tender document for annual service...

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VISAKH REFINERY

HINDUSTAN PETROLEUM CORPORATION LIMITED VISAKH REFINERY

TENDER DOCUMENT

FOR

ANNUAL SERVICE CONTRACT FOR

REHABILITATION & REPAIRS OF REINFORCED CONCRETE

STRUCTURES RFQ No. : 11000073-HD-46002

OFFICE OF GENERAL MANAGER - MATERIALS MATERIALS DEPARTMENT - REFINERY

ADMINISTRATIVE BLOCK - A, FIRST FLOOR, WEST WING

MALKAPURAM VISAKHAPATNAM -- 530 011

ANDHRA PRADESH Tel: 0-891 / 289.4303 & 289.4304 Fax: 0-891 / 257.7139 & 257.7486

RFQ No.11000073-HD-46002 ANNUAL CONTRACT FOR REHABILITATION & REPAIRS OF REI NFORCED

CONCRETE STRUCTURES IN VISAKH REFINERY

Seal of the Vendor of 160 Signature & Name of the Authorised Signatory with Date

Visakh Refinery

CONTENTS

PAGE NOs.

I. PREQUALIFICATION CRITERIA 3

II. IMPORTANT COMMERCIAL DETAILS 4-5

III. FIELD VISIT 6

IV. BIDDING PROCEDURE 7 - 12

V. SCOPE OF JOB AND OTHER DETAILS 13 - 27

VI. GENERAL TERMS & CONDITIONS OF WORKS CONTRACT (Annexure-A) 28 - 65

VII. EXCERPTS OF SAFETY REGULATIONS (Annexure-B) 66 - 67

VIII. FORMAT OF BANK GUARANTEE IN LIEU OF EMD (Annexure-C) 68 - 69

IX. INTEGRITY PACT (Annexure-D) 70 - 76

X. SCHEDULE OF RATES (Annexure-E) 77 - 91

XI. SCHEDULE OF QUOTATION (Annexure-F) 92-93

XII. DECLARATION-I (Annexure-G) 94

XIII. DECLARATION-II (Annexure-H) 95

XIV. SAFETY REGULATIONS (Annexure-I) 96 - 160

XV. DRAWINGS (Annexure-J)

* * * * * * * * *


CONCRETE STRUCTURES IN VISAKH REFINERY PRE-QUALIFICATION CRITERA (1 Page)


Visakh Refinery

1.0. Agencies intending to participate this tender shall fulfill BOTH the following qualification

criteria.

1.1. FINANCIAL CRITERIA: Average Annual Financial Turnover during the last 3 years, ending 31-Mar-2010, should be at least Rs. 75 Lakhs.

1.2. TECHNICAL CRITERIA: Applicants shall have experience of having successfully carried

out and completed similar work during the last 7 years ending 31-June-2011, which experience should be any one of the following:

(a) Three similar completed works, each costing not less than the amount equal to Rs.100 Lakhs.

OR (b) Two 2 similar completed works, each costing not less than the amount equal to Rs.125

Lakhs. OR

(c) One similar completed work costing not less than the amount equal to Rs.200 Lakhs. Note : Similar work means work related to Rehabilitation / Repairs of RCC structures in

Process industry. 2.0. Bidder shall furnish the following documentary evidence in support of the above Financial and

Technical Criteria for Pre-Qualification, duly attested by a Notary:

2.1. Copy of Purchase Order(s)/ Work Orders and their completion reports. 2.2. Annual reports containing audited balance sheets and profit & loss accounts statement. The bidders should submit all the documents in the first instance (i.e., along with

Unpriced Bid) itself, in support of fulfilling thei r qualification criteria. HPCL reserves the right to complete the evaluation based on the details furnished along with the bid, without seeking any additional information.


CONCRETE STRUCTURES IN VISAKH REFINERY IMPORTANT COMMERCIAL DETAILS (2 Page)


Visakh Refinery

IMPORTANT COMMERCIAL DETAILS

1.0. TENDER FEES: 1.1. Agencies shall submit the Tender Fees of Rs. 5,000/- (Rupees Five Thousand only) in the

form of a Demand Draft issued by a Scheduled Bank (other than co-operative banks) in favour of Hindustan Petroleum Corporation Limited, payable at Visakhapatnam. It may be noted that Tender Fee is non-refundable.

2.0. EMD (EARNEST MONEY DEPOSIT): 2.1. Agencies shall submit EMD (Earnest Money Deposit) of Rs.5,00,000/- (Rupees Five Lakhs

only). 2.2. EMD shall be in the form of Demand Draft issued by a Scheduled Bank (other than co-

operative banks) in favour of Hindustan Petroleum Corporation Limited, payable at Visakhapatnam (OR) in the form of Non-revocable Bank Guarantee (as per format enclosed) issued by a Scheduled Bank (other than co-operative banks).

3.0. ESTIMATED QUANTITIES & ESTIMATED FINANCIAL L IMIT: 3.1. The services shall be requisitioned as and when the need arises and the actual quantities of

items shall be communicated to the agency, from time to time. 3.2. The Total Estimated Financial Limit of this job is Rs.2,50,00,000/-(Rupees Two

hundred and Fifty Lakhs only) approximately, which is proposed to be distributed between 2 agencies in the ratio of 60:40.

3.3. The order will be placed on the lowest agency with the rate accepted by HPCL (Hpcl decision is final in this regard) for 60% of the Total ordered value.

3.4. This lowest accepted rate will be counter offered to the L2 agency for their acceptance based on which the order will be placed for 40% of the Total ordered value.

3.5. In case more than 2 bidders quotes the same lowest (L-1) rate, the total ordered value will be equally apportioned between all such bidders only.

3.6. In case one bidder quotes the lowest (L-1) rate and more than 1 bidder quotes the same second lowest (L-2) rate, order will be placed on the L-1 bidder for 60% of the total order value and the remaining 40% will be equally distributed among the L2 rate quoted bidders.

3.7. However, HPCL reserves the right to allocate the Total Financial Limit to the lowest agency and/or any other ratio.


CONCRETE STRUCTURES IN VISAKH REFINERY IMPORTANT COMMERCIAL DETAILS (2 Page)


Visakh Refinery

4.0 HOW TO QUOTE : I) Agency to quote a single consolidated ‘+’ / ‘-‘ / Zero % on the schedule of rates offered

as per Annexure-E . Please note that the same percentage shall be applicable for all items ie 1 to 57 with out any exception.

II) Only single % is to be quoted for the complete set of Items and not Item wise. Specifying more than single percentage (%) or quoting specific unit rates will make your offer rejected.

III) For the jobs carried out at oil wharf and ATP area, 10% extra on the schedule of rates & at OSTT area, 25% extra on the schedule of rates shall be paid.

IV) The rate(s) specified/quoted shall be firm and exclusive of Service Tax and inclusive of all other taxes (including WCT), duties and any other levies, etc. that are presently applicable or those which may become applicable in the future. No escalation is permitted on your Quoted Rates throughout the order / completion period on account of any variation in the prices of material, cost of labour or any other reasons.

V) Service Tax and Cess on the Service Tax, shall be payable extra, in accordance with the rate prevailing (before the contractual date of completion) as per the Statutory Provisions and Rules relating to Service Tax.

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CONCRETE STRUCTURES IN VISAKH REFINERY FIELD VISIT (1 Pages)


Visakh Refinery

4.0. FIELD VISIT: 4.1. It is suggested that all the agencies shall visit the field well before the due date. 4.2. Prior to the field visit, the agencies shall go through the tender documents carefully and

understand all the terms and conditions. Any clarifications required shall be obtained from authorised Corporation personnel during the field visit. No claims/ deviations will be entertained after submission of offer.

4.3. The field visit shall be attended by a duly authorised & competent representative of the

agency. 5.0 CONTACT PERSONS: Please contact the following personal for Technical/Field visit & Commercial and any other queries; 5.1 FOR TECHNICAL QUERIES & FIELD VISIT: Mr. P. Radhakrishna ; Chief Manager – Offsite Maintenance / Mr. M.S.Janardhan Rao ; Manager – Civil Maintenance Maintenance Department Tel: 0-891/ 289 4205 & 289 4257 Fax: 0-891 / 2755981 E-mail: [email protected] & [email protected] 5.2 FOR COMMERCIAL AND ANY OTHER QUERIES/ CLARIIFIC ATIONS: Mr. K.Sudhakar : Sr. Manager - Materials / Mr. D.B.Sekhar : Manager - Materials Materials Department Tel: 0-891 / 289 4303 & 289 4304 Fax: 0-891 / 257 7139 E-Mail: [email protected] & [email protected]


CONCRETE STRUCTURES IN VISAKH REFINERY BIDDING PROCEDURE (6 Pages)

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1.0. SUBMISSION OF OFFER/ MODE OF BIDDING:

2.0. SUBMISSION OF OFFER:

AGENCY SHALL SUBMIT THEIR OFFER IN TWO BID SYSTEM (Priced & Un-priced) IN THREE PARTS CONTAINING THREE SEPARATE SEALED ENVELOPES AS FOLLOWS; 3.1. ENVELOPE-I (TENDER FEE & EMD) : This Envelope-I should contain Tender Fees of Rs.5,000/- (Rupees Five Thousand only) & EMD (Earnest Money Deposit) of Rs.5,00,000/- (Rupees Five Lakhs only). Agency shall submit the Tender Fee in the form of a Demand Draft/Bankers cheque issued by a Scheduled Bank (other than co-operative banks) in favor of Hindustan Petroleum Corporation Limited, payable at Visakhapatnam. It may be noted that Tender Fee is non-refundable.

EMD shall be submitted by way of A/C payee Pay Order/Demand Draft issued by a Scheduled Bank (other than co-operative banks) in favour of Hindustan Petroleum Corporation Limited, payable at Visakhapatnam or in the form of Non-revocable Bank Guarantee (as per format enclosed as Annexure-C) issued by a Scheduled Bank (other than co-operative banks). The Envelope should be superscribed as follows : ------------------------------------------------------------ ENVELOPE-I (TENDER FEE & EMD) TENDER NO. : 11000073-HD-46002 TENDER DUE DATE : 11-August-2011 at 11 a.m. ANNUAL CONTRACT FOR REHABILITATION & REPAIRS OF REINFORCED CONCRETE STRUCTURES ------------------------------------------------------------------------------------------------- 3.2. ENVEOPE-II (Unpriced Bid) : Please ensure to furnish the following, in duplicate, in your un-priced bid: � The documents pertains to Pre-qualification Criteria & and all other documents as sought in the

tender enquiry. � All the pages of this tender document including all Annexures (Annexure-A to J) duly signed

and stamped.



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� The Schedule of Quotation (Annexure-F) without mentioning the quoted rates in order to confirm that your Priced Bid has been submitted as per this format, without taking any deviations.

� Integrity pact (Annexure-D) is enclosed with the tender. This should be signed and returned along with the unpriced bid, failure which the bid shall be rejected.

The envelope should be superscribed as follows: ------------------------------------------------------------------------------------------------- ENVELOPE-II (Unpriced Bid) TENDER NO. : 11000073-HD-46002 TENDER DUE DATE : 11-August -2011 at 11 a.m ANNUAL CONTRACT FOR REHABILITATION & REPAIRS OF REINFORCED CONCRETE STRUCTURES 3.3. ENVELOPE-III (Priced Bid): This should contain only the sheet for schedule of quotation (Annexure -F) duly specifying your rates for this job. Please note that the Priced Bid should not contain any conditions or deviations failing which agency’s offer shall be summarily rejected. The Envelope should be superscribed as follows : ----------------------------------------------------------------------------------------------- ENVELOPE-III (Priced Bid): TENDER NO. : 11000073-HD-46002 TENDER DUE DATE : 11-August -2011 at 11 a.m. ANNUAL CONTRACT FOR REHABILITATION & REPAIRS OF REINFORCED CONCRETE STRUCTURES ----------------------------------------------------------------------------------------------- All the above three sealed envelopes together should be put in another big envelope (Main envelope) and this sealed main envelope shall be dropped in the tender box kept at the office of GM-Materials (Refinery), New Administration Building, First Floor, on or before the tender due date 11-August-2011 at 11 a.m.



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HPCL shall not be responsible for delay in receipt of the bids due to postal or any other reason whatsoever. The Main Envelope should be superscribed as follows: ----------------------------------------------------------------------------------------------- “ANNUAL CONTRACT FOR REHABILITATION & REPAIRS OF REINFORCED CONCRETE STRUCTURES” for HPCL, Visakh Refinery. Submitted in 3 parts i.e. Envelope-I (Tender fee & EMD), Envelope-II (Un-priced bid), and Envelope-III (Priced Bid). TENDER NO. : 11000073-HD-46002 TENDER DUE DATE : 11-August-2011 at 11 a.m ------------------------------------------------------------------------------------------------ The offer shall be submitted at the following address:

Attn : General Manager – Materials

Hindustan Petroleum Corporation Limited, Visakh Refinery, New Admin Building 1st Floor, Malkapuram Post, Visakhapatnam – 530 011, Andhra Pradesh, INDIA.

Tel. :+91 891 2577011/ 2577486; Fax: +91 891 2577139 E-mail: [email protected] 3.4 IMPORTANT NOTES WHILE SUBMISSION OF OFFER :

The Agencies should take utmost care while submission of their offers as per the details given above. In case the offers received in the following manner, such Offers shall be summarily REJECTED, WITHOUT ANY reference to and / or correspondence with the Vendor

a) If both the Un-Priced Bid and the Priced Bids are submitted in open condition in the same envelope .

b) If Tender Fee & EMD submitted in the Priced Bid.

c) If Prices are mentioned in the envelope marked “Un-Priced Bid”.

d) If only price bid or un-price bid is submitted.



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4.0. PROCEDURE OF OPENING OF OFFERS: 4.1. The Envelope-I which contains Tender Fee & EMD will be opened first, on the due date for

submission of offers, i.e. on 11-August-2011 at 11 a.m. in the presence of the participating bidders or their authorized representatives, if any.

4.2. After the EMD/exemption details are established and found to be adequate, the Envelope-II

(Unpriced bid) of the bidders will be opened, on the due date for submission of offers, i.e. on 11-August-2011 at 11 a.m in the presence of the participating bidders or their authorized representatives.

4.2.1. Offers submitted without the EMD (Earnest Money Deposit) of Rs.5,00,000/- & Tender Fee of

Rs.5,000/- either in Envelope- I or II shall be summarily rejected. 4.3. The Priced bids of the technically & commercially acceptable bidders will be opened

subsequently in the presence of qualified bidders or their authorized representatives.

Priced Bids opening Date and time will be intimated to the technically & commercially acceptable bidders, subsequently.

4.4. SPECIAL TERMS & CONDITIONS : 4.4.1. This ONLY a Price Enquiry and NOT a commitment from HPCL. 4.4.2. HPCL reserves the right to reject any or all bids without assigning any reason, whatsoever thereof. HPCL reserves the right to award the contract for the whole or part of the above job. HPCL is not bound to accept the lowest offer or any offer NOR will give any reasons for rejection of an offer. 4.4.3. The prevailing Government of India guidelines for units registered under NSIC

regarding exemption of Tender Fees, EMD & Security Deposit and Price Preference will be applicable. However relevant supporting documents must be furnished for claiming the same.

4.4.4. The prevailing Government of India guidelines for Central Public Sector Undertakings

regarding exemption of EMD & Purchase preferences shall be applicable. 4.4.5. HPCL takes no responsibility for delay of non-receipt of bids sent by post or by

any other means. Offers received after the due date and time will be rejected. Telex / Fax / E-mail offers are not acceptable.

4.4.6 The vendor should furnish on their letter-head a Declaration (as per Attachment-H) that they

have not been banned or de-listed by any government or Quasi-Government agencies or



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PSUs. If this Declaration is not furnished / submitted, the Vendor’s Bid will be considered as non-responsive, and the Bids of such Vendors shall be rejected. This should be submitted in the Un-priced bid ie Envelope-II.

4.4.7 The EMD shall be refunded to the unsuccessful bidders. The EMD of the successful bidder would be released on submission of Security Deposit. The Security Deposit shall be returned after satisfactory completion of entire contract.

4.4.8 Bids shall be valid for our acceptance for a period of FOUR Months from the due date or

extended due date.

4.4.9 Agency's offer is liable for rejection if it does not comply with the tender format or if it is incomplete.

4.4.10 The bidder shall confirm that they have not taken any deviations from the tender scope, terms

& conditions as per the Annexure-G. Offers received with any deviations shall be liable for rejection. HPCL’s decision is final in this regard.

4.4.11 Women labourers are not allowed inside the Refinery. 4.4.12 Manual Transport of load is limited to a maximum weight of 50 Kgs.

4.4.13 Use of hand drawn trolleys by agencies to shift the materials is not permitted in the Refinery.

4.4.14 All workmen engaged by the Agency for working at height shall have Medical certificate of

fitness for working at heights.

4.4.15 HPCL reserves the right to suspend the execution of the Purchase Order, in the event of strike, accidents or any other contingencies, which are beyond HPCL's control.

4.4.16 If the services ordered are not delivered by the Contractor, as per the terms specified in the Purchase Order, HPCL reserves the right to cancel the Purchase Order, without prejudice. The costs and expenses, if any, resulting from such cancellation of the Purchase Order, shall be to the Contractors account.

4.4.17 Quotations received by fax or any other mode other than the procedure as mentioned above shall be summarily rejected.

4.4.18 All pages of this tender document along with all Annexures duly signed and with your

company seal, should be returned us along with your offer, as a token of acceptance of terms and conditions contained therein.

4.4.19 The offers of the agencies not meeting the Pre-qualification criteria shall be rejected.



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4.4.20 There is a Grievance Redressal Mechanism in the Corporation for parties participating in the

tender, the details of which are available on the Corporation’s website. 4.4.21 INTEGRITY PACT :

a) The Integrity pact duly signed by the authorized official of HPCL and the Contractor, will form part of this contract / supply order.

b) Performa of Integrity Pact (which is issued along with this bidding document as

Annexure - D shall be returned by the bidder along with technical bid, duly signed by the same signatory who signs the bid i.e, who is duly authorized to sign the bid. All the pages of the Integrity Pact shall be duly signed by the same signatory. Bidder’s failure to return the Integrity pact along with the bid, duly signed, shall lead to outright rejection of such bid.

c) If the Bidder has been disqualified from the tender process prior to the award of contract

according to the provisions under Integrity Pact, HPCL shall be entitled to demand and recover from bidder Liquidated damages amount by forfeiting the EMD / Bid security (Bid Bond), if any, as per provisions of Integrity Pact.

d) If the contract has been terminated according to provisions of the Integrity pact, or if

HPCL is entitled to terminate the contract according to provisions of Integrity Pact, HPCL shall be entitled to demand and recover from the Contractor liquidated damages amount by forfeiting the Performance Bank Guarantee / Security Deposit, if any, as per Integrity Pact.

e) The Integrity Pact format attached as Annexure-D shall be duly signed and

stamped by the bidder and submitted along with Unpriced Bid. Failure to submit the Integrity Pact will lead to summary rejection of the bid.

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CONCRETE STRUCTURES IN VISAKH REFINERY SCOPE OF JOB AND OTHER DETAILS (15 Pages)

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1.0 SCOPE OF THE JOB: 1.1. The work includes carrying out Rehabilitation & Repairs of Reinforced Concrete Structures

including repairs, replacements etc.

1.2. Contractor to mobilize resources to work simultaneously in different Units to complete the works in time as per scheduled.

1.3. Though mentioned above, the scope of the work is not limited strictly to the areas/ units mentioned, but is required to be carried out at any other locations other than those mentioned above as directed by the Engineer in charge.

1.4. Supply of manpower with tools and tackles etc along with supervision to carry out the miscellaneous jobs as directed by the Engineer-in-charge.

1.5. All the jobs given to the agency shall be taken up on priority basis without any delay by mobilizing all the resources immediately at site.

1.6. If the job is delayed beyond the given schedule, the corporation shall at its discretion execute the job through any other suitable agency at the risk and cost of the original agency.

1.7. Agency shall be prepared to carry out the job at ATP, Oil Wharf and OSTT area as and when required.

2.0 HPCL's SCOPE OF SUPPLY: 2.1. Power Supply Points will be given free of supply to the nearest located and agency has to

make his own arrangements for cabling and necessary electrical appliances.

2.2. Fresh Water supply required for preparation of Concrete Mixture. However, necessary connection for the same from the nearest Supply Point at Site shall be arranged by the Vendor, using Water Hose, etc. ensuring optimum utilization and minimum wastage of the same.

3.0 AGENCY's SCOPE OF SUPPLY:

3.1. All materials, consumables, testing appliances, construction equipments, tools & tackles,

skilled, unskilled manpower, supervision necessary for completing the work shall be procured and supplied by the contractor at his own cost for timely completion of job in all respects to the entire satisfaction of Engineer-in-Charge.

3.2. Safety Protective Gears like Hand Gloves, Safety Shoes, Helmets, Safety Goggles, Double harness full body Safety Belts, etc. for all Workmen / Supervisors working at Site.

3.3. Transportation arrangements for movement of all materials, Equipment, Tools and disposal of Debris / scrap generated at Worksites.



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4.0 MOBILISATION TIME:

Considering outstation agencies the mobilisation time shall be within 15 days. 5.0 JOB TO COMMENCE:

As advised and the job shall be commenced within 2 days of advice.

6.0. PENALTY:

For critical jobs mutually agreed time schedule shall be firmed up and for any delay beyond the mutually agreed schedule, a penalty of 1/2 % per week subjected to maximum of 5% of the value of that particular job shall be deducted from the agency bill.

7.0 VALIDITY OF CONTRACT:

One year from the date of LOI/PO whichever is earlier , tentatively Oct 2011. 8.0 TOTAL FINANCIAL LIMIT REQUIRED FOR THE FULL VA LIDITY OF THE

ORDER REQUISITIONED FOR ALL THE AGENCIES TOGETHER: 8.1. The Total Estimated Financial Limit of this job is Rs.2,50,00,000/- approximately,

which is proposed to be distributed between 2 agencies in the ratio of 60:40. 8.2. The order will be placed on the lowest agency with the rate accepted by HPCL for 60% of

the Total ordered value. 8.3. This lowest accepted rate will be counter offered to the L2 agency for their acceptance based

on which the order will be placed for 40% of the Total ordered value. 8.4. In case more than 2 bidders quotes the same lowest (L-1) rate, the total ordered value will be

equally apportioned between all such bidders only. 8.5. In case one bidder quotes the lowest (L-1) rate and more than 1 bidder quotes the same

second lowest (L-2) rate, order will be placed on the L-1 bidder for 60% of the total order value and the remaining 40% will be equally distributed among the L2 rate quoted bidders.

8.6. However, HPCL reserves the right to allocate the Total Financial Limit to the lowest agency and/or any other ratio.

9.0 PAYMENT SCHEDULE / PAYMENT TERMS: 9.1. Monthly RA Bills. 9.2. Payments will be made against Running Accounts bills certified by the Owner's Engineer-in-

Charge/ Site-in-Charge within 15 days from the date of receipt of the certified bill by HPCL.



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9.3. Running Account Bills and the final bill shall be submitted by the Contractor together with the duly signed measurements sheet(s) to the Engineer-in-Charge/ Site-in-Charge of the Owner in quadruplicate for certification. The Bills shall also be accompanied by quantity calculations in support of the quantities contained in the bill along with cement consumption statement, actual/ theoretical, wherever applicable duly certified by the Engineer-in-Charge/ Site-in-Charge of the Owner.

9.4. All running account payments shall be regarded as on account payment(s) to be finally

adjusted against the final bill payment. Payment of Running Account Bill(s) shall not determine or affect in any way the rights of the Owner under this Contract to make the final adjustments of the quantities of material, measurements of work and adjustments of amounts etc. in the final bill.

9.5. The final bill shall be submitted by the Contractor within one month of the date of

completion of the work fully and completely in all respects. If the Contractor fails to submit the final bill accordingly Engineer-in-Charge/ Site-in-Charge may make the measurement and determine the total amount payable for the work carried out by the Contractor and such a certification shall be final and binding on the Contractor. The Owner/ Engineer- in-Charge/ Site-in-Charge may take the assistance of an outside party for taking the measurement, the expenses of which shall be payable by the Contractor.

9.6. Payment of final bill shall be made within 30 days from the date of receipt of the certified bill

by the Disbursement Section of the owner. 9.7. Wherever possible, payment shall be tendered to the contractor in electronic mode (e-

payment) through any of the designate banks. The contractor will comply by furnishing full particulars of bank account mandate) to which the payments will be routed. Owner reserves the right to make payment in any alternate mode also.

9.8. For the jobs carried out at oil wharf and ATP 10% extra on the schedule of rates, for

OSTT 25% extra on the schedule of rates. 10.0 SECURITY DEPOSIT:

The tenderer, with whom the contract is decided to be entered into and intimation is so given will have to make a security deposit of one percent (1%) of the total contract value in the form of account payee crossed demand draft drawn in favour of the Owner, within 15 days from the date of intimation of acceptance of their tender; to the contact person, failing which the Owner reserves the right to cancel the Contract and forfeit the EMD. 1% of PO/Contract value as Security deposit will be acceptable in the form of Demand draft up to Rs.50,000/- and in the form of Demand draft / Bank guarantee beyond



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Rs.50,000/-.Composite PBG for 10% of PO value towards Security Deposit and Performance bank guarantee shall be accepted; which shall be valid up to a period of 3 months beyond the expiry of Defect liability period. Demand Draft should be drawn on Scheduled Banks, other than co-operative bank.

11.0 GUARANTEE:

The contractor shall guarantee the work executed for a period of 12 months from the date of completion of the job. Any damage or defect that may arise or lie undiscovered at the time of completion of the job shall be rectified or replaced by the contractor at his own cost. The decision of the Engineer Incharge/ Site-Incharge/ Owner shall be the final in deciding whether the defect has to be rectified or replaced.

12.0 RETENTION:

10% of the total value of the Running Account and Final Bill will be deducted and retained by the Owner as retention money on account of any damage/defect liability that may arise for the period covered under the defect liability period clause of the Contract free of interest. Any damage or defect that may arise or lie undiscovered at the time of issue of completion certificate connected in any way with the equipment or materials supplied by contractor or in workmanship shall be rectified or replaced by the contractor at his own expense failing which the Owner shall be entitled to rectify the said damage/defect from the retention money. Any excess of expenditure incurred by the Owner on account of damage or defect shall be payable by the Contractor. The decision of the Owner in this behalf shall not be liable to be questioned but shall be final and binding on the Contractor.

Thus, deduction towards retention money is applicable only in case of job/works contracts (civil, mechanical, electrical, maintenance etc.) where any damage or defect may arise in future (i.e. within 12 months from the date of completion of job) or lie undiscovered at the time of issue of completion certificate

13.0 WORKS CONTRACTS TAX:

Applicable as per the prevailing rules. 14.0 NOTES TO AGENCY: 14.1 The contractor shall engage a qualified and experienced supervisor who can understand the

instructions given by Engineer-in-charge.

14.2 Agency shall have contact telephone no. to contract any time inclusive of out of office hours and holidays. The supervisor shall meet job engineer on every working day morning



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between 8.00AM to 8.30AM without fail. The supervisors of the agencies shall carry walkie talkie sets. (min. 2 sets).

14.3 System scaffolding as and when required has to be arranged by the contractor for carrying out jobs at all elevations at their own cost and no additional claim shall be entertained on this account. Wooden scaffolding is not permitted.

14.4 The entire jobs at all stages are subject to the Inspection and approval by Job Engineer and carry out the jobs along with the other agencies.

14.5 Agency shall ensure the presence of their supervisor at the job site during the execution of job failing which the work permit shall be withdrawn & jobs suspended.

14.6 Agency shall mobilize necessary material, manpower etc for carrying out the jobs within two days of intimation. Agency shall mobilize material in sufficient quantities in line with the schedule of the work. Agency shall obtain police verification certificate of agency personnel for obtaining passes.

14.7 Agency should strictly adhere to the Safety rules and regulations of the Refinery.

14.8 Agency shall record the measurements only on HPCL approved format only.

14.9 All measurements sheets and other attachments submitted along with the bill shall carry the bill no and date clear description of job carried out and its location.

14.10 The agency shall submit the necessary and relevant document / certificates in support of the Seignior age fee payment at the rates applicable from time to time and as per the circular from Department of Mines and Geology, Government of Andhra Pradesh for the quantity of materials used for the works. Failing the submission of the same, the bills shall not be processed for the payment.

14.11 Measurement of Work:

Measurement of work shall be made in units mentioned in schedule of quantities / rates, according to CPWD and IS specification No.1200.

14.12 Tests & Inspection:

14.12.1 The contractor shall carryout all tests, if required, to establish the quality of material conforming to the relevant standards / codes degree of performance, described in tender document. The test procedure and acceptance criteria, if not specified in the tender documents, shall be as decided by the Engineer-in-charge. Such tests either on the field or at outside laboratories shall be carried out by the contractor at his own cost.

14.12.2 The work on the field including satisfactory storage of material is subject to inspection at all times by the Engineer-in-Charge. The contractor shall carryout all instruction given during inspection and shall ensure that the work is carried out according to the provisions of the tender and other technical documents furnished to him form time to time during the performance of the work. Test procedures and acceptance criteria of all work, if not already described in the tender document, shall be per as per direction of Engineer-in-Charge.



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14.12.3 Any material brought to site, if rejected by Engineer-in-Charge; the same shall be removed from the site, rectified and re-tested, where applicable as per directions of Engineer-in-Charge at contractor's own cost.

14.12.4 Inspection and acceptance of work / materials by the owner / Engineer-in-Charge shall not relieve the contractor from any of his responsibilities under this contract.

14.13. CEMENT, REINFORCEMENT STEEL AND STRUCTURAL STEEL:

14.13.1 Cement, reinforcement steel and structural steel shall be supplied by the agency.

14.13.2 Cash bills of cement, reinforcement steel and structural steel brought to the site shall be submitted to HPCL and proper records as per instructions of the Engineer-in-Charge shall be maintained at site on receipt of cement, reinforcement steel and structural steel.

14.13.3 Agency is required to procure the material in sufficient quantities in line with the progress schedule for the work.

14.13.4 Theoretical cement consumption as per CPWD VS actual cement brought to the site along with reconciliation statement shall be submitted for each RA bill. Any error / discrepancy at the outcome of material reconciliation can result in termination of the contract or back charging to the agency's account and HPCL's decision in this regard is final and binding on the agency.

14.13.5 Reinforcement steel shall be brought by the agency in standards lengths. Laps in the reinforcement steel shall be paid as per IS guidelines. No payment shall be made for scrap material. Procurement of non-standard lengths of steel shall not entitle the contractor for additional lappages.

14.14 SPECIFICATION OF THE MATERIALS:

14.14.1 CEMENT:

Cement to be supplied by Contractor shall conform to IS: 455 (Portland Slag Cement) of approved brand.

14.14.2 HIGH YIELD DEFORMED STEEL REINFORCEMENT:

Cold twisted high yield deformed steel bars shall conform to IS: 1786.

14.14.3 STRUCTURAL STEEL:

Structural steel, MS Flats to be supplied by the contractor shall conform to IS: 2062 Gr.'A'. Pipes for tubular trusses shall confirm to IS: 1161 St 55 Grade, electrodes for welding shall conform to IS: 814, IS: 815 or equivalent. Bolts and nuts, if any shall conform to IS 1367. Manufacturer's test certificates shall be made available to the Engineer-in-Charge and / or tests have to be carried out as per relevant IS codes as required by Engineer-in-Charge.

14.15. TESTS AFTER DELIVERY:



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Each consignment of cement / reinforcement steel / structural steel may, after delivery on the site and at the discretion of the Engineer-in-Charge be subjected to any or all of the tests and analysis required by the relevant Indian Standard specifications and contractor shall bear the cost of all such tests. The tests are to be carried out at the laboratories approved by Engineer-in-Charge. The agency shall submit the test certificate for each consignment of reinforcement steel brought to site for use in works. The corporation is at liberty to get the same tested at random at the cost of the agency. In case the test results differ largely, the agency is liable for penalty as deemed fit by the corporation.

14.16. REJECTION OF CEMENT / REINFORCEMENT STEEL / STRUCTURAL STEEL:

The Engineer-in-Charge may reject any cement / reinforcement steel / structural steel as a result of any tests thereof notwithstanding the manufacturer's certificate. He may also reject cement which has deteriorated owing to inadequate protection from moisture or due to intrusion of foreign matter or other causes. Any cement / reinforcement / structural steel which is considered defective by the Engineer-in-Charge shall not be used and shall be promptly removed within 24 hours from the site by the contractor at his own expenses.

14.17. Special conditions of contract shall be read in conjunction with General Conditions of Contract. Any portion of GCC repugnant to or at variance with any provision (s) of special condition of contract, special conditions of contract overrides the provision s of GCC only to such repugnancy or variance.

14.18. Technical specifications for all items of Civil works of CPWD are applicable or as per attachment enclosed.

14.19. PREAMBLE TO BILL (S) OF QUANTITIES:

14. 19.1. The rates shall be inclusive of costs of all materials, labour, tools & tackles etc., and all costs and expenses which may be required in for the construction of the work described, together with all general risks involved, liabilities and obligations set forth or applied in the documents on which the tender is based.

14.19.2. General directions and description of works and materials given elsewhere in the tender documents are not necessarily being repeated in the Bill(s) of quantities. A reference is to be made to the other documents for the full information / details.

14.19.3. Unless otherwise specified in the description of items of work in Bill (s) of Quantities the rates shall be for all heights and levels.

14.19.4. For all cement concrete work, the machine crushed hard blue granite stone aggregate shall be used whether the same has been specifically mentioned in the item of work or not and the rates quoted will be deemed to have been for the use of the above mentioned aggregate.

1419.5. IS codes / Specification referred shall mean latest IS codes / specifications up to date.

14.19.6. House keeping the area of work and surrounding shall have to be carried out on daily basis.



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14.19.7. The agency shall take care of all statutory requirements such as ESI, PF, Minimum wages etc. The agency shall posses its own individual ESI code and PF Code to obtain the necessary FORM-V from HPCL to obtain the labour license and photo identity passes for the labour to be engaged for the job in refinery.

14.19.8. Women labour shall not be allowed.

14.20 SPECIFIC REQUIREMENTS:

14.20.1 The construction chemicals to be used shall be a.)FOSROC chemicals (India) Limited b.) MC Bauchmie c.) Sika(India) d.) BASF & e.) CICO as per the directions of Engineer-In-Charge.

14.20.2 Bidders to note that all the works specified in this tender / bid are to be executed in an operating Refinery. Hot permits have to be obtained from the owner wherever necessary. Work execution shall be carried out within the timings specified by the owner. Special sanction shall be taken from the owner for working beyond standard working hours. Bidders quoted rates shall be deemed to have taken care of the aspects and no extra claim at later date shall be entertained on this account.

