silcc.ess to ,,4tji'ays - 4cd.edu · agency negotiator: eugene huff a. employee organizations:...

Governing Board John T. Nejedly, President Tomi Van de Brooke, Vice President Sheila A. Grilli, Secretary John E. Marquez Robert Calone Brandon Amargo, Student

Chancellor Helen Benjamin, Ph.D.

,,4tJi"'ays to SIlCc.eS S

GOVERNING BOARD AGENDA

College Presidents Contra Costa College

McKinley Williams Diablo Valley College

Peter Garcia (Interim). Los Medanos College

Richard Livingston (interim)

CONTRA COSTA COMMUNITY COLLEGE DISTRICT

April 27, 2011

Closed Session Open Session

3:00 p.m. 4:00 p.m.

Los Medanos College 2700 E. Leland Road

Library Community Room Pittsburg, California 94565

925.229.1000 925.370.2019

www.4cd.edu

Phone Fax

c c CONTRA COSTA COMMUNITY COLLEGE DISTRICT GOVERNING BOARD AGENDA

April 27,2011

Los Medanos College, Library Community Room 2700 E. Leland Rd., Pittsburg, California 94565

Closed Session: 3:00 p.m. Regular Meeting/Study Session: 4:00 p.m.

I TABLE OF CONTENTS I I. CALL TO ORDER - 3:00 P.M.*

• Call regular meeting/study session to order. Notation of Board member(s) absent under provisions of Board Report No. 30-F, 02.12.86.

II. RECESS TO CLOSED SESSION A. Public employee discipline/dismissallrelease

• Case No. 10-18-10 B. Conference with legal counsel - existing litigation C. Conference with labor negotiator

1. Agency negotiator: Eugene Huff a. Employee organizations: United Faculty and Public Employees Union, Local 1 b. Unrepresented employees: Manager/supervisor/confidential employee groups

III. RECONVENE PUBLIC SESSION - APPROXIMATELY 4:00 P.M. • Announcement of reportable actions taken by Governing Board in closed session

IV. PLEDGE OF ALLEGIANCE TO U.S. FLAG

V. SPECIAL PRESENTATION - NASA'S REDUCED GRAVITY FLIGHT • Angelique Sims; Brian Delgadillo; Shaun Regacho; Chris Sanchez; Los Medanos

College students and Jacqueline Gesner, Physical Sciences instructor

VI. PUBLIC COMMENT

According to Govemment Code Section 54954.2(a), when responding to public comment, Goveming Board members and staff may respond as summarized below:

briefly respond to statements made or questions posed by persons making public comment; ask questions for clarification or make a brief announcement; provide a reference to staff or other resources for factual Information; request staff to report back to the body at a later meeting; or direct staff to place the matter on a future agenda.

VII. STUDY SESSION - DISCUSSION TOPIC • 6th Annual Study Session on District Budget - Dr. Kindred Murillo, Vice Chancellor,

Districtwide Administrative Services

VIII. CONSENT AGENDA - ACTION ITEMS

Time will be provided before the vote for clarification questions on any Item under the Consent Agenda. Clarification questions may be asked without removing an Item from the Consent Agenda. By single motion, the Goveming Board approves the following Items or actions which reflect application of Board Policy and Califomia Educetlon Code. Any Items marked consent may be moved from the list at the option of a Board member, or with Board consent, the Chancellor or a member of the public and acted on separetely.

A. MINUTES - Recommend approval of: • Minutes of regular meeting March 23, 2011

c o GOVERNING BOARD AGENDA - April 27, 2011 2

B. FINANCE AND ADMINISTRATION BOARD REPORTS - Recommend approval of: 66-A Ratification of payroll for month ended March 31, 2011 66-B Ratification of vendor payments for month ended March 31, 2011

C. PURCHASING BOARD REPORTS - Recommend approval of: 67 -A Agreements and amendments to agreements 67 -B Purchase orders and change orders 67 -C Disposal of surplus property

D. HUMAN RESOURCES BOARD REPORTS - Recommend approval of: 68-A Employment and change of status of contract academic employee 68-B Employment and change of status of temporary academic employees 68-C Employment and change of status of classified employees ~8-D Sabbatical leave applications - faculty 68-E Sabbatical leave reports - faculty 68-F Faculty service area assignments

E. PLANNING AND EDUCATIONAL SERVICES BOARD REPORTS - Recommend approval of: 69-A New Associate of Science Transfer degree in Criminal Justice, and new

Associate of Arts Transfer degree in Communications - Contra Costa College

69-B Substantial Change of Program in Associate of Science degree in Kinesiology: Sports and Recreation Management - Diablo Valley College

69-C Substantial Change of Program in Certificate of Achievement in Group Exercise Instruction - Diablo Valley College

69-D New Associate of Arts Transfer Degree in Psychology - Diablo Valley College 69-E Out-of-state field trips

F. MISCELLANEOUS BOARD REPORTS - Recommend approval of: ". 70-A Student-trustee privileges

70-B Calendar of Governing Board meetings for 2011-12

IX. ACTION ITEMS REMOVED FROM CONSENT AGENDA

X. NONCONSENT AGENDA - ACTION ITEMS

A.

B.

Director of Police, Safety and Emer enc Services Vice Chancellor, Human Resources Vice Chancellor, Education and Technol Vice Chancellor, Administrative Services Director of Purchasing and Contract Services Lieutenant of Campus Police and Safe

C. PLANNING AND EDUCATIONAL SERVICES BOARD REPORTS - Recommend approval of: 73-A No report

c GOVERNING BOARD AGENDA - April 27, 2011

D. FACILITIES PLANNING BOARD REPORTS - Recommend approval of: 74-A Facilities planning agreements and amendments to agreements

3

74-B Acceptance of contract work, Contract No. 7283, to Fort Bragg Electric for the irrigation well system project at Contra Costa College

74-C Acceptance of contract work, Contract No. 7344, to Smith Denison Construction for the gas line replacement project at Diablo Valley College

74-D Acceptance of contract work, Contract No. 7342, to Del Monte Electric Company, Inc., for the fire alarm system improvement project at Diablo Valley College

74-E Change in excess of ten percent to Contract No.7345 to BBJ Electric, Inc. for the new commons area project at Diablo Valley College

XI. GENERAL AGENDA ITEMS· INFORMATION/DISCUSSION A. Fiscal trends report as of February 28, 2011 B. Student activity fee proposal C. Corrected letter from the Accrediting Commission for Community and Junior Colleges

regarding Follow-up Report for Diablo Valley College D. Conferences of interest to members of the Governing Board E. New ff . course 0 ennas

Contra Costa Collttge , Diablo Vall~ Col§e CIS41 HORT 130; HORT 135; HORT 137L; DANCE 101 HORT 146; HORT 180; HORT 183;

JRNL 124 HORT 184; HORT 185; HORT 186;

KINES 206' KINES 225 HORT 187

MEDIA 130; MEDIA 152; MEDIA 153; MEDIA 161; MEDIA 165

eSI~ na Ions, re Iremen s, FR' t t t 39 -mon th reemploymen an or eaves 0 a sence t dJ I f b -,.-~- C~1)tra ;Co .. ~~ ~ • ..., .-' -:., i"t Dlablo.N.lley . ''''.4- 1~~~~L08 M~anos. .; .... -, ,t C" IlIaD ~.~ " ']-, ~~ CII~I '" ± ~~":~r Col~ '" .r k ." , 0 e '''·-:-. ;;;.r,r ~ 0 , e '., E -

• Science Laboratory Resignation Technician II

• Computer Aided Instruction Laboratory

• Automotive Coordinator Technology • English Professor

Retirements Professor • P~cholo~~ Professor Leave of • Employment Center absence Coordinator

XII. CHANCELLOR'S REMARKS

XIII. GOVERNING BOARD SUGGESTIONS FOR FUTURE AGENDA TOPICS

GOVERNING BOARD AGENDA - April 27, 2011 4

XIV. SIGN DOCUMENTS

XV. RECESS TO CLOSED SESSION

XVI. ADJOURN

More detailed information about each agenda item Is contained in the Goveming Board reports, copies of which are available upon request at the office of the Chancellor and at each college President's office. The Contra Costa Community College District will provide reasonable accommodations for disabled individuels planning to attend Goveming Board meetings. For Information and arrangements call the Executive Coordinator to tha Goveming Board at 925.229.1000, ext. 1204.

* If business Is not concluded by 4:00 p.m., the Board will reconvene to the regular meeting/study session and recess to closed session at the end of the regular meeting.

STUDY SESSION ON THE 2011-12 DISTRICT BUDGET

APRIL 27, 2011

Chancellor's Office Contra Costa Community College District

500 Court Street Martinez, California 94553

o (J

STUDY SESSION ON THE 2011-12 DISTRICT BUDGET

AGENDA

I. Review of District Budget materials for FY 10-11 and FY 11-12

II. Response from the Governing Board

PURPOSE

The Budget Study Session is conducted annually in April so that the chancellor and staff can (1) share the status of the budget for the current year; (2) share

what is known regarding the upcoming year; and (3) give the Governing Board the opportunity to respond to the presentation and provide direction to the

chancellor on the items to be included in the budget.

