invitation of bids - punjab

1

UNIVERSITY OF HOME ECONOMICS - LAHORE

OFFICE OF THE TREASURER

Invitation of Bids

1. Sealed Bids are invited from Manufactures / Authorized Distributors or General Order

Supplier Firms registered with income Tax. Sales Tax and PRA Department for

supply of following items;

Lot

No Description Estimated

Cost (Rs.)

Bid

Security

(Rs.)

Delivery Time

(Days)

1 Tender of Equipments for Textile

Design and Fashion Design 2.02 (m)/- 100,000/- 30

2. The Bid Documents are available at PPRA website and may be downloaded from

PPRA website www.https://ppra.Punjab.gov.pk at the cost of Rs1500/- Attach the

following documents along with Bidding documents.

i. Copy of Registration with Securities Exchange Commission of Pakistan or Registrar

of Firm if Applicable.

ii. Copy of Registration with income Tax, Sales Tax and PRA Department.

iii. A Certificate / Affidavit that the firm is not blacklisted by any Govt. / Autonomous

body along with the complete profile of company.

3. The Bid must be delivered to the address given below up to 7th

May,2021. The Bids

will be publically opened on the same day at 11:30am in the presence of the bidder’s

representative who chose to attend.

4. All bids must be accompanied by bid security in the form of CDR in favour of

Treasurer, University of Home Economics Lahore. Late bids or bids without CDR in

the described amount and format or incomplete bidding documents will be rejected.

5. The University of Home Economic Lahore will not be responsible for any cost or

expenses incurred by bidders in connection with the preparation or delivery of bids

Treasurer, University of Home Economics Lahore

Address: Dr. Mateen Fatima Road,, Gulberg II Lahore

http://www.https/ppra.Punjab.gov.pk

2

Sr.

No.

ITEMS DESCRIPTIONS

Minimum Required Specifications or

equivalent Item require

To be filled by bidders

Qty Unit price

(inclusive

tax)

Total

price

(inclusive

tax)

TFD-01

6-8 shaft hand looms

(70 cm) weaving width

Features:

5-inch shed

Built-in raddle and shelf

The sliding beater has the advantages of a

standing beater. It has a shuttle race, it is

adjustable in height and it stays back,

close to the shafts to get the optimal shed.

At both sides, the beater is guided with

special bearings along a stainless steel

rod.

By adjusting the position of the rods you

can adjust the height of the beater.

Made of lacquered beech

Castle section comes pre-assembled with

built-in raddle and shelf

Stainless steel reed 40-10 (10 dpi)

800 Texsolv heddles (280 mm)

Tie-up and lease sticks

Sixteen warp sticks

Friction brake for the warp beam

Bench – height 57 cm (22 3/8′′)

Second warp beam with back beam •

Sectional warp kit (2 cm or inch)

12 shaft hand looms

Weight: 40000 g

Height: 30 × 30 × 30 cm

Modern parallel counter marche loom

“Floating breast beam”

Large 4 inch shed obtained even with

5 Nos

3

TFD-02

difficult yarns like linen

All harnesses are positively activated by

the treadle

Standard 12 shafts

A cloth guard is built into the breast beam

Rear hinged treadles allow for very light

operation

10Nos

TFD-03

Warping Frame

Pegs set on regular intervals

Sturdy construction

Can be fixed on wall or used flat on table

Solid silver beech hardwood

Natural finish

Warp length (37 ft)

2Nos

TFD-04 Cones

Material: Corrugated paper, Art card

paper, art paper, white board, kraft

paper,wood free paper coated paper,

paperboard and as per customer

specifications.

Shape: pagoda paper cone and airflow

spinning paper cone

Cotton Yarn , white in colour

10Nos

Flat knitting machine

Product

Category Knitting

Machine Flat Knitting Machine

4

TFD-05

Category

Power 380v

Temperature Normal

Certification SGS/Others

Production

Capacity NA

Knitting Style Flat

Knitting

Method Single/Double

Computerized Yes

Knitting

width 44″ 52″

Gauge 3G 5G 7G 8G 9G 12G 13G 14G

Knitting

System Knitting system

Texture

adjustment Jacquard.

