Campus Connection 1

Fall 2014

Historically, the Office of Student Employment has utilized a manual process that included paper timesheets, along with various office software programs, to hire, track hours for and pay over 1,000 student workers each semester.

Monmouth University is currently finalizing the automation of some of these pro-cesses by coordinating the use of the most effective and efficient HR software (Ultipro) and integration of data from other sources (Datatel).

The scope of this very large project includes:

1. Tracking Federal Work Study (FWS) awards and earnings, and complying with FWS regulations;

2. Recording hours worked per student, per job, including accurate in/out punch-es/logs through a reliable user interface (web punching) and/or hardware device (time clock);

3. Assigning appropriate account numbers (including fund, department and ob-ject codes) and pay rates for EACH JOB and EACH STUDENT; noting that a sizable portion of student workers hold more than one job;

4. Accepting the required legal “signature” of both the student and supervisor regarding the affirmation of each time report;

5. Eliminating accuracy/auditing snafus, such as:

a. not submitting the same hours twice, b. not overlapping hours between jobs, c. not overlapping hours and classes, d. not reporting scheduled hours instead of actual hours worked, e. preventing more than 20 hours worked per week, f. preventing the omission of a lunch period when working 8 hours or more;

6. Transferring data and reports to/from other data sources, including but not limited to, our student records system and payroll system;

7. Preventing student workers from working before being hired;

8. Handling a large volume of hires/rehires in short period of time;

9. Providing maximum user utility within reasonable cost and support; and

10. Accommodating off-campus community service workers.

Student Employment Timekeeping

(Continued on pg. 6)

AUTOMATION OF STUDENT EMPLOYMENT TIMEKEEPING

Time Keeping for Student Employees

Ultimate Time Keeping (UTM), a segment of UltiPro, our payroll

system, is the new electronic time keeping system for all MU student

employees.

The systems work together to combine pay, address and tax

information, hours worked and finally paychecks (or direct deposits)!

*All supervisors and students must attend a training session

before using the program *

Visit the Student Employment webpage for the following instruc-tions on how to use the program:

Students: How to Activate for First Time Users

Student Instructions to WebPunch and Submit Timesheet

Supevisors How to Review and Sign Off on Timesheets

Campus Connection 2

Employee Activity Committee (EAC) News

On August 3, 2014 a large group of employees and their families enjoyed a warm summer evening at the Lakewood Blue Claws game. The game was tied through six innings when at the top of the seventh Asheville scored five runs for an eventual win. Lakewood’s two game winning streak was broken but a good time was had by all despite the loss.

On November 1, 2014 tickets are available for Disney’s newest musical at the New Amsterdam Theater for Aladdin. The show is getting rave reviews. Aladdin is the story of the beloved genie who with just one rub of the magical lamp is taken into an exotic world full of daring adventure. This musical is suitable for the whole family. The bus will leave the Rebecca Stafford Student Center at 10 a.m. and the start time for the show is 2 p.m. At the end of the show we will depart New York for West Long Branch. Orchestra seats are available at the cost of $120 inclusive of transportation and Mezzanine seats are $97 inclusive of transportation.

The annual trip to New York City will take place on December 6, 2014. Watch the Employee Activity webpage for additional information, or contact Jennifer Steinke by calling extension 7594 or by e-mailing jsteinke@monmouth.edu.

Promotions4/1/2014 - 9/15/2014

Barbara Arrington .............................Specialist ProfessorMaximilian Bado ...................Computer Systems AnalystKaren Bright ........................................................ProfessorMichael Cronin ..................................Associate ProfessorEllen Dombroski .Assistant VP for Finance and BudgetsCatherine Duriske . Assistant VP for Financial ReportingCira Fraser ...........................................................ProfessorJames Gaul ............................................... Patrol Officer VStephanie Hall ...................................Associate ProfessorMichael Iuliucci ...............Assistant Athletics Director for

Equipment and LaundryLaura Jannone .......................Associate Professor, ChairJames Konopack ......................................Associate DeanCheryl Leiningen ...............................Assistant ProfessorElizabeth Lunney .Assistant VP for Treasury OperationsDavid Maseroni ............... Technology Support SpecialistElena Mazza ......................................Associate ProfessorR. Brennan McDermott .............................GroundskeeperNancy Mezey .............................................Associate DeanWai Kong Pang .................................Associate ProfessorMichael Phillips-Anderson ...............Associate ProfessorBenedicte Reyes ....................Associate Professor, ChairMaryanne Rhett .................................Associate ProfessorMichelle Scott ...................................Associate ProfessorSharon Stark .......................................................ProfessorNancy Uddin ...........................Associate Professor, ChairPaul Urbanski .....................................Assistant ProfessorRichard Veit ..............................................Professor, ChairMarina Vujnovic ................................Associate Professor

Transfers4/1/2014 - 9/15/2014

Linda Cranmer ..........................Information ManagementLorraine Jordan .............................................. PsychologyGolam Mathbor .........................Philosophy, Religion and

Interdisciplinary StudiesElizabeth O’Brien .............................Student Employment

Welcome Aboard!