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STUDY SESSION ON DISTRICT BUDGET

Table of Contents

I. Introduction ..... ............................. .. .... .. ... ....... .................... .... .. .... .. ....... ...... 1

II. District Strategic Goals and Objectives ... .... ................................ ...................... 3

III. District Governing Board Goals .. ... .......... ... .................................. .. .... ............ .4

IV. Budget Development Calendar ....... ... .. .. ... ... ......................... .......... ................ 5

V. Status of Fiscal Year 2010-11 .... ......... ......... ............................ . ...................... 6

VI. 2011-12 Budget Discussion ............... ..... ...... ......................... ................ ....... 10 • Revenue Assumptions ... ........... .. ... .. ... ............................... ... ............ ..... 10 • Expenditure Assumptions ... ............ ........ .. .... . .................... ..... .......... . .... . 12 • FY 2010-11 and 2011-12 Comparison ...... ....... .... . ........ ...... . '0' • •• •••••••••••••••• 13

VII. District Fiscal Planning .... ... .. .. ... .... .. ..................... . .......... ...... ... ... ...... .......... 14 • District Financial Trends ... .... 0 ••••• 0 ••••• •• • •••••••••••••••••• 0 •••••• •• •• •• • •• •• ••• ••••••• ••••• 14 • Three-Year Budget Projection ... .... ... .... ... ............ 0 •• 0 ••••• 0. '0' ,.0 ••••• ••••• 0 ••••• ••• 14 • Health and Welfare Trends ...... ...... '" ......................................................... ... 15 • Banked Load and Vacation Accrual ... ................................................. ...... 16

II. Next Steps .. ............................... .......... ...... .................... ....... ..... ............... 16

III. Conclusion ... .. . ... .... ....... .. .............................. .. ...... ... .............. ....... . ........... 16

Appendices: Sound Fiscal Management Checklist.. .................... ........ ......... ........ ................ A Audit Findings Update .................................................................................. B 2011-12 Budget Development Assumptions .................................. ... ... .... .......... C Three-Year Budget Assumptions ............. .. ....................................... .............. D Five-Year Expenditure Trends .......... .. .. . ................. . .............. ........ ................. E

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Introduction

Board Policy 5033 establishes the process for the development of the District budget. It requires that the budget be prepared in accordance with Title 5 and the California Community Colleges Budget and Accounting Manual. In addition, it ensures that the presentation and review of budget proposals comply with state law and regulations and provide adequate time for Board study. The Policy delineates the budget development criteria and values.

Criteria

o The annual budget shall support the District's strategic master plan and the colleges' educational and facilities master plans.

o Assumptions, upon which the budget is based, are presented to the Board for review. o A schedule is provided to the Board at the November Board meeting each year that

includes dates for presentation of the tentative budget, required public hearing(s), Board study session(s), and approval of the adopted budget. At the public hearings, interested persons may appear and address the Board regarding the proposed budget or any item in the proposed budget.

o Unrestricted general reserves shall be no less than 5% to address significant opportunities that present themselves throughout the year.

o Changes in the assumptions upon which the budget was based shall be reported to the Board in a timely manner.

o Budget projections address long-term goals and commitments.

Values

The foundation of the budget development process is a belief in basic, shared values: honesty, integrity, transparency, and an overall sense of collegiality. Fiscal prudence will be exercised in the development and management of the budget. These values will be upheld by ensuring:

o discussions and all actions are student-centered; o communication of financial information is practiced to ensure dialogue among constituencies

and honest portrayal of the District's financial condition; o decisions on financial matters are data driven; o district budget practices are comparable to institutions of similar size and scope; and o items included in the budget will be based on need.

Business Procedure 18.02 requires that to the extent possible, the budget will:

o allow the resources sufficient for meeting the needs 0 the diverse student population of the District;

o be developed based on achievable full-time equivalent student (FTES) goals that provide for the highest possible level of student access;

o maintain a minimum emergency fund balance reserve of 5% of the unrestricted general fund budgeted expenditures for the fiscal year: an additional 5% contingency Board reserve will also be maintained;

o provide sufficient funding to ensure an appropriate number of faculty, classified staff and management personnel to fulfill the mission of the District and its colleges;

o provide for contractual obligations and fixed costs; o cover the current year retiree health benefit expenses and increase restricted reserves for

the retiree health benefit liability; o include funding for new Districtwide projects based on District goals;

1

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o adhere to formulae stipulated in Business Procedures; o budget and restrict college year-end carryover balances for one-time expenditures only; o maintain and improve our colleges in a manner that attracts students and provides an

environment that promotes education, including providing matching funds; o include total compensation for all employees which will be in the top one-third of the Bay 10,

excluding basic aid districts, only if the District can afford it; o reflect improvement in productivity at all levels; and o be developed within a multi-year plan.

This presentation is prepared in adherence to the policies and procedures set forth for budget development. In preparing the annual budget for the District, the goal is to develop a balanced budget that provides for programs and services that meet the needs of the community served by the Contra Costa Community College District.

2

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STRATEGIC GOALS AND OBJECTIVES

2009-14

GOALS OBJECTIVES 1.1 Increase the percentage of students who transfer to a variety

of four-year institutions while narrowing the transfer gap GOAL 1 across subgroups. STUDENT LEARNING AND SUCCESS:

1.2 Increase the percentage of students who receive relevant and Significantly improve the success of timely training for the workplace while narrowing the our diverse student body In pursuit of achievement gap across subgroups. their educational and career goals

1.3 Increase the percentage of Limited English ProfiCient (LEP) with special emphasis on cloSing the students who become profiCient in the English language. student achievement gap. 1.4 Increase the percentage of students who are proficient in Basic

Skills while narrowinQ the proficiency Qap across subQroups. 2.1 Increase awareness of our Colleges as a source for higher

GOAL 2 education, career preparation, and lifelong learning options for COLLEGE AWARENESS AND ACCESS: our diverse community. Increase awareness of and equitable 2.2 Increase equitable access to our Colleges for a diverse access to Contra Costa Community population of learners. College District for a changing and 2.3 Hire and retain employees who are sensitive to and diverse population. knowledgeable of the needs of our continually changing

student body. 3.1 Increase the percentage of students successfully entering the GOAL 3 workforce. PARTNERSHIPS FOR WORKFORCE 3.2 Increase District participation in workforce and economic AND ECONOMIC DEVELOPMENT: development activities. Support economic and workforce 3.3 Increase collaborative initiatives with educational partners development through education and

from preschool through four-year institutions, business and leadership in collaboration with industry, government, and community organizations to government, community increase economic vitality and supply well-qualified workers for organizations, business, and industry. current and emeraina industries in Contra Costa Countv.

4.1 Use accurate data and information as a basis for decision-making.

GOAL 4 4.2 Evaluate and improve the effectiveness of services provided by ORGANIZATIONAL EFFECTIVENESS: the District Office. Improve the effectiveness of 4.3 Implement, align, evaluate, and improve strategiC planning Dlstrictwide planning, operations, processes within the District on an ongoing basis. . resource allocation, and declsion-

4.4 Increase the creation and implementation of profeSSional making. development programs to prepare employees for internal promotional opportunities and also enhance their knowledge, skills and abilities.

5.1 Manage enrollment to maximize District productivity. 5.2 Diversify funding sources to increase the level of

discretionary control over resources and increase the GOALS total funding received by the Colleges. RESOURCE MANAGEMENT: Provide 5.3 Allocate resources according to planning priorities. sound stewardship of the District's 5.4 Increase operational and administrative efficiency to phYSical and fiscal assets to ensure a deliver educational services utilizing the most cost-sustainable economic future effective methods. consistent with our values, vision, 5.5 Develop practices and procedures that promote and mission. sustainability in all areas of the District, including but

not limited to, instruction, operations, construction, facilities, land use, energy, water conservation, and environmental integrity.

3

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CONTRA COSTA COMMUNITY COLLEGE DISTRICT GOVERNING BOARD 2010-2011 BOARD GOALS

District Strategic Direction 1: Student Learning and Success Significantly improve the success of our diverse student body in pursuit of their educational and career goals with special emphasis on closing the student achievement gap.

1.1 Improve Board and District leadership cultural proficiency and understanding of student characteristics and dynamics that contribute to the achievement gap.

1.2 Track progress on the indicators of student learning and success, using 2008-2009 data as the base year.

1.3 Monitor progress on all campuses in the District on establishing and assessing Student Learning Outcomes.

District Strategic Direction 2: College Awareness and Access Increase awareness of and equitable access to Contra Costa Community College District for a changing and diverse population.

2.1 Monitor progress toward a Brentwood center and review the need for services at other locations in the District.

2.2 Monitor student satisfaction with District responsiveness to requests for information and ease of enrollment processes.

2.3 Strengthen Board involvement in increasing community awareness and outreach.

District Strategic Direction 3: Partnerships for Workforce and Economic Development Support partnerships for workforce and economic development through education and leadership in collaboration with government, community organizations, business, and industry.

3.1 Monitor that the District continues to plan and implement workforce/economic development programs and provides leadership in the community for workforce and economic development efforts.

3.2 Monitor that workforce development programs and courses meet, as appropriate, workforce demand in the communities served-by the District.

District Strategic Direction 4: Organizational Effectiveness Improve the effectiveness of Districtwide planning, operations, resource allocation, and decision-making.

