MARCH 04, 2016

BOARD OF DIRECTORS

MEETING

Stark-Tuscarawas-Wayne

Recycling District

ROLL CALL

APPROVE MARCH 04, 2016

BOARD OF DIRECTORS

MEETING AGENDA

APPROVE JANUARY 08, 2016

BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Vacancies

(Two-year term)

Stark CountyMember Representing Term

Janet Weir Creighton County Commissioner Unlimited

Thomas Bernabei City of Canton Representative Unlimited

Doug Baum Township Representative Unlimited

Kirk Norris Health Department Representative Unlimited

VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED

Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017

Mark Cozy Public Representative 1-1-2016 to 12-31-2017

Tuscarawas CountyMember Representing Term

Belle Everett County Commissioner Unlimited

Joel Day City of New Philadelphia Representative Unlimited

Matt Ritterbeck Township Representative Unlimited

Michael Chek Health Department Representative Unlimited

Matt Bender Industrial Representative 1-1-2016 to 12-31-2017

Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017

David Bennett Public Representative 1-1-2016 to 12-31-2017

Wayne CountyMember Representing Term

Scott Wiggam County Commissioner Unlimited

Mark Nussbaum City of Wooster Representative Unlimited

Bill Cletzer Township Representative Unlimited

Nicholas Cascarelli Health Department Representative Unlimited

VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED

Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017

Brian Gentry Public Representative 1-1-2016 to 12-31-2017

NEXT MEETING SEPTEMBER 16, 2016

OHIO EPA NEW PLAN FORMAT

COMPARISON

3.0 vs 4.0 (Plan Format)

198- vs 407-page (Instruction Manual)

9 vs 6 (Plan Update Chapters)

9 vs 23 (Required Data and Analysis)

8 vs 16 (Appendices A-U)

Appendix H Strategic Evaluation

Example

Appendix H Strategic Evaluation

1. Resident ia l Recycl ing Inf rast ructure

2. Commercia l/Inst i tut ional Sector

3 . Industr ial Sector

4 . Res ident ia l/Commercia l Waste

Composit ion

5 . Economic Incent ive

6 . Rest r icted and Di f f icult to Manage Waste

S t reams

7. D iversion

8. Specia l Program Needs

9. F inancia l

10. Regional

11 . Populat ion

12. Data Col lect ion

13. Process ing Capac ity

(3.0 Format) 8 Appendices vs (4.0 Format) 16 Appendices

The District will accept proposals for the Plan Development

Planning Period begins 9-15-16

PERSONNEL COMMITTEE

Personnel Committee Meeting (February 4, 2016)

Personnel Committee:

Chairperson Belle Everett

Member Janet Weir Creighton

Member Ann Obrecht

Evaluation Report:

Finance Director (Erica Wright)

Executive Director (David Held)

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue(As of February 29, 2016)

REVENUES Estimated

Revenue

Year-to-Date

Actual

Revenue

Last Year

Year-to-Date

Revenue

Collected

Percent

101 GENERAL FUND

Interest Earned 15,000.00$ 4,017.03$ 180.55$ 26.78%

American Landfill Settlement 13,961.00 - 3,861.00 0.00%

Recycling Revenue 175,000.00 41,184.22 52,584.40 23.53%

GENERAL FUND TOTAL 203,961.00 45,201.25 56,625.95 22.16%

501 TIPPING FEE FUND

Tipping Fees-Inside District 700,000.00$ 142,340.86$ 132,486.75$ 20.33%

Tipping Fees-Outside District 2,900,000.00 437,035.30 485,306.44 15.07%

Tipping Fees-Outside State 15,000.00 3,634.50 10,511.14 24.23%

Tipping Fees 3,615,000.00 583,010.66 628,304.33 16.13%

Recycling Revenue - - - 0.00%

Ohio BWC Safety Grant - - - 0.00%

Miscellaneous Revenue - 45,741.06 - 0.00%

TIPPING FEE FUND TOTAL 3,615,000.00 628,751.72 628,304.33 17.39%

TOTAL REVENUE ALL FUNDS 3,818,961.00$ 673,952.97$ 684,930.28$ 17.65%

Budgeted versus Actual Expenses (As of February 29, 2016)

