tender for supply, installation, developmentation and...

HINDUSTAN PETROLEUM CORPORATION LIMITED

Purchase Department, Petroleum House, 7th floor, 17 J. Tata Road, Mumbai 400 020. Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098

Tender No. 6000094-HD-10003/DSS

Public Tender Document

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1 of 59 Signature & Seal of Tenderer

Tender for

Supply, Installation,

Developmentation and Commissioning

of Server Base Computing

on Thin Client





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Important Note:

In case this tender document is downloaded from the website and is used for

submitting the bid, kindly ensure to submit the declaration (draft given below) on your

letterhead and enclose it along with the Technical Bid, as bids submitted on

downloaded tender sets will be rejected if such declaration is not attached.

Even though the tender set is permitted to be downloaded and used for bidding, the

cost of / fee for the Tender Document Set is to be paid. Please enclose the payment

in the form of a separate crossed DD; drawn in favour of HINDUSTAN

PETROLEUM CORPORATION LTD., payable in Mumbai along with your

Technical Bid (Bids not accompanied with this fee will be rejected). However, units

registered under NSIC are exempted from payment of fee for tender documents,

etc...





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Declaration on Letterhead

We solemnly affirm as under:

i. This Tender Document Set was downloaded by us from your website and is

being used for submitting our bid.

ii. The downloaded file was printed and is being submitted without any alterations,

deletions, additions or changes.

iii. The clauses, stipulations, etc., contained in the tender documents, which are not

acceptable to us are highlighted separately in a note on our letterhead appended

to our Technical Bid.

iv. We further affirm that except for these deviations highlighted as above, all other

Terms and Conditions of the tender set are acceptable to us and we hereby

accept and agree to abide by all the other Terms and Conditions contained in the

tender document set.

v. We understand that in case it is found subsequently that the downloaded Tender

Document Set was altered or tampered with, in any manner, then our bid will be

rejected and the EMD forfeited or in case a purchase order is placed on us basis

such tampered document, then the order is liable to be cancelled without any

further reference to us and the EMD/S.D as applicable will be forfeited.





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UNPRICED / TECHNICAL BID





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DECLARATION

(To be submitted along with unpriced bid) We, (M/s._________________________________________________)

hereby declare / clarify that we have not been banned or delisted by

any Government or quasi Government agencies or Public Sector

Undertakings.

Note: If a bidder has been banned by any Government or Quasi

Government Agencies or PSU’s, this fact must be clearly stated

with details. If this declaration is not given alongwith the unpriced

bid, the tender will be rejected as non-responsive.

Our PAN No. is _______________________





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Please quote your most competitive rate for Supply, installation, developmentation and commissioning of Server base computing on Thin Client as per attached scope and specifications. Attachments to this enquiry are:- a) Instructions to Bidders (Attachment I) b) Terms & Conditions of the contract (Attachment II) c) Eligibility Criteria (Attachment III) d) Scope of Work (Attachment IV) e) Additional terms and conditions (Attachment V) f) Bidders Details (Attachment VI) g) General Terms and conditions (Attachment VII) h) Vendor Data Form (Attachment VIII) i) Block diagram of proposed connectivity (Attachment IX) j) Rate Format (Attachment X A - to be submitted along with Unpriced Bid) k) Rate Format (Attachment X B - to be submitted along with Priced Bid) l) Format for Bank Guarantee in lieu of EMD (Attachment XI) m) Format for Performance Bank Guarantee (Attachment XII) You should submit your quotation/fill in the details only in the Price Schedule (Attachment X B) sent along with the tender enquiry. In other words no price bid statement should be made out separately. In case it is found that a Price Schedule has been made out separately, it should be confirmed therein that the same is identical to the price schedule sent with the enquiry & in case there are any discrepancy vis-à-vis the Price Schedule, those mentioned in the Price schedule with the tender enquiry shall prevail and vendor will be bound to honor it. In case Price Bid contains commercial conditions which are at variance or additional to those in the Unpriced Bid, details mentioned in the Priced bid/latest commercial conditions would be considered for evaluation of priced bid. In case such conditions are in the nature of a deviation to the tender, such offer will be summarily rejected. It may be kindly noted that Unpriced Bids submitted once again with Priced Bid or any conditions pertaining to Technical specifications would be ignored.





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SEND YOUR TENDER IN A SEALED ENVELOPE SUPERSCRIBED WITH TENDER NO., DUE DATE & NAME OF THE VENDOR ADDRESSED TO SR. MANAGER PURCHASE, PETROLEUM HOUSE, GROUND FLOOR, 17, J. TATA ROAD, MUMBAI 400 020 AND HAS TO REACH US BY 14/03/2007 (15.30 Hrs) Unpriced Bid will be opened in the presence of attending bidders at 15.45 Hrs on 14/03/2007 in Sr. Manager Administration’s office, 7th floor, Petroleum House, 17 J. Tata Road, Mumbai 400 020. Only One representative is allowed per bidder. The representative should carry authorization/identity for our reference. Note : The Tender Box is located near the Reception desk, Petroleum House, 17 J. Tata Road, Mumbai 400 020.





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(Attachment I) Instructions to Bidder (Two-bid System) 1. This is only a Price Enquiry (invitation to offer) and not an order. 2. Two Bid System: The bid shall be submitted in two parts namely Unpriced & Priced. Each part shall be submitted in separate envelope marked. “Unpriced” & “Priced” as applicable with tender number and due date / time. Quotations received in Single Bid will be summarily rejected. In case you quote your Prices, in the Unpriced Bid your offer will be rejected. EMD (for the amount as indicated below) shall be kept in a separate sealed envelope marked as EMD with tender number. All above three envelopes duly sealed shall be kept in a large common sealed envelope for submitting the tender, mentioning the tender number, due date and job. Documents to be returned / forwarded (duly signed by Bidder) along with the tender will be as follows: i) EMD of Rs.2.0 Lakhs as indicated below. ii) Unpriced Bid

a) Booklet(s) containing Technical Specifications, Detailed Rate Schedule (without filling rates), General Terms and Conditions, etc. b) Vendor Data Form duly completed c) Deviations, if any, to our Technical Specifications / General Terms and Conditions. In the absence of any specific mention of the same, it will be presumed that your offer is in total conformity with the Tender Enquiry.

Bidder to note that deviations shall be brought out separately on bidder’s letter head. Corrections in the tender document will not be accepted.





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iii) Priced Bid Schedule of Rates with Rate and Amount columns duly filled, signed and stamped. Amount should be indicated in figures and words. The rates shall be quoted in price bid only. Do not quote your rate anywhere else in the tender booklet. Bidder shall provide Total Delivered Cost at the end without fail. Bidder shall avoid corrections and overwriting in the priced bid.

Pre-Bid Meeting

1. Bidders are requested to attend a pre-bid meeting on 02nd March 2007 at 1100 hours Indian Standard Time, in the conference hall at Petroleum House.

2. Person/persons representing the Bidder will be required to produce the necessary letter of authorization from the Bidder at the time of pre-bid meeting. The Letter of Authorization should mention the HPCL Tender enquiry Number, name, designation and signature of the person(s) authorized to attend the pre-bid meeting.

3. Clarifications sought will be addressed during the pre-bid meeting.

4. Written clarifications will be issued by HPCL by 09th March 2007.

NOTE: 1. The tender (sealed envelope) mentioning the tender number, due date and name of the job, should be deposited in the tender box provided on the ground floor near the Reception Desk at Petroleum House, 17, Jamshedji Tata Road, Mumbai-400020 by the due date and time. 2. Late, delayed tenders received after the due date and time for reasons whatsoever will not be considered. HPCL shall not be responsible for any delay including postal delay.