4.1 Monitor that accurate, transparent data and information are provided to the Board for decisionmaking.

4.2 Monitor the evaluation of Districtwide governance and decision-making structures to ensure that improvements strengthen student leadership development and involvement in governance.

4. 3 Monitor that professional development programs prepare employees for internal promotional opportunities and enhance their knowledge, skills, and abilities, including but not limited to: • a focus on the contribution all employees make to student success: and • training and education to prevent litigation and legal liability.

District Strategic Direction 5: Resource Management Provide sound stewardship of the District's physical and fiscal assets to ensure a sustainable economic future consistent with our values, vision, and mission.

5.1 Monitor enrollment patterns to ensure they maximize District productivity. 5.2 Promote Board understanding of District practices designed to promote sustainability in

all areas of the District, including benefits and costs. 5.3 Monitor that college sites are well maintained, and the construction program is well

managed, assures efficiency, limits overspending, and complies with Measures A and AA. 5.4 Closely monitor District liabilities and resources to assure adequate reserve and ability

to respond to continuing limits.

Board Goal: Board Functioning 6.1 Work together to maintain and strengthen a well-functioning Board unit by adhering to

principles of effective trusteeship, with a particular focus on the Board's policy role.

4

Budget Development Calendar 2011-12 Budget Development

The following is a listing of the actions to be undertaken in the development of the budget for 2011-12. The Budget Calendar adheres to the guidelines for preparation of the annual budget as set forth in the California Code of Regulations and Board Policy 5033.

November

January

February

Resident and non-resident Full-Time Equivalent Students (FTES) targets set for fiscal year (FY 2011-12)

District Office provides year budgets to the Cabinet for prior fiscal year

Districtwide educational planning meeting

Faculty staffing meeting (formerly Box 2 A)

District files Apportionment Attendance Report (CCFS 320) for the first period attendance (summer and fall)

Budget Development Calendar goes to the Cabinet, District Governance Council (DGC), and the Governing Board

Enrollment and FTES projections updated by the District Office and provided to the colleges

First Principal Apportionment issued by the State System Office

District estimates revenue projections based on January CCFS 320 submittal for current fiscal year and for 2011-12

District provides colleges with estimated revenue projections and personnel costs to colleges (end of February)

District leadership conducts a budget workshop with DGC

Budget parameters and values reviewed by Governing Board

April Colleges, District Office, and Districtwide services provide expenditures to the District to start development of Tentative Budget

April 27

May

May

June

Budget forums at all District locations

District files CCFS 320 for the second period (Spring)

Cabinet reviews FTES projections and growth targets and revises as necessary.

Board study session on Budget

District updates revenue projections based on CCFS 320 and May Revise

Budget workshop for DGC

Chancellor's Cabinet reviews Tentative Budget

DGC reviews Tentative Budget

5

June 22

July 1

July 15

August

August 30

August 30

G o

Tentative Budget is submitted to Governing Board for approval

Deadline to file approved Tentative Budget with the County Superintendent of Schools

District files CCFS 320 for third period (April 15 to June 30)

District leadership prepares the Final (Adoption) Budget

Carryover calculations completed for the prior year

Cabinet reviews proposed Adoption Budget

DGC reviews proposed Adoption Budget

Newspaper publications notified of the availability of the Adoption Budget

Adoption Budget available for public inspection

September 7 Governing Board conducts a public hearing for the 2011-12 Adoption Budget and considers approval of the budget presented

October 10

October

Throughout the year

The finalized Adoption Budget is filed with the County Superintendent of Schools and with the California Community Colleges Chancellor's Office

Annual Financial and Budget Report (CCFS 311) is filed with the State System Office for year-end 2010-11 and the budget projections for 2012-13

District may file an Adjustment Application - FTES (CCFS 317) to adjust FTES

The Governing Board approves budget transfers and budget adjustments per Board policy

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Status of Fiscal Year 2010-11

Since the budget was adopted by the Board in September 2010, several changes have occurred. The Governor and State legislature continue to try to close a $25B to $26.6B deficit over two fiscal years, and so far there have not been any mid-year reductions. It is projected that growth funding will be paid to California community colleges in July. The deficit continues to grow larger due to a reduction in student fees.

Changes in Revenues

o The current State budget proposal includes 2.21% in growth funding ($126 M). • Potential impact: The revenue would provide approximately $3.1 M additional funding to

the District, if realized. The growth FTES will be distributed to the colleges according to Business Procedure 18.01. The District anticipates actually receiving these funds in July 2011 . The 690 credit FTES will be distributed as follows:

FTES Growth Funds CCC 105.12 $ 479,851 DVC 444.16 $2,027,532 LMC 140.38 $ 640,817

o The deficit factor not included in the State budget package. • Potential impact: During the adoption budget process, the District projected a $587,566

or .4% deficit factor and has informed the colleges and District to hold a portion of reserves to cover a deficit that could materialize in Spring 2011. The Chancellor's Office projected at First Principle Apportionment (P1) a $1,215,892, or .819% deficit factor, resulting in the following amounts by location:

CCC $ 230,182 DVC $ 547,719 LMC $ 301 ,995 DO $ 135,996

The growth funding impacts the resident fUll-time equivalent student targets for each of the colleges as noted in the chart below. The non-resident targets for the colleges remain the same and have not been revised.

Revised Resident FTES Targets (These targets do not include any negative adjustment resulting from the ISA/athletics FTES discrepancy report).

cee DVe LMe Total

Fiscal Year 2010-11

Percentage

2010 Resident FTES Targets

FTES % Of Total Growth FTES

6,152.99 20.71% 105.12 15,345.39 51 .64% 444.16 8,217.03 27.65% 140.38

29,715.41 100.00% 689.66

Non-Resident FTES Targets eee

192.69 9.74%

Dve LMe

1,706.71

86.31%

78.16

3.95%

Revised Resident FTES Total

6,258.11 15,789.55 8,357.41

30,405.07

Total

1,977.56

100.00%

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Changes in Expenditures

Changes in the expenditure assumptions developed for FY 2010-11 are listed below:

o The District received a retroactive rate decrease to the workers' compensation premiums for 2010-11, from 2.05% to 1.64%, effective July 1, 2010.

• Potential impact: Expenditures for FY 2010-11 were budgeted at $2.1 M and will decrease to $1.6M. This is a savings of $408,000.

o Student insurance costs increased by $33,566, in addition to the $16,000 increase budgeted.

o The District is currently examining the FTES claimed from instructional services agreements for the FY 2007-08 through FY 2009-10 academic years for cosmetology FTES adjustments for three years, and for FTES associated with out-of state athletes paying resident fees for four years.

• Potential impact: The District is projecting a reduction for resident FTES for the years being examined, as well as pay back apportionment funding for FY 2007-08, FY 2008-09, and FY 2009-10. The impact of both FTES discrepancy reports is projected at $4.4 M.

Adoption Budget and Projected Reserves

The following table details the Adoption Budget reserves and the projected reserves for FY 2010-2011. Noteworthy is the additional $3.1 M in growth funds that will be allocated to the District in July 2011 as part of the deferral. The colleges, faculty, staff and management of the District have exercised fiscal prudence this year in anticipation of major reductions next year.

Adoption Budget and Projected Reserves

201 0-11 Adoption 2010-11 Budaet Endina Balance

Designated College Reserves $ 2,486,229 $ 4,853,292 Designated District Office Reserves 829,151 464,065

Subtotal, Designated Reserves $3,315,380 $5,317,357

5% Contingency Reserve $ 8,471,394 $ 8,471,394 5% Board Reserve 8,471,394 8,471,394 1 % Minimum Location Reserves 1,645,858 1,586,228

Subtotal, Designated Reserves $18,588,646 $18,529,016

Undesignated District Reserve 850,066 1,314,317 Undesignated College Reserves 853,503 5,214,384 Undesignated District Office Reserves 320,136 475,000

Subtotal, Undesignated Reserves $ 2,023,705 $ 7,003,701

TOTAL RESERVES $23,927,731 $30,850,074

Calls on Reserves: FTES Adjustments 0 -2,200,000

TOTAL AVAILABLE RESERVES 6/30/11 $23,927,731 $28,650,074

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Adoption and Projected Budget Status

The following table shows the difference between the FY 10-11 adoption budget and the projected budget at year-end.

FY 2010-11 FY 2010-11 Adoption Budget Projected Budget

Revenues $169,857,954 $174,108,217 Expenditures 174,664,950 171,815,026 Increase/(Decrease) (4,806,996) 2,293,191 Reserves $23,927,731 $28,650,074

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2011-12 Budget Discussion

The budget development process for the 2011-12 fiscal year began in earnest in January when the governor presented his budget proposal. Governor Brown's budget proposal was bold and promised a shorter cycle and a balanced budget on the condition that taxes scheduled to end in June 2011 would be extended upon placement on the June ballot for voter approval. The District developed three scenarios and chose one for development based on the Governor's proposal. Unfortunately, the governor was unable to secure the votes to place the extensions on the ballot. As a result, planning for the FY 2011-12 State Budget has taken a tum for the worse. The projected deficit for FY 2011-12 is now between $25B and $26.6B as the numbers keep changing. Governor Brown recently signed several "trailer bills·, one of which is SB 70, which increases tuition from $26 to $36 per unit beginning in the fall 2011 semester. At the time of this writing, the Governor is indicating that the already approved $4OOM reduction to community colleges will increase by $585M if the State has to cut the projected $15.4B deficit. It is clear that the tax extensions will not be placed on the ballot, possibly resulting in an "all cuts budget". The Governor will present his May Revise on May 13. In the meantime, the District is developing a budget based on the information it has currently.

