stark-tuscarawas-wayne recycling district · 2020-03-03 · tipping fee revenue was up 5.20% in...
TRANSCRIPT
MARCH 01, 2019
BOARD OF DIRECTORS
MEETING
Stark-Tuscarawas-Wayne
Recycling District
ROLL CALL
APPROVE MARCH 01, 2019
BOARD OF DIRECTORS
MEETING AGENDA
APPROVE FEBRUARY 01, 2019
BOARD OF DIRECTORS
MEETING MINUTES
PUBLIC SPEAKS
POLICY COMMITTEE REPORT
2019 SOLID WASTE MANAGEMENT
DISTRICT PLAN UPDATE
Policy Committee Members
Stark CountyMember Representing Term
Janet Weir Creighton County Commissioner Unlimited
John Highman City of Canton Representative Unlimited
Doug Baum Township Representative Unlimited
Kirk Norris Health Department Representative Unlimited
Elaine Campbell Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019
Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019
Mark Cozy Public Representative 1-1-2018 to 12-31-2019
Tuscarawas CountyMember Representing Term
Al Landis County Commissioner Unlimited
Joel Day City of New Philadelphia Representative Unlimited
Matt Ritterbeck Township Representative Unlimited
Michael Kopko Health Department Representative Unlimited
Matt Bender Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019
Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019
David Bennett Public Representative 1-1-2018 to 12-31-2019
Wayne CountyMember Representing Term
Becky Foster County Commissioner Unlimited
Mark Nussbaum City of Wooster Representative Unlimited
Bill Cletzer Township Representative Unlimited
Nicholas Cascarelli Health Department Representative Unlimited
Pamela Carter Commercial, Institutional, or Industrial Representative 1-1-2019 to 12-31-2019
Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019
Scott Myers Public Representative 1-1-2019 to 12-31-2019
FINANCE DIRECTOR’S REPORT
Estimated Revenue versus Actual Revenue(As of February 27, 2019)
REVENUES Estimated
Revenue
Year-to-Date
Actual
Revenue
Last Year
Year-to-Date
Revenue
Collected
Percent
101 GENERAL FUND
Interest Earned 60,000.00$ 7,984.16$ 7,344.68$ 13.31%
American Landfill Settlement 17,221.00 4,721.25 - 27.42%
OEPA Pass-Thru Market Development Grant 75,000.00 - - 0.00%
Recycling Revenue 135,000.00 23,528.71 26,961.27 17.43%
GENERAL FUND TOTAL 287,221.00 36,234.12 34,305.95 12.62%
501 TIPPING FEE FUND
Tipping Fees-Inside District 900,000.00$ 146,592.00$ 167,350.62$ 16.29%
Tipping Fees-Outside District 3,000,000.00 477,713.49 562,601.30 15.92%
Tipping Fees-Outside State 25,000.00 7,331.07 7,755.31 29.32%
Tipping Fees 3,925,000.00 631,636.56 737,707.23 16.09%
Miscellaneous Revenue - 214.60 187.42 0.00%
TIPPING FEE FUND TOTAL 3,925,000.00 631,851.16 737,894.65 16.10%
TOTAL REVENUE ALL FUNDS 4,212,221.00$ 668,085.28$ 772,200.60$ 15.86%
Budgeted versus Actual Expenses (As of February 27, 2019)
EXPENSES Combined
Appropriations
Combined
Year-to-Date
Expenses
Last Year
Year-to-Date
Expenses
Combined
Expended
Percent
101 GENERAL FUND
Supplies & Materials 37,500.00$ 2,500.00$ 9,979.44$ 6.67%
HHW Program 34,729.67 - 270.33 0.00%
American Landfill Settlement 15,000.00 - - 0.00%
Newcomerstown Landfill Monitoring 19,593.00 0.00%
GENERAL FUND TOTAL 106,822.67 2,500.00 10,249.77 2.34%
501 TIPPING FEE FUND
Admin-1 Payroll & Benefits 460,000.00$ 74,800.98$ 77,361.30$ 16.26%
Admin-2 Supplies & Admin Expenses 182,085.17 50,314.30 59,143.08 27.63%
Admin-4 Consulting Engineer Service 17,336.50 402.50 962.50 2.32%
