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SPREADSHEET BASICS SPREADSHEET BASICS

What are the benefits of using a What are the benefits of using a spreadsheet to solve a problem?spreadsheet to solve a problem?

What is a Spreadsheet?What is a Spreadsheet?

A spreadsheet is a program that A spreadsheet is a program that helps you collect, organize, calculate, helps you collect, organize, calculate, analyze, and present numerical analyze, and present numerical information. information.

Examples of Ways Examples of Ways Spreadsheets Can Be UsedSpreadsheets Can Be Used

Teacher Grade booksTeacher Grade books Budgets for families and businessesBudgets for families and businesses InventoriesInventories Bank statementsBank statements Graphs and ChartsGraphs and Charts

Spreadsheets Are Created By Spreadsheets Are Created By Using Special ProgramsUsing Special Programs

What spreadsheet program do we use What spreadsheet program do we use at our school?at our school?

Microsoft Excel

The Parts Of A SpreadsheetThe Parts Of A Spreadsheet

Shows the cell number of the active cell

Formulas are equations that perform calculations on values in your worksheet. A formula starts with an equal sign (=).

The group of cells that run horizontally. Row headings are numbers.

The group of cells that run vertically.

Column headings are letters.

The cell where you can enter numbers or formulas in a spreadsheet. The active cell has a thick border, and its name appears at the top of your screen in the name box

Excel Spreadsheets Excel Spreadsheets Make Charts and GraphsMake Charts and Graphs

Charts and graph display the number Charts and graph display the number information in a “picture format” rather information in a “picture format” rather than in columns and rows.than in columns and rows.

Graphs can help you recognize trends that Graphs can help you recognize trends that are not obvious in a simple list of are not obvious in a simple list of numbers. numbers.

Popular graph types include line, bar, area, Popular graph types include line, bar, area, and pie graphs. and pie graphs.

Steps To Creating A SpreadsheetSteps To Creating A Spreadsheet

To create a spreadsheetTo create a spreadsheet1.1. Open MS ExcelOpen MS Excel

2.2. Name and Save your fileName and Save your file

3.3. Type in your row and column headingsType in your row and column headings

4.4. Type in your number dataType in your number data

5.5. Type in your formulasType in your formulas

You must ALWAYS use formulas to complete mathematical calculations in Excel.

NEVER NEVER NEVERNEVER NEVER NEVER ---do the math in your head or use a calculator. If your data changes the formula will automatically change the final result.

Inserting A Header And FooterInserting A Header And Footer

To enter data in the Header and Footer – go to:

1. Insert Tab

2. Text Group

GridlinesGridlines

Gridlines are the lines that appear Gridlines are the lines that appear between the cells.between the cells.

In Excel you have to tell it to print In Excel you have to tell it to print the gridlines.the gridlines.

To print with gridlines:To print with gridlines:1.1. Go to Print PreviewGo to Print Preview

2.2. Select Page SetupSelect Page Setup

3.3. Click on the Sheet TabClick on the Sheet Tab

4.4. Click in the box to Select GridlinesClick in the box to Select Gridlines

SortingSortingYou can sort your information in: You can sort your information in:

AscendingAscending order which is (ABC or 1-10)order which is (ABC or 1-10)

Descending Descending orderorder (CBA or 10-1)(CBA or 10-1)

To sort – go to the:To sort – go to the:

1.1. Home TabHome Tab

2.2. Editing GroupEditing Group

Merge CellsMerge Cells

You can merge multiple cells to create You can merge multiple cells to create one big cell.one big cell.

To merge cells – go to the:To merge cells – go to the:

1.1. Home TabHome Tab

2.2. Alignment GroupAlignment Group

Wrap Text In A CellWrap Text In A CellWhen you have text that extends intoWhen you have text that extends into

the next cell, you can format the cellthe next cell, you can format the cell

to make the text fit into the cell.to make the text fit into the cell.

To Wrap Text in a cell – go to the:To Wrap Text in a cell – go to the:

1.1. Home TabHome Tab

2.2. Cells GroupCells Group

Steps to Creating a ChartSteps to Creating a Chart1.1. Select the cells you want to chart.Select the cells you want to chart.2.2. Go to the Insert TabGo to the Insert Tab3.3. Go to the Chart Group and select your chartGo to the Chart Group and select your chart4.4. Click on a Chart layout, and then edit your chart Click on a Chart layout, and then edit your chart

title and label the X and Y axis.title and label the X and Y axis.5.5. Your chart will move and resize just like a Your chart will move and resize just like a

picture.picture.

Spreadsheet Formulas andSpreadsheet Formulas andMath ProblemsMath Problems

A spreadsheet can do a lot of the math work for you, A spreadsheet can do a lot of the math work for you, but you must be specific in telling it what kind of but you must be specific in telling it what kind of math to do by writing a formula.math to do by writing a formula.

To write a formula you must start with = sign and To write a formula you must start with = sign and use the cell numbers or cell range. use the cell numbers or cell range.

Here’s a formula example using operators: Here’s a formula example using operators: = (B3 * B4)= (B3 * B4)

Common operator (symbols):Common operator (symbols):• * multiplication * multiplication

• / division/ division• + addition+ addition

• - subtraction- subtraction

Spreadsheet Formulas Spreadsheet Formulas Using FunctionsUsing Functions

Here’s two examples how to add and compute and average by writing a formula

using functions – these are found in Formulas Tab and Functions Group

Adding =sum (cell range) example =sum(B3:B5)

Averaging =average (cell range) example =average(B3:B5_