summer 305...2021/05/05 · south region ms. barbara a. mendizábal ms. ann m. lewis mr. alejandro...

2021 Summer 305

Implementation Document

As of 5-06-21

The School Board of Miami-Dade County, Florida

Ms. Perla Tabares Hantman, Chair

Dr. Steve Gallon III Vice Chair

Ms. Lucia Baez-Geller

Dr. Dorothy Bendross-Mindingall

Ms. Christi Fraga

Dr. Lubby Navarro

Dr. Marta Pérez

Ms. Mari Tere Rojas

Ms. Luisa Santos

Ms. Maria Martínez Student Advisor

Mr. Alberto M. Carvalho Superintendent of Schools

Dr. John D. Pace, Chief Operating Officer School Operations

Mr. Luis E. Diaz, Assistant Superintendent

School Operations

Ms. Renny L. Neyra, District Director School Operations

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TABLE OF CONTENTS

SECTION I – GOVERNANCE STUDENT ELIGIBILITY CRITERIA ................................................................................. 1 DEPARTMENTS CONTACT INFORMATION ................................................................. 2 CALENDAR OF EVENTS................................................................................................ 3 REGISTRATION AND ENROLLMENT .......................................................................... 15 MAGNET SCHOOL STUDENT REGISTRATION ............................................... 15

NON-PUBLIC SCHOOL STUDENT REGISTRATION ........................................ 15 OUT-OF-COUNTY AND OUT-OF-STATE STUDENT REGISTRATION ............. 15 CHARTER SCHOOLS ........................................................................................ 16 SPECIAL EDUCATION ...................................................................................... 16 ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) ........................ 17 REGISTRATION DEADLINE .............................................................................. 17 REGISTRATION AFTER THE JUNE 9, 2021 DEADLINE .................................. 17 MASTER SCHEDULE ........................................................................................ 17

MAINTENANCE OF RECORDS .................................................................................... 19 ATTENDANCE ................................................................................................... 19 OFFICIAL DAILY SCHOOL ATTENDANCE ....................................................... 19 ATTENDANCE BULLETIN ................................................................................ 19

ABSENCES ....................................................................................................... 19 PRINCIPAL’S ATTENDANCE REPORT CALENDAR ....................................... 20 FTE REPORTING SURVEY WEEK................................................................... 20 CUMULATIVE FOLDERS .................................................................................. 20 REPORT CARDS .............................................................................................. 20

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SECTION II – INSTRUCTIONAL PROGRAMS AND OTHER SUMMER SERVICES GRADES K-12 PROGRAMS M-DCPS @ THE CHILDREN’S TRUST.............................................................. 22 SUMMER ARTS PROGRAM .............................................................................. 23 GRADES PK-5 PROGRAMS SMART START ELEMENTARY CAMPS ............................................................ 23 FOREIGN LANGUAGE IMMERSION ................................................................. 25

3RD GRADE READING CAMP ........................................................................... 27 SUMMER ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTIOM ...................................................................... 28 SPECIAL EDUCATION ...................................................................................... 28

ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) ........................ 28 SUMMER ESOL COURSE CODES ................................................................... 29 ALLOCATIONS FOR GRADE 3 .......................................................................... 29 ADVENTURE BACKPACK PROGRAM .............................................................. 30 GRADES 6-8 PROGRAMS SMART START TEEN CAMP ............................................................................. 30 MIDDLE SCHOOL COURSE RECOVERY ......................................................... 32 SPECIAL EDUCATION ...................................................................................... 34 ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) ........................ 34 SUMMER M/J LANGUAGE ARTS ESOL COURSE CODES .............................. 34 ALLOCATIONS FOR GRADES 7 AND 8 ............................................................ 35 CTE SUMMER PROGRAM ................................................................................ 36 SPEAK UP! SUMMER PROGRAM .................................................................... 36 SENIOR HIGH SCHOOLS STUDENT ELIGIBILITY CRITERIA, GRADES 9, 10, 11, AND 12 ...................... 37

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ALGEBRA I HIGH SCHOOL CREDIT RECOVERY ............................................ 38 SPEAK UP! SUMMER CAMP ............................................................................ 38 ALGEBRA I EOC PREP HOME CONNECTIONS .............................................. 39 ACT/SAT PREP HOME CONNECTIONS ........................................................... 39 OTHER INSTRUCTIONAL PROGRAMS

EXTENDED SCHOOL YEAR (ESY) SERVICES FOR STUDENTS WITH DISABILITIES ................................................................................................ 40

REGISTRATION PROCEDURES FOR STUDENTS RECEIVING ESY SERVICES ........................................................................ 41 GRADES PRE-K – 5 (ELEMENTARY) ............................................................... 41 SECONDARY ..................................................................................................... 42 SPECIAL TRANSPORTATION FOR ESY .......................................................... 43 DELIVERY OF ESY SERVICES ......................................................................... 44 ALLOCATIONS .................................................................................................. 44 DUAL ENROLLMENT ................................................................................................... 45 FLORIDA VIRTUAL SCHOOL ....................................................................................... 46 ADULT/TECHNICAL COLLEGES AND DIVISION OF EDUCATIONAL OPPORTUNITY

AND ACCESS (DEOA) .................................................................................................. 46

eLEARNING TOOLBOX HOME CONNECTIONS ......................................................... 47 EARLY CHILDHOOD PROGRAM EARLY HEAD START PROGRAM .................................................................... 47 EARLY HEAD START CENTERS ..................................................................... 47

CURRICULUM .................................................................................................. 48 STAFFING......................................................................................................... 49 PAYROLL .......................................................................................................... 49 STUDENT ATTENDANCE ................................................................................ 49 TRANSPORTATION ......................................................................................... 49

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FOOD SERVICES ............................................................................................. 49 OTHER SUMMER SERVICES

BEFORE/AFTER SCHOOL PROGRAMS ..................................................................... 50

SUMMER CAMPS ......................................................................................................... 50 MIDDLE SCHOOL ENRICHMENT PROGRAMS ........................................................... 50

COLLABORATIVE INITIATIVES ................................................................................... 50

SUMMER YOUTH INTERNSHIP PROGRAM ............................................................... 50 CTE SUMMER PROGRAMS ......................................................................................... 53 COMMUNITY EDUCATION CENTERS ......................................................................... 54 HAZARDS OF EXPOSURE TO THE SUMMER SUN .................................................... 54

SECTION III – OPERATIONAL GUIDELINES FOOD SERVICES ........................................................................................................ 56 PROGRAM I: NATIONAL SCHOOL BREAKFAST AND LUNCH PROGRAM ...................................................................................... 56 PROGRAM II: SUMMER FOOD SERVICE PROGRAM FOR CHILDREN ......... 56 SPECIALIZED FOOD PREPARATION FOR STUDENTS WITH DISABILITIES ................................................................. 56

TRANSPORTATION TRANSPORTATION ELIGIBILITY ..................................................................... 57

TRANSPORTATION REQUEST FORMS .......................................................... 58 SUMMER SCHOOL TRANSPORTATION (SST) SCREENS ............................. 59

PAYROLL SCHEDULE AND PROCEDURES

SUMMER STAFF MORALE .............................................................................. 60

PAYROLL PROCESSING SCHEDULE ............................................................. 60 INTERSESSION ................................................................................................ 62

2021 SUMMER PAYROLL PROCESSING SCHEDULE .................................... 63 FOOD SERVICE EMPLOYEES ......................................................................... 63 PROFESSIONAL DEVELOPMENT DAYS......................................................... 63

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PERSONNEL TEACHERS (INSTRUCTIONAL PERSONNEL) (M-DCPS/UTD CONTRACT, ARTICLE

XVI - SUMMER EMPLOYMENT) CRITERIA FOR SUMMER EMPLOYMENT ........................................................ 65

TEMPORARY INSTRUCTIONAL PERSONNEL ........................................................... 66

AGREEMENT FOR TEMPORARY INSTRUCTORS .......................................... 66 PROVIDING ESOL/LANGUAGE ARTS/READING FOR ENGLISH LANGUAGE LEARNER (ELL) STUDENTS ....................................................... 66

INSTRUCTIONAL SUPPORT PERSONNEL ................................................................. 67 NON-INSTRUCTIONAL PERSONNEL .......................................................................... 67

PRINCIPALS ..................................................................................................... 67 ASSISTANT PRINCIPALS ................................................................................ 67 MONITORS ....................................................................................................... 67 PARAPROFESSIONALS (ESY ONLY) .............................................................. 68 SCHOOL SUPPORT PERSONNEL .................................................................. 68 CLERICAL/SECRETARIAL ............................................................................... 68

TWELVE-MONTH CLERICAL............................................................................ 68

SALARY SUPPLEMENTS ............................................................................................. 68

TRANSPORATION, TECHNICAL, AND FOOD SERVICE PERSONNEL REGULARLY EMPLOYED ON A LESS THAN TWELVE-MONTH BASIS ......... 69

SUMMER SCHOOL VOLUNTEERS .................................................................. 70

SECTION I

GOVERNANCE

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GOVERNANCE

Miami-Dade County Public Schools (M-DCPS) is launching 2021 Summer 305: Explore, Experience, Excel where there will be an expansive suite of services allowing students in every grade level to explore, experience and excel through meaningful, fun and engaging learning opportunities for both academic intervention and enrichment. There will be partnerships with art and cultural venues, incorporation of Social and Emotional Learning (SEL), mental health, enrichment, as well as cultural programming. Program options will be in both MySchool Online (MSO) and Schoolhouse Model in-person (Physical). Summer 305 programming will take place from June 14 – August 20. Summer 305 will consist of 18 program offerings provided in both physical and virtual modalities at 179 M-DCPS sites and over 302 camps sponsored by the Children’s Trust. Program offerings consist of hands-on, experiential learning opportunities and exposure to the arts and culture for all students. Students enrolled for 2021 Summer Services will participate in a complement of programs designed to mitigate learning loss and achievement gaps, accelerate the start of learning recovery, develop foundational skills, and address their social and emotional needs. Supplemental reading instruction, course recovery (courses designed to facilitate promotion), and/or courses needed for graduation will be easily accessible, throughout the district, for eligible students. Students with disabilities, who meet eligibility, may participate in a grade appropriate 2021 Summer Services in accordance with their Individual Educational Plan (IEP). Thematic, hands-on, project-based learning experiences will be implemented utilizing interactive learning platforms. Courses will address students’ instructional needs in the

areas of Reading, Language Arts, and Mathematics. Students will have access to digital resources and tools via the E-Learning Toolbox. Cooperative recreational services will be provided virtually to the extent practicable. M-DCPS will work in conjunction with various municipal agencies, and community partners in an effort to provide a variety of services for the students of Miami-Dade County.

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DEPARTMENT CONTACT INFORMATION

Information related to procedures and guidelines for the operation of Summer School are to be directed to the individual responsible for coordinating 2021 Summer Services in your Region Office or the School Operations office.

SCHOOL OPERATIONS OFFICE Dr. John D. Pace, Chief Operating Officer Mr. Luis E. Diaz, Assistant Superintendent Ms. Renny L. Neyra, District Director

305-995-2938 305-995-1812 305-995-7662

REGION CENTERS REGION SUPERINTENDENT CONTACT PERSON TELEPHONE

North Region Dr. Verena Cabrera Central Region Dr. Michael A. Lewis South Region Ms. Barbara A. Mendizábal

Ms. Ann M. Lewis Mr. Alejandro Perez Ms. Ana C. Othon

305-572-2800 305-499-5050 305-252-3041

TITLE I ADMINISTRATION Ms. Bernadette Montgomery, District Director Mr. Pedro Arteaga, Executive Director

305-995-2950 305-995-1716

OTHER OFFICES/DEPARTMENTS Academic Support and School Improvement Adult and Career Technical Education Adult and Community Education/Co-Enrollment Activities Advanced Academic Programs Assessment, Research, and Data Analysis Bilingual Education and World Languages Career and Technical Education Certification Charter Schools Civil Rights Compliance Community Education and Before/After School Programs Community Engagement Curriculum Bulletin Division of Academics Early Childhood Programs Early Head Start Programs Educational Alternative Outreach Programs (EAOP) Exceptional Student Education Federal and State Compliance Food and Nutrition Human Capital Management Information Technology Services Instructional Technology Labor Relations English Language Arts-Elementary English Language Arts-Secondary Library Media Services Mathematics Middle School Enrichment Payroll Personnel (Employment and Recruitment) Personnel (Instructional) Personnel (Support Personnel) Personnel Operations and Records Psychological Services School Choice and Parental Options School Volunteer Program Science Social Sciences Student Services Support Services Title I Administration (Budget) Transportation

Dr. Trynegwa K. Diggs Mr. Luis E. Diaz Dr. Reginald H. Johnson Ms. Montserrat Paradelo Ms. Gisela Feild Ms. Melba Brito Dr. Lupe F. Diaz Ms. Arlene Diaz Ms. Tiffanie A. Pauline Dr. Nicole B. Rutherford Mr. Victor Ferrante Ms. Lisa Thurber Ms. Yida Batista Ms. Lisette M. Alves Dr. Marisol Diaz Dr. Lourdes Linares Mr. Arnold R. Montgomery Ms. Yvonne T. Leon Ms. Charlene Burks Ms. Penny Parham Dr. Tricia M. Fernandez Mr. Eugene P. Baker Mr. Richard Benvenuti Ms. Vivian Santiesteban-Pardo

Ms. Vanessa De la Pena Ms. Elena M. Cabrera Mr. Dwight Bailey Ms. Michelle White Mr. Victor Ferrante Ms. Odalis J. Garces Ms. Martha H. Montiel Mr. Claude Archer Mr. Julio C. Arana Mr. Dennis Carmona Dr. Kelli Hunter-Sheppard

Dr. Robert D. Strickland Mr. Vincent Dawkins II Mr. Cristian Carranza Mr. Robert C. Brazofsky Ms. Martha Z. Harris Ms. Annette Adams Ms. Ana M. Rodriguez Mr. Orlando Alonso

305-995-1405 305-995-1812 305-995-7025 305-995-1934 305-995-2943 305-995-1950 305-693-3030 305-995-7200 305-995-1403 305-995-1580 305-817-0014 305-995-1265 305-995-2013 305-995-4202 305-995-7632 305-995-2951 305-995-7582 305-995-2707 305-883-0411 786-275-0420 305-995-7008 305-995-3754 305-995-7603 305-995-1590 305-995-3122 305-995-3122 305-995-2233 305-995-1939 305-817-0014 305-995-2301 305-995-7479 305-995-7085 305-995-2513 305-995-7258 305-995-1735 305-995-7267 305-995-2995 305-995-1939 305-995-1982 305-995-7338 305-995-3587 305-995-1705 305-234-3365

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CALENDAR OF EVENTS

A calendar of significant events and the dates the events are to occur is presented below. This calendar will assist in the timely implementation of the 2021 Summer Services Program.

