stonegate cdd 12/18/18dec 18, 2018 · 799,608 $ 697,476 $ 258,028 $ 1,755,112. stonegate community...

STONEGATE COMMUNITY DEVELOPMENT

DISTRICT

REGULAR MEETING AGENDA

December 18, 2018

Stonegate Community Development District OFFICE OF THE DISTRICT MANAGER

2300 Glades Road, Suite 410W●Boca Raton, Florida 33431 Phone: (561) 571-0010●Fax: (561) 571-0013●Toll-Free: (877) 276-0889

December 11, 2018

Board of Supervisors Stonegate Community Development District

ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes.

Dear Board Members:

A Regular Meeting of the Stonegate Community Development District’s Board of Supervisors will be held on Tuesday, December 18, 2018 at 6:15 p.m., at the Malibu Bay Clubhouse, 1020 NE 34th Avenue, Homestead, Florida 33033. The agenda is as follows:

1. Call to Order/Roll Call

2. Public Comments: non-agenda items

3. Administration of Oath of Office to Newly Elected Supervisors, Joseph M. McGuinness [SEAT 2], Michael A. Granobles [SEAT 3] and Arthur D. Goessel, [SEAT 4] (the following to be provided in a separate package)

A. Guide to Sunshine Amendment and Code of Ethics for Public Officers and Employees

B. Membership, Obligations and Responsibilities

C. Financial Disclosure Forms

i. Form 1: Statement of Financial Interests

ii. Form 1X: Amendment to Form 1, Statement of Financial Interests

iii. Form 1F: Final Statement of Financial Interests

D. Form 8B – Memorandum of Voting Conflict

4. Consideration of Resolution 2019-01, Electing the Officers of the Stonegate Community Development District, Miami-Dade County, Florida; and Providing for an Effective Date

5. Consideration of Resolution 2019-02, Amending the General Fund Portion of the Budget for Fiscal Year 2018; and Providing for an Effective Date

6. Presentation: Refinancing of Series 2008 Bonds, Jon Kessler, FMSbonds, Inc.

7. Consideration of RFP for Disaster Debris Removal Services

Board of Supervisors Stonegate Community Development District December 18, 2018, Regular Meeting Agenda Page 2

8. Approval of Unaudited Financial Statements as of October 31, 2018

9. Approval of September 4, 2018 Public Hearing and Regular Meeting Minutes

10. Open Items

11. Staff Reports

A. Clubhouse Manager: GAPA Property Management Corp.

B. District Counsel: Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

C. District Manager: Wrathell, Hunt and Associates, LLC

NEXT MEETING DATE: March 19, 2019 at 6:15 P.M.

12. Supervisors’ Requests

13. Adjournment

Please do not hesitate to contact me directly at 904-386-0186 with any questions.

Sincerely, FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE: Call-in number: 1-888-354-0094

Conference ID: 7491428 Howard McGaffney District Manager

STONEGATE COMMUNITY DEVELOPMENT DISTRICT

4

RESOLUTION 2019-01

A RESOLUTION ELECTING THE OFFICERS OF THE STONEGATE COMMUNITY DEVELOPMENT DISTRICT, MIAMI-DADE COUNTY, FLORIDA; AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Board of Supervisors of the Stonegate Community Development District

was notified of the results of the General Election held on November 6, 2018 for Seats 2, 3 and

4; and

WHEREAS, the Board of Supervisors of the Stonegate Community Development District

desires to elect the below recited persons to the offices specified.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE STONEGATE COMMUNITY DEVELOPMENT DISTRICT:

1. The following persons are elected to the offices shown:

Chair

Vice Chair

Secretary Craig Wrathell

Treasurer Craig Wrathell

Assistant Secretary

Assistant Secretary

Assistant Secretary

Assistant Secretary Howard McGaffney

Assistant Treasurer Jeff Pinder

PASSED AND ADOPTED this 18th day of December, 2018.

Secretary/Assistant Secretary Chair/Vice Chair, Board of Supervisors


5

RESOLUTION 2019-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE STONEGATE COMMUNITY DEVELOPMENT DISTRICT AMENDING THE GENERAL FUND PORTION OF THE BUDGET FOR FISCAL YEAR 2018; AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Board of Supervisors (hereinafter referred to as the “Board”) of the

Stonegate Community Development District (hereinafter referred to as the “District”), adopted

a Budget for Fiscal Year 2018; and

WHEREAS, the Board desires to amend the General Fund portion of the budget

previously approved for the Fiscal Year 2018.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE STONEGATE COMMUNITY DEVELOPMENT DISTRICT:

Section 1. The Fiscal Year 2018 Budget is hereby amended in accordance with Exhibit

“A” attached hereto; and

Section 2. This resolution shall become effective immediately upon its adoption, and

be reflected in the monthly and Fiscal Year End September 30, 2018 Financial Statements and

Audit Report of the District.

PASSED AND ADOPTED this 18th day of December, 2018.

