NOVEMBER 2, 2012 BOARD OF DIRECTORS MEETING

STARK-TUSCARAWAS-WAYNE RECYCLING DISTRICT

November 2, 2012

1. Roll Call2. Approve November 2, 2012 Board of

Directors Meeting Agenda3. Approve September 7, 2012 Board of

Directors Meeting Minutes4. Public Speaks5. Policy Committee Report6. Finance Director’s Report7. Executive Director’s Report8. Budget Committee Report9. Executive Session to Discuss Pending

Litigation10. Other Business11. Adjournment

Board of Director’s

STARKThomas Bernabei

Janet Weir CreightonDr. Peter Ferguson

TUSCARAWASChris Abbuhl

Jim SeldenrightKerry Metzger

WAYNEJim CarmichaelAnn Obrecht

Scott Wiggam

APPROVE SEPTEMBER 7, 2012 BOARD OF DIRECTORS MEETING MINUTES

POLICY COMMITTEE REPORT

Plan Update Schedule

SECTION START DATE END DATEPOLICY MEETING DATES

2012Section 1 - Introduction September 2012 October 2012 1) November 16, 2012

Section 3 - Inventories October 2012 December 2012 2) January 18, 2013

Section 4 - Reference Year Information December 2012 February 2013 3) March 15, 2013

2013Section 5 - Planning Period Projections and Strategies January 2013 March 2013 4) May 17, 2013

Section 8 - Cost and Financing of Plan Implementation February 2013 April 2013

Section 6 - Methods of Management: Facilities and Programs to be Used

March 2013 April 2013 5) July 19, 2013

Section 7 - Measurement of Progress Towards Waste Reduction Goals

April 2013 May 2013

Section 9 - District Rules June 2013 July 2013 6) August 16, 2013

Section 2 - Executive Summary June 2013 July 2013  

Final Revisions July 2013 August 2013 7) September 20, 2013

Present Plan to Board of Directors      

Ohio EPA 45-Day Comment Period September 2013 November 2013  

Revise Plan based on OEPA Comments November 2013 December 2013  

2014Public Notice January 2014    

Revision based on Public Comment February 2014    

Ratification of Plan Update April 2014 June 2014  

Policy Committee Certifies Ratification July 2014    

Final Ohio EPA Review July 2014    

Plan Approval      

FINANCE DIRECTOR’S REPORT

Revenues versus Expenses (As of October 26, 2012)REVENUES Estimated

Revenue

Year-to-DateActual

Revenue

Last YearYear-to-Date

RevenueCollected Percent

101 GENERAL FUND Interest Earned $6,000.00 $3,770.77 $6,619.99 62.85% ODNR Pass-Through Grants - - 321,333.00 0.00%GENERAL FUND TOTAL 6,000.00 3,770.77 327,952.99 62.85%

501 TIPPING FEE FUND Tipping Fees 2,800,000.00 2,564,414.41 2,376,625.73 91.59% Recycling Revenue 300,000.00 264,732.88 302,439.80 88.24% Miscellaneous Revenue 0.00 4,707.88 5.91 0.00%TIPPING FEE FUND TOTAL 3,100,000.00 2,833,855.17 2,679,071.44 91.41%

TOTAL REVENUE ALL FUNDS $3,106,000.00 $2,837,625.94 $3,007,024.43 91.36%

EXPENSES CombinedAppropriations

CombinedYear-to-Date

Expenses

Last YearYear-to-Date

Expenses

CombinedExpended

Percent

101 GENERAL FUNDLegal Services 129,012.07 35,991.20 251,357.48 27.90%ODNR Pass-Through Grants 250,000.00 125,000.00 196,333.00 50.00%GENERAL FUND TOTAL 394,412.07 160,991.20 556,335.77 40.82%