DATE OF EVENT

DESCRIPTION OF EVENT/ACTION UPDATES PROVIDED BY DEPARTMENT

Monday May 3

EXTENDED SCHOOL YEAR (ESY) REGISTRATION BEGINS All schools begin the 2021 ESY registration process. Students approved for public McKay Scholarships should attend the summer school ESY location based on their actual residence and not the public school assigned through the McKay Scholarship during the 10-month school year.

ESE

Monday May 3

– Tuesday June 9

SUMMER SCHOOL REGISTRATION AT HOME/RESIDENCE SCHOOLS BEGINS All schools, excluding Charter Schools, begin the 2021 Summer Services registration process.

SCHOOL OPERATIONS

Thursday May 6

2021 SUMMER SERVICES IMPLEMENTATION DOCUMENT AVAILABLE ONLINE The 2021 Summer Services Implementation Document may be viewed at http://summer305.dadeschools.net.

SCHOOL OPERATIONS

Monday May 10

SUMMER STAFF ALLOCATION AVAILABLE Summer school principals receive Initial Summer Staff Allocation reports. Region Offices and the Personnel Operations and Records must approve personnel to be hired for Summer 2021. The school’s discretionary 02 account will be charged for instructional, non-instructional, and support staff hired above allocations

SCHOOL OPERATIONS

http://summer305.dadeschools.net/

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DATE OF EVENT


Monday May 10

ACCESS SUMMER SCHOOL PROGRAM ELIGIBILITY PERSONNEL WORKSHEETS Human Capital Management Summer School Program Eligibility Worksheets available online.

HUMAN CAPITAL MANAGEMENT

Monday May 14

2021 EXTENDED SCHOOL YEAR (ESY) AND SUMMER SERVICES INFORMATION WORKSHEET Email the 2021 Extended School Year (ESY) and Summer Services Information Worksheet to the Exceptional Student Education (ESE) Service Center and to the Department of Exceptional Student Education (ESE), for students with disabilities who require specialized food preparation and/or supplementary or related services, including nursing services, adaptive equipment, and/or assistive technology.

Monday May 17

- Friday May 21

ESY BUDGET ALLOCATION PROVIDED TO ESY SITES ESY principals receive initial ESY budget allocation and personnel hiring information from ESE based on student eligibility and registration information. Any hiring above the provided personnel allocations must be pre-approved. ESE will review allocation adjustment requests, in collaboration with the Region Office, between the initial budget allocation and the first day of ESY based on verified enrollment revisions.

FOOD SERVICES/ESE

Monday June 7

SUMMER SCHOOL TRANSPORTATION (SST) ROUTING SYSTEM AVAILABLE The 2021 Summer School Transportation screens will be activated for schools and Region/District offices. These screens are available through M-DCPS Intranet. Schools and Region/District offices may view summer and ESY bus route information on these screens.

TRANSPORTATION

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DATE OF EVENT


Monday June 7

PARENT NOTIFICATION OF SUMMER/ESY TRANSPORTATION ROUTES Regions and schools must notify parents/guardians in writing how to obtain information regarding summer transportation routes for students who will be provided with bus service. Schools must contact the parents/guardians of students with disabilities receiving ESY services regarding the summer pick-up and drop-off information. Parent Notification forms for ESY school assignments and transportation are available at http://ese.dadeschools.net/.

TRANSPORTATION

Wednesday June 9

(ongoing for

ESY)

REGISTRATION ENDS AT SCHOOLS CLOSED DURING THE SUMMER SESSION Schools that are closed for the summer will conclude registration.

SCHOOL OPERATIONS

Wednesday June 9

SUMMER SCHOOL REGISTRATION ENDS Last day of registration for 2021 Summer Services. Students eligible for ESY may register throughout the summer session.

SCHOOL OPERATIONS

Wednesday June 9

- Tuesday June 15

REGISTRATION AFTER DEADLINE Any student registrations after this deadline must be approved by the receiving school principal.

SCHOOL OPERATIONS

http://ese.dadeschools.net/

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DATE OF EVENT


Friday June 11

SUMMER SCHOOLS CREATE “NEW” STUDENT CUMULATIVE FOLDERS The open/receiving summer school staff must create cumulative folders for all “new” students who register for the 2021 Summer Services after Wednesday, June 9, 2021. Additionally, staff must verify that “new” students have met all requirements for initial entry into M-DCPS.

FEDERAL AND STATE

COMPLIANCE OFFICE

Friday June 11

2021 SUMMER STAFFING ROSTERS DUE TO THE OFFICE OF HUMAN CAPITAL MANAGEMENT

Region Centers are to submit staffing rosters with position and effective dates for elementary and middle schools by noon, Friday, June 11, 2021, to Personnel Operations and Records at [email protected].

HUMAN CAPITAL MANAGEMENT

Monday June 14

– Friday

August 13

LENGTH OF APPROVED PRINCIPAL OPERATED AND OUTSIDE AGENCY FEE-BASED SUMMER CAMPS During the summer session only, approved Fee-Based Summer Camp locations may begin providing summer camp services to any student from any M-DCPS, as long as the registered student is of school-age and has an active DSIS number. Summer Camp session may operate from Monday, June 14, 2021 through Friday, August 13, 2021, from 7:00 a.m. until 6:00 p.m., Monday thru Friday. Updated 2021 Summer Camp sites can be found at www.dadecommunityschools.net. If you have any additional questions, please call Mr. Victor Ferrante, Executive Director, Community Education, at 305-817-0014 ext. 2500.

COMMUNITY EDUCATION

mailto:[email protected]

http://www.dadecommunityschools.net/

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DATE OF EVENT


Friday June 18

DEADLINE FOR REQUESTS FOR TRANSPORTATION

Requests submitted to the Department of Transportation after this date will not be guaranteed transportation services for the first two days of summer school.

TRANSPORTATION

Thursday June 24

– Friday

June 25

PROFESSIONAL DEVELOPMENT DAYS FOR TEACHERS

Elementary/K-8 Center and Middle School Teachers

Teachers will be afforded two full days of Professional Development on Thursday, June 24 and Friday, June 25, 2021.

ESY Teachers Teachers assigned to an ESY Pre-K to grade 5 elementary, Pre-K to grade 8, or Pre-K to grade 12 center school location will be afforded two full days of Professional Development on Thursday, June 24 and Friday, June 25, 2021.

OAT/SCHOOL OPERATIONS/ESE

Thursday June 24

– Friday

June 25

PROFESSIONAL DEVELOPMENT DAYS FOR HOURLY PARAPROFESSIONAL (ESY ONLY) All paraprofessionals report to the assigned ESY work location and participate in professional development activities provided by the school as delineated: Hourly Paraprofessionals Paraprofessionals will be afforded two days hourly of Professional Development on Thursday, June 24 and Friday, June 25, 2021.

ESE

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DATE OF EVENT


Monday June 28

REGION OFFICES – FIRST DAY OF ENROLLMENT AND TEACHER ALLOCATION REVIEW All Region Offices are to review first day of enrollment and teacher allocations and provide any updates to School Operations.

SCHOOL OPERATIONS

Monday June 28

SUMMER SESSION BEGINS FOR STUDENTS First day of summer session. Note: If the legal residence school is closed for the summer, the student will attend the open summer school designated as a clustered or receiving Open Instructional Summer Center.

Monday June 28

– Friday July 30

LENGTH OF SUMMER SESSION Instructional Summer Session (ELEMENTARY) The 2021 Summer Services will operate for twenty-four (24) full days from Monday, June 28, 2021, through Friday, July 30, 2021.

• Summer Reading Camps for retained grade 3 students

• Rising K through Rising Grade 5 students who are not attending the Children’s Trust Summer Camps or the Reading Camps

Instructional Summer Session (MIDDLE) The 2021 Summer Services will operate for twenty-four (24) full days from Monday, June 28, 2021, through Friday, July 30, 2021.

• Rising Grades 6 through 8 students who are not attending the Children’s Trust Summer Camps

SCHOOL OPERATIONS

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DATE OF EVENT


Middle School Course Recovery

• M-DCPS students in grades 6 through 8 will be able to recover 2 High School Credit Recovery courses

• Students in grades 9 through 12 will be able to recover 2 courses.

Length of School Day (STUDENTS)

• Elementary Schools and K-8 Centers 8:30 a.m. – 1:50 p.m.

• Middle Schools 9:15 a.m. – 3:00 p.m.

Monday June 14

- Friday July 30

Length of School Day (STUDENTS) (Continued)

• High Schools 8:30 a.m. – 12:00 p.m. (session 1) 1:00 p.m. – 4:30 p.m. (session 2)

Monday June 28

– Friday July 30

LENGTH OF ESY SERVICES 2021 Extended School Year Services will operate for twenty-four days from Monday, June 28, 2021, through Friday, July 30, 2021 for students whose needs can be met within the core summer calendar. ESY services are typically provided using the same core calendar allotted for the basic summer program. Contact the ESE Service Center for registration and location information for students requiring services beyond the listed calendar dates. ESY services are provided in accordance with the Individual Educational Plan (IEP) for students with disabilities.

ESE

10

DATE OF EVENT


Length of School Day (ESY STUDENTS)

• Elementary Schools (Pre-K - Grade 5) 8:30 a.m. – 1:50 p.m.

• Pre-K to Grade 8 Locations (Pre-K - Grade

8) 8:30 a.m. – 1:50 p.m.

• ESE Center School locations (Pre-K - Grade 12) 8:30 a.m. – 1:50 p.m.

• Middle School locations (Grade 6 – Grade 12) 8:35 a.m. – 1:50 p.m.

Tuesday June 29

REGION OFFICES – SECOND DAY OF ENROLLMENT AND TEACHER ALLOCATION REVIEW All Region Offices are to review second day of enrollment and teacher allocations and provide any updates to School Operations.

SCHOOL OPERATIONS

Tuesday June 29

BUDGET – FINAL BUDGET ALLOCATION The final budget allocation will be based on the enrollment as of Tuesday, June 29, at 4:30 p.m. If a school exceeds its instructional and support staff allocation, the 02 account will be charged.

SCHOOL OPERATIONS

Tuesday June 29

ITS – NO SHOWS On this date, ITS will inactivate students remaining online as No Shows. On Friday, July 2, 2021, at 5:00 p.m., students in grades Pre-K - 12 will be withdrawn with the date of 07/01/21 and “DNE” as the withdrawal code.

ITS

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DATE OF EVENT


Initial Report on Friday

July 2 and ongoing

EXTENDED SCHOOL YEAR ACTUAL ATTENDANCE REPORT ESY school sites submit the ESY 2021 Student Attendance and Paraprofessionals’ Schedule forms to the respective ESE Service Center and to the District ESE office. Contact information is included on the forms, which are available at http://ese.dadeschools.net. Attendance will be monitored throughout the ESY session.

ESE

Monday July 5

RECESS DAY(S) Staff and students will not be in attendance on Monday, July 5, 2021. July 5, 2021 is a non-paid Recess Day for all 10-month employees.

SCHOOL OPERATIONS/ESE

Monday July 12

- Friday July 16

SUMMER SCHOOL PROGRAM FTE 2021-2022 SURVEY 1 M-DCPS has been mandated to submit detailed student and course information to the Florida Department of Education five times a year. The individual student and course records are automatically generated from the STUDENT SCHEDULES. The special program information for ESY, Pre-K - ESY, and VPK must be entered. In order for M-DCPS to report FTE for the 2021 summer term, it is imperative that SCHEDULES and SPECIAL PROGRAM INFORMATION be recorded online BY THE END OF THE FTE SURVEY WEEK, Friday, July 16, 2021. If this information is NOT RECORDED by Friday, July 16, 2021, schools will need to use the FDOE Data Edit Correction System (DECO) to amend FTE information on an individual student/course basis. For information about the Summer FTE process or DECO, contact the Federal and State Compliance Office at 305-883-5323.

FEDERAL AND STATE

COMPLIANCE OFFICE


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DATE OF EVENT


Tuesday July 20

DEADLINE TO PRE-REGISTER FOR THE ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP) All eligible students, inclusive of Charter School students, will have to pre-register to participate.

ASSESSMENT, RESEARCH AND DATA ANALYSIS

Thursday July 29

– Friday July 30

ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR GRADE THREE PROMOTION (AAGTP) Retained third grade students will participate in the summer administration of the Alternative Assessment for Grade 3 Promotion on Thursday, July 29 and Friday, July 30, 2021.


Thursday July 29

– Friday July 30

ESY CLOSING PROCEDURE The original School-Based Extended School Year (ESY) Services Log: 2021 forms (FM-6574) must be filed in the students’ cumulative folder. Forms for students attending from other schools’ locations will be picked up by ESE District personnel.

ESE

Friday July 30

ESY PROGRESS REPORT Email the completed pre-post status report based on the IEP goals for ESY and individual student attendance to [email protected] and [email protected].

ESE



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DATE OF EVENT


Friday July 30

SCHOOLS – LAST DAY FOR ALL STUDENTS AND TEACHERS (ELEMENTARY) AND (MIDDLE) Last day of 2021 Summer Services for students and teachers. Last day of Extended School Year for students with disabilities whose needs can be met within the core summer calendar. Last day for teachers, paraprofessionals and support personnel that have been hired to provide ESY services during the core summer calendar.

SCHOOL OPERATIONS/ESE

Friday July 30

SCHOOLS – GRADE REPORTING – 6-8 ELECTRONIC GRADEBOOK Deadline for ALL summer school locations to submit grades for 2021 Summer (21S) using the Electronic Gradebook to upload or by entering final grades in DSIS for 2021 Summer School (21S). This includes charter schools and all M-DCPS locations with summer school including DJJ and District Instructional Centers.

ITS

Monday August 2

SCHOOLS – PRINCIPAL'S REPORT ON ATTENDANCE The Principal’s Report on Attendance will be available in Control D following the last day of the summer school. Principals are required to certify attendance in DSIS by Monday, August 2, 2021.

FEDERAL AND STATE

COMPLIANCE OFFICE

Thursday August 5

RETURN AAGTP TEST MATERIALS TO TEST DISTRIBUTION CENTER All test materials must be returned to the Test Distribution Center by 3:00 p.m.


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DATE OF EVENT


Thursday August 5

ITS – PRINCIPAL’S ATTENDANCE REPORT – K-12 The attendance report will be generated and will be available via Control-D web viewer the evening of Thursday, August 5, 2021. Note: All attendance corrections must be completed prior to 5:00 p.m. on Thursday, August 5, 2021.

ITS

Saturday August 7

at 4:00 p.m.

DSIS – INACTIVATED DSIS will be inactivated for Rollover Processing. Students’ GPAs and academic credits earned will be updated prior to graduation processing.

ITS

Monday August 9

ITS – REPORT CARDS 6-8 Schools pick up 2021 Summer School report cards from ITS.

ITS

Tuesday August 10

ITS – REPORT CARDS TO PARENTS Schools will send 2021 Summer School report cards to parents.

