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Missouri Department of Elementary and Secondary Education

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SPECIALEDUCATION

Missouri Departmentof Elementary and Secondary Education3/7/2017

Finance

Considerations: 2016-17

BudgetRevisions 2016‐17budgetrevisionsaredueApril30,2017

Mustbudgetallcarryoverfundsfrom2015‐16 ViewCurrentFundsAvailable&CarryoverDetails

Ifproportionatesharecarryoverreleaserequesthasbeenapproved,musttakeunspentcarryoverfundsoutof1224/2557SPED

ePeGs BudgetApplicationTrainingGuideFY17:

https://dese.mo.gov/financial‐admin‐services/special‐education‐finance/part‐b‐funding‐and‐allocations

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2016-17 Current Funds Available3


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TimeandEffortReporting Completesecondsemestersemi‐annualcertificationsforPK‐12specialeducationstaffpaidwithanyportionofIDEAPartBFederalfundsin2016‐17

MustcompleteAFTERendofsecondsemester– typicallyinJuly

TimeandEffortGuidance:

https://dese.mo.gov/financial‐admin‐services/general‐federal‐guidance

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Time and Effort Flowsheet5


IDEAPartB(611)PaymentRequests LEAsmayrequest100%ofIDEAPartB(611)fundsonJune,July,August,andSeptemberpaymentrequests

2016‐17PartBFinalExpenditureReport(FER)canalsobeusedasfinalpaymentrequest

FY17PaymentRequestDeadlines

https://dese.mo.gov/financial‐admin‐services/special‐

education‐finance/part‐b‐funding‐and‐allocations

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UpcomingTrainings ConferenceontheYoungYears

March10,2017;Tan‐Tar‐A

EarlyLearningBlendedFundingsessionhttps://dese.mo.gov/quality‐schools/early‐learning/conference‐young‐years

FinancialManagementTrainings

April11,2017;Columbia,HiltonGardenInn

April13,2017;Springfield,RamadaPlazaHotel&OasisConventionCenter

April18,2017;CapeGirardeau,Career&TechnologyCenter

April20,2017;Chillicothe,ComfortInn&Suiteshttps://dese.mo.gov/financial‐admin‐services/financial‐management‐training

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IDEAPartB(611)EntitlementAllocations SendAdministrativeMemoandSELsinMarch

Reviewdatathatwillbeusedtocalculateallocations&makeanyneededchanges

Anticipateallocationscalculated&2017‐18budgetsopenbylateMay/earlyJune

https://dese.mo.gov/financial‐admin‐services/special‐education‐finance/part‐b‐funding‐and‐allocations

2017‐18budgetapplicationsdueJuly1,2017

Includeawardinformationinaccountingrecords:

FederalAwardIdentification


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WrittenPolicies&Procedures

EnsurewrittenpoliciesandproceduresareupdatedandinplacebyJuly1:

Allowability Procedure

CashManagementProcedure

ProcurementProcedure Gratuity&ConflictofInterest

TravelPolicy


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SPECIALEDUCATION

Missouri Departmentof Elementary and Secondary Education

Data

3/7/2017

MOSIS Student Enrollment & Attendance –Exit Codes Reflectshowthestudentendedtheschoolyear

S000:StopOut S001:StopOut Suspension T00#:MultipleTransferCodes G01:Graduated‐RegularStandards G03:Graduated‐AlternateStandards D02:DroppedOut– Expulsion D03:DroppedOut– ReceivedCertificate D04:DroppedOut– ReachedMaxAge D05:DroppedOut– GEDprogram D06:DroppedOut– Movednotknowntobecontinuing D01:DroppedOut– Other

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Who are StopOuts?

StopOuts arestudentsreportedasdropoutsthathavereturned,orstudentsplacedonregularorlong‐termsuspension

Theabsencemustexceed20consecutivecalendardays,otherwisereportabsencehours

Dropoutscanberecoveredifthestudentre‐enrollsbeforetheSeptembercountdateofthefollowingschoolyear

StopOut codeshouldneverbethefinalexitcodeforastudent

AStopOut exitcoderequiresacorrespondingStopOut Entrycode

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Who are Dropouts?

Dropoutsareanystudentswholeaveschoolwithoutadiploma D02:DroppedOut– Expulsion D03:DroppedOut– ReceivedCertificate D04:DroppedOut– ReachedMaxAge D05:DroppedOut– GEDprogram D06:DroppedOut– Movednotknowntobecontinuing D01:DroppedOut– Other

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Who are Graduates? Graduatesarestudentswholeaveschoolwithasigneddiploma G01:Graduatedbyearningallrequiredcreditsthroughregularormodifiedclassesalignedwithstatestandards.NocreditswereearnedbymeetingIEPgoals.

G03(NEW):GraduatedbyearningsomeorallrequiredcreditsthroughmodifiedclassesalignedwithalternatestatestandardsorbymeetingIEPgoals.ThiswouldgenerallybelimitedtothosestudentswiththemostsignificantcognitivedisabilitieswhoseIEPteamshavedeterminedthatthismethodofgraduationprovidesFAPEtotheindividualstudent.

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MOSIS Student Core –Special Education Program Exit Codes

Reflectshowthestudentendedspecialeducationservices

DoesNOTneedtobereportedforallstudentswithdisabilities 01:ReturntoRegularEducation– StudentsnolongerhaveanIEPduetohavingmettheobjectivesoftheirIEPs

17:ParentWithdrewStudentfromSpecialEducation–ParentsrevokedconsentforservicesandstudentnolongerhasanIEP

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Special Education Exit Data16

Discipline Reporting Disciplineincidents:

reportALLincidentsresultinginin‐schoolsuspension,out‐of‐schoolsuspensionorexpulsion

reportALLstudents;includingstudentswithdisabilities

Dataelementsinclude: MOSISID offensedate offensetype weapontype disciplineremoval lengthremoved andothers

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Discipline Reporting InSchoolSuspension

Removalofstudentfromregularclassroomsetting(withinaschoolbuilding)forafixedamountoftimewithstudentautomaticallyreturningtoregularclassroomsettingafterthesuspensioniscompleted

OutofSchoolSuspension Removalofstudentfromregularschool forafixedamountoftimewithstudent

automaticallyreturningtoschoolafterthesuspensioniscompleted

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Significant Discrepancies in Discipline Rates

Annuallyreviewdiscrepanciesindisciplinerateforstudentswithdisabilitiesandnondisabledstudents

Alsoreviewdisciplineratesforstudentswithdisabilitiesbyrace

Example:Numberofout‐of‐schoolremovalsgreaterthan10daysforstudentswithdisabilities

/Numberofstudentswithdisabilities

X100=

RateofOSS>10dayremovalsper100studentswithdisabilities

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Early Childhood Outcomes

ShowsprogressmadefromentrytoexitinECSEineachofthefollowingareas: positivesocial‐emotionalskills acquisitionanduseofknowledgeandskills useofappropriatebehaviorstomeetneeds

EachchildisassessedinallthreeareasatentrytoandexitfromECSE(ratingscaleof1‐5).

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ThedatareportedtoDESEatendofyearwillbe: allentrydatacompiledduringthisschoolyear allexitdatacompiledduringthisschoolyear

reportviaJuneMOSISStudentCorefile

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Early Childhood Outcomes22


Examplestoreport: 2yearoldentersECSEinApril(reportentrydata) Childexitswhoenteredandhadentrydatareportedthepreviousyear(reportexitdata)

ExamplesNOTtoreport: ExitdataforchildrentransferringtoanotherECSEprogram

EntrydataforchildrentransferringfromanotherECSEprogram

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Parentally-Placed Private School Children with Disabilities

SurveyMonkeydueJune30: numberofK‐12childreninitiallyEVALUATEDduringtheschoolyear

numberofthoseevaluatedwhoweredeterminedELIGIBLE

numberofthosedeterminedeligiblewhowereSERVEDbythepublicschool

Datausedto: meetIDEArequirementsfordistrictstoreporttothestate

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End of Year Reports

Graduation/DropoutReportsviatheMCDSPortal SpecialEducationExitDataSummaryviaemailinJuly

SpecialEducationYear‐EndSummaryviaemailinJuly

DisciplineSummaryviaemailinsummer PreliminarySpecialEducationDistrictProfilesviaMCDSPortalinthefall

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SPECIALEDUCATION

Missouri Departmentof Elementary and Secondary Education

Compliance

3/7/2017

End of the School Year To Do List

Private/Parochial/HomeschoolPlanning

SummerFirstStepsTransitionstoEarlyChildhoodSpecialEducation

NIMAS/NIMAC

ExtendedSchoolYear

MAP/MAP‐A

Graduation

EvaluationTimelines

DestructionofRecords

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Private/Parochial/Homeschool Planning

Consultatleastannually withappropriaterepresentativesofparentallyplacedprivateschoolchildren

Appropriaterepresentativecanincludeparents,privateschooladministrators,teachersand/orprincipals

MustplanforservicesthatwillbeofferedthroughyourLEAsproportionatesharefundsforthe2017‐18schoolyear

IndividualServicePlan(ISP)servicestoeligiblestudentsmustbeginatthestartoftheschoolyear

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Summer First Steps Transitions to Early Childhood Special Education

ChildrentransitioningfromFirstStepsMUST haveeligibilityforECSEdeterminedand,ifeligible,anIEPinplacenolaterthanthechild’sthirdbirthday Mustfollow30‐60‐30(iftimeallows)oracompressedevaluationtimelineIFstudentwasreferredtoFirstStepsatleast90priortotheirthirdbirthday

ThereareNO acceptableextensionstothistimeline!

