Student Employment Services

EMPLOYER INFORMATION SESSION – JUNE, 2010

STUDENT ELIGIBILITY – WORK-STUDY

Work-Study VerificationStudents can send email or print work-study

confirmation.

Reminder - Confirm Work-Study award each year.Assignments stay active from year to year, so be

sure to verify student’s award each yearObtain verification from student prior to beginning

work.Monitor on work-study earnings report.Check with Student Employment

STUDENT ELIGIBILITY

Enrollment Requirements Registered at CSU by Census each

SemesterWork-Study

Undergrad – Minimum of 6 R.I. credits Grad – Minimum of 5 R.I. credits

Student Hourly = 1 R.I. credit or cont. reg.

Summer – No enrollment required but must have attended spring and be returning fall, or be a new admit for fall

SERP/MEDICARE – PAST & PRESENT

Student Employee Retirement Plan

Past Students assessed if not enrolled ½ time by Census “In or Out”- Adding credits after census would not

change assessment requirement

SERP/MEDICARE – PAST & PRESENT

Student Employee Retirement PlanPresent

Enrollment check every pay period end date for biweekly, starting June 4, 2010

Enrollment check for monthly the 15th of each month, starting with June 15, 2010

If not enrolled at least half-time, assessed SERP/Medicare

Students paid monthly need to be enrolled/hired by August 13 in order to be exempt from SERP/Medicare withholdings for August

No more SERP lists

NEW PAY SCALE?No changes to pay scale this

yearContinue to use 09-10 pay scale

Memo of Understanding

Please sign and return to Student Employment Services

A few more reminders:Do not use “Initiate

Assigment Termination” – send us PFD to suspend assignments

QUESTIONS?Student Employment

Services

SES.COLOSTATE.EDU

Phone: 491-5714Fax: 491-1975Email:

seserv@colostate.edu

Joanne Robel

Kristen DeQuasieShelly LynchVivian MaxwellVickie SchultzNilia Walter

PAYROLL UPDATES

555 S. HOWES

PAYROLL UPDATES

Web based informationHRS Website

http://www.hrs.colostate.edu/Check under the Payroll linkSign up for the hourly list serve to receive

notices and vital messages related to hourly payroll processing

Review the directory to determine contact information

Obtain forms and schedules

PAYROLL UPDATES

Web based informationEmployee Self-Service

(ESS) provides active CSU employees the ability to review much of their personal HR-related information online.

All pay advices to employees are provided on-line through this site. While changes cannot yet be made online, campus will be notified when this feature is enabled. In the meantime, departmental HR liaisons will continue to be the point of contact for employees who need to make changes to their personal information.

PAYROLL UPDATES

Web based informationESS is accessed via the Campus Administrative

Portal (CAP)The Campus Administrative Portal (CAP) provides a

secure log-in for users of ESS, as well as other campus systems. Before signing into CAP, you should be connected to the CSU network in one of the following ways. Use a computer on campus which has a wired

connection to the internet, or Sign in to the SSL VPN

https://secure.colostate.edu/dana-na/auth/url_1/welcome.cgi , or

Install and sign in to the Cisco VPN http://www.acns.colostate.edu/?page=vpn_download

PAYROLL UPDATES

Web based informationHourly Payroll Processing

General Information Payroll processors should be aware of all employees

who have multiple assignments or are working under a VISA. HRS-Payroll may contact the payroll processor after the initial processing of payroll with questions as to overtime or hours worked limits. It is imperative that the department respond immediately as it can hold up the entire payroll. Please treat any contact related to these issues as extremely important and work with supervisors and employees to resolve swiftly.

PAYROLL UPDATES

Web based informationWhen submitting a timesheet to payroll for hand

loading please make sure the followings are reflected on it: Complete assignment number Employee name Account number All required signatures are present All figures have been validated and are clearly

written Designate if work study or time entry wages Pay period ending date is completed and accurate

If corrections are need for past timecard distributions please contact Vickie Schultz.

PAYROLL UPDATES

Web based information All original W-4 and PDA (direct deposit) forms should be sent

to Payroll, no copies should be retained in the department.

Work Study notesAlways create a concurrent assignment if a student is

changing from work study to student hourly.The Oracle system is setup to automatically stop work

study award payment when the limit is reached – at this point 100% of the cost will be charged to the department account setup in Oracle. You may want to monitor work study awards in order to match to your budget.

PAYROLL UPDATES

Web based informationFiscal Year End Notes/Reminders

Payroll Special Payment Fees June 30th will be the end of the first processing year

for Payroll Special Payment Fees. Fees will be calculated on fiscal 2010 payroll special

payments through July 7th – at which time the final charges

will be calculated, notification to departments emailed and the journals will be posted by July 12th.

Any special payments made after July 7th regardless of payperiod covered will be accumulated toward the new

fiscal year limits (10 free per fiscal year).

PAYROLL UPDATES

Web based information July 2nd Hourly Payday

This hourly payday is for hours worked from June 5th through June 18th and the costing for these earnings posts to the 2010 fiscal year.

The July 2nd payment is also the first payroll for State Classified Benefit changes.

Please make every effort to have your hourly timecards posted in the correct payroll processing time. Timecards for fiscal 2010 processed in fiscal 2011, can only be entered by HRS-Payroll through handloads.

The PERA change in employee contribution rate from 8% to 10.5% will start with the July 16th hourly compensation payment.

http://busfin.colostate.edu/tax.aspx

FORM I-9 OVERVIEW

555 S. HOWES 3RD FLOOR

Matt Wills