successful project management.ppt
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Successful proejct managementTRANSCRIPT
Successful Project Management
Justice, E-Government, & the Internet
June 28, 2000 – Dallas, Texas
Lawrence P. Webster
Project Management:
The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.
Knowledge Areas: Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management
Disclaimers:Substantive DifferencesSize DifferencesComponents are IntegratedOver-simplified Examples
Project Management Context:Project Phases and Life CycleStakeholdersLeadership SkillsGeneral Management SkillsCommunications Skills
Project Phases and Life Cycle:Divide Project into PhasesBetter Management ControlReview Deliverables and PerformanceFast-tracking
Example of Project Phases:Conceptual DesignDetailed DesignCoding and TestingTraining and DocumentationDeployment
Stakeholders: Individuals and OrganizationsActively Involved in Project Interests Affected by Project
Leadership Skills:Vision and StrategyEstablishing DirectionAligning PeopleCommunicatingNegotiatingMotivating and Inspiring Influencing OrganizationsOvercoming Barriers to Change
General Management Skills:PlanningFinance and AccountingPersonnel AdministrationTechnologyOrganizational DevelopmentDelegationTeam BuildingConflict ManagementSolving Problems
Key Inputs, Tools & Techniques, and Outputs:Product DescriptionProject CharterScope StatementWork Breakdown Structure (Microsoft
Project)Formal AcceptanceScope Management Plan
Time Management:Activity Definition (Microsoft Project)Activity Sequencing (Microsoft Project)Activity Duration EstimatingSchedule DevelopmentSchedule Control
Key Inputs, Tools & Techniques, and Outputs:Activity ListNetwork DiagramProject ScheduleSchedule Management Plan
Key Inputs, Tools & Techniques, and Outputs:Resource RequirementsCost EstimateCost Baseline or Spending Plan
(Microsoft Excel Documents)Cost Management Plan
Key Inputs, Tools & Techniques, and Outputs:Role Assignment Matrix (Microsoft
Word)Staffing Management PlanOrganizational ChartProject Team Directory
Communications Management:Communications Planning Information DistributionPerformance ReportingAdministrative Closure
Key Inputs, Tools & Techniques, and Outputs:Communications Management PlanProject RecordsPerformance ReportsChange RequestsProject ArchivesFormal AcceptanceLessons Learned
Risk Management:Risk IdentificationRisk QuantificationRisk Response DevelopmentRisk Response Control
Key Inputs, Tools & Techniques, and Outputs:Risk Management PlanChecklistsContingency PlansReservesContractual Terms
Procurement Management:Procurement PlanningSolicitation PlanningSolicitationSource SelectionContract AdministrationContract Close-out
Key Inputs, Tools & Techniques, and Outputs:Procurement Management PlanProcurement DocumentsProposalsContractContract FileFormal Acceptance and Closure
Management Processes: Initiating ProcessesPlanning ProcessesExecuting ProcessesControlling ProcessesClosing Processes
ScopePlanning
ScopeDefinition
ActivityDefinition
ResourcePlanning
ActivitySequencing
DurationEstimating
CostEstimating
ScheduleDevelopment
CostBudgeting
PlanDevelopment
QualityPlanning
CommunicationsPlanning
RiskIdentification
RiskQuantification
ResponseDevelopment
OrganizationalPlanning
StaffAcquisition
ProcurementPlanning
SolicitationPlanning
For More Information: Search Group, Incorporated
www.search.org National Center for State Courts
www.ncsc.dni.us Project Management Institute
www.pmi.org International Standards Organization
www.iso.org Software Engineering Institute
www.sei.cmu.edu Center for Technology in Government
www.ctg.albany.edu