EXPENSES Combined

Appropriations

Combined

Year-to-Date

Expenses

Last Year

Year-to-Date

Expenses

Combined

Expended

Percent

101 GENERAL FUND

Supplies & Materials 10,000.00$ -$ -$ 0.00%

HHW Program 16,033.55 - - 0.00%

American Landfill Settlement 12,500.00 - - 0.00%

Road Repairs 128,810.00 - 3,237.50 0.00%

GENERAL FUND TOTAL 167,343.55 - 3,237.50 0.00%

501 TIPPING FEE FUND

DISTRICT ADMINISTRATION

Admin-1 Payroll & Benefits 385,000.00$ 65,971.31$ 54,989.34$ 17.14%

Admin-2 Supplies & Admin Expenses 199,346.30 55,553.71 39,663.67 27.87%

Admin-3 Capital Assets 15,000.00 - 3,860.00 0.00%

Admin-4 Consulting Engineer Service 17,240.88 110.00 - 0.64%

Admin-5 Legal Services 10,750.00 - - 0.00%

Admin-6 Solid Waste Plan 30,000.00 - - 0.00%

Admin-8 Financial Consulting Services 18,565.00 - - 0.00%

Admin-10 Road Repairs 300,000.00 - - 0.00%

District Administration Total 975,902.18 121,635.02 98,513.01 12.46%

RECYCLING/COUNTY PROGRAMS

STW-02 Drop-Off Recycling 1,382,558.83 203,413.00 527,752.00 14.71%

STW-03 Yard Waste Management 442,025.00 25,741.00 - 5.82%

STW-05 HHW Program 179,217.79 41,774.37 4,572.70 23.31%

STW-06 Scrap Tire Collection 66,449.20 8,083.89 5,975.04 12.17%

STW-19 Recycling Makes Sense 741,209.05 146,497.55 95,874.10 19.76%

STW-21 Infrastructure Enhancement Grants 189,546.32 33,077.00 - 17.45%

STW-22 Program Start-Up Grant 375,390.88 60,400.38 - 16.09%

STW-23 Model Community Grants 2,877.46 - - 0.00%

STW-24 Host Community Cleanup Grants 137,636.14 22,893.11 10,250.00 16.63%

STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83%

STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00%

STW-27 Solid Waste Inspection 5,000.00 - - 0.00%

STW-28 Well Monitoring Grants 25,000.00 - - 0.00%

STW-29 Education & Awareness 425,125.52 37,470.11 31,569.54 8.81%

STW-38 Disaster Debris Management 62,730.23 - - 0.00%

STW-42 General Plan Implement 45,000.00 - - 0.00%

Recycling/County Program Total 4,692,766.42 936,600.41 1,033,243.38 19.96%

TIPPING FEE FUND TOTAL 5,668,668.60 1,058,235.43 1,131,756.39 18.67%

TOTAL EXPENSES ALL FUNDS 5,836,012.15$ 1,058,235.43$ 1,134,993.89$ 18.13%

Current Cash Position (as of February 29, 2016)

Beginning

Year

Balance

Year-to-Date

Actual

Receipts

Year-to-Date

Expenditures/

Expenses

Unexpended

Balance

Outstanding

Encumbrances

Unencumbered

Balance

GENERAL FUND 841,277.78$ 45,201.25$ -$ 886,479.03$ 134,843.55$ 751,635.48$

TIPPING FEES 5,744,549.98 628,751.72 1,058,235.43 5,315,066.27 2,868,634.72 2,446,431.55

TOTAL ALL FUNDS 6,585,827.76$ 673,952.97$ 1,058,235.43$ 6,201,545.30$ 3,003,478.27$ 3,198,067.03$

GENERAL (INTEREST) FUND

Year-to-date Net Gain/(Loss) 45,201.25$

TIPPING FUND

Year-to-date Net Gain/(Loss) (429,483.71)$

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) (384,282.46)$

$6,200,936

$2,723,316

$3,871,587

$3,683,189

$3,615,000

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Total Out-of-District In-District Out-of-State

Proj.

Average Annual Tipping Fee -- $4,056,052

TIPPING FEE REVENUE TREND

Tipping Fee Revenue Makes up

91% of District Total Revenue

Tipping Fee Rates:

In-District $1.00 per Ton

Out-of-District $2.00 per Ton

Out-of-State $1.00 per Ton

2016 Official Certificate of

Estimated Resources

Motion to approve the

2016 Official Certificate

of Estimated Resources

as presented retroactive

to January 1, 2016.

EXECUTIVE DIRECTOR’S REPORT

WOOSTER HIGH SCHOOL (WAYNE COUNTY)

ZERO WASTE PANCAKE BREAKFAST (DECEMBER 12, 2015)

Over 1200 were served.

Metal washable cutlery was used.

Plastic containers and clean paper were recycled.

Thirty 40-gallon compostable bags of food waste and paper

service items were collected and composted!

The District Mini-Grant Program provided $523.71 for the

compostable bowls, cups, plates and trash can liners.

STARK METROPOLITAN HOUSING AUTHORITY

GREEN UP CLEAN UP PROGRAM

Four largest developments

Benefits over 750 families

Provides recycling and litter prevention

educational workshops and activities

Implements subscription curbside recycling services

(partnering with the City of Canton Sanitation Dept.):

Recycling bins will be delivered this spring!