Secretary/Assistant Secretary Chair/Vice Chair, Board of Supervisors

EXHIBIT “A”

FISCAL YEAR 2018

STONEGATECOMMUNITY DEVELOPMENT DISTRICTGENERAL FUND BUDGET AMENDMENT

EFFECTIVE NOVEMBER 30, 2018

1

FY 2018Actual

AdoptedBudget

Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

AmendedBudget

REVENUESAssessments 730,574$ 716,866$ (13,708)$ 13,708$ 730,574$ Interest 2,637 1,000 (1,637) 1,637 2,637 Clubhouse rental fees 11,600 - (11,600) 11,600 11,600 Miscellaneous 4,465 5,000 535 (535) 4,465

Total revenues 749,276 722,866 (26,410) 26,410 749,276

EXPENDITURESAdministrativeSupervisors 4,215 6,000 1,785 (1,785) 4,215 Payroll taxes 337 459 122 (122) 337 Management/recording/accounting 41,551 41,551 - - 41,551 Legal 15,233 14,500 (733) 733 15,233 Engineering - 2,000 2,000 (2,000) - Audit 6,430 6,430 - - 6,430 Assessment roll preparation 5,075 5,075 - - 5,075 Arbitrage rebate calculation 2,500 1,250 (1,250) 1,250 2,500 Dissemination agent 1,000 1,000 - - 1,000 Trustee 7,000 6,500 (500) 500 7,000 ADA website compliance 199 - (199) 199 199 Website enhancement 635 1,220 585 (585) 635 Postage 754 1,500 746 (746) 754 Legal advertising 704 1,000 296 (296) 704 Office supplies 126 300 174 (174) 126 Other current charges 2,333 1,000 (1,333) 1,333 2,333 Annual special district fee 175 175 - - 175 Insurance 6,407 6,950 543 (543) 6,407 Property taxes - 3 3 (3) -

Total administrative expenses 94,674 96,913 2,239 (2,239) 94,674

Field OperationsLandscape maintenance 85,182 66,425 (18,757) 18,757 85,182 Landscape replacement 9,597 10,000 403 (403) 9,597 Playground renovation 1,674 3,000 1,326 (1,326) 1,674 Clubhouse irrigation - 6,000 6,000 (6,000) - Pump maintenance/repair 2,342 4,000 1,658 (1,658) 2,342 Electrical repairs 5,914 3,000 (2,914) 2,914 5,914 Lake maintenance 38,580 25,000 (13,580) 13,580 38,580 Contingency - 2,500 2,500 (2,500) - Holiday decorations 12,000 13,000 1,000 (1,000) 12,000 Animal control 7,260 7,500 240 (240) 7,260 Operating supplies - 2,000 2,000 (2,000) - Hurricane clean-up 49,795 - (49,795) 49,795 49,795

Total field operations 212,344 142,425 (69,919) 69,919 212,344


FISCAL YEAR 2018EFFECTIVE NOVEMBER 30, 2018

2

FY 2018Actual

AdoptedBudget

Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

AmendedBudget



ClubhouseTelephone 6,087 4,000 (2,087) 2,087 6,087 Utilities 54,392 42,000 (12,392) 12,392 54,392 Insurance 13,860 14,575 715 (715) 13,860 Flood insurance 3,941 2,819 (1,122) 1,122 3,941 Alarm monitoring 1,674 1,775 101 (101) 1,674 Video surveillance 3,041 5,300 2,259 (2,259) 3,041 Fire monitoring 231 540 309 (309) 231 Pool maintenance 26,294 19,800 (6,494) 6,494 26,294 Pool repair 688 7,500 6,812 (6,812) 688 Pool health inspections 375 750 375 (375) 375 Air conditioning R&M 1,085 4,500 3,415 (3,415) 1,085 Clubhouse operation and management

Clubhouse management 212,721 212,721 - - 212,721 Fitness equipment maintenance 7,906 5,000 (2,906) 2,906 7,906 Office supplies 1,829 1,800 (29) 29 1,829 Repairs and maintenance 12,975 15,000 2,025 (2,025) 12,975 Pressure cleaning 1,555 3,000 1,445 (1,445) 1,555 Janitorial supplies 7,988 5,700 (2,288) 2,288 7,988 Contingencies - 5,000 5,000 45,000 50,000

Total clubhouse 356,642 351,780 (4,862) 54,862 406,642

Infrastructure reinvestmentCapital outlay

General 11,690 33,500 21,810 (21,810) 11,690 Clubhouse video surveillance upgrade - 40,000 40,000 (40,000) - Lake bank erosion 57,609 66,000 8,391 (8,391) 57,609 Total clubhouse reserves 69,299 139,500 70,201 (70,201) 69,299

Other fees and chargesProperty appraiser - 3,734 3,734 (3,734) - Tax collector 7,301 3,734 (3,567) 3,567 7,301