(Continued on pg. 5)

4/1/2014 - 9/15/2014

Stephanie Anderson ............................................ AthleticsStaci Andrews ................. Health and Physical EducationGregory Antine ............................. Facilities ManagementLinda Arnold ......................... Curriculum and InstructionPatrizia Bonaventura ..... Speech Pathology, Educational

Counseling and LeadershipAmanda Brockriede ........................Leadership ProgramsKatherine Browna ...........................................Student LifeMary Byrne ......................................................... ControllerMary Cadigan ................................Division of AccountingVasundhara Chakraborty ................................AccountingStephen Chapman .........Political Science and SociologyAmanda Clarkson ..............Physician Assistant ProgramDennis Coffey .........................................University PoliceJoanne Cornell ..................................................... AthleticsStephanie Coughlin ........................Leadership ProgramsShirley Crenshaw ........................Chemistry and PhysicsCatherine Cunning .........................Leadership ProgramsAnne Deepak ..................................School of Social Work

Campus Connection 3

JUST...Ask KathyRising costs of healthcare and associated healthcare reform are constant topics of conversation in the news and among our peers. What can we do as consumers to combat the rising cost of health-care? What is Monmouth University doing to help keep the cost of health premiums stable?

Health care costs have soared dramatically over the last 10 years. Many factors play a role in driving up health care costs, including consumer demand, technological advances, government mandates, litigation, and fraud. As a consumer it is important for each of us to understand where our money goes and how we can get the most value for our dollar. Below are several helpful hints to avoid excess costs while getting the care that you need 1. Use in-network health care professionals. When you use physicians and other health care professionals who participate with Horizon BCBSNJ, not only do you save yourself an additional expense, but it helps Horizon to keep health care affordable for our members. There are more than 30,000 participating providers in network with Horizon BCBSNJ and you can check the Provider Directory at www.HorizonBlue.com/Directory

2. Be active. According to the Centers for Disease Control and Prevention, physically-active adults spend $330 less per year on health care than sedentary people. Routine physicals and appropriate preventive screenings tend to catch health issues earlier when the cost of treatment is easier and less expensive. This is another reason to get up and get active! The Department of Athletics offers free fitness classes daily for employees, and membership to the Fitness Center is free to employees and their spouse/civil union partner.

3. Understand your EOB. An explanation of benefits (EOB) is a good resource to understand how your plan pays your claims. It will explain what services were rendered to you or your insured family member on a particular visit as well as the cost associated with the service. If there are charges for services that you don’t understand or did not receive you should call Horizon for assistance. Your EOB is viewable on-line.

4. Wellness Discounts. Horizon partners with many nationally recognized organizations to offer discounts on gym memberships, weight management programs, vision and hearing care as well as vitamins and supplements. You can visit www.HorizonBlue.com/Discounts for a complete list of offerings.

5. Understand your health care coverage. It is important that you understand your health plan and become familiar with, for example, the types of procedures that require pre-authorization; or the number of chiropractic visits you can have in a calendar year. If you need answers to these or other questions you can refer to your plan summary book or call your Human Resources office.

6. Mail order prescriptions. If you take medication regularly, you may be able to save money by getting a 90-day supply of your medicine through the mail-order service “Prime Mail” rather than filling each prescription at your local pharmacy. Savings could amount to up to 33%! It is a convenient and time-saving alternative and your co-pay will normally be lower. Prime Therapeutics is our pharmacy benefits manager and getting started with mail order is easy. Visit Horizon Blue and sign in to Member Services; select Pharmacy Services in the “I Want To” menu and then click on My Prime Mail. If you rather you can call 888-844-3828 for assistance.

7. Savings with generic drugs. Generic drugs are approved by the FDA to be as effective and safe as brand-name drugs. However, when a generic first comes on the market there is a period of exclusivity (six months) wherein the generic can be more costly than its brand-name counterpart. This is a result of an inadequate amount of manufacturers of the generic version. Always ask questions of both your doctor and pharmacist when discussing prescription medication.