Selecting

needles 8 section needle

Yarn feeder 6 yarn feeders

Knitting

speed 1.2 meter/second

Driving Mode AC motor

Density

control 64 section

Needie

displacement 1/4-8 needles

Protection

syetem Automatically

Weight 360KG

Mixed weaving can be made, such as loop formation, tucking, welt floatation,

thread crossing etc

1Nos

5

TFD-06

Circular

kitting

machine

Size 30*30

Easy to use hand-operated Knitting Machine.

The machine will knit circular/tubular (for beanies and hats) or flat panel

(for blankets and scarves), just thread the machine and turn the handle to

start creating your own personal knitted items.

Set includes - 1 loom, 6 plastic clips, 1 crochet hook, 1 short needle, 1

instruction manual.

No batteries required.

5 Nos

TFD-07

Heat transfer printing machines

Dye sublimation printer

Inkjet printer (pigment ink)

Cloths printer

Semi-Automatic

Multicolour

Stainless steel

1860x1400x1900mm

Adjustable

380V

1Nos

6

TFD-08

Weighing machine

Weigh in grams, ounces, troy ounces and

pennyweights.

Battery operated (9 volt included).

Weighs from 1 gram up to 2000grams

(70.50 ozs. or 4.4 lbs) with .1 gram or

.01oz increments.

Auto shut off, over & under

loadindicators, a hold feature plus Tare

feature toexclude the container you are

weighing the powderin.

Perfect for weighing dyes & chemicals for

greatercolor accuracy and consistency -

every seriousdyer should really have one

if they want to be able to repeat the same

colors.

The Electronic Digital Scale comes with a

10 year

A universal adapter.

Weighing platform measures approx.

6"x6"

1Nos

TFD-09

Stoves

Gas stove type

Burner Material: Brass

Size of Burner: 1-Medium

Stainless steel

42cmx36cmx16cm

Press fit knobs

3Nos

7

TFD-10

Gray scale

Machine Type: Manual

Model Name/Number :AATCC

Usage Industrial

Brand AATCC

Width 80 mm

Depth 230 mm

Color: Gray

The product should conforms to the standards of:

AATCC 6,8,15,16,61,106,107,116,132,133,163;

ISO 105/A03 ... and more

1Nos

TFD-11

Crease recovery tester

Heavy caste base

Stainless steel

Imported Acrylic Sheet used for making

the Rotating Dial

To make the movement smooth the Dial

moves in a Brass bush

The same base has both the Steel Creasing

Load and two Round Steel Plates for

pressing the specimen

Size of the Test Specimen: 40mm x 15mm.

Creasing Load: 1 kg. (Stainless Steel

Angle Measurement: On an Engraved

Circular Scale graduated in 1 deg

Scale Measurement: 0-180 Degrees

Weight: 9 kg

1Nos

Drop penetration tester

Specific Gravity @ 1.01/1.06D-70 25/25'c

Penetration @ 25'C 30/40 D-5

Softening Point'c 55/63 D-36

8

TFD-12

Ductility @25'C 100 min D-113

Loss on Heating 0.2 max D-6 (wt)%

Drop in Penetration 20 max D-6 & D-5

After Heating% Flash Point'c 250 min D-

92 Solubility in 99.5 min D-4

CS2(wt)%

Organic Matter Insoluble in D-4

CS2(wt)%

Spot test

Negative *A.A.S.H.O.T.102

PENETRATION GRADE BITUMEN

40/50

1Nos

TFD-13

Thread Counter

Easy to Reset Counter

Synchronous Motor Speed

• Excellent Testing Performance longer Service

Life

• Suitable for every kinds of fabrics.

• The measurement process is

automatically generates, scan andreports which

can be printed.

Technical Specifications:

• Length of traverse of microscope:

150mm

Gauge length: 10mm, 20mm, 50mm

and 1/2 inch, 1 inch,

• Digital Re-settable counter meter.

Background Light for easy visualization.

Background Light Intensity can be

changed by regulator.

9.5 Kg Kilograms

2Nos

9

TFD-15

Beakers(500ml)

Capacity: 500ml O.D. x Height(mm): 88 x 123 (approx.) High quality inert 3.3 borosilicate glass ASTM Specification E960,

15Nos

TFD-14

Color assessment cabinet

Color matching cabinets provide several

lightsources, i.e. D65, TL84, CWF, UV,

F/A

Microcomputer to switch between the

lightsources quickly.