Summer3rd birthdaysbetweenApr.1&Aug.15 CanstayinFirstStepstillschoolstartsinthefall

CantransitiontoECSEforExtendedschoolyear(ESY)servicesorwaittostartservicesinthefall

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NIMAS / NIMAC

NationalInstructionalMaterialsAccessibilityStandards(NIMAS) Atechnicalstandardusedbypublisherstoproducesourcefiles(inXML)usedtodevelopspecializedformats(suchasBrailleoraudiobooks)forstudentswithprintdisabilities.

Requiredwhenpurchasingnewinstructionalmaterials,textbooks,curriculum,etc.

NationalInstructionalMaterialsAccessibilityCenter(NIMAC) FederallyfundedonlinefilerepositoryofSourcefilesintheNIMASformat

ChoiceintheLocalCompliancePlan– NIMACcanbearesourceorsoleproviderofaccessiblematerialstotheLEA

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Extended School Year (ESY)

ESYisnot SummerSchool

MustbeconsideredbytheIEPteamforallstudentswithdisabilitiesinordertoprovideFAPE

ESYeligibilityisbasedonavarietyoffactors– oneofwhichmayincludedemonstratedorpredictedregression/recoupmentofskills

Thelength,nature,andtypeofESYservicesmustbedeterminedonanindividualbasis

Cannot limitESY: Toparticularcategoriesofdisability

Forthetype,amountordurationoftheservicesorlimitprovisiontoonlysummer

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MAP / MAP-A

Beawareofthe“testingwindows”forNAEP,EOCs,ACT,Grade‐levelAssessments,andDLM(MAP‐A)

WorkwithyourDistrictTestCoordinatorandBuildingTestCoordinatorstoconfirmproceduresareinplaceto: Ensurerequiredaccommodationsareprovidedpereachstudent’sIEP

Trainstafftoensuretestsareadministeredinastandardized&secureway

RemembertheMAP‐Aisforstudentswiththemostsignificantcognitivedisabilities(generally<40to50IQ)withcommensurateadaptivebehaviordeficits

ONLY1%PARTICIPATIONwithoutjustification

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Graduation IsanIEPteamdecisionbasedonearningcredits

G01:(Regularmethod): Graduatedbyearningallrequiredcreditsthroughregularormodifiedclassesalignedwithstatestandards.NocreditswereearnedbymeetingIEPgoals.

G03:(Alternatemethods): GraduatedbyearningsomeorallrequiredcreditsthroughmodifiedclassesalignedwithalternatestatestandardsorbymeetingIEPgoals.ThiswouldgenerallybelimitedtothosestudentswiththemostsignificantcognitivedisabilitieswhoseIEPteamshavedeterminedthatthismethodofgraduationprovidesFAPEtotheindividualstudent.

Resultsinachangeofplacement Requirespriorwrittennotice

Doesnotrequireconsent

Canbechallengedthroughdueprocess

RequiresaSummaryofPerformance(SOP) nomorethan60daysprioror30daysfollowinggraduation

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Evaluation Timelines

Theevaluationprocessmustfollowthe30‐60‐30timeline 30days fromreferraltoaNoticeofActionproposingtoconductanevaluationbecauseadisabilityissuspectedORrefusingtoconductbecausenodisabilityissuspected

60days fromconsenttoconductanevaluationtoaneligibilitydeterminationandNoticeofAction

30days fromeligibilitydeterminationtodevelopmentoftheIEPifeligible

Acceptableextensionstothefirst30andthe60days e.g.snowdays,agencyvacationdays,child’sabsencebecauseofillness,summerbreak

mustbedocumentedinstudent’sfile

ThereareNOacceptableextensionstothelast30days– evensummerbreak

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Destruction of Records Summerisagoodtimetoreviewandimplementproceduresforpurgingthespecialeducationfiles

SomerecordsMUSTbemaintainedforaperiodofthreeyearsfromthetimetheyarenolongereducationallyrelevant i.e.IEP,TestProtocols,EvaluationReports

oftenkepttillthreeyearsaftergraduation

mustinformtheparentwhentherecordswillbedestroyed

Somerecordsareonlymaintainedforaperiodofoneyeari.e.gradebooks,datacollectionsheets

RefertotheSecretaryofStatesRecordRetentionGuide https://www.sos.mo.gov/CMSImages/LocalRecords/PublicSchool.pdf

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www.dese.mo.gov

Email:[email protected] Phone:573‐751‐0699



ContactUs36

The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related toDepartment programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel,Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-526-4757 or TTY 800-735-2966; fax number 573-522-4883; email [email protected].

spring new directors - missouri department of elementary ... · missouri department of elementary...

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