14.21. IMPORTANT NOTES TO THE AGENCIES:

14.21.1 The rehabilitation / repair jobs have to be carried out during the normal operation of the process units. All the safety precautions stipulated shall be strictly followed. Usage of the relevant personnel protective equipment shall be ensured and the work shall be carried out with valid work permits.

14.21.2 The agency has to support the columns, beams, slabs, equipment etc under repair to take care of Dynamic / static loads as the case may be as per the requirement and take the approval of HPCL before carrying out any repairs. The scheme of the supporting system shall be approved by HPCL before commencing the rehabilitation / repair jobs.

14.21.3 The scope of the work also includes the cutting and removal of insert plates / angles etc., in concrete columns, beams, slabs etc. under repair, during chipping of concrete, provision of temporary supports to cables, panel boxes, junction boxes, service lines etc., to facilitate the repairs to structures.

14.21.4 While carrying out the chipping of loose / porous / spalled / damaged concrete, it shall be ensured that the area is properly covered so that the chipped material /debris does not fall on the equipment adjacent to and below the area. While chipping at higher elevations, the scaffolding platform shall be covered with sheets / tarpaulins, to prevent the debris falling on the equipment / manpower below the area of repair works.

14.21.5 Permits shall be issued from 8.00 am to 16.30 pm from Monday to Saturday. However, extension permits are with prior approval at the discretion of the corporation.

14.21.6 Agency shall follow professional documentation for material movement, consumption, testing and inspection data, work measurements and daily logging etc.



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14.21.7 The agency shall be prepared to execute part order. The quantities are likely to vary.

14.21.8 Contractor shall visit the site, understand the scope of the job and familiarize with the area and site conditions under which the job is to be carried out before submitting his offer. Contractor shall meet the Engineer-in-Charge for any clarifications regarding the scope and locations of the work to be carried out.

15.0 SPECIAL CONDITIONS OF CONTRACT:

Repair Scheme A) Column Foundations Repair scheme is given below: 1. First break and remove the flooring concrete around the columns to expose the foundations. 2. Excavate the soil around the columns below the flooring concrete to expose the foundations to

assess the degree of damage to the foundations. 3. Assuming the foundation is a pile foundation, chip open the cover concrete until all the corroded

steel rods exposed or all the concrete affected by carbonation is removed whichever is deeper. Clean the steel rods with steel wire brush to remove the rust completely.

4. Chip the spallen surface of concrete to remove all loose materials. Then brush tit with steel wire

brush to remove all loose particles. Wash the surface with potable water. 5. Measure the net diameter of corroded steel bars and assess the net area of steel available using a

vernier caliper. 6. The area of steel originally provided can be determined from the drawings/ assessed from the

physical observation of the rods exiting in the columns. 7. Apply coat of anticorrosive coating like NITO-ZINC PRIMER manufactured by M/s.

FOSROC CHEMICALS LIMITED or approved equivalent mentioned in the tender document to all the existing reinforcements. It shall be ensured that the NITO-ZINC is coated all through out the surface of the rods including al crevices.

8. If the difference between the area of steel originally provided and the measured net area is more

than 5 to 10% provide extra steel. Tie the steel to the existing steel. 9. Leak proof form work which should not deform or leak due to pressure of micro concrete shall

be fabricated and erected in position. The form work should be coated with mould release agent



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Reebol prior to the final fixing in position. Proper supporting arrangements are to be made for keeping the shutter in correct line and length.

10. Encasement is done using micro concrete, RENDEROC RG(S) manufactured by FOSROC

CHEMICALS LIMITED or approved equivalent mentioned in the tender document with 75% aggregate (washed /cleaned) by weight of size 6.4mm and down size. It shall be ensured that clear cover to the new steel is 60 mm. The curing has to be done immediately after stripping the form work with NITO-BOND AR (1:1 by volume of water) or approved equivalent mentioned in the tender document at a coverage of 8-10 sq.m / lt. It is to be noted that local site decisions have to be taken depending on the site conditions.

11. Faces of all repaired columns shall be coated with Dekguard S or approved equivalent mentioned

in the tender document in 2 coats at the rate of 0.35 Lt / sq.m. B) Columns:

The following repair scheme is recommended for the corroded column: 1. Prop the beams on all the sides of the columns for all the storeys. Ensure that the props come

in the same vertical line. (Fig.1). The props shall be able to take the total load coming on to the column.

2. Chip open the cover concrete until all the corroded steel rods are exposed or all the concrete

affected by carbonation is removed whichever is deeper. Clean the steel rods with steel wire brush to remove the rust completely.

3. Chip the spallen surface of concrete to remove all loose materials. Then brush it with steel

wire brush to remove all loose particles. Wash the surface with potable water.

4. Measure the net diameter of corroded steel bars and assess the net area of steel available using a vernier caliper.

5. The area of steel originally provided can be determined from the drawings / assessed from

physical observation of the rods existing in the columns.

6. Apply a coat of anticorrosive coating like NTIO-ZINC PRIMER manufactured by M/s. FOSROC CHEMICALS LIMITED or approved equivalent mentioned in the tender document to all the existing reinforcements. It shall be ensured that the NTIO-ZINC is coated all through out the surface of the rods including all crevices.

7. If the difference between the area of steel originally provided and the measured net area is

more than 5 to 10% provide extra steel. The extent of taking the steel below floor level shall be decided at the site depending on the area affected by corrosion. If the steel in the column



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below the foundation is not corroded for a sufficient length (Lap length) the extra steel provided can be tied to the existing rods for a length of lap length (Fig.2). If the existing steel in the column is corroded up to the top of the foundation new bars have to be anchored by drilling holes in the foundation for a length of development length in tension (Fig.2a). Additional bars thus introduced are bonded with the concrete using polymer based epoxy LOKSET manufactured by M/s. FOSROC CHEMICALS or approved equivalent mentioned in the tender document. Anti corrosive coating can be applied to the new longitudinal bars before placing. But to the ties this coating has to be applied after placing in position in order to avoid crack in the coating. New longitudinal bars have to be tied using new column ties as shown in Fig.3, if the additional bars are provided only at the corners and also if the number of new bars is less than 12 numbers with the spacing of the corner bar and adjacent bar less than 75mm. In case more than 12 rods are provided the ties have to be anchored into the concrete by drilling holes in the concrete and inserting the ends of the ties into the holes (fig.3a). The depth of drilling shall be such that length of the ties from the center of new longitudinal bar is 8 times the diameter of tie. The ends of the rods are bonded with the concrete using lock set. The arrangement of fixing the column bars at top is shown in (fig.4 & 4a).

8. Leak proof form work which should not deform or leak due to pressure of micro concrete

shall be fabricated and erected in position. The form work should be coated with mould release agent Reebol prior to the final fixing in position. Proper supporting arrangements are to be made for keeping the shutter in correct line and length.

9. Encasement is done using micro concrete RENDEROC RG(S) manufactured by FOSROC

CHEMICALS LIMITED or approved equivalent mentioned in the tender document with 75% aggregate (washed / cleaned) by weight, of size 6.4 mm and down size. It shall be ensured that clear cover to the new steel is 50 mm. The curing has to be done immediately after stripping the formwork with NITO-BOND AR (1:1 by volume of water) at coverage of 8-10 sq.m. / Lit It is to be noted that local site decisions have to be taken depending on the site conditions.

10. Faces of all repaired columns shall be coated with DECKGAURD S or approved equivalent

mentioned in the tender document in 2 coats at the rate of 0.35 lt / sq.m. C) Beams: Basic steps involved in the repair of beams are almost the same as that for columns. 1. Prop the slabs with a runner on sides of the beam as shown in (fig.5) so that even if the beam is

removed the slab shall be safe.



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2. Chip open the cover concrete at the bottom face & sides until all the corroded steel rods exposed or all the concrete affected by carbonation is removed whichever is deeper and clean the steel rods with steel wire brush to remove the rust completely.

3. Chip the spalled surface of concrete to remove the loose materials. Then brush it with steel wire

brush to remove all loose particles. Wash the surface with potable water. 4. Measure the net diameter of corroded steel bars and assesses the net area available using vernier

calipers.

5. Apply coat of anti corrosive agent like NITO-ZINC PRIMER or approved equivalent mentioned in the tender document to the existing bars.

6. The additional area of steel to be provided can be determined once we know the original area

provided from the drawings/ physical observation of the rods. 7. If the additional area required is coming to be more than about 5-10% of the original area

provided, provide extra steel. Tie the steel to the existing steel as shown in (Fig.5). The details shown in (fig.5) are adopted when the vertical leg of the stirrups is also corroded. In case the longitudinal steel and bottom leg of the ties alone are corroded without much damage to the vertical leg of the stirrups, the following details shown in (fig.5a) are adopted. Ties can be anchored by drilling holes through the slab and bonded with polymer based epoxy lokset. Anticorrosive coating can be applied to new longitudinal bars before placing. But to the ties this coating has to be applied after placing in position in order to avoid crack in the coating.

8. Leak proof from work which should not deform or leak due to pressure of micro concrete shall

be fabricated and erected in position. The form work should be coated with mould release agent Reebol prior to the final fixing in position. Proper supporting arrangements are to be made for keeping the shutter in correct line and length.

9. Encasement is done using micro concrete RENDEROC RG(S) manufactured by FOSROC

CHEMICALS (I) LIMITED or approved equivalent mentioned in the tender document with 50% aggregate (washed / cleaned ) by weight of size 6.4 mm and down size. The curing has to be done immediately after stripping the form work with NITO-BOND AR (1:1 by volume of water) or approved equivalent mentioned in the tender document at a coverage of 8-10 sq.m/ lt. (fig.6). Repair scheme for beam without slab is shown in (fig.7) it is to be noted that local site decisions have to be taken depending on the site conditions.

10. Faces of all repaired beams shall be coated with Dekguard S or approved equivalent mentioned

in the tender document in 2 coats at the rate of 0.35 lt /sq.m. D) Slabs:



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The repair of slabs is also almost the same as that of columns and beams. (i) Prop the slab at intervals of say about 1.5m (Try to avoid propping at the centre.) (ii) Chip open the cover concrete at downside of the slab until all the corroded steel rods exposed

or all the concrete affected by carbonation is removed whichever deeper & clean the steel with steel wire brush to remove the rust completely.

(iii) Chip the spalled surface of concrete to remove all loose materials. Then brush it with steel

wire brush to remove all loose particles. Wash the surface with potable water. (iv) Measure the net area of steel available using vernier calipers. (v) The area of steel originally provided can be determined from the drawings / assessed from

physical observation of the rods existing in the columns. (vi) Apply coat of anticorrosive coating like NITO-ZINC PRIMER manufactured by

M./s.FOSROC CHEMICALS LIMITED or approved equivalent mentioned in the tender document to all the existing reinforcements. It shall be ensured that the NITO-ZINC is coated all through out the surface of rods including all crevices.

(vii) If the difference between the area of steel originally provided and the measured net area is

more than 5% to 10% provide extra steel. Additional bars thus introduced are anchored to the beam for a length of Ldt/3, where Ldt is the development length in tension. These additional bars are bonded to the beam by using polymer based epoxy losket. The details are shown in (figure 8, 8a and 9). Additional steel shall be tied to the existing steel or anchored using anchors drilled into the slab.

(viii) Leak proof form work which should not deform or leak into the concrete of the slab due to

pressure of micro concrete shall be erected in position. The form work should be coated with mould release agent Reebol prior to final fixing in position. Proper supporting arrangements are to be made for keeping the shutter in correct line and length.

(ix) The micro concrete, RENDROC RG (S) or approved equivalent mentioned in the tender

document with 50% aggregate of size 6.4mm and down is poured by funnels by drilling holes of about 50mm dia at 2m intervals in both directions. The curing has to be done immediately after stripping the form work with NITO-BOND AR (1:1 by volume of water) or approved equivalent mentioned in the tender document at a coverage of 8-10 sq.m. / lt. It shall be ensured that clear cover to the new steel is 30 m.

(x) Apply two coats of NITROFLOR FC 150 (a high build solvent free epoxy resin) or approved

equivalent mentioned in the tender document of 500 microns DFT, after all the floor surfaces



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are cleaned / thoroughly using Reebaklens, a concrete cleaning and etching agent. It is to be noted that local site decisions have to be taken depending on the site conditions.

E) Pedestal Repair scheme of pedestal is also same as that of columns as shown in (fig.10) 16.0 DRAWINGS : Please refer Annexure-J (Total 11 pages) for the above mentioned figures.

17.1. SAFETY REGULATIONS FOR CONTRACTORS:

Please refer Annexure--I (Attached herewith).

18.0 HOW TO QUOTE:

18.1. Agencies to quote a Single Percentage (below (or) above, - / +) on the Schedule of Rates specified by HPCL in this RFQ. Please refer Annexure-E for Schedule of Rates & Annexure-F for Schedule of Quotation.

18.2. The rate(s) quoted shall be firm and exclusive of Service Tax and inclusive of all other taxes (including WCT) , duties and any other levies, etc. that are presently applicable or those which may become applicable in the future. No escalation is permitted on your Quoted Rates throughout the order / completion period on account of any variation in the prices of material, cost of labour or any other reasons..

18.3 No escalation/ variation is permitted on your Quoted Rates throughout the order / completion period on account of any variation in the prices of material, cost of labour or any other reasons, whatsoever.

18.4 No amount shall be payable to the Agency, other than the Rates quoted by the Agency, in Quotation plus the Service Tax and Cess on Service Tax.

19.0. SERVICE TAX:

19.1. Service Tax and Cess on the Service Tax, shall be payable extra, if applicable, in accordance with the rate prevailing (before the contractual date of completion) as per the Statutory Provisions and Rules relating to Service Tax.

IMP NOTES:

Service Tax is applicable for the service item only. Applicability of service tax & rate of service tax shall be checked & decided by HPCL-Finance while making payment to the agency.

19.2. The rate specified is inclusive of all other taxes, duties and levies, as specified above.



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19.3. Variation of taxes and duties arising out of the amendments to the Central / State enactments, in respect of sale of goods / services covered under this bid shall be to HPCL's account, so long as:

19.4. They relate to the period after the opening of the priced bid, but before the contracted completion period (excluding permitted extensions due to delay on account of the contractors, if any) or the actual completion period, whichever is earlier; and

19.5. The vendor furnishes documentary evidence of incurrence of such variations, in addition to the invoices / documents for claiming Cenvat / Input credit, wherever applicable.

19.6. NOTE REGARDING SERVICE TAX:

Please note that Service Tax and Cess on Service Tax, shall be payable only if the following conditions are fulfilled:

19.6.1. Service Tax shall be paid extra, as specified above.

19.6.2. Service Tax component shall be shown as a separate item in your Invoice.

19.6.3. Whenever called for by HPCL, the Agency shall furnish documentary evidence of having paid the Service Tax payable against the PO, to the Service Tax Authorities.

19.6.4. The Agency shall provide all necessary documents to enable HPCL to avail the Cenvat credit, as per the prevailing guidelines of Service Tax authorities.

19.6.5. The following information should be contained in the Invoice/ Bill/ Challan issued by the Agency:

19.6.6. Name & Address of the Agency

19.6.7. Service Tax Registration Number. (The Agency should submit a photocopy of the Certificate of Registration with the Service Tax Authorities allocating their Registration Number).

19.6.8. The 15-digit PAN based STC Number allocated to the Agency by the Service Tax authorities. (The Agency should submit a photocopy of the Certificate from the Service Tax Authorities allocating them their unique 15-digit PAN based STC Number).

19.6.9. S. No. of the Invoice/ Bill/ Challan

19.6.10.Date of Issue

19.6.11.Description and Value of Input Service

19.6.12.Service Tax paid

************

Annexure – A


CONCRETE STRUCTURES IN VISAKH REFINERY GENERAL TERMS & CONDITIONS OF WORKS CONTRACT) (38 Pages)

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1 PRELIMINARY

1.1 This is a Contract for execution of _________________________________ work at _______________________(please fill up the blanks)

1.2 The tenderer for the abovementioned item of work is ____________________________. (please give the name and address of the tenderer)

1.3 The terms and conditions mentioned hereunder are the terms and conditions of the Contract for the execution of the work mentioned under item 1.1 above.

1.4 It is the clear understanding between Hindustan Petroleum Corporation Limited and the tenderer ______________________________________ that (name and address of the tenderer) in case the tender of ______________________________________________________________ is (name and address of the tenderer) accepted by Hindustan Petroleum Corporation Limited and an intimation to that effect is so issued and also a Purchase Order is placed with (name and address of the tenderer) this document will be termed as a Contract between the parties and terms and conditions hereunder would govern the parties interest.

1.5 Interpretation of Contract Documents: All documents forming part of the Contract are to be taken mutually explanatory. Should there be any discrepancy, inconsistency, error or omission in the contract, the decision of the Owner/Engineer-in-Charge/Site-in-Charge shall be the final and the contractor shall abide by the decision. The decision shall not be arbitrable. Works shown upon the drawings but not mentioned in the specification or described in the specifications without being shown on the drawings shall nevertheless be deemed to be included in the same manner as if they are shown in the drawings and described in the specifications.

1.6 Special conditions of Contract : The special conditions of contract, if any provided and whenever and wherever referred to shall be read in conjunction with General Terms and Conditions of contract, specifications, drawings, and any other documents forming part of this contract wherever the context so requires. Notwithstanding the subdivision of the documents into separate sections, parts volumes, every section, part or volume shall be deemed to be supplementary or complementary to each other and shall be read in whole. In case of any misunderstanding arising the same shall be referred to decision of the Owner/ Engineer-in-Charge/Site-in-Charge and their decision shall be final and binding and the decision shall not be arbitrable.

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It is the clear understanding that wherever it is mentioned that the Contractor shall do/perform a work and/or provide facilities for the performance of the work, the doing or the performance or the providing of the facilities is at the cost and expenses of the work not liable to be paid or reimbursed by the Owner.

2. DEFINITIONS

In this contract unless otherwise specifically provided or defined and unless a contrary intention appears from the contract the following words and expressions are used in the following meanings;

2.1 The term "Agreement" wherever appearing in this document shall be read as "Contract".

2.2 The "Authority" for the purpose of this Contract shall be the Chairman and Managing Director or any other person so appointed or authorised.

2.3 The "Chairman and Managing Director" shall mean the Chairman and Managing Director of HINDUSTAN PETROLEUM CORPORATION LIMITED or any person so appointed, nominated or designated and holding the office of Chairman & Managing Director.

2.4 The "Change Order" means an order given in writing by the Engineer-in-Charge or by Owner to effect additions to or deletion from or alterations into the Work.

2.5 The "Construction Equipment" means all appliances and equipment of whatsoever nature for the use in or for the execution, completion, operation or maintenance of the work except those intended to form part of the Permanent Work.

2.6 The "Contract" between the Owner and the Contractor shall mean and include all documents like enquiry, tender submitted by the contractor and the purchase order issued by the owner and other documents connected with the issue of the purchase order and orders, instruction, drawings, change orders, directions issued by the Owner/Engineer-in-Charge/Site-in-Charge for the execution, completion and commissioning of the works and the period of contract mentioned in the Contract including such periods of time extensions as may be granted by the owner at the request of the contractor and such period of time for which the work is continued by the contractor for purposes of completion of the work.

2.7 "The Contractor" means the person or the persons, firm or Company whose tender has been accepted by the Owner and includes the Contractor's legal heirs, representative, successor(s) and permitted assignees.

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2.8 The "Drawings" shall include maps, plans and tracings or prints thereof with any modifications approved in writing by the Engineer-in-Charge and such other drawings as may, from time to time, be furnished or approved in writing by the Engineer-in-Charge.

2.9 The "Engineer-in-Charge or Site-in-Charge" shall mean the person appointed or designated as such by the Owner and shall include those who are expressly authorised by the owner to act for and on its behalf.

2.10 "The Owner" means the HINDUSTAN PETROLEUM CORPORATION LIMITED incorporated in India having its Registered office at PETROLEUM HOUSE, 17, JAMSHEDJI TATA ROAD, BOMBAY -400020 and Marketing office at ____________________________________________ or their successors or assignees.

2.11 The "Permanent Work" means and includes works which form a part of the work to be handed over to the Owner by the Contractor on completion of the contract.

2.12 The "Project Manager" shall mean the Project Manager of HINDUSTAN PETROLEUM CORPORATION LIMITED, or any person so appointed, nominated or designated.

2.13 The "Site" means the land on which the work is to be executed or carried out and such other place(s) for purpose of performing the Contract.

2.14 The "Specifications" shall mean the various technical and other specifications attached and referred to in the tender documents. It shall also include the latest editions, including all addenda/corrigenda or relevant Indian Standard Specifications and Bureau Of Indian Standards.

2.15 The "Sub-Contractor" means any person or firm or Company (other than the Contractor) to whom any part of the work has been entrusted by the Contractor with the prior written consent of the Owner/Engineer-in-Charge/Site-in- Charge and their legal heirs, representatives, successors and permitted assignees of such person, firm or Company.

2.16 The "Temporary Work" means and includes all such works which are a part of the contract for execution of the permanent work but does not form part of the permanent work confirming to practices, procedures applicable rules and regulations relevant in that behalf.

2.17 The "Tender" means the document submitted by a person or authority for carrying out the work and the Tenderer means a person or authority who submits the tender offering to carry out the work as per the terms and conditions.

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2.18 The "Work" shall mean the works to be executed in accordance with the Contract or part thereof as the case may be and shall include extra, additional, altered or substituted works as maybe required for the purposes of completion of the work contemplated under the Contract.

3. SUBMISSION OF TENDER

3.1 Before submitting the Tender, the Tenderer shall at their own cost and expenses visit the site, examine and satisfy as to the nature of the existing roads, means of communications, the character of the soil, state of land and of the excavations, the correct dimensions of the work facilities for procuring various construction and other material and their availability, and shall obtain information on all matters and conditions as they may feel necessary for the execution of the works as intended by the Owners and shall also satisfy of the availability of suitable water for construction of civil works and for drinking purpose and power required for fabrication work etc. Tenderer, whose tender may be accepted and with whom the Contract is entered into shall not be eligible and be able to make any claim on any of the said counts in what so ever manner for what so ever reasons at any point of time and such a claim shall not be raised as a dispute and shall not be arbitrable.

® A pre-bid meeting may be held as per the schedule mentioned in the tender.

3.2 The Tenderer shall be deemed to have satisfied fully before tendering as to the correctness and sufficiency of his tender for the works and of the rates and prices quoted in the schedule of quantities which rates and prices shall except as otherwise provided cover all his obligations under the contract.

3.3 It must be clearly understood that the whole of the conditions and specifications are intended to be strictly enforced and that no work will be considered as extra work and allowed and paid for unless they are clearly outside the scope, spirit, meaning of the Contract and intent of the Owner and have been so ordered in writing by Owner and/or Engineer-in-Charge/Site-in-Charge, whose decision shall be final and binding.

3.4 Before filling the Tender the Contractor will check and satisfy all drawings and materials to be procured and the schedule of quantities by obtaining clarification from the Owner on all the items as may be desired by the Tenderer. No claim for any alleged loss or compensation will be entertained on this account, after submission of Tender by the Tenderer/Contractor and such a claim shall not be arbitrable.

®3.5 Unless specifically provided for in the tender documents or any Special Conditions, no escalation in the Tender rates or prices quoted will be permitted throughout the period of contract or the period of actual completion of the job whichever is later on account of any

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variation in prices of materials or cost of labour or due to any other reasons. Claims on account of escalation shall not be arbitrable.

3.6 The quantities indicated in the Tender are approximate. The approved schedule of rates of the contract will be applicable for variations upto plus or minus 25% of the contract value. No revision of schedule of rates will be permitted for such variations in the contract value, including variations of individual quantities, addition of new items, alterations, additions/deletions or substitutions of items, as mentioned above. Quantities etc. mentioned and accepted in the joint measurement sheets shall alone be final and binding on the parties.

3.7 Owner reserve their right to award the contract to any tenderer and their decision in this regard shall be final. They also reserve their right to reject any or all tenders received. No disputes could be raised by any tenderer(s) whose tender has been rejected.

3.8 The Rates quoted by the Tenderer shall include Costs and expenses on all counts viz. cost of materials, transportation of machine(s), tools, equipments, labour, power, Administration charges, price escalations, profits, etc. etc. except to the extent of the cost of material(s), if any, agreed to be supplied by Owner and mentioned specifically in that regard in condition of Contract, in which case, the cost of such material if taken for preparation of the Contractor's Bill(s) shall be deducted before making payment of the Bill(s) of the Contractor. The description given in the schedule of quantities shall unless otherwise stated be held to include wastage on materials, carriage and cartage, carrying in and return of empties, hoisting, setting, fitting and fixing in position and all other expenses necessary in and for the full and complete execution and completion of works and in accordance with good practice and recognised principles in that regard.

3.9 Employees of the State and Central Govt. and employees of the Public Sector Undertakings, including retired employees are covered under their respective service conditions/rules in regard to their submitting the tender. All such persons should ensure compliance to the respective/applicable conditions, rules etc. etc. Any person not complying with those rules etc. but submitting the tender in violation of such rules, after being so noticed shall be liable for the forfeiture of the Earnest Money Deposit made with the tender, termination of Contract and sufferance on account of forfeiture of Security Deposit and sufferance of damages arising as a result of termination of Contract.

®3.10 In consideration for having a chance to be considered for entering into a contract with the Owner, the Tenderer agrees that the Tender submitted by him shall remain valid for the period prescribed in the tender conditions, from the date of opening of the tender. The

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Tenderer shall not be entitled during the said validity period, to revoke or cancel the tender without the consent in writing from the Owner.

In case the tenderer revokes or cancels the tender or varies any of terms of the tender without the Consent of the Owner, in writing, the Tenderer forfeits the right to the refund of the Earnest Money paid along with the tender.

®3.11 The prices quoted by the Tenderer shall be firm during the validity period of the bid and Tenderer agrees to keep the bid alive and valid during the said period. The Tenderers shall particularly take note of this factor before submitting their tender(s).

3.12 The works shall be carried out strictly as per approved specifications. Deviations, if any, shall have to be authorised by the Engineer-in-Charge/Site-in-Charge in writing prior to implementing deviations. The price benefit, if any, arising out of the accepted deviation shall be passed on to the Owner. The decision of Engineer-in-Charge shall be final in this matter.

3.13 The contractor shall make all arrangements at his own cost to transport the required materials outside and inside the working places and leaving the premises in a neat and tidy condition after completion of the job to the satisfaction of Owner. All materials except those agreed to be supplied by the Owner shall be supplied by the contractor at his own cost and the rates quoted by the Contractor should be inclusive of all royalties, rents, taxes, duties, octroi, statutory levies, if any, etc.

3.14 The Contractor shall not carry on any work other than the work under this Contract within the Owners premises without prior permission in writing from the Engineer-in-Charge/Site-in-charge.

3.15 The Contractor shall be bound to follow and ensure compliance to all the safety and security regulations and other statutory rules applicable to the area. In the event of any damage or loss or sufference caused due to non-observance of such rules and regulations, the contractor shall be solely responsible for the same and shall keep the Owner indemnified against all such losses and claims arising from the same.

3.16 At any time after acceptance of tender, the Owner reserves the right to add, amend or delete any work item, the bill of quantities at a later date or reduce the scope of work in the overall interest of the work by prior discussion and intimation to the Contractor. The decision of Owner, with reasons recorded therefor, shall be final and binding on both the Owner and the Contractor. The Contractor shall not have right to claim compensation or damage etc. in that regard. The Owner reserves the right to split the work under this contract between two or more contractors without assigning any reasons.

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3.17 Contractor shall not be entitled to sublet, sub contract or assign, the work under this Contract without the prior consent of the Owner obtained in writing.

3.18 All signatures in tender document shall be dated as well as all the pages of all sections of the tender documents shall be initialled at the lower position and signed, wherever required in the tender papers by the Tenderer or by a person holding Power of Attorney authorising him to sign on behalf of the tenderer before submission of tender.

3.19 The tender should be quoted in English, both in figures as well as in words. The rates and amounts tendered by the Tenderer in the Schedule of rates for each item and in such a way that insertion is not possible. The total tendered amount should also be indicated both in figures and words with the signature of tenderer.

® If some discrepancies are found between the rates given in words and figures of the amount shown in the tender, the following procedure shall be applied :

(a) When there is a difference between the rates in figures and words, the rate which corresponds to the amount worked out by the tenderer shall be taken as correct.

(b) When the rate quoted by the tenderer in figures and words tallies but the amount is incorrect, the rate quoted by the tenderer shall be taken as correct.

(c) When it is not possible to ascertain the correct rate in the manner prescribed above the rate as quoted in words shall be adopted.

3.20 All corrections and alterations in the entries of tender paper will be signed in full by the tenderer with date. No erasures or over writings are permissible.

3.21 Transfer of tender document by one intending tenderer to the another one is not permissible. The tenderer on whose name the tender has been sent only can quote.

3.22 The Tender submitted by a tenderer if found to be incomplete in any or all manner is liable to be rejected. The decision of the Owner in this regard is final and binding. In case of any error/discrepancy in the amount written in words and figures, the lower amount between the two shall prevail.

4. DEPOSITS

a) EARNEST MONEY DEPOSIT (EMD)

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The tenderer will be required to pay a sum as specified in the covering letter, as earnest money deposit alongwith the tender either thru a crossed demand draft or a non-revokable Bank Guarantee in favour of Hindustan Petroleum Corporation Limited, from any Scheduled Bank (other than a Co-Operative Bank) payable at Mumbai in favour of Hindustan Petroleum Corporation Limited, Mumbai in the proforma enclosed. The earnest money deposit will be refunded after finalisation of the contract.

Note: Public sector enterprises and small scale units registered with National Small Scale Industries are exempted from payment of Earnest Money Deposit. Small scale units registered with National Small Scale Industries should enclose a photocopy of their registration certificate with their quotation to make their quotation eligible for consideration. The Registration Certificate should remain valid during the period of the contract that may be entered into with such successful bidder. Such tenderers should ensure validity of the Registration Certificate for the purpose.

® b) SECURITY DEPOSIT:

The tenderer, with whom the contract is decided to be entered into and intimation is so given will have to make a security deposit of one percent (1%) of the total contract value in the form of account payee crossed demand draft drawn in favour of the Owner, within 15 days from the date of intimation of acceptance of their tender, failing which the Owner reserves the right to cancel the Contract and forfeit the EMD.

1% of PO/Contract value as Security deposit will be acceptable in the form of Demand draft upto Rs. 50,000/- and in the form of Demand draft / Bank guarantee beyond Rs. 50,000/-.

Composite Performance Bank Guarantee (CPBG) for 10% of PO value towards Performance Bank Guarantee inclusive of Security Deposit shall be accepted (in lieu of deduction of retention money); such CPBG shall be valid upto a period of 3 months beyond the expiry of defect liability period.

Demand Draft should be drawn on Scheduled Banks, other than co-operative bank.

5. EXECUTION OF WORK

All the works shall be executed in strict conformity with the provisions of the contract documents and with such explanatory details, drawings, specifications and instructions as

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may be furnished from time to time to the Contractor by the Engineer-in-Charge/ Site-in-Charge, whether mentioned in the Contract or not. The Contractor shall be responsible for ensuring that works throughout are executed in the most proper and workman- like manner with the quality of material and workmanship in strict accordance with the specifications and to the entire satisfaction of the Engineer-in- Charge/Site-in-Charge.

The completion of work may entail working in monsoon also. The contractor must maintain the necessary work force as may be required during monsoon and plan to execute the job in such a way the entire project is completed within the contracted time schedule. No extra charges shall be payable for such work during monsoon. It shall be the responsibility of the contractor to keep the construction work site free from water during and off the monsoon period at his own cost and expenses.

For working on Sundays/Holidays, the contractor shall obtain the necessary permission from Engineer Incharge/Site Incharge in advance. The contractor shall be permitted to work beyond the normal hours with prior approval of Engineer-In-Charge/Site-In-Charge and the contractors quoted rate is inclusive of all such extended hours of working and no extra amount shall be payable by the owner on this account.

5.a. SETTING OUT OF WORKS AND SITE INSTRUCTIONS

5.a.1. The Engineer-in-Charge/Site-in-Charge shall furnish the Contractor with only the four corners of the work site and a level bench mark and the Contractor shall set out the works and shall provide an efficient staff for the purpose and shall be solely responsible for the accuracy of such setting out.

5.a.2. The Contractor shall provide, fix and be responsible for the maintenance of all necessary stakes, templates, level marks, profiles and other similar things and shall take all necessary precautions to prevent their removal or disturbance and shall be responsible for consequences of such removal or disturbance should the same take place and for their efficient and timely reinstatement. The Contractor shall also be responsible for the maintenance of all existing survey marks, either existing or supplied and fixed by the Contractor. The work shall be set out to the satisfaction of the Engineer-in-Charge/Site-in-Charge. The approval thereof or joining in setting out the work shall not relieve the Contractor of his responsibility.

5.a.3. Before beginning the works, the Contractor shall, at his own cost, provide all necessary reference and level posts, pegs, bamboos, flags ranging rods, strings and other materials for proper layout of the work in accordance with the scheme, for bearing marks acceptable to

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the Engineer-in-Charge/Site-in-Charge. The Centre longitudinal or face lines and cross lines shall be marked by means of small masonary pillars. Each pillar shall have distinct marks at the centre to enable theodolite to be set over it. No work shall be started until all these points are checked and approved by the Engineer-in-Charge/Site-in-Charge in writing. But such approval shall not relieve the contractor of any of his responsibilities. The Contractor shall also provide all labour, materials and other facilities, as necessary, for the proper checking of layout and inspection of the points during construction.

5.a.4. Pillars bearing geodetic marks located at the sites of units of works under construction should be protected and fenced by the Contractor.

5.a.5. On completion of works, the contractor shall submit the geodetic documents according to which the work was carried out.

5.a.6. The Engineer-in-Charge/Site-in-Charge shall communicate or confirm his instructions to the contractor in respect of the executions of work in a "work site order book" maintained in the office having duplicate sheet and the authorised representative of the contractor shall confirm receipt of such instructions by signing the relevant entries in the book.

5.a.7. All instructions issued by the Engineer-in-Charge/Site-in-Charge shall be in writing. The Contractor shall be liable to carry out the instructions without fail.

5.a.8. If the Contractor after receipt of written instruction from the Engineer-in-Charge/ Site-in-Charge requiring compliance within seven days fails to comply with such drawings or 'instructions' or both as the Engineer-in-Charge/Site-in-Charge may issue, owner may employ and pay other persons to execute any such work whatsoever that may be necessary to give effect to such drawings or `instructions' and all cost and expenses incurred in connection therewith as certified by the Engineer-in-Charge/ Site-in-Charge shall be borne by the contractor or may be deducted from amounts due or that may become due to the contractor under the contract or may be recovered as a debt.

5.a.9. The Contractor shall be entirely and exclusively responsible for the horizontal and vertical alignment, the levels and correctness of every part of the work and shall rectify effectually any errors or imperfections therein. Such rectifications shall be carried out by the Contractor, at his own cost.