SCHOOL OPERATIONS

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REGISTRATION AND ENROLLMENT

Registration for 2021 Summer Services will be conducted during the period from Monday, May 3, 2021, to Wednesday, June 9, 2021. All students are required to register at their home school. It is the responsibility of the home school to verify the eligibility of the student and the course(s) or subject area(s) in which the student is to be registered. Parents should be notified of all the program options available through Summer 305. It is strongly recommended that registration of students for summer occurs at their home school. MAGNET SCHOOL STUDENT REGISTRATION Any student enrolled in a magnet school, who chooses to participate in 2021 Summer Services, is required to attend the Open Instructional Summer Center that corresponds to the school that the student attends during the regular school year. NON-PUBLIC SCHOOL STUDENT REGISTRATION

Any middle school student in grades 6, 7 and 8, enrolled in a private, parochial school, or home education program may register for 2021 Summer Services at the school serving their actual residence or the designated clustered Open Instructional Summer Center. The student must meet the same eligibility criteria as M-DCPS students. When the student registers, he/she must provide an official academic record (report card, transcript, or a signed statement from the principal of his/her school), which must be attached to the completed Summer School Subject Selection Form. This information will enable the principal to establish eligibility of the student. As a non-public school student is entered on the DSIS screen, he/she must be coded "Y" (yes) to indicate entry from a non-public school. OUT-OF-COUNTY AND OUT-OF-STATE STUDENT REGISTRATION

A student whose parent or legal guardian is not a resident of Miami-Dade County or of Florida may participate in Summer Services; however, the following conditions must be met:

• The student must meet the same eligibility criteria as resident students; this eligibility must be verified by the principal at the open instructional summer center. The student must provide an official academic record or a written statement from the principal of his/her school.

• Students initially entering M-DCPS must provide the school with the documents listed in the Initial Entry Registration Handbook, 2020-2021.

Foreign-born students, including permanent residents, will follow the procedures indicated in this document. First time students, both foreign-born and from other states, must register at the school serving their actual residence.

http://api.dadeschools.net/WMSFiles/59/Registration/Handbooks/Initial%20Entry%20Registration%20Procedures%20Handbook%20Revised%20Oct%202020.pdf

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Initial Entry Registration Handbook, 2020-2021 Students initially entering Florida schools, Pre-K - 12, must provide the school with:

• Birth certificate or other acceptable documentation;

• Evidence of a health examination completed within 12 months of entry, preferably on Department of Health yellow or white DH 3040 form;

• Proof of a Tuberculosis Clinical Screening and/or a P.P.D. with follow up, if required; and

• In order to enroll in and attend M-DCPS, updated immunizations are required on a Florida Immunization Certificate, form DH 680, F.A.S.T.E.R. document, or Florida Shots form. For school year 2018-2019, the following immunization guidelines will be in effect in addition to the immunizations the student has already received.

o Pre-kindergarten and seventh through twelfth grade children entering, attending, or transferring into school are required to have one dose of varicella (chicken pox).

o Kindergarten, first, second, third, fourth, fifth, and sixth grade children entering, attending, or transferring into school are required to have two doses of varicella (chicken pox).

o Varicella (chicken pox) vaccine is not required if the child has a documented history of varicella disease.

o Kindergarten through twelfth grade students entering or attending school are required to have two valid measles doses preferably in the form of the Measles, Mumps and Rubella Vaccine (MMR).

o Pre-kindergarten through twelfth grade students entering or attending school are required to have the Hepatitis B vaccine series.

o Seventh through twelfth grade students in attendance are required to have had the (TDaP) Tetanus-Diphtheria Booster administered within the past five years.

o Students up to 59 months of age must have at least one dose of Haemophilus Influenzae type B (Hib).

o Students up to 59 months of age must have at least one dose of Pneumococcal (PCV).

Eligibility Criteria for ESY Charter School Students Charter school students with disabilities that are eligible for ESY services, per their IEP, should attend the ESY location, based on the student’s home address, not the location of the charter school that the student attends during the 10-month school year. SPECIAL EDUCATION The Summer Exceptional Student Education (ESE) Courses screen (PF21) for BOTH elementary and secondary (K-12) students is programmatically generated from the

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student’s schedule on PF1. Students with disabilities participating in 2021 Summer Services may need support and related services, as delineated on the students’ IEP. Contact the Department of Exceptional Student Education (ESE) prior to registering students with speech, language, occupational, and/or physical therapy on the IEP into the corresponding course codes. Refer to the Summer Session Informational Bulletin for Elementary Schools and the Summer Session Informational Bulletin for Secondary Schools available through e-handbooks at http://ehandbooks.dadeschools.net. ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) The ESOL course information will not be automatically entered on the Summer English Language Learner screen. School personnel must schedule students on the PF1 screen. REGISTRATION DEADLINE Registration for 2021 Summer Services ends on Wednesday, June 9, 2021 (students may register for ESY services at any time during the course of the session). REGISTRATION AFTER THE JUNE 9, 2021 DEADLINE After the established deadline of Wednesday, June 9, 2021, and based on space availability, principals may approve late registration for 2021 Summer Services through Tuesday, June 15, 2021. Principals may weigh the following when considering approvals:

• Medical reasons;

• Late arrival to the District;

• Delays in registration caused by address verification;

• Delays in registration caused by medical documentation verification; and

• Other legitimate concerns expressed by the parent.

In the event that the late registration is denied, the school must advise parent(s)/guardian(s) of their right to appeal and provide them with the name and telephone number of the appropriate Region Center Superintendent to whom they may appeal. Registration for Extended School Year is ongoing and must be considered throughout the session for eligible students. MASTER SCHEDULE Please be advised of the following regarding the 2021 Summer Master Schedule:

• Elementary Grades – The total number of minutes to be entered into the PF9 Screen in DSIS (see below) should be 1425.

http://ehandbooks.dadeschools.net/

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• Middle Grades – The PF9 Screen in DSIS should reflect a Starting Period 01 – Ending Period 03 (01-03) time, therefore, minutes should not be entered.

For technical assistance regarding the Master Schedule, please submit an Ivanti Service Manager (ISM) via the Employee Portal at http://www.dadeschools.net/employees.asp and select APPLICATION as the ISM Category.

http://heat-sm/HEAT/?returnUrl=http%3a%2f%2fheat-sm%2fHEAT%2fDefault.aspx%3fNoDefaultProvider%3dTrue

http://heat-sm/HEAT/?returnUrl=http%3a%2f%2fheat-sm%2fHEAT%2fDefault.aspx%3fNoDefaultProvider%3dTrue

http://www.dadeschools.net/employees.asp

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MAINTENANCE OF RECORDS

In accordance with District Guidelines, all records showing the placement of students according to eligibility are to be maintained at the Open Instructional Summer Center. ATTENDANCE It is imperative that the attendance recording and reporting for 2021 Summer Services be as accurate as the records maintained during the regular 180-day school year. The attendance records and reporting procedures for all Open Instructional Summer Centers are subject to audit by the Auditor General's Office. OFFICIAL DAILY SCHOOL ATTENDANCE Attendance eligibility for collecting FTE (Full-Time Equivalent) is based on the official recording of the school attendance. The Electronic Gradebook is the source document for instructional staff to record attendance. Official Daily School Attendance (ODSA) must be exported daily from the Electronic Gradebook to DSIS no later than (12 PM), only once per school day. The ODSA is maintained on the DSIS file. DSIS is the official source document for the recording and submission of attendance data to the Florida Department of Education. Refer to the 2020-2021 Student Attendance Reporting Procedures for the procedures schools must follow regarding student attendance. ATTENDANCE BULLETIN

Each school will run a daily Attendance Bulletin and maintain a copy as part of the audit trail for attendance and FTE reporting. Please note that if at any time a school is unable to enter attendance data or print the Attendance Bulletin, the school must notify the Federal and State Compliance Office as soon as possible, via email to [email protected] or create an Ivanti Service Manager (ISM) request via the Employee Portal at http://www.dadeschools.net/employees.asp. Any student who does not complete 2021 Summer Services must be withdrawn from DSIS with the applicable withdrawal code (same codes as regular school year). Updating the DSIS student record is as important during 2021 Summer Services as it is during the regular school year. ABSENCES All absences will initially be recorded as “U”, unexcused absences on the Electronic Gradebook and in the DSIS Online Attendance System. Upon receipt of a valid reason for the absence, the school will change the status to “A”, excused. Any student attending Summer Services who accumulates two or more unexcused absences is subject to withdrawal from the summer session. For questions regarding attendance/absences, please contact Ms. Charlene Burks, Administrative Director, Federal and State Compliance Office, at 305 883-5323.

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Questions for students eligible for and/or attending ESY may be directed to Ms. Mary A. Paz, Executive Director, at 305 995-2707. PRINCIPAL'S ATTENDANCE REPORT CALENDAR The Principal's Attendance Report Calendar for the summer is as follows:

GRADE LEVEL

BEGINNING DATE

ENDING DATE

NO. OF DAYS IN

REPORTING PERIODS

ONLINE PRINCIPAL’S

CERTIFICATION OF ATTENDANCE

Elementary 6/28/21 7/30/21 24 Monday, August 2, 2021

Middle 6/28/21 7/30/21 24 Monday, August 2, 2021

FTE REPORTING SURVEY WEEK The FTE Survey will be conducted during the week of Monday, July 12 – Friday, July 16, 2021 (2021-2022 Survey 1) for the 2021 Summer Services. Procedures will be forwarded to schools prior to the survey. ALL SCHOOLS ARE REQUIRED TO EMPLOY PERSONNEL EXPERIENCED IN FTE PROCESSING.

CUMULATIVE FOLDERS Cumulative Folders for "New" Students and Students from Parochial, Private Schools, or Home Education Programs The school which registers the student for summer will be responsible for the preparation of a cumulative folder for the student. All students registering for 2021 Summer Services are to follow the normal entry procedures. Transmittal lists from the home school to the Summer School must indicate that all students have met the requirements for initial entry into M-DCPS. Upon completion of the 2021 Summer Services, the Instructional Summer Center will forward to the appropriate school the cumulative folders and an accompanying transmittal list. REPORT CARDS Elementary programs will not implement a grade reporting process. Secondary schools will export grades to ITS; the report cards will be available for pick up from ITS based on the following schedule:

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Regardless of a student’s exceptionality, all teachers must assign grades utilizing the same report card that is used for general education students.

For additional information or questions related to Attendance/FTE Reporting, contact the Federal and State Compliance Office at 305 883-5323.

End of Period Gradebook Upload to ITS

Report Cards to Schools

Report Cards to Parents

Friday, July 30, 2021

Friday, July 30, 2021

Monday, August 9, 2021

Tuesday, August 10, 2021

SECTION II

INSTRUCTIONAL PROGRAMS AND OTHER SUMMER

SERVICES

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INSTRUCTIONAL PROGRAMS

For Summer 305 Adventures Scheduling Information see link below:

Summer 305 Adventures Scheduling Information

GRADES K-12 PROGRAMS

M-DCPS @ THE CHILDREN’S TRUST

Program Dates

Program Description Student Eligibility Course Codes

JUNE 28 thru

JULY 30

TEACHER PLANNING

DAYS JUNE 24 & JUNE 25

For the first time, M-DCPS has directly partnered with the largest funder of summer camp programs in Miami-Dade County to provide our students with both academic and enrichment summer programming. M-DCPS’s certified teachers will be deployed to all The Children’s Trust sponsored summer camps to provide our students with academic instruction in reading and math as well as support in ACT and SAT Prep. This partnership will expand choices for students and help mitigate the summer slide by providing both academic and enrichment activities to stimulate minds, hearts, and bodies. The camps will be implemented physically or virtually, depending on the provider. Each camp from The Children’s Trust will be tied to a school site whether they are housed there or not in order to facilitate hiring and payroll processing of deployed teachers.

Open to all students in Grades K-12 who meet the eligibility of the designated camp.

NO COURSE CODES

REQUIRED

https://api.dadeschools.net/WMSFiles/10/links/Summer%20305%20Adventures%20Scheduling%20Information%20V4.pdf

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SUMMER ARTS PROGRAMS

Program Dates


Dates & Times Vary by Program

In partnership with South Florida’s finest cultural organizations and venues, summer programs are provided to expose students to the arts and culture in online, hybrid and physical modalities. Please refer to Weekly Briefing #30715 For further information see link

below:

SUMMER ARTS PROGRAMS

Open to all student in Grades K-12

NO COURSE CODES

REQUIRED

GRADES PK-5 PROGRAMS

SMART START ELEMENTARY CAMPS:

Program Dates


JUNE 28 thru

JULY 30

TIME: 8:30 AM – 1:50 PM

EARLY HEAD START

ENROLLED STUDENTS:

7:30 AM – 5:00 PM

M-DCPS will provide a unique summer opportunity for Rising K through Rising 5 students to continue their learning and development through fun and engaging activities in the Schoolhouse. Students will participate in academic programming that will build on their math and reading foundations while learning priority skills that will get them ready for the next grade level. Participating students will also be exposed to enrichment time incorporating SEL and STEAM Investigations/Challenges.

All rising PreK through Grade 5 students who are not attending the Children’s Trust Summer Camps or the 3RD Grade Reading Camps. Priority Registration is to be given to the following students: Rising PreK

PreK

Elementary HR 5400000A0 Head Start Elementary 5400000HS

Grade K

5400000B0

Grade 1

5400000C0

Grade 2

5400000D0

https://api.dadeschools.net/WMSFiles/10/links/VPA%20Summer%20Camps.pdf

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TEACHER PLANNING

TIME: 1:50 PM – 2:50 PM

TEACHER PLANNING


Personalized, small group lessons will address the different academic and emotional needs of students. A specialized camp component is designed to target students with specific learning on a standard curriculum who experienced learning loss in reading. These students will receive instruction in the foundational reading skills through hands-on interactive lessons based on the Orton-Gillingham methodology. ESOL Levels 1 and 2 students with two years or less in the program will participate in the ESOL Summer of Language program during the reading time in which students will become immersed in the four domains of listening, speaking, reading, and writing while being introduced to engaging and targeted instruction to learn English. ESOL Summer of Language program is not grade level specific, it is by language level. The following grade groups will be targeted: K; 1-2; 3-5. Birth to 3-year-old children in the federally funded Early Head Start programs in collaboration with Miami-Dade County will continue to receive ongoing developmentally appropriate instruction and social services.

For scheduling model sample see link below:

Smart Start Elementary Summer

Camp Suggested Scheduling Model

Rising Grade K – Use VPK Data Rising Grade 1 – Tiers 3/2 in iReady AP 2 Rising Grade 2 – Tiers 3/2 in iReady AP 2 Rising Grade 3 – Tiers 3/2 in iReady AP 2 Rising Grade 4 – ELA FSA Level 1 or Tiers 3/2 in iReady AP2 Rising Grade 5 – ELA FSA Level 1 or Tiers 3/2 in iReady AP2 ELL Language Camp in grades K-5 is for ESOL Levels 1 and 2 students with two years or less in the ESOL program. Students with disabilities in grades K-5 identified as having a learning loss and/or who have earned an overall score of a Level K, 1, or 2 on their iReady.