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3. If you are not in a position to quote, please return the tender documents with a covering letter giving reasons thereof with “regret” clearly written in bold letters on the envelope. 4. Offers not in conformity with above are liable for rejection. 5. The Tender shall be submitted along with Earnest Money Deposit which shall either be:

a. In the form of a Demand Draft drawn on any of the Nationalized Bank / Scheduled Bank (other than Co-operative bank) in favour of Hindustan Petroleum Corporation Limited, Mumbai. OR b. In the form of original bank guarantee for the said amount from a Nationalized Bank/Scheduled Bank (other than Co-operative bank) valid for six months from due date / extended due date of tender. Cheque / FDR or EMD in any other form will be treated as offer without EMD. c. Units registered with NSIC (Copy of valid registration certificate should be submitted along with unpriced bid) upto specified limits of volume and PSU (self declaration required) are exempted from submission of EMD.

Tenders received without Earnest Money Deposit as specified in covering letter will be rejected. If the EMD accompanies the priced bid, such bids will not be considered at all. Tenders submitted without EMD or not as above shall be outrightly rejected. No adjustment shall be made with EMD submitted earlier with other tenders of HPCL or any outstanding amount. If EMD is not in line with the amount called for, the EMD as well as the quotations will be returned unopened to the tenderers. 6. HPCL reserves the right to extend 10% purchase preference to PSU and 15% price preference to NSIC units at its sole discretion. 7. Validity: Quoted prices shall be valid for a period of 180 days from the due date / extended due date.





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8. HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders without assigning any reason whatsoever. 9. HPCL shall not be bound to accept the lowest tender and reserves the right to accept any or more tenders in part. Decision of HPCL in this connection shall be final. 10. Please sign each and every page of Technical Specification, Terms and Conditions and Schedule of Rates as a token of your acceptance. 11. Please quote your rates against all items of the price schedule. Please note that, if any item is left unquoted, your quotation will be loaded with the highest quoted rate in that item for evaluation purpose. 12. Bids from Consortium / Joint venture shall NOT be accepted.





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(Attachment II) Terms & conditions of the Contract

1. The successful bidder (referred to as ‘vendor’) will be solely responsible for

completing the Scope of Work as specified in this tender document (Attachment IV) and to implement and maintain the system as per Scope of Work on comprehensive basis. The Vendor shall not absolve himself of the responsibilities as mentioned in the "Scope of Work" due to any reason whatsoever.

2. In case of any deviations, please spell them out clause-wise with reason(s) in

your bid under the heading “Deviation from Objectives (Attachment VI). Compliance shall be assumed for all items / features not explicitly listed in “Deviation from Objectives”.

3. The vendor will take all precautions to ensure that sensitive details of the

network are protected and not disclosed to anybody without prior approval of HPCL.

4. All queries related to the Scope of Work may be sought from Mr. Padmakar

Wardham, Sr. Officer - IT (Mobile: 9833881015) during office hours from 10:00 AM to 5:00 PM on all working days of our Corporate HQO at Mumbai.

5. Project Completion Schedule – The project should be completed within 16

weeks from date of placement of PO. The project completion means complete delivery of the material, installation, commissioning of the various servers, software, LAN, thin client etc. and project documentation.

6. The entire material is to be delivered and installed at HPCL (MDI), Mumbai

Pune Road, Nigdi, Pune- 411 004. The vendor shall need to provide support services at the location as per terms of warranty/AMC.

7. The order is on turnkey solution basis and one vendor will have to implement

the total solution.





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(Attachment III)

Eligibility Criteria 1. The bidder should be a System Integrator and should be Channel Partner/authorized dealer for client access (sunray, citrix), for networking active devices (CISCO) and Servers. 2. Only those bidders who have installed more than 60 thin clients and which are in working conditions at the time of bidding this tender are eligible to bid for the same a) Single Purchase Order for at least 60 client installations b) Job completion Certificate with dates Proof of the same should be submitted along with the bids. 3. Average annual financial turnover during the last 3 years ending 31st March of the previous financial year should be at least Rs. 3 Crores. 4. Vendor has to quote for branded servers and the company should have more than 10% of market share in server. The server should not be assemble and it may be one of the following

a.) IBM b.) DELL c.) HP d.) SUN

5. Experience of having successfully completed Thin Client Computing Platform during last 7 years ending December 2006 and the vendor should be either of the following. a. Three similar completed works costing not less that Rs. 1.45 Crores. OR b. Two Similar completed works costing not less than Rs. 1.8 Crores. OR c. One similar completed work costing not less than Rs. 2.85 Crores. Kindly furnish the necessary documents in support of the above.





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(Attachment IV) Scope of Work Over all Scope of Work for total solution

1. The entire material shall be delivered, installed and commissioned at HPCL (MDI) Mumbai Pune Road Nigdi Pune-411 004 . The vendor is responsible for all support services at the location as per the terms of warranty / AMC

2. The Thin Client technologies to be implemented in this solution by the vendor

should be one of the following two: a. Citrix b. Sun Ray c. Any other equivalent Technology.

3. The server specifications given by HPCL may not be exhaustive. If any

additional servers are required to run the solution, vendor must specify with full details of Hardware and Software that will be deployed at HPCL. These additional hardware shall carry same warranty terms as other hardware. Also, AMC for this additional hardware should be mentioned by the vendor in the rate format.

4. All the backend severs except for the portal server should be in cluster mode.

Any Hardware / Software requirement for running these servers in cluster mode should be quoted by vendor at the additional H/W and S/W in rate format at (Attachment XA & XB)

5. Installation and configuration of UPS as per specification, enclosed at

Attachment XA

6. Installation and configuration of total LAN including Active and Passive Component should be as per the scope define, enclosed at (Attachment IV)

7. The software specification given by HPCL may not be exhaustive. If any

additional software is/are required to run the solution, vendor must specify with full details of Software that will be deployed at HPCL. These additional





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software shall carry same warranty terms as other software. For additional software vendor should mention in cost in the rate format.

8. Summary of Service delivarables for the entire project

• Project Initiation Documents • Project Schedule • Design Specifications • Test procedure plan and results • Certifcate of completion

9. Vendor has to provide a system administrator for 3 years between 9.00 am to 6.00 pm from Monday to Saturday at the location for the following jobs, • Creation of new users. • Maintenance and Management of the servers and thin client • Total LAN management .

A) Scope of Work for Server Computing: The scope of the work consists of the following : Supply, installation and commissioning of the material (Attachment XA & XB) as per below:

1. The Selected Vendor will submit detailed project plan with specific dates to HPCL for approval, identifying milestones, tasks and owners before the commencement of delivery / installation. This plan should be submitted by the vendor within 7 working days from the date of Purchase Order. Non submission of this plan within this schedule shall automatically lead to cancellation of the Purchase Order.

2. Setting up of 150 thin clients at Nigdi campus populating the two Hostel

block, Faculty Guest House, Residential Block, Administrative Block, Training Room and Security Gate.

3. Installation and configuration of the Server and Software for 80 concurrent

users for the given application at any given time .





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4. Installation and configuration of current windows application/ software running in MDI on the new system. Current Software running at the location are as follows:

a) Microsoft Office 2003 b) Lotus Smartsuite c) Leap office d) JDE e) IBM client f) ICA citrix client g) Groupwise

5. Creation of permanent user environment for HPCL MDI staff with storage and application to be decided along with HPCL.

6. Configuration of User data storage, Digital Library data and Training Portal

data on the server.

7. Configuration of any other servers or software which vendor has supplied to run the desired solution .

8. Servers specified by the vendor for backend thin client sould be in cluster

mode

9. Installation of server OS and thin client software.

10. User creation process a. Users currently planned are participants, staff and generic. The vendor

will design easy process to create / delete these types of users. The participants login and environment would be deleted on the completion of course.

b. The staff users/environment would be permanent in nature. They would be given extra storage for more applications to run. The deletion will not take place for such users.

11. Publishing the application on Servers.





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12. Provide sufficient administration training to HPCL for self administring the servers, if required.

(B) Scope of Work for Networking :

1. UTP Network Cabling for around 150 network points along with Fibre interconnect between Administrative office, Faculty Block, New hostel, Old Hostel, Security Gate, Guest House and MR Block.