5.a.10. In case any doubts arise in the mind of the Contractor in regard to any expressions, interpretations, statements, calculations of quantities, supply of material rates, etc. etc., the

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contractor shall refer the same to the Site-in-Charge/ Engineer-in-Charge for his clarification, instructions, guidance or clearing of doubts. The decision of the Engineer-in-Charge/Site-in-Charge shall be final and the contractor shall be bound by such a decision.

5.a.11. "The Contractor shall take adequate precautions, to ensure that his operations do not create nuisance or misuse of the work space that shall cause unnecessary disturbance or inconvenience to others at the work site".

5.a.12. "All fossils, coins articles of value of antiquity and structure or other remains of geological or archaeological discovered on the site of works shall be declared to be the property of the Owner and Contractor shall take reasonable precautions to prevent his workmen or any other persons from removing or damaging any such articles or thing and shall immediately inform the Owner/ Engineer-in-Charge/Site-in-Charge."

5.a.13. "Contractor will be entirely and exclusively responsible to provide and maintain at his expenses all lights, guards, fencing, etc. when and where even necessary or/as required by the Engineer-in-Charge/Site-in-Charge for the protection of works or safety and convenience to all the members employed at the site or general public."

5.b. COMMENCEMENT OF WORK

The contractor shall after paying the requisite security deposit, commence work within 15 days from the date of receipt of the intimation of intent from the Owner informing that the contract is being awarded. The date of intimation shall be the date/day for counting the starting day/date and the ending day/date will be accordingly calculated. Penalty, if any, for the delay in execution shall be calculated accordingly.

Contractor should prepare detailed fortnightly construction programme for approval by the Engineer-in-Charge within one month of receipt of Letter Of Intent. The work shall be executed strictly as per such time schedule. The period of Contract includes the time required for testing, rectifications, if any, re-testing and completion of work in all respects to the entire satisfaction of the Engineer-in-Charge.

A Letter of Intent is an acceptance of offer by the Owner and it need not be accepted by the contractor. But the contractor should acknowledge a receipt of the purchase order within 15 days of mailing of Purchase Order and any delay in acknowledging the receipt will be a breach of contract and compensation for the loss caused by such breach will be recovered by the Owner by forfeiting earnest money deposit/bid bond.

5.c. SUBLETTING OF WORK

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5.c.1. No part of the contract nor any share or interest thereof shall in any manner or degree be transferred, assigned or sublet, by the Contractor, directly or indirectly to any firm or corporation whatsoever, without the prior consent in writing of the Owner.

5.c.2. At the commencement of every month the Contractor shall furnish to the Engineer-in-charge/Site-in-Charge list of all sub-contractors or other persons or firms engaged by the Contractor.

5.c.3 The contract agreement will specify major items of supply or services for which the Contractor proposes to engage sub-Contractor/sub-Vendor. The contractor may from time to time propose any addition or deletion from any such list and will submit the proposals in this regard to the Engineer-in-charge/Designated officer-in-charge for approval well in advance so as not to impede the progress of work. Such approval of the Engineer-in-charge/Designated officer-in-charge will not relieve the contractor from any of his obligations, duties and responsibilities under the contract.

5.c.4. Notwithstanding any sub-letting with such approval as resaid and notwithstanding that the Engineer-in-Charge shall have received copies of any sub-contract, the Contractor shall be and shall remain solely to be responsible for the quality and proper and expeditious execution of the works and the performance of all the conditions of the contract in all respects as if such subletting or sub-contracting had not taken place and as if such work had been done directly by the Contractor.

5.c.5 Prior approval in writing of the Owner shall be obtained before any change is made in the constitution of the contractor/Contracting agency otherwise contract shall be deemed to have been allotted in contravention of clause entitled “sub-letting of works” and the same action may be taken and the same consequence shall ensue as provided in the clause of “subletting of works”.

5.d EXTENSION OF TIME

® 1) If the Contractor anticipates that he will not be able to complete the work within the contractual delivery/ completion date (CDD), then the Contractor shall make a request for grant of time extension clearly specifying the reasons for which he seeks extension of time and demonstrating as to how these reasons were beyond the control of the contractor or attributable to the Owner. This request should be made well before the expiry of the Contractual Delivery/ Completion Date (CDD).

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2) If such a request for extension is received with a Bank Guarantee or the full Liquidated Damages amount calculated on the Total Contract Value, the concerned General Manager of the Owner shall grant a Provisional extension of time, pending a decision on the request.

3) The concerned General Manager of the Owner shall expeditiously decide upon the request for time extension and in any case not later than 6 months from the CDD or date of receipt of the request, whichever is later.

4) Grant of any extension of time shall be by means of issuance of a Change Order.

5) In order to avoid any cash crunch to the Contractor, a Bank Guarantee could be accepted against LD, as stated above. Once a decision is taken, the LD shall be recovered from any pending bills or by encashment of the BG. Any balance sum of Contractor or the BG (if LD is fully recovered from the bills) shall be promptly refunded/returned to the Contractor.

5.e. SUSPENSION OF WORKS

5.e.1. Subject to the provisions of this contract, the contractor shall if ordered in writing by the Engineer- in-Charge/Site-in-Charge for reasons recorded suspend the works or any part thereof for such period and such time so ordered and shall not, after receiving such, proceed with the work therein ordered to uspended until he shall have received a written order to re-start. The Contractor shall be entitled to claim extension of time for that period of time the work was ordered to be suspended. Neither the Owner nor the Contractor shall be entitled to claim compensation or damages on account of such an extension of time.

5.e.2. In case of suspension of entire work, ordered in writing by Engineer-in-Charge/Site-in-Charge, for a period of 30 days, the Owner shall havethe option to terminate the Contract as provided under the clause fortermination. The Contractor shall not be at liberty to remove from the site of the works any plant or materials belonging to him and the Employer shall have lien upon all such plant and materials.

5.e.3. The contract shall, in case of suspension have the right to raise a dispute and have the same arbitrated but however, shall not have the right to have the work stopped from further progress and completion either by the owner or through other contractor appointed by the owner.

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5.f. OWNER MAY DO PART OF WORK

Not withstanding anything contained elsewhere in this contract, the owner upon failure of the Contractor to comply with any instructions given in accordance with the provisions of this contract, may instead of Contract and undertaking charge of entire work, place additional labour force, tools, equipment and materials on such parts of the work, as the Owner may decide or engage another Contractor to carryout the balance of work. In such cases, the Owner shall have the right to deduct from the amounts payable to the Contractor the difference in cost of such work and materials with ten percent overhead added to cover all departmental charges. Should the total amount thereof exceed the amount due to the contractor, the Contractor shall pay the difference to the Owner within 15 days of making demand for payment failing which the Contractor shall be liable to pay interest at 24% p.a. on such amounts till the date of payment.

5.g. INSPECTION OF WORKS

5.g.1. The Engineer-in-Charge/Site-in-Charge and Officers from Central or State Government will have full power and authority to inspect the works at any time wherever in progress, either on the site or at the Contractor's premises/workshops of any person, firm or corporation where work in connection with the contract may be in hand or where the materials are being or are to be supplied, and the Contractor shall afford or procure for the Engineer-in-Charge/Site-in-Charge every facility and assistance to carryout such inspection. The Contractor shall, at all times during the usual working hours and at all other times at which reasonable notice of the intention of the Engineer-in-Charge/Site-in-Charge or his representative to visit the works shall have been given to the Contractor, either himself be present to receive orders and instructions, or have a responsible agent, duly accredited in writing, present for the purpose. Orders given to the Contractor's agent shall be considered to have the same force as if they had been given to the Contractor himself. The Contractor shall give not less than seven days notice in writing to the Engineer-in-Charge/Site-in-Charge before covering up or otherwise placing beyond reach of inspection and measurement any work in order that the same may be inspected and measured. In the event of breach of above, the same shall be uncovered at Contractor's expense for carrying out such measurement and/or inspection.

5.g.2. No material shall be removed and despatched by the Contractor from the site without the prior approval in writing of the Engineer-in-charge. The contractor is to provide at all times during the progress of the work and the maintenance period proper means of access with ladders, gangways, etc. and the necessary attendance to move and adapt as directed for inspection or measurements of the works by the Engineer-in-Charge/Site-in-Charge.

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5.h. SAMPLES

5.h.1. The contractor shall furnish to the Engineer-in-charge/Site-in-Charge for approval when requested or required adequate samples of all materials and finishes to be used in the work.

5.h.2. Samples shall be furnished by the Contractor sufficiently in advance and before commencenent of the work so as the Owner can carry out tests and examinations thereof and approve or reject the samples for use in the works. All material samples furnished and finally used/applied in actual work shall fully be of the same quality of the approved samples.

5.i. TESTS FOR QUALITY OF WORK

5.i.1. All workmanship shall be of the respective kinds described in the contract documents and in accordance with the instructions of the Engineer-in-Charge / Site-in- Charge and shall be subjected from time to time to such tests at Contractor's cost as the Engineer-in-Charge/Site-in-Charge may direct at the place of manufacture or fabrication or on the site or at all or any such places. The Contractor shall provide assistance, instruments, labour and materials as are normally required for examining, measuring and testing any workmanship as may be selected and required by the Engineer-in-Charge/Site-in-Charge.

5.i.2. All the tests that will be necessary in connection with the execution of the work as decided by the Engineer-in- charge/Site-in-Charge shall be carried out at the contractors cost and expenses.

5.i.3. If any tests are required to be carried out in connection with the work or materials or workmanship to be supplied by the owner, such tests shall be carried out by the Contractor as per instructions of Engineer-in-Charge/Site-in-Charge and expenses for such tests, if any, incurred by the contractor shall be reimbursed by the Owner. The contractor should file his claim with the owner within 15 (fifteen) days of inspection/test and any claim made beyond that period shall lapse and be not payable.

5.j. ALTERATIONS AND ADDITIONS TO SPECIFICATIONS, DESIGNS AND WORKS

5.j.1. The Engineer-in-Charge/Site-in-Charge shall have powers to make any alterations, additions and/or substitutions to the schedule of quantities, the original specifications, drawings, designs and instructions that may become necessary or advisable or during the progress of the work and the Contractor shall be bound to carryout such altered/extra/new items of work in accordance with instructions which may be given to him in writing signed by the Engineer-in-Charge/Site- in-Charge. Such alterations, omissions, additions or substitutions shall not invalidate the contract. The altered, additional or substituted work which the

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Contractor may be directed to carryon in the manner as part of the work shall be carried out by the Contractor on the same conditions in all respects on which he has agreed to do the work. The time for completion of such altered added and/or substituted work may be extended for that part of the particular job. The rates for such additional altered or substituted work under this Clause shall, be worked out in accordance with the following provisions:

5.j.2. If the rates for the additional, altered or substituted work are specified in the contract for similar class of work, the Contractor is bound to carryout the additional, altered or substituted work at the same rates as are specified in the contract.

5.j.3. If the rates for the additional, altered or substituted work are not specifically provided in the contract for the work, the rates will be derived from the rates for similar class of work as are specified in the contract for the work. In the opinion of the Engineer-in-Charge/Site-in-Charge as to whether or not the rates can be reasonably so derived from the items in this contract, will be final and binding on the Contractor.

5.j.4. If the rates for the altered, additional or substituted work cannot be determined in the manner specified above, then the Contractor shall, within seven days of the date of receipt of order to carry out the work, inform the Engineer-in-Charge/ Site-in-Charge of the rate at which he intends to charge for such class of work, supported by analysis of the rate or rates claimed and the Engineer-In-Charge/ Site-in-Charge shall determine the rates on the basis of the prevailing market rates for both material and labour plus 10% to cover overhead and profit of labour rates and pay the Contractor accordingly. The opinion of the Engineer-in- Charge/Site-in-Charge as to current market rates of materials and the quantum of labour involved per unit of measurement will be final and binding on the contractor.

5.j.5. In case of any item of work for which there is no specification supplied by the Owner and is mentioned in the tender documents, such work shall be carried out in accordance with Indian Standard Specifications and if the Indian Standard Specifications do not cover the same, the work should be carried out as per standard Engineering Practice subject to the approval of the Engineer-in-Charge/ Site-in-Charge.

5.k. PROVISIONAL ACCEPTANCE

Acceptance of sections of the works for purposes of equipment erection, piping, electrical work and similar usages by the Owner and payment for such work or parts of work shall not constitute a waiver of any portion of this contract and shall not be construed so as to prevent the Engineer from requiring replacement of defective work hat may become apparent after the said acceptance and also shall not absolve the Contractor of the obligations under this

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contract. It is made clear that such an acceptance does not indicate or denote or establish to the fact of execution of that work or the Contract until the work is completed in full in accordance with the provisions of this Contract.

5.l. COMPLETION OF WORK AND COMPLETION CERTIFICATE

As soon as the work is completed in all respects, the contractor shall give notice of such completion to the site in charge or the Owner and within thirty days of receipt of such notice the site in charge shall inspect the work and shall furnish the contractor with a certificate of completion indicating:

a) defects, if any, to be rectified by the contractor

b) items, if any, for which payment shall be made in reduced rates

c) the date of completion.

5.m. USE OF MATERIALS AND RETURN OF SURPLUS MATERIALS

5.m.1. Notwithstanding anything contained to the contrary in any or all of the clauses of this contract, where any materials for the execution of the contract are procured with the assistance of Government either by issue from Government stocks or purchase made under orders or permits or licences issued by Government, the contractor shall use the said materials economically and solely for the purpose of the contract and shall not dispose them of without the permission of the Owner.

5.m.2. All surplus(serviceable) or unserviceable materials that may be left over after the completion of the contract or at its termination for any reason whatsoever, the Contractor shall deliver the said product to the Owner without any demur. The price to be paid to the Contractor, if not already paid either in full or in part, however, shall not exceed the amount mentioned in the Schedule of Rates for such material and in cases where such rates are not so mentioned, shall not exceed the CPWD scheduled rates. In the event of breach of the aforesaid condition the contractor shall become liable for contravention of the terms of the Contract.

5.m.3. The surplus (serviceable) and unserviceable products shall be determined by joint measurement. In case where joint measurement has failed to take place, the Owner may measure the same and determine the quantity.

5.m.4. It is made clear that the Owner shall not be liable to take stock and keep possession and pay for the surplus and unserviceable stocks and the Owner may direct the Contractor to take

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back such material brought by the Contractor and becoming surplus and which the Owner may decide to keep and not to pay for the same.

5.n. DEFECT LIABILITY PERIOD

The contractor shall guarantee the work executed for a period of 12 months from the date of completion of the job. Any damage or defect that may arise or lie undiscovered at the time of completion of the job shall be rectified or replaced by the contractor at his own cost. The decision of the Engineer In-charge/Site-Incharge/Owner shall be the final in deciding whether the defect has to be rectified or replaced.

Equipment or spare parts replaced under warranty/guarantees shall have further warranty for a mutually agreed period from the date of acceptance. The owner shall intimate the defects noticed in writing by a Registered A.D. letter or otherwise and the contractor within 15 days of receipt of the intimation shall start the rectification work and complete within the time specified by the owner failing which the owner will get the defects rectified by themselves or by any other contractor and the expenses incurred in getting the same done shall be paid by the Contractor under the provision of the Contract.

Thus, defect liability is applicable only in case of job/works contract (civil, mechanical, electrical, maintenance etc. ) where any damage of defect may arise in future (i.e. within 12 months from the date of completion of job) or lie undiscovered at the time of completion of job.

In other words, in case of service contracts (like car hire etc.) where there is no question of damage or defect arising in future, the defect liability clause is not applicable.

5.o. DAMAGE TO PROPERTY

5.o.1. Contractor shall be responsible for making good to the satisfaction of the Owner any loss of and any damage to all structures and properties belonging to the Owner or being executed or procured by the Owner or of other agencies within the premises of the work of the Owner, if such loss or damage is due to fault and/or the negligence or willful acts or omission of the Contractor, his employees, agents, representatives or sub-contractors.

5.o.2. The Contractors shall indemnify and keep the Owner harmless of all claims for damage to Owner's property arising under or by reason of this contract.

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6. DUTIES AND RESPONSIBILITIES OF CONTRACTOR

6.a. EMPLOYMENT LIABILITY TOWARDS WORKERS EMPLOYED BY THE CONTRACTOR

6.a.1 The Contractor shall be solely and exclusively responsible for engaging or employing persons for the execution of work. All persons engaged by the contractor shall be on Contractor's payroll and paid by Contractor. All disputes or differences between the Contractor and his/their employees shall be settled by Contractor.

6.a.2. Owner has absolutely no liability whatsoever concerning the employees of the Contractor. The Contractor shall indemnify Owner against any loss or damage or liability arising out of or in the course of his/their employing persons or relation with his/their employees. The Contractor shall make regular and full payment of wages and on any complaint by any employee of the Contractor or his sub contractor regarding non-payment of wages, salaries or other dues, Owner reserves the right to make payments directly to such employees or sub- contractor of the Contractor and recover the amount in full from the bills of the Contractor and the contractor shall not claim any compensation or reimbursement thereof. The Contractor shall comply with the Minimum Wages Act applicable to the area of work site with regard to payment of wages to his employees and also to employees of his sub contractor.

6.a.3. The Contractor shall advise in writing or in such appropriate way to all of his employees and employees of sub-contractors and any other person engaged by him that their appointment/employment is not by the Owner but by the Contractor and that their present appointment is only in connection with the construction contract with Owner and that therefore, such an employment/appointment would not enable or make them eligible for any employment/appointment with the Owner either temporarily or/and permanent basis.

6.b. NOTICE TO LOCAL BODIES

The contractor shall comply with and give all notices required under any Government authority, instruction, rule or order made under any act of parliament, state laws or any regulations or by-laws of any local authority relating to the works.

6.c. FIRST AID AND INDUSTRIAL INJURIES

6.c.1 Contractor shall maintain first aid facility for his employees and those of his sub-contractors.

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6.c.2. Contractor shall make arrangements for ambulance service and for the treatment of all types of injuries. Names and telephone numbers of those providing such services shall be furnished to Owner prior to start of construction and their name board shall be prominently displayed in Contractor's field office.

6.c.3. All industrial injuries shall be reported promptly to owner and a copy of contractor's report covering each personal injury requiring the attention of a physician shall be furnished to the Owner.

6.d. SAFETY CODE

6.d.1. The Contractor shall at his own expenses arrange for the Safety provisions as may be necessary for the execution of the work or as required by the Engineer-in-Charge in respect of all labours directly or indirectly employed for performance of the works and shall provide all facilities in connections therewith. In case the contractor fails to make arrangements and provide necessary facilities as aforesaid, the Owner shall be entitled to do so and recover the cost thereof from the Contractor.

6.d.2. From the commencement to the completion of the works, the contractor shall take full responsibility for the care thereof and of all the temporary works (defined as meaning all temporary works of every kind required in or for the execution, completion or maintenance of the works). In case damage, loss or injury shall happen to the works or to any part thereof or to temporary works or to any cause whatsoever repair at his (Contractor's) own cost and make good the same so that at the time of completion, the works shall be in good order and condition and in conformity in every respect with the requirement of the contract and Engineer-in-Charge's instructions.

6.d.3. In respect of all labour, directly or indirectly employed in the work for the performance of the Contractor's part of this agreement, the contractor shall at his own expense arrange for all the safety provisions as per relevant Safety Codes of C.P.W.D Bureau of Indian Standards, the Electricity Act/I.E. Rules. The Mines Act and such other Acts as applicable.

6.d.4. The Contractor shall observe and abide by all fire and safety regulations of the Owner. Before starting construction work, the Contractor shall consult with Owner's Safety Engineer or Engineer-in-Charge/Site-in-Charge and must make good to the satisfaction of the Owner any loss or damage due to fire to any portion of the work done or to be done under this agreement or to any of the Owner's existing property.

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6.d.5. The Contractor will be fully responsible for complying with all relevant provisions of the Contract Labour Act and shall pay rates of Wages and observe hours of work/conditions of employment according to the rules in force from time to time.

6.d.6. The Contractor will be fully responsible for complying with the provision including documentation and submission of reports on the above to the concerned authorities and shall indemnify the Corporation from any such lapse for which the Government will be taking action against them.

6.d.7. Owner shall on a report having been made by an inspecting Office as defined in the Contract Labour Regulations have the power to deduct from the money due to the Contractor any sum required or estimated to be required for making good the loss suffered by a worker(s) by reasons of non-fulfillment of conditions of contract for the benefit of workers no-payment of wages or of deductions made from his or their wages which are not justified by the terms of contract or non observance of the said contractor's labour Regulation.

6.e. INSURANCE AND LABOUR

Contractor shall at his own expense obtain and maintain an insurance policy with a Nationalised Insurance Company to the satisfaction of the Owner as provided hereunder.

6.e.1. EMPLOYEES STATE INSURANCE ACT

i. The Contractor agrees to and does hereby accept full and exclusive liability for the compliance with all obligations imposed by Employees State Insurance Act, 1948, and the Contractor further agrees to defend indemnify and hold Owner harmless from any liability or penalty which may be imposed by the Central, State or local authority by reason of any asserted violation by Contractor, or sub-contractor of the Employees' State Insurance Act, 1948 and also from all claims, suits or proceedings that may be brought against the Owner arising under, growing out of or by reason of the work provided for by this contract whether brought by employees of the Contractor, by third parties or by Central or State Government authority or any political sub-division thereof.

ii. The Contractor agrees to file with the Employees State Insurance Corporation, the Declaration forms and all forms which may be required in respect of the Contractor's or sub-contractor's employee whose aggregate emuneration is within the specified limit and who are employed in the work provided or those covered by ESI Act under any amendment to the Act from time to time. The Contractor shall deduct and secure the agreement of the sub-contractor to deduct the employee's contribution as per the

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first schedule of the Employee's State Insurance Act from wages and affix the employee's contribution cards at wages payment intervals. The Contractor shall remit and secure the agreement of the sub contractor to remit to the State Bank of India, Employee's State Insurance Corporation Account, the Employee's contribution as required by the Act.

iii. The Contractor agrees to maintain all records as required under the Act in respect of employees and payments and the Contractor shall secure the agreement of the sub contractor to maintain such records. Any expenses incurred for the contributions, making contribution or maintaining records shall be to the Contractor's or sub-contractor's account.

iv. The Owner shall retain such sum as may be necessary from the total contract value until the Contractor shall furnish satisfactory proof that all contributions as required by the Employees State Insurance Act, 1948, have been paid.

v. WORKMAN'S COMPENSATION AND EMPLOYEE'S LIABILITY INSURANCE Provide Insurance for all the Contractor's employees engaged in the performance of this contract. If any of the work is sublet, the Contractor shall ensure that the sub contractor provides workmen's compensation and Employer's Liability Insurance for the latter's employees who are not covered under the Contractor's insurance.

vi. AUTOMOBILE LIABILITY INSURANCE

Contractor shall take out an Insurance to cover all risks to Owner for each of is vehicles plying on works of this contract and these insurances shall be valid for the total contract period. No extra payment will be made for this insurance. Owner shall not be liable for any damage or loss not made good by the Insurance Company, should such damage or loss result from unauthorised use of the vehicle. The provisions of the Motor Vehicle Act would apply.

vii. FIRE INSURANCE

Contractor shall within two weeks after award of contract insure the Works, Plant and Equipment and keep them insured until the final completion of the Contract against loss or damage by accident, fire or any other cause with an insurance company to be approved by the Employer/Consultant in the joint names of the Employer and the Contractor (name of the former being placed first in the Policy). Such Policy shall cover the property of the Employer only.

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6.e.2. ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATION OR BY OWNER

i. Contractor shall also provide and maintain any and all other insurance which may be required under any law or regulations from time to time. He shall also carry and maintain any other insurance which may be required by the Owner.

ii. The aforesaid insurance policy/policies shall provide that they shall not be cancelled till the Engineer-in-Charge has agreed to their cancellation.

iii. The Contractor shall satisfy to the Engineer-in-Charge/Site-in-Charge from time to time that he has taken out all insurance policies referred to above and has paid the necessary premium for keeping the policies alive till the expiry of the defects liability period.

iv. The contractor shall ensure that similar insurance policies are taken out by his sub-contractor (if any) and shall be responsible for any claims or losses to the Owner resulting from their failure to obtain adequate insurance protections in connection thereof. The contractor shall produce or cause to be proceed by his sub-contractor (if any) as the case may be, the relevant policy or policies and premium receipts as and when required by the Engineer-in-Charge/Site-in-Charge.

6.e.3. LABOUR AND LABOUR LAWS

i. The contractor shall at his own cost employ persons during the period of contract and the persons so appointed shall not be construed under any circumstances to be in the employment of the Owner.

ii. All payments shall be made by the contractor to the labour employed by him in accordance with the various rules and regulations stated above. The contractor shall keep the Owner indemnified from any claims whatsoever inclusive of damages/costs or otherwise arising from injuries or alleged injuries to or death of a person employed by the contractor or damages or alleged damages to the property.

iii. No labour below the age of eighteen years shall be employed on the work. The Contractor shall not pay less than what is provided under the provisions of the contract labour (Regulations and Abolition) Act, 1970 and the rules made thereunder and as may be amended from time to time. He shall pay the required deposit under the Act appropriate to the number of workman to be employed by him or through sub contractor and get himself registered under the Act. He shall produce the required Certificates to the Owner before commencement of the work. The Owner recognises only the Contractor and not his sub contractor under the provisions of the Act. The Contractor will have to submit daily a list of his workforce. He will also keep the wage register at the work site or/and produce the same to the Owner, whenever desired. A deposit may be taken by the Owner from the Contractor to be refunded

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only after the Owner is satisfied that all workmen employed by the Contractor have been fully paid for the period of work in Owner's premises at rates equal to or better than wages provided for under the Minimum Wages Act. The contractor shall be responsible and liable for any complaints that may arise in this regard and the consequences thereto.

iv. The Contractor will comply with the provisions of the Employee's Provident Fund Act and the Family Pension Act as may be applicable and as amended from time to time.

v. The Contractor will comply with the provisions of the payment of Gratuity Act, 1972, as may be applicable and as amended from time to time.

vi. IMPLEMENTATION OF APPRENTICES ACT, 1961 The Contractor shall comply with the provisions of the Apprentices Act, 1961 and the Rules and Orders issued thereunder from time to time. If he fails to do so, his failure will be a breach of the contract and the Engineer-in-Charge may, at his discretion, cancel the contract. The Contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provision of the Act.

vii. MODEL RULES FOR LABOUR WELFARE The Contractor shall at his own expenses comply with or cause be complied with Model rules for Labour Welfare as appended to those conditions or rules framed by the Government from time to time for the protection of health and for making sanitary arrangements for worker employed directly or indirectly on the works. In case the contractor fails to make arrangements as aforesaid the Engineer-in-Charge/Site-in-Charge shall be entitled to do so and recover the cost thereof from the contractor.

6.f. DOCUMENTS CONCERNING WORKS

6.f.1. All documents including drawings, blue prints, tracings, reproducible models, plans, specifications and copies, thereof furnished by the Owner as well as all drawings, tracings, reproducibles, plans, specifications design calculations etc. prepared by the contractor for the purpose of execution of works covered in or connected with this contract shall be the property of the Owner and shall not be used by the contractor for any other work but are to be delivered to the Owner at the completion or otherwise of the contract.

6.f.2. The Contractor shall keep and maintain secrecy of the documents, drawings etc. issued to him for the execution of this contract and restrict access to such documents, drawings etc. and further the Contractor shall execute a SECRECY agreement from each or any person employed by the Contractor having access to such documents, drawings etc. The Contractor shall not issue drawings and documents to any other agency or individual without the written approval by the Engineer-in-Charge/Site-in- Charge.

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6.f.3. Contractor will not give any information or document etc. concerning details of the work to the press or a news disseminating agency without prior written approval from Engineer-in-charge/Site-in-Charge. Contractor shall not take any pictures on site without written approval of Engineer-in-Charge/Site-in-Charge.

7. PAYMENT OF CONTRACTOR'S BILLS

®7.1. Payments will be made against Running Accounts bills certified by the Owner's Engineer-in-Charge/Site-in-Charge within 15 days from the date of receipt of the bill..

7.2. Running Account Bills and the final bill shall be submitted by the Contractor together with the duly signed measurements sheet(s) to the Engineer-in-Charge/ Site-in-Charge of the Owner in quadruplicate for certification. The Bills shall also be accompanied by quantity calculations in support of the quantities contained in the bill along with cement consumption statement, actual/theoretical, wherever applicable duly certified by the Engineer-in-Charge/ Site-in-Charge of the Owner.

7.3. All running account payments shall be regarded as on account payment(s) to be finally adjusted against the final bill payment. Payment of Running Account Bill(s) shall not determine or affect in any way the rights of the Owner under this Contract to make the final adjustments of the quantities of material, measurements of work and adjustments of amounts etc. in the final bill.

7.4. The final bill shall be submitted by the Contractor within one month of the date of completion of the work fully and completely in all respects. If the Contractor fails to submit the final bill accordingly Engineer-in-Charge/Site-in-Charge may make the measurement and determine the total amount payable for the work carried out by the Contractor and such a certification shall be final and binding on the Contractor. The Owner/Engineer-in-Charge/Site-in-Charge may take the assistance of an outside party for taking the measurement, the expenses of which shall be payable by the Contractor.

7.5. Payment of final bill shall be made within 30 days from the date of receipt of the certified bill by the Disbursement Section of the owner.

®7.6 Wherever possible, payment shall be tendered to the contractor in electronic mode (e-payment) through any of the designated banks. The contractor will comply by furnishing full particulars of Bank account (mandate) to which the payments will be routed. Owner reserves the right to make payment in any alternate mode also.

7.a. MEASUREMENT OF WORKS

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7.a.1. All measurements shall be in metric system. All the works will be jointly measured by the representative of the Engineer-in-Charge/Site-in-Charge and the Contractor or their authorised agent progressively. Such measurement will be recorded in the Measurement Book/Measurement Sheet by the Contractor or his authorised representative and signed in token of acceptance by the Owner or their authorised representative.

7.a.2. For the purpose of taking joint measurement, the Contractor/representative shall be bound to be present whenever required by the Engineer-in-Charge/Site-in-Charge. If, however, they are absent for any reasons whatsoever, the measurement will be taken by the Engineer-in-Charge/Site-in-Charge or his representative and the same would be deemed to be correct and binding on the Contractor.

7.a.3. In case of any dispute as to the mode of measurement for any item of work, the latest Indian Standard Specifications shall be followed. In case of any further dispute on the same the same shall be as per the certification of an outside qualified Engineer/ Consultant. Such a measurement shall be final and binding on the Owner and the Contractor.

7.b. BILLING OF WORKS EXECUTED

The Contractor will submit a bill in approved proforma in quadruplicate to the Engineer-in-Charge/Site-in-Charge of the work giving abstract and detailed measurement for the various items executed during a month, before the expiry of the first week of the succeeding month. The Engineer-in-Charge/Site-in-Charge shall take or cause to be taken the requisite measurements for the purpose of having the bill verified and/or checked before forwarding the same to the disbursement office of the Owner for further action in terms of the Contract and payment thereafter. The Engineer-in-Charge/Site-in-Charge shall verify the bills within 7 days of submission of the Bill by the Contractor.

7.c. RETENTION MONEY

10% of the total value of the Running Account and Final Bill will be deducted and retained by the Owner as retention money on account of any damage/defect liability that may arise for the period covered under the defect liability period clause of the Contract free of interest. Any damage or defect that may arise or lie undiscovered at the time of issue of completion certificate connected in any way with the equipment or materials supplied by contractor or in workmanship shall be rectified or replaced by the contractor at his own expense failing which the Owner shall be entitled to rectify the said damage/defect from the retention money. Any excess of expenditure incurred by the Owner on account of damage or defect shall be payable

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by the Contractor. The decision of the Owner in this behalf shall not be liable to be questioned but shall be final and binding on the Contractor.

Thus, deduction towards retention money is applicable only in case of job/works contracts (civil, mechanical, electrical, maintenance etc.) where any damage or defect may arise in future (i.e. within 12 months from the date of completion of job) or lie undiscovered at the time of issue of completion certificate.

®7.d. STATUTORY LEVIES

7.d.1 The Contractor accepts full and exclusive liability for the payment of any and all taxes, duties, octroi, rates, cess, levies and statutory payments payable under all or any of the statutes etc.

® Variations of taxes and duties arising out of the amendments to the Central / State enactments, in respect of sale of goods / services covered under this bid shall be to HPCL’s account, so long as :

• They relate to the period after the opening of the price bid, but before the contracted completion period ( excluding permitted extensions due to delay on account of the contractors, if any) or the actual completion period, whichever is earlier; and

• The vendor furnishes documentary evidence of incurrence of such variations, in addition to the invoices/documents for claiming Cenvat /Input Tax credit, wherever applicable.

All contributions and taxes for unemployment compensation, insurance and old age pensions or annuities now or hereafter imposed by Central or State Governmental authorities which are imposed with respect to or covered by the wages, salaries or other compensations paid to the persons employed by the Contractor and the Contractor shall be responsible for the compliance with all obligations and restrictions imposed by the Labour Law or any other law affecting employer-employee relationship and the Contractor further agrees to comply and to secure the compliance of all sub-contractors with all applicable Central, State, Municipal and local laws, and regulations and requirements of any Central, State or Local Government agency or authority.

Contractor further agrees to defend, indemnify and hold harmless from any liability or penalty which may be imposed by the Central, State or Local authorities by reason of any violation by Contractor or sub-contractor of such laws, regulations or requirements and also from all claims, suits or proceedings that may be brought against the Owner arising under, growing out of, or by reasons of the work provided for by this contract by third parties, or by

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Central or State Government authority or any administrative sub-division thereof. The Contractor further agrees that in case any such demand is raised against the Owner, and Owner has no way but to pay and pays/makes payment of the same, the Owner shall have the right to deduct the same from the amounts due and payable to the Contractor. The Contractor shall not raise any demand or dispute in respect of the same but may have recourse to recover/receive from the concerned authorities on the basis of the Certificate of the Owner issued in that behalf.

7.d.2. The rates quoted should be inclusive of all rates, cess, taxes and sales tax on works contracts wherever applicable. However, wherever the sales tax on works contract is applicable and is to be deducted at source, the same will be deducted from the bills of the Contractor and paid to the concerned authorities. The proof of such payments of sales tax on works contract will be furnished to the contractor.

7.d.3. Income tax will be deducted at source as per rules at prevailing rates, unless certificate, if any, for deduction at lesser rate or nil deduction is submitted by the Contractor from appropriate authority.

® 7.d.4 The contractor shall provide accurate particulars of PAN number as required, under Section 206AA of Income Tax Act 1961.

7.e. MATERIALS TO BE SUPPLIED BY CONTRACTOR

7.e.1. The Contractor shall procure and provide the whole of the materials required for construction including tools, tackles, construction plant and equipment for the completion and maintenance of the works except the materials viz. steel and cement which may be agreed to be supplied as provided elsewhere in the contract. The contractor shall make arrangement for procuring such materials and for the transport thereof at their own cost and expenses.