Grade 3

5400000E0

Grade 4

5400000F0

Grade 5

5400000G0

*ESOL Language Camp – 2 hours daily during the reading time.

https://api.dadeschools.net/WMSFiles/10/links/Smart%20Start%20K-5%20Summer%20Camp%20Scheduling%20Models6338.pdf



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Recommended Teacher Certifications: Early Childhood Education Elementary Education and ESOL Endorsed

AP2 are the target group for the specialized camp component for SWD. Teacher/Student Ratios: Rising K – Rising 3 = 1:15 Rising 4 - Rising 5 = 1:18 Early Head Start enrolled students

FOREIGN LANGUAGE IMMERSION CAMPS

Program Dates


JUNE 28 thru

JULY 30

TIME: 8:30 AM – 11:30 AM

TEACHER PLANNING


M-DCPS will offer Foreign Language Immersion camps in Spanish and Haitian-Creole in schools across the district. These camps will focus on providing students with intensive instruction in the targeted language through a thematic, blended, and interactive approach. Spanish The goal of this intensive summer program is to provide an accelerated Spanish learning course which focuses on conversation/verbal communication in Spanish through Reader’s Theater, the study of fables, or other literary practices. Oral language skills will be developed through storytelling, using puppets, felt board characters, or graphic animations.

Open to all students in Grades

K-5

Camp Capacity: 1300 students per region Teacher/Student Ratio = 1:20

Grade K

Spanish Immersion

Camp 5400000B0SP

Haitian-Creole

Immersion Camp

5400000B0HC

Grade 1

Spanish Immersion

Camp 5400000C0SP

Haitian-Creole

Immersion Camp

5400000C0HC

26

The emphasis is on promoting fluency through expression. Each student will have the opportunity to choose, rehearse, and present short play-like scripts to classmates representing the weekly readings. Role-playing will maximize students’ engagement as every student in the group has a part. Students will have the opportunity to contextualize language, practice inventiveness, foster retention, and engage in self-expression. The camp will be implemented in the Schoolhouse Model. Haitian-Creole

The goal of this intensive summer program is to provide an accelerated Haitian Creole learning course which focuses on conversation/ verbal communication in Haitian Creole through Engaging Activities, the study of fables, and/or other activities related to the culture of the target language. Oral language skills will be developed through storytelling, using puppets, felt board characters, or graphic animations. The emphasis is on promoting fluency through expression. Each student will have the opportunity to share their understandings of different stories/fables to classmates representing the weekly readings. Role-playing will maximize students’ engagement as every student in the group has a part. Students will have the opportunity to contextualize language, practice

Grade 2

Spanish Immersion

Camp 5400000D0SP

Haitian-Creole

Immersion Camp

5400000D0HC

Grade 3

Spanish Immersion

Camp 5400000E0SP

Haitian-Creole

Immersion Camp

5400000E0HC

Grade 4

Spanish Immersion

Camp 5400000F0SP

Haitian-Creole

Immersion Camp

5400000F0HC

Grade 5

Spanish Immersion

Camp 5400000G0SP

Haitian-Creole

Immersion Camp

5400000G0HC

27

inventiveness, foster retention, and engage in self-expression.

For scheduling model sample

see link below:

Spanish Immersion Camp

Haitian-Creole Immersion Camp Recommended Teacher Certifications: Elementary Education Certification and Linguistically Qualified (i.e. Spanish or Haitian-Creole) Spanish Certification

3rd GRADE READING CAMP

Program Dates


JUNE 28 thru

JULY 30

TIME: 8:30 AM – 1:50 PM

TEACHER PLANNING

TIME: 1:50 PM – 2:50 PM

TEACHER PLANNING

DAYS JUNE 24 &

25

Florida Statutes requires the annual implementation of Summer Reading Camps for Retained Grade 3 students. For Summer 2021, M-DCPS is expanding these camps to include eligible Grade 3 students who have experienced significant learning loss in foundational reading skills. The camp will be implemented in the Schoolhouse Model. Teacher Certifications: Reading Certification and Highly Effective Reading Endorsement and Highly Effective

Grade 3 Students scoring at Level 1 on 2021 FSA ELA or AP2 Tier 3 Teacher/Student Ratio = 1:15

Homeroom Course Code Grade 3 (Non-ESOL & ESOL)

5400000E000

Functional Basic Skills in

Reading-Elementary (Non-ESOL)

5010020E100

Functional Basic Skills in

Reading-Elementary

(ESOL)

5010020EE00

https://api.dadeschools.net/WMSFiles/10/links/SPANISH%20SUMMER%20IMMERSION%20CAMP%202021%20Readers%20Theater%20Framework%20and%20Schedule.pdf

https://api.dadeschools.net/WMSFiles/10/links/HCREOLE%20SUMMER%20IMMERSION%20CAMP%202021%20Readers%20Theater%20Framework%20and%20Schedule.pdf

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SUMMER ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP)

1. Eligible grade 3 students who are enrolled in summer, inclusive of charter school students, will participate in the Thursday, July 29 – Friday, July 30, 2021, summer administration of the AAGTP.

2. Eligible grade 3 students who are not enrolled in summer, inclusive of charter school students, may participate in the summer administration of the AAGTP.

3. All eligible students who are not enrolled in summer, inclusive of charter

school students, will have to pre-register by the deadline of Tuesday, July 27, 2021, to participate in the administration of the AAGTP. Test registration information is provided by the student’s home school. Registration after the aforementioned deadline may be approved by the school site administrator.

4. Parents of retained 3rd Grade students must be informed about the deadline to pre-register for the summer administration of the AAGTP.

SPECIAL EDUCATION The eligibility requirement for Summer Services (not ESY) for students with disabilities in grade 3 is the same as for non-disabled peers. Students with disabilities who participate in the 2021 Summer Services by meeting the eligibility criteria may need support and related services, as delineated on the students’ IEPs. For additional information contact the ESE Service Center Instructional Supervisor.

ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) This program provides maximum opportunity for the rapid acquisition of English and a smooth transition into the regular English Language Arts program. The English for Speakers of Other Languages (ESOL) program for English Language Learner (ELL) students who meet the 2021 Summer Services student eligibility criteria will be offered at all Open Instructional Summer Centers where such students are in membership (funded through Title I). Staff Selection/Assignment/Qualifications All ESOL teachers will have prior training and/or experience in the teaching of ESOL. The same certification and training requirements that apply during the regular school year apply during the summer for teachers that are not beyond training timeline for META. ESOL assignments during the summer will generate the same training requirements as those required during the regular school year that is the ESOL endorsement. Eligible students will be counted within the basic FTE Cap.

29

SUMMER ESOL COURSE CODES The following course codes and homeroom codes should be used to enroll eligible grade 3 (ESOL) students in the 2021 Summer Reading Camps:

Grouping Students ELL students, Levels I-IV, are grouped when possible, according to English proficiency. If a school does not have sufficient ELL students to form ESOL self-contained classes at the third grade level, ESOL will be provided by the basic classroom teacher who is ESOL endorsed or within training timelines. For additional information, please contact Ms. Melba Brito, Administrative Director, Bilingual Education and World Languages Programs, at 305 995-1950. ALLOCATIONS FOR GRADE 3 The 2021 Summer Services for Grade 3 is funded using basic teacher allocations and a class ratio of 1:15.

GRADE LEVEL OR CATEGORY

RATIO* COMMENTS

Grade 3 students who have experienced significant learning loss in foundational reading skills.

1.15 Intensive Instructional Services

Grade 3 (Retained) 1:15 Intensive Instructional Services

Grade 3 (Rising) 1:15 Intensive Instructional Services

School Monitor 1 Full-time (24 days)

Elementary and K-8 Open Instructional Summer Centers

*For staffing purposes only: The staff allocation will not be adjusted for additional third grade rising students above the cap. No additional support positions are available for Summer Services. No units will be allocated under Program 6601. ESOL self-contained will be served

Grade Eligibility Course Code Homeroom Code

3

M-DCPS is expanding these camps to include eligible Grade 3 students wo have experienced significant learning loss in foundational reading skills (ESOL).

5010020EE00 5400000E000

Retained (ESOL)

Rising Grade 3 (ESOL) whose names are listed on the 2021 Summer Services Eligibility Roster of Rising 3rd Grade Students

30

under the same program as Grade 3 Summer Reading Camps. ADVENTURE BACKPACK PROGRAM

Program Dates

Program Description Student Eligibility COURSE CODES

BACKPACK DISTRIBUTION

WEEK OF JUNE 1

Students in PreK- Grade 3 will receive a take-home backpack containing resources and activities to prevent summer learning loss and to prepare them for the upcoming school year. The take-home backpack equips parents with the essential tools they need to support their children at home during the summer months. Schools are to refer to Weekly Briefing #29634 for further information and direction. Special webinars and tip cards have been created to help parents use the materials provided and are available via the Parent Academy in English, Spanish, and Haitian-Creole.

Parent webinars are available at The Parent Academy School

Webinars

Pre-K through 3rd grade students.

NO COURSE CODES

REQUIRED

GRADES 6-8 PROGRAMS

SMART START TEEN CAMPS

Program Dates


JUNE 28 thru

JULY 30

TIME: 9:15 AM – 3:00 PM

(LUNCH 45 MINUTES)

M-DCPS will provide a unique summer opportunity for grades 6 through 8 students to continue their learning and development through fun, hands-on and engaging activities. Students will participate in integrated programming that will build on their academic foundations through

All rising Grades 6 through 8 students who are not attending the Children’s Trust Summer Camps. Priority Registration is to

Grade 6

MJ Homeroom 310000001

MJ Homeroom for elementary

schools that still have 6th grade 3100000EM

https://parentacademymiami.com/school-webinars/

https://parentacademymiami.com/school-webinars/

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TEACHER PLANNING

TIME: 8:15 AM – 9:15 AM

TEACHER PLANNING

DAYS JUNE 24 &

JUNE 25

elective offerings while learning priority skills that will get them ready for the next grade level. The Smart Start Teen Summer Camp will provide an innovative approach to project based learning through a novel study/project citizen, an inquisitive STEM approach in Mathematics and Science, examining global issues through Cambridge Global Perspectives Challenges, navigating, and creating an imaginative world through Minecraft Education, and incorporating enrichment time for students (i.e., physical activity, art, music, etc.). A specialized camp component is designed to target students with specific learning disabilities on a standard curriculum who experienced learning loss in reading. These students will receive instruction in the foundational reading skills through hands-on interactive lessons based on the Orton-Gillingham methodology. These Middle School students will be provided opportunities to further develop their social emotional skills. Students will be exposed to project-based learning experiences that address executive functioning skills and focus on preparing for life beyond high school.

For scheduling model sample

see link below: Smart Start Teen Summer Camp

Suggested Scheduling Model

be given to the following students: Rising grades 6 through 8 - Tiers 3/2 in iReady AP 2 Teacher/Student Ratio = 1:18 Students with disabilities in grades 6-8 identified as having a learning loss and/or who have earned an overall score of a Level K, 1, or 2 on their iReady AP2 are the target group for the specialized camp component for SWD.

Grade 7


Grade 8


https://api.dadeschools.net/WMSFiles/10/links/Smart%20Start%20Teen%20Summer%20Camp%20Scheduling%20Models_4%2014%2021.pdf

https://api.dadeschools.net/WMSFiles/10/links/Smart%20Start%20Teen%20Summer%20Camp%20Scheduling%20Models_4%2014%2021.pdf

32

Recommended Teacher Certifications: Any certification grades 6-12.

MIDDLE SCHOOL COURSE RECOVERY

Program Dates


JUNE 28 thru

JULY 30

TIME: 9:15 AM – 3:00 PM

(LUNCH 45 MINUTES)

TEACHER PLANNING

TIME: 8:15 AM – 9:15 AM

TEACHER PLANNING


M-DCPS students in grades 6 through 8 will be able to recover 2 courses. Students who only need to recover 1 course will be enrolled in an intensive intercession 2-week period (June 14-25) in both MSO and PHY. Recovery courses will be provided in both MSO and PHY. Recommended Teacher Certifications: Core Subjects grade 6-12.

Grades 6 through 8 students who have failed 1 or 2 core class Teacher/Student Ratio = 1:18

Language Arts Course Codes

M/J Language Arts 1

M/J Course Recovery

1001010RC

M/J Language Arts 1 Through

ESOL 100200002

M/J Language Arts 2

M/J Course Recovery

1001040RC


ESOL 100201002

M/J Language Arts 3

M/J Course Recovery

1001070RC


ESOL 100202002

Mathematics

33

Course Codes

M/J Grade 6 Mathematics,

M/J Course Recovery

1205010RC

M/J Grade 7 Mathematics, M/J Course Recovery

1205040RC

M/J Grade 8 Pre-Algebra, M/J Course Recovery

1205070RC

Science Course Codes

M/J Comprehensive Science 1 (M/J

Course Recovery)

2002040RC


Course Recovery)

2002070RC


Course Recovery)

2002100RC

Social Sciences

Course Codes

United States History

M/J United States History (M/J Course

34

Credit Recovery)

2100010R6 Civics

M/J Civics (M/J Course

Credit Recovery)

2106010RC

World History

M/J World History

(M/J Course Credit

Recovery) 2109010RC

SPECIAL EDUCATION The eligibility requirement for Summer Services (not ESY) for students with disabilities, grades 6, 7 and 8, is the same for non-disabled peers. Students with disabilities who participate in the 2021 Summer Services by meeting the eligibility criteria may need support and related services, as delineated on the students’ IEPs. For additional information contact the ESE Service Center Instructional Supervisor. ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) This program provides maximum opportunity for the rapid acquisition of English and a smooth transition into the regular English Language Arts program. The ESOL program for ELL students who meet the 2021 Summer Services eligibility criteria will be offered at all Instructional Summer Centers where such students are in membership (funded through Title I). SUMMER M/J LANGUAGE ARTS ESOL COURSE CODES The M/J Language Arts/ESOL required courses for ELL students are listed below. Any ELL student who failed these courses must be registered for the appropriate grade level course. These courses are recommended for use during the regular school year. In the summer, use these numbers only for those students who failed the course during the regular school year and meet eligibility. No allocation will be provided above the FTE Cap.

35

Grade(s) Eligibility ESOL Course Code

6 Course Recovery and Promotion 100200002





Grouping and Scheduling Students If a school does not have sufficient ELL students to form grade-level M/J Language Arts through ESOL classes, such students will be scheduled with other students in the appropriate grade-level English Language Arts classes. The teacher will be ESOL endorsed. ALLOCATIONS* FOR GRADES 6 - 8 The 2021 Summer Services for grades 6, 7 and 8 is funded using basic teacher allocations and a class ratio of 1:25.

Grade Level or Category

Ratio Comments

6, 7 and 8 (Course Recovery)

1:25 Intensive Instructional Services

*For staffing purposes only in middle schools, as prioritized: Students in grades 6, 7, and 8 who are in need to recover courses for promotion. The staffing allocation will not be adjusted for additional enrollees above the cap.

Counselors Social Workers Extra Period Teaching Supplements Based on the proposed summer schedule, no extra period teaching supplements will be required for the Summer School Program. Any extra period supplements paid will be charged to the school's discretionary (02) account.

