

b. Date of commencement of sale of bidding document: 17.02.2018

c. Pre-bid conference: 28.02.2018@ 15.00 hrs.

d. Last date and time (IST) for submission of bidding document: 13.03.2018by 11.00Hrs.

e. Date of time (IST) for opening of tender document: 13.03.2018by 11.30Hrs.

f. Address for communication, receipt and venue of the bid opening:


(Department of Supply Chain Management)

Devar Yamzal, Medchal Road, Secunderabad – 500 078

5. The completed bids must be received at the office of GVK Emergency Management and

Research Institute, Secunderabad, India, on or before time and date given above. It will be the

sole responsibility of the bidder to ensure that their bid is received at the address specified

above on or before the specified date & time mentioned.

6. Bids will be opened in the presence of Bidders/authorized representative(s) who choose to

attend the bid opening on the specified date and time at the office of GVK EMRI at the address

given above.

7. In the event of the last date specified for receiving and opening the bids being declared as a

closed holiday for GVK EMRI’s office, the last date for submission of bids and opening of bids will

be the following working day at the same venue and time.

8. Bids will be evaluated separately for each item.

9. The bid documents are non transferable.

Head, Supply Chain Management

For and on behalf of

GVK Emergency Management and Research Institute,

http://www.emri.in/


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Tender Guidelines

Tender No: GVKEMRI/ TS/02/SCM/2017-18 Dated: 15.02.2018

1. DEFINITIONS:

a. PO – Purchase Order

b. EMD – Earnest Money Deposit

c. DD – Demand Draft

d. PBG –Performance Bank Guarantee

e. Purchaser – GVK EMRI

f. Supplier – Successful Bidder (s), to whom, the tender quantity is distributed to

g. Sample – One piece manufactured / Supplied by bidder

h. OEM – Original Equipment Manufacturer

i. Bidder – OEM or Authorised Trading partner such as dealers / distributors

2. The prices quoted and quantities offered for supply in tender shall remain open for acceptance of

one and half year after issue of signing of rate contract agreement or from the date of first

purchase order.

3. QUOTING OF PRICE: Prices shall be quoted as per the format enclosed at Annexure-5. Price will

remain firm and fixed for all supply orders placed during the period of Rate Contract.

Bidders for batteries has to quote net price after deducting scrap price(Scrap battery under by

back) bidders has to give delivery at district head quarters and scrap battery to be collected by

vendor at district head quarter. Battery Bidders can quote for all districts or for selected districts

as per bidders choice.

4. TERMS OF DELIVERY: The Tenderer shall be responsible to arrange safe delivery of goods, by

rail/road at the delivery address given below. The rates quoted by the Tenderer should include all

costs for free delivery to consignee’s site at destination i.e.

A. GVK Emergency Management and Research Institute

Department of Supply Chain Management

Devar Yamzal, Medchal Road, Secunderabad-500 078

Contact Person: Mr. Satyanarayana Head supply chain Management Extn: 040-

23462446(9246202214)

5. QUALIFICATION CRITERIA FOR ELIGIBILITY OF FIRMS

a. Primary manufacturers or their Authorized Distributors are eligible to participate in the

tender. A “Primary manufacturer” is a manufacturer that performs all the manufacturing

and processing operations needed to produce goods in their appropriate dosage form,


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including processing, blending, formulating, filling, packing, labeling and quality testing.

In case of authorized distributor / dealer, authorization letter and GMP certificate from

the manufacturer should be submitted. Submission of GMP is applicable only for medical

consumables and medical disposables.

b. Bidders of medical consumables and medical disposables must furnish an attested copy

of Drug License valid on the date of tender opening. If revalidation of Drug License has

been applied for, the copy of application to State Drug Licensing Authority must be

attached with a certificate issued by the concerned Drugs Controller that application for

renewal was made within time frame as per Drugs & Cosmetics Act as amended up to

date and that the license is still to be considered as valid and not yet cancelled.

6. Bidder should not have been convicted for any criminal or economic offences by any court in India

or abroad.

7. Bidders shall have an average annual turnover of at least Rs. 50 lakhs during the last three years

8. SUBMISSION OF BID-The Bid should be in a sealed cover super-scribed “Tender for Supply of

Medical consumables, Medical disposables and fleet spares” and clearly mention Tender number

and date.

The Super-scribed sealed cover shall consist of three sealed covers inside:

A. Super scribed Sealed Cover A - Prequalification cover : documents to be strictly

arranged as per sequence mentioned below

a. Tender fees Rs. 250/- in the form DD

b. Earnest Money Deposit (EMD) (as applicable) in the form of DD or BG from

nationalized bank

c. IT returns and financial statements for last three years.

d. Copy of GST registration.

e. Copy of GMP Certificate (applicable for medical consumables and medical

disposable bidders)

f. Copy Valid Drug License (applicable for medical consumables and medical

disposable bidders)

g. Copy of PAN.

h. Relevant manufacturing licenses,

i. Purchase orders copies for latest three financial years including current

financial year. one purchase for one year total three purchase orders to be

submitted.

j. Valid Authorization letters from the OEMs (in case of trading partners) for

Supply & Participation in Tender.

k. Vendor Information form

l. Signed and stamped tender documents on all pages

B. Super scribed Sealed Cover B: Technical Specifications offered – Signed copy of our

specifications document will be sufficient, if there are no deviations. Technical


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evaluation will be complete only after sample submitted by bidder is declared as

“Technically compliant” by Technical committee constituted by GVKEMRI.

C. Super scribed Sealed Cover C: Price Bid as per format in Annexure-5. Bids are liable

for rejection at sole discretion of GVKEMRI if prices are not quoted as per format

provided.

9. The Bid should be dropped in the box provided for this purpose at main reception of GVK

Emergency Management and Research Institute, Devar Yamzal, Medchal Road, Secunderabad –

500 078, India. Bids being sent through courier by outstation bidders should instruct the

respective courier company to drop the sealed Tender document in the designated box kept at the

reception.

10. The Bid should be properly page numbered, signed on each and every page and should be

complete in all aspects.

11. Bid documents that do not provide complete information and / or that are submitted after the

above specified time shall be rejected.

12. Bidder should sign the “Declaration certificate” (Annexure-6) provided in the tender form

accepting that they have read and understood, all the Terms and Conditions stipulated for in the

Tender, and are willing to abide by these tender terms and conditions”, before submitting the

tender document. Tenders submitted without the Signed declaration certificate will be considered

incomplete and will not be considered.

13. VALIDITY OF TENDER/ PERIOD OF CONTRACT: The prices quoted and quantities offered in tenders

shall remain valid one and half year after signing of rate contract agreement.

14. EMD AMOUNT: Bidder should submit 2% of Amount on the quoted yearly value in the tender

document price bid. Each tender form should be accompanied by EMD amount, as applicable in

the form of Demand Draft in favor of GVK EMRI-Secunderabad of in the form Bank Guarantee.

Successful L1 bidder can adjust EMD amount against PBG. For L2, EMD would be returned after

due acknowledgement (from L1) of the confirmation of PO and delivery schedules. For L3

onwards, the EMD will be returned in a stipulated time of 30 working days.

15. Performance Bank Guarantee (PBG): Selected L1 vendor has to furnish a PBG for 2% amount on

the quoted yearly value in the tender document price bid as per GVKEMRI standard PBG format

within 15 working days of tender closing date.The PBG shall be valid for one and half year. Failure

of selected vendor to furnish PBG with in stipulated time will automatically result in forfeiture of

EMD without any further notice. Successful L1 bidder can adjust EMD amount against PBG.

16. The contract for supply of items under this tender remain enforce till the continuance of contract

with the Government of Telangana or 1 ½ year whichever is earlier.

17. PRICE

a. All Quotes shall be in Indian Rupees

b. All freight costs & Transit insurance are to be borne by the bidder.


