SEPTEMBER 1, 2017

BOARD OF DIRECTORS

MEETING

Stark-Tuscarawas-Wayne

Recycling District

ROLL CALL

APPROVE SEPTEMBER 1,

2017 BOARD OF DIRECTORS

MEETING AGENDA

APPROVE JULY 14, 2017

BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Executive Summaries (General Public as Audience)

▪ Chapter 1 – Introduction

▪ Chapter 2 – District Profile

▪ Chapter 3 – Waste Generation

▪ Chapter 4 – Waste Management

▪ Chapter 5 – Waste Reduction

▪ Chapter 6 – Budget

Analyses (Ohio EPA as Audience)

22 Appendices (A-V):

▪ Appendix H – Strategic Analysis (~100 pages)

▪ Appendix I – Conclusions, Priorities, Programs (~30 pages)

▪ Appendix L – Outreach/Education Analysis

▪ Appendix O – Budget

2019 SOLID WASTE MANAGEMENT

DISTRICT PLAN UPDATE(~300-PAGE DOCUMENT)

2019 SOLID WASTE MANAGEMENT

DISTRICT PLAN UPDATE

NEXT MEETING: SEPTEMBER 15, 2017

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue(As of August 28, 2017)

REVENUES Estimated

Revenue

Year-to-Date

Actual

Revenue

Last Year

Year-to-Date

Revenue

Collected

Percent

101 GENERAL FUND

Interest Earned 25,000.00$ 29,926.89$ 26,772.54$ 119.71%

American Landfill Settlement 12,500.00 12,500.00 13,961.00 100.00%

OEPA Pass-Thru Community Development Grant - - 18,935.56 0.00%

Recycling Revenue 200,000.00 169,307.87 132,319.39 84.65%

GENERAL FUND TOTAL 237,500.00 211,734.76 191,988.49 89.15%

501 TIPPING FEE FUND

Tipping Fees-Inside District 750,000.00$ 534,167.63$ 529,619.45$ 71.22%

Tipping Fees-Outside District 2,700,000.00 1,733,515.48 1,802,274.86 64.20%

Tipping Fees-Outside State 25,000.00 20,067.22 19,967.84 80.27%

Tipping Fees 3,475,000.00 2,287,750.33 2,351,862.15 65.83%

Miscellaneous Revenue - 4,330.61 111.50 0.00%

TIPPING FEE FUND TOTAL 3,475,000.00 2,292,080.94 2,351,973.65 65.96%

TOTAL REVENUE ALL FUNDS 3,712,500.00$ 2,503,815.70$ 2,543,962.14$ 67.44%

Budgeted versus Actual Expenses (As of August 28, 2017)