2. Design and implementation of Ethernet / Fibre Network for the Nigidi campus

to provide a network infrastructure for the existing PC’s and the new server computing environment as per the Attachment X which includes laying of fiber/ Ethernet cables at the hard and soft places .

3. The Vendor shall prepare a detailed hardcopy as well as electronic

documentation on the implementation of the LAN, cabling infrastructure (tagging and termination details), switch inventory and configuration port & connectivity details etc.

4. The vendor will have to do proper tagging of the cables, dressing of the given

racks and puting proper markers on the hard and soft soil which can give details of the fiber layed.

5. Operational Training of LAN to be provided to HPCL staff to administer the

LAN.

6. The quantities indicated of various items under passive components section mentioned in Attachment X (Technical Specifications of the Materials) are of indicative nature. The successful bidder shall conduct the comprehensive on site survey for the assesment of the actual requirement of fibre/ Cat 6 cable of all necessary components before supplying and deploying the same. The payment for the passive components shall be done as per the actuals.

7. Vendor have to carry out the testing of the fibre for the DB losses and have to

certify the same.





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(C) Scope of Work for MDI Portal Development :

1. Training portal package should be designed in JSP and should be web based. For that Vendor should carry out all the necessary system study, development and deployment of same. Backend to be based on Oracle / MySql.

2. Customization of the Portal server to provide the following application( Note:-

Provided list of requirement may not be exhaustive). The portal to be customized as per HPCL requirements. • Download all the necessary details related to the course from the

existing system to the new system.Every week the institute conducts 3 to 4 courses

• Creation of digitial content and integrating with the portal at HQO • Making the content accessible and execute them on the Thin Clients • Creation and Access to Employee training history. • Participant’s login ids to be created before the participants report to MDI. • Integration with ADS server at PH for user authentication to be

implemented... • The moment participant come in they would login to the portal and put

their preferences... • Checkin and Check out system should be generated. • Feedback form to be computerised • Test / Quiz to be computerised. • Customise Reports (up to 10 nos.)





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Attachment V Additional Terms and Conditions 1. Warranty & AMC

• The entire material shall be delivered with minimum three year comprehensive onsite warranty from the date of the acceptance of the scope of the work. The acceptance of the scope of the work shall be done based on the successful demonstration on the features & functionalities asked in the tender document. However in case of implementation is pending due to non-readiness on HPCL’s account, the warranty shall start from the date of last commissioning by the vendor

• The post warranty maintenance support may be placed on the vendor after

the expiry of the warranty period. The vendor shall provide post warranty AMC charges for the three (3) years from the expiry of the warranty period

The scope of the work & terms for the post-warranty support /AMC contract shall be based on this document. However HPCL will enter into support/AMC contract separitly at the end of the warranty period,at the discreetion of HPCL. The payment against post-warranty support/AMC shall be done quarterly at the end of every period. During the warranty period or later, HPCL shall be free to add any additional components to the switches, which can be procured either from the original equipment manufacturer or elsewhere. The warranty of such additional components will not be governed by the above warranty clause. Since it is expected that the components of the original equipment be in conformity to open standards, the supplier shall not lay any claim for incompatibilities of additional components with the original equipment. In case of any breakdown of the original equipment, where there are additional components not sourced from the original equipment manufacturer, the guarantee of the supplier will be limited to the components originally supplied. However, if the supplier claims that the breakdown(s) are due to additional components, it shall be the responsibility of the supplier to establish technically the veracity of such claims.





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2. Service Level Agreement & Non-Performance charges :

The material shall be classified into 2 types – critical & non-critical. The Servers, UPS and the active devices (cisco switches) shall be critical items and all other items supplied by the vendor shall be non-critical items. The resolution time for all critical items is 4 working hours. The problem shall have to be resolved within 4 hours of making a complaint. The resolution time for all non-critical items shall be 1 working day. The problem shall have to be resolved by the vendor within 1 working day of making a complaint.

Service Level Agreement and Non-performance Charges during warranty & AMC period: All the services shall have minimum 98 % uptime . This shall be applicable to working hours of 9.30 am to 7.00 pm ( Monday to Saturday) excluding Sundays and the national holidays. The resolution time of any fault shall be within 4 working hours. Non performance :- The above SLA is meant for comprehensive monitoring and management of the network ,Server and other Services for maximum uptime and optimum performance.Any failure in meeting HPCL’s expectations as per the SLA , shall attract non performance charges.The leviable non performance charges are as follows Overall Uptime :- Over all uptime will be calculated on monthly basis . If the overall uptime falls below 98% for a month , NPC charges shall be 0.025% of the total PO value for every drop of 1% below 98%. This NPA will be calculated on pro-rata basis if the overall uptime drops below 98%.This NPC charges will be deducted from the additional 10% of retention money during warranty period and from the AMC charges after the warranty gets over.NPC for delay in resolution time for every hour of delay in resolution of complain as per SLA ,NPC of 0.01% of the order value will be deducted.The max NPC of any time applied on the vendor shall not exceed 5% of the order value.





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(Attachment VI) The bidders must furnish following information : 1) Bidder’s details :

1.Complete address, telephone & fax nos. of your office dealing this tender

2. Details of your official dealing with HPCL for this tender

2) Deviations from Objectives : The bidder must specify the deviations / infeasibility, if any, from the expectations in this tender document. In case nothing is specified under this heading, it will be assumed that there are no deviations from the HPCL’s requirements as described in this document.

3) Compliance Sheet:

It is mandatory for every bidder to fill-up this compliance sheet with full information. The table shall be referred to decide conformance to HPCL’s requirements and HPCL may not revert back to the bidder for seeking any further clarifications. Therefore bidders are requested to be specific and fill it up without any ambiguity.

# Item Reference Annexure/Clause

Yes/No

Remarks

Full conformity to scope of work accepted

Attachment IV

Warranty / Post Warranty AMC clause accepted

Attachment V

SLA clause accepted Attachment V

Eligibility Criteria Attachment III

Non Performance charges clause accepted

Attachment V





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(Attachment VII) General Terms and Conditions 1. Please contact Shri Asoke Bera/Kripesh Saha, IT Dept, Petroleum House, 4th floor, 17 J. Tata Road, Mumbai 400 020 for all Technical enquiries. Tel. 22863414 2. Firm Price : Your prices should remain firm till the completion of the order. Any variation in taxes, duties and statutory levies / imposition of new levies during the pendancy of the order will be to HPCL’s account. 3. Project Completion Schedule: Refer clause no 5 of Attachment II Complete delivery of all the equipment and material to be supplied under the scope of this tender shall be supplied together and in totality. No part delivery of the same shall be accepted. 4. Delayed Delivery & Non-performance charges: The date of job completion should be as stipulated in the order will be deemed to be the essence of the contract.

a.) LD is applicable for Hardware deliverable that is supply. All the material should supply with in 12 weeks from the date of P.O. Any delay beyond 12 weeks , standard LD is applicable on the hardware cost.

b.) Overall project should be completed within 16 weeks from the date of P.O. Any delay beyond 16 weeks, standard LD will be applicable on Installation and commission charges, subject to equipments having been supplied within 12 weeks.

In case of delay in execution of the order beyond the date of delivery as stipulated in the order or any extensions sanctioned by the Corporation at its options either: i) Accept delayed delivery at prices reduced by a sum equivalent to 1/2% of the contract value for every week of delay or part thereof of the delay subject to a maximum of 5% of the total contract value. The contract value means the total cost including taxes, duties, levies, freight etc.





