minutes ohtario. canada the cirv of...minutes social development, health & culture standing...

THE CirV OF

OHTARIO. CANADA

MinutesSocial Development, Health & Culture Standing Committee

City of Windsor

Wednesday,February 01,20179:00 o'clock a.m.

Members Present:

CouncillorsWard 10 - Councillor BorrelliWard 3 - Councillor BortoiinWard 2 - Councillor ElliottWard 6 - Councillor GignacWard 5 - Councillor Sleiman (Chairperson)

Also present are the following from administration:

Jelena Payne, Community Development and Health CommissionerAlina Sirbu, Executive Director Huron LodgeDebbie Cercone, Executive Director Housing and Childrens ServicesBruno lemllo, Executive Director Employment and Social ServicesJan Wilson, Executive Director Recreation and CultureCathy Masterson, Manager Cultural AffairsJen Knights, Manager WIATC and Adventure BayPam Labute, Manager Community DevelopmentGayle Jones, Diversity and Accessibility OfficerRob Oleynik, Coordinator Housing Administration & DevelopmentMary Ellen Bernard, Manager Social Policy and PlanningStephen Lynn, Coordinator Social PlanningSonia Bajaj, Social Housing AnalystSandra Bradt, Executive Initiatives CoordinatorAnna Ciacelli, Supervisor of Council Services

1 CALL TO ORDERThe Chair calls the meeting of the Social Development, Health & Culture Standing Committee toorder at 9:02 o'clock a.m.

2 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOFNone Disclosed.

3 ADOPTION OF THE MINUTES

MinutesSocial Development, Health & Culture Standing CommitteeWednesday, February 01, 201 7 of 11

3.1 Social Development, Health & Culture Standing Committee December 7, 2016Minutes

Moved by: Councillor BortonlinSeconded by: Councillor Gignac

That the minutes of the Social Development, Health & Culture Standing Committee meeting heldDecember 7, 2016 BE APPROVED as presented.Carried.Councillors Elliott and Borrelli were absent from the meeting when the vote was taken on thismatter.

Report Number: SCM 215/2016

4 REQUEST FOR DEFERRALS, REFERRALS OR WITHDRAWALS

None requested.

5 COIVIMUNICATIONS

None presented.

6 PRESENTATIONS AND DELEGATIONS

Please see items 7.3, 7.5, 7.6, 7.8, 8.2 and 8.3.

7 COMMITTEE MATTERS

7.1 Minutes of the Executive Committee and the Board of Directors, Willistead IVIanorInc., held November 10, 2016

Moved by: Councillor GignacSeconded by: Councillor Elliott

Decision Number: SDHC 445THAT the minutes of the Executive Committee and the Board of Directors, Willistead Manor Inc. ofits meeting held November 10, 2016 BE RECEIVED for information.Carried.


MinutesSocial Development, Health & Culture Standing CommitteeWednesday, February 01, 2017 of 11

7.2 Minutes of the Diversity Committee of its meeting held October 5,2016

Moved by: Councillor ElliottSeconded by: Councillor Bortolin

Decision Number SDHC 446THAT the minutes of the Diversity Committee of its meeting held October 5, 2016 BE RECEIVEDfor information.Carried.


7.3 Diversity Committee 2015 Annual Report

Dr. Sushil Jain, Chair, Diversity Committee

Dr. Sushil Jain, Chair, Diversity Committee, appears before the Social Development, Health &Culture Standing Committee meeting regarding the Diversity Committee 2015 Annual Report andspeaks to the committee's mandate, reiterating the importance of workforce diversity managementissues and the need for a diversity management plan.

Moved by: Councillor GignacSeconded by: Councillor Bortolin

Decision Number SDHC 447That the Diversity Committee 2015 Annual Report BE APPROVED as presented.

Councillors Elliott and Borrelli were absent from the meeting when the vote was taken on thismatter.Carried.


7.4 Minutes of the Seniors Advisory Committee of its meeting held December 8,2016

Moved by: Councillor ElliottSeconded by: Councillor Gignac

Decision Number: SDHC 448THAT the minutes of the Seniors Advisory Committee of its meeting held December 8, 2016 BERECEIVED for information.Carried.



7.5 Report No. 18 of the Seniors Advisory Committee regarding the creation of a NewLogo

Sally Bennett Olczak, Larry Duffield and Celia Southward, members of the Seniors AdvisoryCommittee

Sally Bennett Olczak, Larry Duffield and Celia Southward, members of the Seniors AdvisoryCommittee appear before the Social Development, Health and Culture Standing Committeeregarding the Administrative report no. 18 of the Seniors Advisory Committee regarding thecreation of a logo and describe the logo to committee members.