501 TIPPING FEE FUNDDistrict Administration Total 520,915.90 337,275.20 360,073.81 64.75%STW-02 Drop-Off Recycling 906,749.75 534,152.46 745,672.94 58.91%STW-06 Scrap Tire Collection 58,196.97 35,572.14 26,301.23 61.12%STW-19 Recycling Makes Sense 605,020.95 335,313.50 309,214.45 55.42%STW-24 Manning Groups 68,500.00 48,500.00 33,350.00 70.80%STW-25 Sheriff Department Grants 258,000.00 253,000.00 255,000.00 98.06%STW-26 Health Department Grants 285,000.00 228,750.00 258,750.00 80.26%STW-29 Education & Awareness 306,852.69 206,304.90 127,292.14 67.23%STW-41 Newcomerstown Landfill 178,079.57 38,721.81 - 21.74%

TIPPING FEE FUND TOTAL 3,538,594.74 2,021,833.01 2,379,012.33 57.14%

TOTAL EXPENSES ALL FUNDS 3,933,006.81$ 2,182,824.21$ 2,935,348.10$ 55.50%

REVENUES OVER/(UNDER) EXPENSES $654,801.73 $71,676.33TOTAL FUND BALANCE AT BEGINNING OF YEAR $3,637,457.30

REMAINING FUND BALANCE AT END OF PERIOD $4,292,259.03

Current Cash Position (as of October 26, 2012)

BeginningYear

Balance

Year-to-DateActual

Receipts

Year-to-DateExpenditures/

ExpensesUnexpended

BalanceOutstanding

EncumbrancesUnencumbered

Balance101 GENERAL FUND $1,053,865.48 $3,770.77 $160,991.20 $896,645.05 $226,760.87 $669,884.18501 TIPPING FEES 2,583,591.82 2,833,855.17 2,021,833.01 3,395,613.98 722,437.72 2,673,176.26

TOTAL ALL FUNDS $3,637,457.30 $2,837,625.94 $2,182,824.21 $4,292,259.03 $949,198.59 $3,343,060.44

GENERAL (INTEREST) FUNDYear-to-date Net Gain/(Loss) (157,220.43)

TIPPING FUNDYear-to-date Net Gain/(Loss) $812,022.16

GRAND TOTAL ALL FUNDSYear-to-date Net Gain/(Loss) $654,801.73

Tipping Fee Revenue Update

District Landfills 2011 2012 % Change

American Landfill 1,088,306.66 1,052,204.45 -3.32%

Countywide RDF 361,881.92 374,034.31 3.36%

Kimble Landfill & Disposal 535,053.00 596,576.34 11.50%

Totals $1,985,241.58 $2,022,815.10 1.89%

Annual Revenue $2,842,026.81 $2,800,000.00 -1.48%(Actual) (Budgeted)

January - August

Tipping fee revenue is up 1.89% in 2012 from 2011 in the first eight months and remains in alignment with the budgeted amount of $2,800,000.

3rd Quarter 2012 Investment Report

Current Portfolio Description 9/30/12 Balance

Yield Maturity

Huntington Checking/MMA

General/Money Market Acct

$2,385,556.30 0.100% N/A

StarOhio – Interested Earned

Deposit Account $66,681.19 0.100% N/A

R.W. Baird Managed Portfolio $1,551,577.90 0.530% Varies

Huntington – CD Certificate of Deposit $100,000.00 0.300% 3/28/13

Huntington – CD Certificate of Deposit $100,000.00 0.400% 6/6/13Total Current Principal Balance = $4,203,815.39

Principal Balance Prior Year = $3,460,331.27

Interest Earned Current YTD = $3,770.77

Interest Earned Prior Year YTD = $6,195.86

Current Weighted Yield = 0.284% Weighted Yield Prior Year = 0.296%

EXECUTIVE DIRECTOR’S REPORT

Housebill 592 Review

Elimination of largest municipality veto Plan update considerations

10 year strategic plan Rate of update 5 or 3 years ADR’s may be considered to serve as annual

reviews of strategic plan and set goals for coming year

Ohio EPA approval before ratification Goal 1 (Recycling Access) – Consider

removing Goal 2 (Waste Reduction & Recycling

Rates) - Keeping

Wayne County Recycling Drop-Offs(Village of Shreve – East of Chicago)

