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SONOMA COUNTY JUNIOR COLLEGE DISTRICT

Governing Board Presentation Facilities Master Plan – Project Priority ListNovember 8, 2016

Capital Projects Purchasing Items

• Gensler/QKA Contract:• Irrigation Standards • Athletic Fields Planning• Final Document Tune Up

• Prequalification of Engineering Teams for Engineering and Sustainability Projects

• Early Start Project• Burbank Auditorium Modernization• Energy and Sustainability Projects• Petaluma Science Addition and Student Services• PSTC Multi-Purpose Lab

Bond Spending Plan – Prioritization Process

Criteria:1. Address unfinished business from Measure A (including Heritage buildings)

2. Address health and safety concerns

3. Prioritize the most heavily used facilities (“workhorse” buildings)

4. Impact and Outreach in the Community at large

5. Consider Workforce Trends (County demographics)

Additional considerations:• State funding (also determines schedule)

• Sustainability (green and financial)

Data: Building Condition Assessment (by age)

Building Rating Struc HVAC Plumb Electric Bldg Age Score Notes & Recommendations

Pioneer 2 2 2 1 1 85 8 Needs modernization

Bailey Field 3 2 1 1 1 84 8 Track & bleacher replacem’t

Tauzer 2 3 1 1 2 82 9 Needs significant renovation

Garcia 2 2 2 1 2 80 9 Generally poor condition

Analy 2 1 1 2 2 76 8 Needs modernization

Burbank 2 1 2 2 1 76 8 Needs modernization

Bailey 3 1 1 1 2 52 8 Mech replacem’t ongoing

Baker 3 3 2 2 2 50 12 Needs modernization

Quinn 2 2 1 2 1 43 8 Replace bldg. systems

Emeritus 3 2 1 1 2 38 9 Odd sized classrooms

Lark 2 2 2 1 2 37 9 Repl Planetarium Equip

Lounibos 2 2 1 2 2 36 9 Finishes are worn

Maggini 3 2 3 3 2 26 13 Ext envelope leaks

Legend: (1 – remove and replace*), 2 – poor condition, 3 – fair condition, 4 – good condition *generally indicates building component and/or structure (ie: windows, doors, roofs, etc.)

Property purchases are included in each campus allocation.

*Without SWC property purchase, SWC $/FTES is $37,671

Data: Capital Allocation ($) per Campus (Equity and Fairness)

Campus Allocation Percentage FTES $ per FTES

Santa Rosa $ 221.4M 54.00% 11,609 $ 19,071

Petaluma $ 15.7M 3.83% 2,018 $ 7,780

PSTC $ 16.9M 4.12% 542 $ 31,181

SW Center $ 16.0M* 3.90% 292 $ 54,795 ($37,671*)

Shone Farm $ 3.8M 0.93% 100 $ 38,000

Totals $ 273.8M 66.78%

Data: FTES per Building – Santa Rosa Campus

Building Su 2015 Fa 2015 Sp 2016 Total Criteria & Notes

Emeritus 184.92 1357.44 1275.24 2817.59 1, 2, 3

Shuhaw + Bech 174.64 889.69 885.67 1949.99 1, 2, 3 (State Funding)

Maggini 101.77 605.10 547.47 1254.34 Major renovation not in plan

Baker + Lark 107.52 519.70 515.39 1142.60 Replacement not in plan

Tauzer + Fields + Quinn + Haehl 78.29 349.01 352.09 779.37 1, 2, 3, 4

Race 52.95 297.34 337.60 687.89 2, 3, 5 (Mods linked to Plover 2)

Barnett 31.33 198.59 189.41 419.32 1, 2, 4 (State Funding)

Analy 15.60 198.09 201.83 415.51 1, 2, 3, 4

Burbank 59.46 169.66 146.33 375.45 1, 2, 3, 4

Bertolini 23.99 128.85 118.19 271.04 Link minor mods to Plover 2

Lounibos 8.91 131.87 121.53 262.31 1, 2, 5

Data: Closed Class Demand (“Unduplicated Hits After Close”)

Department Building Demand Notes

STEM – Math New STEM 1059 Severely impacted, lack instructors & classrooms

English Emeritus 945 Impacted classes, esp btwn 9a & 3p

STEM – Life Science Baker 578 Impacted, need more space

Behavioral Science Barnett Replacement 495 Space needed, many hits for online

Business Maggini 468 Hits mostly for online classes

Soc Sci: History, Poli Sci, Econ Barnett Replacement 356 Expansion needed, many hits for online