CTE SUMMER PROGRAM

36

Program Dates

Program Description Student

Eligibility Course Codes

SESSION 1:

JUNE 14 thru

JULY 1

SESSION 2:

JULY 5 thru

JULY 23

Academy of Future Entrepreneurs Summer Camp will provide students the opportunity to turn their hobbies, interests, and dreams into viable business ventures. During the camp experience, students will understand their personal entrepreneurial mindset and an incentive to improve upon developing their skillsets. Students will engage with entrepreneurs and receive guidance on their business ideas through field trips and guest speakers. The camp concludes with an Expo during which students pitch their entrepreneurial ideas. Recommended Teacher Certifications: The entity hires their own instructors.

Middle and High School students from the 13 Entrepreneurship Education and Training Grant Schools Capacity: 150 students

NO COURSE CODES

REQUIRED

SPEAK UP! SUMMER PROGRAM

Program Dates



JULY 26 thru JULY 31

MORNING SESSION: 10:30 AM – 12:00 PM

AFTERNOON

SESSION: 1:00 PM – 2:30 PM

Speak Up! Summer Camp is a six-day virtual writing camp for students in grades 6-10 to brainstorm activities, craft exercises, and engage in workshops established by poets and fiction writers. Campers will participate daily in master classes with best-selling authors, sponsored by the Miami Book Fair International and Miami-Dade College. A licensed family therapist and poet will help students explore connections between mental health and the creative writing process, utilizing creative writing prompts alongside meditation exercises.

For further information see

Weekly Briefing #30730

Grades 6 – 8 students Capacity: 50 students

NO COURSE CODES

REQUIRED

37

SENIOR HIGH SCHOOLS

STUDENT ELIGIBILITY CRITERIA, GRADES 9, 10, 11, AND 12 Senior high school students focus will be on advancing progress, promotion, and increasing opportunities for graduation. High school students may attend an adult education program for credit recovery. In order to process the August 2021 graduation for twelfth grade students who attended the adult program to earn graduation credit, the following action must be taken:

• Schools must enter students into their high school’s summer file with the entry date of 08/05/21 by 4:00 p.m. on Wednesday, August 11, 2021.

• Course and grade information earned in the adult center will be entered programmatically to the Course Transfer/Credit Evaluation (TRACE) system by ITS. This will ensure the credit and grade earned in the adult course(s) are used in the graduation calculation.

• At 4:00 p.m. on Wednesday, August 11, 2021, DSIS will be inactivated for Rollover Processing. Students’ GPAs and credits earned will be updated prior to graduation processing.

• Schools must verify that each student has met all criteria for graduation. Students who are missing graduation criteria will be withdrawn as a “DNE” (No Show).

• Students that meet the graduation criteria will be withdrawn as a “W06” if no graduation code is entered. If a Graduation Type has been entered, the student will be withdrawn with the appropriate graduation code.

• Students shall not be withdrawn from the current school. Do not withdraw students that will be attending the Adult Education Program with a W26.

The eligibility requirement for Summer Services (not ESY) for students with disabilities, grades 9 to 12, is the same as for non-disabled peers. Students with disabilities who participate in the 2021 Summer Services by meeting the eligibility criteria may need support and related services, as delineated on the students’ IEPs. For additional information, contact the ESE Service Center Instructional Supervisor. For additional information regarding adult education co-enrollment, please contact Dr. Reginald H. Johnson, Administrative Director, Adult and Community Education, at

38

305 995-7025. ALGEBRA I HIGH SCHOOL CREDIT RECOVERY

Program Dates Program Description

Student Eligibility

COURSE CODE

JUNE 14 thru

JULY 22

TIME: MONDAY

thru FRIDAY

2:00 p.m. – 6:00 p.m.

TEACHER PLANNING

DAYS JUNE 10 for

Algebra I Teachers

M-DCPS students in grades 9 through 12 will be able to recover the Algebra I graduation course requirement. Recovery courses will be provided in both MSO and PHY. Recommended Teacher Certifications: Mathematics 6-12; Mathematics 5-9

Grades 9 through 12 students who have failed the Algebra I course

Teacher/Student Ratio = 1:25

ALGEBRA I

120031001

SPEAK UP! SUMMER CAMP

Program Dates



JULY 26 thru JULY 31

MORNING SESSION: 10:30 AM – 12:00 PM

AFTERNOON

SESSION: 1:00 PM – 2:30 PM

Speak Up! Summer Camp is a six-day virtual writing camp for students in grades 6-10 to brainstorm activities, craft exercises, and engage in workshops established by poets and fiction writers. Campers will participate daily in master classes with best-selling authors, sponsored by the Miami Book Fair International and Miami-Dade College. A licensed family therapist and poet will help students explore connections between mental health and the creative writing process, utilizing creative writing

Grades 9 through 10 students Capacity: 50 students

NO COURSE CODES

REQUIRED

39

prompts alongside meditation exercises.

For further information see Weekly Briefing #30730

ALGEBRA 1 EOC PREP HOME CONNECTIONS

Program Dates Program Descriptions Student Eligibility

COURSE CODES

JUNE 11 thru AUGUST 20

EOC

ADMINISTRATION JULY 19 & JULY

20

Students who passed the Algebra course but did not pass/take the Algebra I EOC will have access to Algebra I prep lessons. The online lessons can be accessed throughout the summer to prepare for the July 11-22 Summer Algebra I EOC Administration. For detailed instruction on how

students should navigate through program please see

link below:

ACCESSING THE ALGEBRA I EOC PREP

Students who did not pass/take the Algebra I EOC, but passed the course

NO COURSE CODES

REQUIRED

ACT/SAT PREP HOME CONNECTIONS

Program Dates

Program Descriptions Student

Eligibility COURSE CODES

JUNE 11 thru

AUGUST 20

All high school students will have access to online SAT and ACT prep lessons. The digital lessons can be accessed via the Student Portal throughout the summer months and will ensure that students receive a comprehensive study of the topics on the tests and practice time to master the skills.

Grades 9 through 12 students

NO COURSE CODES

REQUIRED

https://api.dadeschools.net/WMSFiles/10/links/Accessing%20the%20eLearning%20Algebra%201%20Prep.pdf

https://api.dadeschools.net/WMSFiles/10/links/Accessing%20the%20eLearning%20Algebra%201%20Prep.pdf

40

For detailed instruction on how students should navigate through

program please see link below:

ELA ACT/SAT PREP HOME CONNECTIONS

MATHEMATICS ACT/SAT PREP

HOME CONNECTIONS

OTHER INSTRUCTIONAL PROGRAMS EXTENDED SCHOOL YEAR (ESY) SERVICES FOR STUDENTS WITH DISABILITIES Students with disabilities, ages 3 to 21, who have an IEP, may be eligible for ESY services, even if other 2021 Summer Services Program eligibility criteria are not met. ESY services include special education and related services provided beyond the regular 180-day school year through the IEP process. The determination of whether a student receives ESY services, the type of services, and the duration and frequency of services, is an individual decision made by the IEP Team. The determination of ESY services is made by the IEP Team and is based on the individual goals delineated on each student’s IEP, in accordance with District procedures and federal mandates. Students who are eligible for ESY services can participate at any time within the timeframes specified. Services vary in intensity, type, and location depending upon the students’ needs. Services are typically provided using the same time allotted for the basic summer program. To prepare for the registration, scheduling, and delivery of services, the current school is to verify that ESY services are documented on the corresponding student’s IEP. An IEP copy must be available in the Exceptional Student Education – Electronic Management System (ESE-EMS) and include the end of year status reports on IEP goals. Periodic updates, forms, and additional information including enrichment activities are available through the ESE website at http://ese.dadeschools.net/. NOTE: Students eligible for both 2021 Summer Services and ESY services may select to participate in one of the two programs; however, participation in the 2021 Summer Services is recommended. Prekindergarten Program for Children with Disabilities

https://api.dadeschools.net/WMSFiles/10/links/USATESTPrep%20Instructional%20Framework.pdf

https://api.dadeschools.net/WMSFiles/10/links/USATESTPrep%20Instructional%20Framework.pdf

https://api.dadeschools.net/WMSFiles/10/links/2021%20Summer%20305%20High%20School%20Math%20Summer%20SAT%20Prep%20Course.pdf

https://api.dadeschools.net/WMSFiles/10/links/2021%20Summer%20305%20High%20School%20Math%20Summer%20SAT%20Prep%20Course.pdf


41

Only Prekindergarten students with disabilities with an IEP that reflects ESY services are eligible to participate. ESY services will be provided at the same sites serving eligible Pre-K to grade 5 students.

REGISTRATION PROCEDURES FOR STUDENTS RECEIVING ESY SERVICES

Specific courses were created for ESY to identify students with disabilities receiving ESY services versus those in the Summer Services Program. The following is provided to assist in the completion of the registration of students receiving ESY services. The current school is to future into summer all ESY students receiving school-based services. For students receiving one to three days of service(s) per week, including walk-in, registration is to be completed at the ESY site on the first day the student is present. All other students should be pre-registered. Students approved for public McKay Scholarships should attend the summer school/ESY location based on their actual residence and not the public school assigned through the McKay during the 10-month school year. Students approved for private McKay Scholarships (LOC 3518) are not eligible to attend ESY. GRADES Pre-K – 5 (ELEMENTARY) All elementary school courses must be reported to the FDOE from the students’ schedules. The ESY and homeroom courses must be entered on the DSIS Student Record / Subject screen (PF1). ESY sites with students registered in Pre-K to grade 5 are to create a Master Schedule with the “EY” and homeroom courses listed below; then enter them on the PF1 student schedule screen in accordance with the IEP. This schedule must include a homeroom course, as this course will be used to take Electronic Gradebook attendance.

1. Use the specific subject course number for grades Pre-K – 5 to schedule all students into the corresponding homeroom course.

Homeroom Course # Grade Sequence

5400000A000 Pre-K 0000

5400000B000 KG 0001

5400000C000 1st 1001

5400000D000 2nd 2001

42

2. Use the following course numbers for grades Pre-K – 5 to create a Master

Schedule and schedule students based on the ESY ESE-EMS Reports. These reports provide the list of appropriate services for each student. The course schedule must be verified with the actual IEP. All academic services are provided through the Instructional Support courses as listed below:

Additional instructions are available in the Summer Session Informational Bulletin for Elementary Schools, available through e-handbooks at http://ehandbooks.dadeschools.net. SECONDARY ESY sites are to create a Master Schedule with the “EY” courses as follows:

5400000E000 3rd 3001

Homeroom Course # Grade Sequence

5400000F000 4th 4001

5400000G000 5th 5001

ESY Course Names & Numbers Pre-K-5

Prekindergarten Disabilities: Age 3-5 (Part Time) Instructional Support

7650130AP00

Therapeutic Instructional Support: PK-5 (ESY) (Grades K-5)

7700010EY00

Speech and Auditory Training: PK-5 (ESY) (DHOH Itinerant Instructional Support)

7763020EY00

ESY Course Names & Numbers Pre-K-5

Expanded Core Competencies: PK-5 (ESY) (VI Itinerant Instructional Support)

7763080EY00

Speech Therapy: PK-5 (ESY) (F) 7763030EY00

Language Therapy: PK-5 (ESY) (G) 7763040EY00

Occupational Therapy: PK-5 (ESY) (D) 7763050EY00

Physical Therapy: PK-5 (ESY) (E) 7763070EY00


43

ESY Course Names & Numbers

6-8 9-12

Therapeutic Instructional Support: 6-8 (ESY) Therapeutic Instructional Support (ESY) 9-12

7800010EY00 7900010EY00

ESY Course Names & Numbers

6-8 9-12

Speech and Auditory Training: 6-8 (ESY) Expanded Skills: 9-12 (ESY) (DHOH Itinerant Instructional Support)

7863020EY00 7963040EY00

Expanded Core Competencies: 6-8 (ESY) Learning Strategies (ESY) 9-12 (VI Itinerant Instructional Support)

7863080EY00 7963080EY00

Speech Therapy: 6-8 (ESY) Speech Therapy (ESY) 9-12 (F)

7866030EY00 7966030EY00

Language Therapy: 6-8 (ESY) Language Therapy (ESY) 9-12 (G)

7866040EY00 7966040EY00

Occupational Therapy: 6-8 (ESY) Occupational Therapy (ESY) 9-12 (D)

7866050EY00 7966020EY00

Physical Therapy: 6-8 (ESY) Physical Therapy (ESY) 9-12 (E)

7866070EY00 7966010EY00

Enter the courses on the PF1 student schedule screen in accordance with the IEP. ITS will programmatically update the PF21 screen, the Summer ESE Courses screen, with the course information from the Master Schedule and student schedules (PF1). The ESY ESE-EMS Report is a valuable resource in this process. Additional instructions are available in the Summer Session Informational Bulletin for Secondary Schools available through e-handbooks at http://ehandbooks.dadeschools.net. SPECIAL TRANSPORTATION FOR ESY 2021 Extended School Year (ESY) Transportation List The current school is to complete and submit the 2021 Extended School Year (ESY) Transportation List (FM-7042) for all students eligible for ESY who will require transportation services, as requested on the ESY School Assignment and Transportation Reservation form, as well as any subsequent additions and/or revisions. See Appendix D for a sample of the form. Completed forms shall be emailed to the Department of Transportation, to the attention of Ms. Terri Johnson at [email protected] or fax the forms to Ms. Johnson at 305 234-9053 or 305 234-2679. Completed forms shall also be faxed to the appropriate ESE Service Center. Submit a separate form for each ESY school location. Indicate whether this is a new



44

request or a revision to a previous request for each student listed. The form may be accessed through the ESE website at http://ese.dadeschools.net. Requests submitted after Friday, June 18, 2021 will not be guaranteed transportation on the first day. ESY bus route and student bus assignment information will be available on the Summer School Transportation (SST) screens beginning Monday, June 7, 2021. Information on the SST screens will be updated on a daily basis. For additional information or questions, please contact Transportation at 305 969-2225.

Students approved for public McKay Scholarships should attend the summer school/ESY location based on their actual residence and not the public school assigned through the McKay during the 10-month school year. Note: Please refer to Section III of this document for special transportation procedures for students with disabilities accessing 2021 Summer Service Programs.

DELIVERY OF ESY SERVICES

Teachers providing ESY services are required to maintain attendance and participation logs utilizing the School-Based Extended School Year (ESY) Services Log: 2021 (FM-6574). See Appendix D for sample of form. For the most updated version, please refer to the ESE website. Teachers must access a copy of each student’s IEP in ESE-EMS and utilize it to provide the designated services. Recommended activities and support materials are available through the ESE website at http://ese.dadeschools.net. Select “Site Directory/Services and Programs” then scroll down to find “ESY.” At the close of ESY services, the original ESY Services Log is to be filed in the student’s record folder, if the cumulative file is available. Forms for students attending from other school locations will be picked up by ESE District Personnel. ESY materials and supplies remaining at the end of the services are to be boxed and labeled and will be picked-up by ESE District Personnel so that they may be available for future use. ALLOCATIONS ESY is provided based on the requirements of the Individuals with Disabilities Education Act (IDEA) and implementation of the regulations of 34 CFR 300.309. ESY allocations are based on the unique needs of the individual student and the frequency of specialized instruction and supplementary and related services according to the IEP. Therefore, the pupil/teacher ratio is determined by the services required for those in attendance. Projected staff allocations will be provided by the Department of ESE based on



45

registration information and the ESE-EMS IEP. Allocation adjustments between the initial allocation and the first day of ESY, based on verified enrollment revisions, will be processed as needed. Any hiring above the provided staff allocation must be pre-approved. ESY Materials, Equipment, and Supplies (IDEA) Materials and supplies will be provided to ESY school sites. Delivery of equipment that is not available at an ESY school site will be coordinated by the Department of Exceptional Student Education.