Old Recycling Decals New Recycling Decals

STW-2 Drop Off Recycling

Annual District Reports (ADR)Residential/Commercial Recycling Percentages

Annual District Reports (ADR)Industrial Recycling Percentages

Ohio EPA Goal - 66%

2011 Annual District Report (ADR)Letter from the Ohio EPA

September 28, 2012

Mr. David Held, Executive Director Stark-Tuscarawas-Wayne Joint Solid Waste Management District 9918 Wilkshire Boulevard NEBolivar, OH 44612

RE: Review Comments for the Stark-Tuscarawas-Wayne Joint Solid Waste Management District 2011 ADR

Dear Mr. Held,

Please accept this letter as Ohio EPA’s comments concerning the Calendar Year 2011 Annual District Report (2011 ADR) for the Stark-Tuscarawas-Wayne Joint Solid Waste Management District (District). Paragraph (F) of Rule 3745-27-90 of the Ohio Administrative Code requires that solid waste management districts submit an annual district report (ADR) not later than the first day of June of each year. Ohio EPA received the completed 2011 ADR form for the District on May 31, 2012. Thank you for submitting the completed form on the required deadline.

The review focused on two areas: 1) the quantities of materials that the District reported as having recycled from both the residential/commercial and industrial sectors; and 2) the District’s efforts to carry out the implementation schedule in its approved plan. The District has done an excellent job of providing the information requested in the ADR.

District Waste Generation (in tons)

9% Waste Decrease From 2005-2011

District Recycling Tonnages

Includes glass, aluminum cans, paper, cardboard, #1 & #2 plastics, steel cans, newspaper, magazines, tires, school & government recycling

36% Recycling Increase From 2005-2011

District Yard Waste Tonnages

Includes yard waste and food waste (from Wayne County)

56% Recycling Increase From 2005-2011

Pharmaceutical CollectionSTW-5 Household Hazardous Waste Collection & STW-29 Education and Awareness Program

STARK - 3,355 Pounds Collected TUSCARAWAS - 94 Pounds Collected WAYNE – 1,200 Pounds for 2012 (Medway

collects year-round)

September 29, 2012

Community Recycle Events

STW-7 Computer/Electronics Recycling Program

General Collection – tires, appliances, electronic-computer monitors, batteries, motor oil, recyclables and televisions ($10)

Electronic Collection – Computers, VCR’s, DVD’s, cellphones, telephones, printers, stereos, keyboards, electronic cabling, monitors, computer gaming/software, home entertainment equipment and televisions ($10)

Jackson Recycling Station Expansion

Plastic Bales

Jackson Recycling Station

STW-2 Drop Off Recycling

Drive-Thru Drop-Off

2011 - 1,920 Tons, 94,398 Cars 2011 Grant - $76,805.20

Budget Committee Report

2013 Grants

City or Village2011 Grant Payments

2013 Grant

Approval

2013 Plan

Budget

1 City of Alliance $25,629.30 $40 per ton2 Village of Baltic $620.75 $25 per ton3 Village of Bolivar (Curbside) $440.50 $25 per ton4 Village of Bolivar (Drop-Off) $1,277.20 $35 per ton5 City of Canal Fulton $0.00 $25 per ton6 City of Canton $88,218.45 $45 per ton7 City of Dover $4,420.50 $25 per ton8 Village of Doylestown $1,450.00 $25 per ton9 Village of Gnadenhutten $5,812.65 $45 per ton10