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c. If more than one bidder has quoted exactly the same price in their bids, and if it has

become the Lowest Bid (L1), the decision of the Purchaser is final to allocate the schedule

quantity between the L1 bidders.

d. All prices should be quoted as per Annexure-5; else all such bids are liable to be rejected

at the sole discretion of GVK EMRI.

e. If there is only one bidder for a particular annexure, the price will not be disclosed. The

committee will go ahead with shopping model. The market price will be compared with

the single bidder price and if the committee is satisfied, the purchase order will be

released.

f. If there is no bidder for a particular annexure, the committee will go ahead with shopping

model, where three quotations will be obtained and price negotiated with the lowest

quoted vendor and purchase order will be released.

18. TECHNICAL EVALUATION

a. Technical evaluation of the items tendered will be done by a Technical Committee

constituted by the GVK EMRI.

b. Tenders submitted with technical specifications confirming with those mentioned in this

tender form will only be considered.

c. The Price bids of vendors who are successful in Technical Evaluation only would be

considered and bids of others will not be opened.

d. Where technical specifications not mentioned in tender, the committee after inspection

of sample will decide to accept or reject the sample. For rejected samples price bid will

not be opened.

e. Nothing in ANY OF THE CLAUSES OF THIS CONTRACT shall in anyway release the Supplier

from any warranty or other obligations under this contract.

19. PLACE OF INSPECTION – All the evaluation and inspection will be done at the venue of tender

opening i.e. GVK EMRI Campus, Devar Yamzal, Medchal Road, Secunderabad-500 078 or at any

other place that would be informed in advance to the bidders.

20. SAMPLES FOR INSPECTION - OEM / Trading Partner/Bidder shall arrange for a sample, on request

at the time of technical evaluation. Hence, the bidders are advised to be prepared on the day of

tender opening. Inability to display a sample for technical evaluation may result in disqualification

of bidder.

21. Commercial Evaluation

a. Bids of the bidders who qualify the Technical Bids will be opened in the presence of

Bidders / representatives.

22. QUANTITY ALLOCATION TO SUCCESSFUL BIDDERS - Each Delivery Schedule of Requirement

incorporated in the tender enquiry document will be ordered from Lowest Responsive Bidder

(L1). However, it is purchaser’s decision to assess the capacity of the L1 bidder to support the

requirement. In case, if the purchase feels that the entire quantity cannot be allocated to L1, it


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may happen that, the rest of the business will be dealt with L2 and so forth, in the order of Price

Bids.

23. SCHEDULE OF REQUIREMENTS:

a. The quantity requirements of all items have been split on monthly requirement basis

b. Prices quoted by bidders shall remain same till final execution of the order.

c. Purchase orders would be released for the quantities on monthly basis after finalization

of tender and declaration of L-1 vendor.

d. Supplier should be able to supply the materials with in 10days from the date of purchase

order

e. Actual quantity of requirement may change with the quantity mentioned in list of items

sheet and estimated annual requirement column

24. AUTHORIZATION FOR SIGNING DOCUMENTS

a. The person who is signing the tender document should be an authorized signatory of the

respective supplier’s organization and shall carry an authorization letter on company’s

letter certified by a person not below the rank of a General Manager/CEO/Director/Other

Senior level position.

b. All agents who are participating in the tender on behalf of a manufacturer shall have

valid “Authorization letter” in original duly signed by the supplier.

25. RESPONSIBILITY FOR PERFORMANCE OF CONTRACT - The Supplier shall be entirely responsible for

the performance of the contract in all respects in accordance with the terms and conditions as

specified in the Contract. The Supplier shall not sublet, subcontract, transfer or assign the contract

without the written permission of the Purchaser. In case, permission is given by the purchaser,

Supplier shall be liable to any loss/damage/quality and timely delivery which the Purchaser may

sustain in consequence or arising out of such subletting of the contract.

26. SUPPLIER RESPONSIBILITY

The supplier should undertake to be responsible for the delivery of the goods in satisfactory

condition and without any loss or damage at the final destination and until the same is actually

received by the Purchaser at its works or other place of final destination. For this purpose, goods

carried by the roadway or other carrier shall be deemed to be carried at the risk of the supplier.

If on inspection at final destination the Purchaser discovers any discrepancy or damage, the

Purchaser will be entitled (not-with-standing that the property of goods shall have passed on to

the company) to refuse acceptance of the goods altogether and claim damages and/or cancel

the contract and buy its requirement in the open market at the risk and cost of the supplier,

Reserving always to itself, the right of forfeiture of any amount found due and payable or the

deposit, if any, placed by the supplier for the due fulfillment of the contract as also to recover

any amount, if already paid.

27. RESPONSIBILITY FOR PROPER PACKING


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a. Where ever required the supplier shall be responsible for the items being sufficiently

and properly packed, for transport by rail/road/sea/air/ or any combination of above, so

as to ensure their being free from loss or damage on arrival at the destination.

b. Marking of Packages, Packing: Each package delivered under the contract shall bear the

following:-

Name of the Supplier

PO Number

Consignee’s name and address

Description and quantity of contents

Gross weight, Net weight,

Distinctive number or mark which is also to be shown, for the purpose of

identification, on the suppliers packing list

28. DELIVERY

a. Timely delivery is the essence of the contract and must be completed as per the dates

specified therein.

b. The Supplier shall deliver items in strict accordance with the delivery terms indicated

therein.

c. Notification of dispatch and delivery in regard to each and every consignment shall be

made by the Supplier to the Department of Supply Chain Management.

d. Confirmation from GVKEMRI needs to be taken before dispatching the material from

supplier’s warehouse to destination.

e. In case if the L1 defaults or if only one bidder participates in the tender, the decision of

tender committee whether to proceed with L2 or to retender is final.

29. Liquidated damages/Penalty - Should the Supplier fail to deliver the items or any consignment

thereof, within the period prescribed for such delivery, the Purchaser shall be entitled at his/ her

option, to the following value of material not delivered. Maximum liquidated damages should not

cross more than 10% value of the undelivered portion.

Delayed liquidated damges:

30. RISK PURCHASE - If the Supplier fails to deliver the items either in full or in part, within the

prescribed delivery period, the Purchaser shall be entitled at his option to take alternate

procurement action, at the risk & cost of the supplier for the unsupplied portion of the goods /

items without canceling the contract in respect of the items not yet due for delivery, or to cancel

Upto 7 Days from Delivery Due Date 0.25% Per Unit value Per Day

From 8th day to 15th Day 0.50% Per Unit Per value Day

From 16th day to 22nd Day 0.75% Per Unit Per value Day

From 23rd day to 30th Day 1.00% Per Unit Per value Day


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the contract based on progress of work, including items not due for delivery, and, if thought

fit/necessary, to purchase the items at the risk and cost of the Supplier. The price differential in

case of higher cost to Purchaser, if any, shall have to be borne by the defaulting supplier.

Moreover the defaulting supplier shall have no claim over the quantity, which they failed to

supply.

31. Support services : It is expressely understood and agreed by supplier that each Indian state in

which GVKEMRI is operating the 108 ambulances is an independent unit and under no

circumstances post sales onsite support services shall be withdrawn by supplier in any given state

due any kind of disputes in other state/s.

32. ETHICS - Any attempt by a Tenderer to obtain confidential information, enter into unlawful

agreements with competitors or influence the committee or the Contracting Authority during the

process of examining, clarifying, evaluating and comparing tenders shall make the tender

submitted by that tenderer liable for rejection/disqualification.

33. QUANTITY OF DELIVERED ITEMS

a. If the Quantity received by the Target Delivery date is less than the PO Scheduled

quantity, then the Physical quantity received will be the quantity certified by the

Purchaser.

b. If the quantity received is more the PO quantity, the excess quantity shall not be paid

for, by the Purchaser. In such a case, it is left to the discretion of the purchaser to adjust

the differential quantity of excess, against future supplies.

c. In case of any supply quantity with upper and lower tolerance of over 5%, GVK EMRI will

have the right to accept or reject the material immediately.