The District Mini-Grant Program provided $2,500 toward

the development and production of educational and

promotional materials.

2015 ANNUAL DISTRICT REPORT

Company:

GT Environmental

Cost: $7,900

Deadline:

June 1, 2016

DISTRICT VEHICLE CONSOLIDATION

2005 Ford Ranger title

transferred to Stark County

2005 Ford Explorer title to be

transferred to Tuscarawas County

2016 Ford F-250 purchased from Pallotta Ford (Wayne County)

Motion #2

STW-5 HOUSEHOLD HAZARDOUS WASTE

COLLECTION PROGRAM

City of Canton Recycling Center

E-Waste/Televisions were historically a revenue generator

Recycling commodities market dropped / Processors are

backed up and storing plastics until market returns

As a result, the site had over 2,200 Televisions

Perry Township vendor has removed 794 Televisions so far

for $10 each and will continue

REVIEW 2016

DISTRICT GRANTS

STW-22 – PROGRAM START-UP GRANTS(RECYCLING AND YARD WASTE PROGRAMS)

$250,000 appropriated annually (in 2016)

($150,000 in odd years)

Political subdivisions

Pay-as-you-throw

Curbside

Drop-off

Equipment,

maintenance

costs, etc.

Deadline has been extended from February 15, 2016 to April 15, 2016. Applications will be presented at the May 6, 2016 Board Meeting upon Budget Committee review.

Grant Applicant Name Drop-off Site Type/Location Project Description 2015 Grant 2016 Request

1 Jackson Recycling Station Recycling CenterLinde Hydrostatic Lift Truck & Two Glass

Crushers46,040.00 -

2 City of Dover Compost 6x6 Shed w/ A/C & Heat, Asphalt Base, 125'x125'

Fence15,000.00 -

3 Canton Township District Compost Fencing, Concrete Retaining Wall Blocks,

Cameras20,000.00 -

4 City of Rittman City Brush/Leaf CollectionLrg Pull Behind Unit Blower, Medium Pull

Behind, (2) Walk Behind Units12,749.00 -

5 Lake Township District Compost/RecyclingReplace Camera Located at Front Drop-off

Entrance482.00 -

6 Nimishillen Township District Compost/RecyclingResurfacing Drop-offs with Asphalt and Adding

Concrete Block Barriers32,500.00 -

7 City of New Philadelphia District CompostPhase I for Site Preparation, Fencing/Gates, Block

Enclosures & Cameras25,000.00 -

8 Village of Dennison District Compost Concrete Base for Roll-off and Cameras 4,462.50 -

9 Lawrence Township (Stark) District Compost/RecyclingEnlarge & Pave Compost Area, Concrete

Retaining Blocks & Cameras19,446.50 -

10 Jackson Township District CompostMaintenance and (4) Tires for 2002 Case Wheel

Loader; Security Cameras16,437.31 -

11 City of Orrville City Compost CenterChip & Seal Entrance; 116' L x 6' H Chain Link

Fence; New Signage15,705.00 -

12 Village of Dalton Village Compost/Recycling10' x 100' Chain Link Fence, Surveillance

Cameras, 80' x 200' Asphalt Drop-off Area30,000.00 -

13 City of Canal Fulton City Curbside Leaf Collection Purchase of a New Leaf Vacuum 25,000.00 -

14 Lawrence Township (Stark) District Compost

Enlarge & Pave Compost Area, Concrete

Retaining Blocks & Cameras

Caterpillar Wheel Loader

19,446.50 $133,620

15 Tuscarawas Township District Compost Caterpillar Wheel Loader - $128,000

16 Village of Gnadenhutten Curbside ProgramSix hundred 65-gallon recycling carts and two

hundred 18-gallon recycling bins -$30,000

17 Lawrence Township (Tusc) District Compost Backhoe - $60,000

2016 Budget Appropriation (STW-22) = $250,000 262,822.31 351,620.00

PROGRAM START-UP GRANTS

STW-21 – RECYCLING AND COMPOSTING

INFRASTRUCTURE ENHANCEMENT GRANTS

$150,000 appropriated annually

Competitive

Reimbursable

Recycling processors

Recycling gaps

New tonnage

New materials

Deadline has been extended from February 15, 2016 to April 15, 2016. Applications will be presented at the May 6, 2016 Board Meeting upon Budget Committee review.