Super timing function to record use time

ofeach light source separately.

All fittings are improved, ensuring quality.

Optional order

Viewing Board

2kg

TU300C

840 x 660 x 390

80 kg

D65, TL84,

CWF, F, UV,U30

TU300D

840 x 660 x 390

80 kg D65, TL84,CWF, F, A,UV, U30

Power220/110 V- 50/60 Hz

1Nos

10

TFD-16

Beakers(250ml)

Material: Borosilicate glass

Top Diameter: 3 1/4"

Bottom Diameter: 2 5/8"

Height: 3 7/8"

Capacity: 8.5 oz. (250 mL)

Upper Extreme Temp: 490°C (914°F)

Upper Working Temp: 230°C (446°F)

Lower Working Temp: -230°C (-382°F)

Max. Thermal Shock: 160°C (320°F

25Nos

TFD-17

Beakers(100ml)

Borosilicate 3.3 Glass.

Spout for easy pouring.

Top Diameter: 2 3/8"

Bottom Diameter: 2"

Height: 3"

Capacity: 3.38 oz. (100 mL)

25Nos

TFD-18

Beakers(50ml)

Capacity: 50ml

Material: Borosilicate glass code 7740

Height: 56mm

Outer Dimension: 42mm

Graduation Range: 10-40ml

Graduation Interval: 10ml

Accuracy: ±5%

Autoclavable: Yes




Max. Thermal Shock: 160°C (320°F)

25Nos

11

TFD-19

Erlenmeyer flasks (250ml)

Capacity: 250ml

Material: Borosilicate glass

Flask Style: Erlenmeyer

Neck Style: Narrow Mouth

Top Style: Heavy Duty Rim

Rubber Stopper No.: 6

Height: 132mm

Outer Dimension: 82mm

Graduation Range: 50 - 200mL

Graduation Interval: 25mL

Autoclavable: Yes





20Nos

TFD-20

Erlenmeyer flasks (150ml)

High Quality Borosilicate glass

150ml with 25ml graduations

Single Flask

20Nos

12

TFD-21

Test tubes

Capacity: 5mL

Material: Borosilicate glass code 7740

Length: 75mm

Outer Diameter: 12mm

Top Style: Rimless

Bottom Style: Round

Rubber Stopper No.: 000

Autoclavable: Yes





50Nos

TFD-22

Tongs

Test tube tongs made of nickel

plated steel. tubes up to 30 mm in diameter,

total length 145 mm.

25Nos

TFD-23

Test tubes racks

Detachable plastic test tube rack

For 15 to 17mm test tubes, round holes, hold 50

tubes.

10Nos

TFD-24

Vials

Clear vials conform to USP Type I and

ASTM E 438 Type I,

Material:

borosilicate glass that conforms to USP

Type I requirements for light transmission to

protect light-sensitive products

Lab File® with partitioned trays provides

an easy way to inventory samples or to store

15Nos

13

empty vials

TFD-25 Vial racks

50 Holes

Made by polypropylene

Matched with 2ml ,4ml

,8ml,10ml,20ml,30ml,40ml,60ml vail

Easy handing and transportation of sample

vial

Stable standing position

2Nos

TFD-26

Florence flasks

Volume: 500ml

Height(mm):260+25

Neck height (mm):85

Diameter: 131+2

Diameter neck(mm): 40+1.5

Weight:260+20

25Nos

TFD-27

Stirrer

Borosilicate glass stirring rod / stick

Material: Borosilicate glass transparent

Size: Dia 5 x L150mm

Quantity: 10pcs/lot

Feature: Heat and corrosion resisting,

Smooth rounded ends after firing,

50Nos

14

TFD-28

Crucibles

Size: Different Sizes Available

Capacity (ml): As per size

Diameter (mm): As per capacity

Microwave Safe: Yes

1Nos

TFD-29

Funnels

Heavy uniform wall and a strong fire

polished rim and stem for a long service life

High resistance to chemical attack

High resistance to mechanical and thermal

shock

150mm, long stem

Designed from ASTM Specification E1095,

25Nos

TFD-30

Graduated cylinders

Material: Borosilicate Glass

Capacity: 100±1ml

Height: 22.8cm

Diameter: 30mm

Base diameter: 43mm

10Nos

15

TFD-31

Volumetric flasks

Borosilicate Glass

Capacity: 10ml

Height: 100mm

5Nos

TFD-32

Droppers

Durable Long Glass Experiment dropper

7.25 inch long

30Nos

TFD-33

Pipettes 10 ml

glass scale pipette, scale dropper to transfer

liquid.