34. TAXES, DUTIES AND LEVIES

a. Tenderers must clearly mention their GST Registration numbers in their offers and

invoices.

b. GST Rate, etc. shall be clearly mentioned in the offer indicating the applicable rates.

c. In case if there is a decrease in the Statutory Taxes / Duties / Levies, the same has to be

passed to the Purchaser.

35. The bills / invoices are required to be submitted specifying the following details in appropriate places of the invoices

a) No. and date of bills or invoice.

b) No. and date of drug licence.

c) No. and date of order.

d) Name of manufacture & Model / Make / Brand.

e) Quantity.

f) Total cost; and

g) Other details like batch #, Mfg & Exp date, packing, unit etc.

h) No. & date of challan (If supply made by challan)


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i)GST Code

j) GST Nos. of Buyer & Seller

k)GST Breakup

36. INDEMNITY

a. The Supplier shall at all times indemnify the Purchaser against all claims which may be made

in respect of the items, for infringement of any right protected by Patent, Registration of

design or Trade Mark and shall take all risk of accidents or damage which may occur or

failure of the supply from whatever cause arising. The Supplier shall be entirely responsible

for the sufficiency of all the means used by them for the fulfillment of the contract.

b. Supplier agrees to indemnify, defend and hold GVK EMRI and its officers, directors,

employees, agents, its parent, partially or wholly owned subsidiaries, franchisees, successors

and assigns harmless from and against any and all liability, losses, damages, claims, liens,

expenses or causes of action including, but not limited to reasonable legal fees and

expenses that may be incurred by GVK EMRI, arising directly or indirectly out of, or in

connection with, Supplier’s violation or breach of any of the terms of this Agreement or any

act or omission to act by Supplier in violation of this Agreement. GVK EMRI shall provide

Supplier with prompt written notice of any claim for which indemnification is sought and

shall have the right to participate in the defense of any such claim.

c. GVK EMRI agrees to indemnify, defend and hold Supplier and its officers, directors,

employees, agents, its parent, partially or wholly owned subsidiaries, franchisees, successors

and assigns harmless from and against any and all liability, losses, damages, claims, liens,

expenses or causes of action including, but not limited to reasonable legal fees and

expenses that may be incurred by Supplier, arising directly or indirectly out of, or in

connection with, GVK EMRI’s violation or breach of any of the terms of this Agreement or

any act or omission to act by GVK EMRI in violation of this Agreement. Supplier shall

provide GVK EMRI with prompt written notice of any claim for which indemnification is

sought and shall have the right to participate in the defense of any such claim.

37. QUALITY ASSURANCE:

a. Supplier represents and warrants that it shall fully comply with all written quality

assurance requirements or instructions of GVK EMRI, and as they may be amended from

time to time in the sole discretion of GVK EMRI. Supplier further represents and

warrants that the Product shall be produced, manufactured, stored and shipped by

Supplier in strict compliance with all applicable central, state and local laws.

b. Supplier shall maintain the highest standard of quality in the Product production

process. Supplier shall follow and abide by all directions, requests, suggestions or

instructions of GVK EMRI regarding the quality standards required by GVK EMRI in

connection with the manner of production, manufacture, Packaging, storage and

delivery of the Product.


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c. Supplier agrees to permit GVK EMRI or its agent to inspect the facilities where the

Product is being produced and packaged at all times, without prior notice, and in GVK

EMRI’s sole discretion.

38. Warranties and Obligations:

a. Supplier irrevocably offers warranty of the product against any manufacturing defects

and contamination of material.

b. Supplier represents and warrants that the methods and processes used to produce the

Product does not, to the best of its knowledge and belief, infringe any valid right of any

third party.

c. Supplier represents and warrants that it will use its best efforts to produce and

distribute the Product in accordance with the terms and conditions of this Agreement.

d. Supplier shall be solely responsible for the production and distribution of the Product

and will bear all related costs associated therewith, except as otherwise provided in this

Agreement.

e. The supplier must replace, free of charge, any items which owing to defect in design,

and material or workmanship fail or show signs of failure in the stipulated warranty

period.

f. Replacing the defective items should be done immediately within 5 working days,

irrespective of root cause; subsequently, root causing to be done and warranty rules to

be implicated.

39. Compliance of the Laws of the land

a. Supplier shall comply with all state and local laws and regulations regarding the Product

manufacture and production, shall obtain all necessary licensing for the operation of its

business and the production and manufacture of the Product, and shall further comply

with all quality control standards promulgated by GVK EMRI from time to time.

40. Documentation requirements:

Supplier has to send the following documents along with the shipment.

a. Invoice in original along with one additional copy, both duly signed and stamped by

Supplier.

b. Original Packing list.

c. A copy of Purchase order raised by GVK EMRI

41. Product Withdrawal

a. If it is deemed necessary at any time by either GVK EMRI or Supplier or any local, state,

or central governmental agency or other authority to recall or withdraw the Product

produced by Supplier and being supplied to GVK EMRI, either as a result of failure of the

Product or Supplier to strictly comply with GVK EMRI’s quality standards or any

governmental health rule or regulation, or shall fail to comply with any other

governmental authority or agency having jurisdiction, supplier shall bear all costs and


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expenses incurred by it and/or in complying with the recall or withdrawal procedures,

unless (and only then to the extent) such recall or withdrawal is solely the result of the

negligence or misuse by GVK EMRI.

b. If Supplier fails or refuses to promptly comply with the recall or withdrawal of the

product upon request by the GVK EMRI or any federal, state or local authority, GVK

EMRI shall take such action as it deems necessary to recall or withdraw the product

from field (Ambulances in the field) and Supplier shall immediately reimburse for the

costs and expenses incurred.

42. Product Allocation and Stocking

a. In the event there is an emergency shortage of the product, as announced by Supplier

or its designated representative, Supplier shall stand ready to stock adequate quantities

of the Product and its spares so that scheduled supplies to GVK EMRI should not suffer

for the full contract period. In an event of Supplier failing to supply the material and

spares in ordered quantities and as per time schedules, GVK EMRI reserves the right to

procure the product of same or superior quality at same or higher price from an

alternate supply source and any difference in cost of procurement shall be debited to

Supplier.

43. Trademarks

a. Supplier shall not, without prior written consent of GVK EMRI use the trademarks or

service marks or sales marks of GVK EMRI in any manner whatsoever, unless, and then

only to the extent, such use is authorized by GVK EMRI in writing and then only in

accordance with GVK EMRI’s directions or specifications.

44. Intellectual Property, Proprietary Knowledge and Confidential Information (Excluding the

information in the Public Domain)

a. Supplier acknowledges that in connection with this Agreement, GVK EMRI may disclose

to Supplier, or Supplier may otherwise obtain or develop knowledge of certain

confidential and proprietary information of GVK EMRI, including, but not limited to,

trade secrets, intellectual property, future business plans and services, financial, sales,

Supplier, customer, employee, investor, or other business information related to the

business and activities of GVK EMRI.

b. All such information is hereby designated by GVK EMRI to be Confidential and

Proprietary Information. Supplier acknowledges and agrees that Confidential and

Proprietary Information shall not be disclosed by Supplier or any of Supplier’s

employees, representatives, agents or contractor’s without the express written

permission of GVK EMRI. Notwithstanding the foregoing, Supplier, during the term of

this Agreement, and in order to carry out its obligations under this Agreement may

disclose Confidential and Proprietary Information to its EMPLOYEES solely for the

purpose of performing its obligations under this Agreement, and only on a “need to

know” basis. Supplier agrees that all of its employees receiving any Confidential and


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Proprietary Information shall enter into a separate written confidentiality agreement

with Supplier that ensures the employee will comply with the confidentiality provisions

of this Agreement. A copy of each such confidentiality agreement shall be provided to

GVK EMRI.

c. All Confidential and Proprietary Information shall remain confidential until GVK EMRI

designates it as non-confidential or until the information becomes public through no

fault of the Supplier.

d. Supplier shall not be liable for the disclosure of Confidential and Proprietary Information

if made in response to a valid order of a court or authorized agency of government;

provided that fifteen (15) days notice first be given to the GVK EMRI so a protective

order, if appropriate, may be sought by GVK EMRI.

e. Supplier agrees that in the event Supplier or any of its employees, contractors,

representatives, or agents breach the provisions of this Article, such breach or

threatened breach would cause irreparable harm to GVK EMRI, and in such instance,

GVK EMRI shall be entitled to injunctive and other equitable relief to prevent such

breach or to remedy any actual breach.