Jackson Recycling Station $76,805.20 $40 per ton

11

Village of Marshallville $457.25 $25 per ton

12

City of Massillon $283.25 $25 per ton

13

New Philadelphia City $13,657.50 $40 per ton

14

City of North Canton $38,498.85 $45 per ton

15

City of Orrville $20,324.70 $45 per ton

16

Perry Township $24,687.20 $40 per ton

17

City of Rittman $13,189.50 $45 per ton

18

Village of Strasburg $1,707.50 $40 per ton

19

Village of Sugarcreek $2,506.50 $25 per ton

20

City of Wooster (Curbside) $51,390.00 $45 per ton

21

City of Wooster (Drop-Off) $491.20 $35 per ton

$371,868.00 $437,090.00

Recycling Makes Sense Grants

2013 Grants

City or Village2013 Grant Approval

2013 Plan Budget

1 Stark County $85,000 $85,000

2 Tuscarawas County $85,000 $85,000

3 Wayne County $85,000 $85,000

TOTAL $255,000 $255,000

City or Village2013 Grant Approval

2013 Plan Budget

1 City of Canton $30,000 $30,000

2 Stark County $150,000 $150,000

3 Tuscarawas County $75,000 $75,000

4 Wayne County $30,000 $30,000

TOTAL $285,000 $285,000

Sheriff Department Grants

Health Department Grants

Motion to approve the 2013 Recycling Makes Sense, Sheriff

Department and Health Department grants as presented.

Drop-Off Location Manning Group Applicants2013

#/month2013 Funding

Amount

STARK COUNTY1 Canal Fulton Heritage Square Canal Fulton Lions Club 4 $2,4002 Lake Twp. Recycling Station Lake Township Trustees 4 $2,4003 Lawrence Twp. County Post Canal Fulton Lions Club 4 $2,4004 Marlboro Twp. Garage Marlboro Township Trustees 2 $1,2005 Nimishillen Township Garage Knights of Columbus Council 2530 2 $1,2006 Nimishillen Township Garage Nimishillen Township Road Department 4 $2,4007 Paris Township Office Paris Township 2 $1,2008 Plain Twp. - Diamond Park Plain Township Parks Department 3 = 4 $1,800 = $2,4009 Plain Twp. - Taft School/Salway Ave. Plain Township Parks Department 3 = 4 $1,800 = $2,400

10 Robertsville - Ruritan Building Little Sandy Creek Ruritans 1 $60011 Tuscarawas Township Hall Tuslaw Lions Club 4 $2,40012 Washington Twp. Fire Station Washington Ruritans Club 2 $1,200

TUSCARAWAS COUNTY13 Mill Twp. Garage - Uhrichsville First United Methodist Church Youth 1 $60014 Sandy Township Building Sandyville Community Club 4 $2,400

WAYNE COUNTY15 Apple Creek Village - Twp. Garage Waynedale High School Cheerleading 4 $2,40016 Baughman Township Garage Baughman Township Trustees 4 $2,40017 Chester Twp -Northwestern Elem. Northwestern Elementary - Grade 5 4 $2,40018 Chippewa Township Village of Doylestown 2 $1,20019 College of Wooster College of Wooster 2 $1,20020 Congress Township Garage Northwestern Ruritan Club 2 $1,20021 Creston Village Garage Creston Lions Club 2 $1,20022 Dalton Village Boy Scout Troop 922 2 $1,20023 Franklin Township Franklin Township Trustees 2 $1,20024 Fredericksburg Elementary School Fredericksburg Ruritan Club 2 $1,20025 Goodwill in Wooster Goodwill Industries of Wooster 4 $2,40026 Kidron Elementary School Dalton-Kidron PTO 2 $1,20027 Milton Twp. - Sterling Fire Station Milton Country Clovers 4-H Club 2 $1,20028 Paint Township Paint Township Trustees 4 $2,40029 Plain Township (Blachleyville) Triway High School Science Club 1 $60030 Shreve Village Triway High School Science Club 4 $2,40031 Village of Smithville Smithville Ruritan Club 4 $2,40032 Wayne Township Garage Stony Creek 4-H Club 1 $60033 West Salem Garage School House Community Campus 3 $1,80034 Wooster Twp (Valley College Grange) Valley College Grange 1 $60035   Westwood Ruritan Club 1 $600

93 = 95 $55,800 = $57,000

2013 Appropriation Budget

Motion to approve the 2013 District Appropriation Budget as presented.

2013 Retainer with Black McCuskey Motion to retain Black, McCuskey,

Souers & Arbauh as general legal counsel for 2013 at a rate not to exceed $40,000 for the year.

Roll Call Vote Needed

EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: January 4, 2013 @ 9:30am