DUAL ENROLLMENT

M-DCPS is committed to providing opportunities for students to accelerate course study and to enroll in advanced academic classes. Pursuant to Florida Statute 1007.271, F.S., secondary students who are eligible for dual enrollment shall be permitted to enroll in Dual Enrollment courses offered during the summer term. If a student is projected to graduate from high school before the completion date of the postsecondary course, the student may not take that course through dual enrollment; therefore, current high school seniors are not eligible to take summer Dual Enrollment courses. The Summer School Program offers dual enrollment courses to allow qualified students to receive high school and college or university credit concurrently. Incoming seventh through twelfth grade students, who meet minimum requirements, as stipulated by state statute and the individual colleges or universities, may enroll in such classes. Minimum requirements may include a 3.0 unweighted grade point average (GPA) and a passing score on the Postsecondary Education Readiness Test (P.E.R.T.), SAT, or ACT as determined by the postsecondary institution. Dual enrollment provisions require the college or university to waive tuition and the District to fund the cost of the textbooks. Students are, however, responsible for their own transportation. The summer semesters at Miami Dade College will be held as follows: First six (6) weeks: May 10, 2021 – June 18, 2021, Second six (6) weeks: June 21, 2021 – July 30, 2021, Twelve (12) weeks: May 10, 2021 – July 30, 2021. The summer semesters at Florida International University (FIU) will be held as follows: Summer A: May 10, 2021 – June 18, 2021, Summer B: June 21, 2021 – July 30, 2021, Summer C: May 10, 2021 – July 30, 2021. Standard dual enrollment procedures should be followed when registering students for summer college or university courses, including following all instructions found on the college or university website. Application and registration processes are all digital and vary for each post-secondary institution. Each institution has a digital DOCU sign process requiring approval from the principal, counselor, and parent. Approval for

46

registration and course selection must take place prior to the end of the school year. Dual Enrollment textbooks must be returned to the student’s originating Middle School, K-8 Center, or High School at the end of the summer term. All Dual Enrollment courses taken in the summer must be entered in order to capture the student and course information. All Dual Enrollment courses taken in the summer 2021 that are entered in TRACE will count in the High School Accountability calculation for the school year 2021-2022. Summer Dual Enrollment courses must be entered via TRACE, including the posting of final grades, no later than October 29, 2021, for courses to be credited toward the 2021-2022 school year accountability points. Additional guidelines and information related to the summer dual enrollment program have been sent directly to schools via Weekly Briefing #29494. Questions concerning dual enrollment procedures and guidelines should be directed to Ms. Montserrat Paradelo, District Supervisor, Advanced Academic Programs, at 305 995-1934. Questions related to academic advisement regarding dual enrollment should be directed to Ms. Ana Tigerino, Curriculum Support Specialist, Division of Student Services, 305 995-7320.

FLORIDA VIRTUAL SCHOOL

During the summer, Florida Virtual School (FLVS) provides middle and high school courses to students. Registration is available on their website at www.flvs.net with the approval of the school site counselor.

ADULT/TECHNICAL COLLEGES AND DIVISION OF EDUCATIONAL

OPPORTUNITY AND ACCESS The Division of Educational Opportunity and Access (DEOA) reports to the Office of School Operations/Adult-Technical and Educational Opportunity and Access. This office supervises and monitors educational programs offered at selected schools and outreach locations throughout the community including the Juvenile Justice Center School (JJCS), which provides academic instruction for detained students throughout their juvenile justice court proceedings. The DEOA is comprised of schools and centers that serve students outside the mainstream of traditional programs. The DEOA is divided into four categories: detention centers, drug/alcohol rehabilitation centers, alternative programs, and temporary shelters. Residential and day treatment programs operating under the Department of Juvenile Justice (DJJ), offer 240 instructional days in alignment with state statutes. Selected DEOA centers serve students awaiting trial from the Miami-Dade County Department of Corrections and Rehabilitation. For more information regarding these programs, contact the Office of School

http://www.flvs.net/

47

Operations/Division of Educational Opportunity and Access (DEOA) at 305 995-7582.

eLEARNING TOOLBOX HOME CONNECTIONS The District will provide links to online applications, tools, and games that students can access 24/7, via the Student Portal, from any place with internet connectivity. These resources will allow students in grades K-12 to practice and apply what they learned during the school year and to explore new concepts. Content will include both open source and district-licensed applications. eLEARNING Toolbox: MOBILE DEVICE SUMMER CHECKOUT – HIGH SCHOOLS

ONLY Summer Prep Programs Senior high school students who passed the Algebra 1 course but failed the Algebra 1 End of Course (EOC) assessment, will be eligible to check out mobile devices from their schools in order to participate in online Algebra 1 EOC assessment prep modules. Rising seniors who failed the ELA Florida Standards Assessment will be eligible to check out mobile devices from their schools to access Khan Academy’s online SAT prep. For additional information, please contact the Instructional Technology Department, at 305 995-7603.

EARLY CHILDHOOD PROGRAM

EARLY HEAD START PROGRAM

The M-DCPS Early Head Start Program will be housed at nine locations.

EARLY HEAD START CENTERS

Location

#

Early Head Start Center Address

0331 Chapman Partnership (North) 1550 N. Miami Avenue

Miami, Florida 33136

0351 Chapman Partnership (South) 28205 S.W. 124th Court

Homestead, Florida 33033

0681 Carol City Elementary (United Way)* 4375 N.W. 173rd Drive

Miami Gardens, Florida 33055

1681 Lillie C. Evans K-8 Center (United Way)* 1895 N.W. 75th Street


2901 Leisure City K-8 Center 14835 Filmore Lane

48

Location

#

Early Head Start Center Address

Homestead, Florida 33033

3181 Melrose Elementary School at Bethune Early

Childhood Center

2900 N.W. 43rd Terrace


4461 Pine Villa Elementary School at Isaac Withers

Early Childhood Center

21300 S.W. 122nd Avenue


4651 Ethel F. Beckford/Richmond Elementary

(United Way)*

16929 S.W. 104th Avenue


5981 Dr. Edward L. Whigham PLC 8035 S.W. 196th Street


Weekdays: Monday, June 14, 2021 – Friday, July 30, 2021 7:30 a.m. – 5:00 p.m. (9.5 instructional hours for students)

*United Way: Monday, June 14, 2021 – Wednesday, August 4, 2021 7:30 a.m. – 5:30 p.m. (10 instructional hours for students)

No school on Monday, July 5, 2021 CURRICULUM M-DCPS Early Head Start Programs use The Creative Curriculum for Infants, Toddlers and Twos which includes three comprehensive volumes that reflect 38 research-based objectives for development and learning that are predictors of school success. They are aligned with state learning standards and two objectives are dedicated to English Language acquisition. This new edition helps teachers to plan and implement every aspect of caring for and teaching children from birth to age 3 effectively. Volume 1: The Foundation, which outlines the research behind the curriculum and discusses the five central components of nurturing care and teaching. Volume 2: Routines and Experiences, which discusses the five routines and eight experiences that are essential to the development and learning of children birth to age 3, explaining how to plan intentionally while maintaining the flexibility to respond to the changing interests and abilities of young children. Volume 3: Objectives to Development and Learning: Birth Through Kindergarten, which explains the skills, knowledge, and behaviors that matter most to the continuing development and learning of very young children.

49

STAFFING Teamwork is an interactive process that is crucial in creating a supportive climate for

young learners. When adults work together to establish and maintain active learning

environments for children the effects are far-reaching. The team shares responsibilities

throughout the daily routine. The Early Head Start Assistant is to be in the classroom

throughout the day and provide support during all components of the day as mandated

by Head Start Program Performance Standards. It is important to remember that the

adult to student ratio must be maintained at all times.

Early Head Start Infants and Toddlers (Birth-Three) classrooms are staffed with one (1)

full-time Early Head Start Associate Educator and one (1) full-time Early Head Start

Assistant.

PAYROLL

All employees will be compensated accordance to the Payroll Reporting Instructions for Intersession and the 2021 Summer Session. STUDENT ATTENDANCE Information will be sent to specific school locations for summer implementation. TRANSPORTATION No transportation will be provided for Early Head Start students. FOOD SERVICES Meal services will be provided. M-DCPS Summer Early Head Start and Head Start Centers must request breakfast and lunch service for dates 6/14-8/6/21 by sending an e-mail to [email protected]. As per Florida Department of Agriculture and Consumer Services’ requirement, a minimum of two site personnel must be trained in the operation of the Summer Meals program and a minimum of one staff be present at each meal service to supervise service and accountability. Food and Nutrition will inform Head Start and Early Head Start staff training dates and location.

OTHER SUMMER SERVICES

BEFORE/AFTER SCHOOL PROGRAMS


50

Before/After School Programs are offered annually at 231 elementary schools and middle school locations through the Community Education and Before/After School Programs.

SUMMER CAMPS

During the summer (Monday, June 14, 2021 through Friday, August 13, 2021), approximately 80 locations will offer full-day fee-supported summer camps and fee-supported before and after school programs. A list of the 2021 Summer Camp sites may be found at www.dadecommunityschools.net. For additional information, please contact the Office of Community Education and Before/After School Programs at 305 817-0014, Monday through Friday, from 8:00 a.m. until 4:30 p.m.

MIDDLE SCHOOL ENRICHMENT PROGRAMS Middle School Enrichment Programs will be operational during the summer (Monday, June 14, 2021 through Friday, August 13, 2021) but only at a limited number of locations. A list of the 2021 Summer Camp sites may be found at www.dadecommunityschools.net. For further information, please call Ms. Eunice Soto at 305 995-1811 or Mr. Victor Ferrante at 305 817-0014.

COLLABORATIVE INITIATIVES Cooperative academic and recreational services will be provided at paired school sites to the extent practicable. M-DCPS will work in conjunction with various municipal agencies, community partners, and institutions of higher education in an effort to provide safe and maximized services for the students of Miami-Dade County. See Appendix B for the list of mayors and Parks and Recreation Departments within Miami-Dade County, Florida.

SUMMER YOUTH INTERNSHIP PROGRAM

Program Dates



JULY 1 thru

AUGUST 5

The internship experience gives students a chance to gain real-world, hands-on experience, make lasting professional connections, and discover more about their interests and proficiency along a specific career path. Internship experiences are linked to students’ future career goals in order to make learning more engaging and relevant. The business

Rising 10th to 12th graders between the ages of 15-18 Academic and dual enrollment is available

M-DCPS High School Credit Course Codes

AOHT 884513002 (Hospitality Internship)

AOF

881513002



51

partners who hire these students as interns benefit from the efforts of enthusiastic, prepared, and highly conscientious workers and get the chance to train and recruit future employees.

For further information see link below:

2021 Summer Youth Internship

Program Student Handbook

School Internship Teacher/Champions

https://miami.getmyinterns.org/

and includes a $1,300 stipend. Capacity: 2,450 students who meet eligibility, including 245 ESE students

(Financial Internship)

AOIT

050030011 (Executive Internship) 0500310LS (Executive

Internship 2 Leadership

Skills)

AOE Course Titles

Hospitality Internship I/

Financial Internship I/ Executive

Internship I (Leadership

Skills) 050030011 (Executive Internship) 0500310LS (Executive

Internship 2 Leadership

Skills)

MIAMI DADE COLLEGE

Course Codes

https://ctemiami.net/wp-content/uploads/2021/04/2021-Student-Handbook-4-7-21.pdf

https://ctemiami.net/wp-content/uploads/2021/04/2021-Student-Handbook-4-7-21.pdf

https://miamidadeschools-my.sharepoint.com/:x:/g/personal/309976_dadeschools_net/EW1bWZ3RA5VBs8Keq7KDGDcBH9w6xTMxRBKGF4ytPkidkg?rtime=gbnlR5EJ2Ug

https://miamidadeschools-my.sharepoint.com/:x:/g/personal/309976_dadeschools_net/EW1bWZ3RA5VBs8Keq7KDGDcBH9w6xTMxRBKGF4ytPkidkg?rtime=gbnlR5EJ2Ug

https://miami.getmyinterns.org/

52

ENGINEERING (AOE)

EGN194901

HOSPITALITY MANAGEMENT

(AOHT) HFT194901

GENERAL BUSINESS FINANCE

GEB194901

MANAGEMENT INTERNSHIP

(AOF) MAN194901

BIOLOGY CO-OP

WORK EXPERIENCE 1

(AOHS) BSC194901

COMPUTER SCIENCE &

COMPUTING TECHNOLOGIES (AOIT) (Minimum

160-hour requirement) CIS194901

FLORIDA INTERNATIONAL

UNIVERSITY Course Codes

HOSPITALITY MANAGEMENT INTERNSHIP HFT394101

53

For additional information, please contact Dr. Lupe Ferran Diaz, Executive Director, Career Technical Education, at 305 693-3030, or email at [email protected].

CTE SUMMER PROGRAMS

Program Dates


Eligibility COURSE CODES

PROGRAM DATES

DATES &

TIMES VARY BY

PROGRAM

Entrepreneurship Education Training – Academy of Future Summer Camp Recommended Teacher Certifications: The entity hires their own instructors. Future Banker’s Camp – Finance Academies Recommended Teacher Certifications: The entity hires their own instructors. Coding Camp - Girls Who Code Recommended Teacher Certifications: The entity hires their own instructors. Cyber Camp - Miami Dade College Recommended Teacher Certifications: Miami Dade -The entity hires their own instructors. Computing in the Cloud Camp - Miami Dade College Recommended Teacher Certifications: The entity hires their own instructors.

Grades 9 through 12 students

ENTREPRENEURSHIP EDUCATION

TRAINING

NO COURSE CODE REQUIRED

FUTURE BANKER’S CAMP

AOF 881513002 *Teacher

Recommendation Required

CODING CAMP – GIRLS WHO CODE


CYBER CAMP and COMPUTING IN THE

CLOUD



54

For further information see link below:

2021 CTE Summer Camps

COMMUNITY EDUCATION CENTERS M-DCPS Community Education Centers operate on a 12-month basis. Each site offers a variety of educational, recreational, cultural, social, and enrichment programs for people of all ages. Community Education Centers also provide opportunities for all community members to participate and make maximum use of public school facilities. Presently, there are 17 Community Education Centers and 22 Adult and Community Education Centers in operation during the school term. A list of all Community Education Centers may be found at www.dadecommunityschools.net. For additional information, please contact your neighborhood Community Education Center or call the Office of Community Education and Before/After School Programs at 305 817-0014, Monday through Friday, from 8:00 a.m. until 4:30 p.m.

