tender no. kp10/9a/ot/011/ot/18-19 for proposed eldas ... for proposed eldas...آ  eldas &...

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  • 1

    Tender No. KP10/9A/OT/011/18-19 for proposed Eldas & Habaswein Borehole Rehabilitation

    TENDER NO. KP10/9A/OT/011/OT/18-19 FOR PROPOSED ELDAS & HABASWEIN

    REHABILITATION

    DATE OF TENDER DOCUMENT – 25TH APRIL, 2018

    ALL TENDERERS ARE ADVISED TO READ CAREFULLY THIS TENDER

    DOCUMENT IN ITS ENTIRETY BEFORE MAKING ANY BID

    OPEN TENDER DOCUMENT FOR PROPOSED ELDAS & HABASWEIN

    REHABILITATION

    THE KENYA POWER & LIGHTING COMPANY LIMITED

    NORTH EASTERN REGION,

    THIKA ARCADE, KENYATTA HIGHWAY,

    P.O. BOX 202 - 01000

    THIKA,

    KENYA.

    Telephones: +254-067 – 21207,21514,2230

    Website: www.kplc.co.ke

    Email 1. jmaina@kplc.co.ke

    2. jmuigai@kplc.co.ke.

    3. dkamau@kplc.co.ke

    http://www.kplc.co.ke/

  • 2

    Tender No. KP10/9A/OT/011/18-19 for proposed Eldas & Habaswein Borehole Rehabilitation

    TABLE OF CONTENTS

    SECTION I - INVITATION TO TENDER ............................................................................................. 4

    SECTION II - TENDER SUBMISSION CHECKLIST ........................................................................... 5

    SECTION III - INSTRUCTIONS TO TENDERERS (ITT) .................................................................... 9

    SECTION IV - BID DATA SHEET (Appendix to Instructions To Tenderers) ........................ 32

    SECTION V - CONDITIONS OF CONTRACT ................................................................................... 34

    SECTION VI - SPECIAL CONDITIONS OF CONTRACT ................................................................. 56

    SECTION VII - SPECIFICATIONS ...................................................................................................... 58

    SECTION VII – (BILL OF QUANTITY) .............................................................................................. 59

    SECTION VIII – DRAWINGS .............................................................. Error! Bookmark not defined.

    SECTION IX - BILL OF QUANTITIES ............................................................................................... 60

    SECTION XI - SUPPLIER EVALUATION FORM ............................................................................. 69

    SECTION XII - STANDARD FORMS ................................................................................................. 71

  • 3

    Tender No. KP10/9A/OT/011/18-19 for proposed Eldas & Habaswein Borehole Rehabilitation

    ABBREVIATIONS AND ACRONYMS

    1. BDS Bid Data Sheet

    2. BQ Bills of Quantities

    3. CC Conditions of Contract

    4. ICPAK Institute of Certified Public Accountants of Kenya

    5. JV Joint Venture

    6. KSh./ KES Kenya Shillings

    7. PM Project Manager

    8. PPAD 2015 Public Procurement and Asset Disposal Act, 2015

    9. PPDR 2006 Public Procurement and Disposal Regulations, 2006

    10. PPRA Public Procurement Regulatory Authority

    11. VAT Value Added Tax

    12. KRA Kenya Revenue Authority

    13. LC Letter of Credit

    14. TCC Tax Compliance Certificate

    15. SCC Special Conditions of Contract

    16. NCA National Construction Authority

  • 4

    Tender No. KP10/9A/OT/011/18-19 for proposed Eldas & Habaswein Borehole Rehabilitation

    SECTION I - INVITATION TO TENDER

    DATE: 25th February, 2019

    TENDER REFERENCE NUMBER AND NAME. Tender No. KP10/9A/OT/011/18-19 For proposed

    Eldas & Habaswein Borehole Rehabilitation

    1.1 The Kenya Power & Lighting Company Limited hereinafter referred to KPLC invites bids from

    eligible Tenderers for proposed Eldas & Habaswein Borehole Rehabilitation. Interested eligible Tenderers may obtain further information from the Chief Supply Chain Officer, Supply

    Chain, KPLC at Thika Arcade, 2nd Floor, and P.O. Box 202 – 01000 Thika, Kenya.

    1.2 Obtaining tender documents.

    1.2.1 Tender documents detailing the requirements may be obtained from the KPLC E-

    Procurement Portal from 26th February, 2018.