Total other fees and charges 7,301 7,468 167 (167) 7,301 Total expenditures 740,260 738,086 (2,174) 52,174 790,260

3

FY 2018Actual

AdoptedBudget

Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

AmendedBudget



Net increase/(decrease) of fund balance 9,016 (15,220) (24,236) (25,764) (40,984)

Fund balances - beginning 822,916 837,501 14,585 (14,585) 822,916 Fund balances - ending

CommittedClubhouse renewal & replacement 130,000 130,000 - - 130,000

Assigned3 months working capital 149,647 149,647 - - 149,647 Disaster 200,000 200,000 - - 200,000

Unassigned 352,285 342,634 (9,651) 9,651 352,285 Total Fund balance - ending 831,932$ 822,281$ (9,651)$ (40,349)$ 781,932$


8

UNAUDITED

STONEGATECOMMUNITY DEVELOPMENT DISTRICT

FINANCIAL STATEMENTS

OCTOBER 31, 2018

1

GeneralFund

DebtService

Fund 2008

DebtService

Fund 2013

TotalGovernmental

FundsASSETSBank of America 542,980$ -$ -$ 542,980$ FineMark Bank - money mkt 256,132 - - 256,132 Investments

State Board of Administration 11 - - 11 Revenue 2008 - 89,694 - 89,694 Reserve 2008 - 430,031 - 430,031 Interest 2008 - 175,094 - 175,094 Sinking fund 2008 - 3 - 3 Revenue 2013 - - 72,536 72,536 Reserve 2013 - - 25,000 25,000 Interest 2013 - - 156,725 156,725 Sinking fund 2013 - - 10 10 Prepayment 2013 - - 15 15 Undeposited funds 300 - - 300 Due from other 185 - - 185 Due from other funds

General fund - 2,654 3,742 6,396 Total assets 799,608$ 697,476$ 258,028$ 1,755,112$

LIABILITIES AND FUND BALANCESLiabilities:Accounts payable 3,407$ -$ -$ 3,407$ Accounts payable - clubhouse 487 - - 487 Due to other funds

Debt service - series 2008 2,654 - - 2,654 Debt service - series 2013 3,742 - - 3,742 Due to other 69 - - 69 Total liabilities 10,359 - - 10,359

Fund BalanceRestricted

Debt service - 697,476 258,028 955,504 Committed

Clubhouse renewal & replacement 130,000 - - 130,000 Assigned

3 months working capital 149,647 - - 149,647 Disaster 200,000 - - 200,000

Unassigned 309,602 - - 309,602 Total fund balance 789,249 697,476 258,028 1,744,753

Total liabilities & fund balances 799,608$ 697,476$ 258,028$ 1,755,112$


BALANCE SHEETGOVERNMENTAL FUNDS

OCTOBER 31, 2018

2

CurrentMonth

Year toDate Budget

% ofBudget

REVENUESAssessments -$ -$ 716,866$ 0%Interest 178 178 1,000 18%Clubhouse rental fees 540 540 1,092 49%Miscellaneous 125 125 5,000 3%

Total revenues 843 843 723,958 0%

EXPENDITURESAdministrativeSupervisors - - 6,000 0%Payroll taxes - - 459 0%Management/recording/accounting 3,463 3,463 41,551 8%Legal - - 12,000 0%Engineering - - 1,000 0%Audit - - 6,430 0%Assessment roll preparation 423 423 5,075 8%Arbitrage rebate calculation - - 1,250 0%Dissemination agent 83 83 1,000 8%Trustee - - 6,500 0%Website enhancement - - 1,220 0%Postage 45 45 1,500 3%Legal advertising 89 89 1,000 9%Office supplies - - 300 0%Other current charges 139 139 1,000 14%Annual special district fee 175 175 175 100%Insurance 6,485 6,485 6,950 93%Property taxes - - 178 0%

Total administrative expenses 10,902 10,902 93,588 12%Field OperationsLandscape maintenance 4,185 4,185 68,418 6%Landscape replacement 450 450 10,000 5%Playground renovation - - 3,000 0%Clubhouse irrigation - - 6,000 0%Pump maintenance/repair - - 4,000 0%Electrical repairs 150 150 3,000 5%Lake maintenance 1,081 1,081 25,987 4%Contingency - - 5,000 0%Holiday decorations 6,000 6,000 13,000 46%Animal control 500 500 7,500 7%Operating supplies - - 2,000 0%

Total field operations 12,366 12,366 147,905 8%


FOR THE PERIOD ENDED OCTOBER 31, 2018

STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN FUND BALANCES

GENERAL FUND

3

CurrentMonth

Year toDate Budget

% ofBudget




GENERAL FUND

ClubhouseTelephone - - 4,800 0%Utilities - - 44,000 0%Insurance 13,782 13,782 14,575 95%Flood insurance - - 2,819 0%Alarm monitoring 135 135 1,775 8%Fire monitoring - - 540 0%Pool maintenance - - 20,000 0%Pool repair 4,350 4,350 7,500 58%Pool health inspections - - 750 0%Air conditioning R&M 250 250 4,500 6%Clubhouse operation and management

