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Standing Committee 16 February 2018 –Minutes Pg 1
Standing Committee Minutes
16 February 2018
Membership: Membership: Ex-officio Chair Sue Ellis - Moderator, Rob Brown – Interim CEO/General
Secretary, Deidre Palmer-Ex-Moderator, Peter Battersby, Synod Property Officer & Presbytery Treasurer,
Mark Kickett-UAICC Regional Council appointment, Elected Members Margaret Brown, Bronte Wilson, Peter
Gunn, Elizabeth Megaw, Anne Hewitt, Ian Dempster, Bruce Ind, Lauren Andris, Alison Whish, Ken Burt,
Leanne Davis, Pam Bartholomaeus, Sean Weetra Co-opted members - none, Resourcing Members (non-
voting) – Philip Gardner, Malcolm Wilson, Andrew Dutney, Chris Headland (Observer) Bindy Taylor, Guests:
Rev. Dr Ian Price, Prof. Kaye Roberts-Thomson, Assoc. Prof. Vivienne Brand & Rosina Hislop, (Minutes)
Tracey Bost
Apologies: Ian Dempster, Mark Kickett, Sean Weetra
Reference # 1.0 WELCOME
The Moderator welcomed all to the meeting, with a special welcome to Rev Rob Brown
as Interim CEO/General Secretary, to Chris Headland as Deputy EO, UnitingCare and
Rev Anne Hewitt currently in a supply position within the Presbytery and Synod Office.
The Moderator opened the meeting with an Acknowledgement of Country:
“We acknowledge the Kaurna people, whom God has placed as the original custodians of this
place on which we meet. We acknowledge the wisdom of their Elders, both past and present and
honour their continuing culture, and pray that we might all work together for reconciliation and
justice in this nation”.
1.1 Devotions
Pam Bartholomaeus led the meeting in devotions speaking about how events challenge
the way we see others and the world.
1.2 Pastoral Matters
The Moderator prayed for pastoral concerns.
1.3 Attendance/Apologies
As shown above.
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1.4 Conflict of Interest / Interest Declaration
a. Note:
i. The Moderator Rev Sue Ellis declared an interest in 5.5.1.1 (as a
member of Seeds), 5.6.1 (Moderator/General Secretary Roles Review)
and 5.7.1 (General Secretary Position Description)
ii. Resolve that the Moderator remain in the Chair for these discussions.
b. Note:
i. Peter Battersby declared an interest in 5.3.1.1.9 (UC Kapunda Board
appointment)
ii. Dealt with as a Consent Agenda item.
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Standing Committee 16 February 2018 –Minutes Pg 2
c. Note:
i. Ken Burt declared an interest in 5.1.3.1-2 (familial connection to
Seymour College)
ii. Resolve that he remain in the meeting but not vote.
d. Note:
i. Elizabeth Megaw declared an interest in relation to 5.9.1.1 (General
Secretary’s JNC)
ii. Resolve that she absent herself from the meeting.
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1.5 Approval of Agenda
It was AGREED that the Presbytery and Synod Standing Committee resolve to:
1. APPROVE the Agenda, including the following Consent Agenda items:
1.7 – budgetary consideration
1.8 – receive reports
2.1 – approval of previous minutes
2.2 – action list
5.1.1 (b) - CEO/General Secretary’s Liaison Group
5.1.3.(3 – 11) – UnitingCare Board appointments/minor governance changes
5.1.4 (1 – 4) – Mission Network membership and UCAF membership
5.5.1 (2 & 3 ) – PR&MP decisions including UCity Uniting Church
5.8.1 – SA Roman Catholic/Uniting Church Dialogue Group report
5.10.1 – CEO/General Secretary’s (Rev Nigel Rogers) Appraisal Report
1.6 Priority Order of Business
(fixed order 4 pm) - Rev. Dr Ian Price & Prof. Kaye Roberts-Thomson
(fixed order 5 pm) - Assoc. Prof. Vivienne Brand (Chair, Seymour Governance
Committee) & Rosina Hislop (Chair, Seymour Board)
Otherwise, as per Consent Agenda.
1.7 Process
As part of the deliberative process, fully consider the budgetary and missional aspects in
accordance with the Strategic Plan brought before Standing Committee.
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1.8 Receive Reports
It was AGREED that the Presbytery and Synod Standing Committee resolve to:
RECEIVE all reports as provided (electronic and hard copy) in the Standing Committee
business papers 16 February 2018.
2.0 MINUTES AND ACTION LIST
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2.1 Approval of Previous Minutes
It was AGREED that the Presbytery and Synod Standing Committee resolve to:
APPROVE the Minutes of the Presbytery and Synod Standing Committee Meeting
8 December 2017.
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Standing Committee 16 February 2018 –Minutes Pg 3
2.2 Action List (Actions Taken Since Previous Meeting)
See Action List.
3.0 CORRESPONDENCE
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3.1 Receive correspondence
It was AGREED that the Presbytery and Synod Standing Committee resolve to
RECEIVE the correspondence as listed:
1. 271117 – Lt from Stuart McMillan re Mapoon Appeal.
2. Nov 17 – Presidential Ruling No 33 regarding Tem of the Moderator.
3. 191217 – Lt from Colleen Geyer re Proposals to 15th Assembly.
4. 191217 – Lt from Colleen Geyer re Synod reports to 15th Assembly.
5. Dec 17 & Jan 18 – Four letters re confidential decision from Dec 17 SC.
6. 110118 – Lt from UC Foundation Grants Committee re List of Grants.
7. 270118 – Annual Report from Roman Catholic/Uniting Church Dialogue Group.
8. 070218 – Lt from Stuart McMillan re Indigenous Education.
9. Feb 2018 – Submission to the Expert Panel on Religious Freedom (includes
Discussion Paper and Draft Outline of edits).