45. Termination

a. GVK EMRI’s Right to Terminate for Cause.

i. GVK EMRI shall have the right to immediately terminate this Agreement by

giving a written notice to Supplier in the event that Supplier does any of the

following:

Fails to produce and supply the Product as per target delivery date.

Files a petition in bankruptcy or is adjudicated bankrupt or insolvent, or

makes an assignment for the benefit of creditors or an arrangement

pursuant to any bankruptcy law, or Supplier discontinues its business or

a receiver is appointed for Supplier or for Supplier’s business and such

receiver is not discharged within thirty (30) days

Fails to obtain or maintain product liability insurance in the amount and

type provided for herein

Breaches any provision of this Agreement, and fails to cure such breach

within seven (7) days after it receives a written notice of breach from

GVK EMRI.

ii. GVK EMRI’S Right to Terminate without Cause.

GVK EMRI shall have the right to terminate this Agreement upon sixty

(60) days written notice to Supplier.

b. Supplier’s Right to Terminate.


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Supplier shall have the right to terminate this Agreement at any time

after the first 6 months of the Term on Sixty (60) days prior written

notice to GVK EMRI.

46. Infringements

a. Supplier agrees to fully cooperate with GVK EMRI in the prosecution of any such suit

against a third party and shall execute all papers, testify on all matters, and otherwise

cooperate in every way necessary and desirable for the prosecution of any such lawsuit.

The GVK EMRI shall reimburse the SUPPLIER for any reasonable expenses incurred as a

result of such cooperation.

47. Governing Law; Dispute Resolution

a. This Agreement shall be governed by, and construed in accordance with, the laws of the

India; without regard to conflict of law principles, and under jurisdiction of respective

State high courts and language shall be English.

48. Notice

a. Any notice required to be given pursuant to this Agreement shall be in writing and

delivered personally or by a nationally recognized overnight courier service, or mailed by

certified or registered mail, return receipt requested, to the other party at its address as

set forth at the top of this Agreement.

b. All such notices shall be effective upon delivery or upon refusal to accept delivery.

c. Either party may change the address to which notice is to be sent by written notice to the

other in accordance with the provisions of this paragraph.

49. Miscellaneous

a. The parties to this Agreement are independent contractors. Nothing contained herein

shall constitute this arrangement to be employment, a joint venture, a partnership, a

franchise or an agency between the parties. Neither party has the authority to bind the

other or to incur any obligation on its behalf.

b. No waiver by either party of any default shall be deemed as a waiver of prior or

subsequent default of the same or other provisions of this Agreement.

c. If any term, clause or provision hereof is held invalid or unenforceable by a court of

competent jurisdiction, such invalidity or unenforceability shall not affect the validity or

operation of any other term, clause or provision, and such invalid or unenforceable term,

clause or provision shall be deemed to be severed from the Agreement.

d. This Agreement constitutes the entire understanding of the parties, and revokes and

supersedes all prior agreements between the parties, and is intended as a final

expression of their agreement. It shall not be modified or amended except in writing

signed by the parties hereto and specifically referring to this Agreement.

e. Bidders or employees of bidder cannot claim or construed as employees of GVK EMRI.


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50. Force Majeure

a. If either the Supplier or GVK EMRI be prevented from discharging its or their obligation

under this Agreement by reason of arrests or restraints by Government or people, war,

blockade, revolution, insurrection, mobilization, strikes, civil commotions, Acts of God,

Plague or other epidemics, destruction of the product by fire or flood or other natural

calamity interfering with the production, loading or discharge, the time for delivery shall

be extended by the time or times not exceeding two months, during which production,

loading or discharge is prevented by any such causes as hereinabove mentioned. The

party invoking protection under this clause shall within 2 (two) days of the occurrence of

force majeure causes put the other party on notice supported by self certificate and

documentary evidence of such incident and shall likewise intimate the cessation of such

causes. The delivery shall be resumed by the Party/Parties within 15 (fifteen) days from

the cessation of the force majeure causes.

b. Should there be any interruptions in the delivery of the product due to force majeure

circumstances hereinabove, it is hereby mutually agreed between GVK EMRI and the

Supplier that the period of off take of the Product by GVK EMRI /period of delivery of the

Product by the Supplier may be, at the sole discretion of GVK EMRI, extended by a period

not exceeding two months, equal to the actual duration of the causes interrupting the off

take by the GVK EMRI and/or delivery of the product by the Supplier PLUS a period of

one week to enable the affected party to make suitable arrangements for normalization

of shipments.

51. Liability of GVKEMRI

a. It is expressly understood and agreed by, between the SUPPLIER and the GVK EMRI that

the GVK EMRI is entering into this Agreement solely as a PPP (Public Private Partnership)

partner of respective State Government. In particular, it is expressly understood and

agreed that, any delay in the release of vendor payments, for the supplies made under

this tender, solely depend on timely receipt of funds for the same from the respective

state governments. The SUPPLIER expressly agrees, acknowledges and understands that

the GVK EMRI is not DIRECTLY responsible for any delays in the release of funds from

respective state governments for what so ever reason it may be and shall not hold

GVKEMRI responsible for delayed payments and GVKEMRI shall not be liable for any

acts, omissions, commissions, breaches or other wrongs arising out of the contract.

Accordingly, the SUPPLIER hereby, expressly waives releases and foregoes any and all

actions or claims, including cross claims, impleader claims or counter claims against the

GVKEMRI arising out of this Agreement and not to sue GVKEMRI for any reason, as to

any manner, claim, cause of action or thing whatsoever arising of or under this

Agreement.


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52. Saving Clause

No suit, prosecution or any legal proceedings shall lie against Tender Inviting Authority or any

person for anything that is done in good faith or intended to be done in pursuance of tender.

53. Dispute Redressal Committee:

a. All disputes can be addressed by amicable settlement by committee constituted by COO

–GVK EMRI, Telangana

54. Declaration by the Tenderer

a. The Tenderer shall be required to declare whether the proprietor or any partner of the

firm or Director of their company as the case may be, has any relation with any

employee working with the Purchaser and if so, give the name of the employee and the

relationship

55. Waiver

a. Failure to operate or to enforce any condition under this Contract shall not operate as a

waiver of the condition itself or any subsequent breach thereof.

56. Payment Terms

a. Payment will be made within 45 days of delivery, inspection, acceptance and submission

of invoice.

b. The bidder should submit the bills/invoices with delivery challan and order copy with

satisfactory inspection report of the designated Technical Committee after Delivery duly

signed and accepted should be submitted at GVK EMRI Telangana, in original. Three

copies of each document should be made and one copy handed over to the authority at

delivery site.

57. FALL CLAUSE

a. The prices quoted for the material supplied under this tender by the Supplier shall in no

event exceed the lowest price at which the Supplier sells or offers to sell similar material

in similar volume of identical description to any person(s)/organization(s) including the

b. Purchaser or any other GVK EMRI office located at any other place in India. If at any time

during the said period, the supplier reduces the sale price, sells or offers to sell such

stores to any person(s)/organization(s) including the Purchaser or any Statutory

Undertaking of the Central or a State Government, as the case may be, at a price lower

than the price chargeable under this contract, he shall forthwith notify such reduction or

sale or offer to sale to the Purchaser and the price payable under the contract for the

material supplied after the date of coming into force of such reduction or sale or offer of

sale stand correspondingly reduced.


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58. I/We conveys unconditional acceptance to all the terms and conditions specified herein.