Clubhouse management - - 219,103 0%Fitness equipment maintenance 180 180 5,500 3%Office supplies - - 1,800 0%Repairs and maintenance 795 795 15,000 5%Pressure cleaning - - 3,000 0%Janitorial supplies 739 739 5,700 13%Contingencies - - 5,100 0%

Total clubhouse 20,231 20,231 356,462 6%

Infrastructure reinvestmentCapital outlay

General - - 40,000 0%Lake bank erosion - - 78,535 0%Total clubhouse reserves - - 118,535 0%

Other fees and chargesProperty appraiser - - 3,734 0%Tax collector - - 3,734 0%

Total other fees and charges - - 7,468 0%Total expenditures 43,499 43,499 723,958 6%

Net increase/(decrease) of fund balance (42,656) (42,656) -

Fund balances - beginning 831,905 831,905 851,513 Fund balances - ending

CommittedClubhouse renewal & replacement 130,000 130,000 155,000

Assigned3 months working capital 149,647 149,647 151,356 Disaster 200,000 200,000 225,000

Unassigned 309,602 309,602 320,157 Total Fund balance - ending 789,249$ 789,249$ 851,513$

4

CurrentMonth

Year toDate Budget

% ofBudget

REVENUESAssessments -$ -$ 434,716$ 0%Interest 1,054 1,054 - N/A

Total revenues 1,054 1,054 434,716 0%

EXPENDITURESPrincipal 5/1 - - 80,000 0%Interest 11/1 - - 175,094 0%Interest 5/1 - - 175,094 0%Property appraiser - - 2,264 0%Tax collector - - 2,264 0%

Total expenditures - - 434,716 0%

Net increase/(decrease) of fund balance 1,054 1,054 -

Fund balances - beginning 696,422 696,422 683,816 Fund balances - ending 697,476$ 697,476$ 683,816$



STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN FUND BALANCESDEBT SERVICE FUND: SERIES 2008

5

CurrentMonth

Year ToDate Budget

% ofBudget

REVENUESAssessments -$ -$ 614,346$ 0%Interest 386 386 - N/A

Total revenues 386 386 614,346 N/A

EXPENDITURESDebt servicePrincipal 5/1 - - 295,000 0%Interest 11/1 - - 156,725 0%Interest 5/1 - - 156,725 0%Property appraiser - - 3,200 0%Tax collector - - 3,200 0%

Total expenditures - - 614,850 0%

Net increase/(decrease) of fund balance 386 386 (504)

Fund balances - beginning 257,642 257,642 241,763 Fund balances - ending 258,028$ 258,028$ 241,259$




DEBT SERVICE FUND: SERIES 2013 (REFUNDED SERIES 2004)

COMMUNITY DEVELOPMENT DISTRICTCHECK REGISTEROCTOBER 31, 2018

STONEGATE

Type Num Date Name Account Paid Amount Original Amount

Bill Pmt -Check 12871 10/05/2018 BILLING, COCHRAN, MAURO & RAMSEY, P.A. 101.000 · Bank of ... -1,777.50

Bill 151814 09/30/2018 514.310 · Legal Fees -1,777.50 1,777.50

TOTAL -1,777.50 1,777.50

Bill Pmt -Check 12872 10/05/2018 FEDEX 101.000 · Bank of ... -6.92

Bill 6-318-03230 09/30/2018 519.410 · Postage -6.92 6.92

TOTAL -6.92 6.92

Bill Pmt -Check 12873 10/05/2018 GAPA PROPERTY MANAGEMENT CORP. 101.000 · Bank of ... -17,726.75

Bill 090118 09/30/2018 536.022 · Clubhous... -17,726.75 17,726.75

TOTAL -17,726.75 17,726.75

Bill Pmt -Check 12874 10/05/2018 WRATHELL, HUNT & ASSOCIATES, LLC 101.000 · Bank of ... -201.66

Bill 2017-11736 09/30/2018 512.311 · Managem... -201.66 201.66

TOTAL -201.66 201.66

Bill Pmt -Check 12875 10/05/2018 AL-FLEX EXTERMINATORS, INC. 101.000 · Bank of ... -135.00

Bill 219394 09/30/2018 537.500 · Animal C... -135.00 135.00

TOTAL -135.00 135.00

Bill Pmt -Check 12876 10/05/2018 AQUATIC SYSTEMS, INC. 101.000 · Bank of ... -3,215.00

Bill 0000422136 09/30/2018 537.003 · Lake Mai... -3,215.00 3,215.00

TOTAL -3,215.00 3,215.00

3:13 PM Stonegate CDD11/02/18 Check Detail

October 2018

Page 1


Bill Pmt -Check 12877 10/05/2018 ARMANDO GARCIA LAND SERVICE INC 101.000 · Bank of ... -18,149.25