10. 160218 - Background Paper Redress.
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3.2 Action from Correspondence
It was AGREED that the Presbytery and Synod Standing Committee resolve to:
1. Forward correspondence re: Mapoon Appeal to the Resources Board.
2. Forward correspondence re: Presidential Ruling to Secretariat.
3. Note the Information from Assembly re: 15th Assembly.
4. Note the Information from Assembly re: 15th Assembly.
5. Forward correspondence to Interim CEO/General Secretary and
Pastoral Relations for follow up.
6. Forward correspondence from the Foundation Grants Committee to the
Resources Board for advice and follow up with Assembly in regard to
the National Congress Review Report.
7. See 5.8.1 (Report from the UC/RC Dialogue Group.
8. Refer this correspondence to the EO UnitingCare and Moderator.
9. Note the information re: submission on Religious Freedom.
10. Refer to Chris Headland and Deidre Palmer to prepare a presentation to
the Standing Committee and Property Trust.
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Standing Committee 16 February 2018 –Minutes Pg 4
4.0 STRATEGIC MOMENT
4.1 Several major discussion items already on the agenda.
5.0 STANDING REPORTS
5.1 Governance, Innovation and Communication
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5.1.1 CEO/General Secretary’s Report (Transition Plan)
The Interim CEO/General Secretary provided an update on aspects of the Transition
Plan (transfer of work from the Ex CEO/General Secretary to the Interim CEO/General
Secretary) and spoke to the establishment of a CEO/General Secretary’s Liaison Group
It was AGREED that the Synod Standing Committee resolve to:
ENDORSE the Terms of Reference, (see Appendix 1), to establish the Interim
CEO/General Secretary’s Liaison Group during the Interim CEO/General Secretary’s
placement.
APPOINT the following people to the initial CEO/General Secretary’s Liaison Group:
Elizabeth Megaw
Rev Sue Page
Dr Peter Gunn
Rev John Hughes
5.1.2 Associate General Secretary’s Report
No report. The Associate General Secretary is currently in the position of Interim
CEO/General Secretary.
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5.1.3 UnitingCare Report
Assoc. Prof. Vivienne Brand (Chair, Governance Sub-Committee) and Rosina Hislop
(Board Chair) attended the meeting to discuss proposed amendments to the Seymour
Constitution and the preparation of a MOU between the SA Synod and Seymour College
in an effort to provide Seymour College with governance autonomy whilst maintaining a
relationship with the Uniting Church.
It was AGREED that the Synod Standing Committee resolve to:
1. RECOMMEND that the Synod APPROVE the Constitution of Seymour College
Inc (see Appendix 2).
2. RECOMMEND that the Synod APPROVE the Memorandum of Understanding
between the Synod and Seymour College Inc (see Appendix 3) and
AUTHORISE the Moderator and the CEO/General Secretary to sign the
Memorandum on behalf of the Synod at a time to be arranged.
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Standing Committee 16 February 2018 –Minutes Pg 5
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3. APPROVE the amendments to clauses 9 (three Board members to be members
of the Uniting Church) and 11 (break of one year) of the By-Laws of UnitingCare
Kapunda.
4. NOTE the appointment of Mrs Estelle Chapple to the Prince Alfred College
Advisory Committee to fill a casual vacancy commencing on 20 December 2017
and concluding on 30 September 2019.
5. APPOINT Mr John Low to the Board of UnitingCare Kapunda for a third term of
less than two years commencing on 17 February 2018 and concluding on
31 December 2019.
6. APPOINT Mr Andrew Partington to the Board of UnitingCare Kapunda for a third
term of less than two years commencing on 17 February 2018 and concluding
on 31 December 2019.
7. APPOINT Mrs Sheena Tapping to the Board of UnitingCare Kapunda for a third
term of less than three years commencing on 17 February 2018 and concluding
on 31 December 2020.
8. APPOINT Mrs Jennette Mickan to the Board of UnitingCare Kapunda for a
second term of less than three years commencing on 17 February 2018 and
concluding on 31 December 2020.
9. APPOINT Mr Allan Fahlbusch to the Board of UnitingCare Kapunda for an initial
term of less than three years commencing on 17 February 2018 and concluding
on 31 December 2020.
10. APPOINT Mr Ken Thomas to the Board of UnitingCare Kapunda for an initial
term of less than three years commencing on 17 February 2018 and concluding
on 31 December 2020.
11. APPOINT Mrs Amanda Wilkins to the Board of UnitingCare Kapunda for an
initial term of less than three years commencing on 17 February 2018 and
concluding on 31 December 2020.
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5.1.4. Associate General Secretary’s (P&M) Report
It was AGREED that the Presbytery and Synod Standing Committee resolve to:
1. Recognise Stillpoint Spirituality Centre as a member of the Urban Mission
Network.
2. Recognise Salisbury Uniting Church as a member of Grace Connections
Mission Network.
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Standing Committee 16 February 2018 –Minutes Pg 6
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3. Recognise Heaven’s Spring Uniting Church as a member of the Urban Mission
Network.
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4. ENDORSE the UCAF Committee nominations as shown:
UCAF General Committee 2018
President Lesley Williams 2018-2019
Secretary/Treasurer Janet Woodward 2007-
Minute Secretary Jill Pokinghorne 2017-
Members
Margaret Wilson 2016-2019
Rev Lindsay Faulkner 2016-2019
Linnell Hopkins 2016-2019
Heather Maynard 2018-2019
Rosemary Pitman 2018-2021
Regional Coordinators
Adelaide North West - Betty Christiansen
Eyre
Fleurieu North
Fleurieu South
Mount Lofty - Jean Mur
Frome
Coorong North
Coorong South
Riverland
Yorke Peninsula
Wakefield
5.2 Resources Board
5.2 Resources Board Report
No report this meeting.