7.e.2. The Owner may give necessary recommendation to the respective authority if so desired by the Contractor but assumes no responsibility of any nature. The Contractor shall procure materials of ISI stamp/certification and supplied by reputed suppliers borne on DGS&D list.

7.e.3. All materials procured should meet the specifications given in the tender document. The Engineer-in-charge may, at his discretion, ask for samples and test certificates for any batch of any materials procured. Before procuring, the Contractor should get the approval of Engineer-in-Charge/Site-in-Charge for any materials to be used for the works.

7.e.4. Manufacturer's certificate shall be submitted for all materials supplied by the Contractor. If, however, in the opinion of the Engineer-in-Charge/Site-in-Charge any tests are required to be

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conducted on the material supplied by the Contractor, these will be arranged by the Contractor promptly at his own cost.

7.f. MATERIALS TO BE SUPPLIED BY THE OWNER

7.f.1. Steel and Cement maybe supplied by the Owner to the contractor against payment by Contractor from either godown or from the site or within work premises itself and the contractor shall arrange for all transport to actual work site at no extra cost.

7.f.2. The contractor shall bear all the costs including loading and unloading, carting from issue points to work spot storage, unloading, custody and handling and stacking the same and return the surplus steel and cement to the Owner's storage point after completion of job.

7.f.3. The contractor will be fully accountable for the steel and cement received from the Owner and contractor will give acknowledgement/receipt for quantity of steel and cement received by him each time he uplifts cement from Owner's custody.

7.f.4. For all computation purposes, the theoretical cement consumption shall be considered as per CPWD standards.

7.f.5. Steel and Cement as received from the manufacturer/stockists will be issued to the contractor. Theoretical weight of cement in a bag will be considered as 50 Kg. Bags weighing upto 4% less shall be accepted by the contractor and considered as 50 Kg. per bag. Any shortage in the weight of any cement bag by more than 4% will be to the Owner's account only when pointed out by the Contractor and verified by Engineer-in-Charge/Site in Charge at the time of Contract or taking delivery.

7.f.6. The contractor will be required to maintain a stock register for receipt, issuance and consumption of steel and cement at site. Cement will be stored in a warehouse at site. Requirement of cement on any day will be taken out of the warehouse. Cement issued shall be regulated on the basis of FIRST RECEIPT to go as FIRST ISSUE.

7.f.7. Empty cement bag shall be the property of the Contractor. Contractor shall be penalised for any excess/under consumption of cement. The penal rate will be twice the rate of issue of cement for this work.

7.f.8. All the running bills as well as the final bills will be accompanied by cement consumption statements giving the detailed working of the cement used, cement received and stock-on-hand.

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7.f.9. The Contractor will be fully responsible for safe custody of cement once it is received by him and during transport. Owner will not entertain any claims of the contractor for theft, loss or damage to cement while in their custody.

7.f.10. The contractor shall not remove from the site any cement bags at any time.

7.f.11. The Contractor shall advise Engineer-in-charge/Site-in-charge in writing atleast 21 days before exhausting the Cement stocks already held by Contractor to ensure that such delays do not lead to interruptions in the progress of work.

7.f.12. Cement shall not be supplied by the Owner for manufacturing of mosaic tiles, precast cement jali and any other bought out items which consume cement and for temporary works.

7.f.13. Cement in bags and in good usable condition left over after the completion of work shall be returned by the contractor to the Owner. The Owner shall make payment to the Contractor at the supply rate for such stocks of cement they accept and receive. Any refused stock of cement shall be removed by the Contractor from the site at his cost and expenses within 15 days of completion of the work.

8. PAYMENT OF CLAIMS AND DAMAGES

8.1. Should the Owner have to pay money in respect of claims or demands as aforesaid the amount so paid and the costs incurred by the Owner shall be charged to and paid by the Contractor and the Contractor shall not be entitled to dispute or question the right of the Owner to make such payments notwithstanding the same may have been without his consent or authority or in law or otherwise to the contrary.

8.2. In every case in which by virtue of the provisions of Workmen's Compensation Act, 1923, or other Acts, the Owner is obliged to pay Compensation to a Workman employed by the Contractor in execution of the works, the Owner will recover from the Contractor the amount of compensation so paid and without prejudice to the rights of Owner under the said Act. Owner shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due to the Contractor whether under this contract or otherwise. The Owner shall not be bound to contest any claim made under Section 12 sub section (1) of the said Act, except on the written request of the Contractor and upon his giving to the Owner full security for all costs for which the owner might become liable in consequence of contesting such claim.

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8.a. ACTION AND COMPENSATION IN CASE OF BAD WORK

If it shall appear to the Engineer-in-Charge/Site-in-Charge that any work has been executed with bad, imperfect or unskilled workmanship, or with materials, or that any materials or articles provided by the Contractor for execution of the work are not of standards specified/inferior quality to that contracted for, or otherwise not in accordance with the contract, the CONTRACTOR shall on demand in writing from the Engineer-in-Charge/Site-in-Charge or his authorised representative specifying the work, materials or articles complained of, notwithstanding that the same may have been inadvertently passed, certified and paid for, forthwith rectify or remove and reconstruct the work so specified and at his own charge and cost and expenses and in the event of failure to do so within a period of 15 days of such intimation/ information/knowledge, the Contractor shall be liable to pay compensation equivalent to the cost of reconstruction by the Owner. On expiry of 15 days period mentioned above, the Owner may by themselves or otherwise rectify or remove and re-execute the work or remove and replace with others, the materials or articles complained of as the case may be at the risk and expenses in all respects of the Contractor. The decision of the Engineer-in- Charge/ Site-in-Charge as to any question arising under this clause shall be final and conclusive and shall not be raised as a dispute or shall be arbitrable.

8.b. INSPECTION AND AUDIT OF CONTRACT AND WORKS

This project is subject to inspection by various Government agencies of Government of India. The contractor shall extend full cooperation to all the Government and other agencies in the inspection of the works, audit of the Contract and the documents of Contract Bills, measurements sheets etc. etc. and examination of the records of works and make enquiries interrogation as they may deem fit, proper and necessary. Upon inspection etc. by such agencies if it is pointed out that the contract work has not been carried out according to the prescribed terms and conditions as laid down in the tender documents and if any recoveries are recommended, the same shall be recovered from the contractors running bills/final bill/from ordered/suggested Security Deposit/retention money. The Contractor shall not rise any dispute on any such account and the same shall not be arbitrable.

9. CONTRACTOR TO INDEMNIFY THE OWNER

The Contractor shall indemnify the Owner and every member, officer and employee of the Owner, also the Engineer-in-Charge/Site-in-Charge and his staff against all the actions, proceedings, claims, demands, costs, expenses, whatsoever arising out of or in connection with the works and all actions, proceedings, claims, demands, costs, expenses which may be made against the Owner for or in respect of or arising out of any failure by the Contractor in

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the performance of his obligations under the contract. The Contractor shall be liable for or in respect of or in consequence of any accident or injury to any workmen or other person in the employment of the Contractor or his sub contractor and Contractor shall indemnify and keep indemnified the Owner against all such damages, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereto.

10. LIQUIDATED DAMAGES

® i) In case of any delay in completion of the work beyond the CDD, the Owner shall be entitled to be paid Liquidated Damages by the Contractor. The liquidated damages shall be initially at the rate of 0.5% (half percent) of the total contract value for every week of the delay subject to a maximum of 5% of the total contract value. The liquidated damages shall be recovered by the Owner out of the amounts payable to the Contractor or from any Bank Guarantees or Deposits furnished by the Contractor or the Retention Money retained from the Bills of the Contractor, either under this contract or any other contract.

ii) The Contractor shall be entitled to give an acceptable unconditional Bank Guarantee in lieu of such a deduction if Contractor desires any decision on a request for time extension.

iii) Once a final decision is taken on the request of the Contractor or otherwise, the LD shall be applicable only on the basic cost of the contract and on each full completed week(s) of delay (and for part of the week, a pro-rata LD amount shall be applicable).

iv) This final calculation of LD shall be only on the value of the unexecuted portion/quantity of work as on the CDD.

v) Contractor agrees with the Owner, that the above represents a genuine pre-estimate of the damages which the Owner will suffer on account of delay in the performance of the work by Contractor. The Contractor further agrees that the LD amount is over and above any right which owner has to risk purchase under Clause 12.4 and any right to get the defects in the work rectified at the cost of the contractor.

11. DEFECTS AFTER TAKING OVER OR TERMINATION OF WO RK CONTRACT BY OWNER

The Contractor shall remain responsible and liable to make good all losses or damages that may occur/appear to the work carried out under this Contract within a period of 12 months from date of issue of the Completion Certificate and/or the date of Owner taking over the

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work, which ever is earlier. The Contractor shall issue a Bank Guarantee to the Owner in the sum of 10% of the work entrusted in the Contract, from any nationalised Bank acceptable to the Owner and if however, the Contractor fails to furnish such a Bank Guarantee the Owner shall have right to retain the Security Deposit and Retention Money to cover the 10% of the Guarantee amount under this clause and to return/refund the same after the expiry of the period of 12 months without any interest thereon.

12. TERMINATION OF CONTRACT

12.1 The owner may terminate the contract at any stage of the construction for reasons to be recorded in the letter of termination.

12.2 The Owner inter alia may terminate the Contract for any or all of the following reasons that the contractor

a) has abandoned the work/Contract.

b) has failed to commence the works, or has without any lawful excuse under these conditions suspended the work for 15 consecutive days.

c) has failed to remove materials from the site or to pull down and replace the work within 15 days after receiving from the Engineer written notice that the aid materials or work were condemned and/or rejected by the Engineer under specified conditions.

d) has neglected or failed to observe and perform all or any of the terms acts, matters or things under this Contract to be observed and performed by the Contractor.

e) has to the detriment of good workmanship or in defiance of the Engineer's instructions to the contrary sub-let any part of the Contract.

f) has acted in any manner to the detrimental interest, reputation, dignity, name or prestige of the Owner.

g) has stopped attending to work without any prior notice and prior permission for a period of 15 days.

h) has become untraceable.

i) has without authority acted in violation of the terms and conditions of this contract and has committed breach of terms of the contract in best judgement of the owner.

j) has been declared insolvent/bankrupt.

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k) in the event of sudden death of the Contractor.

12.3 The owner on termination of such contract shall have the right to appropriate the Security Deposit, Retention Money and invoke the Bank Guarantee furnished by the contractor and to appropriate the same towards the amounts due and payable by the contractor as per the conditions of Contract and return to the contractor excess money, if any, left over.

® 12.4 In case of Termination of the contract, Owner shall have the right to carry out the unexecuted portion of the work either by themselves or through any other contractor(s) at the risk and cost of the Contractor. In view of paucity of time, Owner shall have the right to place such unexecuted portion of the work on any nominated contractor(s). However, the overall liability of the Contractor shall be restricted to 100 % of the total contract value.

12.5 The contractor within or at the time fixed by the Owner shall depute his authorised representative for taking joint final measurements of the works executed thus far and submit the final bill for the work as per joint final measurement within 15 days of the date of joint final measurement. If the contractor fails to depute their representative for joint measurement, the owner shall take the measurement with their Engineer-in-Charge/Site-in-Charge or any other outside representatives. Such a measurement shall not be questioned by the Contractor and no dispute can be raised by the Contractor for purpose of Arbitration.

12.6 The Owner may enter upon and take possession of the works and all plant, tools, scaffoldings, sheds, machinery, power operated tools and steel, cement and other materials of the Contract at the site or around the site and use or employ the same for completion of the work or employ any other contractor or other person or persons to complete the works. The Contractor shall not in any way object or interrupt or do any act, matter or thing to prevent or hinder such actions, other Contractor or other persons employed for completing and finishing or using the materials and plant for the works. When the works shall be completed or as soon thereafter the Engineer shall give a notice in writing to the Contractor to remove surplus materials and plant, if any, and belonging to the Contractor except as provided elsewhere in the Contract and should the Contractor fail to do so within a period of 15 days after receipt thereof the Owner may sell the same by public auction and shall give credit to the contractor for the amount realised. The Owner shall thereafter ascertain and certify in writing under his hand what (if anything) shall be due or payable to or by the Owner for the value of the plant and materials so taken possession and the expense or loss which the Owner shall have been put to in procuring the works, to be so completed, and the amount if any, owing to the Contractor and the amount which shall be so certified shall thereupon be paid by the Owner to the Contractor or by the Contractor to the Owner, as the case may, and the Certificate of the Owner shall be final and conclusive between the parties.

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12.7 When the contract is terminated by the Owner for all or any of the reasons mentioned above the Contractor shall not have any right to claim compensation on account of such termination.

13. FORCE MAJEURE

13.1. Any delay in or failure of the performance of either part hereto shall not constitute default hereunder or give rise to any claims for damage, if any, to the extent such delays or failure of performance is caused by occurrences such as Acts of God or an enemy, expropriation or confiscation of facilities by Government authorities, acts of war, rebellion, sabotage or fires, floods, explosions, riots, or strikes. The Contractor shall keep records of the circumstances referred to above and bring these to the notice of the Engineer-in-Charge/Site-in-Charge in writing immediately on such occurrences. The amount of time, if any, lost on any of these counts shall not be counted for the Contract period. One decision of the Owner arrived at after consultation with the Contractor, shall be final and binding. Such a determined period of time be extended by the Owner to enable the Contractor to complete the job within such extended period of time.

13.2. If Contractor is prevented or delayed from the performing any of its obligations under this Agreement by Force Majeure, then Contractor shall notify Owner he circumstances constituting the Force Majeure and the obligations performance of which is thereby delayed or prevented, within seven days of the occurrence of the events.

14. ARBITRATION

14.1 All disputes and differences of whatsoever nature, whether existing or which shall at any time arise between the parties hereto touching or concerning the agreement, meaning, operation or effect thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether during or after completion of the contract or whether before after determination, foreclosure, termination or breach of the agreement (other than those in respect of which the decision of any person is, by the contract, expressed to be final and binding) shall, after written notice by either party to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be referred for adjudication to the Sole Arbitrator to be appointed as hereinafter provided.

®14.2 The appointing authority shall either himself act as the Sole Arbitrator or nominate some officer/retired officer of Hindustan Petroleum Corporation Limited (referred to as owner or HPCL) or a retired officer of any other Government Company in the Oil Sector of the rank of Ch. Manager & above or any retired officer of the Central Government not below the rank of

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a Director, to act as the Sole Arbitrator to adjudicate the disputes and differences between the parties. The contractor/vendor shall not be entitled to raise any objection to the appointment of such person as the Sole Arbitrator on the ground that the said person is/was an officer and/or shareholder of the owner, another Govt. Company or the Central Government or that he/she has to deal or had dealt with the matter to which the contract relates or that in the course of his/her duties, he/she has/had expressed views on all or any of the matters in dispute or difference.

14.3 In the event of the Arbitrator to whom the matter is referred to, does not accept the appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons whatsoever, the Appointing Authority aforesaid, shall nominate another person as aforesaid, to act as the Sole Arbitrator.

14.4 Such another person nominated as the Sole Arbitrator shall be entitled to proceed with the arbitration from the stage at which it was left by his predecessor. It is expressly agreed between the parties that no person other than the Appointing Authority or a person nominated by the Appointing Authority as aforesaid, shall act as an Arbitrator. The failure on the part of the Appointing Authority to make an appointment on time shall only give rise to a right to a Contractor to get such an appointment made and not to have any other person appointed as the Sole Arbitrator.

14.5 The Award of the Sole Arbitrator shall be final and binding on the parties to the Agreement.

14.6 The work under the Contract shall, however, continue during the Arbitration proceedings and no payment due or payable to the concerned party shall be withheld (except to the extent disputed) on account of initiation, commencement or pendency of such proceedings.

14.7 The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference referred to him and may also make interim award(s) if necessary.

®14.8 The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the parties unless the Sole Arbitrator otherwise directs in his award with reasons. The lumpsum fees of the Arbitrator shall be Rs. 40,000/- per case for transportation contracts and Rs. 60,000/- for engineering contracts and if the sole Arbitrator completes the arbitration including his award within 5 months of accepting his appointment, he shall be paid Rs. 10,000/-additionally as bonus. Reasonable actual expenses for stenographer, etc. will be reimbursed. Fees shall be paid stagewise i.e. 25% on acceptance, 25% on completion of pleadings/documentation, 25% on completion of arguments and balance on receipt of award by the parties

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14.9 Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made thereunder, shall apply to the Arbitration proceedings under this Clause.

14.10 The Contract shall be governed by and constructed according to the laws in force in India. The parties hereby submit to the exclusive jurisdiction of the Courts situated at Visakhapatnam for all purposes. The Arbitration shall be held at Visakhapatnam and conducted in English language.

14.11 The Appointing Authority is the Functional Director of Hindustan Petroleum Corporation Limited.

15. GENERAL

15.1. Materials required for the works whether brought by the or supplied by the Owner shall be stored by the contractor only at places approved by Engineer-in-Charge/Site-in-Charge. Storage and safe custody of the material shall be the responsibility of the Contractor.

15.2. Owner and/or Engineer-in-Charge/Site-in-Charge connected with the contract, shall be entitled at any time to inspect and examine any materials intended to be used in or on the works, either on the site or at factory or workshop or at other place(s) manufactured or at any places where these are laying or from which these are being obtained and the contractor shall give facilities as may be required for such inspection and examination.

15.3. In case of any class of work for which there is no such specification supplied by the owner as is mentioned in the tender documents, such work shall be carried out in accordance with Indian Standard Specifications and if the Indian Standard Specifications do not cover the same the work should be carried out as per standard Engineering practice subject to the approval of the Engineer-in-Charge/Site-in-Charge.

15.4. Should the work be suspended by reason of rain, strike, lockouts or other cause the ontractor shall take all precautions necessary for the protection of the work and at his own expense shall make good any damages arising from any of these causes.

15.5 The contractor shall cover up and protect from injury from any cause all new work also for supplying all temporary doors, protection to windows and any other requisite protection for the whole of the works executed whether by himself or special tradesmen or sub-contractors and any damage caused must be made good by the contractors at his own expense.

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15.6 If the contractor has quoted the items under the deemed exports, then it will be the responsibility of the contractor to get all the benefits under deemed exports from the Government. The Owner’s responsibility shall only be limited to the issuance of required certificates. The quotation will be unconditional and phrases like “subject to availability of deemed exports benefit” etc. will not find place in it.

®16. Integrity Pact : Effective 1st September, 2007, all tenders and contracts shall comply with the requirements of the Integrity Pact (IP) if the value of such tenders or contracts exceed Rs.1 crore. Failure to sign the Integrity Pact shall lead to outright rejection of bid.

# 17. Grievances of parties participating or intend to participate in the tender shall be addressed in writing to the officer designate of the Grievance Redressal Cell where the tenders have to be submitted within the stipulated period. Detailed mechanism of Grievance Redressal is available on the HPCL website.

**** In case of any contradiction with the conditions mentioned above (i.e., in GTCWC) with the “Scope of Job and other Terms & Conditions” of this document, the conditions mentioned under “Scope of Job and other Terms & Conditions” shall prevail

*****

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CONCRETE STRUCTURES IN VISAKH REFINERY EXCERPTS OF SAFETY REGULATIONS FOR CONTRACTORS (2 Pages)

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1 2.1 The contractor shall be responsible for all employees working for him and should explain to them the Safety Regulations and other relevant company procedures.

2 2.2 The contractor shall abide by the applicable statutes viz., The Factories Act., ESI Act and other Central/State Government rules pertaining to contractors work in a continuous process chemical industry.

3 6.1 Smoking is prohibited inside company premises. Safety matches and cigarette lighters are not permitted inside the Refinery.

4 7.5 Transport vehicles permitted inside the refinery premises with proper flame arrestor and shall be parked in the designated parking area only

5 8.1 All mobile and stationary equipment, tools and machinery under contractors control and operating in the company premises shall have valid certification applicable to each of them and equipment shall be in healthy working conditions for safe opertion. On demand by company supervisor contractor shall produce the Test Certificate of his equipment.

6 9.1 'Maintain good house keeping around work area. 7 9.8 Contractor shall maintain his shed in proper order and ensure that all flammable

material is stored properly. Contractor also ensure that power is switched off to his shed before leaving the company premises.

8 10.1 All activities within Company premises except in exempted areas like Offices, Maintenance shop including garage need authorisation by company and work shall not commence without a written valid work permit.

9 10.8 All conditions and precautions stipulated in the Permit shall be strictly adhered to by the contractor’s personnel

10 11.2 Safety helmet is compulsory for all the persons including the civil labourers. 11 11.3 Safety shoes must be worn by all persons except for personnel doing civil works such

as excavation. Gumboots to be used for excavation jobs. 12 11.5 Those engaged in welding and cutting works shall be provided with protective

equipment such as welders helmet, leather hand gloves etc. 13 12.1 All accidents minor or major shall be immediately reported in writing to the company

supervisor. 14 14.3 The fire fighting equipment available at the site shall be in good working condition

and periodically tested/checked as specified by F&S personnel of the refinery. 15 15.1 In case a fire is spotted in the refinery premises, it shall be immediately reported to the

nearest company employee who in turn shall dial `77' and inform about the fire. 16 15.2 In the absence of any company employee, contractor supervisor shall dial phone `77'

revealing the persons identity and report about the fire, its location and nature. 17 15.3 On sounding of refinery fire alarm, contractors personnel shall STOP their hot work

immediately and move to nearby assembly area outside plant and away from refinery equipment keeping the road and other areas for free movement of vehicles and persons

18 16.1.a All the contractor personnel working at a height of more than 2 meters should wear and anchor IS or equivalent quality safety belt.

19 16.1.b When hauling operation is in progress, the grade area to be barricaded with Red and

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white color caution tape 20 16.1.c If specified by the company supervisor fire retardant safety net shall be provided 21 16.3.h Wooden planks shall not be used as working platform. Grating of the working

platform to be tag welded or properly tied with wire 22 16.3.i Guard rail to be provided to the working platform 23 16.4.a All the excavated pit and trenches shall be cordoned off by red and white color tape to

avoid falls. 24 16.4.c All trenches 4 feet or more in depth shall at all times be supplied at least with one

ladder by which workmen can reach the surface of the ground. 25 16.5.d Every crane driver or hoisting apliance operator shall be properly qualified and a

person having minimum 2 years of experience shall be employed for such jobs. 26 16.5.g The grade area to be barricaded with caution tape at the time of hoisting operation 27 16.6.e All the electrical circuit shall be provided with 30 mA sensitive current type earth

leakage circuit breaker (ELCB) including the welding circuit 28 16.6.f Minimum two earthings to be provided to all electrical equipment including portable

generators, Earthing shall be continuous one 29 16.6.h Power supply to be provided close to the work site, Source of power supply to be

written on panel. This will help in isolation of power in case of emergency 30 16.8.c Electrical hand lamps of 24V shall be used 31 16.9.c Flash arrestor to be provided at cutting torch to avoid back fires 32 16.9.f The first cut or weld to be undertaken in the presence of Company Supervisor 33 17 Penalties for Non-compliance:

The financial penalty levied on the contractors, working inside the refinery premises for non-compliance of Safety Regulations spelt in the booklet is Rs.1000/- per day per location. If the contractor is warned for safety deviation for 3 times at same location, he will be on "Holiday list" for maximum of 7 calendar days. Mode of Accusation: If any deviation from the regulations spelt out in this booklet or from permit conditions is noticed by any Officer of HPCL, he will fill the "Inspection of Work Permit" format and send to Manager F&S/DGM-F&S. (For format please see Annexure-2) On field verification Manager - F&S/DGM-F&S will either warn the contractor or levy the fine of Rs.1000/-. It will be based on the seriousness of the deviations. Contractor will take the "Inspection of Work Permit" copy and pay fine amount in cash at HPCL Cash Office. Contractor shall submit the Xerox copy of the receipt of the payment to F&S to release the Work Permit.

**** In case of any contradiction with the conditions mentioned above (i.e., in GTCWC)

with the “Scope of Job and other Terms & Conditions” of this document, the conditions mentioned under “Scope of Job and other Terms & Conditions” shall prevail.

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CONCRETE STRUCTURES IN VISAKH REFINERY BANK GUARANTEE IN LIEU OF EARNEST MONEY (2 Pages)

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(The Guarantee should be on Indian non-judicial stamp paper of appropriate value)

(SPECIMEN / FORMAT)

HINDUSTAN PETROLEUM CORPORATION LIMITED VISAKH REFINERY MALKAPURAM VISAKHAPATNAM – 530 011. ANDHRA PRADESH INDIA. In consideration of HINDUSTAN PETROLEUM CORPORATION LIMITED, a Government of India Company, registered under the Companies Act, 1956, having its registered office at 17, Jamshedji Tata Road, Mumbai - 400 020 (hereinafter called "The Corporation", which expression shall include its successor in business and assigns) issued a tender on <<Supplier’s Name>>, a partnership firm/sole proprietor business/a company registered under the Companies Act, 1956 having its office at (hereinafter called "the Tenderer" which expression shall include its executors, administrators and assigns) against Tender no <<Tender Number>> dated <<Tender Date>> (hereinafter called "the tender" which expression shall include any amendments/ alterations to "the tender" issued by "the Corporation") for the supply of goods to/execution of services for "the Corporation" and "the Corporation" having agreed not to insist upon immediate payment of Earnest Money for the fulfilment of the said tender in terms thereof on production of an acceptable Bank Guarantee for an amount of Rs.<<Value of the BG, in figures>> (Rupees <<Value of the BG, in words>> only). 1. We, <<Issuing Bank’s Name>> Bank having office at <<Issuing Bank’s Address>>,

(hereinafter referred to as "the Bank" which expression shall include its successors and assigns) at the request and on behalf of "the Tenderer" hereby agree to pay to the Corporation without any demur on first demand an amount not exceeding Rs.<<Value of the BG, in figures>> (Rupees <<Value of the BG, in words>> only) against any loss or damage, costs, charges and expenses caused to or suffered by "the Corporation" by reason of non performance and fulfilment or for any breach on the part of "the Tenderer" of any of the terms and conditions of the said "tender".

2. We, <<Issuing Bank’s Name>> Bank further agree that "the Corporation" shall be sole Judge

whether the said "Tenderer" has failed to perform or fulfill the said "tender" in terms thereof or committed breach of any of the terms and conditions of "the order" and the extent of loss, damage, cost, charges and expenses suffered or incurred or would be suffered or incurred by "the Corporation" on account thereof and we waive in favour of "the Corporation" all the rights and defences to which we as guarantors and/or "the Tenderer" may be entitled to.

3. We, <<Issuing Bank’s Name>> Bank further agree that the amount demanded by "the

Corporation" as such shall be final and binding on "the Bank" as to "the Bank" 's liability to pay

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and the amount demanded and "the Bank" to undertake to pay "the Corporation" the amount so demanded on first demand and without any demur notwithstanding any dispute raised by "the Tenderer" or any suit or other legal proceedings including arbitration pending before any court, tribunal or arbitrator relating thereto, our liability under this guarantee being absolute and unconditional.

4. We, <<Issuing Bank’s Name>> Bank further agree with "the Corporation" that "the Corporation"

shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said "tender"/ or to extend time of performance by "the Tenderer" from time to time or to postpone for any time to time any of the powers exercisable by "the Corporation" against "the Tenderer" and to forbear to enforce any of the terms and conditions relating to "the tender" and we shall not be relieved from our liability by reason of any such variation or extension being granted to "the Tenderer" or for any forbearance, act or omission on the part of "the Corporation" or any indulgence by "the Corporation" to "the tenderer" or by any such matter or things whatsoever which under the law relating to sureties would but for this provision have the effect of relieving us.

5. NOTWITHSTANDING anything hereinbefore contained, our liability under this Guarantee is

restricted to Rs.<<Value of the BG, in figures>> (Rupees <<Value of the BG, in words>> only). Our liability under this guarantee shall remain in force until expiration of six months from the due date of opening of the said "tender", that is up to <<Tender Due Date + 6 months>>. Unless a claim or demand in writing is made against us under the guarantee before the expiry of one month from the aforesaid date, that is, on or before <<Tender Due Date + 7 months>> all rights of "the Corporation" under the said guarantee shall be forfeited and we shall be relieved and discharged from all liabilities thereunder.

6. We, <<Issuing Bank’s Name>> Bank further undertake not to revoke this guarantee during its

currency except with the previous consent of "the Corporation" in writing. 7. We, <<Issuing Bank’s Name>> Bank lastly agree that "the Bank" 's liability under this guarantee

shall not be affected by any change in the constitution of "the Tenderer". 8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in terms of the

documents and/or the Agreement/Contract or MOU entered into between "the Tenderer" and "the Bank" in this regard.

IN WITNESS whereof _______________ Bank, has executed this document at _______________ on _______________ 200 . For <<Issuing Bank’s Name>> Bank (by its constituted attorney) (signature of a person authorised to sign on behalf of “the Bank”

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INTEGRITY PACT (7 Pages)

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AGREEMENT

No. Dated 11-07-2011 To, HINDUSTAN PETROLEUM CORPORATION LIMITED Sub: Purchase of Bidding Documents

Ref.: Tender No.11000073-HD-46002,“AnnualContract for Rehabilitation & Repairs of Reinforced Concrete Structures”.

HPCL and the Bidder agree that the Notice Inviting Tender (NIT) is an offer made on the condition that the bidder will sign the Integrity Pact and the Bid would be kept open in its original form without variation or modification for a period of (state the number of days from the last date for the receipt of tenders stated in the NIT) …120……. Days and the making of the bid shall be regarded as an unconditional and absolute acceptance of this condition of the NIT. We confirm acceptance and compliance with the Integrity Pact in letter and spirit. We further agree that the contract consisting of the above conditions of NIT as the offer and the submission of Bid as the Acceptance shall be separate and distinct from the contract which will come into existence when bid is finally accepted by HPCL. The consideration for this separate initial contract preceding the main contract is that HPCL is not agreeable to sell the NIT to the Bidder and to consider the bid to be made except on the condition that the bid shall be kept open for …120… days after the last date fixed for the receipt of the bids and the Bidder desires to make a bid on this condition and after entering into this separate initial contract with HPCL. HPCL promises to consider the bid on this condition and the Bidder agrees to keep the bid open for the required period. These reciprocal promises form the consideration for this separate initial contract between the parties. If Bidder fails to honor the above terms and conditions , HPCL shall have unqualified , absolute and unfettered right to encash / forfeit the bid security submitted in this behalf. Yours faithfully, yours faithfully (BIDDER) (PURCHASER)

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INTEGRITY PACT

Between

Hindustan Petroleum Corporation Limited (HPCL) hereinafter referred to as “The Principal”, and

………………………………………………. hereinafter referred to as “The Bidder/Contractor”

Preamble

The Principal intends to award, under laid down organization procedures, contract/s for ………………………………………… The Principle values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidders/s and Contractor/s. In order to achieve these goals, the Principal cooperates with the renowned international Non-Governmental Organization “Transparency International” (TI). Following TI’s national and international experience, the Principal will appoint an external independent Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above.

Section 1 – Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles: No employee of the Principal, personally or through family members, will in connection with the tender for, or the execution of a contract, demand, take a promise for or accept, for him/herself or third person, any material or immaterial benefit which he/she is not legally entitled to. The principal will, during the tender process treat all Bidders with equity and reason. The Principal will in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential / additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution. The principal will exclude from the process all known prejudiced persons.

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(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions.

Section 2 – Commitments of the Bidder / Contractor

(1) The Bidder / Contractor commit itself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution. a). The Bidder / Contractor will not, directly or through any other person or firm, offer, promise or give to any of the Principal’s employees involved in the tender process or the execution of the contract or to any third person any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange any advantage of any kind whatsoever during the tender process or during the execution of the contract. b). The Bidder / Contractor will not enter with other Bidders into any undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelization in the bidding process. c). The Bidder / Contractor will not commit any offence under the relevant Anti-corruption Laws of India; further the Bidder / Contractor will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically. d). The Bidder / Contractor will, when presenting his bid, disclose any and all payment he has made, is committed to or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract. (2) The Bidder / Contractor will not instigate third persons to commit offences outlined above or be an accessory to such offences.

Section 3-Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason.

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(1) If the Bidder/Contractor has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Principal is entitled also to exclude the Bidder / Contractor from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years. (2) A transgression is considered to have occurred if the Principal after due consideration of the available evidence, concludes that no reasonable doubt is possible. (3) The Bidder accepts and undertakes to respect and uphold the Principal’s absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice. (4) If the Bidder / Contractor can prove that he has restored / recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.

Section 4 – Compensation for Damages

(1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security. (2) If the Principal has terminated the contract according to Section 3, or if the Principle is entitled to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor liquidated damages equivalent to Security Deposit / Performance Bank Guarantee. (3) The bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder / Contractor can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder / Contractor shall compensate the Principal only to the extent of the damage in the amount proved.

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Section 5 – Previous Transgression (1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process. (2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason.

Section 6 – Equal treatment of all Bidders / Contractors / Subcontractors

(1) The Bidder / Contractor undertake to demand from all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing. (2) The Principal will enter into agreements with identical conditions as this one with all Bidders, Contractors and Subcontractors. (3) The Principal will disqualify from the tender process all bidders who do not sign this Pact or violate its provisions.

Section 7 – Criminal charges against violating Bidders/Contractors/Subcontractors

If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of an employee or a representative or an associate of a Bidder, Contractor or Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office.

Section 8 – External Independent Monitor / Monitors

(1) The Principal appoints competent and credible External Independent Monitor for this Pact. # The Principal has nominated Smt. RANJANA KUMAR & Shri D. CHATTERJEE

[C/o HINDUSTAN PETROLEUM CORPORATION LIMITED, Petroleum House, 17, Jamshedji Tata Road, Mumbai - 400 020] as Two External Independent Monitors for the purpose of administration of this Pact:

The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.

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(2) The Monitor is not subject to instructions by the representatives of the parties and performs

his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal.

(3) The Contractors accepts that the Monitor has the right to access without restriction to all

Project documentation of the Principal including that provided by the Contractor. The Contractor will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder / Contractor / Subcontractor with confidentiality.

(4) The Principal will provide to the Monitor sufficient information about all meetings among

the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Contractor. The parties offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so

inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the bidder / contractor to present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal

within 8 to 10 weeks from the date of reference or intimation to him by the ‘Principal’ and, should the occasion arise, submit proposals for correcting problematic situations.

(7) Monitor shall be entitled to compensation on the same terms as being extended to / provided

to Outside Expert Committee members / Chairman as prevailing with Principal. (8) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an

offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India.

(9) The word ‘Monitor’ would include both singular and plural.

Annexure - D




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Visakh Refinery

Section 9 – Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded. If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged / determined by Chairperson of the Principal.

Section 10 – Other provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. Mumbai. The Arbitration clause provided in the main tender document / contract shall not be applicable for any issue / dispute arising under Integrity Pact.