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(OR) ii) Cancel the order in part or full and purchase such cancelled quantities from elsewhere on account and at the risk of the vendor, without prejudice to its right under (i) above in respect of goods delivered. In case of delay in services during warranty / AMC period Non Performance Charges will be applicable as per clause no. 2 mentioned at Attachment – V

6. Payment Terms : • 40% of the total PO will be made on the delivery of complete Bill Of Material

ordered against this PO (Supply Phase). • 30% payment will be released on after the Installation of all the Servers, Thin

Client and LAN deployment (Installation Phase) • 20 % payment will be released on completion of project (Configuration

Phase). • Remaining 10% of the total PO value to be retained as retention money for

NPCs during Waranty period in addition to bank gurantee. Payment will be made 30 days from the date of receipt of materials (either vide MRR or receipted challan)/completion of activity. Payment will be made at our Disbursement Section, Petroleum House, 17 J. Tata Road, Mumbai 400 020. OR 15 days from receipt of the bill along with proof of delivery to HPCL, whichever is later. Payment for administrator charges will be made at the quarterly at the end of every quarter. 6. Earnest Money Deposit (EMD) : Each tender should be accompanied by EMD for Rs.2,00,000/- (Rs. Two Lakhs only) by way of pay order/demand draft or non-revocable Bank Guarantee (as per format) on any scheduled bank (other than Co-operative Banks) in India in favour of M/s. Hindustan Petroleum Corporation Limited, payable at Mumbai. Cheques, Money Orders, Cash etc., will not be accepted. Tenders without EMD in the required form will be rejected. EMD of unsuccessful tenderers will be refunded only after finalisation of order without any interest. In other words, EMD for Tenders with D/D or Bank Guarantee from any Co-





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operative Bank will not be accepted even if it is a Scheduled Bank. In case EMD is given from a Co-operative Bank your offer will be rejected. In case successful tenderer withdraws his offer/fails to take up the job, his EMD will be forfeited and no claim whatsoever will be entertained. Linking with earlier transactions/adjustments with pending bills, or any other amount payable by the corporation is not allowed. The Earnest Money is liable to forfeiture in the event of: i) Withdrawal of offers during the validity period of the offer/ non-workability of rates. ii) Non-acceptance of orders when placed. iii) Non-confirmation of acceptance or orders within the stipulated time after placement of orders. iv) Any unilateral revision made by the tenderer during the validity period of the offer. v) Non-execution of the document after acceptance of the contract due to any dispute of the tenderers or any reason whatsoever Exemption from Earnest Money: i. Public Sector Undertakings (State/Central) are exempted from payment of Earnest Money. ii. Units registered with National Small Industries Corp. Ltd (NSIC) are exempted from payment of Earnest Money provided

a. The unit is Registered for the item tendered and the value of the quotation does not exceed the value limit given in the certificate produced.

b. Registration Certificate is valid as on date of quotation. c. Quotation is accompanied by photostat copy of valid NSIC Registration

Certificate & competency certificate. Earnest Money Deposit Refund will be made to all unsuccessful tenderers after finalization of tender. EMD of successful bidder(s) shall be returned, without interest after receipt of necessary Security Deposit. HPCL will not pay any interest on EMD / Security Deposit / Retention Money etc.





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Registration with DGS&D, Kendriya Bhandar etc. will not entitle the tenderer to claim exemption from payment of Earnest Money. 7. Warranty/AMC: Refer warranty & AMC clause at attachment V. Please ensure that P.W. AMC charges are quoted in the Price Schedule at Attachment X B. 8. Performance Bank Guarantee: The supplies made against this order shall be fully guaranteed against any manufacturing defects/poor workmanship/inferior quality etc. for a period of three years from the date of installation OR three years from the date of last installation whichever is later. During this period you will arrange to repair/replace any defective parts free of cost or replace complete set if required. Guarantee certificate should be submitted alongwith despatch documents. You will furnish performance Bank Guarantee in favour of HPCL issued by Scheduled Bank (other than Co-operative banks) for 10% value of the material supplied and valid during the above guarantee period. The Performance Bank Guarantee should be given well in advance failing which 10% will be withheld from the payments due to the vendor until expiry of the Warranty period. 9. Security Deposit (SD): The successful Bidder(s) will have to make a Security Deposit of 1% (One percent) of the total Order value in the form of an account payee crossed Demand Draft from a Scheduled Bank other than Co-operative Bank drawn in favour of ‘Hindustan Petroleum Corporation Limited’, payable at Mumbai, within 15 days of date of receipt of LOI/PO, failing which HPCL reserves the right to cancel the Order/LOI and forfeit the EMD. Security Deposit will be refunded without any interest after successful execution of the order (supply /installation) in all respects. 10. Changes in Configuration : On placement of the Purchase Order, during the currency of the same, if the configuration quoted for cannot be supplied by the Vendor due to its phasing out and/or non-availability, then HPCL may accept a higher configuration. The vendor shall obtain clearance from HPCL for supplying a higher configuration. HPCL shall be the final deciding authority regarding a higher configuration, if the configuration tendered for is not available. All the equipment supplied shall be in best working condition.





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11. Termination :- HPCL may at any time terminate the contract for reasons to be recorded in writing. 12. Arbitration : a) All disputes and differences of whatsoever nature, whether existing or which shall at any time arise between the parties hereto touching or concerning the agreement, meaning, operation or effect thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether during or after completion of contract or whether before after determination, foreclosure, termination or breach of the agreement (other than those in respect of which the decision of any person is, by the contract, expressed to the final and binding) shall, after return notice by either parties to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be referred for adjudication to the sole arbitrator to be appointed as hereinafter provided. b) The appointing authority shall either himself act as a sole arbitrator or nominate some officer of Hindustan Petroleum Corporation Ltd. (refereed to as owner or HPCL) to act as Sole Arbitrator to adjudicate the disputes and differences between the parties. The Bidder/vendor shall not be entitled to raise any objection to the appointment of such officer of the owner as the Sole Arbitrator on the ground that the said officer is an officer and /or shareholder of the owner or that he /she has to deal or dealt with the matter to which the contract relates or that in the course of duties as of officer of the owner, he/she has/ had expressed view on all or any of the matters in dispute or difference. c) In the event of the Arbitrator to whom the matter is referred to, does not accept the appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons whatsoever, the Appointing Authority aforesaid, shall nominate another officer of the Owner to act as Arbitrator. d) Such Officer nominated as Sole Arbitrator shall be entitled to proceed with the Arbitration from the stage at which it was left by the predecessor. It is expressly agreed between the parties that no person other than the Appointing Authority or an Officer of the Owner nominated by the Appointing Authority, shall act as an Arbitrator. e) The award of the Sole Arbitrator shall be final and binding on the parties to the agreement.





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f) The work under the Contract shall, however, continue during the Arbitration proceedings and no payment due or payable to the concerned parties shall be withheld (except to the extent disputed) on account of initiation, commencement or pendancy of such proceedings. g) The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference referred to him and may also make interim award(s) if necessary. h) The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the parties unless the Sole Arbitrator otherwise directs in his award with reasons. The Award of the Sole Arbitrator shall be final and binding on both the parties. i) Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made thereunder, shall apply to the Arbitration proceedings under this Clause. j) The Contract shall be governed by and constructed according to the laws in force in India. The party is hereby submit to the exclusive jurisdiction of the Courts situated at Mumbai for all purposes. The Arbitration shall be held at (preferably to the location where the work is being carried out, or nearest major controlling city or from where P.O. is placed, say Mumbai) and conducted in English language. k) The Appointing Authority is the Functional Director of Hindustan Petroleum Corporation Ltd. 13. Validity: The rates quoted in this Bid are to be kept valid for a period of 180 days from the Bid due date or extended Bid due date. 14. Grievances Redressal Mechanism is hosted on the Corporation’s web site. Refer the site for details. If the Bidder fails to complete the work and the order is cancelled, the amount due to him on account of work executed by him, if payable shall be paid to him, only after due recoveries as per the provisions of contract and that too after alternative arrangements to complete the work has been made.