5.3 Uniting Aboriginal and Islander Christian Congress
5.3 Congress Report
No report this meeting.
5.4 Uniting College for Leadership & Theology
5.4. Mission and Leadership Development Report
Rev. Prof. Andrew Dutney provided a UCLT staff update, spoke about the
relocation/refurbishment of the College and about the busy schedule of events.
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Standing Committee 16 February 2018 –Minutes Pg 7
5.5 Pastoral Relations & Mission Planning
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5.5 Pastoral Relations & Mission Planning Report
It was AGREED that the Presbytery Standing Committee resolve to:
1. RECOGNISE Outpost Uniting Church as a Faith Community of the UCA as of 22
January 2018. Regulation 3.9.2 (Shayne Rayner (MOP) and Christie Rayner
(MOP) leaders).
2. APPOINT Philip Gardner to the Noarlunga Parish Mission Council from February
2018 for a term of two years.
It was AGREED that the Synod Standing Committee resolve to:
3. RECOGNISE the new Uniting Church Congregation at Uniting Communities
located at Franklin and Pitt Street Adelaide as “UCity Uniting Church”.
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5.6 Stipends Committee Report
The terms and conditions of the General Secretary’s stipend were reviewed to provide
the JNC with a clear understanding of the General Secretary’s stipend and entitlements.
It was AGREED that the Synod Standing Committee resolve to:
1. a) AGREE that the terms and conditions relating to the General Secretary
placement be as defined in the Ministerial Stipends and Conditions of
Placement Handbook.
The Synod is not required to provide a manse however it is required to meet the needs
of the person appointed in respect to housing.
b) DETERMINE that the housing allowance is assessed by the JNC in
consultation with the Interim CEO/General Secretary and the Stipends
Committee with respect to the circumstances of the appointee.
5.7. CEO/General Secretary & Moderator – Role Review Group
Kaye Roberts-Thomson and Rev Dr Ian Price spoke to the Group’s findings. The Group
found the Position Descriptions were mainly adequate however there have been some
changes to the General Secretary’s Position Description.
It was AGREED that the Synod Standing Committee resolve to:
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1. APPROVE the Position Description for the placement of General Secretary, (see
Appendix 4).
2. THANK and DISCHARGE the Review Group.
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5.8 SA Dialogue of the Roman Catholic & Uniting Churches Report
It was AGREED that the Synod Standing Committee resolve to:
THANK the SA RC/UC Dialogue Group for their report.
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5.9 General Secretary Appointment Processes Oversight Group
It was AGREED that the Synod Standing Committee resolve to:
1. APPOINT the following persons to the Joint Nominating Committee (JNC) for
the SA Synod General Secretary placement:
Rev Sue Page (Convenor, subject to consent)
Rev Dr Mark Lawrence
Rev Diane Bury
Rev Dr Ian Price
Elizabeth Megaw
Karen Granger
2. REQUEST the Interim CEO/General Secretary provide administrative assistance
to the JNC.
3. APPROVE the General Secretary position be advertised locally and nationally
using the most effective timelines and communication formats.
4. APPROVE the earliest commencement date for the new General Secretary to
be 1 August 2018.
5.10 CEO/General Secretary’s Appraisal Report
An Appraisal Report (Ex-CEO/General Secretary) was completed in December 2017,
presented to Standing Committee this meeting for information.
6.0 Other Business
Re: 10 – Correspondence and attachments. This material will be discussed in depth at
the next meeting of Standing Committee.
7.0 Adjournment
Friday 20 April 2018, Level 2/212 Pirie Street
Devotions: Bruce Ind
16 February 2018 SC MINUTES
APPENDIX 1
Standing Committee 16 February 2018 –Minutes Pg 9
CEO/GENERAL SECRETARY’S LIAISON GROUP
In response to the recommendations from the Ex-Moderator’s Report to the 9th December 2016 meeting, the
Standing Committee, at that meeting, agreed in principle to:
1. establish a CEO/General Secretary’s Support Group.
2. draft suitable Terms of Reference to be brought to the February 2017 Standing Committee.
3. invite two current members of Standing Committee to be part of the CEO/General Secretary’s
Support Group and the CEO/General secretary nominate two further members of Standing
Committee to comprise the group.
The Moderator and Bronte Wilson met in January 2017 and viewed:
1. The Annual Appraisal Report brought to the meeting of 9th September 2016 and its
recommendations, at which the first recommendation of a support group was mooted.
2. The Stipend’s Committee report to the Synod meeting of 2nd November 2016, from which a
recommendation came for the next review to assess the national landscape of the position of
CEO/General secretary in light of the changing role and expectations of this critical role.
3. Historical references from 2013, 2014 and 2015 Standing Committee minutes, which all referred to
the establishment of a CEO/General secretary’s Liaison group for a Liaison Group and its progress.
4. The Ex-Moderator’s Report to the 9th December 2016 Standing Committee and notes taken from her
presentation of that report.
A set of Terms of Reference were drafted, with recommendations of names for possible group members,
and the CEO/General Secretary was invited to discuss them with the Moderator. The establishment of such
a group was not supported by the incumbent CEO/General Secretary and so the recommendation for its
establishment lapsed. With the establishment of an Interim position and the possibility of a new long term
appointment, I would like to test the willingness of the Standing Committee to establish a group using terms
of reference based on those previously agreed to but with some changes.
The main changes are to call the group a Liaison (rather than Support) Group and to incorporate in the role
of the group the process of the annual appraisal for the CEO/General Secretary.
The suggested Terms of Reference are:
CEO/Gen Sec Liaison Group – Draft Terms of Reference
A Liaison Group of four people will be appointed by the Standing Committee, consisting of:
two people nominated by Standing Committee and affirmed by the CEO/General Secretary
two people nominated by CEO/General Secretary
In general terms the Group will enable the CEO/General Secretary to share the joys and struggles of the role
(as appropriate) and to seek the advice of the group on matters related to the role and to the relationship
with the Standing Committee.