HAZARDS OF EXPOSURE TO THE SUMMER SUN

In previous summers, there have been several instances of parents'/guardians’ complaints concerning their children becoming badly sunburned during extended outdoor activities such as marching band practice, athletic practice, water safety activities, and field trips. The following is recommended:

• Student exposure during the peak sun hours 10:00 a.m. to 3:00 p.m. should be limited. Students should be out of the sun at regular intervals. If possible, shaded areas for activities should be utilized.

• Encourage students to apply sunscreen at least 15 to 30 minutes before going outside for extended periods of time for band practice and athletic practice. The extra time allows the active ingredients to sink into the skin. They should apply sunscreen frequently while in the sun.

• Students should not stop using sunscreen even after they have begun to tan. Tanned skin is no protection against ultraviolet rays of the sun.

• All students should be fully hydrated prior to participation in prolonged physical activity. Drinking 12 to 20 ounces of fluid 10 to 20 minutes prior to exercise is recommended.

https://api.dadeschools.net/WMSFiles/10/links/CTE%20Summer%20Camps.pdf


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• Throughout prolonged exercise, students should consume at least eight (8) ounces of fluid every 15 to 20 minutes.

• Clothing should be lightweight and absorbent to facilitate the evaporation of sweat.

• Acclimate the students to exercising in hot humid conditions; DO NOT ELIMINATE the activity.

• Permit students to wear hats while outdoors during physical education classes; this does not conflict with the school’s no hat policy.

• Recommend to parents that students apply sunscreen with a SPF 30 or higher prior to leaving home, when the students will be participating in outdoor activities.

Your cooperation in bringing this information to the attention of staff members involved in band practices, athletics, and field trips in your 2021 Summer Services Program is strongly recommended.

SECTION III

OPERATIONAL GUIDELINES

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OPERATIONAL GUIDELINES

FOOD SERVICES The Department of Food and Nutrition will provide breakfast and lunch meal service at

no charge for children in attendance at all Open Instructional Summer Centers and

Camps. As per the Florida Department of Agriculture and Consumer Services’

requirement, a minimum of two staff members at each Summer Site must be trained in

the operation of the Summer Meals program and at least one of the trained staff must

be present throughout the entire breakfast and lunch meal period to supervise service

and accountability. Food and Nutrition will inform Summer staff regarding training

dates. At the majority of the sites the ordering, distribution, and accountability of the

meals will be done by food service staff in the school cafeteria (exceptions: personnel

shortages or low program enrollment/participation). In situations where food service

staff is not available, school/camp site personnel will be required to order, receive,

distribute and account for the meals. Elementary, K-8 Centers and Middle School

students will receive breakfast and lunch service, using the provisions stipulated above.

High School students attending Session 1 will receive breakfast and lunch, those

attending Session 2 will receive lunch. For questions, e-mail [email protected]

PROGRAM I: NATIONAL SCHOOL BREAKFAST AND LUNCH PROGRAM Through Program I, students eligible for free or reduced priced lunch during the regular school year will continue to receive summer lunch using the appropriate eligibility. Breakfast will continue to be at no charge. Breakfast and/or lunch service, as determined, may be offered, as per the stipulations mentioned above. PROGRAM II: SUMMER FOOD SERVICE PROGRAM FOR CHILDREN

(All Meals Free to Students) Participation in Program II is dependent upon criteria established by the Department of Agriculture. Program II provides for free breakfast and/or lunch to all students, 18 years of age and under, enrolled in summer school. The Summer Food Service Program for children regulations require that breakfast and lunch serving times is scheduled prior to the program’s start date. Breakfast and/or lunch service, as determined, may be offered, as per the stipulations mentioned above. SPECIALIZED FOOD PREPARATION FOR STUDENTS WITH DISABILITIES Specialized food items for students with disabilities must be coordinated with ESE. Please complete page 3 of the 2021 Extended School Year (ESY) and Summer Services Information Worksheet for any student with a disability requiring specialized food items and submit it to the ESE Service Center and the ESE office by Friday, May 7, 2021. See Appendix D for sample of form. For the most updated version of the form,


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please refer to the ESE website at http://ese.dadeschools.net.

TRANSPORTATION

TRANSPORTATION ELIGIBILITY

Transportation for the 2021 Summer Services Program will be provided to the following students:

1. Extended School Year (ESY) students with disabilities, who have a requirement in their IEP for transportation for ESY as a related service, will receive transportation in accordance with the requirements of their IEP. Refer to Section II for ESY special transportation procedures.

2. Students who are eligible for the regular 2021 Summer Services Program will

receive transportation as follows:

• Students with disabilities will receive transportation in accordance with the requirements of their IEP.

• If the student’s IEP does not require specialized transportation services, then the student shall receive transportation on the same basis as regular education students.

• Regular education students and special needs students who do not require specialized transportation services, and who live less than two (2) miles from their assigned summer school, WILL NOT receive transportation.

• All regular education students and special needs students who do not require specialized transportation services, and who live more than two (2) miles from their assigned summer school, will be eligible to ride shuttle buses from their REGULARLY ASSIGNED school, when the home school is closed for the summer, to their assigned open summer center. Parents are responsible to get their students to and from the REGULARLY ASSIGNED school in order for them to ride the shuttle bus, regardless of the distance the residence is from the school.

• Students attending classes at their home school for the summer session will not receive transportation, regardless of the distance they live from the school.

STUDENT ELIGIBLE FOR TRANSPORTATION?

REQUEST FORM NEEDED?

ESE student enrolled in ESY – Student receives transportation


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IEP does not require specialized transportation services to access ESY

on the same basis as regular education students (see below)

NO

STUDENT ELIGIBLE FOR TRANSPORTATION?

REQUEST FORM NEEDED?

ESE student not in ESY – IEP requires specialized transportation services

Transportation will be provided in accordance with IEP

Yes – submit Form 7466

ESE student not in ESY – IEP does not require specialized transportation services

Student receives transportation on the same basis as regular

education students (see below)

NO

Regular education student – lives within 2 miles of assigned summer school

NO

NO

Regular education student – lives more than 2 miles from assigned summer school

YES – student may ride shuttle bus between home school and

summer school

NO

Regular education student – attends home school for summer session

NO

NO

TRANSPORTATION REQUEST FORMS There are two (2) different forms that are used to request summer transportation for ESE students who have a requirement on their IEP for specialized transportation services:

1. ESE students who have a requirement in their IEP for Extended School Year (ESY) services and who have a requirement in their IEP for specialized transportation services will need to have a Form 7042 sent to Transportation.

• The student’s current school must complete the 2021 Extended School Year (ESY) Transportation List (FM-7042). See Appendix D for a sample of the form. For the most updated version, please refer to the Records and Forms link at http://forms.dadeschools.net/.

• Schools are to include only those eligible students on the form who they have verified will actually want to use our transportation services during the summer session.

• The completed Form 7042 shall be emailed to the Department of Transportation, to the attention of Ms. K. Perez at [email protected] or fax the forms to Ms. Perez at 305 234-9053 or 305 234-2679. Completed forms shall also be faxed to the appropriate ESE Service Center.

http://forms.dadeschools.net/



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2. ESE students who have been enrolled for a regular education summer class (3rd

grade reading camps course recovery and promotion for students in grades 8 and 7) and who have a requirement in their IEP for specialized transportation services will need to have a Form 7466 sent to Transportation.

• The student’s current school must complete the 2021 ESE Summer Services Transportation List (FM-7466). See Appendix D for a sample of the form. For the most updated version, please refer to the Records and Forms link at http://forms.dadeschools.net/.

• Schools are to include only those eligible students on the form who they have verified will actually want to use our transportation services during the summer session.

• The completed Form 7466 shall be emailed to the Department of Transportation, to the attention of Ms. K. Perez at [email protected] or fax the forms to Ms. Perez at 305 234-9053 or 305 234-2679.

SUMMER SCHOOL TRANSPORTATION (SST) SCREENS Information on summer school bus routes and bus assignments for students attending the 2021 Summer Session will be available on the Summer School Transportation (SST) screens via the M-DCPS Intranet.

• Employees who need to access the SST screens must be granted access by the site administrator with “AAAA” authority for the work location. The application for the Summer Transportation Inquiry Screens is “WST1.”

• If assistance is needed with authorizing a person to have access to the SST screens, create an Ivanti Service Manager (ISM) request via the Employee Portal at http://www.dadeschools.net/employees.asp. ➢ select New Issue and then select “ASK ITS A QUESTION” ➢ describe the problem

The SST screens for the 2021 Summer Session will be available beginning on Monday, June 7, 2021. The SST screens will be updated every night, so it is recommended that summer school staff check the SST screens at least daily to ensure they have the most current information on summer school bus routes and student bus assignments.

http://forms.dadeschools.net/




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PAYROLL SCHEDULE AND PROCEDURES SUMMER STAFF MORALE The morale of the summer center staff is an important factor in the success of the 2019 Summer Services/Extended School Year Program. Compensation of salary paid WHEN EXPECTED contributes a great deal to maintaining good staff morale. Therefore, it is imperative that the Instructional Summer/ESY Center administrators take the responsibility of ensuring that documents (e.g., sign-in sheets, etc.) are properly completed, input and approved in a timely manner. Failure to comply with processing deadlines will delay the employee’s payment. It is essential that the person(s) assigned the responsibility for inputting and approving payroll, be fully trained, and have access to all SAP time reporting training materials, as well as the Automated Summer School Program Procedures and that they be thoroughly familiar with them. In addition, it is important to know the name and the telephone number of the Payroll Specialist in the Payroll Department who is assigned to each Instructional Summer/ESY Center payroll. The use of these training materials and the Payroll Department telephone contact information should keep payroll problems from occurring. PAYROLL PROCESSING SCHEDULE The payroll processing procedures and the subsequent Payroll Processing Schedule have been provided to assist you in the prompt processing of payrolls. Summer School Sign-in Procedures for Full-Time Employees: Full-Time Employees, whether hired to work full-days or half-days, must continue to use M-DCPS launched District-wide online solution (app or through the employee portal) to indicate their attendance at the start of each scheduled workday. This online application is not intended for Part-time/Hourly employees. Each work location is responsible for ensuring that they report the employees’ attendance as indicated below, and only for the portion of the day that the employee is scheduled, and actually worked each day (either full-days or half-days). Summer School Reporting – Important Notice!

• To report time for teachers and full-time non-instructional – Follow the existing “F/T – Instructional” and “F/T – Non-Instructional” links. During the Summer Session, locations must report days present (attendances) using code 0100. It is very important to note that unlike the regular school year, for summer school, if

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code 0100 is not entered for each half-day worked, the employee will not be paid as present. Absences should be reported using the leave codes for “Summer 10-MO ONLY” listed on the Application for Short Term Leave Form (FM-5949 – Revision date 01-18). See Appendix D for sample of form.

• For part-time/hourly – Also follow the “Report Time – P/T-Hourly” link and indicate the total number of hours worked per week.

• For substitutes – There will NOT be a separate summer assignment set up for substitutes; you must use their existing sub assignments. To report time, use the existing link: “Report Time – Substitutes.”

Please note that the input screens will display both types of employees: a) Those for which only absences should be reported (such as 12-month

employees); and b) Those for which both days present and absences must be reported such as

summer half-day teachers. Additionally, payroll is due by 2:00 p.m. on payroll due dates. It is critical that each administrator assigns a fully trained alternate input (time

specialist) and a fully trained alternate payroll approver. To assign the alternate payroll approver/or time specialist role to someone who does not work at your cost center, the location administrator must do the following:

• Send an e-mail with the pertinent information to: [email protected] and copy Ms. Odalis J. Garces, Administrative Director, Payroll Department.

• The location administrator must also create an Ivanti Service Manager (ISM) request via the Employee Portal at http://www.dadeschools.net/employees.asp The ISM request and email must include the following:

➢ Email Subject: ALTERNATE TIME REQUEST – 1XXXX00 (Requestor’s Charge Location) – Must include the ISM request number

➢ Alternate’s name, employee number, and the role being requested (Time Specialist or Time Administrator).

• Your alternate approver MUST BE AN ADMINISTRATOR; and under NO CIRCUMSTANCES should any “role” be granted to anyone other than a District employee.



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Intersession

• Full-Time Employees – Intersession is any period outside of the regular school year and outside of the regular summer school (June 24, 2021 – July 30, 2021). For full-time employees that are required to work during the intersession, you must report them using the “Miscellaneous Payroll Transactions” link. You must report attendances using code 0150-Intersession. You must input four (4) hours for a half-day, or eight (8) hours for a full day. Absences other than injury or contagious disease will not be allowed during the intersession period.

• Employees working during the Intersession period must sign-in (and out depending on the time of employee) using the “blank” sign-in sheet, which is available through SAP.

o SAP o Click on the “Payroll” Tab o Click on “Daily Payroll Attendance Sheets” o Click on “Sign-In Sheet – Overtime” o Input the seven (7) digit Cost Center number, the pay period and

“Execute.”

• Time entries that are reported using the “Miscellaneous Payroll Transactions” link will not appear on the final roster. To access time that was input through the “Miscellaneous Payroll Transactions” link, click on “Display Working Times”. This report displays all the time information such as approval status, change history, person who entered, when it was entered and absence/attendance codes. These reports should be printed for your records. Records entered via the “Miscellaneous Payroll Transactions” link must be approved using the “Approve All Prior Pay Periods and Current & Prior Miscellaneous Transactions” link by the payroll approver.

• Part-time employees – To report time worked by part-time employees during the intersession period, use the existing reporting screens (links). If the pay period contains days from intersession, as well as Summer School days, all hours should be reported on the “Report Time – P/T-Hourly” link. However, be aware that hours worked during summer school must be reported on the summer assignment. To avoid confusion, please refer to the position control report to distinguish between personnel assignment numbers. Part-Time/Hourly employees must sign-in and out, using the sign-in sheets available through SAP.

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June 24 and June 25, 2021 – Two (2) Full Days of Professional Development Days for Teachers-Elementary Schools and K-8 (3rd Grade Teachers). June 24 and June 25, 2021 – Two (2) Half Days of Professional Development Days for Teachers-Middle Schools and K-8 (Half-Day Teachers).

SPECIAL PAYROLL INSTRUCTIONS

July 5, 2021 – Is a NON-PAID Recess day for all 10-month employees. DO NOT report any time unless the employee actually worked. FOOD SERVICE EMPLOYEES The schedule for Food Service employees reporting to work at the Production Centers for 2021 Summer Services will be determined. PROFESSIONAL DEVELOPMENT DAYS All teachers hired to work during the 2021 Summer Services shall report to their summer/ESY work location and participate in Professional Development Activities provided by the District or by each school.

• Full-day Teachers working the 20 full-day period for the Summer Reading Camps for retained third grade students and Literacy for rising third grade students will be afforded two full-days of Professional Development on Thursday, June 24, 2021 and Friday, June 25, 2021. Eligible full-day teachers will accrue a sick leave accrual.