Materiel: Polypropylene(PP)

Specifications:10ml

20Nos

TFD-34

Burets

glass burette

50 ml capacity with 0.1 ml divisions.

It has a tolerance of +/- 0.1 ml.

Material: borosilicate glass

25Nos

16

TFD-35

Tripod stand

Material: Stainless Steel

Color: Black

Foot Length:13.5cm/5.31in

Diameter: 9cm/3.54in

Weight: Approx. 162g

30Nos

TFD-36

Forceps

Material: Stainless Steel

Color: Silver

Weight: 70-80grams

Size: 25cm

25Nos

TFD-37

Spatulas

Material: Glass

Size: 6*200mm

15Nos

17

TFD-38

Thermometers

Temperature measurement range of -

50oC (-58°F) to 300°C (572o F)

Made of high quality stainless steel and

stored in a plastic tube.

Power Supply : 1.5V (AG13) Battery

included

On/Off Keys Switching

MAX/MIN key to view the

maximum/minimum temperature

Simple LCD Display for easy reading

Measures in Fahrenheit and Celsius

10Nos

TFD-39

Spirit lamp

Capacity: 60ml-125ml

Style: Good Appearance

Cap: Plastic

Color: Clear

10Nos

Digital Balances 2Nos

18

TFD-40

Power supply: Rechargeable

Display type : LCD

Product name high precision balance

Scale type 0.001g balance

Capacity 100g -600g

Division 0.001 g

Power supply DC 6V/AC 100-240V

TFD-41

Filter paper

Material: filter paper

Shape: Circles

125mm

1Nos

TFD-42

Embroidery hoops

Material: High quality and Durable Bamboo

Diameter: 8 inches

Weight:7 ounce light weight upgraded with

stainless steel screws

Use: Multi purpose use (embroidery,

handcraft, sewing, wall decoration, garlands,

small ornaments)

10Nos

19

TFD-43

Stopwatch

Waterproof

Material: Plastic

Size (L×W×H): 8.0×6.4×2.0cm

Color: Black

Show hour, minute, second, AM/PM

indicator, month, data and day of week.

Additional feature: Campus

10Nos

TFD-44

Shade card

Material: Recycled Material

Color : Multicolor

5Nos

TFD-45

Dye containers

Material: Plastic

Caps: Plastic

Size: 250ml

10Nos

TFD-46

Dye containers

Material: Plastic

Caps: Plastic

Size: 500ml

5Nos

20

TFD-47

Dye containers

Material: Plastic

Caps: Plastic

Size: 1000ml

5Nos

21

TFD-48

Color mixing machine

Should have the capability of mixing many

kinds of coating materials

Paint Mixer come with stand and shafts with

the mixing propellers shown. The height of

the stand can be adjusted.

Mixer need to work with an air compressor.

Mixer should be safe to use without spark

and anti-explosive.

Power: 1/4HP

Mixing capacity: 5 Gallon /20L Tank

Mixing propeller rod: φ12mm stainless

steel*×500mm

Mixing propeller vane: aluminum alloy

1Nos

22

Raising Height: 45~ 88cm

TFD-49

Tubs for mixing Colors

Material: Plastic

Capacity: 2 litre

5Nos

TFD-50

Tubs for mixing Colors

Material: Plastic Capacity: 5 litre

5Nos

TFD-51

Soft wood frame of different sizes

Wooden Batik Frame

Adjustable frames are preferred

25Nos

23

TFD-52 Tjanting tools

Large traditional bowl long spout for ease of

use. 35mm diameter bowl. The brass bowl

and spout help retain the heat and keep the

wax flowing.

10Nos

TFD-53

Double boiler container

Saucepan: 8 1/2" diam., 7" high; 4 1/2-qt.

cap.; 4 lb. 14 oz. with lid.

Double boiler: 8 1/2" diam., 5" high; 1 1/2-qt. cap.; 2 lb. 2 oz.

Stay-cool stainless-steel handles.

Ideal for gas and electric cooktops (not induction compatible).

Oven safe to 450°F.