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Standing Committee 16 February 2018 –Minutes Pg 10
The group will:
1. create a safe and confidential space to facilitate open sharing (see 4, below).
2. act as a prayer support for the particular needs of the General Secretary as well as for the
general requirements of the role.
3. at the CEO/General Secretary’s’ discretion, be a sounding board for progressing ideas raised by
the CEO/General Secretary.
4. with the consensus of members of the group, draw to the attention of the Standing Committee
any matters that relate to the effective exercise of the CEO/General Secretary’s ministry. Pastoral
matters will be dealt with confidentially if necessary. Other matters may lead to proposals for and
decisions of the Standing Committee.
5. Undertake the annual appraisal of the CEO/General Secretary.
5. Meet ten times per annum.
It is to be noted that the functioning of this group is to complement the process whereby the Standing
Committee will also hear directly from the CEO/General Secretary about how the role is viewed and
practiced, and what actions of the Standing Committee might help the role. This is to be undertaken as part
of a strategic moment on the Agenda, where creative thinking can be nurtured outside of the present varied
understandings of the CEO/General Secretary role. Such a strategic activity would be in keeping with the
request from the Stipend’s Sub-Committee Report of 2nd November 2016 to “assess the national landscape
of the position.”
16 February 2018 SC MINUTES
APPENDIX 2
Standing Committee 16 February 2018 –Minutes Pg 11
CONSTITUTION OF SEYMOUR COLLEGE INC
Brief history of Seymour College Inc.
Presbyterian Girls’ College (PGC) was founded in 1922 following an initiative of the South Australian
Presbyterian Assembly. A committee was set up, chaired by Rev. Dr. J.A. Seymour who was then Minister
of Chalmers Church, Adelaide, later to become part of Scots Church Adelaide. PGC was founded to provide
a Presbyterian day and boarding school for girls that would encourage the Christian ethos of empathy and
service. Following the union of the Presbyterian, Congregational and Methodist Churches in 1977 to form
the Uniting Church in Australia, P.G.C. became part of the Uniting Church and was renamed Seymour
College after Rev. Dr J.A. Seymour.
The ethos of Seymour College remains deeply connected with that of its founders and the Church to which
they belonged. The College motto, Crescam Ministrando (I grow by serving), emphasises the Christian
principles of service and concern for others that are central to the purpose and day-to-day life of the College.
CONSTITUTION OF SEYMOUR COLLEGE INC.
546 PORTRUSH ROAD GLEN OSMOND SA 5064
1. In this Constitution unless the context otherwise requires:
(a) “the College” means Seymour College Incorporated;
(b) “the Synod” means the South Australian Synod of the Uniting Church in Australia;
(c) “the Church” means the Uniting Church of Australia;
(d) “the Board” means the Board of Seymour College; and
(e) “the College Community” means the students, staff, old collegians, parents and friends of the
College, together with the Church.
2. The College was established by and maintains a connection with the Church.
3. The College’s purpose is to provide a context of educational opportunity consistent with the
College’s motto Crescam Ministrando and the Schools’ connection with its founders and the Church
to which they belonged. The College’s motto emphasises the Christian principles of service and
concern for others that are central to the purpose and day-to-day life of the College.
4. A Board comprising up to nine, and not less than five, members shall govern the College. The Board
will have full authority over and control of the affairs, financial and otherwise, of the College.
5. All appointments to the Board will be by nomination of the Board after a nominations process
involving open advertisement of the vacancy and a recommendation to the Board by a board
nominations subcommittee. The Board retains full discretion to accept or reject the nominations
committee’s recommendation but no appointment shall be made to the Board other than via the
nominations committee. The Board shall notify the Synod and the College Community of all
appointments to, and retirements from, the Board. Any decision made in relation to the nomination,
appointment, term or retirement of a Board member will be by a two thirds majority vote of the
Board.
6. The members of the Board will be appointed for up to three-year terms. The duration of such terms
shall be determined by the Board whose decision shall be final and binding. A retiring member of the
Board shall be eligible for re-appointment for up to a maximum of 12 years of service. A member
who is appointed Chair may hold office for longer, but no more than a total of 14 years on the Board.
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Standing Committee 16 February 2018 –Minutes Pg 12
7. The Board shall be deemed to be duly constituted and may exercise all its powers and functions
notwithstanding that the full number of members shall not have been appointed or that there shall be
a vacancy in the membership of the Board or that there shall be any defect in the appointment of any
member of the Board.
8. When a member of the Board dies, resigns, refuses or is unable to act or is incapable of acting in the
duties of office, or is absent from three consecutive meetings without obtaining prior leave of
absence from the Board, or persistently acts in a manner detrimental to the College or the Church
the Board shall have power to declare the place of that member vacant and may appoint a person to
fill the vacancy.
9. The Board shall meet at least ten times a year.
10. The Executive Director, Corporate Services of the College shall convene a meeting of the Board on
not less than 7 days notice on the written request of any Board member or on less notice where the
urgency of the issue so requires.
11. The Board will elect a Board member as Chair annually and notify the Synod of this appointment.
The Chair will have a maximum of six years in the office as Chair, or in exceptional circumstances
such longer period as the Board may agree, but no longer than eight years. The Chair will preside at
all meetings of the Board. In the absence of the Chair the Board will elect another member to act as
Chair for that meeting.
12. The quorum will be at least one half of the members at any point in time.
13. Subject to any provision of this Constitution prescribing a majority by which a resolution shall be
passed, all resolutions shall be determined by a simple majority of the members of the Board
present and voting. The Chair of the meeting shall have a deliberative vote but not a casting vote.