Budget Assumptions for FY 2011-12

Revenue Assumptions

The following are the budget assumptions for revenues based on what is known at this point in the State budget process.

o A student fee increase of $10 per unit, bringing the rate to $36 per unit, will generate $110 M in new revenue statewide that will be used to offset additional workload reduction. The Legislative Analyst's Office (LAO) is recommending a $66 per credit unit, which would generate $280M statewide.

• Potential impact: It is likely that any growth funding will be eventually designated in the State budget as an offset to workload, thus providing no growth. Two percent of enrollment fees is retained at the District level, but it is anticipated that more students will qualify for fee waivers, thus negating any local revenue increase.

o An additional $129M inter-year funding deferral bringing the total of deferrals to $961 M. • Potential impact: The District deferral will be approximately $18.9M, up 15% from the

prior year deferral.

o The current State budget proposal's Cost of Living Adjustment (COLA) is zero. • Potential impact: The District faces higher costs in staffing, health care and other goods

and services. Without COLA, the District will be stretched to find resources for ongoing and increased costs, and, therefore, will continue to reduce costs through budget reductions.

o Lottery revenue is projected to be the same rate as 2010-11, $110 per FTES. Lottery revenue is calculated based on the State-approved rate multiplied by the District's total FTES (resident and non-resident).

• Potential impact: If the District's total FTES increases, revenue will increase and if the District total FTES decreases, revenue will decrease. Based on the scenarios above, lottery revenue is estimated to decrease by $296,007 - $413,221 over the prior year's adopted budget.

o The 2011-12 California Community Colleges budget proposes a modest decline in estimated local property taxes ($33.4M). According to the Governor's proposed budget, revised estimated property taxes are expected to decline by $14.7M over the previous year.

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• Potential impact: Based on the scenarios above, the District is projecting a .4% deficit factor ($524,635 - $569,903). A reserve will be set aside by each college and the District Office for the deficit factor according to Business Procedure 18.01.

o The current State budget proposal includes 1.9% in growth funding ($110M). • Potential impact: The potential revenue to the District could be $2,629,873 for FY 2011-

12. It is likely that any growth funding will be eventually designated in the State budget as an offset to workload, thus providing no growth.

o Apportionment Funding: The 2011-12 budget forecast predicts a $342M-1.085B budget reduction for community colleges. The District is revising its apportionment assumptions based on the failure of the June tax extension ballot measure. The legislature has agreed to offset the apportionment reductions with the Governor's proposed growth funding of $110M or $2.6M for the District.

Below are two scenarios developed by the District as a result of the Governor's failure to have the tax extensions placed on the ballot. These two scenarios differ from the three offered by the District in January. The District is building a budget based on a $708M system reduction and a $15.5M revenue reduction to the District (Scenario 4 below). Scenario 5 represents a worst-case scenario, a loss of $20.3M in revenue to the District.

The District projected budget scenarios are reflected below and include the $11 OM system wide growth funding ($2.6M for the District) as an offset to a workload reduction:

o Potential impact: The range of the District's portion of this cut is approximately $15.5M up to $20.3M .

• Scenario #4 - Substantially All Cuts State budget - State Cuts $20B. CC $708M - Prop. 98 Funded at Minimum: The projected cut is the District's proportionate share of a $20B reduction.

• Impact to Apportionment Revenues: District would lose $15.5M in revenues. The District would lose 3,381 credit FTES for a net apportionment funding reduction of $15.5 M and a reduction in class sections of approximately 1100 .

• Scenario #5 - Substantially All Cuts State budget - State Cuts $24-25.1 B. CC $899M - Prop 98 Funded is Suspended: The projected cut is the District's proportionate share of $899M reduction.

• Impact to Apportionment Revenues: District would lose $20.5M in revenues. The District would lose 4,446 credit FTES for a net apportionment funding reduction of $20.3M and a reduction in class sections of approximately 1,500.

The Governor previously proposed to enact "reforms to census accounting practices to provide better incentives for maximizing academic course sections available for students seeking vocational certificates and transfer to four-year colleges within the diminished level of funding." The Chancellor's Office has established a task force that has one year to recommend reforms to funding to promote student retention and persistence.

o The interest revenues continue to decline due to the deferrals and low interest rates. Revenues from interest were $1 M three years ago and are projected to be zero for FY 2011-12. The District may have to budget for borrowing funds to maintain cash flow.

o No further cuts to student support categoricals. Flexibility provisions will be extended for two additional years through 2014-15.

o The Cal Grant program appears to remain intact.

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Expenditure Assumptions

Delineated below are expenditure increases totaling $5.7M.

o The District projects the CalPERS rate to increase to 12.1 %, estimated to be an additional expenditure of $458,618. The official rate will not be released until May 2011 .

o The workers' compensation rate decreased in FY 2010-11, and the Contra Costa County Schools Insurance Group (CCCSIG) is projecting the rates will only increase slightly in FY 2011-12 due to the strong financial position of CCCSIG. The projected rate increase is $75K in FY 2011-12.

o Insurance costs for property and liability and student insurance increased by $1,037,306. • Property and liability is projected to increase 3.1 % or $32,000. • Student insurance is projected to increase 8.82% or $49,566. • State Unemployment Insurance (SUI) is projected to increase from. 72% to 1.61 %, an

increase of $955,740. This rate increase is based on statewide schools and colleges unemployment utilization.

o Health and welfare costs are projected to increase by 12.5%, which is a $3,048,874 increase. This includes the increase in retiree health benefits, which are 39% of the $24.1 M cost of health and welfare expenditures.

o The long-term disability rate decreased in FY 2010-11, an approximate decrease of $206,342 Districtwide for both FY 2010-11 and FY 2011-12.

o Step and column costs are projected to be $1,262,000.

o The Contra Costa Assessment Appeals Board ruled that the County incorrectly calculated Chevron's property tax from 2004-2007. The District's portion of the $17.9M refund to Chevron over a two-year period will be $1,053,076. The impact to the FY 2011-12 Adoption Budget is $702,051.

o Audit costs are prOjected to increase by $20,560 for a total of $206,000

o FY 2011-12 subsidies for CCC and LMC are $1.3M and $309,000, respectively, to be paid from undesignated reserves, and if necessary, the $1 M retiree health benefit annual contribution.

o It is projected the District will continue to experience large banked load and vacation accrual payouts. Accruals for 2011-12 will be paid from Fund 29 and from college reserves.

o The District anticipates payment of pending liability claims.

o The District is projected to file a FTES discrepancy report based on instructional service agreements and the out-of-state athletic issue, which will impact FTES and reserves by over $4.4M.

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FY 2010-11 and 2011-12 Comparison

Based on the revenue and expenditure assumptions, the 2011-12 unrestricted general fund budget will be decreased by $21.2M ($15.5M revenue reduction plus $5.7M expenditure increases). The following table summarizes the affect of the 2011-12 workload reduction, using scenario #4, resulting in a decrease of 3,381.27 FTES and a $20M reduction to revenue. Revenues and expenditures in 2010-11 include local revenues/uses.

FY 2010-11 Projected 2011-12 Increase/(Decrease) Revised Budget Tentative Budaet

FTES Targets 30,405.08 27,023.80 (3,381.28) Revenues $174,108,217 $154,095,386 $(20,012,831) Expenditures 171,815,026 156,932,112 $(14,882,914) Increase/(Decrease) 2,293,191 (2,836,726) Reserves $28,650,074 $20,911,340 $(7,738,734)

Three-Year Reductions for 2011-12

The following table provides a summary of three years of reductions to the District's unrestricted general fund budget beginning with FY 2009-10.

FY 2009-10 FY 2010-11 FY 2011-12 CCC $1,409,609 $2,052,063 $3,900,000 DVC 3,230,120 2,820.746 7,917,150 LMC 1,438,884 2,499,371 6,001,190 District Office 1,561,017 1,362,914 1,402,369 Unidentified 1,946,882 Total $7,639,630 $8735,094 $21,167,591

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District Fiscal Planning

District Financial Trends

From FY 2006-07 to FY 2010-11 the District has experienced a 1.2% percent decrease in revenues, from $167M in FY 2006-07 to $164M in FY 2010-11. There has been a 19.6% increase to salaries and benefits for the same period of time. Total certificated salaries have increased 6.5%, from $68M to $72.5M. Total classified salaries have increased 15% from $28.8 to $33M in FY 2010-11. The total of benefits has increased 19.6% with health and welfare for active employees increasing 43% from $10.2M to $14.6M. Retiree health benefits have increased 21% during that same period.

F1nalActuais Final _ • • Final Actuals Final Actual. Adopted IIudpt 2006-2007 2007-2008 20011-2009 2001-2010 2010-2011

~

Federal Revenues 18,880 22,601 28,465 43,024 State Revenues 71,734,071 73,842,925 74,648,927 73,388,325 73,057,673 local Revenues 93,586,110 94,666,667 97,233,669 93,548,410 91,421,060 T olal Other Financing Sou"",. 1,287,482 21,995 458,753 139,972 142,159

Tolal Revonues ond Other Financing Sou, .... $ 166,626,543 168,554,188 $ 172,369,814 167,119,731 $ 164,620,892

lIHIi.