    1.2.2 Prospective bidders may also download the tender document from KPLC’s website

    (www.kplc.co.ke) free of charge.

    1.3 Submission of Tender documents

    Completed Tenders are to be submitted in electronic format on the KPLC’s E-

    procurement portal on the due date and time published on the portal. Tenderers are

    required to visit the portal from time to time for revised closing dates and addendums.

    The Tender is to be submitted ONLINE on or before the submission date and time

    indicated on the KPLC tendering portal.

    1.4 Prices

    Prices quoted should be inclusive of all taxes and delivery costs to the required site

    (where applicable) and must be in Kenya Shillings or a freely convertible currency in

    Kenya and shall remain valid for (150) days from the closing date of the tender.

    Please note that prices indicated on the KPLC tendering portal should be exclusive of

    VAT.

    1.5 Opening of submitted Tenders

    Tenders will be opened promptly thereafter in the presence of the Tenderer’s or their

    representatives who choose to attend in KPLC Auditorium at Stima Plaza, Kolobot Road,

    Parklands, Nairobi.

    1.6 Pre-bid meeting

    There will be a site visit/pre-bid meeting to be held on 13th March, 2019 at Habswein

    at 11.00 & 14th March at Eldas at 11.00 am.

    http://www.kplc.co.ke/

  • 5

    Tender No. KP10/9A/OT/011/18-19 for proposed Eldas & Habaswein Borehole Rehabilitation

    SECTION II - TENDER SUBMISSION CHECKLIST

    Bidders are advised to clearly label their documents while uploading on the portal.

    No. Item Tick Where

    Provided

    1 Company or Contractor or Firm’s Registration/Incorporation

    Certificate. Certificate of Confirmation of Directors and

    Shareholding (C.R.12) for registered companies and if not a

    registered company a business name for those trading as a sole

    proprietor or a partnership registered under the Kenyan law or

    equivalent certification for foreign tenderers.

    2 PIN Certificate.

    3 Valid Tax Compliance Certificate or its equivalent for foreign

    companies

    4 Form of Tender

    5 Price Schedule(s)

    6 Declaration Form

    7 Confidential Business Questionnaire (CBQ)

    8 Duly completed Qualification Information Form. This should

    include the required attachments as per the form

    9 Proposed Work program (Work method & schedule)

    10 Duly completed Site Visit Form

    11 Copy of Contractor’s NCA Certificate 1 or 2 or 3 or 4 or 5 or 6 or 7

    of Registration for Civil works and buildings.

    12 List of previous clients of the Contractor for similar works

    indicating physical addresses.

    13 Reference letters from previous clients of the Contractor for similar

    works.

    Four (4) Names with full contact as well as physical addresses of

    previous clients of similar works together with a letter from each of

    them confirming completion of the contracts on schedule.

    14 Priced Bill of Quantities (signed and stamped by bidder)

    15 Duly completed Tender Form

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    Tender No. KP10/9A/OT/011/18-19 for proposed Eldas & Habaswein Borehole Rehabilitation

    16 Audited Financial Statements. The audited financial statements

    Required must be those that are reported within eighteen (18)

    Calendar months of the date of the tender document.

    For companies or firms that are registered or incorporated

    within the last one calendar year of the Date of the Tender

    Document, they should submit certified copies of bank

    statements covering a period of at least six months prior to

    The date of the tender document. The copies should be

    Certified by the Bank issuing the statements. The

    Certification should be original.

    17 Access to a credit facility

    18 Any other document or item required by the Tender Document.

    (The Tenderer shall specify such other documents or items it has

    submitted)

    *NOTES TO TENDERERS

    1. Valid Tax Compliance Certificate shall be one issued by the relevant tax authorities and valid for

    at least up to the tender closing date. All Kenyan registered Tenderers must provide a valid Tax

    Compliance Certificate.

  • 7

    Tender No. KP10/9A/OT/011/18-19 for proposed Eldas & Habaswein Borehole Rehabilitation

    TABLE OF PARAGRAPHS ON INSTRUCTIONS TO TENDERERS

    3.1 Definitions......................................................................................................................... 9

    3.2 Eligible Tenderers ............................................................................................................ 10

    3.3 Ineligible Tenderers ........................................................................................................ 11

    3.4 De