14. The Principal of the College shall be appointed by the Board.
15. The attendance of the Principal, Executive Director, Corporate Services and any other observers will
be at the discretion of the Board.
16. The College shall have a seal. The seal shall be affixed to documents only with the authority of the
Board and the affixing of the seal to any document shall be counter-signed by the Chair or their
nominee and one other Board member and attested by the Executive Director, Corporate Services
or their nominee.
17. The Board will have a Board Charter to be reviewed annually by the Board.
18. The Board has the power to establish or disband such committees as it may determine necessary
from time to time. The Board may co-opt such other persons as it sees fit to serve on such
committees.
19. The Curriculum of study at the College shall be determined by the Principal and approved by the
Board.
20. The real and personal property of the College not required for the immediate educational purposes
of the College may be used for such purposes and for such undertakings or otherwise invested in
such assets, real or personal, as the Board may from time to time approve.
21. The Board may borrow money for the purpose of the College on such security as it shall deem fit
and may otherwise acquire the ownership or use of such real and personal property as the Board
may deem in the interests of the College. The Board may sell the whole or any portion of the real or
personal property of the College upon such terms and conditions as the Board shall deem fit and
proper but the Board shall not sell any land used by the College in connection with the education of
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pupils except in pursuance of a resolution of the Board of which particular notice shall have been
given and carried by a majority of three fourths of the whole number of the members of the Board.
22. The Board will each year appoint an auditor and will submit its annual report to the Synod.
23. The Board will report on its engagement activities with the College Community at least annually to
the Synod and the College Community.
24. The Board may amend any of this Constitution and may make and pass a new Constitution with a
view to more efficient management and conduct of the College, provided that no amendment or new
Constitution shall be made except with the concurrence of all of the members of the Board.
25. Any new Constitution or amendment of this Constitution shall be submitted to the next meeting of the
Synod held after its making.
26. If the College ceases for any reason to conduct a school for the education of children the College
shall be wound up in accordance with the provisions of the law for the time being relating to the
winding up of incorporated associations and the assets remaining after paying all the liabilities of the
College and the expenses of the winding up shall be applied by the Liquidator of the College for or
towards such one or more educational or religious purposes consistent with the purpose of the
College as presented in the Constitution, or towards another institution that reflects the ethos of the
Church, as the Board may at the meeting at which it determines to wind up the College by resolution
passed by a majority of three fourths of the whole number of members of the Board determine.
[UPDATE AS NECESSARY] Amendments to the Constitution were approved by the meeting of the Synod
Standing Committee on 8 April 2016 and take effect on that day. These amendments were made to the
Constitution that had been approved at the meeting of the Board of the College on 27 June 2007 and
approved by the Synod Standing Committee on 12 July 2007. The 2007 Constitution took effect on 12 July
2007 and replaced the 18 April 2005 Constitution, which in turn replaced the Statutes of Seymour College
Inc approved by the Council of Governors of the College on 25 October 1995.
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APPENDIX 3
Standing Committee 16 February 2018 –Minutes Pg 14
MEMORANDUM OF UNDERSTANDING
THE UNITING CHURCH IN AUSTRALIA SYNOD of SOUTH AUSTRALIA
and
SEYMOUR COLLEGE Inc
PREAMBLE
Presbyterian Girls' College (PGC) was founded in 1922 following an initiative of the South Australian
Presbyterian Assembly. A committee was set up, chaired by Rev Dr J A Seymour who was then Minister of
Chalmers Church, Adelaide, later to become part of Scots Church Adelaide. PGC was founded to provide a
Presbyterian day and boarding school for girls that would encourage the Christian ethos of empathy and
service. Following the union of the Presbyterian, Congregational and Methodist Churches in 1977 to form
the Uniting Church in Australia, PGC became part of the Uniting Church and was renamed Seymour College
after Rev Dr J A Seymour.
The ethos of Seymour College remains deeply connected with that of its founders and the Church to which
they belonged. The College motto, Crescam Ministrando (I grow by serving), emphasises the Christian
principles of service and concern for others that are central to the purpose and day-to-day life of the College.
DEFINITIONS
In this document, unless the contrary intention appears:
"Synod" means The Uniting Church in Australia, Synod of South Australia
"Uniting Church" means The Uniting Church in Australia
STATEMENT OF UNDERSTANDING
This document records agreement for the relationship between Seymour College Inc and the Uniting Church
in Australia (SA Synod). Both parties appreciate the history of Seymour College in the provision of
education consistent with the missional focus of the Church. Both parties recognise the importance of the
relationship in expressing the Church's commitment to education.
The Synod and Seymour College will support each other in appropriate ways in the achievement of their
respective educational and missional goals.
In order to preserve the enduring legacy of this association with the Uniting Church, Seymour College Inc
will:
Appoint Board members who are committed to the shared ethos of the College and the Synod (see
attached Ethos document).
Engage with the Uniting Church including an annual (in person) presentation by Seymour’s Board
Chair to the CEO/General Secretary of the annual report (which includes details of the financial
position and performance of the College), to keep the Synod informed of the performance and
direction of Seymour College.
Continue to engage in the broad mission of the church through relationships with local
congregations and Uniting World.
Ensure the presence of staff whose roles include an emphasis on furthering the school’s mission.
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APPENDIX 3
Standing Committee 16 February 2018 –Minutes Pg 15
Invite the Moderator to participate in special events within the life of the College.
Participate in the Synod’s crisis management protocol, whereby the Executive Officer, UnitingCare
SA, is notified of issues that may be reported in the press and which could impact on the
reputation of the Church.
The Uniting Church in Australia (SA Synod) will, as and when appropriate:
Continue to provide support by way of the involvement of the Moderator in special events within
the life of the College.
Provide opportunities for training of Board members, particularly in the area of the Ethos of the
Uniting Church.