8. Way To Wellness. Monmouth University’s employee wellness program is committed to a campus culture that promotes wellness through healthy lifestyle choices. Visit the Way to Wellness webpage for programming and upcoming events. Just a re-minder; if you are enrolled in the Monmouth University health plan you and your spouse/civil union partner have free access to the University Health Center located on the North Campus for common, non-urgent illness or injury.

9. Weight Watcher at Work: The University hosts a weekly Weight Watcher group on Wednesdays at 1pm in Wilson Hall Room 309. The cost of the program is discounted and your at work membership entitles you to both the eTools portion as well as attendance at meetings outside of campus.

There are decisions we can make very day to combat unnecessary expenses surrounding our own health care. Educate yourself about the health care system and specifically about your plan. Each of us working together can help make health care more affordable.

Campus Connection 4

Important DatesOCTOBER

2 Vaccination Clinic – Anacon Hall 7 Questions About Medicare? Information Workshop 8 Founders’ Day 9 TIAA CREF Individual Financial Counseling Appointments14 Horizon Representative on Campus15 New Administrators Workshop14-15 Costco Membership Drive21 TIAA CREF Individual Financial Counseling Appointments

NOVEMBER 1 Employee Activity Committee Trip: Aladdin on Broadway4 Mobile Mammography Unit on Campus (Appointments Required)7 TIAA CREF Individual Financial Counseling Appointments11 Horizon Representative on Campus11 Vaccination Clinic27-28 Thanksgiving Holiday

DECEMBER 2 Smoking Cessation Lunch and Learn6 EAC Annual NYC Trip9 TIAA CREF Individual Financial Counseling Appointments 9 Horizon Representative on Campus12 Employee Holiday Gathering24-31 Winter Break

SIGN UP FOR DIRECT DEPOSIT!The Direct Deposit program is now open to all Monmouth University employees. This in-cludes full-time employees, part-time employees and all student workers. Please consider this option so that you need not worry about picking up your check, or going to your bank, in the event you have the flu or there is severe weather. With Direct Deposit, your net pay-check funds can be transferred electronically into your checking or savings account, includ-ing multiple accounts. If you are not already signed up, and you would like to participate, you can access the form on the web at http://monmouth.edu/resources/services/controller/payroll.asp. The form must be submitted to the Payroll Department with a voided check for a checking account or the account number and the ABA number for a savings account. Only original forms with employee signature can be accepted in order to process and the activation can take up to three pay periods. If you have any questions regarding the Direct Deposit program, please call the Payroll Department at 732-571-3469.

New Vice President for ACADEMIC AFFAIRS AND PROVOST

New Department ChairsPlease be advised of the following

department chair changes:

Nancy Mezey School of Humanitiesand Social Sciences

New Associate Deans

James Konopack School of Nursing

and Health Studies

Laura Moriarty

Laura Jannone - NursingBenedict Reyes – Economics, Finance & Real EstateNancy Uddin - Accounting Richard Veit – History and Anthropology

Campus Connection 5

EMERGENCY NOTIFICATION SYSTEM

Welcome Aboard!(Continued from pg. 2)

Patricia Dougherty ................................... University PoliceCorey Dzenko ...............................................Art and DesignDiane Eitel-Wortman ....................Administrative ServicesJessica Garcia ....................................................... AthleticsAlexander Gilvarry ................................................... EnglishLinda Gonzalez ...................... Center for Student SuccessJ.P. Hanly .................................................................. EnglishMartin Hicks ............................................................. BiologyMary Kate Kane ...................................................MU LibraryRyan Kassis ................................................Residential LifeAlysse Kavanagh ........................................Residential LifeLisa Kelly .................................................. University PoliceJessica Kimball .................................. Graduate AdmissionKyle Kinchen ....................................... Information SupportWobbe Koning .............................................Art and DesignCathryn Kubera ........................................................ BiologyGina LaMandre .....................Physician Assistant ProgramDaniel Li ..............................................................AccountingStephanie Lynch ..................Physician Assistant ProgramWilliam McCutcheon ............................................. AthleticsChristina McSherry ..................................................NursingDoris Meyer ............................................. Registrar’s OfficeBarbara Miller ......................................School of EducationLaura Moriarty ..........................................................ProvostJaime Myers ...................... Health and Physical Education

Yasmin Nielsen ...............................University EngagementDaniel O’Connor ......................................................AthleticsNicole Pulliam Speech Pathology, Educational Counseling

and LeadershipSanjana Ragudaran .......................... School of Social WorkRichard Randolph .............................Facilities ManagementTravis Raynor ....................................Facilities ManagementChristopher Robbins ............. Enrollment Publications and