(2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made.

(3) If the Contractor is a partnership or a consortium, this agreement must be signed by all

partners or consortium members. (4) Should one or several provisions of this agreement turn out to be invalid, the remainder of

this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions.

----------------------------- ----------------------------- For the Principal For the Bidder/Contractor Place……………………………. Witness 1: ………………… Date…………………………… Witness 2: …………………

Annexure - E



SCHEDULE OF RATES (15 Pages)

of 160

Visakh Refinery

ITEM NO. ITEM DESCRIPTION UNIT

RATE (in RS.)

1.00 Earth work in excavation below ground level for all kinds of work in

basements, foundations, including trenches, pavements, column footings, cable etc in all types of SOILS including laetrile, soft rock, weathered rock, stiff clay, murram and clayey gravel except hard rock for a depth upto 1.5mtrs including cutting and dressing of sides in slopes, leveling, grading and ramming of bottoms, de-watering of accumulated water from any source and keeping the surface dry for subsequent works and disposal or stacking of excavated material within a lead of 100 M, as decided including providing temporary supports to existing service lines like water pipes, sewage pipes, electric overhead and underground cables etc all complete.

Cu.Mtr 114.30

2.00 Same as item above but for depth beyond 1.5m and upto and inclusive of 3.0.

Cu.Mtr 151.66

3.00 Back filling after execution of the work to proper grade and level with selected materials from available excavated soil from spoil from spoil heaps within a lead of 100M, including re-excavating the deposited soil excavated earlier, breaking clods, laying at all depths and heights in layers of thickness not exceeding 15cms, watering, rolling and ramming by manual methods / Mechanical compactors to achieve 90% laboratory max dry density, dressing, trimming etc in foundations, plinths, trenches, pits etc all complete.

Cu.Mtr 50.55

4.00 Transporting the surplus earth / construction debris generated from construction area beyond the initial lead of 100 M including re-excavating the deposited soil excavated earlier, transportation, loading, unloading, laying at all depths and heights, stacking, leveling and dressing both the area (viz from where the earth is transported and where it is deposited ) to required levels and slopes complete with all lifts as directed. (a) Within the Refinery at the location shown by the Engineer-in-charge.

Cu.Mtr 121.99

5.00 Transporting of surplus earth / debris / silt / mud from the work site beyond the initial lead of 50 m, including re-excavating the deposited soil excavated earlier, transportation, loading & un-loading, leveling the area viz. from where the earth / debris is transported using the tractor trolley or truck. (a) Outside the Refinery at the location approved by Municipal corporation as per the directions of Engineer-in-charge.

Cu.Mtr 159.36

Annexure - E




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Visakh Refinery

ITEM NO.

ITEM DESCRIPTION UNIT RATE (in RS.)

6.00 Demolition of PCC work: Demolition of RCC / PCC work for all heights /depths including disposal of unserviceable material within a lead of 50m and handing over reinforcement / steel to the scrap yard as directed by the Engineer-in-charge including all labor, tools for demolition etc complete. PCC (richer than PCC 1: 4: 8) work

Cu.Mtr 638.52

7.00 Demolition of RCC work: Demolition of RCC / PCC work for all heights /depths including disposal of unserviceable material within a lead of 50m and handing over reinforcement / steel to the scrap yard as directed by the Engineer-in-charge including all labor, tools for demolition etc complete. RCC work

Cu.Mtr 1277.04

8.00 Chipping and removal of spalled concrete, cracked, porous and weak concrete upto a depth of 20mm behind the reinforcement rods or depth of carbonation whichever is deeper and cleaning of the reinforcement bars and exposed concrete to remove scales by chipping, wire brushing, emery sheets etc to enable the measurement of reduced dia of the bar, application of zinc primer to the reinforcement on all sides of the reinforcement and application of epoxy bonding agent to exposed old concrete surfaces. This also includes the chipping and removal of guniting work carried out recently to check the reinforcement in order to decide on the requirement and addition of reinforcement. Payment towards applicaiton of zinc primer ans epoxy bonding agent shall be paid in respective item rate of contract.

Sq.Mtr 159.36

9.00 Drilling holes upto 40mm dia in concrete with suitable equipment approved by Engineer-in-charge in columns, beams, slabs, foundations etc to the required depth as directed by the Engineer-in-charge to facilitate the anchoring of reinforcement bars into the core concrete etc including scaffolding, working platforms, equipment, machines, skilled manpower etc complete.

MM Mtr

63.74

10.00 Supply of Polyster resin anchor grout LOKSET of FOSROC chemicals (India) Ltd or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency including taxes, transportation and storage at site as per manufacturer's instructions including protection etc complete until usage.

Kg 296.73

Annexure - E




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Visakh Refinery

ITEM NO.


11.00 Mixing and grouting in holes the steel reinforcement bars with anchor grout including cleaning, mechanical mixing and grouting as per manufacturer's instructions.

Each 38.47

12.00 Supply and application of approved epoxy bonding agent NITOBOND EP of FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency for bonding fresh concrete to old concrete in all types of structures at all levels including the provision of necessary working platforms, scaffolding and other safety measures, provision and usage of the relevant personal protective equipment. The rate of application shall be as per manufacturers recommendations.

Sq.Mtr 879.20

13.00 Supply and application of two coats of anti corrosion primer NITOZINC PRIMER of FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency as per manufacturer's recommendation to the exposed steel reinforcement including manpower, brushes, scaffolding arrangements etc complete.

Ltr 1181.43

14.00 Supplying and placing in position including the cost of steel : Corrosion resistant Steel (CRS) bars: Supplying and placing in position including the cost of steel, transporting the same to the site of work, straightening, cleaning, de-coiling, cutting, bending to the required shapes and lengths as directed by the Engineer-in-Charge, binding with contractor's 16 SWG black soft annealed binding wire or welding wherever required at every intersection, supplying and placing with proper cover blocks, supports, chairs, overlaps etc for all heights and depths. Corrosion resistant Marine (CRM) grade.

Kg 71.44

15.00 Supplying and placing in position including the coast of steel : HYSD Bars conforming to IS: 1786. Supplying and placing in position including the coast of steel, transporting the same to the site of work, straightening, cleaning, de-coiling, cutting, bending to the required shapes and lengths as directed by the Engineer-in-Charge, binding with contractor's 16 SWG black soft annealed binding wire or welding wherever required at every intersection, supplying and placing with proper cover blocks, supports, chairs, overlaps etc for all heights and depths. HYSD bars conforming to IS: 1786.

Kg 54.95

Annexure - E




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Visakh Refinery

ITEM NO.


16.00 Core cutting through slabs, beams etc to facilitate the placement / pumping of Micro concrete including all mechanical equipment, drill bits, core cutters etc without causing any damage to the existing members as directed by the Engineer-in-charge, including scaffolding, working platforms.

MM Mtr

197.82

17.00 Providing and fixing leak proof centering and shuttering with approved steel sheets in foundations, footings, raft beams, slabs, eqpt / machine foundations, pedestals, columns, plinth beams, lintels, suspended slabs, beams, staircases, landings, steps etc. including application of approved form release coating, strutting, bracing, propping etc keeping the same in position during concreting and removal of the same after specified period etc for straight / inclined shuttering, keeping necessary provision for inserts, projecting dowels etc all complete and as directed by Engineer-in-charge. Wooden planks should not be allowed for centering and shuttering

Sq.Mtr 384.65

18.00 Supply, mixing and placing in position the Micro Concrete RENDEROC RG (S) of FOSROC :With 50% coarse aggregate by weight Supply, mixing and placing in position the Micro Concrete RENDEROC RG (S) of FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency as per the manufacturer's recommendations mixed with 6.4 mm size clean coarse aggregate of specified percentage by weight as directed by the Engineer-in-charge including mixing in suitable and approved mixing machine, pumping of micro concrete under pressure using approved Pneumatic pumps or manually so as to ensure that the concrete laid for encasement in dense, properly compacted, free from honey combs etc all as directed and approved by the Engineer-in-charge, including the skilled applicators. With 50% coarse aggregate by weight.

Cu.Mtr 33375.53

Annexure - E




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Visakh Refinery

ITEM NO.


19.00 Supply, mixing and placing in position the Micro Concrete RENDEROC RG (S) of FOSROC :With 75% coarse aggregate by weight Supply, mixing and placing in position the Micro Concrete RENDEROC RG (S) of FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency as per the manufacturer's recommendations mixed with 6.4 mm size clean coarse aggregate of specified percentage by weight as directed by the Engineer-in-charge including mixing in suitable and approved mixing machine, pumping of micro concrete under pressure using approved Pneumatic pumps or manually so as to ensure that the concrete laid for encasement in dense, properly compacted, free from honey combs etc all as directed and approved by the Engineer-in-charge, including the skilled applicators. With 75% coarse aggregate by weight

Cu.Mtr 27365.10

20.00 MS threaded Anchor Bolts Supply, fabricating, fixing and keeping in position MS threaded anchor bolts of all diameters, including nuts, washers, anchor plates, pipe sleeves etc / MS metal inserts with lugs of any shape made of flats, rolled steel sections etc / MS base plates of all thickness, size and shape as directed by the Engineer-in-charge in foundations, columns, pedestals, slabs, beams, walls etc or any other place as directed including cost of steel transporting same from to site workshop and site of work, cutting, straightening if required, turning, welding, providing necessary tying and welding with reinforcement, adjustment of shuttering, greasing exposed metal surface, covering bolts and packing the sleeves with jute cloth etc for all levels and locations etc all complete as specified and directed by Engineer-in-charge.

Kg 64.84

21.00 Grouting Providing grouting / repairs to the existing deteriorated / cracked grouts of base plates / anchor bolts on pedestals / columns including the removal of cracked / deteriorated grouts, cleaning the surface by removing oil, grease etc and grouting using non-shrink high strength grout of CONBEXTRA GP1 of FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency mixed with coarse aggregate (HBG metal of 10mm down size) 50% by weight or equivalent approved by the Engineer-in-charge including shuttering, finishing, all equipment, skilled manpower, consumable etc. complete.

Cu.Mtr 31321.50

Annexure - E




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Visakh Refinery

ITEM NO.


22.00 Protective coating for concrete Supply and application of aliphatic acrylate based protective coating consisting of two coats of aliphatic acrylate based protective and decorative coating DECKGUARD S of FOSROC Chemicals or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency including cleaning the surface of oil, grease, loose particles, decayed matter, moss, algae growth, laitance and all traces of mould release oils and curing compounds as per manufacturers instructions.

Sq.Mtr 214.31

23.00 Concrete Curing Compound Supply and application of concrete curing compound to the finished concrete surface immediately after stripping the form of work with NITOBOND AR of M/s. FOSROC or or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency as per manufacturer's recommendations as directed by the Engineer-in-charge including all the authorized and skilled applicators, scaffolding etc complete.

Sq.Mtr 71.44

24.00 RCC 1 : 1.5 : 3 : Upto Plinth level Supplying and laying reinforced cement concrete (RCC) 1 : 1.5 : 3 (1:cement : 1.5 sand : 3 HBG metal of 20 mm nominal size) including, mixing, placing, compacting, including finishing, curing etc complete as per IS:456:1978, in foundations, footings, plinth beams, pavements etc complete (excluding shuttering and reinforcement. Upto plinth level

Cu.Mtr 4099.27

25.00 RCC 1 : 1.5 : 3 : Above plinth level and upto floor V level Supplying and laying reinforced cement concrete (RCC) 1 : 1.5 : 3 (1:cement : 1.5 sand : 3 HBG metal of 20 mm nominal size) including, mixing, placing, compacting, including finishing, curing etc complete as per IS:456:1978, in foundations, footings, plinth beams, pavements etc complete (excluding shuttering and reinforcement. Above plinth level and upto floor V level

Cu.Mtr 4500.41

26.00 Supplying and providing temporary supports to the beams, slabs, equipment etc :Prop up to a height of 2.0 m. Supplying and providing temporary supports to the beams, slabs, equipment etc in the form of props including bracings, laterals etc before carrying out repair jobs. The temporary supports may be fabricated from MS pipe, 'I' sections, angles, channels, base plates etc including cutting, welding, erecting in position, bolting etc and removal of the same after the specified period as directed by the consultant / engineer-in-charge. The scheme of the supporting system for each case

Each 373.66

Annexure - E




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Visakh Refinery

ITEM NO.


shall be given by the contractor and approved by the consultant / HPCL before erecting the same. Prop up to a height of 2.0 m.

27.00 Supplying and providing temporary supports to the beams, slabs, equipment etc : Prop above 2.0m height: Supplying and providing temporary supports to the beams, slabs, equipment etc in the form of props including bracings, laterals etc before carrying out repair jobs. The temporary supports may be fabricated from MS pipe, 'I' sections, angles, channels, base plates etc including cutting, welding, erecting in position, bolting etc and removal of the same after the specified period as directed by the consultant / engineer-in-charge. The scheme of the supporting system for each case shall be given by the contractor and approved by the consultant / HPCL before erecting the same. Prop above 2.0m height

Each 1241.87

28.00 PCC 1: 1.5:3 Supplying and providing PCC 1: 1.5:3 in flooring over slabs, pavements etc at all elevations upto an average thickness of 75mm using 10 mm and down size aggregate including providing proper slopes and finishing all as directed by the Engineer-in- charge, using portland cement of 43 grade and approved brand.

Cu.Mtr 3989.37

29.00 Providing and building up of isolated damaged portions in columns, beams etc Providing and building up of isolated damaged portions in columns, beams etc using polymer modified cementitious mortar with cement sand ratio 1:3 using Nitobond SBR / approved equivalent at the rate of 7 Lt. / Bag of cement to an average thickness of 20 mm over the primed surface using Nitobond SBR in 1:1:3 by volume (Nitobond SBR : Water : Cement). Repair mortar has to be applied before priming coat dries, if the bonding compound dried it should be re-coated) and curing the repair mortar after completion of repair work with Nitobond AR (1 part of water by volume) as a curing membrane at a coverage of 8-10 Sqm /Lt. Cost including scaffolding wherever necessary, all complete as specified and directed by Engineer-in-charge.

Sq.Mtr 855.02

Annexure - E




of 160

Visakh Refinery

ITEM NO.


30.00 RCC structures consisting of foundations, columns, beams, pedestals etc : Pre- repair / rectification stage. Carrying out investigation for assessment of integrity of RCC structures consisting of foundations, columns, beams, pedestals etc at all levels by nondestructive testing ( NDT ) as per relevant IS code using ultra sonic pulse velocity method during PRE and POST rectification stage including providing suitable scaffolding/platforms to carryout the investigations using standard equipment and as per Manufacturer's specifications/guidelines, at different levels and locations and submit the report covering the findings of all such tests for assessment of integrity of concrete thus repaired , all complete. The investigations shall be arranged to be carried out by the agency approved by HPCL like TRFI/ IIT MADRAS and the test report shall be prepared and signed by the agency which has actually carried out the investigations. Pre- repair / rectification stage.

Each 65.94

31.00 RCC structures consisting of foundations, columns, beams, pedestals etc :Post repair / rectification stage: Carrying out investigation for assessment of integrity of RCC structures consisting of foundations, columns, beams, pedestals etc at all levels by nondestructive testing ( NDT ) as per relevant IS code using ultra sonic pulse velocity method during PRE and POST rectification stage including providing suitable scaffolding/platforms to carryout the investigations using standard equipment and as per Manufacturer's specifications/guidelines, at different levels and locations and submit the report covering the findings of all such tests for assessment of integrity of concrete thus repaired , all complete. The investigations shall be arranged to be carried out by the agency approved by HPCL like TRFI/ IIT MADRAS and the test report shall be prepared and signed by the agency which has actually carried out the investigations. Post repair / rectification stage

Each 65.94

32.00 Drilling holes in reinforced concrete structures like tank walls, masonry walls, slabs etc up to 25 mm in diameter using hammer drilling machine with all safety precautions for the safe execution of the job at all heights and depths including the necessary scaffolding, working platforms etc required and fixing of PVC tubes/ conduits in the drilled holes with rapid setting mortar required for pressure grouting.

MM Mtr

62.64

Annexure - E




of 160

Visakh Refinery

ITEM NO.


33.00 Mixing and pressure grouting the mixture of cement, water, bonding agent ( NITOBOND AR ) and expanding grout admixture (CONBEX 100) or low viscous epoxy grout CONBEXTRA EP 10 or or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency through the tubes using hand operated pressure grouting pump of required capacity until the grout is rejected and sealing the tube with rapid setting mortar.

Each 30.77

34.00 Supply of the following materials for carrying out the repair jobs as directed by the engineer in charge : Cement in 50 kg bags (Portland Slag Cement).

Each 263.76

35.00 Supply of the following materials for carrying out the repair jobs as directed by the engineer in charge : Bonding agent (NITOBOND AR) or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency

Ltr. 538.51

36.00 Supply of the following materials for carrying out the repair jobs as directed by the engineer in charge : Expanding grout admixture (CONBEX 100) in 225 g pack or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency

Each 60.45

37.00 Supply of the following materials for carrying out the repair jobs as directed by the engineer in charge : Rapid setting mortar (RENDEROC PLUG) in 5 kg pack. or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency

Each 183.53

38.00 Supply of the following materials for carrying out the repair jobs as directed by the engineer in charge : Low viscous epoxy grout (CONBEXTRA EP-10) or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency

Kg 1368.26

39.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HVU, HAS-E-16 MM DIA or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of

Each 555.00

Annexure - E




of 160

Visakh Refinery

ITEM NO.


capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

40.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HVU, HAS-E-20 MM DIA or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 1117.68

41.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HVU, HAS-E- 24 MM DIA or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 1496.84

42.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HVU, HAS-E-R-12 MM DIA or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the

Each 723.14

Annexure - E




of 160

Visakh Refinery

ITEM NO.


Manufacturer and directed by the Engineer-in-charge. 43.00 Supply and installation of the following Anchor fasteners of HILTI

INDIA LTD/FISCHER : HVU, HAS-E-R-20 MM DIA or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 2234.27

44.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HVU, HAS-E-R-24 MM DIA or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 3253.04

45.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HKD-SR - 10X40 MM or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 146.17

Annexure - E




of 160

Visakh Refinery

ITEM NO.


46.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HKD-SR - 12X 50 MM or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 227.49

47.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HKD-SR - 16X 65 MM or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 485.76

Annexure - E




of 160

Visakh Refinery

ITEM NO.


48.00 Structural Steel Works: Supplying, fabricating, erecting / replacing in position and testing / examining bolted and/or welded structural steel works at all levels and locations, including all type of sections, built-up sections / compound sections made out of rolled sections and/or plates in columns portals, racks, frameworks, bracings, floor beams, lifting beams, monorails, platforms, staircases (excluding chequered plate and gratings) ladders, stoppers, brackets, supports for equipment and technological accessories and process piping, hand railings, ports- tressels etc handling, transporting the same from owner store / issue point to site workshop / site of work, storing, cutting to required size, straightening / bending if required, edge preparation, cleaning, preheating, bolting / welding of joints, grouting with ordinary grout or premix free flow non shrink grout as specified including preparation and submission of detailed fabrication drawings, preparing the surface for painting by sand blasting to SA 2 ? Swedish code for painting, apply one coat of inorganic Zinc silicate primer (surface reparation and painting shall confirm to EIL spec. 6-44-0004 Rev. 2) after fabrication and return of unused / scrap / unserviceable steel to owners store and materials reconciliation etc. all complete as specified and directed. (for structural steel supplied by HPCL, recovery will be Rs.16500.00 per M.T).

MT 75831.00

49.00 Supplying and mixing plasticiser CONPLAST P 211 / or equivalent approved a water reducing admixture as approved by Engineer-in-Charge as per the manufacturer's specifications etc complete as directed by the Engineer-in-Charge. FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency

Ltr. 120.89

50.00 Drilling of holes through metal base plates using metal cutting m/c upto 52 mm dia Drilling of holes through metal base plates and embedded M S parts up to 52 mm diameter using Metal Diamond cutter with necessary coolant required etc. including removal of the cut plate as directed by Engineer- In - Charge.

MM Mtr.

1648.50

51.00 Supply and operation of diesel generator of capacity 30 KVA to 60 KVA to carry out operation of chipping machine, drilling machine, core cutting machine etc. required for rehabilitation works including all fuels, lubricants etc. complete for 8 hrs shift.

8 Hours Shift

2198.00

Annexure - E




of 160

Visakh Refinery

ITEM NO.


52.00 Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER : HVU, HAS-E-R-16 MM DIA or equivalent from FISCHER Supply and installation of the following Anchor fasteners of HILTI INDIA LTD/FISCHER including the activities of cleaning of the holes, holding the junction boxes / panel boxes / MS angles, channels for supporting the junction / panel boxes / cables etc. in position, drilling holes in M.S. angles / channels at suitable locations, placement of capsule, driving except drilling in concrete (for drilling in concrete payment shall be made separately under the relevant item in this tender) with all equipment, machinery, tools as recommended by the Manufacturer and directed by the Engineer-in-charge.

Each 1135.27

53.00 Supply, mixing and placing in position the Micro Concrete :With 50 % coarse aggregate by weight Supply, mixing and placing in position the Micro Concrete CONBEXTRA HR of FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency as per the manufacturer's recommendations mixed with 6.4 mm size clean coarse aggregate of specified percentage by weight as directed by the Engineer-in-charge including mixing in suitable and approved mixing machine, pumping of micro concrete under pressure using approved Pneumatic pumps or manually so as to ensure that the concrete laid for encasement in dense, properly compacted, free from honey combs etc all as directed and approved by the Engineer-in-charge, including the skilled applicators. With 50% coarse aggregate by weight

Cu.Mtr 63275.00

54.00 Supply, mixing and placing in position the Micro Concrete :With 75% coarse aggregate by weight Supply, mixing and placing in position the Micro Concrete CONBEXTRA HR of FOSROC or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency as per the manufacturer's recommendations mixed with 6.4 mm size clean coarse aggregate of specified percentage by weight as directed by the Engineer-in-charge including mixing in suitable and approved mixing machine, pumping of micro concrete under pressure using approved Pneumatic pumps or manually so as to ensure that the concrete laid for encasement in dense, properly compacted, free from honey combs etc all as directed and approved by the Engineer-in-charge, including the skilled applicators.

Cu.Mtr 50940.00

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ITEM NO.


With 75% coarse aggregate by weight 55.00 Providing special grade free flowing and self levelling polymer

modified cement concrete Providing special grade free flowing and self levelling polymer modified cement concrete (Renderoc UW of FOSROC make or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency) suitable for under water application prepared to required consistency using 12 mm and downgraded granite metal as coarse aggregate, pumping with required pressure to fill the gaps in the concrete suitably covered by steel chamber as in item no.29 above, pumping shall be carried out using displacement method so as to displace all water until overflow of concrete through the exit hole of the steel chamber including all labour, equipment, materials, the cost of RENDEROC UW, regular inspection by the divers to ensure water tightness of the steel chamber. The strength of the concrete shall not be less M30 grade.

Cu.Mtr 54015.00

56.00 Supplying and providing 10 mm dia Injection Packers for item no. 57 job.

Each 150.00

57.00 Mixing and Pressure Grouting of single component using high pressure Master Flex 801 of BASF or Equivalent make Mixing and Pressure Grouting of single component using high pressure Master Flex 801 of BASF or Equivalent low Viscosity Hydro swelling resin for crack injection or equivalent product approved by the engineer-in-charge as per the list mentioned in the Specific requirements under Notes to the Agency using High Pressure 1K Pump , injecting hoses etc. Complete. Each Pack consisting of 22.06 kg of Resin / Hardner / Accelarator. Payment shall be made on consumption of material per Kilogram.

Kg 3000.00

IMPORTANT NOTE : If the above jobs carried out at Oil Wharf and ATP area, 10% extra on the above schedule of rates and at OSTT area, 25% extra on the above schedule of rates shall be paid.

Annexure - F


CONCRETE STRUCTURES IN VISAKH REFINERY SCHEDULE OF QUOTATION (2 Pages)

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DESCRIPTION QUOTED RATE

One consolidated Single percentage (Zero, Below or Above) on the schedule of rates offered as per Annexure-E, for all Items of 1 to 57

Total Financial Limit : Rs.250 Lakhs

(Rupees Two Hundred & Fifty Lakhs)

(IMP : Agencies quoting various percentages / rates for various items shall be summarily rejected.)

__________%

In words:

MINUS _______________%

In words :

PLUS _______________%

In words :

Important Notes :

I) Agency to quote a single consolidated ‘+’ / ‘-‘ / Zero % on the schedule of rates offered as per Annexure-E

II) Please note that the same percentage shall be applicable for all items ie 1 to 57 with out any exception.

III) Only single % is to be quoted for the complete set of Items and not Item wise. Specifying more than single percentage (%) or quoting specific unit rates/ Lumpsum rates will make your offer rejected.

IV) Prefix the % with, ‘+’ for rates above the schedule of rates, ‘-‘ for rates below the schedule of rates. Put Zero % if the schedule of rates itself being offered.

Authorized Signatory : ______________________ Name of the Signatory :

Annexure - F


CONCRETE STRUCTURES IN VISAKH REFINERY SCHEDULE OF QUOTATION (2 Pages)

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Name & Seal of the Agency :

Agency’s Telephone No. : Fax No. : Mobile No. : E-mail :

Annexure - G



DECLARATION - I (1 Page)

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Visakh Refinery

To

The General Manager – Materials Hindustan Petroleum Corporation Limited, Visakh Refinery, New Admin Building, 1st Floor, Malkapuram Post, Visakhapatnam-530011.

Dear Sir,

Sub : Annual Contract for Rehabilitation & Repairs of Reinforced Concrete Structures in Visakh Refinery

Ref. : Tender No. 11000073-HD-46002

With reference to the subject tender cited, we hereby confirm that we have fully understood

the entire scope of job and we have not taken any deviations from the tender scope, terms and

conditions. Further, we confirm that we have submitted our offer strictly as per your schedule of

quotation only.

Thanking you,

Yours faithfully,

(Signature of the Authorized Signatory with Date & Seal of the Vendor)

Annexure - H



DECLARATION - II (1 Page)

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Visakh Refinery

We, ______________________________ (Name of the company) hereby declare that we have not

been banned or delisted by any Indian Government or Quasi – India Government agencies or Indian

Public Sector Undertakings / Enterprises.

Sign

Name & Company

Stamp

Note 1 : If the bidder has been banned or delisted by any Indian Government or Quasi – Indian

Government agencies or Indian Public Sector Undertakings / Enterprises, this fact must be clearly

stated.

Note 2 : If this declaration is not given, the bid will be rejected as non-responsive.

Seal of the Vendor Signature & Name of the Authorized

Signatory with Date

Annexure - I



SAFETY REGULATIONS (65 Pages)

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Visakh Refinery

SAFETY REGULATIONS FOR THE CONTRACTORS

HINDUSTAN PETROLEUM CORPORATION LIMITED

VISAKH REFINERY

VISAKHAPATNAM

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INDEX

1. INTRODUCTION 98 2. ORIENTATION MEETING 99 3. GENERAL RULES 99 4. SECURITY CONTROLS: 102 5. CHANGE HOUSE AND TOILET FACILITIES 103 6 .CAFETERIA FACILITIES 104 7. CONTRACTOR SHELTER & YARDS 104 8. SMOKING REGULATIONS 105 9. BATTERY OPERATED EQUIPMENT & ELECTRICAL ITEMS 106 10.PHOTOGRAPHY 106 11. TRAFFIC REGULATIONS 106 12. CONTRACTOR’S EQUIPMENT 108 13. HOUSE KEEPING 109 14. WORK PERMIT SYSTEM 110 15. PERSONAL PROTECTIVE EQUIPMENT 113 16. REPORTING OF ACCIDENTS/ INCIDENTS 116 17. FIRST AID FACILITY 117 18. FIRE FIGHTING EQUIPMENT 117 19. REPORTING OF FIRE / EMERGENCY PROCEDURES: 118 20. SAFETY PRACTICES AT WORK PLACES 120 21. penalty for non-compliance 139 22. SAFETY MANAGEMENT SYSTEM FOR CONTRACTORS 141 23. ADDITONAL SAFETY GUIDELINES FOR CONTRACTORS ENGAGED FOR MAJOR PROJECTS / T&I 155 24. ELECTRICAL SAFETY 158

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SAFETY REGULATIONS FOR CONTRACTORS

1. INTRODUCTION

Safety of personnel and property is of prime importance to the management of HPCL, Visakh Refinery. In order to achieve this objective, rules and procedures have been established to prevent accidents that may result in injury to persons or damage to property. The rules and procedures summarized below will assist the contractors in protecting their own employees and property as well as to the HPCL employees and property. This booklet is a part of ‘Contractor Safety Management System’ of HPCL, Visakh Refinery and shall form part of every work order. Some of the important work procedures and safe practices to be followed by contractors while working in the Visakh Refinery Operational area of Hindustan Petroleum Corporation Limited (hereinafter called Company) are listed out in this manual.

THE TERM CONTRACTORS COVERS ALL AGENCIES / PERSONS WHO RENDER SERVICE TO

THE COMPANY WITHIN ITS PREMISES IN EFFECTING SUPPLIES OF ANY DESCRIPTION, OPERATING TRANSPORT OR HEAVY EQUIPMENT, PERFORMING WORK OF ANY NATURE

OR ENGAGING IN ANY ACTIVITY IN RESPONSE TO ORDERS PLACED BY OR AT THE

INVITATION OF THE COMPANY.

IT SHOULD BE CLEARLY UNDERSTOOD THAT ALL REGULATIONS APPLICABLE TO

CONTRACTOR GIVEN HEREIN, ARE ONLY TYPICAL BUT NOT EXHAUSTIVE. CONTRACTORS SHOULD OBTAIN SPECIFIC INSTRUCTIONS PERTAINING TO THEIR JOBS

AS AND WHEN NECESSARY FROM CONCERNED COMPANY OFFICER. THE CONTRACTOR

SHALL COMPLY WITH THE SAFETY MANUAL IN ADDITION TO THIS BOOKLET. THE

CONTRACTOR WILL HAVE ACCESS TO THE SAFETY MANUAL , WHICH IS AVAILABLE

WITH THE SPONSORING DEPARTMENT. ON DEMAND COMPANY WILL SUPPLY COPY OF

SAFETY MANUAL .

These safety regulations are treated as an integral part of the contract document and the contractor shall be held responsible for his and his sub contractor’s employees concerning familiarization, strict adherence to these regulations and any additional

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safety requirements. . It is the responsibility of the contractor to ensure that all his workers thoroughly familiarize with these procedures and strictly follow them.

Any violation of the safety regulations by the contractor may lead to infringement, penalties or cancellation of the contract if, corrective measures are not taken immediately after having been informed of the same by the Company.

2. ORIENTATION MEETING

Prior to commencement of the work, key personnel of the contractor and his sub contractors shall attend an orientation meeting with the representatives from sponsoring dept. and HPCL- Fire & Safety to discuss matters related to safety aspects of the job.

3. GENERAL RULES

3.1 The contractor shall be responsible for all employees working for him and should explain to them the Safety Regulations and other relevant company procedures.

3.2 a. The contractors shall abide by the applicable statutes viz., the factories act, E.S.I. act, MSIHC rules, gas cylinder rules, workmen’s compensation act, and other central/state government rules pertaining to contractor’s work in a continuous process chemical industry

3.2 B. THE CONTRACTOR WILL FOLLOW REFINERY SAFETY SYSTEMS AND

REGULATIONS AS ADVISED

3.2 C .THE CONTRACTOR SHALL MAINTAIN THEIR ACTIVITIES IN ENVIRONMENT

FRIENDLY MANNER AND ASSIST HPCL TO MAINTAIN ESTABLISHED SYSTEMS

UNDER ISO 14001 PROGRAMME.

3.3 THE CONTRACTOR AND /OR HIS AUTHORIZED SUPERVISOR SHALL :

3.3.1: Take instructions from the concerned company supervisor before starting any work in the company premises.

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3.3.2: The contractor should submit the detailed execution scheme for critical/ high risk job and get it approved by concerned company supervisors before execution.

3.3.3: CONSULT THE CONCERNED COMPANY SUPERVISOR IN THE EVENT OF DIFFICULTY

OR PROBLEM RELATING TO THE ASSIGNED JOB OR FOR ANY CLARIFICATION

PERTAINING TO COMPANY PROCEDURES.

3.3.4: ENSURE THAT ALL PERSONNEL WORKING UNDER HIM WORK SAFELY AND DO

NOT CREATE ANY HAZARD, PANIC, UN AUTHORIZED PROPAGANDA, ETC.

3.3.5: HE IS HELD RESPONSIBLE NOT ONLY FOR EMPLOYEES WORKING FOR HIM (REF. 3.1) BUT ALSO PERSONS CALLING ON HIM OR DOING BUSINESS WITH HIM IN THE

COMPANY PREMISES, EX. SUB CONTRACTORS, TECHNICAL CONSULTANTS, VENDORS ETC.

3.3.6: BE RESPONSIBLE FOR EXPLAINING ALL COMPANY INSTRUCTIONS RELATED TO

THE PERSONS MENTIONED IN (3.3.4&3.3.5) ABOVE AND ENSURING THEIR

COMPLIANCE.

3.3.7: BE RESPONSIBLE FOR EXPLAINING TO HIS SUB-CONTRACTORS/AGENTS AND

ENSURING THEIR COMPLIANCE WITH SAFETY RULES AND PRACTICES CONTAINED

HEREIN.

3.3.8: ENSURE THAT ALL PERSONS UNDER HIS RESPONSIBILITY AND CONNECTED WITH

HIS WORK CONFINE TO THE DESIGNATED WORK PLACE ONLY.

3.3.9: IN CASE OF ELECTRICAL WORK SPECIFICALLY IN SUB-STATIONS THE JOB SHOULD

BE DONE IN THE PRESENCE OF COMPANY ELECTRICAL SECTION REPRESENTATIVE.

3.3.10: IF TWO CONTRACTOR AGENCIES ARE WORKING WITHIN 2 METERS RADIUS THEN

THEY SHOULD BRING TO THE NOTICE OF PERMIT ISSUER. THIS IS TO ENSURE

SAFETY OF WORKERS AND EQUIPMENT.

3.4 : PRIOR TO COMMENCEMENT OF WORK, CONTRACTOR SHALL FURNISH HIS OFFICE

AND HOME ADDRESSES AND TELEPHONE NUMBERS TO THE COMPANY SUPERVISOR

TO FACILITATE URGENT COMMUNICATION IN CASE OF EMERGENCY.

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3.5 CONTRACTOR SHALL NOT EMPLOY ANY PERSON BELOW THE AGE OF 18 YEARS AND

ABOVE THE AGE OF 58 YEARS ON COMPANY ASSIGNED JOBS.

3.6 TO AVOID CONFUSION ARISING FROM MULTIPLICITY OF INSTRUCTIONS, CONTRACTOR SHALL RECEIVE INSTRUCTION ONLY FROM THE DESIGNATED

COMPANY SUPERVISOR, EXCEPT IN SITUATION OF EMERGENCY.