Subject to appropriate authorisations being received from the administrators of the relevant
programs, support Seymour College through access to administrative resources, such as the
Uniting Church Insurance program and Synergy, along with financial services made available by
UClnvest.
Notify the Chair of Seymour College’s Board of any issues that may be reported in the press and
which could impact on the reputation of the College.
Both parties to this Memorandum acknowledge that Seymour College Inc is free to use the logo of The
Uniting Church in Australia in accordance with section 1b of the Guidelines provided by the National
Assembly of the Uniting Church in Australia and attached to this Memorandum.
This document is a statement of understanding and is not intended to create binding or legal
obligations on either party.
Signed for and on behalf of The Uniting Church in Australia Synod of South Australia by:
Moderator .................................................................. Date ....................................
Chief Executive Officer/
General Secretary .................................................................. Date ....................................
Signed for and on behalf of Seymour College Incorporated by:
Chair .................................................................. Date ....................................
Principal .................................................................. Date ....................................
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APPENDIX 3 (Attachment)
Standing Committee 16 February 2018 –Minutes Pg 16
Ethos of the Uniting Church in Australia Presbytery and Synod of SA
It is the expectation of the Uniting Church SA that entities associated with the Uniting Church will conduct
their affairs in accordance with the ethos of the Uniting Church. At times this expectation is given expression
within the constitution of the entity or in the memorandum of understanding between the entity and the
Synod. Even when not expressed in these documents, however, it is a core expectation of the Uniting
Church that to be associated with the Uniting Church implies the entities’ willingness to operate within this
ethos.
The ethos of the Uniting Church reflects the very essence of the Uniting Church, the DNA that both defines
the Church and is given expression in the behaviours, attitudes and outcomes that the Church and entities
associated with the Church live out in their daily affairs. These behaviours, attitudes and outcomes are
based on the nature of the Uniting Church as a Christian church and hence have their roots in the Church’s
understanding of Christian faith in general and the teachings of Jesus in particular.
The Uniting Church seeks to give contemporary expression to the ancient Christian tradition in ways that
bring God’s life and hope to communities and individuals. The Great Commandment1 of Jesus provides a
clear framework for our identity and mission: we discover who we truly are when we give ourselves in love
and service of God and neighbour.
In the Basis of Union2, the Uniting Church commits its members to lives of worship, prayer, fellowship and
service. Indissolubly linked with the spiritual disciplines is our church’s commitment to giving tangible
expression to God’s reconciling work in Christ. This call undergirds our commitment to seeking deeper
partnerships with other churches and all people of goodwill; our involvement in community services; and
action and advocacy for a just society. Today, ‘love of neighbour’ extends to future generations and our
non-human neighbours in God’s creation by developing environmentally sustainable practices.
While the Uniting Church is clearly grounded in the historic Christian tradition, in the life and teachings, death
and resurrection of Jesus Christ, we live in a multi-faith world and we respect people’s freedom of religious
belief. We seek peace and understanding among religions.
In Uniting Church workplaces (within the Presbytery and Synod and within the various entities associated
with the Uniting Church) we are committed to policies and practices that reflect this ethos in both its Biblical
and faith origins and in contemporary behaviours, attitudes and outcomes.
Values arising from this ethos
Each Uniting Church workplace will define the values that arise from this ethos and which underpin the work
carried on in that place. These may include but are not limited to:
justice, welcoming and inclusive, compassion, shared leadership, respect, integrity, wise stewardship and
innovation.
Ethos of the Uniting Church in Australia – endorsed by Standing Committee, December 2016
1 “You shall love the Lord your God with all your heart, and with all your soul, and with all your mind. This is the great
and first commandment. And a second is like it, You shall love your neighbour as yourself.” (Matthew 22:37-39, NRSV)
2 The Basis of Union on the Assembly website:
https://assembly.uca.org.au/images/stories/HistDocs/basisofunion1992.pdf
16 February 2018 SC MINUTES
APPENDIX 4
Standing Committee 16 February 2018 –Minutes Pg 17
UNITING CHURCH IN AUSTRALIA PRESBYTERY AND SYNOD OF SOUTH AUSTRALIA
POSITION DESCRIPTION FOR GENERAL SECRETARY
Position Title: General Secretary
Location: Adelaide
Appointed By: Presbytery and Synod in Session
Responsible To: Presbytery and Synod and the Standing Committee of Presbytery and Synod
Full Time/Part Time/Casual: Full time Approved Placement
Term of Office: 5 years initially (Regulation 3.6.3.3(b))
Date Amended: December 2017; Effective from TBA
In this document:
“the Church” means “the Uniting Church SA”
“bodies” include but are not limited to all councils, committees and other task groups of the Church
1. PRIMARY PURPOSES OF THE ROLE
1.1 The General Secretary provides pastoral, strategic and governance leadership and advice to the
Presbytery and Synod to assist the Church as it seeks to develop its capacity for mission and
ministry.
1.2 The General Secretary provides pastoral, strategic and administrative leadership to the Presbytery
and Synod office to assist and support the Church in the exercise of its mission, ministry and
service. The General Secretary exercises the function of a chief executive officer with regard to
staff and resources of the Presbytery and Synod office, within the framework of the Regulations of
the Uniting Church in Australia, employment law and the Church’s Human Relations policies.
1.3 The General Secretary exercises the responsibilities of Secretary of the Presbytery and the
responsibilities of Secretary of the Synod as determined by the Regulations of the Uniting Church
in Australia and The Uniting Church in Australia Property Trust (S.A.) in order to facilitate and
enhance the meetings and work of the Presbytery and Synod.
1.4 In undertaking these responsibilities, the General Secretary works in collaboration with the
Moderator and provides the Moderator with pastoral, administrative and advisory support relevant
to the Moderator’s responsibilities.