Bill 760445 09/30/2018 537.400 · Lawn Cut... -1,600.00 1,600.00537.470 · Tract C -340.00 340.00537.450 · Irrigation ... -333.00 333.00537.420 · Pest Cont... -1,325.00 1,325.00537.410 · Fertilize -1,650.00 1,650.00537.460 · Trimming -1,800.00 1,800.00

Bill 760463 09/30/2018 537.440 · Mulch -6,476.25 6,476.25Bill 760672 09/30/2018 537.410 · Fertilize -1,650.00 1,650.00Bill 760545 09/30/2018 537.410 · Fertilize -1,650.00 1,650.00

537.420 · Pest Cont... -1,325.00 1,325.00

TOTAL -18,149.25 18,149.25

Bill Pmt -Check 12878 10/05/2018 CITY OF HOMESTEAD 101.000 · Bank of ... -1,699.07

Bill 000363973 082418 09/30/2018 536.010 · Utilities -1,699.07 1,699.07

TOTAL -1,699.07 1,699.07

Bill Pmt -Check 12879 10/05/2018 COMCAST CORPORATION 101.000 · Bank of ... -349.47

Bill 0760104 092218 09/30/2018 536.010 · Utilities -349.47 349.47

TOTAL -349.47 349.47

Bill Pmt -Check 12880 10/05/2018 POOL QUALITY SERVICES 101.000 · Bank of ... -2,586.21

Bill 10704 09/30/2018 536.004 · Pool Main... -2,000.00 2,000.00Bill 11088 09/30/2018 536.004 · Pool Main... -586.21 586.21

TOTAL -2,586.21 2,586.21

Bill Pmt -Check 12881 10/11/2018 EGIS INURANCE & RISK ADVISORS, LLC 101.000 · Bank of ... -20,267.00

Bill 7757 10/10/2018 519.450 · Insurance -20,267.00 20,267.00

TOTAL -20,267.00 20,267.00


October 2018

Page 2



Bill 6-324-89926 09/30/2018 519.410 · Postage -6.92 6.92

TOTAL -6.92 6.92

Bill Pmt -Check 12883 10/11/2018 WRATHELL, HUNT & ASSOCIATES, LLC 101.000 · Bank of ... -3,968.83

Bill 2017-11721 10/10/2018 512.311 · Managem... -3,462.58 3,462.58513.310 · Assessm... -422.91 422.91513.315 · Dissemin... -83.34 83.34

TOTAL -3,968.83 3,968.83


Bill 760719 09/30/2018 537.400 · Lawn Cut... -2,400.00 2,400.00537.470 · Tract C -510.00 510.00537.450 · Irrigation ... -333.00 333.00

TOTAL -3,243.00 3,243.00

Bill Pmt -Check 12885 10/11/2018 AT & T 101.000 · Bank of ... -552.80

Bill 305 247-4094 102918 09/30/2018 536.411 · Clubhous... -161.82 161.82Bill 305 247-8860 102918 09/30/2018 536.411 · Clubhous... -390.98 390.98

TOTAL -552.80 552.80

Bill Pmt -Check 12886 10/11/2018 CHI ALARMS, INC. 101.000 · Bank of ... -135.00

Bill 256517 10/10/2018 536.001 · Alarm Mo... -135.00 135.00

TOTAL -135.00 135.00

Bill Pmt -Check 12887 10/11/2018 CITY OF HOMESTEAD 101.000 · Bank of ... -4,005.29

Bill 000351215 092418 09/30/2018 536.010 · Utilities -3,669.25 3,669.25Bill 000363973 092418 09/30/2018 536.010 · Utilities -336.04 336.04

TOTAL -4,005.29 4,005.29


October 2018

Page 3


Bill Pmt -Check 12888 10/11/2018 FITNESS SOURCE 101.000 · Bank of ... -200.00

Bill 44414PART 09/30/2018 536.006 · Fitness E... -20.00 20.00Bill 44414 09/30/2018 536.006 · Fitness E... -180.00 180.00

TOTAL -200.00 200.00

Bill Pmt -Check 12889 10/11/2018 PLANT PROFESSIONALS 101.000 · Bank of ... -6,000.00

Bill 12062 10/10/2018 537.300 · Holiday D... -6,000.00 6,000.00

TOTAL -6,000.00 6,000.00

Bill Pmt -Check 12890 10/11/2018 UNITECH AIR CO. 101.000 · Bank of ... -250.00

Bill 5762 10/10/2018 536.020 · Air Condit... -250.00 250.00

TOTAL -250.00 250.00

Bill Pmt -Check 12891 10/18/2018 ALM MEDIA, LLC. 101.000 · Bank of ... -88.63

Bill I0000352961-1011 10/17/2018 519.480 · Legal Adv... -88.63 88.63

TOTAL -88.63 88.63


Bill 6-331-87797 10/17/2018 519.410 · Postage -31.53 31.53

TOTAL -31.53 31.53

Bill Pmt -Check 12893 10/18/2018 GAPA PROPERTY MANAGEMENT CORP. 101.000 · Bank of ... -130.22