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HPCL RESERVES THE RIGHT TO ACCEPT OR REJECT ONE OR ALL TENDER IN PART OF IN FULL AT ITS OWN DISCRETION. Parties are requested to refrain from putting additional clauses/terms/conditions in their offer & confirm unconditional acceptance to the terms and conditions of this tender enquiry. Offers with additional terms & conditions are liable for rejection. PARTY TO TAKE CARE TO ENSURE THAT THERE ARE NO ARITHMETICAL ERRORS. IN CASE OF ANY DISCREPANCY IN THE TOTALS BASED ON CALCULATION IN THE PARTY’S OFFER AND THAT BASED ON HPCL’S WORKING, THE TOTAL BASED ON HPCL’S WORKING SHALL BE FINAL AND NON-ARBITRABLE.





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(Attachment VIII) Vendor Data Form 1. Name of the Company: ____________________________________ 2. Address of the Company: __________________________________

__________________________________ __________________________________

3. During the time the Tender enquiry is received and the tender is

submitted by us to your office, we authorize following person/persons whose signatures are attested below to deal with HPCL on our behalf for any clarifications:

Sr. No. Name & Designation Contact Telephone & Fax

E-mail Address Specimen Signature

1

2

3





______________________________






______________________________


(Attachment X A)

Please indicate (yes / no) in the table below and to be submitted along with unpriced bid.

SERVER / UPS / THIN CLIENTS

Sr. No. Main Head Description Quantity Quoted

Not Quoted

A THIN CLIENTS 150 Software for Thin Client Keyboard and Mouse 17 inch TFT 2 USB 2.0 Ports of above

Ports for Micro-Phone as well as Headphone

One 10/100 Ethernet Port One Power Connector

All Supporting Documentation as Per Specifications to be submitted

128 MB RAM Speakers

B x 64 (Opteron) or higher Server Specification 3

Processor Number 2 (Dual core)

Type: AMD Opteron Processor 200 Series

Architecture

Dual Core :AMD Opteron Model 285 @ 2.6 GHz (95W).

Chipset AMD Opteron 8000 or equivalent

Cache memory 1 MB Level 2 cache per processor core

Main Memory Min. DIMM slots per processor: 4

Capacities Min. DIMM slots per System Board: 8 (using 2 processors)





______________________________


DIMM type: DDR SD RAM @400 MHz with advanced ECC

Capacity: 8 GB (expandable to 16 GB)

Standard Interfaces

Network Min. two 10/100/1000Base-T Ethernet

ports

Lights out Management

One RJ45 Port.

Serial port Min. One Port Mouse One Keyboard One

Video One

SAS Four channel SAS interface, internal

access only. USB Min. 3 Ports

Expansion bus Min. Two internal MD2 low profile 64bit

PCI-X slots Internal Mass Storage

Disks Two hot-swap Disks ( 73GB 10K RPM SAS HDD) upgrade upto four hot-swap Disks

DVD-ROM One EIDE ATAPI Slot Loading DVD-ROM

Floppy Drive Standard 1.44 MB Drive

Backup Device

One IBM/ HP make equivalent of IBM LTO 3580-L23 or HP Storageworks Ultrium 920 with 12 media cartridges It should be compatible to the servers that has been supplied as above and with proper necessary interfaces)

RAID SUPPORT 0,1 onboard

Dual redundant, hot swappable power supplies

(Maximum DC output: Vendor to specify

Power Supplies

(Maximum AC input: Vendor to specify Environment AC power 90-250 V AC (47-63 Hz) Operating: 5° C to 35° C

Nonoperating: -40° C to 65° C





______________________________


Single, non-rack system:

Operating: 10% to 90% relative humidity noncondensing, 27° C max wet bulb

Humidity Nonoperating: up to 93% relative humidity noncondensing, 38° C max wet bulb

Server Rack and Rack Mounting Server Rack Standard 42 U Server Rack

Rack Units Should be for all severs supplied of

SUN/HP/IBM/Dell/APC make (1 no.)

Console 4 Port KVM with LCD 15" Monitor,

Mouse & 104 Keyboard (1 no.)

Rack Mounting Kit for mounting on the industry standard 42 U Server Rack

Operating System

Dual Core AMD Opteron Support:

Solaris 10 x64 (64-bit) Red Hat Enterprise Linux 4.0 (64-bit)

ILOM provides remote administration via an intuitive browser-based GUI, DTMF CLI and remote console

Windows Server 2003, Enterprise Edition (32/64-bit)

Windows Server 2003, Standard Edition (32/64-bit)


Management Software

LOM provides for full remote KVMS (Keyboard, Video, Mouse, Storage) support together with remote media functionality. (1 no.)

Lights-out management (LOM) is achieved using an on-board, independently powered service processor with its own robust, security hardened OS.






______________________________


Supports SNMP V1, v2c, v3 or IPMI v2.0 protocols.

FC HBA's 2 FC HB Adaptors & connecting cables to connect to standard FC storage unit (2 nos.)

C UPS (APC / Emerson)

Smart-UPS 5 KVA one phase . 1

30 Min full backup

Maintenance Free Battery for above UPS

Rack for Batteries

D Portal Development

Application development Training Portal JSP. 1

E Printer Network Printer Mono Ppm-35 , duplex printer 6 Colors Ppm-25 , 2

F Additional Server Any additional server to run the desire solution (Vendor has to specify the quantity and details)

G Additional H/W or S/W

Any additional H/W or S/W for Cluster (Vendor has to specify the quantity and details)

H TOTAL All the above items mentioned at A, B, C, D, E, F, G

VAT _____% Octroi _____%

X TOTAL SUPPLY COST

I Installation and Commissioning Charges A, B, C, D, E, F, G (As a percentage of Total Supply Cost given above) _____%

Service Tax on Installation and Commissioning charges _____% Y TOTAL FOR INSTALLATION AND COMMISSIONING





______________________________


J POST WARRANTY AMC CHARGES (As a percentage of the Total Supply Cost given above)

P/W AMC charges for fourth year after warranty (exclusive of taxes)

Service Tax on P/W AMC for fourth Year

P/W AMC charges for fifth year after warranty (exclusive of taxes)

Service Tax on P/W AMC for fifth Year

P/W AMC charges for Sixth year after warranty (exclusive of taxes)

Service Tax on P/W AMC for Sixth Year Z TOTAL FOR POST WARRANTY AMC GRAND TOTAL (X + Y + Z)





______________________________


ACTIVE COMPONENTS

Sr.No Product Description Qty Quoted Not

Quoted Core Switch at Server Room

1 WS-C3750G-24TS-E1U

Catalyst 3750 24 10/100/1000 + 4 SFP Enh Multilayer;1RU 1

2 CAB-ACE Power Cord Europe 1

3 CAB-STACK-50CM

Cisco StackWise 50CM Stacking Cable 1

4 WS-C2960-48TC-L

Catalyst 2960 48 10/100 + 2 T/SFP LAN Base Image

4

5 WS-C2960-24TC-L


4

6 GLC-SX-MM= GE SFP, LC connector SX transceiver 20

7 CON-CSSPD-C29604TC 9

8 Fiber to UTP Media Converter 2 TOTAL VAT _____% Octroi _____%

A TOTAL SUPPLY COST

Installation and Commissioning Charges (As a percentage of Total Supply Cost given above) _____%

Service Tax on Installation and Commissioning charges _____%

B TOTAL FOR INSTALLATION AND COMMISSIONING





______________________________


POST WARRANTY AMC CHARGES (As a percentage of the Total Supply Cost given above)






Service Tax on P/W AMC for Sixth Year C TOTAL FOR POST WARRANTY AMC GRAND TOTAL (A + B + C)

PASSIVE COMPONENTS

Sr No Part No. Description Qty UOM Quoted Not

Quoted

1 700211931 4-pair, Cat6 UTP Cable, roll of 305m,Grey Color 30 Box

2 107067860 Cat 6, Rj45 UTP jack with dust cover Almond 150 Nos.

3 107984007 1-port Surface Mount box 150 Nos.

4 700173735 Cat 6, 24 port jack panel 11 Nos.