Monthly Instructional Salary 30,059,615 30,285,950 32,549,980 33,240,978 32,852,929 Noninstructional Solario. Full Time 11,164,364 12,178,819 13,508,082 13,808,984 13,584,127 Instructional Salario. Part Time 25,753,709 28,651,392 27,713,728 26,878,829 25,112,390 Noninstructional Salaries Part Time 1,103,261 1,268,026 1,511,027 1,630,109 986,815

Totol Acodomic Solo .... $ 68,080,949 72,384,187 $ 75,282,817 75,558,900 72,536,261

Noninstructional Salaries Full Time 20,843,523 23,111,790 25,211,368 26,699,033 26,804,974 Instructional Aides Full Time 2,864,543 2,954,464 3,241,573 3,282,695 3,195,028 Variable Non-Instructional 4,097,491 4,577,843 4,603,844 4,040,606 2,412,951 Variable Classroom Aide 718,784 901,139 971,088 830,640 565,707 Va ... bIe Manager/Supervisor Short Tonn Hourly 43,518 14,935 Variable Aide Other 270,603 340,763 324.647 230,972 186,598

Totol C ..... ifled So ... "" 28,838,462 31,900,934 34,352,520 35,083,946 33,165,258

STRS 7,488,730 5,558,224 5,374,741 5,461,860 4,829,077 PERS 2,346,545 2,666,847 3,041,084 3,343,064 3,514,703 FICA 1,750,236 1,943,697 2,112,774 2,183,864 1,989,200 Heatth & Wettare, current employees 10,208,388 10,150,702 12,170,397 13,715,258 14,597,949 HeatCh & Welfare, retirees 7,873,554 8,628,117 8,170,358 8,281,710 9,515,482 Unemployment Insurance 8,531 169,829 380,194 489,997 969,773 Workers Compo 1,654,587 2,131,200 1,963,613 2,027,819 2,054,750 Medicare 1,296,265 1,432,698 1,502,006 1,524,412 1,447,592 Othor Benefits 783,486 968,305 1,034,330 1,108,026 1,040,392

Totol BenolHa 33,410,322 $ 33,649,619 35,749,497 38,136,010 39,958,918

Totol Salorlo. ond Benollta $ 130,329,733 137,934.740 145,384,834 $ 148,778,856 145,660,437

Three-Year Budget Projection

In an effort to plan for the future, the District has begun development of budget assumptions for FY 2012-13, FY 2013-14, and FY 2014-15. These prOjections are based on no increased revenues and continued increasing costs.

The revenue assumptions for FY 2012 -13 and FY 2013 -14 are: 1. No Cost of Living Adjustment (COLA) 2. A 0.2% - 0.4% deficit factor 3. A reduction in apportionment of $269M - $538.419M

The expenditure assumptions for FY 2012-13 and FY 2013-14 are: 1. PERS will increase to 13% 2. No increases in workers compensation, student insurance, and property and liability. 3. No increases in State Unemployment Insurance 4. STRS will increase to 9.25% 5. Health and welfare expenses are projected to continue to increase 12.5% each year.

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CONTRA COSTA COMMUNITY COLLEGE DISTRICT - 3 Vear Budget Projection FUND 11: GENERAl FUND • UNRESTRICTED

Adoption I!udgot Adoption Budgot P~Budgot Projoded Budgot Projected Budget 08=!E!!2!! 2010-21111 1()'11~_ 21111-2012 21112·21113 21113-21114

~ FlIdorolRw ........ 9 .... __

73.057,873 75,842,897 8O,419,m 80,479.723 80,419,723 localRevan_ 91,421 ,060 91,58Il2111 89,7!i!i,928 9Q,457,B77 90,457,877 01'*_ .... 3.124,941 3.124,941 2.2Il7,829 2,2117.829 2.2117.829 Oislrict Sublictt fer CCC 8. LItIIC 2.254.280 2.254.280 1,8!i2.008 1.049.737 447,455 Unrac<9'ad R ......... ~ .......

169.ii'.B4 I 1.S;OOO

154.iiii.3iiii I 1~. I§S:Iii6 $ TOCIIR .......... $ "4.1-217 $ 153.582.894

!lm; Acedenic Sel.,;" 72.536,261 72.538.261 73,405.173 74.294,511 75, 174.402 alS.,ftod Sal.,... 33, 165,2!i8 33, 16&.2S8 33,561 ,613 33.982.724 34.368.849 EmployeQ B_tIs 39.1I!iB,918 311.372,:zIiO 44._,512 48.014,283 53.173.871 aJpplies _ M_. 8.594.492 8,584.492 8,584.482 8.584.492 8,584.482

01"'" Operating ex""" ... 14.885,439 14,735,311 15.131.437 16, 199,437 16,287,437 Capita, OuIIay 1.395.423 1.395.423 1.395.423 1.39!l.423 1.395.423 Tronsflrs and Other CMgo 6.339.159 6.339.159 4.359.662 3.767.391 3,156.119 Unidontified Cumont E>cpendbn _ ... (2.313,138) Unidontified Plior Y _Cl} Expencllure RodUcIlcn. ~1 .61!?m !~372,O1~

T_ElIpeMeS $ 174,684,1150 $ 171,B1!!,026 $ 179,942,312 S 'S~061 ! I!!, 747,478

Net S.aptus I (StnIc:tunoI Delldl) S 14,11118,_ S 2,2113, ,., S 124,745,826) S 18,382,885) S 15,154,584)

BegInnIng,18III Balance 28,734,727 29.568,983 29,8EO,074 20.911,340 20,230.523

EIHIng FI.ftd Balanc. S 2l{1l71731 i 30.H0.t14 i !15M'

1~,51~ S '!.075,t13t

!I!!m!!i 5% Gene,", Food R.....". 8.471.:!!M 8,471.:!!M 7,782.0115 7.988,525 7._.809 5% Boon! Ccrdi_ R .......... 8.471.394 8,471,384 7.782,0115 7.988,525 7,_._ 1% SileR ....... 1.58Il228 1.2111.276 1.299.276 1.2111.276 College end Oittrid 0f'I5c0 IWdo R ......... 2.429.754 95.318 95.318 95.318 95,318 Dellgnated Reserv. 1,120,368 5.222,039 4,664,848 4,664,848 4,664,948 Undeslg" .... d R_rva 3,434,8211 7,!!!!!701 :!,888,676 j71~~ 1

',762,!!!!!!l

Total Budgeted Rete"... S 23,827.731 S 30,850,074 S 25.513,348 S 21.280,280 $ 1!!,9OII,891

OUt 01( 8ahfIce $ 121,610,!!!!i S 18,761,81~ S e.!30,"31 To1aI BucIgeted RHeI'VH 23,927,731 30.850,074 26,513,348 21 .280,280 19,lI0II,891 ClIh<iR""""", ..

FTES adjuSments 12.200.000) (2.200.000) College Sub __

C1.652.008) (1,("9,737) (447,4551 lJalilityCIairM (7!iO,000) Bank Load & V .... _ keNai Payouts

Ad/US(ed IIucIgoIrd ResenH $ 23.827.731 i 29.850.074 i 20.911 .340 S 211,230,S23 S 18,458.226

Health & Welfare Trends

The District continues to see significant increases in the cost of providing health benefits for active and retired employees. The chart below shows the increase in total health benefits paid from FY 05-06 through FY 09-10 and the anticipated costs as budgeted in FY 10-11.

30,000,000 25,000,000 20,000,000 15,000,000 10,000,000

5,000,000

CCCCD General Fund Health and Welfare Expenses

FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11

• Total Health & Welfare • Retiree Portion of H&W

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Banked Load and Vacation Accrual

The banked load liability has significantly increased over the past six years and dropped slightly in FY 2009-10 due to large payouts to faculty who retired. Vacation accrual has increase by approximately $1.3M over the past six years. The following table shows a five-year history of the load banking and vacation accrual liability:

CCCCD Banked Load and Accrued Vacation Liability

June 30th Balances: 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10

A Fund 29, long-Term Debt Fund (Reserve) 2,013,089 2,013,089 2,739,043 2,750,000 2,750,000 2,750,000

B Faculty load Banking Liability 5,193,529 7,010,503 7,300,015 8,500,649 9,124,113 9,088,324

C Accrued Vacation 3,497,127 3,810,167 4,219,545 4,593,800 4,988,710 4,815,679

0 Unfunded Liability 0 = A - B - C (6,677,567) (8,807,581) (8,780,517) (10,344,449) (11,362,823) (11,154,003 )

1 Changes in Reserve (10,957) 725,954 10,957

2 Changes in load Banking liability 1,509,370 1,816,974 289,512 1,200,634 623,464 (35,789)

3 Changes in Accrued Vacation 532,268 313,040 409,378 374,255 394,910 (173,031)

4 Percentage Change in liability 44% 32% 0% 18% 10% -2%

1 Funds were transferred from Fund 29 to balance budget shortfall in 2002/03

2 Some accrued vacation was paid off as part of employee settlements re: furloughs

Next Steps

Currently, the colleges and District Office are identifying areas in which reductions should occur in order to reach their targets. The governor's revised budget is expected to be released on May 13, 2011. Depending on the significance of the governor's May revise, changes may be made to the Tentative Budget presented to the Board in June for adoption. Prior to the Board's approval in June, the Tentative Budget will be taken though the participatory governance process.