Bill 101718 10/17/2018 536.003 · Repairs &... -130.22 130.22

TOTAL -130.22 130.22

Bill Pmt -Check 12894 10/18/2018 ANIMAL REMOVAL SERVICES 101.000 · Bank of ... -500.00

Bill 101718 10/17/2018 537.500 · Animal C... -500.00 500.00

TOTAL -500.00 500.00


October 2018

Page 4


Bill Pmt -Check 12895 10/18/2018 ARMANDO GARCIA LAND SERVICE INC 101.000 · Bank of ... -450.00

Bill 760776 10/17/2018 537.004 · Landscap... -450.00 450.00

TOTAL -450.00 450.00


Bill 7207 10/17/2018 536.013 · Pool Repair -2,175.00 2,175.00

TOTAL -2,175.00 2,175.00

Bill Pmt -Check 12897 10/18/2018 ROBERTS ALUMINUM FURNITURE 101.000 · Bank of ... -325.00

Bill 12892 10/17/2018 536.003 · Repairs &... -325.00 325.00

TOTAL -325.00 325.00

Bill Pmt -Check 12898 10/26/2018 DEPARTMENT OF ECONOMIC OPPORTUNITY 101.000 · Bank of ... -175.00

Bill 72300 10/24/2018 519.540 · Annual Di... -175.00 175.00

TOTAL -175.00 175.00


Bill 6-339-84516 10/24/2018 519.410 · Postage -6.92 6.92

TOTAL -6.92 6.92

Bill Pmt -Check 12900 10/26/2018 ALL STAR ELECTRICAL SERVICES, INC. 101.000 · Bank of ... -150.00

Bill 2680 10/24/2018 537.009 · Electrical ... -150.00 150.00

TOTAL -150.00 150.00

Bill Pmt -Check 12901 10/26/2018 AQUATIC SYSTEMS, INC. 101.000 · Bank of ... -1,080.68

Bill 0000425615 10/24/2018 537.003 · Lake Mai... -1,080.68 1,080.68

TOTAL -1,080.68 1,080.68


October 2018

Page 5



Bill 760780 10/24/2018 537.001 · Landscap... -2,000.00 2,000.00Bill 760781 10/24/2018 537.001 · Landscap... -2,000.00 2,000.00Bill 760782 10/24/2018 537.001 · Landscap... -185.00 185.00

TOTAL -4,185.00 4,185.00

Bill Pmt -Check 12903 10/26/2018 FITNESS SOURCE 101.000 · Bank of ... -180.00

Bill 44614 10/24/2018 536.006 · Fitness E... -180.00 180.00

TOTAL -180.00 180.00

Bill Pmt -Check 12904 10/26/2018 GALLOWAY OFFICE SUPPLIES & FURNITURE 101.000 · Bank of ... -738.69

Bill 1166327-0 10/24/2018 536.011 · Janitorial ... -738.69 738.69

TOTAL -738.69 738.69


Bill 7208 10/24/2018 536.013 · Pool Repair -2,175.00 2,175.00

TOTAL -2,175.00 2,175.00

Bill Pmt -Check 12906 10/26/2018 ROBERTS ALUMINUM FURNITURE 101.000 · Bank of ... -340.00

Bill 12927 10/24/2018 536.003 · Repairs &... -340.00 340.00

TOTAL -340.00 340.00


October 2018

Page 6

INVOICESOCTOBER 31, 2018



9

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40

DRAFT

1 MINUTES OF MEETING 2 STONEGATE 3 COMMUNITY DEVELOPMENT DISTRICT 4

A Public Hearing and a Regular Meeting of the Stonegate Community Development

6 District’s Board of Supervisors was held on Tuesday, September 4, 2018 at 6:15 p.m., at the

7 Malibu Bay Clubhouse, 1020 NE 34th Avenue, Homestead, Florida 33033.

8

9 Present at the meeting were:

11 Erica Avila Chair 12 Raider Ferro Vice Chair 13 Noelle Franco-McKie Assistant Secretary 14

Also present were: 16 17 Howard McGaffney District Manager 18 Michael Pawelczyk District Counsel 19 Juan Galo Clubhouse Manager

Martha Agudelo Gapa Property Management Corp. 21 Arnaldo Sosa Resident 22 Arthur Goessel Resident 23 Brenda Lyons Resident 24 Lorenzo and Renee Toledo Residents

26 27 FIRST ORDER OF BUSINESS Call to Order/Roll Call 28 29 Mr. McGaffney called the meeting to order at 6:16 p.m. Supervisors Avila, Ferro and

Franco-McKie were present, in person. Supervisors Daniel and McGuinness were not present.

31

32 SECOND ORDER OF BUSINESS Public Comments: non-agenda items 33 34 There being no public comments, the next item followed.