5 CPC3312-03F007 Cat 6, UTP mounting card - 7 ft Yellow 150 Nos.

6 CPC3312-03F004 Cat 6, UTP mounting card - 4 ft White 150 Nos.

7 Fiber

8 700012347 6-core 50/125 micron Outdoor Fiber Cable.(MM)

1325 Mtrs.





______________________________


9 760028332

600 G2 Rack mount polycarbonate Modular fiber LIU(fixed)

7 Nos

10 760033886 600G2 Panel, Accepts 24 Simplex SC Adapters

4 No.


3 No.

12 700007024 SC Connector Multimode 120 Nos

13 108622895 SC Adapters Duplex 54 Nos.

14 FPCMSCSC32-RF010

SC-SC Multimode 50/125 micron Duplex Patch Cord, 3 Meter 15 Nos.

15 FPCMLCSC22-

RF010

SC-LC Multimode 50/125 micron Duplex Patch Cord, 3 Meter 6 Nos.

16

ValRack 42U Rack, 800 X 800 with standard accessories ( Network Rack)

1 Nos

17 ValRack 12U Rack Wall mount Rack 3 Nos


19 Suprem 38 mm PVC HDPE Pipe with Accessories. 1200 Mtrs.

20 BEC/Vimco 25 mm GI Conduit Pipe 200 Mtrs.

21 Precision 15 mm PVC Casing Capping 400 Mtrs.



24 Precision 32 mm PVC Conduit Pipe with Accessories 500 Mtrs.

25 Precision 32 mm PVC Flexible Pipe Accessories 200 Mtrs.





______________________________


26 Precision 50 mm PVC Conduit Pipe Accessories 300 Mtrs.


28 ValRack 19" Horizontal Cable

Manager 10 Nos

A Total

B VAT on Total A

C Octroi

D Total (A + B + C)

Installation Charges

1 Labour

Laying & Fixing of 38 mm PVC HDP Pipe with Accessories. 1200 Mtr

2 Labour Laying & Fixing of 25 mm GI Conduit Pipe 50 Mtr

3 Labour Laying & Fixing of 15 mm PVC Casing Capping 500 Mtr



6 Labour

Laying & Fixing of 32 mm PVC Conduit Pipe with Accessories 500 Mtr

7 Labour

Laying & Fixing of 32 mm PVC Flexible Pipe Accessories 200 Mtr

8 Labour

Laying & Fixing of 50 mm PVC Conduit Pipe Accessories 300 Mtr

9 Labour


10 Labour Soft Soil Digging & Refilling 250 Mtr





______________________________


11 Labour Hard Soil Digging & Refilling 50 Mtr

12 Labour Testing, Documentation & Certification Charge 150 Nos

13 Labour Cat 6 UTP Cable Laying Charges 9000 Mtr

14 Labour Cat 6 24 Port Patchmax panel 8 Nos

15 Labour Cat 6 Information Outlet Termi 150 Nos

16 Labour Fiber Connector Termination SC 50 Nos

17 Labour Fiber Cable Laying Charges 1325 Mtr

18 Labour Rack Installation Charges 7 Nos

19 Labour Old Cable Repulling 1500 Mtr

20 Labour 38 mm PVC HDPE Pipe Laying 1200 Mtr

21 Labour Tagging & Numbering on Cables 200 Nos

22 Labour Cable Route Marker 100 Nos

E Total F Service Tax on Total E

G Total (E + F)

Grand Total (D + G)





______________________________


SOFTWARE

Sr.No Software Qty Quoted Not Quoted

1 Windows 2003 Server CAL's (150 ThinClient) 150

2 Windows 2003 server- Terminal services client Access Licenses (TS-CALs) (150 ThinClient) 150

3 Citrix Metaframe Licenses (80 concurrent user) 80 4 Windows 2003 Enterprise Server 3 5 Sun Ray Software 4 - 150 6 Red Hat Enterprise Linux 4 update 3, ES Edition 3

7 Any other Software required apart from the above softwares to run the solution given by Vendor

Total �� Octroi Grand Total

Note :- Please quote for the software as per solution given to HPCL . Any other software required to run the given soution please quote as per the above format

ADMINISTRATOR COST

Sr.No Description Man Month Quoted Not

Quoted 1 Administrator 36

�� Grand Total





______________________________


PRICED BID





______________________________


(Attachment IX B)

To be submitted as priced bid. SERVER / UPS / THIN CLIENTS

Sr. No. Main Head Description Quantity Rate Amount A THIN CLIENTS 150 Software for Thin Client Keyboard and Mouse 17 inch TFT 2 USB 2.0 Ports of above

Ports for Micro-Phone as well as Headphone

One 10/100 Ethernet Port One Power Connector

All Supporting Documentation as Per Specifications to be submitted

128 MB RAM Speakers

B x 64 (Opteron) or higher Server Specification 3

Processor Number 2 (Dual core)

Type: AMD Opteron Processor 200 Series

Architecture

Dual Core :AMD Opteron Model 285 @ 2.6 GHz (95W).

Chipset AMD Opteron 8000 or equivalent

Cache memory 1 MB Level 2 cache per processor core

Main Memory Min. DIMM slots per processor: 4

Min. DIMM slots per System Board: 8 (using 2 processors)

DIMM type: DDR SD RAM @400 MHz with advanced ECC

Capacities

Capacity: 8 GB (expandable to 16 GB)





______________________________


Standard Interfaces

Network Min. two 10/100/1000Base-T Ethernet

ports

Lights out Management

One RJ45 Port.

Serial port Min. One Port Mouse One Keyboard One

Video One

SAS Four channel SAS interface, internal

access only. USB Min. 3 Ports

Expansion bus Min. Two internal MD2 low profile 64bit

PCI-X slots Internal Mass Storage

Disks Two hot-swap Disks ( 73GB 10K RPM SAS HDD) upgrade upto four hot-swap Disks

DVD-ROM One EIDE ATAPI Slot Loading DVD-ROM

Floppy Drive Standard 1.44 MB Drive

Backup Device

One IBM/ HP make equivalent of IBM LTO 3580-L23 or HP Storageworks Ultrium 920 with 12 media cartridges It should be compatible to the servers that has been supplied as above and with proper necessary interfaces)

RAID SUPPORT 0,1 onboard

Dual redundant, hot swappable power supplies

(Maximum DC output: Vendor to specify

Power Supplies

(Maximum AC input: Vendor to specify Environment AC power 90-250 V AC (47-63 Hz) Operating: 5° C to 35° C

Nonoperating: -40° C to 65° C

Single, non-rack system:

Humidity Operating: 10% to 90% relative humidity noncondensing, 27° C max wet bulb





______________________________


Nonoperating: up to 93% relative

humidity noncondensing, 38° C max wet bulb

Server Rack and Rack Mounting Server Rack Standard 42 U Server Rack

Rack Units Should be for all severs supplied of

SUN/HP/IBM/Dell/APC make (1 no.)

Console 4 Port KVM with LCD 15" Monitor,

Mouse & 104 Keyboard (1 no.)

Rack Mounting Kit for mounting on the industry standard 42 U Server Rack

Operating System

Dual Core AMD Opteron Support:

Solaris 10 x64 (64-bit) Red Hat Enterprise Linux 4.0 (64-bit)


Windows Server 2003, Enterprise Edition (32/64-bit)

Windows Server 2003, Standard Edition (32/64-bit)


Management Software

LOM provides for full remote KVMS (Keyboard, Video, Mouse, Storage) support together with remote media functionality. (1 no.)

Lights-out management (LOM) is achieved using an on-board, independently powered service processor with its own robust, security hardened OS.


Supports SNMP V1, v2c, v3 or IPMI v2.0 protocols.





______________________________


FC HBA's 2 FC HB Adaptors & connecting cables to connect to standard FC storage unit (2 nos.)