Grant Applicant Name Project Description 2015 Grant 2016 Request

1 S. Slesnick Co.Install New Conveyor and Purchase of Bobcat &

Forklift (29% of Project)$89,000 -

2 Bull Country Compost (4) New 30-Yard Bins $16,000 -

3 Earth N Wood Products Inc.

(Extend Concrete Sorting Pad and Replace (3)

New 40-Yard Bins)

Purchase used roll of truck

$45,000 75,000.00

Total RIEG/CIEG Grant

Applications

2016 Budget Appropriation (STW-21) =

$150,000 $150,000 75,000.00

INFRASTRUCTURE ENHANCEMENT GRANTS

RECYCLING AND COMPOSTING

HOST COMMUNITY CLEANUP GRANTS

MOTION #3

Grant Applicant Name

Drop-off Site

Type/Location Project Description

2016 Grant

Request

Tuscarawas TownshipDistrict Yard Waste

Drop-off

15 Hours Per Month (45 Hours Per

Quarter)$2,500

Total Host

Community Cleanup

Grant Applications 2016 Budget Appropriation (STW-24) = $100,000 $2,500

Remaining Appropriation Not Already Awarded = $7,600

20 RECYCLING MAKES SENSE GRANTS

(STW-19)

RECYCLING MAKES SENSE RECIPIENTS Total Paid 2015

1.) Alliance $45 per ton 26,203.95

2.) Baltic (Village) $25 per ton 1,089.00

3.) Bolivar - Curbside $25 per ton 1,834.50

4.) Canal Fulton $25 per ton 3,808.25

5.) Canton - Curbside $40 per ton 78,304.00

6.) Dennison Village $25 per ton 4,077.25

7.) Dover $25 per ton 19,923.00

8.) Doylestown $25 per ton 2,087.50

9.) Gnadenhutten $50 per ton 9,716.50

10.) Jackson Recycling Station $40 per ton 58,179.20

11.) Marshallville (Village) $25 per ton 659.75

12.) Massillon City $25 per ton 38,852.50

13.) New Philadelphia $40 per ton 18,583.60

14.) North Canton $50 per ton 67,511.00

15.) Orrville $50 per ton 27,471.50

16.) Rittman $50 per ton 13,025.75

17.) Strasburg $50 per ton 9,453.50

18.) Sugarcreek $25 per ton 5,214.00

19.) Uhrichsville (fourth quarter payment

outstanding)$25 per ton 5,452.75

20.) Wooster - Curbside $50 per ton 71,740.00

Total Recycling Makes Sense 463,187.50

STARK COUNTY HABITAT RESTORE /

OEPA COMMUNITY DEVELOPMENT GRANT

MOTION #4

District administers the OEPA Community Development Grant

Grant Request: $37,870.56

Purchase the currently leased box truck (freightliner) and two

electric pallets

Habitat ReStore was previously awarded a CDG of $21,333 in

2011 for a box truck

Submitted: January 28, 2016

REVIEW 2016 DRUG

TAKE BACK PROGRAM

DRUG TAKE BACK PROGRAMST W -5 HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM

Reasons to Collect

Safe Environment (Incinerate vs Sanitary Treatment Plants)

Discourage Drug Abuse/Misuse

Dropbox Collection Issues

Restrict collection to pills only vs accepting bottles and boxes

Prohibiting Inhalers, Needles, etc.

Litter Deputy personal safety (gloves and higher density collection bags)

Disposal Issues

Volume Exceeding Incineration Capacity

Hazardous Waste Disposal Companies vs

Local Steel Mills

Time and Labor Intensive (Stark County Litter Deputy

spends 2 days a week collecting)

What are the Solutions?

DRUG TAKE BACK PROGRAMST W -5 HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM

Panel Discussion (G.A.P. Network Summit):

Ohio Attorney General’s Office

Drug Enforcement Administration

State of Ohio Board of Pharmacy

STW Recycling District

Possible Solutions

Incineration Alternatives to Keep up with Volume

Restrict Collections to Pills Only (no bottles, inhalers, etc.)

Improve Federal, State and Local interagency communication

REVIEW 2016

EARTH DAY EVENTS

EARTH DAYS EVENTS(STARK COUNT Y )

Kent State University at Stark’s Earth Day

Celebration (April 24, 2016, 1-4pm)

North Canton Public Library Spring Market and

Recycle Fair (April 16, 2016, 11am-2pm)

The District is supporting

these events through

Mini-Grant funding

and education

resources.

EARTH DAY EVENTS(TUSCARAWAS COUNT Y)

The District is supporting these events through

Mini-Grant funding and education resources.

EARTH DAY EVENT(WAYNE COUNT Y)

OARDC (April 19, 2016, 11am–4pm)

The fair features exhibits, demonstrations,

recycling opportunities and food vendors.

The District is supporting this event through

Mini-Grant funding and education resources.

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting:

May 6, 2016 @ 9:30am