Dishwasher safe for easy cleaning.

2Nos

TFD-54 Stainless steel container with cap

Capacity: 5 litres 3Nos

24

TFD-55

Stainless steel container with cap

Capacity: 10 litres

2Nos

TFD-56

Juki Sewing machines/Equivalent or better with

unit

DDL-8700

MODEL NAME DDL-8700 DDL-8700A DDL-

8700H

Application Medium-weight Light-weight -Heavy-

weight

Max. sewing speed 5,500sti/min＊ 4,000sti/min＊

Max. stitch length 5mm 4mm 5mm

Needle bar stroke 30.7mm 35mm

Lift of the presser foot By hand: 5.5mm

By knee: 13mm

By hand: 4mm

By knee: 9mm

By hand: 5.5mm

By knee: 13mm

Needle

DB×1 (#14) #9~#18

134 (Nm90)

DA×1 (#9) #9~#11

134 (Nm65)

DB×1 (#21) #19~#23

134 (Nm130)

Feed dog 4-row (3-row) 3-row

Hook Automatic-lubricating full-rotary hook

Lubrication Automatic

Lubricating oil JUKI New Defrix Oil No.1

(equivalent to ISO VG7)

Weight of the machine 28kg

05Nos

25

TFD-57

Juki Embroidery Machine LZ271 /Equivalent or

better

Embroidery, lockstitch and zig-zag machine

Can be used for light, medium or heavy fabrics

Max 12 mm zig-zag using knee lifter

Max length 5mm

Low vibration even at high speed

Max 2000 spm when zig-zag width is 10 mm

Max 1700 spm when zig-zag width is 12 mm

Needle bar stroke 33.4 mm

Needle code DB X 1

05Nos

TFD-58

Computer System with CAD & NED graphics

Keyboard

Mouse

Designing software

Design pen

1Nos

26

TFD-59 Dress form pin able with removable arms and

stand

Size:

Small

Medium &

Large

Total 30

10Nos

15Nos

05Nos

TFD-60

Vertical Steam Iron

Six Types of Powers to Choose

• Water Tank Capacity 2 Litre

• Extendable Aluminium Hook

• Removable Water Tank

• Wire Hidden Structure

2Nos

TFD-61 Panasonic iron

• Heavy Weight

05Nos

27

• Non-stick Coated Soleplate

• Big Fabric Guide

• Temperature Setting Dial

• Thermostatic Pilot Lamp

TFD-62

LED light box Tracing Board

10Nos

TFD-63

National Public Seating

24" High Heavy Duty Steel Stool, Black

7/8”O.D. 18-gauge steel tubing Foot rings, 5/8” o.D. Are welded to each leg by 4

contact points at each leg for added rigidity Seat is a full 14” diameter with 11 1/2” diameter

Masonite board recessed into the pan with 8 rivets and will not chip or crack

Feature non-marring polypropylene glides 300 lb. Weight Capacity Height 24inches

60Nos

Note 1: Warranty: One year warranty for each quoted item

Total Amount / Bid Value

2% Bid Security (Original) Amounting to Rs.100,000/- of the Estimated Price in the form of

Demand Draft / Bankers Cheque / CDR in the name of Treasurer University of Home

Economic must be attached

Note 2:The Successful bidder will be get approve sample of each items before

manufacturing/fabrication/supply.

Note 3: The Pictures of Equipment’s are added for reference only, they should be

provided with equal or of higher quality. There shall be no compromise in quality

and quantity.

28

Note:

1. An Affidavit / Undertaking on Stamp Paper of Rs.50/- (minimum) must be

submitted by the bidder undertaking that:

a) The firm has not been blacklisted in the past on any ground by any

Government (Federal, Provincial), a local body or a public sector

organization and no litigation is underway on account of blacklistment

process. In case the bidder has been disqualified or blacklisted earlier in the

past by any public sector organization, detail concerning the period of such

disqualification/ blacklistment, cause of such embargo and eventual result/

latest status shall be mentioned by the bidder. On account of submission of

false statement or concealment of fact, the Bidder shall be disqualified

forthwith, if contract has not been executed and blacklisted, if the contract

has been executed.

b) 0.25% stamp duty would be furnished by the successful bidder against the

amount of the value of purchase order as levied by the Government after the

issuance of purchase order.

c) Financial Statement of alteast one year (previous 12 months) issued and

verified by any scheduled bank of Pakistan is attached.