3.7 THE CONTRACTOR SHALL MAINTAIN ATTENDANCE / LEAVE RECORD AND OTHER

RECORDS AS GIVEN IN “THE FACTORIES ACT” AND BE ABLE TO PRODUCE THEM ON

DEMAND.

3.8 CONTRACTOR SHALL ENSURE THAT THE SKILLED MANPOWER, AS PER JOB

REQUIREMENT, ARE EMPLOYED AND JOB SUPERVISOR IS EXPERIENCED AND IS

MINIMUM DIPLOMA HOLDER IN HIS DISCIPLINE (MECHANICAL, ELECTRICAL/ CIVIL / INSTRUMENTATION ETC.)

3.9 CONTRACTOR SHALL ENSURE THAT ALL THE WORKMEN AND SUPERVISORS

WORKING UNDER HIM ARE COVERED UNDER ESI SCHEME.

3.10 CONTRACTOR SHALL ENSURE THAT ALL THE WORKMEN EMPLOYED BY HIM ARE

MEDICALLY FIT AND WILL SUBMIT THE FITNESS CERTIFICATE ON DEMAND. THE

FITNESS FOR WORKING AT HEIGHT WOULD COVER MEDICAL CERTIFICATION OF

HEALTH ASSESSMENT PARAMETERS IN THE FORMAT GIVEN IN ANNEXURE –I.

3.11 CONTRACTOR SHALL NOT ENGAGE ANY WORKER FOR MORE THAN 16 HOURS OF

CONTINUOUS DUTY ON A DAY.

3.12 IDENTIFICATION/ INFORMATION/ CAUTIONS TAGS AFFIXED TO ANY SYSTEM/ EQUIPMENT ARE NOT TO BE TAMPERED OR REMOVED UNDER ANY

CIRCUMSTANCES.

3.13 COMPRESSED AIR SHALL NOT BE USED FOR CLEANING CLOTHES.

3.14 FEMALE WORKERS ARE NOT TO BE EMPLOYED BY THE CONTRACTOR.

3.15 COMPANY REPRESENTATIVE AND F&S OFFICER ARE AUTHORIZED TO CORRECT

ANY CONDITIONS WHICH THEY MAY CONSIDER HAZARDOUS. IN CASE OF

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EMERGENCY HOWEVER, ALL COMPANY SUPERVISORS ARE AUTHORIZED TO ACT

DIRECTLY WITH CONTRACTOR SUPERVISOR OR WORKMEN.

3.16 THE CONTRACTOR HAS TO PROVIDE IDENTIFICATION BADGE TO THE PERSONS

WORKING UNDER HIM. A BLUE COLOUR HELMET, SAFETY SHOE AND BOILER SUITS

TO BE USED BY CONTRACTOR PERSONNEL.

3.17 THE CONTRACTOR HAS TO PROVIDE A BOARD AT THE WORKSITE GIVING THE

DETAILS AS PER “THE LABOR ACT.”

4. SECURITY CONTROLS:

4.01: CONTRACTOR’S PERSONNEL ARE PERMITTED WITHIN REFINERY PREMISES ONLY ON

POSSESSION OF VALID SECURITY PASS.

4.02: IT IS THE RESPONSIBILITY OF THE CONTRACTOR OR HIS SUPERVISOR TO COLLECT

THE REQUIRED NUMBER OF SECURITY PASSES EACH DAY/SHIFT FROM THE SECURITY

OFFICE, DISTRIBUTE THEM TO THE PERSONNEL ASSIGNED FOR WORK.

4.03: ORGANIZE AND REGULATE THE ENTRY OF SECURITY PASS-HOLDERS IN AN

ORDERLY FASHION AT THE SECURITY GATE.

4.04: CONTRACTOR’S PERSONNEL SHALL BE IN POSSESSION OF THE ISSUED SECURITY

PERSONNEL PASSES WHILE INSIDE THE COMPANY PREMISES AND SHALL PRODUCE

THE SAME IMMEDIATELY ON DEMAND.

4.05: SECURITY PASSES ARE NOT TRANSFERABLE.

4.06: THE CONTRACTOR SHALL ENSURE THAT HIS WORKMEN DO NOT TRESPASS THOUGH

THE OPERATING AREAS. TRESPASSING THROUGH TANK DIKES, OPERATING AREAS

AND UNAUTHORIZED AREAS WOULD BE CONSIDERED AS VIOLATION AND A FINE OF

RS. 100/- WOULD BE LAID ON THE PERSON. IF THE TRESPASSING IS REPEATED THE

CONTRACTOR WOULD BE TAKEN FOR PENAL ACTION.

4.07: CONTRACTOR SHALL BE RESPONSIBLE FOR SAFE CONDUCT AND ORDERLY

BEHAVIOR OF HIS PERSONNEL WHILE INSIDE COMPANY PREMISES.

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4.08: ENTRY OR EXIT OF CONTRACTORS PROPERTY, BE IT MATERIALS, TOOLS OR

EQUIPMENT, INTO OR FROM COMPANY PREMISES SHALL BE REGULATED BY

SUITABLE DOCUMENTATION IN THE MATERIAL MOVEMENT REGISTER MAINTAINED

BY THE COMPANY AT THE SECURITY GATE. GATE PASSES ARE NOT ISSUED FOR

OUTGOING ITEM BELONGING TO THE CONTRACTOR.

4.09: SECURITY OF CONTRACTOR’S MATERIALS, TOOLS AND EQUIPMENT AND COMPANY

ISSUED ITEMS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR.

4.10: SEPARATE VEHICLE/EQUIPMENT PASSES SHALL BE OBTAINED BY THE CONTRACTOR

FROM THE SECURITY OFFICE FOR HIS EQUIPMENT FOR ENTERING INTO COMPANY

PREMISES.

4.11: Company representative will authorize issuance of required number of security passes to contractors, at least 24 hours prior intimation is required for issuance of additional passes. Passes are valid for specific period for which they are issued.

4.12: PASSES ISSUED IN THE NAME OF ONE CONTRACTOR SHALL NOT BE USED BY

WORKMEN BELONGING TO ANY OTHER CONTRACTOR.

4.13: AT THE COMMENCEMENT OF EACH MONTH, CONTRACTORS SHALL SUBMIT TO THE

COMPANY’S SECURITY MANAGER A LIST OF NAMES OF WORKMEN EMPLOYED BY

HIM WITH ADDRESS AND ESI NUMBER FOR ARRANGING GATE PASSES. THESE LISTS

SHALL BE KEPT UPDATED THROUGHOUT THE MONTH. ON COMPLETION OF THE JOB

OR AT THE TIME SPECIFIED, CONTRACTOR SHALL RETURN ALL THE PASSES TO

COMPANY SECURITY MANAGER AND ACCOUNT FOR LOSSES IF ANY.

4.14 : MOBILE PHONES, PAGERS, CAMERAS, LAPTOPS AND DATA STORAGE DEVISES

LIKE PEN DRIVES ARE STRICTLY NOT ALLOWED INSIDE THE REFINERY.

5. CHANGE HOUSE AND TOILET FACILITIES

5.1 CHANGE HOUSE AND TOILET FACILITIES DESIGNATED FOR COMPANY PERSONNEL ARE

NOT AVAILABLE TO CONTRACTOR’S PERSONNEL.

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5.2 MAINTENANCE OF CONTRACTOR’S CHANGE ROOM AND TOILET FACILITIES SHALL BE

THE RESPONSIBILITY OF THE CONTRACTORS.

5.3 CONTRACTOR’S PERSONNEL SHALL NOT WEAR LOOSE/FLUTTERING CLOTHES LIKE

LUNGI OR DHOTIS AND THEIR DRESS SHALL BE FREE FROM OIL OR CHEMICALS.

5.4 OPEN AREAS, LIKE PIPE TRACKS SHALL NOT BE USED FOR TOILETS. CONTRACTORS

SHALL ADVISE THEIR WORKERS TO USE DESIGNATED TOILET FACILITY .

6 .CAFETERIA FACILITIES

6.1 COMPANY CAFETERIA FACILITIES ARE NOT AVAILABLE TO CONTRACTORS’ PERSONNEL. THE CONTRACTOR WORKER MAY UTILIZE THE CAFETERIA FACILITY , WHICH IS EARMARKED FOR THEM.

6.2 CONTRACTORS’ PERSONNEL ARE PERMITTED TO BRING THEIR FOOD INSIDE THE

REFINERY; HOWEVER, THEIR DINING SHALL BE RESTRICTED TO THE DESIGNATED

AREA. THE CONTRACTOR SHALL BE RESPONSIBLE FOR KEEPING THE DINING AREA

CLEAN AND TIDY.

6.3 CONTRACTOR PERSONNEL SHOULD NOT USE THE PIPE TRACKS, OWS PITS AND

OPERATING AREAS AS DINING AND REST AREAS. CONTRACTOR TO ENSURE THE SAME.

7. CONTRACTOR SHELTER & YARDS

CONTRACTOR'S SHELTER, STORAGE YARD OR ANY TEMPORARY FACILITY WITHIN

HPCL PREMISES SHALL COMPLY WITH THE FOLLOWING CONDITIONS:

7.1 IT SHOULD BE A PREFABRICATED PORTABLE METALLIC BUNKER AND PRIOR

APPROVAL FROM HPCL TO BE TAKEN BEFORE PLACING THE BUNKER .THE BUNKER

SHALL CLEARLY INDICATE THE NAME OF THE CONTRACTOR, ADDRESS, CONTACT

NUMBER ALONG WITH HPCL’S SUPERVISOR NAME AND CONTACT DETAILS.

SIMILARLY PRIOR APPROVAL MUST BE TAKEN FROM HPCL BEFORE PLACING ANY

METALLIC TOOL BOX AND THE TOOL BOX SHALL CLEARLY INDICATE THE NAME OF

THE CONTRACTOR, ADDRESS, CONTACT NUMBER ALONG WITH HPCL’S SUPERVISOR

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NAME AND CONTACT DETAILS. USAGE OF NON METALLIC BUNKERS/TOOL BOXES IS

STRICTLY PROHIBITED.

7.2 At all times the contractor's assigned area shall be kept clean and tidy, waste is to be disposed to designated facilities with in refinery daily so as not to create any unsafe conditions.

7.3 The material to be stacked in neat and orderly manner preventing any blockage to the contractors shed. Access way to be clear and unobstructed.

7.4 The Contractor at his own cost shall provide fire, safety and first aid appliances as per The Factories Act requirements. The adequacy quality and prevails will be verified by the HPCL Personal. The contractor to ensure that F&S equipment are checked and certified by HPCL.

7.5 THE COMPANY SHALL HAVE THE RIGHT TO INSPECT THE FACILITY AT ANY TIME , EVEN AFTER WORKING HOURS IN CASE IT IS REQUIRED FOR SAFETY REASONS.

7.6 Contractor shall display a signboard at their Office/shed indicating company name, contract number, title, and period and sponsoring HPCL division/department.

7.7 Contractor shall maintain his shed in proper order and ensure that all flammable materials are stored properly. Contractor shall ensure that power is switched off to his shed before leaving company premises.

7.8 All electrical fittings in the contractors shed should be should be suitable for use as per the area classification, they should be maintained well, No loose electrical wiring is permitted.

8. SMOKING REGULATIONS

Smoking is prohibited inside company premises. Safety matches and cigarette lighters are not permitted inside the refinery. These are to be deposited at Security gate.

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9. BATTERY OPERATED EQUIPMENT & ELECTRICAL ITEMS

9.1: Non-intrinsically safe battery operated items e.g. flash lights, mobile telephones; pagers etc. are not permitted inside the refinery by the contractor personnel.

9.2: Electrically operated tools and equipment should be suitable for use as per the area classification. Non explosion proof or non-intrinsically safe equipment shall not be used without a hot work permit.

10. GPHOTOGRAPHY

• Photography by the Contractor personnel is prohibited in refinery premises.

11. TRAFFIC REGULATIONS

• USE OF VEHICLES IN SIDE REFINERY IS STRICTLY ON NEED BASIS. ALL CONTRACT

DRIVERS WOULD HAVE TO ATTEND DRIVING TEST FOR OBTAINING REFINERY

DRIVING PERMIT. A DRIVER COMING FOR A REFINERY DRIVING PERMIT SHOULD

APPROACH F&S WITH A RECOMMENDATION LETTER FROM HIS HEAD OF THE

DEPARTMENT THAT THE VEHICLE IS REQUIRED FOR PROJECT / MAINTENANCE

WORK. HE SHALL BE SUBMITTING THE FOLLOWING DOCUMENTS.

i. ORIGINAL RTA LICENSE FOR VERIFICATION

ii. PHOTOCOPY OF THE RTA LICENSE

iii. COPY OF GATE PASS

iv. CLEARANCE FROM COMPANY MEDICAL OFFICER

v. PAY A ONE TIME PROCESSING FEE OF RS. 500/- TO FINANCE AND BRING THE

CHALLAN .

vi. TWO STAMP SIZED COLOUR PHOTOS.

THE COPIES OF THE FORMATS FOR REFINERY DRIVING PERMIT ARE ATTACHED AS

ANNEXURE - II

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11.1 ALL VEHICLES ENTERING OR LEAVING THE REFINERY PREMISES SHALL COME TO A

COMPLETE HALT AT THE SECURITY GATES AND SHALL BE OFFERED FOR CHECKING

BY THE SECURITY PERSONNEL.

11.2 THE MAXIMUM SPEED LIMIT FOR MOTOR VEHICLES WITHIN THE COMPANY

PREMISES IS 25 KMPH VEHICLES AND MOBILE EQUIPMENT SHALL BE DRIVEN

CAUTIOUSLY AND SHALL FOLLOW ALL TRAFFIC REGULATIONS AND ROAD SIGNS.

11.3 CONTRACTORS’ VEHICLES OR MOBILE EQUIPMENT SHALL NOT ENTER REFINERY

OPERATING UNITS UNLESS AUTHORIZED BY A HOT WORK PERMIT , STRICTLY ON

NEED BASE APPROACH.

11.4 TWO WHEELERS ARE NOT ALLOWED INSIDE REFINERY PREMISES.

11.5 TRANSPORT VEHICLES PERMITTED INSIDE THE REFINERY PREMISES SHALL HAVE

FLAME/SPARK ARRESTORS OF CCOE APPROVED DESIGN OR MANUFACTURER

11.6 TRANSPORT VEHICLES PERMITTED INSIDE THE REFINERY PREMISES SHALL BE

PARKED IN THE DESIGNATED PARKING AREA ONLY.

11.7 VEHICLES OR OTHER MOBILE EQUIPMENT SHALL NOT BE PARKED IN ANY MANNER

THAT WILL BLOCK FIRE HYDRANT, FIRE EQUIPMENT, BUILDING EXISTS AND

WALKWAYS ETC.

11.8 IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO ENSURE THAT

MATERIALS ARE PROPERLY STACKED IN THE TRANSPORT VEHICLES TO AVOID ITEMS

DROPPING FROM THE VEHICLE WHILE IN TRANSIT.

11.9 TRANSPORTING OF MATERIALS / EQUIPMENT WHICH PROJECT BEYOND THE

PERIPHERY OF THE TRANSPORT VEHICLES SHALL HAVE EXCLUSIVE COMPANY

PERMIT AND CAUTIONARY TAGS LIKE RED FLAG SHALL BE CONSPICUOUSLY

DISPLAY ON THE PROJECTING ITEMS. PROPER SUPPORTING/TIED COVERING TO BE

MADE SO THAT LOADING MATERIAL DOES NOT FALL.

11.10 LOITERING INSIDE REFINERY PREMISES IS STRICTLY PROHIBITED.

11.11 WALK ON WALKWAY WHEREVER PROVIDED, IN THE ABSENCE OF WHICH WALK ON

THE LEFT SIDE OF THE ROAD.

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11.12 BICYCLE MAY BE ALLOWED TO PLY INSIDE THE REFINERY STRICTLY ON NEED

BASIS; DOUBLE RIDING ON BICYCLE IS NOT PERMITTED.

11.13 CONTRACTOR’S VEHICLES AND BICYCLES SHALL NORMALLY BE PARKED OUTSIDE

THE MAIN GATE, COMPANY ASSUME NO RESPONSIBILITY FOR THE SECURITY FOR

CONTRACTOR VEHICLES IN CASE OF THEFT.

11.14 CONTRACTOR‘S VEHICLES SHALL BE ALLOWED INSIDE THE REFINERY PREMISES

ONLY IF, IN POSSESSION OF A VALID VEHICLE PASS. VEHICLE PASSES SHALL BE

ISSUED BY SECURITY ON APPROVAL BY COMPANY REPRESENTATIVE.

11.15CONTRACTOR VEHICLE DRIVERS SHALL OBTAIN NECESSARY REFINERY DRIVING

LICENSE FROM FIRE & SAFETY DEPARTMENT WHILE DRIVING INSIDE THE

REFINERY.

11.16CRANE, HYDRA OPERATOR SHOULD NOT ALLOW ANYBODY TO SIT ON VEHICLE

BODY.

11.17MATERIALS BEING SHIFTED BY TRAILER TRUCK SHOULD BE TIED PROPERLY.

11.18MEN AND MATERIAL SHALL NOT BE TRANSPORTED TOGETHER ON THE SAME

VEHICLE.

11.19CONTRACTOR TO ENSURE THAT ROAD IS NOT BLOCKED UP AT ANY POINT OF TIME

DUE TO VEHICLE MOVEMENT, LOADING AND UNLOADING ACTIVITIES . NECESSARY

ROAD CLOSURE PERMIT TO BE OBTAINED FROM F&S. ALWAYS OPEN UP THE ROADS

IN CASE OF EMERGENCY SIRENS, ENSURE SPACE FOR THE MOVEMENT OF

EMERGENCY VEHICLES. BLOCKAGE OF ROADS WITHOUT VALID PERMIT WOULD

CALL FOR PENAL ACTION.

12. CONTRACTOR’S EQUIPMENT

12.1 ALL MOBILE AND STATIONARY EQUIPMENT, TOOLS, SAFETY APPLIANCES AND

MACHINERY UNDER CONTRACTORS’ CONTROL AND OPERATING IN THE COMPANY

PREMISES SHALL HAVE VALID CERTIFICATION APPLICABLE TO EACH OF THEM

AND EQUIPMENT SHALL BE IN HEALTHY WORKING CONDITION FOR SAFE

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OPERATION. ON DEMAND BY COMPANY SUPERVISOR, COMPANY SUPERVISOR

HAVING RIGHT TO REJECT EQUIPMENT AND THAT REJECTED EQUIPMENT SHOULD

BE TRANSPORTED OUT OF REFINERY, THE CONTRACTOR SHALL PRODUCE THE

TEST CERTIFICATE OF HIS EQUIPMENT.

12.2 USE OF EQUIPMENT INVOLVING POWER, HOISTING, AND TOWING, PUSHING, CARRYING, HIGH TEMPERATURE/PRESSURE SHALL BE SUBJECT TO PRIOR

PERMISSION FROM THE COMPANY SUPERVISOR BEFORE ACTUAL APPLICATION.

12.3 WRITTEN COMPANY PERMITS WHERE INDICATED, SHALL BE OBTAINED WITHOUT

FAIL PRIOR TO ANY ACTION OR OPERATION.

12.4 PREPARATION FOR ANY EQUIPMENT ACTIVITY, WHERE INDICATED, SHALL BE

PERFORMED AS STIPULATED BY THE COMPANY SUPERVISOR.

12.5 EQUIPMENT FITTED WITH PNEUMATIC OR SOLID RUBBER TYRES ONLY SHALL BE

PERMITTED ON REFINERY ROADS. VEHICLE’S EQUIPMENT FITTED WITH STEEL

TYRES ARE NOT PERMITTED ON REFINERY ROADS.

12.1 USE OF COMPANY EQUIPMENT

12.1.1: CONTRACTOR SHALL NOT USE COMPANY EQUIPMENT AND TOOLS WITHOUT

OBTAINING PERMISSION FROM THE SUPERVISOR RESPONSIBLE FOR THE

EQUIPMENT OR TOOL.

12.1.2: CONTRACTORS SHALL ASSUME FULL RESPONSIBILITY FOR PROPER CARE OF

COMPANY EQUIPMENT AND TOOLS WHICH ARE MADE AVAILABLE TO THEM FOR

THE EXECUTION OF THEIR WORK AND RETURN SUCH EQUIPMENT AND TOOLS IN

GOOD WORKING ORDER.

12.1.3: IN CASE OF ANY DAMAGE TO THE EQUIPMENT COMPANY SHALL RECOVER FROM

CONTRACTORS FULL COST OF REPAIRS / COST OF REPLACEMENT.

13. HOUSE KEEPING

13.1 Maintain good house keeping around work area.

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13.2 Always keep work place clean and orderly, good housekeeping help to prevent accidents.

13.3 While transferring flammable / toxic material from one container to another, avoid spilling; however, should there be any spillage, it shall be disposed off as directed by the Company Supervisor.

13.4 On completion of work, all surplus materials / equipment / tools shall be removed from site. Company supplied surplus items to be returned to warehouse and site should be thoroughly cleaned.

13.5 Throughout any job, housekeeping at Contractor’s work spots shall be of a standard acceptable to company.

13.6 Following completion of work, contractor shall clean up job sites to Company’s satisfaction.

13.7 Debris shall be disposed off at designated location(s). Metal scrap and other salvageable materials belonging to the company shall be moved to the Refinery Salvage Yard.

13.8 In case the agency/contractor fails to move the scrap to refinery scrap yard, twice the cost of moving the material shall be back charged on vendor apart from other penalties at the discretion of the HPCL Supervisor.

13.9 Unauthorized dumping of the scrap will attract a penalty of Rs 10,000/- in each instance.

14. WORK PERMIT SYSTEM

THE PURPOSE OF A PERMIT IS TO GIVE WRITTEN PERMISSION TO CONTRACTOR TO CARRY

OUT A PARTICULAR JOB AT SPECIFIC LOCATION ON A PARTICULAR EQUIPMENT OR

FACILITY . COMPANY REPRESENTATIVE AFTER ENSURING THAT THE EQUIPMENT /AREA IS

SAFE TO CARRY OUT THE SPECIFIED WORK WILL ISSUE A PERMIT TO WORK WITHIN THE

SPECIFIED TIME. FOR DETAIL ABOUT “WORK PERMIT SYSTEM”, PLEASE REFER OUR

MANUAL ON THE SAID SUBJECT.

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SPECIMEN COPIES OF WORK PERMITS ARE ENCLOSED AS ANNEXURE NO.III

14.1 COLD WORK PERMIT

COLD WORK PERMITS ARE ISSUED FOR CARRYING OUT WORK THAT IS NON

HAZARDOUS AND DOES NOT POSE THE DANGER OF FIRE OR DANGER OF LIFE BY

ASPHYXIATION , ELECTROCUTION , EXPOSURE TO GASES/CHEMICALS OR WORKING AT

HEIGHTS UNDER DIFFICULT CONDITIONS.

14.2 HOT WORK PERMIT

14.2.1: PERFORMANCE OF WORK WHICH (I) CONSTITUTES A POTENTIAL FIRE HAZARD OR

(II) INTERFERES WITH NORMAL FIRE FIGHTING OPERATIONS (III ) POSES DANGER OF

LIFE SHALL REQUIRE A HOT WORK PERMIT.

14.2.2: TYPICAL EXAMPLES OF HOT WORK PERMITS ARE :

14.2.2.1: ELECTRIC DRILLS AND OTHER ELECTRIC EQUIPMENT INCLUDING NON-EXPLOSION PROOF LIGHTS, CONNECTIONS AND EXTENSION CORDS.

14.2. 2.2: CONCRETE CHIPPING, EXCAVATION WORKS

14.2. 2.3: REPAIR OF CONCRETE MANHOLES

14.2. 2.4: DRIVING ANY AUTOMOTIVE EQUIPMENT INSIDE PROCESS AND UTILITY AREAS, TANK FARM, ADJACENT TO ANY SUMPS IN THE OIL SEPARATOR AND ADJACENT TO

THE HYDROCARBON PUMP HOUSES AND FLARE STACK AREAS.

14.2. 2.5: WORKING UNDER WATER, WORKING AT HEIGHT

14.3 GUIDELINE ON WORK PERMIT SYSTEM

14.3.1: ALL ACTIVITIES WITHIN COMPANY PREMISES EXCEPT IN EXEMPTED AREAS LIKE

OFFICES, MAINTENANCE SHOP INCLUDING GARAGE NEED AUTHORIZATION BY

COMPANY AND WORK SHALL NOT COMMENCE WITHOUT A WRITTEN VALID WORK

PERMIT.

14.3.2: WORK PERMITS ARE TO BE SIGNED BY THE SUPERVISOR RESPONSIBLE FOR THE

OPERATION OF THE EQUIPMENT / UNIT OR AREA CONCERNED AS ISSUER AND

CONCERNED COMPANY SUPERVISOR AS RECEIVER.

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14.3.3: THE CONTRACTOR SHALL ASK THE COMPANY REPRESENTATIVE FOR ISSUING THE

PERMIT.

14.3.4: EACH PERMIT WILL HAVE DETAILS ABOUT THE NATURE OF WORK AND VALIDITY . IF THE CONTRACTOR SUPERVISOR IS IN DOUBT HE MAY ASK FOR ADDITIONAL

INFORMATION REGARDING SAFE WORKING PROCEDURE TO THE ISSUER / RECEIVER

OF THE PERMIT.

14.3.5: PERMITS ARE VALID ONLY IF ALL CHECK LIST ITEMS IN THE PERMIT ARE COVERED

AND SIGNED BY THE AUTHORIZED COMPANY SUPERVISOR AND THEIR VALIDITY

HOLDS GOOD ONLY FOR THE DURATION SPECIFIED.

14.3.6: IF WORK IS TO BE CONTINUED BEYOND SPECIFIED TIME, PERMIT SHALL BE

REVALIDATED.

14.3.7: PERMIT SHALL BE IN THE POSSESSION OF CONTRACTORS’ PERSONNEL IN PLASTIC

FOLDER AT WORK SITE , FOR DISPLAY IN MULTIPLE LOCATIONS, PHOTOCOPIES IN

PLASTIC FOLDER SHOULD BE AVAILABLE AT EACH SITE FOR ENTIRE DURATION OF

WORK.

14.3.8: ALL CONDITIONS AND PRECAUTIONS STIPULATED IN THE PERMIT SHALL BE

STRICTLY ADHERED TO, BY THE CONTRACTORS’ PERSONNEL.

14.3.9: IN THE EVENT OF A HAZARDOUS SITUATION DEVELOPING DURING THE COURSE OF

WORK, THE MATTER SHALL BE IMMEDIATELY REPORTED TO THE NEAREST

COMPANY EMPLOYEE AND PERMIT RETURNED TO THE ISSUING AUTHORITY AND

THERE IS ANY CHANGE IN PLAN/METHODOLOGY INVOLVING EXECUTION SHOULD

INFORM TO ISSUER AND RECEIVER. WORK SHALL RECOMMENCE ONLY ON

RESTORATION OF THE PERMIT BY THE SAME AUTHORITY.

14.3.10: IN THE EVENT OF AN EMERGENCY AT WORK SITE, ANY COMPANY EMPLOYEE IS

AUTHORIZED TO WITHDRAW THE PERMIT AND HAND IT OVER TO THE ISSUING

AUTHORITY.

14.3.11: ON COMPLETION OF WORK OR ON EXPIRY OF VALIDITY, THE PERMIT SHALL BE

RETURNED TO THE ISSUING AUTHORITY.

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14.3.12: IF THE CONTRACTOR PERSONNEL FOUND WORKING WITHOUT A VALID PERMIT, A

SERIOUS ACTION AS DEEMED FIT WILL BE TAKEN.

14.3.13: WHILE ALL JOB NEED A SAFETY REVIEW BY CONTRACT SAFETY SUPERVISOR

PERMIT ISSUE WILL SOME TIMES DEPENDS ON A DETAILED JOB SAFETY / HAZARD

ANALYSIS FOR CRITICAL ITEM PERFORMED BY COMPANY. THE OUT COME OF JSA

TAKE PRECAUTIONS, PPE AND TIMELY OF THE JOB IS TO BE ADHERED TO PERIODIC

CHECKS BY CONTRACTOR SAFETY SUPERVISOR SHOULD BE SUBMITTED.

15. PERSONAL PROTECTIVE EQUIPMENT

15.1 ALL NECESSARY PERSONAL SAFETY EQUIPMENT AS CONSIDERED ADEQUATE BY THE

COMPANY SUPERVISOR SHOULD BE MADE AVAILABLE FOR THE USE TO THE PERSONS

EMPLOYED AT THE SITE. THESE SHOULD BE MAINTAINED IN A CONDITION SUITABLE

FOR IMMEDIATE USE. THE CONTRACTOR SHOULD TAKE ADEQUATE STEPS TO ENSURE

PROPER USE OF EQUIPMENT BY THOSE CONCERNED. CONTRACTOR TO SUBMIT THE

LIST OF EQUIPMENT AND TAKE THE APPROVAL FROM COMPANY SUPERVISOR.

SAFETY HELMET

1. Made with HDPE, IS: 2925 marked.

2. Blue colour

3. Adjustable LDPE headband along with sweating band.

4. 1” width chin strap with 3 holes on either side for air circulation.

5. Agency name painted on front of the helmet

SAFETY SHOES

1. Shape and Design

IS: 15298 (part I & II) Marked black or Brown colour Safety Shoes.

2. Special Requirement

a. Single density sole. (direct injection molded

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type)

b. Sole Abrasion: As per IS : 15298 (part-I & II) Clause No. 4.8.4

c. Sole: Anti static, Salt water, Oil and Acid Resistant.

d. Upper Leather – Rambler / Zuggarian print full grain leather of 2.2 mm thickness.

e. Ankle height: 75 to 80 mm excluding heel sole height.

f. Toe : Steel toe with impact of 2100 joules conforming to IS : 15298

Lining: Camberelene cloth lining to provide extra comfort, sweat absorption, making feet odour free & cool.

WORK GLOVES

1. Canvas Leather, Semi-Round, Thumb Lined

2. Full Split Leather palm, White Elastic Wrist, Double Stitched

3. Size: 10 inch.

IS-6994

SAFETY BELT

1. Full-body safety belt made of nylon with 40 mm X 3 mm shoulder strap having double folded stitches.

2. O-ring buckles made of stainless steel.

3. 2.5 meter long two polyamide ropes of 12 mm dia with self closing hook of stainless steel attached to it for anchoring with scaffold pipe of

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# 50 mm.

4. Conforming to IS: 3521.

SAFETY GOGGLES

1. CLEAR / PLAIN GOGGLES of model Spartan UD 50 or 3M 1700 or Nautilus 1066 or ES 002 or UEE 123 or equivalent with the following specifications: Light weight protective goggles with Polycarbonate wrap around frame, with anti scratch, anti fog with polycarbonate Clear / Plain lens with UV protection and protection against dust and flying objects, having inbuilt nose bridge and non slip soft temple adjustment. The goggles must have approval of CE EN 166: 2001 or ANSI Z 87.1.

2. PANORAMIC VIEW TYPE CHEMICAL SPLASH PROTECTION GOGGLES of Model UD 39 or UEE 161 or Nautilus 2100HC or 3M 1621 or ES 009 - OR EQUIVALENT FOR PROTECTION AGAINST CHEMICAL LIQUIDS & SPLASHES AS WELL AS DUST with the following specification: Chemical resistant frame providing 100% sealing for eyes with ventilation provision for air circulation, with anti scratch, anti fog, replaceable poly carbonate lens, with adjustable non slip elastic head band of Min.10 mm width. The goggles must have approval of IS 5983: 1980 or CE EN 166: 2001 or ANSI Z 87.1.

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15.2 PROPER TRAINING SHALL BE PROVIDED TO WORKERS FOR USAGE OF PERSONAL

PROTECTIVE EQUIPMENT.

15.3 PERSONAL PROTECTIVE AND SAFETY EQUIPMENT SHALL CONFORM TO HPCL PPE

SPECIFICATIONS AND SAMPLE TO BE PRODUCED TO HPCL FIRE & SAFETY

DEPARTMENT FOR APPROVAL IF ASKED.

15.4: CONTRACTOR TO ENSURE THE SAFETY EQUIPMENT ARE CHECKED AND CERTIFIED

FOR CONDITION BY F&S PERSONNEL.

15.5. BOILER SUITS

a) ALL WORKERS ENGAGED FOR T&I SHALL WEAR BOILER SUITS OF CONTRACTOR

SPECIFIC COLOR APPROVED BY HPCL.

b) BOILER SUITS SHALL BE MADE OF GOOD QUALITY PURE COTTON CLOTH LIKE

ARAVIND MILLS , ALPHA OR OF SIMILAR QUALITY.

c) THE BOILER SUIT CLOTH SHALL BE 100% COTTON

d) DEFLECTORS SHALL BE STITCHED ON THE BOILER SUITS

15.7. OVER AND ABOVE ALL THE SPECIFIED SAFETY REGULATIONS, JOB SPECIFIC PPE

STIPULATED BY THE PERMIT ARE MANDATORY.

16. REPORTING OF ACCIDENTS/ INCIDENTS

16.1 ALL THE ACCIDENTS/ INCIDENTS MINOR/ MAJOR AND NEAR MISSES SHALL BE

IMMEDIATELY REPORTED IN WRITING TO THE COMPANY SUPERVISOR.

16.2 ALL FORMALITY AS PER STATUTORY REGULATIONS SHALL BE CARRIED OUT BY THE

CONTRACTOR WHERE WARRANTED.

16.3 CONTRACTOR SHALL ASSIST THE COMPANY SUPERVISOR IN INVESTIGATING THE

ACCIDENT/ INCIDENT AND FURNISH ALL DETAILS REGARDING THE ACCIDENT/ INCIDENT.

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16.4 CONTRACTOR SHALL PAY ALL INCIDENTAL AND MEDICAL EXPENSES FOR THE

INJURED AND COMPENSATION, AS PER GOVT.RULES, IN CASE OF INJURY OR

FATALITY .

17. FIRST AID FACILITY

17.1 IN THE EVENT OF AN INJURY TO CONTRACTOR PERSONNEL IN COMPANY PREMISES, INJURED SHALL BE BROUGHT TO COMPANY DISPENSARY. SUBSEQUENT MEDICAL

TREATMENT AND /OR HOSPITALIZATION SHALL BE ARRANGED BY THE CONTRACTOR

AT HIS EXPENSES.

17.2 COMPANY AMBULANCE IS NOT AVAILABLE FOR INJURED OR SICK PERSONS OF THE

CONTRACTOR EXCEPT WITH PRIOR PERMISSION FROM DGM- FIRE & SAFETY/ MANAGER- PRODUCTION (SHIFTS).