Kinesiology Tauzer & Quinn 291 Expansion needed, most hits for fitness class

Art Analy 220 Hits mostly for online classes

Communications Studies Barnett Replacement 203 Need space for six sections

STEM – Chemistry New STEM 192 Labs are impacted

Auto Lounibos 180 Small discipline, lots of hits, impacted

College Skills Analy Temp 120 Exist space adequate, but move to Emeritus

AJ, EMC, Fire PSTC 119 Mostly cohort based, program driven

1. Project Order assumes a sense of fairness and equity: All parts of the County receive funding & efforts are made to include as many Departments as possible

2. No Department or Cluster receives an “ideal” version of their project: Efforts are made to stretch Measure H over more areas, including Heritage buildings

3. Facilities follows the Strategic and Educational Plans: Project Order is based on expressed priorities of Academic Affairs, including FTES and “hits after close”

4. Project Order is influenced by the State funding schedule: STEM, Barnett, PSTC5. Budgets are developed by a professional cost estimator: Gensler subcontractor6. Building programs are preliminary: Will change as projects are developed7. Project work has started and includes:

• Essential Infrastructure, Repair, Maintenance and Improvements • Health and Safety • IT and Media Services

FMP Priority List: Assumptions

DW – Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade)DW – Health and Safety Improvements (including ADA and Locking Systems)DW – Information Technology Improvements (including Library and Media Services, AV and IT)DW – Other (program management, property purchases)Burbank Theater ModernizationDW – Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant)Petaluma SciencePSTC Multi-Purpose RoomElliot Swing SpacePlover 2STEM (Bech + Shuhaw)KAD (Tauzer, Quinn, Haehl, Bailey Field)Shone Farm Lab and ClassroomBarnett ReplacementSWC Classroom BuildingPSTC Lab BuildingEmeritus ModernizationLounibos ModernizationHeritage Modernization (Analy, Pioneer, Garcia)Fac Ops Replacement Warehouse

FMP Priority List: Version 1 (as proposed)


FMP Priority List: Version 1 (Snapshot of Today)


FMP Priority List: Version 1 (Proposed Early Start Projects)

DW – Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade)DW – Health and Safety Improvements (including ADA and Locking Systems)DW – Information Technology Improvements (including Library and Media Services, AV and IT)DW – Other (program management, property purchases)Burbank Theater ModernizationDW – Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant)Petaluma SciencePSTC Multi-Purpose RoomElliot Swing SpacePlover 2STEM (Bech + Shuhaw)KAD (Tauzer, Quinn, Haehl, Bailey Field)Shone Farm Lab and ClassroomBarnett ReplacementSTEM ph2 (Baker + Lark)SWC Classroom BuildingPSTC Lab BuildingEmeritus ModernizationLounibos ModernizationHeritage Modernization (Analy, Pioneer, Garcia)Fac Ops Replacement Warehouse

FMP Priority List: Version 2 (STEM ph2 added to program)

DW – Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade)DW – Health and Safety Improvements (including ADA and Locking Systems)DW – Information Technology Improvements (including Library and Media Services, AV and IT)DW – Other (program management, property purchases)Burbank Theater ModernizationDW – Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant)Petaluma SciencePSTC Multi-Purpose RoomElliot Swing SpacePlover 2STEM (Bech + Shuhaw)KAD (Tauzer, Quinn, Haehl, Bailey Field)Shone Farm Lab and ClassroomBarnett ReplacementSWC Classroom BuildingPSTC Lab BuildingEmeritus ModernizationLounibos Modernization*Heritage Modernization (Analy, Pioneer, Garcia)Fac Ops Replacement Warehouse

FMP Priority List: Version 3 (No State Funding)

DW – Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade)DW – Health and Safety Improvements (including ADA and Locking Systems)DW – Information Technology Improvements (including Library and Media Services, AV and IT)DW – Other (program management, property purchases)Burbank Theater ModernizationDW – Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant)Petaluma SciencePSTC Multi-Purpose RoomElliot Swing SpacePlover 2STEM (Bech + Shuhaw)KAD (Tauzer, Quinn, Haehl, Bailey Field)Shone Farm Lab and ClassroomBarnett ReplacementSTEM ph2 (Baker + Lark)SWC Classroom BuildingPSTC Lab BuildingEmeritus ModernizationLounibos ModernizationHeritage Modernization (Analy, Pioneer, Garcia)Fac Ops Replacement Warehouse

FMP Priority List: Version 4 (No State funding & STEM ph2 added)

What happens if Proposition 51 passes? • Projects move forward in the order submitted (on an annual basis) by the District• The State has approved the $34M funding application for the STEM (Bech + Shuhaw) project, in writing• The State is considering the Barnett replacement and PSTC lab, at the initial project plan (IPP) level (first phase)• STEM may receive design funding as early as mid-2017. Barnett and PSTC Lab (if successful), may receive design

funding as early as mid-2019.