2021 SUMMER PAYROLL PROCESSING SCHEDULE

SAP PAY

PERIOD #

PAY PERIOD From - Through

STANDARD DAYS IN THE PAY PERIOD

DAILY ATTENDANCE

SHEETS AVAILABLE TO PRINT

INPUT SCREENS

AVAILABLE ON-LINE TO INPUT TIME

FINAL ROSTERS

APPROVED BY 2:00 P.M.

TIME TRANSFER

& PAYROLL PROCESS BEGINS

P A Y D A T E REMARKS

13 6/11 - 6/24/2021

1 6/8 6/11 6/24 6/24 7/2

14 6/25 - 7/8/2021 9 6/21 6/25 7/8 7/8 716

15 7/9 - 7/22/2021 10 7/5 7/9 7/22 7/22 7/30

16 7/23 - 8/05/2021 6 7/19 7/23 8/5 8/5 8/1

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• Teachers assigned to an ESY, Pre-K to Grade 5 elementary, Pre-K to Grade 8, or Pre-K to Grade 12 Center locations, will be afforded two full days of Professional Development on Thursday, June 24, 2021, and Friday, June 25, 2021. Eligible full-day teachers will accrue a sick leave accrual.

• Teachers assigned to an ESY, Grades 6 to 12, middle school location, will be afforded two half-days of Professional Development on Thursday, June 24, 2021 and Friday, June 25, 2021. Eligible half-day teachers will accrue sick leave at one-half the rate it is accrued for full-time teachers.

• Professional Development days may be paid with the July 16, 2021 pay date.

All paraprofessionals (ESY only) hired to work during the 2021 Summer Services shall report to their summer/ESY work location and participate in Professional Development Activities provided by the District or by each school.

• Hourly paraprofessionals assigned to an ESY, Pre-K to Grade 5, elementary, Pre-K to Grade 8, or Pre-K to Grade 12 locations, will be afforded two days of hourly Professional Development on Thursday, June 24, 2021 and Friday, June 25, 2021.

• Hourly paraprofessionals assigned to an ESY grade 6 to 12 middle school location will be afforded two days of hourly Professional Development on Thursday, June 24, 2021 and Friday, June 25, 2021.

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PERSONNEL

TEACHERS (INSTRUCTIONAL PERSONNEL) (M-DCPS/UTD Contract, Article XVI -- SUMMER EMPLOYMENT)

CRITERIA FOR SUMMER EMPLOYMENT All currently employed instructional staff members, including counselors, are eligible to apply for summer employment. It is the intent of the M-DCPS/UTD Contract to offer summer employment to the maximum number of eligible teachers and counselors. Personnel selected for employment in the 2021 Summer Services shall be notified as soon as possible. Any personnel in a pending investigative status or on a performance improvement plan are not eligible for summer employment. In accordance with the United Teachers of Dade Contract, Article XVI, Section 2c., teachers who are “beyond training timeline” for META related training are not eligible to teach in the 2021 Summer Services Program. Teachers who fall into this category will have their names blocked out from 2021 Summer Services employment. In selecting teaching staff, the principal shall offer summer employment first to those teachers who have submitted the appropriate application on or before the established deadline, are certified in the subject area or are at the level in which they are selected to teach, and who have three (3) years of teaching experience. Teachers with less than three (3) years of teaching experience will not be considered for a waiver. Instructions for searching the Summer School Eligibility File and how to process hires in SAP are also available on the 2021 HR Summer Services Webpage. The principal responsible for staffing a 2021 Open Instructional Summer Center site shall offer a teaching position of the 2021 Summer Services faculty to the Union Lead Steward/Steward/Officer of the 2021 Open Instructional Summer Center’s regular faculty, provided the Lead Steward/Steward/Officer is certified in a program to be offered during the summer. The principal shall give consideration for summer employment to other Union Lead Stewards/Stewards/Officers of the 2021 Open Instructional Summer Center’s regular faculty, provided the Lead Steward/Steward/Officer is certified in a program to be offered during the summer. Nothing herein shall require the principal to hire more than one Union Lead Steward/Steward/Officer. Teachers hired for an ESY Program Specialist position must be ESE certified. Principals of Open Instructional Summer Centers shall employ staff members from feeder schools and the open center in accordance with the Summer Services Eligibility memorandum sent by Dr. Dawn M. Baglos, Chief Human Capital Officer, Office of Human Capital Management (Click here)

http://pers.dadeschools.net/summer

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TEMPORARY INSTRUCTIONAL PERSONNEL Temporary Instructors may not be used during the Summer. To cover teacher absences, principals shall utilize only full-time teachers with active temporary instructor assignment. Temporary Instructors shall be paid pursuant to salary schedule, as in the M-DCPS/UTD Contract. Do not hire a temporary instructor who is not on the temporary instructor’s list or who is not a full-time teacher. The status of any individual must be verified prior to beginning the employment. Teachers employed to work during the summer shall be notified as soon as possible and informed of the requirement to attend the two days of Professional Development scheduled (Thursday, June 24, 2021 and Friday, June 25, 2021). Interim teachers, 3100s, are not to be used to cover absences of teachers. Failure to comply with this directive will result in non-payment to the persons incorrectly used to substitute. EXPENDITURES TO PROGRAM 9764 – OPEN POSITION WILL NOT BE PERMITTED. THE PROGRAM WILL BE CLOSELY MONITORED AND EXPENDITURES WILL BE CHARGED TO SCHOOLS’ DISCRETIONARY ACCOUNTS.

AGREEMENT FOR TEMPORARY INSTRUCTORS

• The daily rate of pay for Temporary Instructors is $111.26; however, their time must be input (reported) in half-day increments.

PROVIDING ESOL/LANGUAGE ARTS/READING FOR ENGLISH LANGUAGE LEARNER (ELL) STUDENTS Teachers employed during the summer session who are responsible for the ESOL/Language Arts/Reading for ELL students must have an ESOL endorsement/certificate or be within the training timeline in their training to acquire the ESOL endorsement, as mandated by the League of United Latin American Citizens (LULAC) Consent Decree. This is applicable for teachers hired to teach in a self-contained or pull-out classroom. This requirement is also applicable for secondary teachers who instruct one or more periods of ESOL/Language Arts/Reading during the summer session. The first priority for hiring teachers responsible for instructing ELL students must be given to those teachers who have already completed the ESOL endorsement (ESOL training status: “Y”). The second priority for hiring must be given to teachers who are within the training timeline established for the completion of the ESOL endorsement (ESOL training status: “T”). Under no circumstances is a teacher to be given a first time ESOL assignment unless that teacher has already completed the ESOL endorsement or is within the training timeline established for the completion of the ESOL endorsement.

• All ELL students, Levels I-IV, are to be grouped in ESOL self-contained

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classrooms according to grade level and the level of English proficiency.

• Schools which do not have sufficient ELL students to form self-contained classes will provide ESOL using a combination of teachers allocated under Program 6600 and classroom teachers who meet the ESOL training requirements as stated above (“Y” or “T”).

All personnel employed for the summer must be advised that the personnel allocations are initially based on estimated enrollment. This initial allocation of personnel will be adjusted based on the actual enrollment or entitlements of Friday, July 9, 2021. Staff members employed on a full-time basis during the 2021 Summer Services who will be participating in workshops or who may be assigned to Region Centers and/or other administrative divisions or departments shall be expected to work the same hours as are normally required for administrative divisions and departments. Workshops shall be scheduled accordingly.

INSTRUCTIONAL SUPPORT PERSONNEL

Counselors Hourly allocation for 2021 summer 305 is provided. Social Workers No allocation for 2021 summer 305 is provided.

NON-INSTRUCTIONAL PERSONNEL

Principals All Principals are employed on a twelve-month basis; therefore, no special personnel allocations are to be made for the summer session. Assignments to summer centers will take into consideration such factors as vacation schedules, in-service programs, and special assignments. Assistant Principals Assistant Principals may be hired in accordance with the number of Open Instructional Summer Centers. Monitors Hourly allocation for 2021 summer 305 is provided.

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Paraprofessionals (ESY Only) The summer employment of Paraprofessionals and School Support Personnel is governed by Article XVI, Sections 3 and 4 respectively, of the Contract between M-DCPS and the United Teachers of Dade (UTD). Those provisions are summarized as follows: Each hourly paraprofessional will have the opportunity to indicate whether or not he/she desires employment in the 2021 Summer Services/ESY Program only by annotating and signing a computer printout provided by the school Principal. The information will be entered into the automated Summer School Program Application and Hiring System by the school. Qualified incumbents will be given first consideration to fill any open paraprofessional position in the 2021 Summer Services Program at their current work location. Any remaining vacancies may be offered to qualified employees from other M-DCPS work locations. Schedules for paraprofessionals for ESY will vary depending upon the individual needs of the students and the location that they are assigned. Allocation of paraprofessionals for ESY will be provided by ESE. School Support Personnel Schedules for hourly school support personnel for ESY will vary depending upon the location and student case load that they are assigned. Allocations of school support personnel for ESY, as needed, will be provided by the ESE. Clerical/Secretarial There are no 10-month clerical allocations for the Summer Session. Twelve-Month Clerical Vacations for 12-month personnel in schools should be carefully scheduled. They should be staggered to ensure appropriate office coverage. Under no circumstances will permission be granted to use substitutes to fill in for vacationing 12-month clerical employees. Any employees hired to replace vacationing 12-month personnel will be paid from the school’s 02 Discretionary Account at their regular ten-month pay rate. SALARY SUPPLEMENTS

Exceptional Student Education supplement code, 1022, will be provided only to instructional personnel teaching students with disabilities in separate class settings comprised exclusively of students with Intellectual Disabilities, Orthopedically Impaired, Autism Spectrum Disorders, and Emotional Behavioral Disabilities during summer school or ESY. Supplements are not given to hourly personnel during the summer

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session. All employees who are assigned the primary responsibility of arranging for temporary instructors during the summer session shall be paid a supplement as follows: $250-Code 543: Temporary Instructor - Summer (12 months); for 12-month

employees that call temporary instructors only during the summer and not during the regular school year.

Code 543 will display an inflated dollar amount in the computer; however, these amounts are equal to $250 in salary. NOTE: Code 542 is used for twelve month employees that call temporary

instructors year-round. Twelve month employees who do not call temporary instructors during the summer are not entitled to that supplement during the summer session.

Requests for the 2021 Summer Services Supplement must be requested through a Supplement Adjustment Request Form (SARF) which is available at http://salary.dadeschools.net/supp. Approval for all supplements to be issued during the summer session shall be reviewed by the same Bureau/Office as during the regular school year. Transportation, Technical, and Food Service Personnel Regularly Employed on a Less than Twelve-Month Basis (M-DCPS AFSCME Contract, Appendix III, N) Non-instructional employees who regularly work on a ten-month or less basis and who indicate a desire for summer employment prior to the end of May shall, all things being equal, be given priority consideration for temporary summer job openings for which they qualify. No guarantee can be made that every such applicant for summer assignment will be employed. Every effort shall, however, be made to offer work opportunities equitably, within the limits of geographic availability and the skills and abilities of applicants for summer employment. Salaries for such additional summer employment shall be at the regular rate of pay received during the preceding school year if the summer job assignment is on the same salary schedule. In no case shall such an employee be compensated less than the rate of the minimum scheduled pay for that assignment. Employees on temporary summer assignments will work the same hours and days as other employees at the work location to which they are assigned. Other than sick leave or military leave in accordance with School Board Policy, no leave of absence with pay will be approved.

http://salary.dadeschools.net/supp

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Overtime compensation must be paid to all non-exempt employees who work over forty hours per week in one or more positions, at one or more work locations. Please review the Fair Labor Standards Act in the Salary Handbook for specific regulations. For additional information or questions related to employment during the 2021 Summer Services, support personnel are to contact the Division of Support Personnel at 305 995-7235 or email [email protected].

Summer School Volunteers Policies and procedures regarding the use of volunteers for the summer remain the same as during the school year. Administrators must first give the designated School Volunteer Liaison Quad A authorization through the Employee Portal for the application (WSVU-SCHL-VOLUNTEER-USR). See e-handbooks for further directions regarding the school volunteer registration process at http://ehandbooks.dadeschools.net/user_guides/166.pdf. Questions may be directed to the School Volunteer Program, Mr. Vincent Dawkins, Director, Office of Community Engagement at 305 995-2753 or 305 995-1767.


http://ehandbooks.dadeschools.net/user_guides/166.pdf

Miami-Dade County Public Schools Anti-Discrimination Policy

Federal and State Laws

The School Board of Miami-Dade County, Florida adheres to a policy of nondiscrimination in employment and educational programs/activities and strives affirmatively to provide equal opportunity for all as required by:

Title VI of the Civil Rights Act of 1964 - prohibits discrimination on the basis of race, color, religion, or national origin.

Title VII of the Civil Rights Act of 1964 as amended - prohibits discrimination in employment on the basis of race, color, religion, gender, or national origin.

Title IX of the Education Amendments of 1972 - prohibits discrimination on the basis of gender.

Age Discrimination in Employment Act of 1967 (ADEA) as amended - prohibits discrimination on the basis of age with respect to individuals who are at least 40.

The Equal Pay Act of 1963 as amended - prohibits gender discrimination in payment of wages to women and men performing substantially equal work in the same establishment.

Section 504 of the Rehabilitation Act of 1973 - prohibits discrimination against the disabled.

Americans with Disabilities Act of 1990 (ADA) - prohibits discrimination against individuals with disabilities in employment, public service, public accommodations and telecommunications.

The Family and Medical Leave Act of 1993 (FMLA) - requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons.

The Pregnancy Discrimination Act of 1978 - prohibits discrimination in employment on the basis of pregnancy, childbirth, or related medical conditions.

Florida Educational Equity Act (FEEA) - prohibits discrimination on the basis of race, gender, national origin, marital status, or handicap against a student or employee.

Florida Civil Rights Act of 1992 - secures for all individuals within the state freedom from discrimination because of race, color, religion, sex, national origin, age, handicap, or marital status.

Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) - prohibits discrimination against employees or applicants because of genetic information.

Boy Scouts of America Equal Access Act of 2002 – no public school shall deny equal access to, or a fair opportunity for groups to meet on school premises or in school facilities before or after school hours, or discriminate against any group officially affiliated with Boy Scouts of America or any other youth or community group listed in Title 36 (as a patriotic society).

Veterans are provided re-employment rights in accordance with P.L. 93-508 (Federal Law) and Section 295.07 (Florida Statutes), which stipulate categorical preferences for employment.

In Addition: School Board Policies 1362, 3362, 4362, and 5517 - Prohibit harassment and/or discrimination against students, employees, or applicants on the basis of sex, race, color, ethnic or national origin, religion, marital status, disability, genetic information, age, political beliefs, sexual orientation, gender, gender identification, social and family background, linguistic preference, pregnancy, citizenship status, and any other legally prohibited basis. Retaliation for engaging in a protected activity is also prohibited.

Rev. (08-17)

http://www.neola.com/miamidade-fl/search/policies/po1362.htm




summer 305...2021/05/05 · south region ms. barbara a. mendizábal ms. ann m. lewis mr. alejandro...

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