17.3 IN THE EVENT OF HOSPITALIZATION OF ANY CONTRACTOR PERSONNEL, THE

CONTRACTOR SHALL INFORM THE DETAILS ABOUT THE TREATMENT BEING GIVEN TO

THE COMPANY SUPERVISOR AND SHIFT FIRE & SAFETY OFFICER ON TELEPHONE NO. 2577592.

17.4 CONTRACTOR SUPERVISOR SHALL ACCOMPANY THE WORKER TO THE DISPENSARY

IN CASE OF ANY INJURY TO THE WORKER. THE DETAILS OF THE INJURED WORKER

ARE TO BE PRODUCED TO F&S.

18. FIRE FIGHTING EQUIPMENT

18.1 THE CONTRACTOR HAS TO PROVIDE ADEQUATE FIRE FIGHTING EQUIPMENT AS

SPECIFIED BY THE COMPANY SUPERVISOR AT WORK SITE CARRYING OUT HOT WORK.

18.2 ISI MARKED DCP EXTINGUISHER OF 10 KG CAPACITY, CHARGED FIRE WATER HOSE

OF 38 MM SIZE WITH SPRAY NOZZLE ARE THE GENERAL TYPES OF FIRE FIGHTING

EQUIPMENT TO BE PROVIDED AT WORK SITE

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18.3 THE FIRE FIGHTING EQUIPMENT AVAILABLE AT SITE SHALL BE IN GOOD WORKING

CONDITION AND PERIODICALLY TESTED / CHECKED AS SPECIFIED BY FIRE & SAFETY

PERSONNEL OF THE REFINERY.

18.4 THE FIRE FIGHTING EQUIPMENT SHALL HAVE A MARK OF IDENTIFICATION OF THE

CONTRACTOR. DCP EXTINGUISHERS SHALL BE MARKED WITH THE NAME OF THE

CONTRACTOR, DATE OF LAST HT AND HT DUE DATE.

18.5 THE FIRE FIGHTING EQUIPMENT SHALL BE TESTED AND CERTIFIED BY HPCL. CONTRACTOR TO ENSURE THE SAME.

19. REPORTING OF FIRE / EMERGENCY PROCEDURES:

19.1 IN CASE OF FIRE ARE SPOTTED IN THE REFINERY PREMISES, IT SHALL BE

IMMEDIATELY REPORTED TO THE NEAREST COMPANY EMPLOYEE WHO IN TURN

SHALL DIAL “77” AND INFORM ABOUT FIRE.

19.2 IN THE ABSENCE OF ANY COMPANY EMPLOYEE, CONTRACTOR SUPERVISOR SHALL

DIAL PHONE “77”REVEALING THE PERSON’S IDENTITY AND REPORT ABOUT THE FIRE, ITS

LOCATION AND NATURE.

19.3 CONTRACTOR PERSONNEL CAN ALSO REPORT A FIRE THROUGH MANUAL CALL

POINTS (MCP) PROVIDED AT VARIOUS LOCATIONS ROUND THE REFINERY. MCP UNIT

COMPRISES OF A MICRO SWITCH ENCLOSED IN A BOX. THE WHOLE ASSEMBLY IS COVERED

FROM ALL SIDES EXCEPT FROM THE FRONT SIDE. THE FRONT SIDE IS SEALED WITH A

BREAKABLE GLASS COVER. THE GLASS COVER IS FIXED IN SUCH A WAY THAT THE

ACTUATING MICRO COVER IS KEPT DEPRESSED SO LONG AS THE GLASS COVER IS INTACT.

19.4 IN CASE OF FIRE EMERGENCY, THE MCP BOX HAS TO BE OPENED UP, THE GLASS

COVER OF THE MICRO SWITCH IS TO BE BROKEN, OPEN THE TELEPHONE BOX AND USE THE

TELEPHONE. THE TELEPHONE COMMUNICATION CAN BE MADE USING HAND SET

PROVIDED IN THE MCP BOX.

19.5 COMMUNICATE THE FIRE EMERGENCY IN THE WAY GIVEN.

I) LIFT THE HAND SET AND WAIT FOR ACKNOWLEDGEMENT FROM FIRE HOUSE.

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II) CALLER TO IDENTIFY HIMSELF (NAME, CONTRACTOR, DESIGNATION ETC.)

III ) GIVE THE EXACT LOCATION AND DESCRIPTION OF FIRE EMERGENCY.

IV) WAIT TILL FIRE HOUSE REPEATS THE MESSAGE.

V) CALLER TO CONFIRM THE ACCURACY OF THE MESSAGE (LOCATION OF FIRE) AS

REPEATED BY THE FIRE HOUSE PERSON.

19.6 FIRE EMERGENCY IS SOUNDED IN WAILING FASHION FOR ONE MINUTE. ON

SOUNDING OF REFINERY FIRE ALARM, THE CONTRACTOR PERSONNEL SHALL STOP THEIR

WORK IMMEDIATELY SECURE THE PLACE AND MOVE TO THE NEAREST ASSEMBLY POINT

AWAY FROM REFINERY EQUIPMENT KEEPING THE ROAD CLEAR FOR FREE MOVEMENT OF

EMERGENCY VEHICLES AND PERSONS. WAIT FOR THE SOUNDING OF ALL CLEAR SIREN.

19.7 ASSEMBLY POINTS ARE LOCATED AT THE FOLLOWING AREAS IN REFINERY AND ATP

AREA. CONTRACTOR SUPERVISOR SHOULD COMMUNICATE THE NEAREST ASSEMBLY

POINT TO WORKERS DAILY BEFORE THE START OF WORK

ASSEMBLY POINTS – REFINERY

I) SOUTH OF MAINTENANCE BUILDING

II) SOUTH OF ADMINISTRATION BUILDING

III ) NEAR OVER HEAD FOAM TANK (SOUTH BOUNDARY)

IV) SOUTH OF FIRE STATION BUILDING

V) NORTH OF MOI BUILDING

ASSEMBLY POINTS – ATP

I) EAST OF VVPL BUILDING

II) NORTH OF ATP CONTROL ROOM

19.8 COLD WORK SHOULD ALSO BE STOPPED IN AFFECTED UNIT, BUT IN ALL OTHER

PROCESSING UNITS COLD WORK CAN CONTINUE. THEY SHALL REMAIN THERE TILL

INSTRUCTIONS FOR LEAVING THE AREA ARE ISSUED BY COMPANY SUPERVISOR.

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19.9 FIRE EMERGENCY SIREN REPEATED 3 TIMES AFTER A GAP OF 30 SECONDS

CONSTITUTES ONSITE EMERGENCY SIREN.

19.6 IN CASE OF ONSITE EMERGENCY (DISASTER SIREN), CONTRACTOR PERSONNEL

SHALL STOP THEIR WORK, SECURE THE WORK PLACE AND MOVE TOWARDS THE

NEAREST ASSEMBLY POINT. AT THE ASSEMBLY POINT THERE WOULD BE A HEAD

COUNT FOLLOWED BY EVACUATION. CONTRACTOR SHOULD EVACUATE HIS

EMPLOYEES FROM THE REFINERY PREMISES USING COMPANY ARRANGED OR OWN

VEHICLE FROM THE ASSEMBLY POINT.

19.5 THE ALL CLEAR SIGNAL IS THE STEADY SOUNDING OF THE REFINERY SIREN FOR ONE

MINUTE. AFTER THE ALL CLEAR IS SIGNALED CONTRACTOR PERSONNEL CAN

RESUME BACK TO WORK.

19.6: IN CASE OF EMERGENCY SIREN, ALL THE VEHICLES SHOULD BE IMMEDIATELY

STOPPED BY MOVING TO THE SIDE OF THE ROAD WITH OUT BLOCKING ANY FIRE

HYDRANT POINTS AND ENSURE SUFFICIENT SPACE IS AVAILABLE FOR THE MOMENT

OF FIRE TENDERS & RESCUE VEHICLES.

20. SAFETY PRACTICES AT WORK PLACES

20.1 Precautions against the fall of materials, persons, collapse of structures and precautions for working in confined space:

20.1.1 PRECAUTIONS SHOULD BE TAKEN SUCH AS THE PROVISION OF FENCING, LOOK-OUT

MEN OR BARRIERS TO PROTECT ANY PERSON AGAINST INJURY BY THE FALL OF

MATERIALS, PROPER ACCESS LADDER, WORKING PLAT FORM SCAFFOLDING

RAILING USE OF SAFETY NETS, TOOLS OR SUCH OTHER EQUIPMENT AS NECESSARY

MUST BE USED.

20.1.2 WHERE NECESSARY TO PREVENT DANGER, GUYS, STAYS OR SUPPORTS SHOULD BE

USED OR OTHER EFFECTIVE PRECAUTIONS SHOULD BE TAKEN TO PREVENT THE

COLLAPSE OF STRUCTURES OR PARTS OF STRUCTURES THAT ARE BEING ERECTED, MAINTAINED , REPAIRED, DISMANTLED OR DEMOLISHED.

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20.1.3 ALL OPENINGS THROUGH WHICH WORKERS ARE LIABLE TO FALL SHALL BE KEPT

EFFECTIVELY COVERED OR FENCED AND DISPLAYED PROMINENTLY.

20.1.4 AS FAR AS PRACTICABLE, GUARDRAILS AND TOE-BOARDS SHOULD BE PROVIDED

TO PROTECT WORKERS MATERIALS AND TOOLS FROM FALLING FROM ELEVATED

WORKPLACES.

20.1.5 ADEQUATE RESCUE ARRANGEMENTS LIKE LADDERS, ROPES, BASKETS, AMBULANCE , BREATHING APPARATUSES, ETC. IS TO BE MADE AVAILABLE AND

RESCUE DRILL CONDUCTED BY CONTRACT PERSONNEL IN PRESENCE OF HPCL

REPRESENTATIVE.

20.1.6 A confined space is any vessel which has the following characteristics

a) Limited openings for entry and exit

b) Unfavorable natural ventilation

c) Not designed for continuous occupancy

d) Presence of contaminants and lack of oxygen

EXAMPLES INCLUDE TOWERS, DRUMS, TANKS, LARGE LINE, VESSELS, BOILERS, STORAGE

TANKS, LARGE DIAMETER PIPING ETC, MANHOLE, SEWER OR VALVE BOX, SUMP , EXCAVATION MORE THAN 1.2 METER DEEP, ENTRY ON FLOATING ROOF TANKS WHEN THE

ROOF IS MORE THAN 3 METER DOWN FROM THE TOP, SPACE LOCATED BELOW GROUND

LEVEL SUCH AS PITS, DRAINS, CHANNELS ETC.

20.1.6.1 BEFORE ENTRY INTO ANY CONFINED SPACE THE CONTRACTOR TO ENSURE THE

VESSEL IS POSITIVELY ISOLATED BY MEANS OF BLINDS, MADE HC / TOXIC GAS FREE BY

DEPRESSURIZING, STEAM PURGING, NITROGEN PURGING, WATER WASH ETC. ALL

ELECTRICAL SOURCES DISCONNECTED, SWITCHES REMOVED LOCKED AND TAGGED, BELT

AND CHAIN DRIVES, MECHANICAL LINKAGES ON SHAFT DRIVEN EQUIPMENT

DISCONNECTED, MECHANICAL MOVING PARTS INSIDE THE CONFINED SPACE SECURED.

20.1.6.2: Proper ventilation must be provided to get minimum 19.5% of oxygen in air.

20.1.6.3: Confined space must be tested for the presence of percentage of oxygen in

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air and the concentration of toxic gases and HC in air. The testing to be carried out prior to entry as well as during the course of the work. Continuous gas monitoring to be do incase of JSA recommendations. The gas test readings are to be entered in a register for future reference.

20.1.6.4: Hot work permit is required to be obtained prior to entry into a confined space.

20.1.6.5: A standby person must be assigned and always be present at the entrance of the confined space. A record of all work permits issued and number of authorized entrants in the confined space has to be maintained with the stand by personnel. A stand by personnel should not have any other jobs other than being stand by. He must be trained in the emergency procedures and should be well versed with the emergency contact numbers.

20.1.6.6: All the Emergency equipment, must be readily available and in good working condition.

20.1.6.7: When entering from the top, and if this is the only means of access, a lifeline must be worn by the person entering into confined space.

20.1.6.8: There shall be no Hydrogen sulfide or any other toxic gases present, Carbon monoxide shall not exceed 5 PPM.

20.1.6.9: NO HOT WORK SHOULD BE PERMITTED UNLESS THE EXPLOSIVE METER

READING IS ZERO. VESSEL ENTRY, WHERE NO HOT WORK IS TO BE CARRIED OUT, MAY BE

PERMITTED UNDER EXTRA PRECAUTIONARY MEASURES BASED ON THE CAREFUL

ANALYSIS OF THE POTENTIAL HAZARDS IF COMBUSTIBLE GASES ARE UP-TO 5% OF LOWER

EXPLOSIVE LIMIT (LEL). ENTRY WITH AN AIR SUPPLIED MASK MAY BE PERMITTED WITH

LEL OF UP TO 20%. THE OXYGEN LEVEL SHOULD BE AT LEAST 19.5 % VOL. AND THE

CONCENTRATION OF TOXIC GASES BELOW THE THRESHOLD LIMITS.

20.1.7.0: Electrical lamps with guard and voltage limited to 24 V shall be used for lighting.

20.1.7.1:Before entering gas test (presence of Hydrocarbon vapors, CO, H2S, other

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toxic gases, Oxygen deficiency shall be carried out by the Operations technician to ensure that concentrations of such gases are below the allowable limit. The allowable limits are as follows:

HC -20% of LEL ( Max)

CO -5 P PM( Max)

H2S -2 PPM ( Max)

O2- Not less than 19.5 % in air

20.1.7.2: Special precautions like wetting with water must be taken where there are materials like pyrophoric iron (Iron sulphide), Acetylides or polymers present which may ignite spontaneously.

20.2 LIGHTING

20.2.1: WHERE NATURAL LIGHTING IS NOT ADEQUATE, WORKING LIGHT FITTINGS OR

PORTABLE HAND-LAMPS SHOULD BE PROVIDED AT WORKPLACE ON THE

CONSTRUCTION SITE WHERE A WORKER WILL DO A JOB.

20.2.2: EMERGENCY LIGHTING SHOULD BE PROVIDED FOR PERSONNEL SAFETY DURING

NIGHT TIME TO FACILITATE STANDBY LIGHTING SOURCE, IF NORMAL SYSTEM FAILS.

20.2.3: ARTIFICIAL LIGHTING SHOULD NOT PRODUCE GLARE OR DISTURBING SHADOWS.

20.2.4: LAMPS SHOULD BE PROTECTED BY GUARDS AGAINST ACCIDENTAL BREAKAGE.

20.2.5: THE CABLES OF PORTABLE ELECTRICAL LIGHTING EQUIPMENT SHOULD BE OF

ADEQUATE SIZE & CHARACTERISTICS FOR THE POWER REQUIREMENTS AND OF

ADEQUATE MECHANICAL STRENGTH TO WITHSTAND SEVERE CONDITIONS IN

CONSTRUCTION OPERATIONS.

20.2.6: NO LOOSE OR OPEN CABLE JOINTS ARE ALLOWED.

20.2.7: Portable lights

a) ALL single fixtures portable hand lamp shall be of weather proof type.

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b) Only the standard approved string lights may be used where Hot Work is authorized, either by a Hot Work Permit or by designing of the area as open for Hot Work at all times.

c) PORTABLE electric single or multitude outlet extension cords (plug boards) hand lights and string lights should be inspected at regular intervals.

d) AUTHORIZED person must make all repairs to refinery flashlights only.

e) ONLY 24volts portable lamps with guard shall be used in confined spaces.

20.3 PLANT, MACHINERY, EQUIPMENT AND HAND TOOLS

20.3.1 General Provisions

20.3.1.1: PLANT , MACHINERY AND EQUIPMENT INCLUDING HAND TOOLS, BOTH MANUAL

AND POWER DRIVEN, SHOULD:

a) BE OF PROPER DESIGN AND CONSTRUCTION, TAKING INTO ACCOUNT HEALTH, SAFETY AND ERGONOMIC PRINCIPLES.

b) BE MAINTAINED IN GOOD WORKING ORDER;

c) BE USED ONLY FOR WORK FOR WHICH THEY HAVE BEEN DESIGNED.

d) BE OPERATED ONLY BY WORKERS WHO HAVE BEEN AUTHORIZED AND GIVEN

APPROPRIATE TRAINING.

e) BE PROVIDED WITH PROTECTIVE GUARDS, SHIELDS OR OTHER DEVICES AS

REQUIRED.

20.3.1.2: ADEQUATE INSTRUCTIONS FOR SAFE USE SHOULD BE PROVIDED.

20.3.1.3: SAFE OPERATING PROCEDURES SHOULD BE ESTABLISHED AND USED FOR ALL

PLANT, MACHINERY AND EQUIPMENT.

20.3.1.4: WHERE TRAILING CABLES OR HOSE PIPES ARE USED THEY SHOULD BE KEPT AS

SHORT AS PRACTICABLE AND NOT ALLOWED TO CREATE A HAZARD.

20.3.1.5: ALL MOVING PARTS OF MACHINERY AND EQUIPMENT SHOULD BE ENCLOSED OR

ADEQUATELY GUARDED.

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20.3.1.6: EVERY POWER-DRIVEN MACHINE AND EQUIPMENT SHOULD BE PROVIDED WITH

ADEQUATE MEANS, IMMEDIATELY ACCESSIBLE AND READILY IDENTIFIABLE TO

THE OPERATOR, OF STOPPING IT QUICKLY AND PREVENTING IT FROM BEING

STARTED AGAIN INADVERTENTLY.

20.3.1.7: OPERATORS OF PLANT, MACHINERY, EQUIPMENT AND TOOLS SHOULD BE

PROVIDED WITH PPES, INCLUDING SUITABLE EAR PROTECTION WHERE EVER

NECESSARY.

20.3.2 HAND TOOLS:

20.3.2.1 HAND TOOLS SHOULD BE REPAIRED BY COMPETENT PERSONS.

20.3.2.2 HEADS OF HAMMERS AND OTHER SHOCK TOOLS SHOULD BE DRESSED OR

GROUND TO A SUITABLE RADIUS ON THE EDGE AS SOON AS THEY BEGIN TO

MUSHROOM OR CRACK.

20.3.2.3 WHEN NOT IN USE AND WHILE BEING CARRIED OR TRANSPORTED SHARP TOOLS

SHOULD BE KEPT IN SHEATHS, SHIELDS, CHESTS OR OTHER SUITABLE CONTAINERS.

20.3.2.4 ONLY INSULATED OR NON CONDUCTING TOOLS SHOULD BE USED ON OR NEAR

LIVE ELECTRICAL INSTALLATIONS.

20.3.2.5 ONLY NON-SPARKING TOOLS SHOULD BE USED NEAR OR IN THE PRESENCE OF

FLAMMABLE OR EXPLOSIVE DUSTS OR VAPOURS.

20.3.2.6 DO NOT CARRY HAND TOOLS BY HAND WHILE CLIMBING UP THE LADDER OR TO

HEIGHT ALWAYS USE TOOL BAGS.

20.3.2.7 CROWBARS AND SPADED USED FOR EXCAVTION ACTIVITY ARE TO BE OF

INSULATED AND NON CONDUCTING TYPE.

20.3.3 PNEUMATIC TOOLS:

20.3.3.1 OPERATING TRIGGERS ON PORTABLE PNEUMATIC TOOLS SHOULD BE:

a) SO PLACED AS TO MINIMIZE THE RISK OF ACCIDENTAL STARTING OF THE MACHINE.

b) SO ARRANGED AS TO CLOSE THE AIR INLET VALVE AUTOMATICALLY WHEN THE

PRESSURE OF THE OPERATOR'S HAND IS REMOVED.

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20.3.3.2: HOSE AND HOSE CONNECTIONS FOR COMPRESSED AIR SUPPLY TO PORTABLE

PNEUMATIC TOOLS SHOULD BE:

a) DESIGNED AND TESTED FOR THE PRESSURE AND SERVICE FOR WHICH THEY ARE

INTENDED;

b) FASTENED SECURELY ON THE PIPE OUTLET AND EQUIPPED WITH THE SAFETY

CHAIN, AS APPROPRIATE.

20.3.3.3: PNEUMATIC SHOCK TOOLS SHOULD BE EQUIPPED WITH SAFETY CLIPS OR

RETAINERS TO PREVENT DIES AND TOOLS FROM BEING ACCIDENTALLY EXPELLED

FROM THE BARREL.

20.3.3.4: PNEUMATIC TOOLS SHOULD BE DISCONNECTED FROM POWER AND THE

PRESSURE IN HOSE LINES RELEASED BEFORE ANY ADJUSTMENT OR REPAIR IS

MADE.

20.3.3.5: ALL THE TOOLS SHOULD BE PLACED IN TOOLBOX AND PROTECTED UNIT AREA

CAN NOT BE USED AS STORAGE.

20.3.4 ELECTRICAL TOOLS:

20.3.4.1: ALL PORTABLE ELECTRICAL TOOLS SHALL BE PROVIDED WITH ELCB. THE

ELCB TO BE CHECKED UP REGULARLY BY CONTRACTOR’S ELECTRICIAN AND A RECORD

OF THE SAME TO BE MAINTAINED.

20.3.4.2: ALL ELECTRICAL TOOLS SHOULD BE EARTHED, UNLESS THEY ARE "ALL

INSULATED" OR "DOUBLE INSULATED" TOOLS WHICH DO NOT REQUIRE EARTHING.

20.3.4.3: ALL ELECTRICAL TOOLS SHOULD GET INSPECTED AND MAINTAINED ON A

REGULAR BASIS BY A COMPETENT ELECTRICIAN AND COMPLETE RECORDS KEPT.

20.3.5: Ladder & Stairways: 20.3.5.1: Ladders must be visually inspected by the user for defects prior to

commencement of the job. Defective ladders must not be used and must be tagged as defective and put out of use until repaired.

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20.3.5.2: A straight ladder must be placed with its feet approximately 1/4th of the ladder length away from the line that is vertical with the top support.

20.3.5.3: Straight ladders must be secured at the bottom and tied at the top to prevent slipping.

20.3.5.4: When ascending or descending ladders, the user must face the ladder and keep a firm grip on the rungs. Always maintain a three point contact with the ladder.

20.3.5.5: Only non-metallic ladders shall be used in electrical substations and when working in close proximity to exposed electrical circuits.

20.3.5.6: Ladders must not be placed in front of doors, in passage ways, or in the vicinity of vehicular traffic unless appropriate barriers and warning signs are erected.

20.3.5.7: Portable ladders must be taken out and stored properly when the job is over

20.3.5.8: To permit visual inspection for defects, ladders must not be painted or varnished.

20.3.5.9: Do not carry tools and materials while ascending or descending ladders. Instead use tool bags.

20.4 ELECTRICAL

20.4.1 ONLY PERSONS HAVING VALID LICENSES SHOULD BE ALLOWED TO WORK ON

ELECTRICAL FACILITIES.

20.4.2 NO PERSON SHOULD BE ALLOWED TO WORK ON LIVE CIRCUIT. THE SAME, IF

UNAVOIDABLE , SPECIAL CARE AND AUTHORIZATION NEED TO BE TAKEN.

20.4.3 TREAT ALL CIRCUITS AS "LIVE" UNLESS ENSURED OTHERWISE.

20.4.4 ELECTRICAL "TAG OUT" PROCEDURE "MUST" BE FOLLOWED FOR CARRYING

OUT MAINTENANCE JOBS.

20.4.5 DISPLAY VOLTAGE RATINGS PROMINENTLY WITH "DANGER" SIGNS.

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20.4.6 PUT CAUTION/NOTICE SIGNS BEFORE STARTING THE REPAIR WORKS.

20.4.7 PROPER GROUNDING TO BE ENSURED FOR ALL SWITCH BOARDS AND EQUIPMENT

INCLUDING PORTABLE ONES PRIOR TO TAKING INTO SERVICE.

20.4.8 MAKE SURE THAT ELECTRICAL SWITCH BOARDS, PORTABLE TOOLS, EQUIPMENTS

(LIKE GRINDING MACHINE ETC.) DON'T GET WET DURING THEIR USAGE. IF IT

HAPPENS, STOP THE MAIN SUPPLY, MAKE THE TOOLS DRY AND THEN ONLY USE

THEM. CHECK PROPER EARTHING.

20.4.9 DON'T OVERLOAD THE ELECTRICAL SYSTEM, USE ONLY PROPER RATED HRC

FUSES.

20.4.10 INDUSTRIAL TYPE EXTENSION BOARDS AND PLUG SOCKETS ARE ONLY TO BE

USED.

20.4.11 ELCB OF TRIPPING CURRENT RATING OF 30 MA SHALL BE USED FOR ALL

CONNECTIONS. USE INSULATED 3-PIN PLUG TOPS.

20.4.12 ALL POWER SUPPLY CABLES SHOULD BE LAID PROPERLY AND NEATLY SO THAT

THEY DON'T CAUSE HINDRANCE TO PERSONS WORKING AND NO PHYSICAL

DAMAGE ALSO TAKES PLACE TO THE CABLES DURING VARIOUS CONSTRUCTION

ACTIVITIES.

20.4.13 ALL POWER CABLES TO BE PROPERLY TERMINATED USING GLANDS AND LUGS OF

PROPER SIZE AND ADEQUATELY CRIMPED.

20.4.14 SPARK-PROOF/FLAME PROOF TYPE ELECTRICAL FITTINGS SHALL BE USED IN FIRE

HAZARD ZONES.

20.4.15 CHECK INSTALLATIONS OF STEEL PLATES/PIPES TO PROTECT UNDERGROUND

CABLES AT CROSSINGS.

20.4.16 DON'T MAKE ANY UNSAFE TEMPORARY CONNECTIONS, NAKED JOINTS/WIRING

ETC.

20.4.17 ENSURE THAT TEMPORARY CABLES ARE FREE FROM CUTS, DAMAGED

INSULATION, KINKS OR IMPROPER INSULATED JOINTS.

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20.4.18 CHECK AT PERIODIC INTERVALS THE CONDITION OF ELECTRICAL EQUIPMENT, ELCB’S, EARTHING AND RECORD FOR THE SAME TO BE MAINTAINED BY THE

ELECTRICIAN.

20.4.19 ALL SWITCHBOARDS SHOULD BE OF MS STRUCTURE ONLY AND INCOMING

SOURCE SHOULD BE MARKED.

20.4.20 HAND LAMPS SHOULD NOT BE OF MORE THAN 24V RATING.

20.4.21 FIRE EXTINGUISHERS AND SAND BUCKETS (DCP/CO2) SHOULD BE KEPT NEAR

TEMPORARY SWITCH BOARDS.

20.4.22 ALL PARTS OF ELECTRICAL INSTALLATIONS SHOULD BE SO CONSTRUCTED, INSTALLED AND MAINTAINED AS TO PREVENT DANGER OF ELECTRIC SHOCK, FIRE

AND EXTERNAL EXPLOSION.

20.4.23 CABLE MARKING AND ROUTING TO BE CLEARLY MARKED. NO LOOSE CABLES

ARE ALLOWED AT THE ELECTRICAL PANELS.

20.4.24 ELECTRICAL PANEL ROOMS AND SHEDS SHOULD NOT BE USED AS STORE HOUSE. DO NOT STORE ANY OTHER COMBUSTIBLE MATERIALS, WORK CLOTHS, TOOLS

AND TACKLES IN THE ELECTRICAL PANEL SHEDS.

20.4.25 GOOD HOUSE KEEPING TO BE ENSURED AT TEMPORARY ELECTRICAL PANELS AND

SHEDS.

FOR TEMPORARY ELECTRICAL PANELS

20.4.26 PROVIDE RCCB AND ELCB FOR EACH PANEL.

20.4.27 SHOULD PROVIDE RUBBER SHEET FOR SHOCK PROTECTION. ALL ELECTRICAL

PANELS SHOULD BE MARKED AND IDENTIFIED, A RECORD OF THE SAME TO BE

MAINTAINED .

20.4.28 FIRE EXTINGUISHER (DCP / CO2) AND SAND BUCKET SHOULD BE PROVIDED AT

EVERY ELECTRICAL PANEL.

20.4.29 EVERY ELECTRICAL PANEL SHOULD BE ADEQUATELY PROTECTED FROM RAIN BY

MEANS OF WEATHER GUARD.

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20.4.30 TEST LAMP SHOULD BE PROVIDED AT THE PANEL FOR ELCB CHECKING.

20.4.31 ELCB CHECKING REGISTER SHOULD BE MAINTAINED AT EACH AND EVERY

ELECTRICAL PANEL BY THE CONTRACTOR’S ELECTRICIAN.

20.4.32 ENSURE ELECTRICAL PANEL IS EARTHED AND EARTHING IS OK.

20.4.33 ACCESS WAY TO THE ELECTRICAL PANELS SHOULD BE CLEAR. DO NOT USE

PANEL ROOM FOR STORAGE OF MATERIALS.

20.4.34 REQUEST FOR TEMPORARY POWER SUPPLY

REQUEST FOR TEMPORARY POWER SUPPLY:

(To be filled by the Job Engineer and to be approved by the concerned Manager. Separate forms to be filled for different temporary power panels.)

1.0 Temporary Power required at:

2.0 Agency to whom power is

M/s.

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to be given:

3.0 Is power to be given free of cost:

YES* / NO

( * If power is to be given on chargeable basis, contractor should bring three phase energy meter with valid calibration certificate.)

4.0 Power requirement**

(in kW / VA / Amperes)

Three phase:_________________

Single phase:_________________

** If the load requirement is more than 63A / 36kW, 3-phase, please enter the details here.

Welding Machines:_________Nos. Rating:_________

Hydro-Jetting M/C: _________Nos. Rating:_________

Drilling M/C : ____________ _Nos. Rating:_________

No. of Handlamps : ________ Nos. Rating:_________

Others (pl. specify) : _______________________________

_______________________________

5.0 Job for which power is to be

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given:

6.0 HPCL PO No. and Date:

7.0 Temporary Power requested by:

(Job Engineer)

(Signature with date:)

8.0 Request Approved by:

(Manager)

(Signature with date:)

9.0 WO No. and Date:

WO Priority: 0 / 1 / 2 / 3

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CHECKLIST FOR TEMPORARY POWER SUPPLY:

(To be filled during joint site visit after compliance to the conditions, by the Contractor.)

1

Panel Condition (Physical Checkup)

Check if panel body is rusted, structure is OK, all components are firmly connected to the body, etc.

Panel Structure : RUSTED / NOT RUSTED

Panel Components: RUSTED / NOT RUSTED

Connections: TIGHT / LOOSE

2 Components used are acceptable make:

General make of the components to be in line with acceptable vendors (GEC, ALSTOM, L&T, DATAR, SIEMENS)

STANDARD MAKE / NON-STANDARD MAKE

3

Proper fuses are used as per rating of feeder

(Wire fuses shall not be used. Fuse rating should match with the power requested under Sl. No.4.0 of Part-1 and should be able to take care of any downstream overload/fault. )

FUSE MAKE:_________________________

FUSE RATING: _______ A

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FUSE BASE RATING: _______ A

SWITCH RATING: _______ A

4 Proper earthing is provided for the temporary panel. (Two distinct earthing to be provided for the panel, which should be connected to the earthing grid from the power source. The earth conductor size should be at-least half the size of the main power cable.)

SIZE OF MAIN CONDUCTOR:_______________

SIZE OF EARTH CABLE: _________________

NO. OF EARTHS PROVIDED: _________ nos.

5 Shed is provided over the temporary power panel to prevent rain water directly falling on panel. (All outdoor panels are to be provided with shed.)

YES / NO

6 All the opening in the panel are plugged/sealed.

YES / NO

7 Danger board is provided on the panel. (Standard DANGER sign with the symbol of skull and bones and the voltage rating (415V) to be

YES / NO

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provided. The word DANGER should be in English, Hindi and Telugu.)

8 Sand bucket & fire extinguisher is provided. (Not required in fabrication yard, where the same is available in the Contractor’s shed.)

YES / NO / NOT REQUIRED

9 Rubber mats are provided in front of the panel of safely standing on them for operating the switches.

YES / NO

10 Contractor has provided Electrician with valid wire man license, for monitoring the temporary panel.

(Copy of the wire-man license should be attached to this format.)

YES / NO

11 30mA leakage rating ELCBs are provided in the outgoing feeders. (if outgoing feeders are not having ELCBs, the incomer should be an RCBO/RCCB of adequate load rating and 30mA leakage rating.)

YES / NO

12 Lamp is provided for indication and illumination in the temporary panel shed.

YES / NO

13 No other material is stored in the shed.

YES / NO

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We have jointly inspected the temporary panel & the shed and found it to be complying / not complying with the above safety regulations and conditions.

(Contractor)

(Job Engineer)

(Maint. Electrical)

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20.5 WORKING AT HEIGHTS

20.5.1: WHILE WORKING AT A HEIGHT OF MORE THAN 2 METERS, ISI MARKED FULL

BODY SAFETY HARNESS WITH DOUBLE LANYARD SHALL BE USED. CONDITION OF

THE SAFETY BELT SHALL BE CHECKED BEFORE EACH USE OF THE BELT AND

RECORD OF THE SAME TO BE MAINTAINED.

20.5.2: SAFETY BELTS SHOULD BE OF THE FOLLOWING SPECIFICATIONS.

IS: 3521 MARKED FULL-BODY SAFETY BELT WITH DOUBLE HARNESS, BELT MADE

OF NYLON WITH 40 MM X 3 MM SHOULDER STRAP HAVING DOUBLE FOLDED

STITCHES , O-RING BUCKLES MADE OF STAINLESS STEEL AND 2.5 METER LONG

TWO POLYAMIDE ROPES OF 12 MM DIA WITH SELF CLOSING HOOK OF STAINLESS

STEEL ATTACHED TO IT FOR ANCHORING WITH SCAFFOLD PIPE OF # 50MM .

20.5.3: WORKER SHOULD BE WELL TRAINED ON USAGE OF SAFETY BELT ESPECIALLY

ABOUT THE USAGE OF THE TWO HARNESSES AT THE TIME OF

ASCENDING/DESCENDING.

20.5.4: SAFETY BELTS SHOULD BE WELL MAINTAINED CLEANED UP REGULARLY OF OIL, GREASE AND DIRT. DAMAGED SAFETY HARNESSES SHOULD BE IDENTIFIED AND

REMOVED FROM USAGE.

20.5.3: DO NOT CARRY TOOLS WHILE ASCENDING AND DESCENDING TO HEIGHTS. ALL

TOOLS SHOULD BE CARRIED IN TOOL KITS TO AVOID THEIR FALLING.

20.5.4: IF THE JOB IS ON FRAGILE/SLOPING ROOF, ROOF WALK LADDERS SHALL BE USED. F& S DEPARTMENT SHOULD BE INFORMED PRIOR TO DOING JOB TO ENSURE THAT

ADEQUATE SAFETY PRECAUTIONS ARE TAKEN.

20.5.5: PROVIDE LIFELINE WHEREVER REQUIRED.