The Adoption Budget must be approved at the September 14, 2011, meeting. It is hoped that the State Budget will be approved by that time. If it is not, additional changes may be necessary to address any State revenue increases or decreases.

Conclusion

Austerity will continue in the 2011-12 fiscal year. At the time of this presentation, it is clear that financial resources for the State's community colleges will be severely reduced. The impact on the Contra Costa Community College District, for the second consecutive year, will be a loss in revenue resulting in fewer students served and a reduced workforce. The challenge for the District will be to offer high quality services in a finanCially unstable environment.

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Appendices

Sound Fiscal Management Checklist.. ............................................................. A Audit Findings Update ... ............................................................................... B 2011-12 Budget Development Assumptions ... ................................................... C Three-Year Budget Assumptions .................................................................... D Five-Year Expenditure Trends ... ..................................................................... E

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Sound Fiscal Management Checklist

Pursuant to Education Code Section 84040, the Board of Governors for the California Community College Systems is required to adopt criteria and standards for the periodic assessment of the fiscal condition of California community college districts. Based on these requirements the System Office established standards for sound fiscal management and a process to monitor and evaluate the financial health community college districts. The System Office monitors and assesses a district's financial condition through:

a Quarterly Financial Status Reports (CCFS-311 Q) a Annual Financial and Budget Reports (CCFS 311) a Annual District Audit Reports a Apportionment Attendance Reports (CCFS 320) a District responses to inquiries a Other available information (Accounting Advisory 05-05)

The System Office has developed the Sound Fiscal Management Checklist as a tool to assist Districts in monitoring the fiscal health of the district and encourages districts regularly complete the checklist with the Board and executive staff.

Question Answer Explanation

1. Deficit Spending

Is this Area Acceptable? Yes

Is the District spending within their revenue No Due to the State workload reduction, deferrals, budget in the current year? and increased costs, the District is using $4.8 M

of reserves in FY 10-11 to soften the blow of the loss of revenues and to transition CCC and LMC into the District's new revenue allocation model.

Has the District controlled deficit spending Yes The District has built up the ending fund balance over multiple years? since FY 03-04 primarily by identifying and

setting aside one-time, unrestricted revenues.

Is deficit spending addressed by fund balance, Yes The District makes a budgetary distinction on-going revenue increases, or expenditure between "on-going" and "one-time" revenues and reductions? expenditures. For FY 10-11, the District's on-

going expenses are budgeted in excess of on-going revenues.

Are District revenue estimates based upon Yes Non-apportionment revenues are based upon past history? past history and adjusted for known changes.

FTES-related revenues are based upon FTES projections for each college.

Does the District automatically build in No The District bases its apportionment revenue on "growth" in growth revenue estimates? FTES targets that are set during budget

development. FTES targets include either growth or decline as projected utilizing trend data and State funding availability.

Appendix A-1

c

Is this Area Acceptable?

Is the District's fund balance stable or consistently increasing?

Is the fund balance increasing due to ongoing revenue increases and/or expenditure reductions?


Has the District's enrollment been increasing or stable for multiple years?

Are the District's enrollment projections updated at least annually?

Are staffing adjustments consistent with the enrollment trends?

Does the District analyze enrollment and fulltime equivalent student (FTES) data?

Does the District track historical data to establish future trends between P-1 and annual for projection purposes?

Has the District avoided stabilization funding?

(

2. Fund Balance

Yes

Yes

Yes

The ending fund balance has steadily increased since FY 03-04 growing from $8,642,592 to $28,556,885 in FY 09-10. It is expected that the ending fund balance will decrease over the next 2-3 years as reserves are used to partially backfill State revenue reductions.

The prior increase in fund balance occurred due to a combination of expenditure control in FY 03-04, FY 04-05, & 05-06, and revenue increases in FY 07-08, FY 08-09 due to restoration in FTES. A State-imposed ·workload reduction" (reduction in funded FTES) in FY 09-10 and future years will cause the fund balance to shrink.

3. Enrollment

Yes

No

Yes

Yes

Yes

Yes

No

"

The District's enrollment peaked in 2002-03 and declined until FY 06-07. The District exceeded the funding cap in FY 09-10 due to Statewide workload reductions.

Enrollment projections are monitored throughout each semester and updated when the CCFS 320 is completed in January, April, and July.

The course schedule at each location determines the staffing levels per term. Increases or decreases to course offerings are heavily influenced by budgetary considerations such as State-imposed workload reductions.

The colleges and Cabinet review current trends and develop both college and District projections.

The District produces periodic reports of enrollment trends and utilizes multi-year analyses in developing projections.

The District has received stabilization funding in FY 04-05 and FY 08-09. The District exceeded its funded FTES in FY 09-10 and expects to earn all available growth in FY 10-11.

Appendix A-2

c

4. Unrestricted General Fund Balance


Is the District's Unrestricted General Fund Balance consistently maintained at or above the recommended minimum prudent level (5% of the total Unrestricted General Fund expenditures )?

Is the District's Unrestricted Fund Balance maintained throughout the year?

Yes

Yes

Yes

Over the previous five years, the District has maintained at least a 5% fund balance and in FY 08-09 a 5% "Board Contingency Reserve" was established in addition to the on-going 5% contingency reserve.

The District's Unrestricted Fund Balance is maintained and monitored throughout the year.

5. Cash Flow & Borrowing


Can the District manage its cash flow without interfund borrowing?

Yes

Yes

Is the District repaying Tax Revenue N/A Anticipation Notes (TRANS) and/or borrowed funds within the required statutory period?

The District has never used Interfund borrowing due to the County Teeter plan, which advances local property taxes.

Appendix A-3

c

6. Bargaining Agreements


Has the District settled bargaining agreements within new revenue sources during the past three years?

Yes

Yes

Did the District conduct a pre-settlement N/A analysis identifying an ongoing revenue source to support the agreement?

Did the District correctly identify the related N/A costs?

Did the District address budget reductions N/A necessary to sustain the total compensation increase?

On-going salary increases are determined based on an agreed upon formula taking into consideration on-going restoration revenue, new resources and permanent expenditure reductions.

The District has not given salary increases since FY 08-09, but has an approved contract in place for United Faculty through FY 10-11 and for Local One (classified staff) through FY 12-13. Based on workload reductions, categorical reductions, and increased costs of benefits, the District has re-opened negotiations for 2011-12.

7. Unrestricted Fund Staffing


Is the District ensuring it is not using one-time funds to pay for permanent staff or other ongoing expenses?

Is the percentage of District General Fund allocated to salaries and benefits at or less than the statewide average (i.e., the statewide average for 2009-10 was 85%).

Yes

Yes

No

The District differentiates ongoing and one-time funding to ensure that one-time monies are not being used for ongoing expenditures. The District has been accruing an unfunded liability for faculty load banking.

For 2009-10, the percentage of the general Fund that was expended for salaries and benefits was 85.7%. In 2010-11, the percentage of the General Fund budgeted for salaries and benefits is 86.5%.

Appendix A-4

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8. Internal Controls


Does the District have adequate internal controls to insure the integrity of the general ledger?

Does the District have adequate internal controls to safeguard the District's assets?

Yes

Yes

No

For the majority of the District's transactions, there were adequate controls to insure the integrity of the 2009-10 general ledger and an unqualified opinion of the financial statements was issued by the District's independent auditors.

While the District has made significant progress in this area, work is ongoing to ensure appropriate internal controls are in place throughout the District.

9. Management Information Systems


Is District data accurate and timely?

Are the county and state reports filed in a timely manner?

Are key fiscal reports readily available and understandable?

Yes

Yes

Yes

Yes

The District has taken steps to ensure a timely and accurate close of the fiscal year. The FY 2009-1 0 records were complete prior to the District audit and required only a few minor adjustments, a significant improvement when compared to prior years.

All reports are submitted to reporting agencies by their appropriate deadlines.

Many reports are available on the District's web site as part of the agenda materials provided to the governing Board. Commonly requested documents, such as budget and audits, are also available on the Vice Chancellor's web page.

10. Position Control


Is position control integrated with payroll?

Does the District control unauthorized hiring?

Does the District have controls over part-time academic staff hiring?

Yes

No

Yes

Yes

Datatel does not have a true position control module that includes 'real time' information. Hourly positions and stipends reside completely outside the position control process

The District's Human Resources Department oversees hiring. Regular positions are validated by the Finance Department for budget only.

-

Part-time academic staff hiring is overseen by the colleges and monitored through budget allocations.

Appendix A-5

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11. Budget Monitoring

Is this Area Acceptable? Yes

Is there sufficient consideration to the budget, Yes The District prepares multi-year projections of the related to long-term bargaining agreements? Unrestricted General Fund, including the effects

of bargaining agreements.

Are budget revisions completed in a timely Yes Budget revisions are made as requested, by manner? either Board action or campus decisions. The

revised budgetary figures are taken to the Board on a monthly basis for review purposes. The Board approves budget revisions on a quarterly basis.

Does the District openly discuss the impact of Yes On a quarterly basis, at its public meeting, the budget revisions at the Board level? Board receives a report detailing the revisions

that have been made during the quarter.