Admin-5 Legal Services 10,875.00 690.00 1,537.50 6.34%
Admin-8 Financial Consulting Services 13,000.00 75.00 75.00 0.58%
District Administration Total 683,296.67 126,282.78 142,054.16 18.48%
RECYCLING/COUNTY PROGRAMS
STW-02 Drop-Off Recycling 1,667,871.98 203,623.46 205,681.73 12.21%
STW-03 Yard Waste Management 380,652.18 65,777.58 51,623.28 17.28%
STW-05 HHW Program 344,007.70 34,578.96 21,789.71 10.05%
STW-06 Scrap Tire Collection 121,229.20 13,717.31 4,673.84 11.32%
STW-19 Recycling Makes Sense 645,737.40 132,698.15 138,513.70 20.55%
STW-22 Program Start-Up Grant 150,000.00 23,920.00 - 15.95%
STW-24 Host Community Cleanup Grants 100,000.00 74,800.00 14,687.34 74.80%
STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83%
STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00%
STW-29 Education & Awareness 310,557.37 16,987.00 22,728.60 5.47%
STW-38 Disaster Debris Management 25,000.00 - - 0.00%
STW-41 Newcomerstown Landfill 8,302.55 8,302.55 - 100.00%
Recycling/County Program Total 4,366,358.38 931,655.01 816,948.20 21.34%
TIPPING FEE FUND TOTAL 5,049,655.05 1,057,937.79 959,002.36 20.95%
TOTAL EXPENSES ALL FUNDS 5,156,477.72$ 1,060,437.79$ 969,252.13$ 20.57%
Current Cash Position (as of February 27, 2019)
Beginning
Year
Balance
Year-to-Date
Actual
Receipts
Year-to-Date
Expenditures/
Expenses
Unexpended
Balance
Outstanding
Encumbrances
Unencumbered
Balance
GENERAL FUND 1,488,488.38$ 36,234.12$ 2,500.00$ 1,522,222.50$ 56,622.67$ 1,465,599.83$
TIPPING FEES 3,790,836.84 631,851.16 1,057,937.79 3,364,750.21 2,154,452.94 1,210,297.27
TOTAL ALL FUNDS 5,279,325.22$ 668,085.28$ 1,060,437.79$ 4,886,972.71$ 2,211,075.61$ 2,675,897.10$
GENERAL (INTEREST) FUND
Year-to-date Net Gain/(Loss) 33,734.12$
TIPPING FUND
Year-to-date Net Gain/(Loss) (426,086.63)$
GRAND TOTAL ALL FUNDS
Year-to-date Net Gain/(Loss) (392,352.51)$
➢ Tipping fee revenue was up 5.20% in 2018 compared to 2017.
➢ Actual 2018 tipping fee revenue exceeded the budgeted amount by $290,109.05 or 7.57%.
Tipping Fee Revenue Update
District Landfills 2017 2018 % Change
American Landfill 1,515,928.23 1,666,512.92 9.93%
Countywide RDF 756,863.88 688,657.85 -9.01%
Kimble Landfill & Disposal 1,643,642.96 1,764,938.28 7.38%
Totals $3,916,435.07 $4,120,109.05 5.20%
Annual Revenue $3,704,193.45 $3,830,000.00 3.40%
(Actual) (Budgeted)
January - December
2019 Official Certificate of
Estimated Resources
Motion to approve the
2019 Official Certificate
of Estimated Resources
as presented retroactive
to January 1, 2019.
Bolivar, Ohio
March 1, 2019
ALS = American Landfill Settlement
FUND TYPE ACTUAL ESTIMATED ESTIMATED TOTAL
Fund Name UNENCUMBERED DISPOSAL OTHER INTER-FUND ESTIMATED
BALANCE FEES REVENUE TRANSFER AVAILABLE
December 31, 2018 RESOURCES
GOVERNMENTAL TYPE
60,000 INT 0 60,000
101 1,481,259 17,221 ALS 1,498,480
75,000 PTG
General 135,000 RI 135,000
TOTAL GENERAL FUND 1,481,259 287,221 0 1,693,480
PROPRIETARY ENTERPRISE
900,000 ID 0 900,000
501 3,148,730 3,000,000 OD 6,148,730
Tipping Fee 25,000 OS 25,000
TOTAL ENTERPRISE 3,148,730 3,925,000 0 0 7,073,730
TOTAL ALL FUNDS 4,629,989 3,925,000 287,221 0 8,767,210
This certificate has been approved Date
by the Board of Directors.
Chairperson of the Board of Directors
(1) Below shows Estimated Resources versus Appropriations for comparison purposes.
FUND TYPE ACTUAL TOTAL ESTIM. TOTAL
Fund Name UNENCUMBERED REVENUE/ ESTIMATED
BALANCE INTER-FUND AVAILABLE UNAPPROP.