Signature of the Tenderer

Name in Block Letters

Capacity in which tender is signed

Address in full

Phone No


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Annexure-1

Schedule of Requirements

List of Medical Consumables

Sl. No. Description UOM Estimated Annual

Requirement

1 Adrenaline Tartarate 1ml Injection each 3700

2 Atropine Sulphate 1ml Injection each 12500

3 Pheniramine Maleate 2ml Injection each 4500

4 Buscopan 1ml Amp each 5500

5 Distilled water 5ml each 2000

6 Furosemide 2ml Injection each 3700

7 Paracetamol 2ml Injection each 4700

8 Ranitidine Hydrochloride2ml Injection each 20000

9 Tramodol Hydrochloride 2ml Injection each 15000

10 Ondansetran 2ml Amp each 7500

11 Midazolam 1ml Amp each 2100

12 Oxytocin 5iu 1ml Injection each 3200

13 Magnesium Sulphate 2ml Injection each 1350

14 Deriphylline Inj (Theophyllin or Etofylline ) each 3400

15 Dextrose 25% 100ml IV each 4400

16 Normal Saline 250ml IV each 25600

17 Ringers Lactate 250ml IV each 30000

18 Xylocaine Gel 2% each 400

19 Oral Glucose 100grms each 2600

20 Oral rehydration solution 4.2 grms each 13300

21 Salbutamol 2.5ml Respirator Solution each 1500

22 Budesonide 2ml Respirator Solution each 2000

23 Salbutamol + Ipratropium bromide 2. each 2000

24 Anesthetic Antacid gel 200 ml each 800

25 Paracetamol 60ml Syrup each 500

26 Acetylsalicylic Acid 325mg Tablets each 650

List of Medical Consumables


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27 Isosorbide dinitrite 5mg Tablets each 300

28 Hydrocortisone 100mg Injection each 1200

29 Povidine Iodine 500 ml Solution each 900

Annexure-2

List of Medical dispoables


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Sl. Description UOM Estimated Annual

Requirement

1 Medicated Adhesive Plaster Bandaid EA 10000

2 Cotton 500 GMS Net EA 2600

3 Dressing pad 10CM*10 CM EA 19000

4 Dressing pad 20CM*10 CM EA 18700

5 Absorbant Gauze Cloth 80cm x 18mts EA 900

6 Adhesive Plaster 5cm x 10 mts EA 1000

7 Elastic Adhesive Bandage - 10cmX4/6mt EA 1100

8

Disposable latex Medical Examination gloves (100pcs. Pack) EA 7500

9 Disposable Syringes 2 CC EA 39000

10 Disposable Syringes 5 CC EA 6000

11 Disposable Syringes 10CC EA 550

12

Glucostrips-25 strips /box with lancets(350 glucometers to be supplied at free of cost) EA 750

13 Oropharyngeal Air Way 0 EA 350





18 IV DRIP SET (Macro) EA 26900

19 IV -Cannula 16G EA 350

20 IV -Cannula 18G EA 2600

21 Intracath Cannula 20 EA 20000



24 Click Clamp EA 5900

25 Mackintosh Rubber Sheet 2mt*90CM EA 1400

26 Nasopharyngeal Airway 6.5mm EA 210

27 Nasopharyngeal Airway 7mm EA 200


29 Nasopharyngeal Airway 8mm EA 390


31 Oxygen mask adult EA 2600


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32 Oxygen Mask Child EA 1500

33 Nasal cannula (Adult) EA 650

34 Nasal cannula (Child) EA 780

35 Pediatric I.V. Set EA 650

36 NRBM (Adult ) Non-Rebreathable Mask EA 350

37 Non rebreather mask(nrbm )- Pediatric EA 250

38 Surgical Blade EA 4770

39 Disposable Delivery Kit EA 1750

40 Mucus Sucker EA 1050

41 Suction catheters-size 12 EA 275

42 Suction catheters-size 16 EA 300

43 Nebulizer Mask Adult EA 1000

44 Nebulizer Mask Child EA 900

45

Disposable Face mask -3 ply (Box of 100pcs.) EA 3100

46 Absorbent Gauze Rolls 4" (10cm X 3m) 10pcs. pack 3110

47 Absorbent Gauze Rolls 6" (15 cm X 3m) 10pcs. pack 2600

48 Surgical spirit 400ml Solution EA 2650

49 Cotton Crepe Badage 5 cms X 4 mts EA 1500

50 Cotton-500 gms (Net weight ) PT 2100

Annexure-3

List of Non Medical Items (Cleaning and other items)

Sl. No Description UOM Estimated Annual

Requirement

1

Cleaning Cloth (Doping) – moping 42 cm x 42cm (Good quality) EA 15000


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2

Cleaning Cloth (Yellow) 47cm x 47cm (Good Quality) EA 14000

3 Glass Cleaner 500ml EA 2500

4 Room Freshener 500 ml EA 2100

5

Air Freshening Cake 50 Gms. (like Odonil)Packet EA 2500

6 Sponge 6" x 3.5 " x 1.8" EA 5200

7

Mosquito Repellent Liquid 90 nights ( Suitable for allout machine) EA 2500

8

Teflon Tape 3/4" (9 yards (L) X18 MM (W)

EA 1900

9 Cleaning Powder 1 Kg EA 3427

10

Motion sickness bags 22CM(l) X11CM ( w)X 7 CM (W) EA 9250

11 Handwash-250ml EA 6000

12 Door Mat ( 18" x 12") EA 5300

13 Bio medical waste disposal covers ( Red) KGS 1500

14 Bio medical waste disposal covers (Yellow) KGS 1500

15 Surface Disinfectant cleaner 500ML (floor) EA 1600

16 Disinfectant Hand rub 250 ml EA 1800

17 Green Bed Sheet 193 CM ( L) X 143 ( W) EA 50

18 Formalin Tablets (pack of 100 Tab. )100Mg Bottle 300

Computer Peripherals


Requirement

1 2GB RAM DDR2 (Transcend/ Hynox) EA 5

2 Keyboard USB ( Dell/ Logitech) EA 7

3

Laptop Battery required for DELL 530 vastro EA 3

4 1 TB External Hard disk (Segate) EA 3

5 Pen drive 32 GB EA 2

6 USB Mouse(Logitech/dell) EA 20


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7

Laptop adaptor required for Dell 530Vastro EA 6

8 DVD's with cover (Frontech/ sony) EA 100

Oxygen Medical Equipment

Sl. Description UOM Estimated Annual Requirement

1 Flow Meter EA 170

2 Humidifier EA 160

3

1.4 mtr-Oxygen pipe (1/4" 280 Bar High pressure pipe with 3/8 male & female Adaptor ) EA 25

4

1.25 mtr-Oxygen pipe (1/4" 280 Bar High pressure pipe with 3/8male & female Adaptor) EA 30

5

1.6 mtr –oxygen pipe (1/4” 280 Bar High pressure Pipe with 3/8 Male & Female Adaptor ) EA 35

6 Bull Nose Adaptor EA 14

7 Oxygen Regulator double Stage EA 200

Annexure Description UoM Estimated Annual

Requirement

Packing Materials

1

HDPE Woven PP Bags 26”X36” with High density with GVK EMRI Logo and address Printing each 5500