Moved by: Councillor GignacSeconded by: Councillor Borrelli

Decision Number: SDHC 449That Report No. 18 of the Seniors Advisory Committee regarding approving the new Logo for theSeniors Advisory Committee created by Katie Eberlie, Student, Graphics Design Program, St. ClairCollege BE APPROVED.Carried.

Councillor Elliott was absent from the meeting when the vote was taken on this matter.


7.6 Report No. 19 of the Seniors Advisory Committee regarding the second 5 yearplanning cycle of the World Health Organization Network of Age Friendly Cities

Sally Bennett Olczak, Larry Duffield and Celia Southward, members of the Seniors AdvisoryCommittee

Sally Bennett Olczak, Larry Duffield and Celia Southward, members of the Seniors AdvisoryCommittee appear before the Social Development, Health and Culture Standing Committeeregarding the Administrative report no. 19 of the Seniors Advisory Committee regarding the second5 year planning cycle of the World Health Organization Network of Age Friendly Cities. Ms. Olzcakindicates that it's the 10 anniversary for the Seniors Advisory Committee.

Ms. Southward indicates that the draft report is a culmination of work and recommendations fromthe advisory committee and a final report will be prepared and presented to the Seniors AdvisoryCommittee and then on to Standing Committee and Council. The report will then be forwarded tothe World Health Organization. The report includes activites/programs, etc. that are available inWindsor to seniors such as cycling facilities, development of workshops, and instructions oncurrent home modifications. Jelena Payne outlines the comments in the administrative memoprovided to the standing committee as additional information and the committee representativesindicate that they understand the information in the memo as stated.



Decision Number: SDHC 450That Report No. 19 of the Seniors Advisory Committee regarding approving a commitment by theSeniors Advisory Committee to develop a new plan of action (duration of up to 5 years) along withassociated indicators to the World Health Organization Network of Age-Friendly Cities for thesecond implementation period (5 year planning cycle) BE APPROVED.Carried.


7.7 Report No. 20 of the Seniors Advisory Committee regarding a letter to the IVIinister ofHealth and Long Term Care relating to the New Hospital Facilities in Windsor Essex

Moved by: Councillor GignacSeconded by: Councillor Elliott

Decision Number: SDHC 451That Report No. 20 of the Seniors Advisory Committee, regarding approving the draft letter fromthe Seniors Advisory Committee to the Honourable Eric Hoskins, MPP, Minister of Health and LongTerm Care relating to the New Hospital Facilities in Windsor Essex BE APPROVED.Carried.


7.8 Report No. 21 of the Seniors Advisory Committee regarding application for theSeniors Community Grant Program

Moved by: Councillor BortolinSeconded by: Councillor Elliott

Decision Number: SDHC 452That Report No. 21 of the Seniors Advisory Committee indicating That City Council be requested toapprove the application by the Seniors Advisory Committee to the Ontario Senior Secretariat,Ministry of Citizenship and Immigration for the Seniors Community Grant Program in the amount of$8,000 that will provide opportunities for seniors to network and become active in their communitiesand to develop plans that can be shared across communities and allow organizations to sustainseniors' programs overtime BE APPROVED.Carried.



7.9 Windsor Accessibility Advisory Committee 2015 Annual Report

Moved by: Councillor ElliottSeconded by: Councillor Borrelli

Decision Number: SDHC 453That the Windsor Accessibility Advisory Committee 2015 Annual Report BE APPROVED aspresented.Carried.


7.10 2015 Annual Report of the Community Public Art Advisory Committee

Moved by: Councillor GignacSeconded by: Councillor Bortolin

Decision Number: SDHC 454THAT the 2015 Annual Report of the Community Public Art Advisory Committee BE APPROVEDas presented.Carried.


7.11 2016 Annual Report of the Community Public Art Advisory Committee


Decision Number: SDHC 455THAT the 2016 Annual Report of the Community Public Art Advisory Committee BE APPROVEDas presented.

Carried.Report Number: SCM 4/2017

8 ADMINISTRATIVE ITEMS

8.1 2016-2017 Social Infrastructure Fund Update City Wide

Administration provides information on the proposals that were received indicating that only 2proposals were received and one didn't meet the criteria. Administration has been trying topromote the program in Windsor. Several County projects have been approved in the past years.

Administration indicates they have been communicating with developers but it may be a number offactors as to why there aren't successful bids including timing and availability. There has beendiscussion with the Purchasing Department regarding process and updates will be provided to


Council regarding outcomes. The Provincial government expects the City to have a process, andsome projects don't align with the City's priorities, although it's a complex issue to balance alldemands as well as the process.

Moved by: Councillor BortolinSeconded by: Councillor Elliott

Decision Number: SDHC 456THAT the report of the Social Development and Health Commissioner dated December 8, 2016entitled 2016-2017 Social Infrastructure Fund Update BE RECEIVED for information purposes.Carried.