20.5.6: ADDITIONAL SAFETY MEASURES LIKE PROVIDING FALL ARRESTOR TYPE SAFETY

BELT, FIRE RETARDANT SAFETY NET PROPER ACCESS AND SCAFFOLDING WORKING

PLATFORM WITH HAND RAILS ETC., SHOULD BE PROVIDED DEPENDING UPON SITE

CONDITIONS, JOB REQUIREMENTS AS MENTIONED BY HPCL TIME TO TIME.

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20.5.7: DON'T THROW OR DROP MATERIAL/EQUIPMENT FROM HEIGHT, INSTEAD OF THAT

LOWER THE MATERIALS AND VICE VERSA.

20.5.8: WHEN HAULING /LIFTING OPERATIONS ARE IN PROGRESS, THE GRADE AREA TO

BE BARRICADED WITH RED AND WHITE COLOUR CAUTION TAPE.

20.5.9: AVOID WORKING AT TWO ELEVATIONS AT THE SAME LOCATIONS, IF NEEDED TO

PERFORM PROPER SAFETY REVIEW AND PRECAUTIONS UNDERTAKEN TO BE

APPROVED BY HPCL.

20.6.0: REFINERY STANDARD TO BE STRICTLY ADHERED TO WHILE LAYING SCAFFOLDING

FOR WORK AT HEIGHTS.

20.6.1: ACCESS LADDER, WORK PLATFORM, HAND RAILING AND GUARD RAILING TO BE

PROVIDED WITH SCAFFOLDING THAT IS ERECTED. SCAFFOLDING PIPES SHOULD

NOT BE DROPPED FROM HEIGHT WHILE DISMANTLING OR ERECTION.

20.6.2: DO NOT USE SCAFFOLDING CLAMPS AS STEPS FOR CLIMBING A SCAFFOLD. ALWAYS HOOK UP THE SAFETY BELT TO THE PIPE ABOVE YOUR HEIGHT, SO THAT

IN CASE OF A FALL THERE WILL BE NO SWINGING AND HITTING AGAINST NEAR BY

STRUCTURE.

20.7.1 Lifting appliances on scaffolds

i) WHEN A LIFTING APPLIANCE IS TO BE USED ON A SCAFFOLD:

(a) THE PARTS OF THE SCAFFOLD SHOULD BE CAREFULLY INSPECTED TO DETERMINE

THE ADDITIONAL STRENGTHENING AND OTHER SAFETY MEASURES REQUIRED;

(b) ANY MOVEMENT OF THE SCAFFOLD MEMBERS SHOULD BE PREVENTED;

(c) IF PRACTICABLE, THE UPRIGHTS SHOULD BE RIGIDLY CONNECTED TO A SOLID

PART OF THE BUILDING AT THE PLACE WHERE THE LIFTING APPLIANCE IS

ERECTED.

20.7.2 BARRICADING

20.7.2.1 CONTRACTOR SHALL ERECT AND MAINTAIN BARRICADES REQUIRED IN

CONNECTION WITH HIS OPERATION TO GUARD THE FOLLOWINGS.

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I CHIPPING AREAS

II HOISTING AREAS

III A REAS ADJUDGED HAZARDOUS BY CONTRACTORS’ OR OWNER’S INSPECTORS.

20.7.2. 2 CONTRACTOR’S EMPLOYEE AND THOSE OF ITS SUB-CONTRACTORS SHALL

BECOME ACQUAINTED WITH OWNER’S BARRICADING PRACTICE AND SHALL

RESPECT THE PROVISION THEREOF.

20.7.2.3 BARRICADES AND HAZARDS ADJACENT TO BUT NOT LOCATED IN NORMAL

ROUTES OF TRAVEL SHALL BE MARKED BY RED FLASHER LANTERNS AT NIGHTS.

21. penalty for non-compliance

THE PENALTY SYSTEM IS INSTITUTED TO ENSURE SAFETY COMPLIANCE (HPCL- FIRE &

SAFETY SHALL DECIDE WHETHER AN INFRINGEMENT IS MINOR OR MAJOR FOR

VIOLATIONS WHICH, ARE NOT LISTED BELOW).

21.1 Violations:

THE PENALTY SYSTEM IS DIVIDED INTO TWO CATEGORIES, MINOR AND MAJOR. (HPCL

- FIRE & SAFETY SHALL DECIDE WHETHER AN INFRINGEMENT IS MINOR OR MAJOR FOR

VIOLATIONS WHICH ARE NOT LISTED BELOW). EXAMPLES GIVEN ARE SITUATION

SPECIFIC AND WHAT IS MINOR IN A PARTICULAR CONTEXT MAY BE A MAJOR DEVIATION

IN ANOTHER SITUATION.

21.1.1. M INOR VIOLATION : EXAMPLES

a) NOT WEARING PERSONAL PROTECTIVE EQUIPMENT (PPE) AT WORK SITE.

b) MINOR TRAFFIC VIOLATION (WRONG PARKING, OVER SPEEDING)

c) BLOCKING OF EMERGENCY EQUIPMENT OR EXITS.

d) USING UNAPPROVED SCAFFOLDING ETC.

21.1.2. M AJOR VIOLATION : EXAMPLES

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a) SMOKING IN THE REFINERY, CARRYING MATCHES OR LIGHTER AND MOBILE

TELEPHONE.

b) WORKING WITHOUT VALID WORK PERMIT.

c) NOT WEARING PROPER BREATHING APPARATUS WHEN INSTRUCTED.

d) NOT PROVIDING SHORING / SLOPED EXCAVATION FOR THE DEEP PITS.

e) NOT PROVIDING FIRE EXTINGUISHER / FIRE HOSES FOR HOT WORK.

f) REPEATING MINOR VIOLATIONS MORE THAN TWICE.

g) MAJOR TRAFFIC VIOLATION.

h) FOUND GUILTY NEGLIGENT DRIVING RESULTING IN A VEHICLE ACCIDENT.

i) ENTERING CLASSIFIED AREA WITHOUT PERMIT.

j) NOT COMPLYING WITH WRITTEN INSTRUCTION ON THE WORK PERMIT.

21.1 INFRINGEMENT REPORT PROCEDURE:

MANAGER AND ABOVE OF FIRE & SAFETY DEPARTMENT ARE AUTHORIZED TO ISSUE

INFRINGEMENT REPORT TO THE SPONSORING DEPARTMENT

The sponsoring department shall take action and provide feedback to fire & safety (If more or less severe action was taken other than recommended, details of same shall be provided.)

21.2 TABLE OF PENALTY STAGES

VIOLATION FIRST SECOND THIRD

MINOR CAUTION

NOTICE PENALTY RS.

1000 /- PENALTY RS.

3000/-

MAJOR PENALTY RS. 3000/-

PENALTY RS. 10,000/-

ON HOLIDAY

LIST

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(DURATION

WILL BE

DECIDED BY

GENERAL

MANAGER- OPNS / PROJ. )

MAJOR

ACCIDENT / FIRE

PENALTY RS, 1

LAKHS PENALTY RS. 5

LAKHS ON HOLIDAY

LIST

(DURATION

WILL BE

DECIDED BY

GENERAL

MANAGER- OPNS / PROJ. )

NOTE: HPCL RESERVES THE RIGHT TO IMPOSE MORE SEVERE PENALTY, I.E. SUSPEND/TERMINATE THE CONTRACT / EMPLOYEE, HIS SUPERVISOR OR

THE SITE MANAGER.

22. SAFETY MANAGEMENT SYSTEM FOR CONTRACTORS

The contractors shall have well defined Safety Management System as given below.

22.0 Written Safety Program

Contractors must have a written safety program. A written safety program need not be lengthy, but should include following items:

• Safety Policy Statement

• SAFETY GOALS & OBJECTIVES

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THE PROGRAM SHOULD ESTABLISH THE SAFETY GOALS AND OBJECTIVES OF THE FIRM

AND A METHOD OF MEASURING IT. ACTION PLANS SHOULD BE DEVELOPED FOR USE

IN ACHIEVING THE GOALS AND OBJECTIVES.

• SITE SAFETY ORGANIZATION AND RESPONSIBILITIES

THE PROGRAM SHOULD ESTABLISH RESPONSIBILITIES FOR MANAGERS, SUPERVISORS, SAFETY REPRESENTATIVES, AND THE EMPLOYEES. THERE SHOULD BE AT LEAST ONE

QUALIFIED AND EXPERIENCED SAFETY ENGINEER /SUPERVISOR DEPENDING ON THE

SIZE OF THE ORGANIZATION EXCLUSIVELY RESPONSIBLE FOR SAFETY

IMPLEMENTATION/CO-ORDINATION. HE SHALL BE FREE FROM ANY OTHER

RESPONSIBILITY. AND SAFETY REPRESENTATIVE QUALIFICATION WILL BE VERIFIED

BY THE FIRE AND SAFETY DEPARTMENT. DEPENDING UPON THE NATURE AND SIZE OF

THE JOB, MINIMUM STRENGTH OF THE SAFETY PERSONNEL SHALL BE AS FOLLOWS:

Employee Strength

(including sub-contractor)

Safety Staff

No of employees upto 30 one ( 1 ) safety supervisor

No. of employees : 30 to 75

One (1) Safety Engineer and one (1) Supervisor

No. of employees : 75-250

One (1) Safety Engineer + Two (1) Safety Supervisor

No. of employees : > 250 -500

two (2) Safety Engineers + Three (3) Safety Supervisors

no of employees > 500 deployment will be more than the

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requirements specified above and contractor to propose depending location and mobilisation and take prior approval of hpcl.

a) NO. OF EMPLOYEES MENTIONED ABOVE REPRESENT THE MAXIMUM NUMBER

EMPLOYEES ESTIMATED TO BE ENGAGED AT THE SITE ON ANY DAY BY THE

CONTRACTOR AND THEIR SUB-CONTRACTOR(S)

b) A MAJOR CONTRACTOR IS ONE WHO HAS EMPLOYED MORE THAN 60 WORKERS

ENGAGED IN A PROJECT OR MAINTENANCE ACTIVITY. THE CONTRACTORS SHALL

HAVE WELL DEFINED SAFETY MANAGEMENT SYSTEM AS GIVEN BELOW.

c) Contractor shall provide additional Safety Personnel and fire watches as directed by HPCL depending upon need. Safety personnel should be identifiable and should wear green jacket.

d) Each contractor should have a safety supervisor as a minimum irrespective of no of workmen

e) For every 30 workmen a safety supervisor should be appointed and present for multiple location job with in a radius of 50 meter.

f) Effective communication system shall be maintained by all contractors using intrinsically safe walkie-talkies

g) All Safety Officers and supervisors will be having recognized qualification and experience. HPCL would verify their credentials by checking documents and also personal interaction.

h) No job will be attempted without a job safety analysis by contract safety officers/supervisor and contract job engineers. Each safety supervisors will be reporting near misses and personally supervise corrections undertaken and ensure preventive measures to prevent recurrence.

22.1 Orientation of New Employees

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Each employee should receive a safety orientation prior to beginning work. The orientation should include provisions of the written safety program and procedures applicable to the proposed work. The orientation also should include the following :

22.1.1: Clarification of the safety responsibilities for contractor, subcontractor, employee and all construction site personnel.

22.1.2: Clarification of safety expectations from the employee.

22.1.3: Safety rules - explain the company rules.

22.1.4: First aid facilities - state where first aid facilities are located and how first aid facilities are to be utilized.

22.1.5: Accident reporting - explain the procedure for reporting accidents and injuries.

22.1.6: Tool box meetings- state when and where held, who is to attend, and that attendance at meetings is mandatory.

22.1.7: Personal protective equipment - when such equipment is specified for a work assignment, its use in mandatory and not optional.

22.1.8: Reporting unsafe acts or conditions - employees should be encouraged to report unsafe acts or conditions to their supervisors so these may be corrected.

22.1.9: On completion of Orientation Training program, contractor employee to pass the test. The successful candidate only will be issued the “Safety training card”.

22.2 Safety Rules Enforcement Procedure:

There must be a procedure for enforcing safety rules. This procedure should be written, and should be enforced equally among supervisors, managers, workers and other parties on the site. It should spell out what situations will result in immediate discharge and what actions will be taken on first or subsequent incidents involving violations of a less serious nature.

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There should be a written notice when a safety violation occurs. If disciplinary action is involved, each violation should be written up in detail, discussed with the disciplined employee.

22.3 TRAINING TO CONTRACTOR SUPERVISOR :

HPCL – FIRE & SAFETY DEPARTMENT WILL BE ORGANIZING FIRE & SAFETY TRAINING

PROGRAM FOR THE CONTRACTOR SUPERVISORS ON REGULAR BASIS. IT IS THE

RESPONSIBILITY OF THE CONTRACTOR TO ENSURE THAT THE CONCERNED SUPERVISORS / SAFETY ENGINEER / SAFETY SUPERVISOR ATTEND THE TRAINING. ALL THESE TRAINING

PROGRAMS WILL BE ORGANIZED AT THE COST OF HPCL, TRAINING CARDS WILL BE

ISSUED BY FIRE & SAFETY DEPT. THE CONTENT OF THE PROGRAM IS

22.4 TRAINING & TOOL BOX /SAFETY M EETINGS:

22.4.1: CONTRACTOR MANAGEMENT RESPONSIBILITIES INCLUDE ESTABLISHING

PRACTICES AND PROCEDURE AND ENSURING THAT EACH EMPLOYEE IS TRAINED

REGARDING WORK HAZARDS AND THE METHODS BY WHICH THESE HAZARDS CAN

BE CONTROLLED.

22.4.2:On some safety subjects, toolbox meetings are the primary source of safety training for employees. They should conform to the following basic guidelines :

22.4.3: THE MEETINGS SHOULD BE CONDUCTED DAILY, BEFORE WORK BEGINS FOR THE

DAY OR SHIFT. IT SHOULD LAST FROM 5-10 MINUTES. ADDITIONAL MEETINGS

ALSO MAY BE WARRANTED DURING THE WEEK.

22.4.4: The subject material to be discussed should be typed, reproduced and recorded & feedback taken from workmen.

22.4.5: The subject material should be pertinent to the type of work being performed.

22.4.6: The meeting should be conducted, for each craft by their supervisor at a predetermined place, using the subject material provided.

22.4.7: When deemed appropriate, the craft supervisor should add particularly relevant topics to the discussion, gathered from accidents, lessons learnt etc. in consultation with Safety Engineer.

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22.4.8: Employees speaking different languages Telugu, English, Hindi will be identified and grouped. Information shall be communicated to them accordingly in appropriate language for better communication.

22.4.9: The project manager and/or safety manager/engineer should regularly attend these meetings to audit and visually display their support for safety on the job.

IN ADDITION TO TOOLBOX MEETINGS, CONTRACTOR SHOULD CONDUCT

PERIODICAL SAFETY TRAINING ALL EMPLOYEES. THE TRAINING PROGRAM SHALL

AT LEAST INCLUDE THE FOLLOWING;

• SAFE WORK PROCEDURE & PRACTICES

• Work Permit System

• Entry into Confined Space

• Use of Personal Protective Equipment

• Working at Height

• First Aid

• Fire Fighting

• Hazardous Material (chemicals & toxic gases)

• Emergency Response Action and Alarms Including Evacuation Procedure.

The Contractor shall arrange the training of their own and maintain documentation of the same. The documentation should include the names of those trained, course content, date & time and the names of the instructors HPCL will periodically review the Contractor’s training record to verify that training is being conducted which meets the criteria.

22.5 Job Site Inspections:

Job safety inspections are visible signs to employees that safety is working. In addition, they provide for the identification of areas of potential loss and can be used to constantly monitor the effectiveness of the Accident Prevention Program. As with

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all safety activities, the inspection process needs to have well-defined objectives and designated participants as follows.

Contractor should make a safety audit of the work area at least once a week using an inspection CHECK LIST.

22.5.1 : ALL SAFETY PERSONNEL, INCLUDING DESIGNATED SAFETY REPRESENTATIVES, SHOULD MAKE DAILY INSPECTION OF THE WORK AREA. THE INSPECTION SHOULD BE

ROUTINE, PLANNED, AND DESIGNED TO INCLUDE COMMUNICATIONS WITH SPECIFIC

PEOPLE IN THE WORK PLACE, RATHER THAN JUST A VISUAL SITE CHECK.

22.5.2 : JOB SUPERVISORS ALSO SHOULD MAKE DAILY INSPECTION OF THEIR WORK

AREAS FOR THE SPECIFIC PURPOSE OF CORRECTING UNSAFE ACTS OR HAZARDOUS

CONDITION.

22.5.3 : REGULARLY PLANNED INSPECTION SHOULD GO BEYOND ROUTINE VISUAL SITE

CHECKS. THE RESULT OF THESE INSPECTIONS SHOULD BE USED FOR SETTING

GOALS FOR FUTURE IMPROVEMENTS.

22.5.4 : THESE INSPECTIONS SHOULD MAKE USE OF DETAILED CHECKLISTS, DEVELOPED

FOR EACH ITEM SUCH AS ELECTRICAL FACILITIES, LOCK-OUT SYSTEMS, SCAFFOLDING, FIRE PREVENTION, PERSONAL PROTECTIVE EQUIPMENT, HAZARDOUS MATERIAL HANDLING, HOUSEKEEPING, HAND AND POWER TOOLS, MAINTENANCE PRACTICES AND MACHINE OR EQUIPMENT GUARDING. THERE

SHOULD BE EFFECTIVE SYSTEMS FOR MONITORING THE PROGRESS ON ACTION PLAN

DEVELOPED BASED ON THE AUDITS.

22.6 ACCIDENT INVESTIGATION PROCEDURE:

22.6.1: An effective accident investigation and a reporting procedure is an essential part of any effective safety program.

22.6.2: Contractor should have his own accident investigation procedure in addition to his responsibilities as per HPCL Accident Reporting/Investigation Procedure.

22.6.3: The procedure outlined in the safety program should call for an inspection by the immediate supervisor of the person involved in the accident. A form should

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be completed that indicates what happened, the basic cause of the accident and action taken to prevent the recurrence of similar incident.

22.6.4: Corrective action should be taken as soon as practical after the investigation is complete.

22.7 Safety Tool Box Meetings:

22.7.1: THE MEETING SHOULD BE CONDUCTED DAILY, BEFORE WORK BEGINS FOR THE

DAY OR SHIFT. IT SHOULD LAST FROM 5-10 MINUTES. ADDITIONAL MEETING ALSO

MAY BE WARRANTED DURING THE WEEK.

22.7.2: THE SUBJECT MATERIAL TO BE DISCUSSED SHOULD BE TYPED AND DISTRIBUTED

TO EACH WORKMAN.

22.7.3: THE SUBJECT MATERIAL SHOULD BE PERTINENT TO THE TYPE OF WORK BEING

PERFORMED.

22.7.4: THE MEETING SHOULD BE CONDUCTED, FOR EACH CRAFT BY THEIR SUPERVISOR

AT A PREDETERMINED PLACE, USING THE SUBJECT MATERIAL PROVIDED.

22.7.5: WHEN DEEMED APPROPRIATE, THE CRAFT SUPERVISOR SHOULD ADD PARTICULAR

RELEVANT TOPICS TO THE DISCUSSION, GATHERED FROM ACCIDENTS, LESSONS

LEARNT ETC. IN CONSULTATION WITH SAFETY OFFICER.

22.7.6: EMPLOYEES SPEAKING DIFFERENT LANGUAGES TELUGU, ENGLISH, HINDI WILL

BE IDENTIFIED AND GROUPED. INFORMATION SHALL BE COMMUNICATED TO THE

ACCORDINGLY IN APPROPRIATE LANGUAGE FOR BETTER COMMUNICATION.

22.7.7: HPCL PROJECT MANAGER/ DY.MANAGER WOULD REGULARLY ATTEND THESE

MEETINGS TO WITNESS AS ALSO TO ADVISE THEIR FINDINGS ON UNSAFE ACTS / SAFETY VIOLATIONS/NEAR MISSES. ETC.

22.8 Contractor Responsibility for Supervision

22.8.1. Upon award of the contract and prior to commencement of job, the contractor shall furnish “BIO DATA “ of all their Supervisors and skilled or un-skilled

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workers. All personnel deployed by contractor for the job must have completed safety training in HPCL Safety Dept.

22.8.2. Contractor shall deploy qualified and experienced supervisor and other man power, which are well conversant with the safety regulations of the refinery the electricians to be deployed on the job should have Wireman License.

22.8.3.Contractor all supervisor must be given safety training/demonstration with the help of our Fire & Safety Dept. and should acquire knowledge of fire prevention and should be able to make use of Fire Extinguishers

22.8.4. Contractor shall route the application for Gate passes for their Supervisors though concerned department to safety section and obtain gate passes from CISF contractors to take clearance from Fire & safety section to ensure that all their supervisors are properly trained.

22.8.5. Contractor shall deploy adequate no. of supervisors including specific safety supervisor during the period of execution of the contracts awarded to him.

22.8.6. Contractor must familiarize him self from HPCL Engineer In-Charge about all known potential fire, explosion toxic release hazards related to his contract. He in turn will ensure that same information has been passed to his supervisor and workmen Proper record of such dissemination of information must be made by the contractor and submit to the Engineer-In-Charge failing which further continuation of work may be withheld.

22.8.7. Contractor must ensure that all his supervisors are properly trained. Document is to be maintained showing that each employee has received and understood from his supervisor necessary training The record should contain the supervisor’s name who has provided training to the employees, employees name who has received training, date of training, topic and the means used to verify that the employee has understood the training.

22.8.8. Contractor must provide at least one full time on site safety coordinator when the contractor has engaged manpower in excess of 50 in contract activities in the refinery. If the manpower is less then 50, the onsite safety co-ordination

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responsibilities shall be assumed by any one of the contractor’s other supervisory staff. In both cases, the contractor must specify in writing the name of such persons to the Engineer-In-Charge.

22.8.9. Contractor safety coordinator or his supervisor responsible for safety as the case may be shall conduct at his work site, and document formal safety inspections and audits at least once in a week. Such documents shall be submitted to Engineer-In-Charge for his review and record.

22.8.10. Contractors, supervisors must attend all scheduled safety meetings as would be intimated to him by Engineer-In-Charge

22.8.11. Before stating work under any contract , the contractor must ensure that a job specific safety procedures/ field practices as required over and above the safety permit conditions are prepared and followed He should also ensure that all supervisors and workers involved understand and follow these procedures/field practices.

22.8.12. Contractor must ensure that in his work site:

a) Appropriate display boards are put displaying sign for site safety, potential hazards and precautions required.

b) Safety performance display boards are provided.

c) Housekeeping/Scrap removed is done on daily basis.

22.8.13. Contractor shall put all efforts to deploy minimum manpower to execute the jobs in stipulated time by using modern techniques and mechanization. The contractor deploying minimum manpower will be given preference.

22.9 Restrictions in use of man power, and normal timings for work.

22.9.1: Contractor shall put all efforts to deploy minimum man power to execute the work awarded to him in stipulated time by using modern techniques & mechanization.

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22.9.2: Contractors deploying minimum manpower will be given due weights while renewing his registration.

22.9.3: No contractor employee shall normally work for more then 8 hours a day and not more then 48 hours in a week of seven days . After every 48 hours of a working, an employee must get one full day rest.

22.9.4: The normal duty timings for contractor employees shall be between 8.00 AM and 4-15 PM.

22.9.5: Contractor employees would not be allowed to work on Sunday and refinery holidays.

22.9.6: Any deviation from above shall be with express permission from the Engineer-In-Charge.

22.10 Injury Notification and Investigation

22.10.1: Contractor must report to HPCL supervisor on the job any injury sustained by any of his employees or any near miss or any hazardous /dangerous incident at his work site with in the refinery premises. Hiding of any accident or near miss would be viewed as serious misconduct.

22.10.1: Arrange to provide FIRST AID immediately to the injured employee.

22.10.2: Keep and maintain proper records of all such incidents in respect of personnel /work site.

22.10.3: Submit to the engineer-in-charge a first information report as per prescribed Performa with in 4 hours of the incident.

22.10.4: Arrange to immediately investigate the incident and furnish with in 24hours a written investigation report in prescribed performs to HPCL Engineer-in –charge.

22.11 Requirement during Submission of Tender:

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22.11.1: Complete work injury records per year for the last three years and total man hours worked per year for the last three years.

22.11.2: Safety assurance plan

22.11.3: Quotation must clearly indicate the number of Supervisors and skilled workers, which will be deployed for the job, from time to time during execution of the contract.

22.11.4: The above information will be taken in to view during tender evaluation.

22.12 Display Boards at Site:

22.12.1: Contractor must provide and maintain Display boards in the work site.

22.12.2: Appropriate display board displaying information as per HPCL “Work Site Display Board” Specification.

22.12.3: Safety Performance score board.

22.13 Participation in Safety Activities:

22.13.1: Contractor must attend all scheduled safety meetings as would be intimated to him by the Engineer- in-Charge.

22.13.2: Contractor also must ensure that al his employees participated in safety promotional activities organized in the refinery

Note:

1. Every employee other than HPCL employee or a casual visitor entering in the refinery would be governed by the above conditions.

2. The term supervisor would mean any person who oversees the work of a group of workmen. All other persons would be considered as workmen.

3. Violation of any of the special conditions of safety would attract penal actions including termination of the contract/ registration.

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4. Meticulous adherence to these requirements would be documented by the engineer-in-charge on conclusion of the work and placed in the dosser of the contractor. This performance would be given adequate weights at the time of renewal of the registration.

3. Any dispute arising out of these conditions shall be referred by the engineers-in –charge to the head of the refinery fire and safety department.

22.13 Record Keeping:

Records are required to support activities of Contractor safety programs for both control and audit purposes. Records to be maintained at the job site should include the following:-

22.13.1: First aid log of all first aid cases reported and treated, showing date, name of injured, job nature of injury and type of treatment given.

22.13.2: Accident investigation report for each accident.

22.13.3: Safety meetings or toolbox meeting records or minutes showing date of meeting, who attended, the subjects discussed and who conducted the meeting.

22.13.4: Job site inspection reports and status of the action plans.

22.13.5: Records to show dates, name of participants and subject of training programs.

22.13.6: Crane or equipment inspection / test records.

22.13.7: fire fighting equipment inspection / test record

22.14 FIRST AID & MEDICAL SERVICES

a) It is good practice for at least one person on each project to possess a first aid card.

b) First aid boxes shall be available at contractor sheds.

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CONTRACTORS' MONTHLY SAFETY REPORT

For(Month-Yr):

Contractor:

Contract Details :

Contract

Start Date:

Date of Last LTA:

This Month Cumulative Total

Since Last LTA

Man-hours

Code This Month Cumulative Total

Lost Time Accident LTA

Lost Work days LWD

No lost Time accident NLTA

Dangerous DO

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Occurrences

Near-Miss Incidents NM

Infringement Notifications

Toolbox Meeting

Safety Training

Safety Audit

Safety Inspections carried out

Details of Accident, Near-miss or Dangerous Occurrence

23. ADDITONAL SAFETY GUIDELINES FOR CONTRACTORS ENGAGED FOR

T&I

23.1 ADEQUATE LIGHTING SHALL BE PROVIDED TO ILLUMINATE THE ENTIRE SITE.

23.2 ONE ASSEMBLY POINT AT EACH SITE SHALL BE EARMARKED FOR WORKERS TO

ASSEMBLE IN CASE EMERGENCY SIREN.

23.3 TO DISPLAY FIRE & SAFETY SLOGANS, POSTERS AT WORKSITE IN TELUGU, HINDI

AND ENGLISH AS ADVISED BY HPCL FIRE & SAFETY.

23.4 TO TRANSPORT THE LABOUR FORCE ENTERING THE REFINERY FOR THE ABOVE JOB

FROM THE DESIGNATED GATE TO SITE AND BACK TO GATE BY SUITABLE MEANS IN

GROUPS AT DEFINED HOURS ONLY.

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23.5 WORK FORCE TO BE GIVEN A DISTINCT IDENTIFICATION BADGE, BLUE COLOUR

HELMET AND UNIFORM FOR EASY IDENTIFICATION.

23.6 PROPER COMMUNICATION FACILITY LIKE TELEPHONE, WALKIE TALKIE AS PER

HPCL REPRESENTATIVE ADVICE SHALL BE MADE AVAILABLE AT SITE ROUND THE

CLOCK. NOMINATE ONE RESPONSIBLE PERSON FOR PROPER COORDINATION WITH

REFINERY, ROUND THE CLOCK.

23.7 MOCK DRILLS AND EVACUATION DRILLS SHALL BE TRIED OUT PERIODICALLY AT

EACH SITE IN THE PRESENCE OF REFINERY SAFETY PERSONNEL.

23.8 EMERGENCY LIGHTS SHALL BE MADE AVAILABLE AT SITE DURING NIGHT TIME.

23.9 ONE VEHICLE SHALL BE KEPT STANDBY AT THE SITE FOR EMERGENCY USAGE ALL

THE TIME.

23.10 ABOVE ALL CONTRACTOR SHALL ENGAGE MINIMUM ITI QUALIFIED WORKERS IN

RESPECTIVE TRADE AND DIPLOMA HOLDERS AS SUPERVISOR WITH MINIMUM OF 2

YEARS OF EXPERIENCE.

23.11 FIRE & SAFETY SUPERVISOR OF THE CONTRACTOR/AGENCY SHALL WEAR SHOULD

WEAR RADIUM REFLECTED GREEN COLOUR JACKET

23.12 FOR ALL THE CONTRACTOR AGENCIES, POLICE VERIFICATION OF THE

ANTECEDENTS OF THE CONTRACT WORKFORCE IS MANDATORY

23.13 ALL THE CONTRACT AGENCIES SHALL CARRY OUT PRE EMPLOYMENT MEDICAL

EXAMINATION OF ALL THE WORKERS ENGAGED FOR WORKING IN THE T&I

PHYSICAL FITNESS CERTIFICATE

1. Name of the agency / Sub contractor

2. Name of the employee

3. Age / Sex

4. Present health history

5. Previous health history

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6 Measurements

Height in Cms.

Weight in Kgs.

Chest

Inspiration

Expiration

_____________________________

_____________________________

_____________________________

_____________________________

7. Blood Pressure

8. Heart

9. Lungs

10. Abdomen

Liver

Spleen

_____________________________

_____________________________

11. Limpth Glands

12. Hydrocele

13. Hernia

14. Vericosity

15. Eyes:

Without Glasses With Glasses

Right Eye Left Eye Right Eye Left Eye

Far Vision 6/ 6/ 6/ 6/

Near Vision P P P P

16. Physical Deformities

Remarks of the Doctor :

Signature / Stamp with Registration no.

23.14ALL THE CONTRACTORS/AGENCIES SHALL TAKE THE RESPONSIBILITY OF ENSURING

THAT ALL OF ITS WORKERS/SUPERVISORS/EMPLOYEES ARE AWARE OF THE

LOCATION OF ASSEMBLY POINTS.

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24 ELECTRICAL SAFETY

24.1 SPECIFICATIONS FOR SWITCH BOARDS:

24.1.1 THE BOARD SHALL BE MADE OF TOTALLY NON FLAMMABLE MATERIAL MS.

24.1.2 ALL THE ENTRIES AND SIDES OF THE BOARD SHALL BE SECURELY SEALED

WITH MONIPLAST COMPOUND.

24.1.3 THE TOP COVER OF THE BOARD SHALL BE PROPERLY SECURED ON ALL

SIDES WITH ADEQUATE NUMBER OF SCREWS.

24.1.4 THE TOP COVER AND BOTTOM BOX SHALL BE IN HEALTHY CONDITION I.E. WITHOUT CRACKS, PINHOLES ETC.

24.1.5 THE INPUT FLEXIBLE COPPER CABLE SHALL BE OF THREE-CORE TYPE WITH

APPROPRIATE COLOR CODE (RED, BLACK AND GREEN), IN GOOD CONDITION

AND OF ADEQUATE SIZE SUCH THAT IT CAN SAFELY CARRY A MIN LOAD OF

16AMPS.

24.1.6 THE CABLE ENTRY SHALL BE PROPERLY SEALED WITH CORRECT SIZE OF

GLAND.

24.1.7 AT THE INPUT THERE SHALL BE AN ELCB OF CONTINUOUS RATING

16AMPS AND LEAKAGE CURRENT OF SIZE 30 MA.

24.1.8 THERE SHALL BE AN EARTHING POINT WELDED TO THE INSIDE OF THE

BOARD TO WHICH ALL THE INDIVIDUAL EARTHS OF ALL THE SOCKETS

SHALL BE CONNECTED. THE GREEN LEAD OF THE INPUT CABLE SHALL BE

CONNECTED SECURELY TO THIS EARTHING POINT. THE OTHER END OF THE

GREEN LEAD SHALL BE CONNECTED TO THE MAINS EARTHING GRID.

24.1.9 ALL THE PLUGS AND SOCKETS SHALL BE OF INDUSTRIAL TYPE, METAL

CLAD. 3 PIN OF SIZE 10A/20A. THERE SHALL BE A SEPARATE EARTHING

LEAD CONNECTED TO THE EARTHING PIN OF THE PLUG.

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24.1.10 THERE SHALL NOT BE MORE THAN THREE OUTGOING POINTS AND THE

CABLES SHALL BE OF STANDARD WIRE LIKE FINOLEX AND CONNECTED

SECURELY AND DRESSED NEATLY.

24.2 NOTES TO SPECIFICATIONS FOR SWITCH BOARDS

24.2.1 WHEN NOT IN USE THE INPUT POWER TO THE BOARD SHALL BE KEPT IN OFF

CONDITION.

24.2.2 THE BOARD SHALL NOT BE USED IN RAINS AND NEAR WATER SPRAYS. IF

WATER/LIQUID ENTERS THE BOARD, IT SHOULD BE ENSURED THAT THE

INSIDE OF THE BOARD IS TOTALLY DRY AND SHALL BE MEGGER TESTED

BEFORE ENERGIZING THE BOARD.

24.2.3 THE OUTGOING POINTS, WHICH ARE NOT IN USE, SHALL BE FULLY

COVERED.

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HINDUSTAN PETROLEUM CORPORATION LTD.

VISAKH REFINERY

INFRINGEMENT REPORT

From: Manager- Fire & Safety Date:

To : Manager- ………………………….

Given below are violation details of Safety Regulations / Site Instructions committed by an employee/contractor working for your division. Name: Emp. No :

Occupation: Company :

Location: Company CODE:

Date: Time:

Supervisor Name/Job title:

Details of Infringement:

Immediate action taken:

Previous violations:

This violation is: Minor (First/Second/Third) Major (First/Second/Third)

Action recommended: Written warning Penalty Rs. ____________

Other_______________________________________

Please advise action taken as per the penalties for Safety Violations on or before ……

Manager- Fire & Safety

cc: Dept. Head cc : Cash Office I/C , Please collect the cash under A/C. 46000100.582190. .

Note : Company Code of the employee/ contractor shall be given by the concerned Manager.