2 Cello Tapes 130 Mtrs X2” each 600

3 Nylon Cable Tags 200 M M X 3.6 M M (pack of 100 ) each 75

Annexure -4

List of Fleet Spares


Requirement

1 8" Coach Fan 12 V / 24 V DC Each 40

2 Accelerator cable -(Force vehicle ) Each 10

3 Air Filter (Force) Each 165

4 Air Filter (Tata Winger) Each 30

5 Alternators (Force traveller) Each 4

6 Amplifier 12 V Each 16


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7

Anabond tubes red 100 Grms( Force Veh/Tata ) Each 15

8 Assly Left Door Front (Force) Each 1

9

Assly Locking Mechanism Rear Wall (Force) Each 4

10 Assly Right Door Front (Force) Each 2

11 Blinkers-LED (Force) Each 140

12 Brake boosters (Force traveler) Each 40

13 Brake Pad Set ANL (Set of 4 Pcs) Each 135

14 Brake pads ( Bollero Vehicle) Each 5

15 Brake pads -set of Four (TATA winger Each 50

16

Brake pipes 1 set( Metal and Rubber) Force Each 7

17 BRAKE Wheel cylinder kit Major (Force) Each 24

18 BRAKE Wheel cylinder kit Minor(Force Each 6

19 Caliper kit-(Force vehicle) Each 65

20

Carbon Brushes for 8”Coach Fan (Force/Tata) Each 100

21 CJ bearing ASSY-(Force vehicle) Each 29

22

Clutch & Pressure plate New model set ( Force) Each 7

23 Clutch MC Kit Minor-(Force vehicle) Each 35

24

Clutch & Pressure plate New model set ( Tata/Bolero ) Each 20

25 Clutch sleeve cylinder Kit Minor-(Force) Each 38

26 Combination Switch (Force) Each 9

27 Cross Member For Radiator (Force) Each 2

28 Door Lock Front Left ( Force) Each 23

29 Door Lock Front Left ( winger) Each 20

30 Door Lock Front Right (Winger) each 15

31 Door Lock Front Right (Force) Each 15

32

Door Lock Handle,STRG.Lock Com.Key Set ( Force) Each 3

33 Drag link-(Force vehicle) Each 30

34

Engine mounting pads & bolts-(winger vehicle ) Each 10

35 Engine Oil Filter (Bolero) Each 40

36 Engine Oil Filter (Tata Winger) Each 225

37 Fan belt (No. 995)-(Force vehicle) Each 125


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38 Front Bumper (Force) Each 4

39 Front Bumper (Winger) Each 4

40 Front Door Beading LH (Force) Each 5

41 Front Door Beading LH (Winger) Each 5

42 Front Door Beading RH (Force) Each 4

43 Front Door Beading RH (Winger) Each 4

44 Front Door Pad LH (Force) Each 1

45 Front Door Pad LH (Winger) Each 1

46 Front Door Pad RH(Force) Each 1

47 Front Door Pad RH (Winger) Each 1

48 Front Shock Absorbers Each 7

49 Front Wheel Arch RH ( Force ) Each 3

50 Front Wheel Arch LH ( Force ) Each 3

51 Fuel Filter ( Force and Bolero) Each 802

52 Fuel Filter ( Winger 2800wb / Force ) Each 480

53

Gear box mounting bed KIT-(Force vehicle ) Each 14

54 Gear lever bush kit-(Force vehicle) Each 2

55 Gear Oil 80W 90(HP Gear oil P 80W 9) Each 21

56 Glass Panel for QTR Window Glass Each 2

57 Grease nipple-(Force vehicle) Each 54

58 Grill Each 1

59 Guide Assay LH (Excel) Each 1

60 Guide Assly RH (Excel) Each 19

61 Guide Window Run (Excel) LH Each 27

62 Guide Window Run (Excel) RH Each 21

63 Head Light Assy – RH (Force) Each 10

64 Head Light Assy –LH (Force) Each 10

65 Indicator Covering LH (Force) Each 10

66 Indicator Covering RH (Force) Each 10

67 King pin bush kit(Force vehicle) Each 10

68 Leaf centre bolts & nuts(Force vehicle Each 25

69 Leaf Spring Bushes(Force vehicle) Each 25

70 Lock Right Door (Rear) force Each 10

71 Main Harness (Force) Each 32

72 Odometer cable (Force Vehicle ) Each 15

73 Oil Filter (Force) Each 350


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74 Oil Filter(Winger) Each 231

75 Panelling LH (Force) Each 5

76 Panelling LH (Winger) Each 5

77 Panelling RH (Winger) Each 1

78 Panelling RH (Force) Each 1

79 Radiator Grill Shell Assly Each 5

80 Radiator hose kit with clamps(Force v Each 7

81 Radiator mounting pads(Force vehicle) Each 11

82 Rear brake liner sets with revits(Force) Each 33

83 Rear Bumper LH Each 5

84 Rear Bumper RH Each 5

85 REAR DOOR HINGE 270 DEGREE LH Each 10

86 REAR DOOR HINGE 270 DEGREE RH Each 10

87 Rear Door LT Covering Each 12

88 Rear Door RT Covering Each 21

89 Rear End Piece (Force) Each 5

90 Rear Shock absorbers (Winger) Each 3

91 Rear Shock absorbers ( force) Each 3

92 Release Bearing (Force) Each 21

93 Release Bearing (Winger) Each 21

94 Revolving Motor With Pulley Each 3

95 Self Starter Tata winger Each 1

96

Shock absorber bushes with bolts 1 set (Force) Each 2

97 Side Mirror Assembly LH (Force) Each 6

98 Side Mirror Assembly LH (Winger) Each 6

99 Side Mirror Assembly RH (Force) Each 13

100 Side Mirror Assembly RH (Winger) Each 13

101 Siren Unit (60 W Each) Each 33

102 Tail Light Assembly LH(Latest) Winger Each 4

103 Tail Light Assembly RH(Latest) Winger Each 4

104 Tie rod assembly(Force vehicle) Each 34

105 Timing Chain (Force) Each 5

106

Timing chain kit without timing chain (Force) Each 10

107 TMC Assembly New Model - Force Each 7

108 TMC kit Major (Force vehicle) Each 31


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109 TMC kit Minor(Force vehicle) Each 37

110

Turbo hose kit, with clamps(Force vehicle ) Each 6

111 U-clamps(Force vehicle) Each 4

112

UJ cross with bit kit for propellor shaft (Force) Each 30

113 Vinyl flooring mat 1.6 MM Each 126.86

114 Window Lifter Rail RH – (Force) Each 17

115 Window Lifter Rail LH- (Force) Each 14

116 Work Lamp Each 78

117 EPDM Belt (Timing Belt) – (winger) Each 10

Fleet Batteries (to be quoted under buyback of old battery)


Requirement

Battery 12V 65AH EA 41

Battery 12V 80AH EA 100

Annexure-5

Format for quoting prices

S.No

Item Description

Make UOM Basic Price GST %

Total Price

inclusive GST (Rs)

Brand Name

1

2

3

4

5

6

Signature of the Tenderer with Designation &

Office Seal


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Date:

Annexure-6

Declaration Certificate Date:

To

Head – Supply Chain Management

GVKEMRI, Secunderabad

Telangnana

Subject: Tender No: GVKEMRI/ TS /02/SCM/2017-18 dated: 15.02.2018

Dear Sir,

We here by certify and declare that we have read and understood all the terms and conditions of the

subject tender and all the terms and conditions are acceptable to us.

We further confirm that we accept to supply all the items quoted by us as per technical specifications of

GVKEMRI and there are not deviations from the specifications asked for by GVKEMRI.

Thanking you,

Yours Sincerely,


29 | P a g e

(Authorized Signatory)

Name and Designation with company seal

Annexure -7

Earnest Money Deposit (EMD) Bank Guarantee

Bank (Insert: Bank’s Name and Address of Issuing Branch or Office)

Beneficiary: GVKEMRI, Devar Yamzal, Medchal Road Secundrabad – 500 078 (Insert: name and Address of Purchaser)

Date:

GUARANTEEE No: ……………………………..

We have been informed that M/s. Vendors name and address) is participating tender With you,

for the supply of medical consuambles, medical disposables, etc.,(insert: description of goods).

Furthermore, we understand that, according to the conditions of the tender, EMD may be

submitted in the form of un conditional Bank Guarantee.

At the request of the Supplier, we (insert: name of bank) hereby irrevocably undertake to pay you

a sum or sums not exceeding in total an amount of (insert: amount in figures) (………..) ( insert:

amount in words) upon receipt by us of your first demand in writing accompanied by a written


30 | P a g e

statement stating that the supplier is in breach of its obligation(s) under the Contract, without

your needing to prove or to show grounds for your demand or the sum specified therein.