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APPENDIX 4
Standing Committee 16 February 2018 –Minutes Pg 18
2. MAJOR RESPONSIBILITIES
2.1 LEADERSHIP IN RELATION TO PRESBYTERY AND SYNOD DISCERNMENT, STRATEGY
AND MISSION
The General Secretary will:
2.1.1 Provide leadership to the Church and its Councils by actively engaging in spiritual discernment and
strategic thinking about the life, vision, mission and direction of the Church.
2.1.2 Work collaboratively with the Moderator, to facilitate processes by which spiritual discernment and
strategic discussions about the life, vision, mission and direction of the Church can occur regularly
within the meetings of the Presbytery and Synod and across the life of the Church.
2.1.3 Take responsibility for the implementation of the Presbytery and Synod Strategic Plan and also any
decisions relating to strategy, mission and future directions by:
ensuring that Executive Officers establish clearly defined goals and priorities for their work
and responsibilities that are aligned with approved Presbytery and Synod strategic plans,
directions and initiatives; and
managing within approved delegations, the performance of the Presbytery and Synod staff
to ensure alignment with, and achievement of, approved Presbytery and Synod strategic
plans, directions and initiatives.
2.1.4 Encourage the use of change management processes and practices (including conflict
management practices) to enable congregations, Church bodies and members to participate
together in God’s mission, and to engage with key directional, strategic and other mission initiatives
of the Presbytery and Synod.
2.2 PASTORAL, ADMINISTRATIVE AND GOVERNANCE LEADERSHIP
PASTORAL
The General Secretary will:
2.2.1 Exercise leadership, alongside the Moderator, to promote the pastoral well-being of the Church.
2.2.2 Provide support to the Moderator on pastoral issues with specific reference to the administration
and governance of the Church, and of Presbytery and Synod.
2.2.3 Ensure that pastoral matters relating to the Presbytery and Synod, including congregational and
ministerial pastoral relations, placements, discipline and appeal matters are handled effectively in
accordance with Sections 3.7.2; 3.7.3; 3.7.4.2; and Sections 5 and 6 of the Uniting Church in
Australia Regulations by:
16 February 2018 SC MINUTES
APPENDIX 4
Standing Committee 16 February 2018 –Minutes Pg 19
The provision of staff to support the work of the relevant Committees;
The provision of opportunities for relevant skills development for staff and committee
members; and
The development of policies and procedures as required
ADMINISTRATION AND GOVERNANCE
The General Secretary will:
2.2.4 Be responsible for the fulfilment of the duties and responsibilities of the Secretary of the Presbytery
in accordance with Regulation 3.6.2 and of the Secretary of the Synod in accordance with
Regulation 3.6.3.4.
2.2.5 Facilitate the implementation of agreed Presbytery and Synod policy.
2.2.6 Exercise and oversee good governance practices by ensuring that the Church complies with legal,
statutory and other regulatory requirements and maintains complete and accurate records as are
required.
2.2.7 Provide leadership in risk management (including reputational risk) and crisis avoidance and
management. If the Synod is involved in a crisis situation the General Secretary will act as Team
Leader of the Crisis Management Team in accordance with the Crisis Management Plan and will
ensure that:
there is a prompt and effective response;
a post-crisis evaluation is completed; and
a written report is provided to the Standing Committee on the outcome of the evaluation.
2.2.8 Develop and encourage a supportive, productive and creative work place culture within the
Presbytery and Synod office through the exercise of the General Secretary’s management
responsibility for Presbytery and Synod staff and resources, including:
encouraging all staff, in consultation with their line managers, to develop and participate in
training/education plans to enhance their skills and support their agreed employment or
ministry goals;
conducting annual performance appraisals for Executive Officers against agreed annual
goals;
ensuring that effective annual performance appraisals are conducted for all staff.
2.2.9 Exercise responsible financial stewardship, ensuring that the Synod’s financial and property
resources are managed in accordance with internal regulatory and policy requirements and
external regulatory and statutory obligations.
2.2.10 Ensure the co-ordination and integration of the work of the Presbytery and Synod office and its
staff by chairing regular meetings of Executive Officers.
16 February 2018 SC MINUTES
APPENDIX 4
Standing Committee 16 February 2018 –Minutes Pg 20
2.2.11 Uphold and maintain the covenantal relationship between the Uniting Church in Australia and the
Uniting Aboriginal and Islander Christian Congress and ensure effective stewardship to achieve our
mission and ministry.
2.2.12 Participate constructively in the life and activities of bodies of which the General Secretary is a
member or participant, including assisting the work and strategic direction of such bodies as
appropriate.
2.2.13 Represent the Church in legal matters, including those that relate to the activities of the Uniting
Church in Australia Property Trust (S.A.)
3. AUTHORITIES
3.1 The General Secretary has authority to approve all expenditure within the annual budget as
determined by the Presbytery and Synod meeting or its Standing Committee.
3.2 The General Secretary has authority to approve other expenditure within the limits set by the
Presbytery and Synod Standing Committee from time to time.
3.3 The General Secretary has authority, within the framework and limits of the Uniting Church in
Australia Regulations and employment laws and practices, to appoint and terminate Synod staff.
3.4 The General Secretary may delegate responsibilities as appropriate.
3.5 The General Secretary may recommend to the Standing Committee the appointment of an acting
General Secretary to exercise the duties and responsibilities of the General Secretary in his/her
absence.
3.6 The General Secretary shall carry out any other duties or tasks as requested by the Presbytery and
Synod or its Standing Committee.
4. REPORTING RELATIONSHIPS
4.1 The General Secretary reports to the Presbytery and Synod in Session and the Standing
Committee of Presbytery and Synod.
4.2 The Standing Committee of the Presbytery and Synod will provide appropriate mechanisms by
which management and accountability reporting will be undertaken by the General Secretary.