CommunicationsAlex Romagnoli ........................Curriculum and InstructionDennis Rubino ..................................Facilities ManagementJeffrey Salzberger ...............................Graduate AdmissionNicholas Sewitch ........................................ Criminal JusticeErin Smith ................................... Undergraduate AdmissionMegan Spanarkel ....................... Undergraduate AdmissionLynn Sternberg ....................................... Center for the ArtsAndrew Visas ....................................Facilities ManagementTony White ...............................................................AthleticsMichele Whitlow ..............................University EngagementDuane Woodward ....................................................AthleticsMary Yelverton .........................................................AthleticsMark Youngs ............................................................AthleticsJoelle Zabotka ................................... School of Social WorkSandra Zak ........................................................ Mathematics

Blackboard-Connect is Monmouth University’s primary emergency notification system. It enables students, faculty and staff to have emergency alerts sent to any registered phones and/or e-mails.

Simply log in by using your Monmouth University login and password. You may also update your information at any time by logging back into Blackboard-Connect at

http://notify.monmouth.edu/

Username:

Password:

Please use your MONMOUTH0 / HAWKDOM2 account

LOG IN

Current students and employees must sign into this system to modify their contact information.

Former students and employees must contact the Information Systems Help Desk at 732-923-4357 or helpdesk@monmouth.edu to be removed from the Emergency Notification System.

4/1/2014 - 9/15/2014

Campus Connection 6

LEARN MORE ABOUT STUDENT EMPLOYMENT! The Office of Student Employment places students in over 1,000 positions each semester, on-campus and off-campus. The number of place-ments continues to grow each academic year. Further, the majority of these placements are occupied by students with a Federal Work Study (FWS) award in their financial aid package. However, we do have a smaller percentage of students working at Monmouth without a FWS award.

Employment through Monmouth enables student workers to earn extra money while gaining experience that can be added to resumes. In addition, students can:

• Enjoy flexible scheduling • Meet professors and staff • Connect with supervisors concerned with academic progress • Learn more about careers in their major • Get involved in the campus community • Gain confidence and leadership skills • Earn extra income for expenses • Cultivate professional contacts

Full-time undergraduate and international students are allowed to work a maximum of 20 hours per week while classes are in session and up to 26 hours per week during breaks. Research shows that working less than 20 hours per week leads to higher levels of campus engagement, higher grade point averages and lower dropout rates.

However, Monmouth does not have an unlimited number of jobs. The Student Employment Office does maintain waitlists for students who are looking for his/her first position or students who need additional hours. Students who are on the waitlist will receive e-mail announcements when new positions become available.

Moreover, departments only pay as little as $2.06 per hour from their budgets to employ a student in their area who has Federal Work Study. Departments must pay 100% for students without a FWS award.

The Office of Student Employment has campaigned to create many new student positions. In addition, Human Resources personnel have often provided assistance in order to accommodate all student appointments as quickly as possible. The result is that eventually, almost every department on campus has student employees. Appointments are held year–round.

If a student has a Federal Work Study award, they may pursue an off-campus job through the Student Employment office. Currently, many community-service agencies are hiring for multiple positions including:

• America Reads/America Counts Tutoring • Borough of Eatontown • Community YMCA • Family & Children Services • Family Based Services • Keansburg Afterschool Program • Mental Health Association • Monmouth Cares • Sandy Hook Child Care Center • SPCA • Twin Lights Historical Society

These positions are a great opportunity for upperclassmen who would like to gain experience in their major.

All other eligible students may pursue part-time and full-time jobs in the surrounding area through the Career Services office, which is located in the Center for Student Success. William Hill, Assistant Dean for Career Services, publishes a bi-weekly newsletter which is e-mailed to all Monmouth students.

For more information, including a copy of the FWS wait list, the Payroll Schedule, the Student Employment Handbook, please visit us on the first floor of the Student Center or online at http://www.monmouth.edu/student_employment or call 732-263-5706.

(Continued from pg. 1)

Campus Connection 7

To Your Health

OCTOBER IS BREAST CANCER AWARENESS MONTHIt seems that these days we hear more frequently about friends, co-workers or family affected by breast cancer. We ask ourselves if there is an epidemic, environmental changes contributing to the increased diagnosis and we look for a reason why. One answer is in the early screening and advanced technology of breast imaging. Screening refers to tests and exams used to detect cancers in people who do not have any symptoms. The goal of screening exams, such as mam-mograms, is to find cancers before they start to cause symptoms. Breast cancers that are found because they can be felt tend to be larger and are more likely to have already spread beyond the breast. In contrast, breast cancers found during screening exams are more likely to be small and still confined to the breast. The size of a breast cancer and how far it has spread are important factors in predicting the prognosis for a woman with this disease. Most doctors feel that early detection tests for breast cancer save many thousands of lives each year, and that many more

lives could be saved if even more women and their health care providers took advantage of these tests. Following the American Cancer Society’s guidelines for the early detection of breast cancer improves the chances that breast cancer can be diagnosed at an early stage and treated successfully.