Are budget revisions made or confirmed by Yes The Board formally approves all budget revisions the Board in a timely manner after the on a quarterly basis. Any changes made to the collective bargaining agreements are ratified? budget due to collective bargaining agreements

are included in subsequent fiscal reports.

Has the District's long-term debt decreased No In 2002 and 2006, voters approved the District's from the prior fiscal year? issuance of $120 and $286.5 M (respectively) in

capital bonds. As each portion of the total bonds is issued, the overall debt increases.

Has the District identified the repayment Yes The voter-approved bonds are repaid through tax sources for the long-term debt? levies. Per GASB 16, the District funds the

current portion of its accrued compensated absences (the District is not obligated to fund the long-term portion). The District compiles an actuarial every two years for GASB 45 post employment health benefits debt and has established an irrevocable trust to meet GASB 45 guidelines.

Does the District compile annualized revenue Yes The Board receives monthly reports comparing and expenditure projections throughout the the revenues and expenditures to budgeted year? amounts, and the percentage received/spent (to-

date) to the percentage of the year completed.

Appendix A-6

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. 12. Retiree Health Benefits


Has the District completed an actuarial calculation to determine the unfunded liability?

Does the District have a plan for addressing the retiree benefits liabilities?

Yes

Yes

Yes

The last actuarial calculation was performed in January 2009; a revised actuarial is expected to be completed in Spring 2011. The District's unfunded liability is $262 M.

By the end of FY 10-11, the District will have set aside over $58 M toward funding this liability. The District selected a financial advisor, appointed a Retirement Board of Authority, prepared a substantive plan, and has funded $9.1 M each year since FY 08-09 into an irrevocable trust.

13. Stable Leadership


Has the District experienced recent turnover in its management team (including Chief Executive Officer, Chief Business Officer, and Board of Trustees)?

Does the District compile annualized revenue and expenditure projections throughout the year?

Yes

Yes

Yes

The Chancellor is in her sixth year and has been with the District for over 20 years. The Governing Board has five members, one elected in November 2010; one appointed in March 2011 to complete the remainder of a vacancy due to the death of a board member; one who has served for six years; and two who have served for more than ten years. There was turnover in the leadership of the financial area in FY 2007-08 with positions filled by experienced managers in FY 2008-09.

The Board receives quarterly financial statements on all funds of the district and periodic "Fiscal Trends" reports comparing the revenues and expenditures to budgeted amounts, and the percentage received/spent (to-date) to the percentage of the year completed.

Appendix A-7

Audit Findings Update

The annual financial audit for the District conducted by Vavrinek, Trine, Day & Co., LLP for FY 08-09 reported five findings, two of which are material findings related to internal controls. In order to keep the Board updated on the progress of implementing policies, procedures and processes to address the audit, the following matrix details the main issues of the audit, the

Audit Findings for FY 200S-09

2008-09 Description of District Action Responsible Target Progress

Audit Recommendation Managers Date of

Findings Completion Year End Closing Improve year end Vice Closing for Implemented Procedures need to closing procedures to Chancellor FY 2010

2009-1 continue to be improved to insure all Significant Material include all Significant accruals and Director of

Weakness accruals are included in adjustments reflect Fiscal Annual Financial and accurate finances Services Budget Report Payroll Clearing Account Implement timely Vice June 2010 Implemented

balances are not processing, posting, Chancellor 2009-2 supported by detailed and reconciliation of Director of

Material payroll clearing payroll. Review and Fiscal Weakness reconciliations. validate payroll Services

transactions.

Bookstore Subsidiary District will monitor - - Vice june 2010 Implemented Ledger Reports bookstore Chancellor and

2009-3 Accounts receivable and transactions on a Director of ongoing

Significant payable detail reports do regular basis. Fiscal not agree with amounts Services

Deficiency reported in trial balances. College Business Officers

District does not have a The District will work Vice June 2010 Not systematiC procedure to with the colleges to Chancellor Implemented document the cost of develop a method to Director of

2009-4 instructional material keep track of Fiscal repeat see Significant required for each class. instructional Services 2010-2 Deficiency Instructional material fees materials costs and College

charged to students are compare charges to Representativ not documented. fees that are charged es

students. District is out of The District will work Vice June 2010 Implemented compliance with State with the colleges to Chancellor

..2009-5 requirements regarding develop procedures Director of repeat see maintaining evidence of to review and Fiscal 2010-4

Significant approvals from the maintain the Services Deficiency principal and parents for necessary approvals

the special admit full time for concurrently and part-time students. enrolled students

Appendix B-1

o o Audit Findings for FY 2009-10

2009-10 Description of District Action Responsible Target Date Results Audit Recommendation Managers of

Findings Completion

2010-1 Develop and implement a The District will work Director of June 2011 Implemented

Significant timely process to comply with the colleges to Fiscal

Deficiency with retum of Title IV. develop standardized Services procedures for Financial Aid processing the retum Directors of Title IV financial aid funds.

2010-2 Los Medanos College The District will work Associate June 2011 Repeat 2009-4 Significant was unable to with the colleges to Vice In Process

Deficiency demonstrate they spent develop a method to Chancellor all of the instructional keep track of and material fees required for instructional materials College one of its courses costs and compare Business selected. charges to fees that Officers

are charged students. 2010-3 Contra Costa College The District will work Associate June 2011 Implemented

Significant should maintain with Contra Costa Vice

Deficiency documentation to support College to implement Chancellor the eligibility of all procedures to ensure and individuals receiving all student files are College services through the complete to include Business CalWorks and T ANF eligibility Officers programs. Student files documentation. should be checked to determine that all for required-documents-are included.

2010-4 Contra Costa College The District will work Associate June 2011 Repeat 2009-5 Significant was out of compliance with the colleges to Vice

Deficiency with State requirements develop procedures to Chancellor regarding maintaining review and maintain and evidence of approvals the necessary College from the principal for the approvals for Business special full time and part- concurrently enrolled Officers time students and Los students and limits on Medanos and Contra enrollment used for Costa College exceeded FTES reporting in the 10% limit placed on order to be in concurrent enrollment on compliance with the P.E. courses and State requirements. therefore overstated apportionment by the amount of concurrent students.

Appendix B-2

( C 2011-12 BUDGET DEVELOPMENT ASSUMPTIONS

2011-12 2011-12 2011-12 2011-12 2011-12

Sr:enar1o'" S __ &_

9mlar1o«l ScenarIO 11'4 StOl1B(lo«l JW11! to. Pat'- JI.ft! Tax Pacl(age June Tax Package

A....,~ June Tac Patkag8 "._"",_98 Falls--Prop 98 ~'!""I'"",: 98 10111 Acloptlon G<Mmof'. ~1IIget FIII_"",. 98 Suspended f'I..rIded at mlmnum suspended

Sucl,,-

15_ FIn2ed at Min. CS899M - 2.391101 AlkubbUGget I$898M - 2.~1

Rewnu. I ncre.elDecre ••• ReW"&"- Aaumptlonl , .. FTES (R_ldentlncIUCf_2.21% FY10-11

lrowth, 29,715 3D,4Oa 3D,4Oa 3D""", 30,400 30,400

lb. Workload reduction (1.6G7) (2.888) (4.141 (3.381 (4,4481 Revtsed Raldent Base FTE8 28.7<111 27.&17 26.265 27.024 20,989

-6A8" ~.- -13.62Y. -11 .12'" -14.62%

2. FTES (Non-RHlcI..-rt) 1,978 1.978 1,978 1.978 1,978 1.978 Acid' Rev....I. QIMwatecll S9,OO2A76 S243.D87 S24S.D87 5:M3.D87 5243.067 524s.D67

3. SCUdent F .. R.v.nu. $26 $36 cS3fI $36 536 $36

4. D_ $832M $961M ·SaG1M $961M S961M $961M

s. COLA 0.00%

o. Loa., $110 5110 5110 5110 S110 5110 Rwenue Oen..u.d $3.486.226 C$1D6A13) C$241.B44) C$379._ ($296.077 1$419.221)

7. D4IIIcit 0.4% OA" OA,," OA" 04 0.4% Recluctlon In Revenue ($507.566' (5069.90S) ($047,422) (S524,iiGa ($098.019 ($518.974'

8. Gr_ 1.!!D" 1. 1.11". 1.90" 1.-orowcn R..,.,.,. Oerl"" (11112' $U29.873 $2.629.873 52.629.873 $2.629.873 $2.629.873

(Dlstrtct ••• umH,f'OWCh Will "'.workJo .. reduction)

$400M - - S7~ -o. AppOrtiorrnMt Rw.lue Reduction 0.0% 6._ '0.150" 14m 12.04" 15~

L ... ,atlYe Revenue ReduClion $0 .($10.194.D33) ($15,814.209) (S21,e3D.731 (S18.D64.8D9 1S22.92&.1031 8ubtotal. Net Apportionment Worttloacl Reduction 1$7.&64.159) ($13.184,936) (S18.900.85 (S'"_.93 1S2O.296.229)

Tot. ~v ...... ~ductlona $7;427.8051 ($19.189.112) (S19.D97.98 ($15,487,94 ($20,466.389'