36 THIRD ORDER OF BUSINESS Consideration of Third Amendment to 37 Amended and Restated Agreement 38 Aquatics Maintenance Services 39

Mr. Pawelczyk stated that Aquatic Systems Inc. (ASI) submitted a proposal for an

41 extension to their Agreement with the District. He advised ASI that the Agreement does not

42 need to be extended, as it was still within its terms. At the end of the term, the Agreement

1

STONEGATE CDD DRAFT September 4, 2018

43 automatically extends, unless one party decides to cancel. This Amendment was required as it

44 was necessary to update the scope of services of the existing Agreement.

45

46 47 48

49 50 51 52 53 54 55

On MOTION by Ms. Franco-McKie and seconded by Ms. Avila, with all in favor, the Third Amendment to Amended and Restated Agreement Aquatics Maintenance Services, was approved.

FOURTH ORDER OF BUSINESS Ratification of Resolution 2018-09, Adopting the Annual Meeting Schedule for Fiscal Year 2018/2019

Mr. McGaffney stated that, subsequent to adopting the Fiscal Year 2019 Meeting

56 Schedule at the last meeting, it was necessary to change one of the meeting dates.

57

58 59 60 61

62 63 64 65 66 67 68

On MOTION by Mr. Ferro and seconded by Ms. Franco-McKie, with all in favor, the change to the Fiscal Year 2019 Meeting Schedule was ratified and Resolution 2018-09, Adopting the Annual Meeting Schedule for Fiscal Year 2018/2019, was adopted.

FIFTH ORDER OF BUSINESS Public Hearing to Hear Comments and Objections on Adoption of Fiscal Year 2018/2019 Budget

A. Affidavit of Publication

69 The proof of publication was provided for informational purposes.

70 B. Consideration of Resolution 2018-10, Relating to the Annual Appropriations and

71 Adopting the Budget for the Fiscal Year Beginning October 1, 2018 and Ending

72 September 30, 2019

73 Mr. McGaffney presented Resolution 2018-10. He stated that nothing changed since

74 the proposed Fiscal Year 2019 budget was presented in May.

75

76 77

78 79 80

On MOTION by Mr. Ferro and seconded by Ms. Avila, with all in favor, the Public Hearing was opened at 6:23 p.m.

Mr. McGaffney stated that assessments would decrease slightly, reflecting a 0.06%

81 decrease in Fiscal Year 2019 over Fiscal Year 2018.

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82 Mr. Lorenzo Toledo, a resident, introduced himself and his wife.

83 Mr. McGaffney closed the Public Hearing at 6:26 p.m.

84 Mr. McGaffney read the title of Resolution 2018-10.

85

86 On MOTION by Ms. Avila and seconded by Ms. Franco-McKie, with all in favor, 87 Resolution 2018-10, Relating to the Annual Appropriations and Adopting the 88 Budget for the Fiscal Year Beginning October 1, 2018 and Ending September 30, 89 2019, was adopted.

90 91 92 SIXTH ORDER OF BUSINESS Consideration of Resolution 2018-11, 93 Making a Determination of Benefit and 94 Imposing Special Assessments for Fiscal 95 Year 2018/2019; Providing for the 96 Collection and Enforcement of Special 97 Assessments; Certifying an Assessment 98 Roll; Providing for Amendments to the 99 Assessment Roll; Providing a Severability

100 Clause; and Providing an Effective Date 101 102 Mr. McGaffney presented Resolution 2018-11 and read the title.

103

104 On MOTION by Mr. Ferro and seconded by Ms. Avila, with all in favor, 105 Resolution 2018-11, Making a Determination of Benefit and Imposing Special 106 Assessments for Fiscal Year 2018/2019; Providing for the Collection and 107 Enforcement of Special Assessments; Certifying an Assessment Roll; Providing 108 for Amendments to the Assessment Roll; Providing a Severability Clause; and 109 Providing an Effective Date, was adopted.

110 111 112 SEVENTH ORDER OF BUSINESS Approval of Unaudited Financial 113 Statements as of July 31, 2018 114 115 Mr. McGaffney presented the Unaudited Financial Statements as of July 31, 2018.

116 Assessment revenue collections were at 101%. Ms. Avila asked when bond refinancing would

117 be considered. Mr. McGaffney stated that it would be considered during the Fiscal Year 2020

118 budget season. Ms. Avila asked if the adopted Fiscal Year 2019 budget reflected adjustments

119 for the landscaping contract. Mr. McGaffney replied affirmatively. Discussion ensued regarding

120 potential benefits of bond refinancing and the related process.

121

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122 On MOTION by Mr. Ferro and seconded by Ms. Avila, with all in favor, the 123 Unaudited Financial Statements as of July 31, 2018, were approved.

124 125 126 EIGHTH ORDER OF BUSINESS Approval of July 10, 2018 Regular Meeting 127 Minutes 128 129 Mr. McGaffney presented the July 10, 2018 Regular Meeting Minutes and asked for any

130 additions, deletions or corrections.