2. The over writing / cutting in the rates / specifications etc. is not allowed. In case

of over writing / cutting, the bid for the said item will be rejected or the decision

of University will be final & applicable which will not be challengeable

anywhere.

3. Complete brochures / supporting documents of the quoted brands / items must

be enclosed along with the bid document, where applicable.

4. Technical Specifications minimum Equivalent or Higher will be applicable. Soft

copy must be provided in form of (MS Word) CD along with bid.

5. Signature & stamp of the bidder is essential at the proper place given at the end

of bid document.

6. Warranty details must be mentioned by bidder.

29

TERMS & CONDITIONS:

1. Bid should be addressed in the name of Treasurer, University of Home Economics

and reach in this office (Procurement Wing) by 07-05-2021 at 11:00 (a.m.).

2. The bid should be submitted along with 5% Earnest Money Demanded (EMD) of the

estimated price in the form of Demand Draft, Bankers Cheque, or CDR in favor of the

Treasurer, University of Home Economics payable at Lahore to be issued from

any schedule bank with State Bank of Pakistan. No bid shall be acceptable without

EMD. The said EMD of rejected bidder / bidders will be released after final decision.

However, the EMD of successful bidder / bidders will be retained until the completion

of job successfully as per work order. In case of LC, the 5% EMD can be get released

after submission of 10% performance security. In case of Rate Contract, the 5% bid

security will be retained until the expiry of contract period.

3. Bid shall remain valid for 100 days from the date of opening the bid.

4. In case of Rate Contract, the Rate Contract shall be placed with only registered /

reputed manufacturers / authorized distributors of foreign manufacturers who are

authorized for supplying the stores, so fresh registration/authorization certificate is

required along with bid subject to the reasonability of rates, company profile, past

experience, professional skills, credibility of the firm etc. However, if some unregised

firm bearing excellent goodwill, company profile, past experience, professional skills,

credibility of the firm etc. with reasonable price that can be considered subject to the

recommendations of concerned committee.

5. The supply should be executed promptly within delivery period mentioned in

Purchase Order. In case, the firm fails to supply the stores within stipulated period,

University of the Home Economics Lahore reserves the right not to accept the supply,

in part or in full and to claim liquidated damages @ 2% per Month (0.06% per day)

subject to a maximum of 10% of the total value of stores ordered.

6. The vendor should ensure that no other Govt. organization is being offered / benefited

more than this discount. If the same is found at any stage recovery will be made

accordingly.

7. For any Damages/Shortage during transit, bidder will be responsible & the same must

be replaced within maximum 7 working days.

8. In case the supplies are warranty items, 10% Security of the ordered value will be

deducted at the time of payment. The amount of Security will be held by the

University till warranty period and the said amount will be released upon the

satisfactory report of end user.

9. The supply will be checked by the Technical Committee / representative of the

department, if so desired.

30

10. The Bidder should quote the prices of goods according to the technical specifications.

The specifications of goods, different from the demand of enquiry, shall straightway

be rejected.

11. The Bidder is required to offer competitive price. All prices must include relevant

taxes and duties, where applicable. If there is no mention of taxes, the offered / quoted

price shall be considered as inclusive of all prevailing taxes/duties. The benefit of

exemption from or reduction in the GST or other taxes, if granted at any stage of

procurement, shall be passed on to the University.

12. Prices offered should be for the entire quantity demanded; partial quantity offers shall

straightaway be rejected. Conditional offer shall also be considered as non-responsive

Bidder. Where prices are to be quoted in package, all items mentioned in the package

shall be quoted in the offered prices. Non-mentioning of price of each item of the

package being non-responsive shall be rejected straightaway.

13. During evaluation of the bids, the University may, at its discretion, ask the Bidder for

a clarification of its bid. The request for clarification and the response shall be in

writing, and no change in the prices or substance of the bid shall be sought, offered, or

permitted.

14. In the financial bids (at the time of opening the financial proposal) the arithmetical

errors shall be rectified on the following basis. If there is a discrepancy between the

unit price and the total price that is obtained by multiplying the unit price and

quantity, the unit price shall prevail, and the total price shall be corrected. If the

Bidders/Suppliers do not accept the correction of the errors, its bid shall be rejected. If

there is a discrepancy between words and figures, the amount in words shall prevail.