Tuesday, Nov. 4, 201410:00 am – 3:00 pmMammograms will be available on campus. Schedule your appointment today.

AMERICAN CANCER SOCIETY RECOMMENDATIONS FOR EARLY BREAST CANCER DETECTION

Women age 40 and older should have a screening mammogram every year and should continue to do so for as long as they are in good health.

• Current evidence supporting mammograms is even stronger than in the past. In particular, recent evidence has confirmed that mammograms offer substantial benefits for women in their 40s. Women can feel confident about the benefits associated with regular mammograms for finding cancer early. However, mammograms also have limitations. A mammogram will miss some cancers, and it sometimes leads to follow up of findings that are not cancer, including biopsies.

• Women should be told about the benefits, limitations, and potential harms linked with regular screening. Mammograms can miss some cancers. But despite their limitations, they remain a very effective and valuable tool for decreasing suffering and death from breast cancer.

• Mammograms for older women should be based on the individual, her health, and other serious illnesses, such as congestive heart failure, end-stage renal disease, chronic obstructive pulmonary disease, and moderate-to-severe dementia. Age alone should not be the reason to stop having regular mammograms. As long as a woman is in good health and would be a candidate for treatment, she should continue to be screened with a mammogram.

Campus Connection 8

Take the challenge and see how your financial know-how measures up.

WHAT’S YOURFINANCIAL IQ?

HURRY! Challenge Ends October 15!

wyfiq.org/q/monmouth/Quiz1

Campus Connection 9

MONMOUTH UNIVERSITY’S 2014 STUDENT EMPLOYEE OF THE YEAR NOMINEES

SHANNON WILSON 

 

RYAN MURPHY 

TEAM 

KIERA LANNI BRENNAN LANNI 

CYNTHIA  LEVINE 

LINDSAY  GATES 

SAMANTHA  SILVENT 

BRIANNA  FRENO 

TEAM 

MONMOUTH UNIVERSITY STUDENT EMPLOYEES GO FOR THE GOLD ! !

BETH  GILMAN 

BRYANT  AVALOS 

APRIL  FIGUEROA 

EMILY  ARGANO 

GABRIELLA SORRENTINO 

ALEXUS  BIRD 

AMANDA  GRUBER 

DAVID  GOLDENTHAL 

JASON  CAIANIELLO 

CHRISTINA  DOCK 

EMILY  CAPUTO 

NICOLE  MCQUEEN 

KELLY  BROCKETT 

DANIELLE  BRANCO 

ARIEL  GUZMAN 

KERRY  ZEIGLER 

CATHERINE  JONES 

ASHLEY  PACIFICO 

(Continued on pg. 9)

S T U D E N T E M P L O Y E E O F T H E Y E A R R E C E P T I O N - A P R I L 1 8 , 2 0 1 4

Campus Connection 10

Awards & Recognition LuncheonMAY 14, 2014

Campus Connection 11

Editors: Patricia Swannack, Maureen Coffey Contributors: Mary Cadigan, Aimee Parks, Robyn Salvo, Kathy Stein, Jennifer Steinke

CommencementMAY 21, 2014

Congratulations to the following Monmouth University employees who

recently received degrees:

• James Allan – Bachelor of Arts in Anthropology• Stephen Bazaz – Master of Arts in Teaching• Louise Bosmans – Doctor of Nursing Practice• John Cavallo – Master of Arts in Corporate and Public Communication• Caitlin Delaney – Master of Arts in Psychological Counseling• Merissa Jones – Master of Arts in Criminal Justice• Michael Maiden – Master of Arts in History• Rosaly Rivera – Master of Education• Lynn Stipick – Master of Science in Education• Robert Voorhees – Bachelor of Science in Business

Proud Parents: Children of Monmouth University employees who

were degree recipients include:

• Laura Babbin’s daughter Aimee• Sue Baklarz’ daughter Kaitlyn• Bill Craig’s daughter Kelly• Jack Demarest’s daughter Alexandra• Donna Dolphin’s son Nicholas• Dean Ehehalt’s daughter Kelsi• Ursula Howson’s daughter Amanda• Laurie Kuhn’s son Joseph• Mary Latteri’s daughter Michelle• Jim Matsutani’s son Matthew• MaryAnn McQueen’s daughter Nicole• Sarah Moore’s son Brendan