This guarantee shall expire no later than the ………. Day of ………., 2…….. , **and any demand for

payment under it must be received by us at this office on or before that date.

** The guarantor agrees to extension of this guarantee for a further period in response to the

purchaser’s written request for such extension, such request to be presented to the Guarantor

before the expiry of the guarantee.

This guarantee shall expire no later than the … Day of Month and year, (validity 6 months)

Annexure – 8

Specifications for Medical Consumables and disposables

I.V.Fluids ( Dextrose 25%, 100ml N.S 250/500ml, R.L 250/500ml)

should have GMP certificate

should have W.H.O standards

should have FFS technology

Dressing pad 10cm x 10cm and 10cm x 20cm

a. 8 ply 100% pure gauze pads

b. sterile in package ready to use

c. Non - adherant

Elastic Adhesive Bandage 10cm a. good quality 100 % cotton cloth

b. Zinc based adhesive which is porous allowing skin to

breath

c. A line in the center

d. 75mm x 2.75mtrs.

DISPOSABLES LATES MEDICAL EXAMINATION GLOVES :

Latex Fee; Powder less ; Ambidextrous

Conventional or Blue-Colored

Size : 6.5 - 7 - 7.5


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Elastic & Slip resistant

DISPOSABLE SYRINGES - 2 CC:

High clarity plunger and barrel

Barrel & Plunger shall be made of non-toxic, medical grade polypropylene

Gasket shall be inert & compatible with any medication

In Ribbon-packed form of packing

Luer Mount type

2 ml Capacity, desirable to scale up to 0.5ml additional.

Transparent Hub to clearly visualize the refluent blood without withdrawing

Graduation of scale, shall be prominent

Gasket shall provide minimum friction during movement; Shall prevent leakage

and back flow Sharp Triple facetted beveled tip needle

DISPOSABLE SYRINGES 5CC:


Barrel & Plunger shall be made of non-toxic , medical grade polypropylene



Lure Mount type

5 ml Capacity, desired to have scale up to 0.5 ml additional.



Gasket shall provide minimum friction during movement; Shall prevent leakage

&back flow Sharp Triple facetted beveled tip needle

DISPOSABLE SYRINGES 10CC:


Barrel & Plunger shall be made of non-toxic , medical grade polypropylene



Lure Mount type

10 ml Capacity, desired to have scale up to 0.5ml additional.



Gasket shall provide minimum friction during movement; shall prevent

leakage back flow

Sharp Triple facetted beveled tip needle


32 | P a g e

Gluco Meter:

General Features:

1. Must be handy and should easily fit into the palm of the hand

2. Must come with a pouch/case, so as to protect it while not being used in an ambulance

3. Must have a bright display with memory of at least last ten results

4. Must have battery life to support at least five hundred tests

5. Must work efficiently in temperature ranges from 10-50 degree Celsius

6. Disposable Lancet must be provided with each glucose strip.

Technical Features of the Glucose Meter:

1. Measurement Units: mg/dl

2. Test range: Minimum not more than 20; Maximum not less than 500 mg/dl

3. Test Time: Not more than ten seconds

4. Sample Size: 0.3 - 10 micro litre ( uL )

5. Test Sample: Fresh capillary blood. Not droplet but capillary action

6. Assay Method: Electro-chemical

7. Reagent System: Glucose Dehydrogenase desirable.

8. Calibration: Using plasma equivalent

9. Coding should not be there.

a. There should not be any code that needs to be entered before using a particular

batch of strips. All batches should work and give correct reading without code

entry.

10. Detachable batteries

Technical Specifications of Glucose Strip

1. Assay Method: Electro-chemical

2. Enzyme: Glucose Dehydrogenase desirable.

3. Sample: Fresh Capillary Blood

4. Operating temperature : 10-45 degree Celsius

5. Validity: At least 180 days from the vial being opened

6. Dispensing: Individually packed strips

Other Information:

1. Quote for supply of strips based on annual consumption. Qty 350 Glucometers should be

supplied free of cost.

2. Condition that they may be returned at the end of contract may or may not be included.

3. Price of the glucometer should be quoted at the time of bid

OROPHARYNGEAL AIR WAY (Sizes 0 to 4 ):


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Should be of soft, rounded atraumatic angles, anatomic design

Disposable

Manufactured of non-toxic & non-irritant material ; shall be Progen Free

Shall be sterile ready for use

Transparent

Shall have an Allowing entrance for the access of the suction catheter

I.V DRIP SETS:

Nonvented ABS pipe with cover

10-20 Drops / ml

Kink proof tubing

Latex tube for extra medication

I.V. CANNULA ( Sizes 16 to 24)

Once withdrawn from the cannula the needle tip is to be fully encapsulated inside the protection mechanism that avoids Needle Stick Injury. Conventional Disposable Liquid tight blood stopper with Injection Port; Integrated Port allowing injections without an extra needle or risk of needle stick injuries Sharp Back cut bevel for minimal puncture trauma

The design should ensure captured residual blood safety within the

device and minimizing unanticipated blood spillage.

Manufactured of non-toxic & non-irritant FEP or Polyurethane material

shall be Pyrogen Free, Latex Free and PVC Free Shall be sterile ready for use;

Transparent

Adequate protection of the contents during normal handling, transit and storage

NASOPHARYNGEAL AIRWAY (sizes from 6.5 to 8.5) :

Should be of soft, rounded atraumatic angles, anatomic design

Disposable

Manufactured of non-toxic & non-irritant material ; shall be Pyrogen Free

Shall be sterile ready for use

Transparent

Shall have an Allowing entrance for the access of the suction catheter

OXYGEN MASK CHILD:

Manufactured of non-toxic and non irritant material.

Shall have elastic strap to hold mask in place

Swivel Connector for convenient attachment


34 | P a g e

No Kinking is allowable in the tube; Shall be highly flexible to ensure

continuous Flow of oxygen Anatomically contoured for comfort

OXYGEN MASK ADULT:

Manufactured of non-toxic & non-irritant material ;


Swivel Connector for convenient attachment

No Kinking is allowable in the tube; Shall be highly flexible to ensure continuous flow of oxygen.

Anatomically contoured for comfort

NASAL CANNULA ADULT:

Soft, Light weight Non-toxic PVC

Set of 2 prongs

Tube Length : 200 Cm

Latex Free

Kink Resistant PVC Tubing

NASAL CANNULA CHILD:

Soft, Light weight Non-toxic PVC

Set of 2 prongs

Tube Length : 200 Cm

Latex Free

Kink Resistant PVC Tubing

PEDIATRIC I.V SET: (MICRO SET)

Non vented ABS pipe with cover

60 Drops / ml

Kink proof tubing

Latex tube for extra medication

NON REBREATHER MASK‐ ADULT:

Low Resistance Check valve to prevent the re-breathing through the mask

Shall Allow exhaled gases to escape

Latex Free , Odorless, Transparent Vinyl

Adjustable elastic band

With 1.5 Lt Reservoir bag


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Tubing : 7 ft length

Non kinking connecting tube.

NON REBREATHER MASK‐ CHILD:

Low Resistance Check valve to prevent the re-breathing through the mask

Shall Allow exhaled gases to escape

Latex Free , Odorless, Transparent Vinyl

Adjustable elastic band

With 0.75 Lt Reservoir bag

Tubing : 7 ft length

Non kinking connecting tube.

DISPOSABLE DELIVERY KIT:

Gowns -2 qnty free sizes

Shoe covers – 2 pairs

Cap & Mask – 2 pairs

Sterile Gloves – 6.5,7.0 each 2 pairs

Couch Sheet – 1 Nos

Perinaral sheet -1 nos

Mops – 2 nos

Umbical cord clamps – 2 nos

Baby receiving sheet – 1nos

Small wipers – 1 nos

Big wipers – 1 nos

Feeding tube -1 nos

De le mucus aspirator

Disposable stainless steel scissor for cutting umbilical cord.