131

132 On MOTION by Ms. Avila and seconded by Ms. Franco-McKie, with all in favor, 133 the July 10, 2018 Regular Meeting Minutes, as presented, were approved.

134 135 136 NINTH ORDER OF BUSINESS Open Items 137 138 There were no Open Items.

139 Ms. Avila asked if there was progress on the Americans with Disabilities (ADA) website

140 compliance matter. Mr. McGaffney stated that work was underway to bring the website into

141 compliance and the ADA Site Compliance shield is on the CDD’s website and that Mr. Johnson

142 stated that District Management was addressing the website issues.

143

144 TENTH ORDER OF BUSINESS Staff Reports 145 146 A. Clubhouse Manager: GAPA Property Management Corp.

147 Mr. Galo reported that there was a car accident recently, which resulting in a vehicle

148 hitting the bushes. The bushes would be repaired.

149 Mr. Galo presented the Clubhouse Report and highlighted the following items:

150 The recent Polynesian event was very successful.

151 Monthly services, repairs and maintenance performed by various vendors.

152 Two 32” televisions were ordered for the gym.

153 Mr. McGaffney stated that Todd’s reports should be included with the Clubhouse

154 Manager’s Report.

155 Ms. Avila wanted assurance that available budget funds would be utilized. Discussion

156 ensued regarding expenses, sources of “Miscellaneous” revenue, avoiding going over budget,

157 etc.

4


158 In reference to the Polynesian event, Ms. Avila noted that installing pavers at the far

159 end of the pool would create a larger, more visible area for performers. Mr. Galo concurred.

160 Discussion ensued regarding Fiscal Year 2018 expenditures and available Fiscal Year 2018 funds.

161 Mr. McGaffney recommended scheduling a meeting for October, should it be necessary

162 to amend the Fiscal Year 2018 budget.

163

164 On MOTION by Ms. Avila and seconded by Mr. Ferro, with all in favor, 165 amending the attachment to Resolution 2018-09, to add October 9, 2018, at 166 6:15 p.m., at the Malibu Bay Clubhouse, 1020 NE 34th Avenue, Homestead, 167 Florida 33033 to the Fiscal Year 2019 Meeting Schedule, was approved.

168 169 170 B. District Counsel: Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

171 There being no report, the next item followed.

172 C. District Manager: Wrathell, Hunt and Associates, LLC

173 There being no report, the next item followed.

174

175 ELEVENTH ORDER OF BUSINESS Supervisors’ Requests 176 177 There being no Supervisors’ requests, the next item followed.

178

179 TWELFTH ORDER OF BUSINESS NEXT MEETING DATE: December 18, 2018 180 at 6:15 P.M. 181 182 Mr. McGaffney stated that the next meeting will be on October 9, 2018, if it is necessary

183 to amend the budget; otherwise, the next meeting will be held on December 18, 2018.

184

185 THIRTEENTH ORDER OF BUSINESS Adjournment 186 187 There being no further business to discuss, the meeting adjourned.

188

189 On MOTION by Ms. Franco-McKie and seconded by Mr. Ferro, with all in favor, 190 the meeting adjourned at 6:57 p.m.

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191 192 193 194 195 196 ______________________ ____________________________ 197 Secretary/Assistant Secretary Chair/Vice Chair

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10

OPEN ITEMS

None


11C


NOTICE OF FISCAL YEAR 2019 MEETINGS

The Board of Supervisors (“Board”) of the Stonegate Community Development District

(District”) will hold Regular Meetings for Fiscal Year 2019 at 6:15 p.m., at the Malibu Bay

Clubhouse, 1020 NE 34th

Avenue, Homestead, Florida 33033, unless otherwise indicated, on the

following dates:

December 18, 2018

March 19, 2019

May 21, 2019

July 16, 2019

September 10, 2019

The purpose of the meetings is for the Board to consider any business which may properly come

before it. The meetings are open to the public and will be conducted in accordance with the

provision of Florida law. The meetings may be continued to a date, time, and place to be

specified on the record at the meeting. A copy of the agenda for the meetings may be obtained

from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida

33431 or by calling (561) 571-0010.

There may be occasions when one or more Supervisors or staff will participate by telephone.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special

accommodations at the meetings because of a disability or physical impairment should contact

the District Office at (561) 571-0010 at least 48 hours prior to the meeting. If you are hearing or

speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771

(TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.

A person who decides to appeal any decision made at the meetings with respect to any matter

considered at the meeting is advised that person will need a record of the proceedings and that

accordingly, the person may need to ensure that a verbatim record of the proceedings is made,

including the testimony and evidence upon which such appeal is to be based.

District Manager

Stonegate Community Development District

stonegate cdd 12/18/18dec 18, 2018 · 799,608 $ 697,476 $ 258,028 $ 1,755,112. stonegate community...

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