Report Number: S 217/2016Clerk's File: GH/6905

8.2 "Love For All, Hatred For None" Sculpture to be located near the Alymer RestStation Park-Ward 4

Abdul Hai Tahir and Zoia Tahir, representing the Ahmadiyya Muslim Community (WindsorChapter)

Abdul Hai Tahir and Zoia Tahir, representing the Ahmadiyya Muslim Community (WindsorChapter) appear before the Social Development, Health and Culture Standing Committee and areavailable for questions regarding the administrative report Love For all, Hatred for None Sculptureto be located near the Aylmer Rest Station Park.

Moved by: Councillor BortolinSeconded by: Councillor Gignac

Decision Number: SDHC 457THAT the report from the Manager of Cultural Affairs on the selection of the location of the LoveFor A!!, Hatred For None Sculpture BE RECEIVED and further;

THAT AUTHORIZATION be given to the City Solicitor or designate to develop an Agreementbetween the Corporation of the City of Windsor and the Ahmadiyya Muslim Community - WindsorChapter to include: installation of the sculpture in the park at the Alymer Rest Station, eachpartner's obligations and responsibilities, the transference of ownership of the sculpture and otherrights to the City of Windsor, and the development of a maintenance Trust Fund to be utilized forfuture maintenance and repairs, and further;


THAT the CAO and City Clerk BE AUTHORIZED to sign the Agreement, satisfactory in form to theCity Solicitor, in financial content to the City Treasurer, and in technical content to the ExecutiveDirector of Recreation and Culture.Carried.

Report Number: C 241/2016Clerk's File: SR/12736

8.3 Request for Waiver of Fees for Diving Plongeon Canada - City Wide

Scott Stevenson, Director of Strategic Alliances, Diving Plongeon Canada and loanaMarinescu, Head Coach, Windsor Diving Club

Scott Stevenson, Director of Strategic Alliances, Diving Plongeon Canada and loana Marinescu,Head Coach, Windsor Diving Club appear before the Social Development Health & CultureStanding Committee regarding the administrative report Request for Waiver of Fees for DivingPlongeon Canada and provide a brief history of swimming and diving in the area. Mr. Stevensonindicates that working with the Windsor club has been a very good experience and suggests thatthere is potential for the club to expand as they have good experience in their leadership. Ms.Marinescu indicates that she is very happy with the venue and hopes to attract many newmembers to the diving club.

Councillor Gignac inquires as to how the program will become self sufficient in the future. Mr.Stevenson indicates diving in Windsor is new and it will take time to build a good base ofparticipation but the key is to attract numbers. He states as in the administrative report, projectionsindicate the numbers suggested to become self sufficient should be reached in 3 years if notsooner.

Councillor Gignac inquires what residents can expect to see after the 3 years. Mr. Stevensonindicates that Windsor should expect to see competitions at all levels and on a regular basis. Headds that very few facilities compare to Windsor and suggests that National and Internationalevents will be held here in the future.

Councillor Bortolin inquires as to how Diving Plongeon Canada is funded. Mr. Stevenson indicatesDiving Plongeon Canada is a not for profit independent amateur sports organization with agovernance board, not directly funded by the Provincial or Federal Governments although, they doreceive some funding from Dive Canada.

Councillor Bortolin inquires about the projections for registrant numbers to be self-sufficient. Mr.Stevenson indicates that currently the registrations are at about 60 and 120-150 is where it shouldbe to be self sustaining.

Councillor Gignac inquires as to the scheduling at the Windsor International Aquatic Centre. JenKnights, Manager of WIATC and Adventure Bay, appears before the Social Development, Healthand Culture Standing Committee regarding the administrative report Request for Waiver of Fees for


Diving Plongeon Canada and indicates that it is a matter of shuffling current users and allocatedspace to accommodate all the users of the faciiity.

Councillor Bortolin requests clarification regarding the Waiver of Fees Policy. Jan Wilson,Executive Director of Recreation and Culture appears before the Social Development, Health andCulture Standing Committee regarding the administrative report Request for Waiver of Fees forDiving Plongeon Canada and provides some background as to the formal agreement entered intowith Dive Canada in 2013, specifically the clauses regarding partnering with Windsor to promotethe local club, and administrations reassurance that they will be working with the club and thecommunity to ensure it becomes self-sustaining.

Councillor Bortolin inquires about government funding. Jelena Payne, Community Developmentand Health Commissioner, appears before the Social Development, Health and Culture StandingCommittee regarding the administrative report Request for Waiver of Fees for Diving PlongeonCanada indicating that the Windsor Club does receive some government funding and she adds thatthis request would also allow opportunities for kids in the community to participate in local sport.