4.3 The following positions report directly to the General Secretary:
Associate General Secretary(s)
Executive Officer Resources
Executive Officer UnitingCare
Executive Officer Mission and Leadership Development
Executive Officer Pastoral Relations and Mission Planning
Communications Manager and Editor-in-Chief
16 February 2018 SC MINUTES
APPENDIX 4
Standing Committee 16 February 2018 –Minutes Pg 21
Executive Assistant to General Secretary
4.4 Other Presbytery and Synod staff report indirectly to the General Secretary through their line
managers or Executive Officers.
5. COMMITTEE INVOLVEMENTS
(The relevant by-laws sometimes provide for the appointment by the General Secretary of a nominee)
5.1 The General Secretary is a member of the following bodies:
Presbytery and Synod
Presbytery and Synod Standing Committee
Business Committee
Placements Committee *
Resources Board
Human Resource and Remuneration Committee
Stipends Committee
Mission and Leadership Development Board
The Uniting Church in Australia Property Trust (S.A.)
Assembly (Regulation 3.38(iii))
Reception of Ministers Committee
* Note: The Pastoral Relations Committee and the Placements Committee meet as one
committee.
5.2 The General Secretary may attend and participate in meetings of the following bodies:
Pastoral Relations Committee*
Assembly Standing Committee (Regulation 3.7.5.1(j)(i) )
* Note: The Pastoral Relations Committee and the Placements Committee meet as one
committee.
5.3 The General Secretary participates in the work of other Uniting Church, ecumenical or other bodies
as determined by the Presbytery and Synod Standing Committee.
Regulation 3.6.3.4(b) (included in Appendix 1) indicates the General Secretary is an ex-officio
member of all Synod bodies.
6. PERSONAL ATTRIBUTES
The General Secretary will be a person who:
Has a personal faith in Jesus Christ;
Has a sense of call to the role of General Secretary;
Is an active member of the UCA;
Is significantly experienced in ministry (either lay or ordained) within the Uniting
Church;
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APPENDIX 4
Standing Committee 16 February 2018 –Minutes Pg 22
Is passionate about the mission of the church and its relationship to congregational
life;
Displays strong pastoral gifts;
Is gifted in mediation, advocacy and conflict resolution;
Evidences the ability to work well as a member of a team;
Evidences the ability to work with people with diverse theological views;
Is willing to respect the ethos of all Networks within the Presbytery and Synod;
Is able to exercise appropriate self-care and nurture;
Is self-motivated and self-regulated with the ability to organise and delegate where
appropriate.
7. SKILLS AND REQUIREMENTS/COMPETENCIES
Tertiary qualifications in theology and/or in one or more areas of community, management, human
services or social sciences are highly desirable.
The General Secretary will:
Demonstrate an ability to reflect on issues theologically;
Have demonstrated high level skills in leadership, management, administration and
strategic planning;
Have evidence of training and/or experience in leadership and management or a
related field
Have a sound knowledge of the structure and polity of the Uniting Church (including
a sound understanding of the Constitution, Regulations and policies of the Uniting
Church in Australia, and in particular the Code of Ethics and Ministry Practice)
Have prior experience within the councils of the Church;
A willingness to travel within SA and more widely, as required;
Be available and willing to work flexible hours, including evenings and weekends as
necessary.
8. CONDITIONS
As set by the Presbytery and Synod Stipends Committee.
16 February 2018 SC MINUTES
APPENDIX 4 (APPENDIX 1)
Standing Committee 16 February 2018 –Minutes Pg 23
Appendix 1:
Duties of Synod General Secretary according to the UCA Regulations
Regulation 3.6.3.4
(a) The Secretary of the Synod shall be the executive officer of the Synod; with executive leadership,
pastoral and advisory roles; and be responsible for:
(i) ensuring execution of Synod policy;
(ii) coordinating Synod activities;
(iii) overseeing the management of Synod staff;
(iv) acting as liaison officer of the Synod with the Presbyteries and other bodies within the bounds;
(v) providing all necessary reports and information as may be required by the Assembly; and
(vi) such other things as the Synod may require
b) the Secretary of the Synod is a member ex-officio of all Synod bodies.
Duties of Presbytery Secretary according to the UCA Regulations
Regulation 3.6.2
(f) The Presbytery shall elect a secretary for such period up to five years as the Presbytery may
determine. The secretary shall be a confirmed member of the Church.
(g) The duties of the secretary shall include:
(i) convening meetings, preparing the agenda and keeping a record of all proceedings of the
Presbytery;
(ii) attending to all other correspondence on behalf of the Presbytery, including advising all affected
parties of the decisions of the Presbytery;
(iii) maintaining and having custody of the books and records of the Presbytery, including the roll of
the Presbytery, except such as may be assigned to other officers;
(iv) furnishing information and reports to the Synod and Assembly and to other bodies as required;
(v) dealing with property, disciplinary and other matters in accordance with Regulations;
(vi) performing such other duties as may be assigned by the Presbytery.
(h) Should the secretary be temporarily unable to perform the duties of the office or should the office of
secretary fall vacant, the Presbytery may appoint an acting secretary who shall have full authority and
responsibility to perform all the duties of the office until such time as the secretary is available to
resume those duties or another secretary is elected.
In the Uniting Church SA, the General Secretary fulfils both the roles of General Secretary of the Synod and
Secretary of the Presbytery. It is understood that “executive leadership” (3.6.3.4.(a)) applies specifically to
the Synod Office, and that the leadership exercised by the General Secretary is one of ‘servant leadership’
as she/he serves the Presbytery and Synod and its Standing Committee, honouring the Uniting Church
understanding that these Councils have the responsibility of exercising corporate episcopacy (oversight)
within their bounds (Basis of Union para 15(c), (d), and Constitution 26, 32).