15. In case, the blacklistment of the firm is to be pursued, the blacklisting procedure will

be adopted as per PPRA rules.

16. In case the vendor fails to complete the job or provide substandard articles, or

withdraw his offer for any reason, the EMD will be forfeited.

17. The material must be supplied in one lot. Part supplies generally will not be

acceptable. Moreover, the payment will be made after the job has been accomplished

in all respects quite in accordance with the work order.

18. Force majeure clause is acceptable as defined under sales of goods & contract Act.

19. No advance payment will be made in favor of tender awarded firm.

20. The procurement process will be accomplished in accordance with the PPRA Rules.

21. Normally the payment will be made within 14 days after receipt of supplies & found

in order in quality and quantity and submission of claim / bill with complete

supporting documents.

31

22. The supplies must be confirmed to the specification of supply order and free of

defects in all respects. If the same is found defective, the same must be replaced

immediately free of charge at University of Home Economics, Lahore.

23. All the disputes under the Rate Contract will be settled by the Purchase Committee,

University of Home Economics and will be binding on vendor.

24. The competent authority reserves the rights to increase or decrease the quantity as per

actual requirement / availability of funds.

25. It is the intention of the authority to make the selection of vendor(s) as fair,

transparent objective and efficient as possible. The Technical Committee will adopt

the approach outlined below to achieve this objective.

(i) Review all bids to ensure that the minimum technical specifications are met.

Any bid which fails to meet the defined minimum specifications will be

disqualified.

(ii) Evaluate the proposed products that are equal or above the minimum

specifications.

(iii) Good will / past experience/ history of the firm after sale service will be

considered while evaluating the bids.

(iv) Compliance to the instructions terms and conditions etc., given in bidding

documents.

26. The firm will be bound to provide / ensure quality after sales services during the

warranty period. Otherwise, disciplinary action will be taken under the rules which

can include forfeiture of bid security/ black listing/ disqualification for the

participation in any bidding process in future or both of them.

27. The end user on behalf of the University shall notify the supplier in writing / through

telephone immediately of any defect that occurs during the warranty period. On

receipt of such intimation/notification within the warranty period, the supplier shall

attend the emergency / breakdown call within a maximum of 06 working hours.

28. All the expenses for the above remedial measures including the repair / replacement if

so required shall be born by the supplier. In case the fault has occurred as direct

consequence of undesirable condition i.e. electricity or temperature, the supplier shall

inform the buyer for taking corrective measures prior to the commencement of the

remedial activity.

29. Wherever a brand has been specified, equivalent will be entertained subject to

technical evaluation according to PPRA Rules.

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30. The rates should be quoted after allowing rebates / discounts, if any but including

transportation, delivery at site, commissioning, packing charges, forwarding and all

taxes.

(i) If the supply is taxable, the rate must be quoted Inclusive of all Taxes.

(ii) If the supplies are exempted of taxes, the exemption certificate/

comprehensive supporting documents must be provided along with the

bid.

(iii) If the PST duly imposed by the Govt. of the Punjab is applicable on the

quoted job, then the rate must be quoted after including PST.

31. While quoting the rates of required/specified supplies, its make & made/brand should

be written against each. The rates should be quoted only in Unit according to the

nature of the quotations / bids.

32. Competent authority / University of Home Economics, has full unchallengeable rights

for formal approval / rejection of bids or overall the purchase case.

33. Prior to the detailed evaluation, the University shall determine the substantial

responsiveness of each bid to the bidding documents. A substantially responsive bid is

one, which conforms to all the terms and conditions & specifications of the bidding

documents without material deviations. Deviations from, or objections or reservations

to critical provisions shall be deemed to be a material deviation for technical

proposals. The University’s determination of a bid’s responsiveness is to be based on

the contents of the bid itself without recourse to extrinsic evidence.

34. If a bid is not substantially responsive, it shall be rejected and will not be accepted/

entertained for detail evaluation.

35. The bid amount will be quoted by the vendor in figures and words along with

this certificate:

Treasurer

University of Home Economics

Lahore

I / We have read all the above Bid Document’s instructions and submit

bids/rates in conformity / compliance with the above given terms and

conditions.

signature and stamp of supplier/bidder or vendor