December 31, 2018 TRANSFER RESOURCES APPROP BALANCE
101 General 1,481,258.71 287,221.25 1,768,479.96 (99,593.00) 1,668,886.96
501 Tipping Fee Fund 3,148,729.79 3,925,000.00 7,073,729.79 (4,421,385.96) 2,652,343.83
TOTAL ALL FUNDS 4,629,988.50 4,212,221.25 8,842,209.75 (4,520,978.96) 4,321,230.79
March 1, 2019
OD=Out-of-District Waste Disposal
OS=Out-of-State Waste Disposal Fees
PTG=Pass-Through Grant
RI=Recyclables Income
INT=Interest Earned
MIS=Other Miscellaneous Revenue
ID=In-District Waste Disposal Fees
OFFICIAL CERTIFICATE OF ESTIMATED RESOURCES
REVISED CODE SECTION 5705.28(B)(2)(c)
STARK-TUSCARAWAS-WAYNE JOINT
SOLID WASTE MANAGEMENT DISTRICT
The Board of Directors hereby makes this Certificate for the
Fiscal Year beginning January 1, 2019 which shall govern the
total of appropriations by fund. (1)
EXECUTIVE DIRECTOR’S REPORT
DROP-OFF VS CURBSIDE RECYCLING
TONNAGES (2007-2018)
101% increase in total recycling (2007-2018)
182% increase in curbside
recycling (2007-2018)
52% increase in drop-off recycling (2007-2018)
6,693
10,194
4,014
11,30310,707
21,496
0
5,000
10,000
15,000
20,000
25,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Dropoff Sites Curbside Programs Grand Total
DISASTER DEBRIS
MANAGEMENT PROGRAM (STW-38)
The District wil l consider funding for communities under the following
criteria:
▪ Funding will only be provided for transportation, processing, disposal
and contracted labor related to disaster debris;
▪ 2019 annual appropriation: $25,000 (each county eligible for up to
$20,000 annually)
February 24, 2019 high winds
▪ Lake Township, only request submitted
▪ All EMA Directors contacted
▪ Approximately three roll -of fs
▪ Site temporarily open to all
District residents
LITTER COLLECTION KIT
▪ Eligibility: community organizations, non-profits,
schools and government offices
hosting/sponsoring an event
▪ Charge: No charge to borrow the kit; however,
$50 fee if items are significantly damaged or
not returned (to cover replacement cost)
▪ Additional requirements: Participants are
required to properly dispose of the collected
materials, must wear personal protective
equipment (included in kit), and must hold the
District harmless if injury or property damage
occurs.
OPERATIONS COORDINATOR
DRIVER SAFETY UPDATES
2019 DISTRICT
NEWSLETTER
2019 DISTRICT NEWSLETTER
MOTION #3
Motion to authorize the Executive Director to enter into an
agreement with the lowest and best proposal for the printing
and mailing of the 2019 Recycling Newsletter for an amount
not to exceed $85,000.
2019 YARD WASTE
HOST SITE BLOCK
GRANT PROGRAM
STARK AND TUSCARAWAS COUNTY
2019 YARD WASTE COLLECTION PROPOSAL
MOTIONS #4 & 5
Site 2018
tons
2018 Total Hauling
Expense
2018 Block Grant
Amount
Difference
(block grant -
hauling)
Total 2018
paid out
2019 Block Grant
Recommendation
1Village of
Brewster
995 $10,810 $10,417 ($393) $10,417 $10,810
2Canton
Township
2,371 $42,970 $41,086 ($1,884) $41,086 $42,970
3Lake Township 7,216 $62,420 $67,424 $5,004 $67,424 $67,424
4Nimishillen
Township
1,241 $18,995 $42,374 $23,379 $35,927 $42,374
5Perry Township 1,020 $16,095 $33,712 $17,617 $25,284 $33,712
6Plain Township 2,950 $50,895 $56,388 $5,493 $56,388 $56,388
7Village of
Dennison
197 $4,612 $3,430 ($1,182) $3,430 $4,612
8City of Dover 793 $12,500 $8,547 ($3,953) $8,547 $12,500
9Lawrence
Township
400 $9,028 $8,023 ($1,005) $8,023 $9,028
TOTAL 17,183 $228,324 $271,401 ($8,416) $256,526 $279,818
PERSONNEL COMMITTEE
Personnel Committee Meeting (February 21, 2019)
Personnel Committee:
▪ Commissioner Richard Regula (Stark County)
▪ Commissioner Joe Sciarretti (Tuscarawas County)
▪ Commissioner Sue Smail (Wayne County)
2018 Evaluation Report:
▪ Finance Director (Erica Wright)
▪ Executive Director (David Held)
Cross Training of Administrative Director
and Finance Director
Finance Director Priority Roles
1) Accurate and timely reporting
of finances to Board of
Directors, Policy Committee,
and Sub-Committees
2) Regulatory compliance
3) Prepare and maintain budget
4) Manage Bank Accounts and
Investments
5) Payroll & Benefits
6) Accounts Payable MOTION #5
Administrative Director Priority Roles
1) Pre- and post-meeting procedures
for Board of Directors, Policy
Committee, and Sub-Committees
2) Plan compliance
3) Contracts
4) Partner development
5) Human resources
6) Grants administration
OTHER BUSINESS
ADJOURNMENT
Next Board of Directors Meeting:
May 3, 2019 @ 9:30am