Training the Student Supervisor The U.S. Model

Session Agenda Career & Student Employment

o Overview of Student Employmento Student Requirementso Central Jobs & Hiring Processo Student Evaluations & Assessmentso New Centralized Processo Workshops, Events & Awards

Payroll Departmento Payroll Calendaro Timesheet Completiono Direct Deposit

Human Resourceso Policy Reviewo Employee Discipline & Due Process

Questions & Answers

Overview of Student Employment

Funding• Federal Work-study (FWS)

• Determining Unmet Need

• College Work-study (Institutional)

Federal Programs & Criteria• Community Service• Literacy Program

Student Requirements Enrolled in at least 6 credit hours. Apply for Financial Aid (FAFSA) Work no more than 19 hours per week while

classes are in session. Attend one (1) personal or developmental

workshop per semester held by Career & Student Employment Services.

Central Jobs

Central Jobs (Symplicity)

Posting a Job• Three day minimum• Website to post:

https://centralaz-csm.symplicity.com/employers/• Job posting number (New hires)• Interview Students

Hiring Process1) Submit Notice of Hire to Veronika Mosley at

studentjobs@centralaz.edu2) Make an appointment to complete hiring documents.3) Student complete documents with Career Services & Human

Resources4) Receive Student Employee Authorization to Work5) Student can begin working once supervisor receives the

Student Employee Authorization form. (Don’t allow student to work without having received this document)

Student Evaluations & Assessments

Evaluations Done once annually per job. No one is perfect. Important for the student growth. Due approximately 8 – 10 weeks after

employment began.

Assessments Pre & Post Test Encourage students to complete

New Centralized Process

Funds no longer in department/division budgets.

Students will be hired on a first-come basis.

Students may be moved to Institutional funds once Federal funds are spent.

Only budget managers can be the supervisor.

Only budget managers can sign student timesheets.

Workshops, Events & Awards

Workshops• Resume Writing• Interview Skills• Work Ethics• Dining Etiquette• Job Search Skills

Events• Job Expo (SMC – Sept. 23, 2014 & STC – April 7, 2015)• Job Fair (MC – Sept. 17, 2014 & SPC – April 2, 2015)• Job Quest (AVC – April 7, 2015) • Student Employee Awards Luncheon

Annual Awards• Student Employee of the Year• National Student Employment Week (2nd full week in April)

Payroll Department

Payroll Contact Information

Janie NinoDowning (5248)/Mary Willey(5307) Email - Payroll@centralaz.edu Timesheets

o Q:/Finance/Payroll Forms or SPC Accounting Office Payroll Calendar

o Q /Finance/Payroll Forms/Payroll Processing Dates

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Payroll Calendar

Q:/Finance/Payroll Forms/Payroll Calendar 2013-2014

1 2 3

1. Hiring docs to HR

2. Timesheets to payroll

3. Payday

The Basics

All students must LEGIBLY fill out and EXTEND a time sheeto Q:/Finance/Payroll Forms or SPC Finance Office

Supervisors must sign the time sheet Signatures – legible, secure, not initials, not typed MUST be submitted bi-weekly Delivery

o Hard copy to payrollo Fax 520-494-5234o Scan to payroll@centralaz.edu

Follow the Payroll Calendar

NAME________________________________________MONTH______________________________YEAR_____________

TYPE OF WORK_____________________________________________________________RATE OF PAY 7.80

It is the responsibility of the Supervisor to sign and turn into the Business Office as soon as the time sheet is completed.Time sheets cannot be processed unless they are received by the Business Office at least 5 working days prior to payday.

STARTING ENDING TIME A.M. HOURS STARTING ENDING TIME P.M. HOURS TOTAL

TIME TIME OFF WORKED TIME TIME OFF WORKED HOURS

SUN

MON

TUES

WED

THUR

FRI

SAT

SUN

MON

TUES

WED

THUR

FRI

SAT

TOTAL HOURS WORKED THIS PAY PERIOD

I certify these hours have been worked for the entire I have reviewed and certify that these hours have time period specified. No part of this amount has been been worked for the time period specified, and the heretofore claimed by me or paid to me on my order. work performed in a satisfactory manner.

NOTE: Time sheets will not be accepted unless they contain your correct Identification Number.

ORG POSITION HOURS RATE GROSS PAY

8 8 0

7.80

PINAL COUNTY COMMUNITY COLLEGE DISTRICTSTUDENT EMPLOYEE TIME SHEET

DAY DATE

BUSINESS OFFICE USE ONLY

Employee Signature Supervisor Signature

EMPLOYEE IDENTIFICATION NUMBER

A.M. HOURS P.M. HOURS

ID #

Total

Extend

Signature

Supervisor Checklist Name Employee ID # Filled out accurately Extended accurately by day and total

(math is correct) Employee signature Legible Supervisor signature Submitted timely

Direct Deposit/Email Notification

Fastest way to get secure paycheck information

Pay advice email delivered at 6:00 a.m. on paydayo CAC Emailo Other email addresso Password protected

Just email payroll or fill out Direct Deposit Formo Email notification is imbedded in that form

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Payroll is going Green! Please sign up for direct deposit with email notification!!!!

Email Notification

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CAC Email Address or Other

Reminder to Supervisors

Pay Attention to Employee Assignments!!!!o Each assignment is for a specific number of hours and

each budget has only enough dollars to cover those hours.

Don’t Go Over!!! o Implications for ACAo Overage List (You don’t want to be on the list!)

Plan ahead!! Submit the necessary Employee Action Requests to amend assignments

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Human Resources

Policy 521 – EE Selection

No individual may begin work until approved by

Human Resources.

Policy 557 – EE Discipline and Due Process

This Policy is intended to cover employee misconduct that occurs while the employee is at work, occurs while the employee is on College grounds or at a

College sponsored event, adversely impacts the operations or reputation of the

College, or is in some other manner College related.

Employee Discipline & Due Process

What is misconduct?Any act or omission that constitutes a breach of the employee’s job duties and obligations that adversely affects an interest of the College.

Employee Discipline & Due Process

Prohibited Conduct include:

Violation of Declaration of CivilityFailure/refusal to carry out assigned duties

Adequate, satisfactory, reasonable mannerViolation of written College policy or procedureUnsatisfactory attendanceHarassing or threatening conduct

Disciplinary Measures

Measures include:

Written Reprimand Suspension without pay for more than 10 days Forfeiture of next year’s salary increase Demotion Restitution Termination

Questions &

Answers