C UPS (APC / Emerson)

Smart-UPS 5 KVA one phase . 1

30 Min full backup

Maintenance Free Battery for above UPS

Rack for Batteries

D Portal Development

Application development Training Portal JSP. 1

E Printer Network Printer Mono Ppm-35 , duplex printer 6 Colors Ppm-25 , 2

F Additional Server Any additional server to run the desire solution (Vendor has to specify the quantity and details)

G Additional H/W or S/W

Any additional H/W or S/W for Cluster (Vendor has to specify the quantity and details)

H TOTAL All the above items mentioned at A, B, C, D, E, F, G

VAT _____% Octroi _____%

X TOTAL SUPPLY COST

I Installation and Commissioning Charges A, B, C, D, E, F, G (As a percentage of Total Supply Cost given above) _____%

Service Tax on Installation and Commissioning charges _____% Y TOTAL FOR INSTALLATION AND COMMISSIONING





______________________________


J POST WARRANTY AMC CHARGES (As a percentage of the Total Supply Cost given above)






Service Tax on P/W AMC for Sixth Year Z TOTAL FOR POST WARRANTY AMC GRAND TOTAL (X + Y + Z)





______________________________


ACTIVE COMPONENTS

Sr.No Product Description Qty Rate Amount Core Switch at Server Room

1 WS-C3750G-24TS-E1U

Catalyst 3750 24 10/100/1000 + 4 SFP Enh Multilayer;1RU 1

2 CAB-ACE Power Cord Europe 1

3 CAB-STACK-50CM

Cisco StackWise 50CM Stacking Cable 1

4 WS-C2960-48TC-L


4

5 WS-C2960-24TC-L


4

6 GLC-SX-MM= GE SFP, LC connector SX transceiver 20

7 CON-CSSPD-C29604TC 9

8 Fiber to UTP Media Converter 2 TOTAL VAT _____% Octroi _____%

A TOTAL SUPPLY COST

Installation and Commissioning Charges (As a percentage of Total Supply Cost given above) _____%

Service Tax on Installation and Commissioning charges _____%

B TOTAL FOR INSTALLATION AND COMMISSIONING





______________________________


POST WARRANTY AMC CHARGES (As a percentage of the Total Supply Cost given above)






Service Tax on P/W AMC for Sixth Year C TOTAL FOR POST WARRANTY AMC GRAND TOTAL (A + B + C)

PASSIVE COMPONENTS

Sr No Part No. Description Qty UOM Rate Amount

1 700211931 4-pair, Cat6 UTP Cable, roll of 305m,Grey Color 30 Box

2 107067860 Cat 6, Rj45 UTP jack with dust cover Almond 150 Nos.

3 107984007 1-port Surface Mount box 150 Nos.

4 700173735 Cat 6, 24 port jack panel 11 Nos.

5 CPC3312-03F007 Cat 6, UTP mounting card - 7 ft Yellow 150 Nos.

6 CPC3312-03F004 Cat 6, UTP mounting card - 4 ft White 150 Nos.

7 Fiber

8 700012347 6-core 50/125 micron Outdoor Fiber Cable.(MM)

1325 Mtrs.





______________________________


9 760028332

600 G2 Rack mount polycarbonate Modular fiber LIU(fixed)

7 Nos


4 No.


3 No.

12 700007024 SC Connector Multimode 120 Nos

13 108622895 SC Adapters Duplex 54 Nos.

14 FPCMSCSC32-RF010

SC-SC Multimode 50/125 micron Duplex Patch Cord, 3 Meter 15 Nos.

15 FPCMLCSC22-

RF010

SC-LC Multimode 50/125 micron Duplex Patch Cord, 3 Meter 6 Nos.

16

ValRack 42U Rack, 800 X 800 with standard accessories ( Network Rack)

1 Nos



19 Suprem 38 mm PVC HDPE Pipe with Accessories. 1200 Mtrs.

20 BEC/Vimco 25 mm GI Conduit Pipe 200 Mtrs.




24 Precision 32 mm PVC Conduit Pipe with Accessories 500 Mtrs.






______________________________


26 Precision 50 mm PVC Conduit Pipe Accessories 300 Mtrs.


28 ValRack 19" Horizontal Cable

Manager 10 Nos

A Total

B VAT on Total A

C Octroi

D Total (A + B + C)

Installation Charges

1 Labour

Laying & Fixing of 38 mm PVC HDP Pipe with Accessories. 1200 Mtr

2 Labour Laying & Fixing of 25 mm GI Conduit Pipe 50 Mtr




6 Labour

Laying & Fixing of 32 mm PVC Conduit Pipe with Accessories 500 Mtr

7 Labour


8 Labour

Laying & Fixing of 50 mm PVC Conduit Pipe Accessories 300 Mtr

9 Labour


10 Labour Soft Soil Digging & Refilling 250 Mtr





______________________________


11 Labour Hard Soil Digging & Refilling 50 Mtr

12 Labour Testing, Documentation & Certification Charge 150 Nos

13 Labour Cat 6 UTP Cable Laying Charges 9000 Mtr

14 Labour Cat 6 24 Port Patchmax panel 8 Nos

15 Labour Cat 6 Information Outlet Termi 150 Nos

16 Labour Fiber Connector Termination SC 50 Nos

17 Labour Fiber Cable Laying Charges 1325 Mtr

18 Labour Rack Installation Charges 7 Nos

19 Labour Old Cable Repulling 1500 Mtr

20 Labour 38 mm PVC HDPE Pipe Laying 1200 Mtr

21 Labour Tagging & Numbering on Cables 200 Nos

22 Labour Cable Route Marker 100 Nos

E Total F Service Tax on Total E

G Total (E + F)

Grand Total (D + G)





______________________________


SOFTWARE

Sr.No Software Qty Rate Amount

1 Windows 2003 Server CAL's (150 ThinClient) 150

2 Windows 2003 server- Terminal services client Access Licenses (TS-CALs) (150 ThinClient) 150

3 Citrix Metaframe Licenses (80 concurrent user) 80 4 Windows 2003 Enterprise Server 3 5 Sun Ray Software 4 - 150 6 Red Hat Enterprise Linux 4 update 3, ES Edition 3

7 Any other Software required apart from the above softwares to run the solution given by Vendor

Total �� Octroi Grand Total Note :- Please quote for the software as per solution given to HPCL . Any other software required to run the given soution please quote as per the above format

ADMINISTRATOR COST

Sr.No Description Man Month Rate Amount

1 Administrator 36 �� Grand Total

THE GRAND TOTALS FOR SERVER / UPS / THIN CLIENTS, ACTIVE COMPONENTS, PASSIVE COMPONENTS, SOFTWARE AND ADMINISTRATOR COST WILL BE TAKEN INTO ACCOUNT FOR EVALUATION. Total Cost (In words):_________________________________________________ Note: In case of variation in the amount mentioned in words and figures; the amount mentioned in words will be considered.





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(Attachment X) (SPECIMEN) BANK GUARANTEE IN LIEU OF EARNEST MONEY (On Non-Judicial stamp paper of appropriate value) TO : Hindustan Petroleum Corporation Limited (Address as applicable) IN CONSIDERATION OF MESSRS. HINDUSTAN PETROLEUM CORPORATION LIMITED a Government of India Company registered under the Companies Act, 1956, having its registered office at 17, Jamshedji Tata Road, Bombay-20 (hereinafter called "The Corporation" which expression shall include its successor in business and assigns) issued a tender on Messrs. ................................................ a partnership firm/sole proprietor business/a company registered under the Companies Act, 1956 having its office at (hereinafter called "the Tenderer" which expression shall include its executors, administrators and assigns) against Tender no............ dated .................... (hereinafter called "the tender" which expression shall include any amendments/ alterations to "the tender" issued by "the Corporation") for the supply of goods to/execution of services for "the Corporation" and "the Corporation" having agreed not to insist upon immediate payment of Earnest Money for the fulfillment of the said tender in terms thereof on production of an acceptable Bank Guarantee for an amount of Rs....... (Rupees ................................. only). We, ................................... Bank having office at ..................................................... Bombay (hereinafter referred to as "the Bank" which expression shall include its successors and assigns) at the request and on behalf of "the Tenderer" hereby agree to pay to the Corporation without any demur on first demand an amount not exceeding Rs........... (Rupees ...................................... only) against any loss or damage, costs, charges and expenses caused to or suffered by "the Corporation" by reason of non performance and fulfillment or for any breach on the part of "the Tenderer" of any of the terms and conditions of the said "tender". 2. We, ........................................ Bank further agree that "the Corporation" shall be sole Judge whether the said "Tenderer" has failed to perform or fulfill the said "tender" in terms thereof or committed breach of any of the terms and conditions of "the order" and the extent of loss, damage, cost, charges and expenses suffered or incurred or would be suffered or incurred by "the Corporation" on account thereof