EXPENSES Combined

Appropriations

Combined

Year-to-Date

Expenses

Last Year

Year-to-Date

Expenses

Combined

Expended

Percent

101 GENERAL FUND

Supplies & Materials 34,900.00$ 5,358.63$ -$ 15.35%

HHW Program 47,786.95 25,771.63 793.85 53.93%

American Landfill Settlement 12,500.00 8,705.25 9,078.06 69.64%

Road Repairs 7,940.00 - 120,870.00 0.00%

GENERAL FUND TOTAL 103,126.95 39,835.51 130,741.91 38.63%

501 TIPPING FEE FUND

DISTRICT ADMINISTRATION

Admin-1 Payroll & Benefits 425,000.00$ 258,442.17$ 245,690.09$ 60.81%

Admin-2 Supplies & Admin Expenses 152,953.15 109,591.82 114,148.29 71.65%

Admin-3 Capital Assets 50,850.00 41,746.73 - 82.10%

Admin-4 Consulting Engineer Service 40,000.00 17,665.07 7,637.13 44.16%

Admin-5 Legal Services 10,000.00 900.00 1,050.00 9.00%

Admin-6 Solid Waste Plan 44,305.23 20,114.93 55.00 45.40%

Admin-8 Financial Consulting Services 13,000.00 8,398.00 9,735.50 64.60%

District Administration Total 736,108.38 456,858.72 593,189.05 62.06%

RECYCLING/COUNTY PROGRAMS

STW-02 Drop-Off Recycling 1,807,059.20 826,159.93 739,154.11 45.72%

STW-03 Yard Waste Management 487,499.96 245,371.89 197,907.04 50.33%

STW-05 HHW Program 543,926.43 173,179.73 88,876.39 31.84%

STW-06 Scrap Tire Collection 81,726.73 42,673.00 41,268.23 52.21%

STW-19 Recycling Makes Sense 713,695.45 342,367.85 398,598.60 47.97%

STW-22 Program Start-Up Grant 169,087.79 105,069.32 178,675.33 62.14%

STW-24 Host Community Cleanup Grants 118,617.62 69,499.20 74,326.05 58.59%

STW-25 Sheriff Department Grants 288,000.00 282,000.00 282,000.00 97.92%

STW-26 Health Department Grants 325,000.00 243,750.00 243,750.00 75.00%

STW-29 Education & Awareness 374,954.14 91,054.20 114,914.10 24.28%

STW-38 Disaster Debris Management 20,000.00 585.00 950.00 2.93%

Recycling/County Program Total 4,939,567.32 2,421,710.12 2,472,797.31 49.03%

TIPPING FEE FUND TOTAL 5,675,675.70 2,878,568.84 3,065,986.36 50.72%

TOTAL EXPENSES ALL FUNDS 5,778,802.65$ 2,918,404.35$ 3,196,728.27$ 50.50%

Current Cash Position (as of August 28, 2017)

Beginning

Year

Balance

Year-to-Date

Actual

Receipts

Year-to-Date

Expenditures/

Expenses

Unexpended

Balance

Outstanding

Encumbrances

Unencumbered

Balance

GENERAL FUND 974,795.87$ 211,734.76$ 39,835.51$ 1,146,695.12$ 38,263.74$ 1,108,431.38$

TIPPING FEES 4,441,614.71 2,292,080.94 2,878,568.84 3,855,126.81 1,650,011.67 2,205,115.14

TOTAL ALL FUNDS 5,416,410.58$ 2,503,815.70$ 2,918,404.35$ 5,001,821.93$ 1,688,275.41$ 3,313,546.52$

GENERAL (INTEREST) FUND

Year-to-date Net Gain/(Loss) 171,899.25$

TIPPING FUND

Year-to-date Net Gain/(Loss) (586,487.90)$

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) (414,588.65)$

➢ Tipping fee revenue is up 15.81% in 2017 from 2016 through the first half of the year.

➢ Using the first six months of revenue, we can project an annual tipping fee revenue total of

approximately $3,801,608 based on 48.80% of actual annual revenue was collected during this

time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2016 2017 % Change

American Landfill 557,666.57 685,479.61 22.92%

Countywide RDF 343,035.11 380,846.72 11.02%

Kimble Landfill & Disposal 734,171.95 826,950.68 12.64%

Totals $1,634,873.63 $1,893,277.01 15.81%

Annual Revenue $3,558,775.40 $3,475,000.00 -2.35%

(Actual) (Budgeted)

January - June

Authority Finance Software Upgrade

Upgrade Enhancements:

➢Utilizes Improved Technologies of Microsoft SQL

Database Versus jBase

➢Authority Forms (Customizable Layout/Design; Secure)

➢Drill-down Reporting with Seamlesss Integration to

Microsoft Excel, Word, Adobe Acrobat, and Outlook

➢Easy Interface to MS Office and Google Applications

Upgrade Cost = $23,130

Existing Software is 10 Years Old (Installed January 1, 2008)

Motion #1

EXECUTIVE DIRECTOR’S REPORT

UPCOMING COLLECTION EVENTS:

HOUSEHOLD HAZARDOUS WASTE

Stark County HHW Events

▪ Lawrence Twp,

September 30, 9am-2pm

▪ Canton Twp,

October 14, 10am-3pm

▪ Canton Recycle Center,

Year-round by appointment

Tuscarawas County HHW Event

▪ New Philadelphia Buehler’s,

October 7, 10am-3pm

Wayne County HHW Event

▪ Orrville Buehler’s,

September 23, 10am-3pm

UPCOMING COLLECTION EVENTS:

ANNUAL DRUG TAKEBACK DAY

Stark County Drug Takeback Day

▪ September 23, 10am-2pm

14 locations

Tuscarawas County Drug Takeback Day

▪ October 28, 10am-2pm

3 locations

Wayne County Drug Takeback Day

▪ October 28, 10am-2pm

2 locations

DROP-OFF RECYCLING SITE SURVEILLANCE

80 District Public Recycling Drop-

off Sites

▪ 12 Permanent Surveillance

Systems

▪ High Volume Sites

▪ ~$4,000 2-camera system

Benefits

▪ Daily identification and citation

of illegal dumpers

▪ Cleaner/safer sites

▪ Reduces clean-up cost

▪ Significant reduction in illegal

dumpingExample: 23 warnings/citations

issued at New Philadelphia Buehler’s

DROP-OFF RECYCLING SITE SURVEILLANCE

Portable Video Surveillance Trailer

▪ Rotate between lower volume sites

▪ ~$15,000 per unit

▪ Currently being evaluated

Benefits

1. Reduces illegal dumping

2. Reduces clean-up cost

3. Can be utilized at multiple sites

(overall cost savings vs.

permanent systems at all sites)

CURBSIDE PROGRAM ASSESSMENTS

CITIES OF CANTON AND NEW PHILADELPHIA

Container Size

2017 PROGRAM STARTUP GRANTS

Jackson Township Recycling

Station: $21,831

Canton Township:

$25,311.50

2017 PROGRAM STARTUP GRANTS

Tuscarawas Township:

$23,400

Nimishillen Township:

$25,311.50

YARD WASTE

COLLECTION UPDATE

TOTAL DISTRICT YARD WASTE EXPENSES

(2008-2018 PROJECTION)

PROJECTED

2017 District Yard Waste RateStark $112.36/load (40-yd) &

$224.72/load (80-yd)Tuscarawas $195/load (30-yd)

2018 Projected District Yard Waste RateStark $225/load (40-yd) &

$400/load (80-yd)Tuscarawas $195/load (30-yd)

PROJECTED

2008-2009 District Yard Waste Rates RangeStark $21.75-$26.50/ton Tuscarawas $27.85-$31.85/ton Wayne $6.75-$14.00/yard

TOTAL DISTRICT DROP-OFF TONNAGE 2007-2016

(RECYCLING AND YARD WASTE)

16,43218,642

23,55020,905 21,219 21,517 21,292 23,317 23,388 23,970

27,794

30,330

32,783 37,189 37,37834,070

30,112

35,189 34,599 34,714

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

TON

S

Recyclables Yard/Food Waste

YARD WASTE COLLECTION OBJECTIVE FOR 2018:

REDUCE $400,000 PROGRAM TO $250,000

1. Reduction of program scope:

-reduce number of sites

-restrict volume at sites (gates/limit hours/grind material)

-redirect residents to private sector

2. Block grant program for collection sites

-District allocates available funding per site

-Sites fund shortfall

3. Residential permit/fee for usage

-annual or per drop fee

4. Identify additional private sector alternatives

-hauling/grinding/processing

5. Explore composting alternatives

-anaerobic and aerobic digestion

*BUDGET COMMITTEE

FOR EVALUATION

EXECUTIVE SESSION TO

DISCUSS COLLECTIVE

BARGAINING AGREEMENT

(ATTORNEY LESLIE IAMS KUNTZ)

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting:

November 03, 2017 @ 9:30am