What qualifies a project for State funding? • Two significant indicators are age of building and local matching funds• Other factors are WSCH and “Cap Load Ratio,” a complex State formula rewarding the efficient use of space• Though the threshold changes annually, the past threshold for project approval was 150 points• The STEM building received 158 points with offices removed to make the project more competitive – those offices

may be replaced using local bond funds and doing so will affect future funding applications to the State

What happens if Proposition 51 does not pass?• Project funding is delayed, pending a future Statewide bond (in 2018?)• Projects may be withdrawn from the queue and reformulated, but available funding from the State changes

annually as does the District’s “Cap Load Ratio.” These factors may affect future funding applications.• The District may choose to move forward without Proposition 51 funding.

FAQ: Implications of the Election – Prop 51


FMP Priority List: Version 1 (Proposed Early Start Projects)

What? Early Start Projects are those identified as clear priorities for their campuses. These early start projects will be recommended to the Board Facilities Committee (BFC) and then to the Governing Board:1. Energy Projects: Sustainability projects that will lower the energy costs of the District’s general fund

• photovoltaic arrays (PVs), • co-generation plant replacement, • modular central plant with geothermal loop, • building sub-metering, • water saving pump, and more.

2. Petaluma Science Building and Student Services programming• Chemistry lab addition• General education lab, including Vet Tech

3. PSTC: Multi-purpose Lab

Why Now? Escalation (construction inflation) diminishes the District’s buying power over the long term. Today, professional estimators recommend escalation allowance at 6% annually, and over the life of the program, a rate of 3%. With a $410M bond, the potential loss of buying power is significant.• 6% annual escalation is $2,050,000 per month of lost buying power.• 3% annual escalation is $1,025,000 per month of lost buying power.• To compare: the cost to construct a single 1,300 ASF laboratory is ~$906,000, without equipment/soft costs.

What is an “Early Start Project” and Why Now?

In previous meetings, the Board was reminded that the bond included four spending categories for Measure H:

1. Address Overcrowding and Improve access to education• Renovation, Expansion and New Construction

2. Improvements to prepare students to succeed in the 21st century• Renovation and Modernization• Information Technology improvements

3. Essential Infrastructure, Maintenance, Repairs and Improvements• Infrastructure, Maintenance & Improvements on Bldgs. & Sites

4. Health and Safety improvements• Fire Safety, Security, Accessibility and Emergency Communications

Total Funding Available: $410.0M

Framing the Issue – Early Start Projects and the Bond Spending Plan

In previous meetings, the Board was reminded that the bond included four spending categories for Measure H:

1. Address Overcrowding and Improve access to education• Renovation, Expansion and New Construction

2. Improvements to prepare students to succeed in the 21st century• Renovation and Modernization• Information Technology improvements

3. Essential Infrastructure, Maintenance, Repairs and Improvements• Infrastructure, Maintenance & Improvements on Bldgs. & Sites

4. Health and Safety improvements• Fire Safety, Security, Accessibility and Emergency Communications

Total Funding Available: $410.0M $273.8M

Framing the Issue – Early Start Projects and the Bond Spending Plan

for Capital Projects

Early Start Project Framework: $ per Campus & Other Categories

Campus Project Allocation

Percentage of Meas H

Early Start (% of Proj. Allocation)

Project Description

1. Planning and Management $ 15.6M 3.8%

2. Audio Visual and IT $ 56.1M 13.68%

3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability

4. Health and Safety $ 14.0M 3.41%

Subtotal: $ 136.2M 33.21% $32.5M (23.9%)

5. Capital Projects Funding / Campus

Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod.

Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services

PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR

SW Center $ 16.0M 3.90%

Shone Farm $ 3.8M 0.93%

Subtotal: $ 273.8M 66.78% $44.9M (16.4%)

Total Measure H: $410.0M 100.00% $77.4M (18.9%) 18.9% for Early Start Proj.