Moved by: Councillor ElliottSeconded by: Councillor Gignac

Decision Number: SDHC 458THAT the request of Diving Plongeon Canada (DPC), to have their facility access fees be waived,up to an upset limit of $25,000 per year, for a three year period at the Windsor International Aquaticand Training Centre (WIATC) for the Windsor Dive Club BE APPROVED; and further,

THAT the Chief Administrative Officer and City Clerk BE AUTHORIZED to execute and sign theagreement, satisfactory in technical content to the Executive Director of Recreation and Culture, infinancial content to the Chief Financial Officer and City Treasurer, and in form to the City Solicitor.Terms and Conditions:

a) Term -three year period from September 01, 2016 to June 30,2019.

b) Fees - all expenses are to be paid by Diving Plongeon Canada (DPC) with the exception ofpool rental fees of $25,000 per term (2016 - 2017; 2017 - 2018;2018 - 2019).

c) Scheduling - allocation and pool scheduling will be done on an annual basis by session and

is subject to change from year to year.

d) Insurance - Windsor Dive Club will provide liability insurance (at its own cost) in the

minimum amount of $2 million with other specific items satisfactory to the manager of

Purchasing and Risk Management and the City Solicitor.

e) Equipment - the City will provide and will maintain in good working condition the 1-metre

and 3-metre (2) springboards as well as the 1-metre, 3-metre, 5-metre, 7.5-metre and 10-

metre platforms. The City will provide and will maintain in good working condition the surface

tension spray mechanism and the bubbler (sparger) system. The Windsor Dive Club is

responsible for installing, providing and maintaining all other required equipment including

but not limited to trampolines, harnessing, somersault mats, plyometric boxes, stretching


mats, and tumbling runs. Storage of the aforementioned equipment must be approved and

pre-arranged with the Manager - WIATC, Adventure Bay Family Water Park and Aquatic

Services and use is subject to dry land training pool deck space availability which will beassessed and allocated on an annual basis.

f) Competition - requests to host special events or competitions are outside of this agreement

and are subject to current User Fees.

g) Office Space - Windsor Dive Club will arrange for the lease of office space if required

outside of this agreement, subject to availability.

h) Parking - Windsor Dive Club will arrange for its own parking outside of this agreement.

Councillor Bortolin voting nay.

Carried.

Report Number: S 205/2016Clerk's File: SR/11026

8.4 Final Wrap Up Utilizing the Odette Bequest 2016

Councillor Bortolin inquires about the Waves festival, indicating the success and inquires about thefestival returning to Windsor in the future. Administration indicates the funding for the WavesFestival came directly from the bequest. Information and funding requests for another festivalwould have to be brought back to Council as there isn't funding currently allocated for anotherfestival.

Councillor Bortolin indicates it was a very successful festival with a diverse audience and a uniqueWindsor spin. Administration will investigate the possibility of having the festival return.

Councillor Elliott inquires as to the Open Streets festival. Administration provides some generalinformation and indicate that a report to Council regarding potential future events will be broughtforward to Council.

Councillor Gignac indicates that Windsor has had success with many festivals but inquires howthey can become sustainable. She inquires whether the groups who participate step forward inplaying a role in the development and carrying out of festivals. Jeiena Payne explains theCorporate Sponsorship policy indicating that it is an ongoing process.

Moved by: Councillor GignacSeconded by; Councillor Bortolin

Decision Number; SDHC 459THAT the report of the Manager of Cultural Affairs reporting on the activity plan for the promotionsand marketing of the Windsor Sculpture Park as funded through the Odette Estate Bequest BERECEIVED, and further;


THAT Administration BE DIRECTED to provide a final report regarding activities over the life of theagreement to the Odette Estate within 60 days of May 18, 2017.Carried.

Report Number: S 226/2016Clerk's File: SR/7573

8.5 Nursing and Incontinence Supplies for Huron Lodge - RFP #150/2016


Decision Number: SDHC 460THAT Council APPROVE the selection of Cardinal Health Canada as the successful proponent forthe provision of nursing and incontinence supplies, in accordance with their submission in responseto RFP#150-16 for a two(2) year term with an option to extend the contract for an additional two (2)year term based on mutual agreement of both parties; and

THAT the Purchasing Manager BE AUTHORIZED to issue a Contract Purchase Order to CardinalHealth Canada for the provision of nursing and incontinence supplies. satisfactory in financialcontent to City Treasurer, and in technical content to the Executive Director of Long TermCare/Administration.Carried.

Report Number: S 9/2017Clerk's File: AH/11580

9 QUESTION PERIOD

None requested.

10 ADJOURNMENT

There being no further business the meeting of the Social Development Health and CultureStanding Committee is adjourned at 10:13 o'clock a.m. The next meeting of the SocialDevelopment, Health & Culture Standing Committee will take place on Wednesday March 1, 2017.

Councillor ^iman—Ward 5 ~//^1jpervi^6r of Council Services(Chairperson)

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