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and we waive in favour of "the Corporation" all the rights and defences to which we as guarantors and/or "the Tenderer" may be entitled to. 3. We, ................................. Bank further agree that the amount demanded by "the Corporation" as such shall be final and binding on "the Bank" as to "the Bank" 's liability to pay and the amount demanded and "the Bank" to undertake to pay "the Corporation" the amount so demanded on first demand and without any demur notwithstanding any dispute raised by "the Tenderer" or any suit or other legal proceedings including arbitration pending before any court, tribunal or arbitrator relating thereto, our liability under this guarantee being absolute and unconditional. 4. We, ....................................... Bank further agree with "the Corporation" that "the Corporation" shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said "tender"/or to extend time of performance by "the Tenderer" from time to time or to postpone for any time to time any of the powers exercisable by "the Corporation" against "the Tenderer" and to forbear to enforce any of the terms and conditions relating to "the tender" and we shall not be relieved from our liability by reason of any such variation or extension being granted to "the Tenderer" or for any forbearance, act or omission on the part of "the Corporation" or any indulgence by "the Corporation" to "the tenderer" or by any such matter or things whatsoever which under the law relating to sureties would but for this provision have the effect of relieving us. 5. NOTWITHSTANDING anything hereinbefore contained, our liability under this Guarantee is restricted to Rs. ......... (Rupees....................................... only). Our liability under this guarantee shall remain in force until expiration of six months from the due date of opening of the said "tender". Unless a demand or claim under this guarantee is made on us in writing within said period, that is, on or before .................................... all rights of "the Corporation" under the said guarantee shall be forfeited and we shall be relieved and discharged from all liabilities thereunder. 6. We, ........................................ Bank further undertake not to revoke this guarantee during its currency except with the previous consent of "the Corporation" in Writing.





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7. We, ......................................... Bank lastly agree that "the Bank" 's liability under this guarantee shall not be affected by any change in the constitution of "the Tenderer". 8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in terms of the documents and/or the Agreement/Contract or MOU entered into between "the Tenderer" and "the Bank" in this regard. IN WITNESS WHEREOF the Bank has executed this document on this .......................... day of ........................ For ........................ Bank by its constituted attorney) Signature of a person authorized to sign on behalf of "the Bank")





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(Attachment XI) (SPECIMEN) BANK GUARANTEE FOR PERFORMANCE OF THE OBLIGATIONS OF SUPPLIER / CONTRACTOR (on non-judicial stamp paper of appropriate value) To, Hindustan Petroleum Corporation Ltd., (Address as applicable) IN CONSIDERATION OF THE HINDUSTAN PETROLEUM CORPORATION LTD. a Government of India Company registered under the Companies Act, 1956, having its registered office at 17, Jamshedji Tata Road, Bombay - 400 020 (hereinafter called "the Corporation" which expression shall include its successors and assigns) having awarded to M/s ___________________________________________________ a partnership firm/sole proprietor business/a company registered under the Companies Act, 1956 having its office at ______________________________ (hereinafter referred to as "the Supplier" which expression shall wherever the subject or context so permits includes its successors and assigns) a supply contract in terms inter alia, of "the Corporation's" Order No. ____________ dated __________________ and the General purchase conditions of "the Corporation" and upon the condition of "supplier's" furnishing security for the performance of "the Supplier's" obligations and/or discharge of "the supplier's" liability under and/or in connection with the said supply contract upto a sum of Rs. _______________ (Rupees_____________________) amounting to 10% (ten percent) of the total contract value. We, ______________________ (hereinafter called "the Bank" which expression shall include its successors and assigns) hereby jointly and severally undertake and guarantee to pay to "the Corporation" in rupees forthwith on demand in writing and without protest or demur of any and all moneys anywise payable by "the Supplier" to "the Corporation" under, in respect of or in connection with the said supply contract inclusive of all the Corporation's losses and damage and costs, (inclusive between attorney and client) charges, and expenses and other moneys anywise payable in respect of the above as specified in any notice of demand made by "the Corporation" to the Bank with reference to this Guarantee upto and aggregate limit of Rs.___________ (Rupees __________________________ ) and "the Bank" hereby agrees with "the Corporation" that:





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1. This Guarantee/Undertaking shall be a continuing Guarantee / Undertaking and shall remain valid and irrecoverable for all claims of "the Corporation" and liabilities of "the Supplier" arising upto and until midnight of _______________ 2. This Guarantee/Undertaking shall be in addition to any other guarantee or security whatsoever that "the Corporation" may now or any time anywise have in relation to "the Supplier's obligation/liabilities under and/or connection with the said supply contract, and "the Corporation" shall have full authority to take recourse to or enforce this security in preference to the other security(ies) at its sole discretion and no failure on the part of "the Corporation" to enforcing or requiring enforcement to any other security shall have the effect of releasing "the Bank" from its full liability hereunder. 3. "The Corporation" shall be at liberty without reference to "the Bank" and without affecting the full liability of "the Bank" hereunder to take any other security in respect of "the Supplier's" obligation and/or liabilities under or in connection with the said supply contract and to vary the term vis-à-vis "the supplier" of the said supply contract or to grant time and/or indulgence to "the Supplier" or to reduce or to increase or otherwise vary the prices of the total contract value or to release or to forebear from enforcement of all or any of the obligations of "the supplier" under the said supply contract and/or the remedies of "the Corporation" under any other security(ies) now or hereafter held by "the Corporation" and no such dealing(s), variation(s) or other indulgence(s) or agreement(s) with "the supplier" or release of forbearance whatsoever shall have the effect of releasing "the Bank" from its full liability to "the Corporation" hereunder or of prejudicing rights of "the Corporation" against "the Bank". 4. This Guarantee/Undertaking shall not be determined or affected by the liquidation or winding up, dissolution or change of constitution or insolvency of "the supplier" but shall in all respects and for all purposes be binding and operative until payment of all moneys payable to "the Corporation" in terms hereof. 5. "The Bank" hereby waives all rights at any time inconsistent with the terms of this Guarantee/Undertaking and the obligations of "the Bank" in terms hereof shall not be anywise affected or suspended by reason of any dispute having been raised by "the suppliers" (whether or not pending before any arbitrator, officer, tribunal or court) or





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any denial of liability by "the supplier" or any other order of communication whatsoever by "the supplier" stopping or preventing or purporting to stop or prevent any payment by "the Bank" to "the Corporation" in terms hereof. 6. The amount stated in any notice of demand addressed by "the Corporation" to "the Bank" as liable to be paid to "the Corporation" by "the supplier" or as suffered or incurred by "the Corporation" on account of any losses or damages or costs, charges/and/or expenses shall be as between "the Bank" and "the Corporation" be conclusive of the amount so liable to be paid to "the Corporation" or suffered or incurred by "the Corporation", as the case may be, and payable by "the Bank" to "the Corporation", in terms hereof. 7. Not withstanding anything contained herein above : i) Our liability under this guarantee shall not exceed Rs.......... ii) This Bank Guarantee shall be valid upto and including .......; and iii) We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or # before the expiry of 30 days from the date of expiry of this guarantee. 8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in terms of the documents and/or the agreement/contract or MOU entered into between "the supplier" and "the Bank" in this regard. IN WITNESS Where of __________________ Bank, has executed this document at ________________ on _______________ 199 . ____________________________ Bank (by its constituted attorney) (signature of a person authorized to sign on behalf of "the Bank")