Going forward, what is the next step in developing the BSP?

Campus Allocation Percentage Early Start (% of Proj. Allocation)

Project Description





Subtotal: $ 136.2M 33.21% $32.5M (23.9%)





SW Center $ 16.0M 3.90%


Subtotal: $ 273.8M 66.78% $44.9M (16.4%)


Assuming “other” categories are fixed, then the real issue is at SR

Campus Allocation Percentage Early Start (% of Proj. Allocation)

Project Description





Subtotal: $ 136.2M 33.21% $32.5M (23.9%)





SW Center $ 16.0M 3.90%


Subtotal: $ 273.8M 66.78% $44.9M (16.4%)


The Board is asked to approve a Project Budget for the Early Start Projects.The project budget (aka: “total project cost” or “TPC”) is an all inclusive budget and the approval simply indicates the Board’s willingness to allow staff to start a project.

The Project Budget is the full amount of funding needed to complete a project and consists of two parts:1. The Construction Budget, which is roughly 75% of the project budget.2. Soft Costs, which is roughly 25% of the project budget and consists of:

• Architect fees• Engineering fees• Lab Testing Agency fees• DSA required inspector’s fees• DSA review fees• FFE and AV purchases• CEQA consultants and other legal fees

Today, the Board is asked to approve a Project Budget for the early start projects, allowing staff to start a project:• Begin project programming work with Faculty, Classified and Management team• Hire a design team (specialty planners, architects and engineers)• Hire appropriate engineers (specialty engineers when appropriate)• Develop & confirm a final project budget with the assistance of a cost consultant, for approval by the Board

What is the Board being asked to approve?

The Board is asked to approve a Project Budget for the Early Start Projects.

Burbank Auditorium ModernizationEnergy and Sustainability ProjectsPetaluma Science Addition and Student ServicesPSTC Multi-Purpose Lab

What is the Early Start Project List?

Early Start Project Framework: $ per Campus & Other Categories

Campus Project Allocation

Percentage of Meas H

Early Start (% of Proj. Allocation)

Project Description





Subtotal: $ 136.2M 33.21% $32.5M (23.9%)





SW Center $ 16.0M 3.90%


Subtotal: $ 273.8M 66.78% $44.9M (16.4%)


Capital Allocation: $ per Campus & Other Categories

Santa Rosa Campus:Burbank Modernization

Capital Allocation: $ per Campus & Other Categories

Energy Projects:PV Array

Modular Central PlantQuinn Replacement Cogen

Petaluma Campus

Possible PV Array

Petaluma Campus:New Lab Building, incl:• Vet Tech• Chemistry• Lab Support Space

Petaluma Campus:Student Support Space, incl:• Bookstore in B-400• Reprogram B-500• Study B-100 and 200

PSTC:Modular Multi-Purpose Room (MPR)

Recommendation:Approve the “early start projects,” because:• Escalation reduces buying power and it is in the best interest of the District to proceed• The Energy & Sustainability projects meet key strategic goals of the District and provide operational savings• The Petaluma Lab & Student Services projects represent the highest priority projects of the Petaluma campus• The PSTC multi-purpose Lab is the highest priority project for the Public Safety Training Center

All recommended projects are supported by Academic Affairs

Notes:1. If Proposition 51 is not successful, a revised Bond Spending Plan will be presented to the Governing Board.2. The Board is being asked to approve the “project budget” allowing staff to start the recommended projects.

Designs will be shared with the BFC & the Board on a regular basis, as has been the case with Burbank.3. A Board member will participate in the selection of the major project vendors (architects, engineers and

construction managers) for major capital projects and other high visibility projects.4. Measure H hiring committees have consisted of 1 Student, 1 Board Member, 2 Faculty, 2 Classified Staff and 2

Managers. This process will not change.

5. The final decision about project priorities rests with the President and the Board. The Board decides.

For November’s Board Meeting, one recommendation

Bond Spending Plan – Next Steps

November 1: BFC – Review Criteria, Data & Early Start Project Recommendations

November 8: Board Meeting – First Read & Early Start Project Approval

December 6: BFC – Follow Up and Modifications as requested

December 13: Board Meeting – Approval of BSP*

*If Proposition 51 is unsuccessful, alternative plans for Santa Rosa campus will be developed and presented to the BFC and Governing Board.

QUESTIONS?

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