Mucus Sucker a. Made of rubber

b. 60 ml. volume

c. Non toxic and durable

SUCTION CATHETER ( Sizes 12 & 16) :

Whistle tip and Thumb Control

Embossed Finely, to enable smooth insertion

Distal opening and Side eyes to be smoothly contoured and free of shock edges


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Length : 53 Cms

Larger bore sizes one between: 6 to 10F, one between: 12 to 16F

Non collapsible.

NEBULIZER MASK WITH CHAMBER (ADULT) :

Shall be able to be used with any standard Nebulizer


Made of Soft Clear Material which is Non-toxic, Non-irritant material; Shall be Latex-Free


Shall consists of Mask (with pull through straps)

Leak/spillage proof Nebulization chamber

It should withstand gas flow of 8 ltr/min

Particles sizes should below 5 microns

NEBULIZER MASK WITH CHAMBER (CHILD) :

Shall be able to be used with any standard Nebulizer


Made of Soft Clear Material which is Non-toxic, Non-irritant material; Shall be Latex-Free


Shall consists of Mask (with pull through straps)

Leak/spillage proof Nebulization chamber

It should withstand gas flow of 8 ltr/min

Particles sizes should below 5 microns

DISPOSABLE FACE MASK: Fluid Resistant

Ply

Lint free

Pleated glass free, high efficiency bacterial filter Comfortable ear loops & flexible bridge to fit over nose

Hypo allergic

17.5 Cm x 9.5 Cm

Biomedical Wastage bags (Yellow & Red) Should have 40 microns.


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Size: Length 24” x width 17” Manufacturer/Vendor has to follow Pollution control board rules and regulations

in manufacturing bio-degradable polythin bags. GVK EMRI Logo to be printed.

Surface Disinfectant Solution:

Should be non irritating to skin.

Should not leave behind irritating/allergic/toxic residual products

Should have contact time < 20 minutes.

Should be ready to use

. Should not leave behind a pungent odour.

Should not have corrosive property on metals.

Should be stable at room temperature.

DISINFECTANT HANDRUB 250 ML :

It should be bactericidal, viricidal, fungicidal, and sporicidal.

It should be very safe.

It should be user friendly disinfectant.

It should clean and disinfect in one step

It should not contain aldehydes, phenol or quaternary compounds.

It should not evolve chlorine when prepared

It should not generate toxic vapours.

It should also be in the form of spray.

It should be certified by some of the leading government hospital and other

private sectors which are using the disinfectant from last 3 years. It should be certified by minimum 3 microbiologists.

It should disinfect in short time (less than 10 mts) with low concentration.

It should have good potency at very extreme of temperature.

It should not provide any risk or pungent smell to the staff and the patient who are in the ambulance.

There should be some reports submitted where swab tests have been performed and latter the disinfectant used was very beneficial

Specifications for Non- Medical Items


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Flow Meter - Back Pressure Compensated 1. Rotary pin valve control to permit adjustment of the flow

rate to any desired level

between 0 - 15 ltrs /min. Jacketed type shatter proof tubes

on units

2. Body made of brass

3. Outlet at bottom of the unit to have a removable nipple (metal)

4. Transparent flow tube made of poly carbonate for durability & un-breakability

5. Flow Tube - Calibrated to indicate flow from 0 to 15 ltr/min

6. Bobbin to be made of stainless steel to avoid rusting and unaffected by oxygen

7. Back pressure compensated

8. Should match the humidifier supplied.

Humidifier with Metal / ABS Caps

1. Unbreakable jar with metal screw on cap made of ABS fitted on top

with inlet and side outlet

tubes made of metal.

2. The inlet tube ends in to a diffuser for oxygen to bubble through

water before reaching the

outlet. Humidifier - screw on type -

3. Should match the flow meter supplied.

1/4" 280 Bar High Pressure oxygen Pipe. Length 1.25mts Spray hose Pipe

Working pressure 280 bar S.S. nipple and cap fitting

Quarter BSP swivul nut, 22D brass hex

Bull Nose adopter 35mm dia brass Hex 50mm length

7/8 fixed female Quarter BSP fixed male Quarter BSP fixed male threading with bull nose nipple

7/8 Swivul male

Oxygen Regulator double Stage 1. 2 stages / 2 step variable pressure reducer outlet pressure of approx.4.2 Kg / Sq.cm (60 lbs /

sq.in) safety valve.

2. Automatically maintain a constant flow rate irrespective of changing volume of cylinder contents.


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3. Should the oxygen line distal to the regulator blocked, the regulator automatically has to prevent

the buildup of an excessive pressure in the apparatus and tubing between

the outlet of the regulator and the obstruction.

4. Pressure gauge to indicate the contents

5. Bull Nose Hex nut & nipple made of Brass Rod instead of casting and

a filter placed in bull nose

nipple.

6. The body of the regulator made of brass forging.

7. Stainless Steel opposing spring (not mild steel) to with stand opposing pressure.

8. Diaphragm specifications:

a. Made from Neoprene rubber

b. O.D - 53.00 mm

c. Thickness - 2.0 mm minimum

9. Valve Seat for O2 are of O.D. - 10 mm Thickness of 2.5 mm

10. Safety Relief Valve with large hole to prevent any accumulation of

pressure inside the cover (when

more than 8 kg the pressure should automatically get released from

safety relief valve- due to

Accidental leakage of gas from inside of the regulator.

All samples should be supplemented with relevant laboratory tests, proving the efficiency

of the disinfectant (such as microbicidal tests, stability tests etc…)

The following items and Medical consumables should be reputed brands in the market and quality will be assessed at the time of Technical evaluation by the tender committee.

S.No Description Material Group

1 Medicated Adhesive Plaster Band-Aids Disposable Medical Consumables

2 Cotton Crepe Bandage 15cms X 4 mts Disposable Medical Consumables

3 Povidine Iodine 500 ml Solution Disposable Medical Consumables

4 Click Clamp Disposable Medical Consumables

5 Mackintosh Rubber Sheet 2mts Disposable Medical Consumables

6 Surgical Blade No: 22 Disposable Medical Consumables

7 Surgical Spirit 400ml Solution Disposable Medical Consumables

8 Mucus Sucker Disposable Medical Consumables


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9 Cotton 500gms (500 net) Disposable Medical Consumables

10 Absorbent Gauze Cloth 80cm x 18mts Disposable Medical Consumables

11 Absorbent Gauze Rolls 6" (15 cm X 3 mts) Disposable Medical Consumables

12 Absorbent Gauze Rolls 4" (10cm X 3mts) Disposable Medical Consumables

13 Dressing Pads 10cm x 10cm Disposable Medical Consumables

14 Dressing Pads 20cm x 10cm Disposable Medical Consumables

15 Elastic Adhesive bandage -10cmx4/6mts Disposable Medical Consumables

16 Adhesive Plaster 7.5 cms X 10 mts Disposable Medical Consumables

Note : There is no standard specifications for balance items, those items should be reputed brands in the market and quality will be assessed at the time of Technical bid evaluation by the tender committee and interested bidders can verify the samples available at our GVK EMRI store.

ANNEXURE – 9

VENDOR INFORMATION FORM

DATE:

1 NAME OF THE VENDOR

2 ADDRESS

Office Contact Numbers

3

NAME OF THE DIRECTOR/ MANAGING PARTNER / PROPRIETOR

4 CONTACT NUMBER

5 E mail ID (in capital letters) 6 BANK DETAILS

A) NAME OF THE BANK

B) NAME OF THE BRANCH

C) BANK A/C NO

D) IFSC CODE

7 PAN No.

8 GST Registration Number


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9 TOTAL TURNOVERPER ANNUM

PLACE :

DATE: VENDOR SIGNATURE

NAME :

STAMP :

invitation of bids for procurement/rate ... yamzal, medchal road, secunderabad – 500 078...

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