Expense IncreaselOecrea ••

Expendlu'. Aosurnptlono ,. PERB 10.70"" 12.1ri 12.10.. 1210% 12.',", Expeneltture Inc ........ $3.459,004 $4118.618 _.618 $4118.618 _.618

2. Work .... Comp 2.05% 1.114" 1.64" 16985'" 1.6_ Expenelltl.re Inc ....... $2,054.750 1$408.380) 1$408.980) (S_.148 ~.148)

3L Property anel Llabilltw' 1.55% 3 .1,", 31,", 31'"' 3 .10% 3.1'"' Expenelttwe lnc ....... $1,048,000 592.000 $92.ooii

__ .000 $92.DOD $92.000

3b. Student In.urance 8.82% 8._ 8._ 8._ 27.31" 27.31" Exp.ndltw.lnc ....... $181,469 516.000 516.000 516.000 $49.066 $.<I9,s&6

3c. State UnemplGlJment Insurance 0.72% 0 .72" O,la O.la 1 ,61" 1.&," net of experience chargu $ 773,183 5 5 5 $ 955.740 95U.a

O. Health anelWIIt .. (H&W)- 8.13% 9.19" ".1~ ~.1~ 12.50" 12.80% ExpendlUre Increas .. $24.390.989 42.391.021 $2,381.021 $2.381.021 $3.048.874 $3.048,974

5. Long T..-m DI.ablllty (salary contlnuancel 0.69% 0,42% P""'" 1!t12% 0 .42% 0.42% Expenellture Inc,. .... SO (S206.9421 (S206.342) (S206.942 ($206.342 CS2D&.342)

Iml 8.25" 8.25" 8.211" 8.2K 8.211" 8.25%· Expeneltture Inc,. .... $5.461,860

6. S., & C~umn (Ann.tal Average) $1,100,000 <$ l.262.DOD 51.262.DOD 51.262 .DOD 51.262.DOD $1.262.DDD

7. Chovron $351,025 5702.Del 5702.De1 5702.D1!l $702.001 5702.D1!l

o. Audit $205,600 52O.!J8D 52O.s&O S2D.s&O 520.s&O 52O.s&O

". Sub.,dln for CCC and LMC $2,254,2BO ($602.272) (S802.272) (S802.27 (S6D2.27 (S602.272)

10. R"ree Haith B...nt (Annual Contribution, $1.000.000

11. -Rntore DO .nel DW • .-vIcn redUction ~8B.OOO $lJ8B.ooo $lJ8B.OOO $_.000 $<I68.DDD *One---time acklltlona) reduction to OOlDW HI'Vic .. jI;3M.DDD) ($294.\IO!lI (S284.ooo (S284.000 ($294.DDD'

12. FTE8 ACQustment Claim (AttU.aCSllBA.)

Expenditure Inc,.. ••• -- -- ...-- • ..,.,M7 -SLMMARV OF SlRUCTUlAL DEF'ClT Revenue Increasel(Decre ... ) (S7A27.5DO) 1S2O.466,389'

$3 9256 $0678647 C$11 ;376.761) _.146.030)'

11. *V.catlorva.nk Load payout $773.DDD $773.l1D1! $779.000 $773.000 5779.000

12. *F1nanclallm .ct ror.l nlftcant claim. $7118.000 $7118.000 $750.000 $_.000 ~l.523.ooo 51.523.DIlO 51.023.000 .5L~

Revenue notes la FY 10-11 Base + Growth $ Included In = 30,405 FTES beginning base FY 11-12 ExpendItUre notes 1 CalPERS sets rates for the sUDsequentyear each May; the rate rer 2011/12 ha, not rormally Deen set yet and could go hlgtler than estimated 4 Health '!InCl welf3re rate5 are estlm<tes Dased on preliminary IntormatJon 7 Denc" factor ror State apportionment funding IS not InclUCled In any totals: fUnds have DeerYWlH De bUdgeted Dy each location as a reserve per 18 0 I B Growth funding In 2010-11 was not InClUded In the District's AdOpted Booget. Budget revisions will ulClude 2.21% growth ($3.1M) 11 Banked lOad and vacatIOn payotl's will be funded tram Fund 29 In 2010-11 anti 2011-12, up tattle 6·30-10 Ci:lllgatlon

Appendix C

c (

THREE-YEAR BUDGET ASSUMPTIONS 2012-13 2013-14 2014-15

I!os<FScen 114

__ 114

Boi9=Sc .... 1I4

Prop ~'"":' It Prop 981undallt Prop 98lundod It ~ "..,m.m

Revenue IncreaseIDKN8sH Rev ....... Assumptlont 1 •. FTESIR_IndUd"2.21'11oFY1~11

~) 71.024 27.024 71.024 lb. WOrtdoad rtdUctlon

R .... od Rosldont Base FTES 71.024 27.024 27.024 O.~ 0,00lI. 0.00'lI0

2. FTES(N ... ·R .. _ 1.978 1.978 1.978 Aden"" .. " ... Genemod

3. Student Fee Revenue $39 $40 $45

... Ott." .. W61". SWl". S1I61".

6 . COLA .. Lottery SIlO ~110 $110 RewnwG~ •• .cI $0 $0 $0

7 . DoIIcJt 0 ..... 02% 02'llo Rea..ction In Arty..,,,, (lS38.41i1) ($269.210' ($261).210>.

9. GrowIh 0.00'lI0 0 ,00'lI0 000II. GrCPAth ~YW1W Genel'lted (11M2)

(DI1lr1ct ..... mo. ~wlR otfolt __ ,.

.. ApportIo,..,.nt: Rev ....... Reduc:tton 0.00'lI0 O)XIlo 000II. Legiwl...,. Rev ..... Aaduc:tlon $0 ~ $0

6Utltotal. Net Apporttonme,. Workload Reductl. $0 $0 $0

Tot.1 R.v.nue Reduc:tlona ($538.4 191 ($289.210) ($289.210'

Exp.ns.lne,. ... JD.cftu ... Expendtturw Awsumptions

1. PEAS 1210'l10 1300'l10 1300'lI0 e.f*'lClb.n tncr. .... ~2111.393

2. _l1Cel'lCGmp lEl91l5'lo 18985" 1_ Expmclu. Il'1t;A!a •• $0 $0 $0

3 .. Property and Ulbalty 310'l10 310'l10 310'l10 E>cpondlron Inc ....... "'l!7.000 ---=;000 S32,DIU'

3b, Student lrau,.,ca 893 ... 8481(, 8,06% exfMndtl.n mcr. .... '518.000 $16.000 $16.000

3<. state UnemplO!I"'ent Insu ....... 1.61'" '181'" 161 ... ~at~n£et.hallJ!!'s. $ S

... Hnlih _ Wotroro (H&W)' 12SO'l1o 12.SO'lIo 12SO'l1o Expend"" Increa ... $3.429.963 -$3.429.993 $3.429.993

II. Long Tonn DlablUIIr ,salary ccnIInuonce) OA:nI. OA2!Io O<ml. Expondtu-o I ......... $0 $0 $0

STRS 925 ... 9,29JI, 9 ,25'1(, EXpencittn IncA a ... $662.'*1

8 . Step & CoIunn (Amual AYerage, 51,282,000 .$1,2112.000 51.282.000

7 . CNvron

8. AucII $20.580 $20.560 $20._ 9. SuboldlH ror CCC and LMC (J602.271) (~.272) ($447,465)

10. _ .. _ Bonellt (Anrual CantJlbuIIo,.

11 &ReIltOr'4l DO and OW ."",Ieu ,.clJction S294,OOO ·One-time additional reduction to DOIDW .,...ac ••

12. FrES~ a.Im (AIhItllconSAl)

Expendftu,. Inen •••• 111",.,31. ... ........ M,3t3,11711

SUMMARY OF STRUCTURAL CEACIT Aevenu. Jncreutl(Decreue) (J538,41g~ _ _ (S2lI9,210)_

Expen .. Inc,.. .. eI(Dee,. .... ) $5.114.316 $I.31s.o78 FY 2011·12 Struc:Iu",1 CofIclt (lS.8S2.735) 1$I·582.288}

II . "'Vac.lonIB.,1C Load payout $773.000 m~.ooo $17MOO

12. ·Flnand. Imead: for !!llnlftcarf: daJmI: 5773.000 $773.000 $1!.3.000

Appendix D

( o

Five-Year Expenditure Trends

CCCCO General Fund Benefits History

45.000,000

40.000,000

35.000.000

30.000.000

}~.OOO,OOO

20.000.000

l~OOO.ooo ~I--------------------------------------------------------------

10.000.000 ~

5000000 1-r--.. I " If : :

GIL 2005·2006 G/l 2006-2007 GIL 2007·2008 G/l 2008·200') GIL 2009·2010

_HNlth& WPifarttPortion

Ilu~ .. o' 02/28/2011

~Tot~1 ~ne"flh

-r-Rcrtircment Plan Portion _Payroll T •• Portion (FlCA.W.e.. S.U.! .. Mcdk.,.

$200,000.000

$180.000,000

$100.000,000

S,J40.000,lXJO

$120.000.000

$100.000,000

S8(J,ooo,ooo

SGO.(Y.)O,OOO

$40,000..000

$20.000.000

s-

cccco Unrestricted General Fund History of

Revenues, Expenditures, and Reserves

.. • .. .. GIL. 200s.200G GI L 2006-2001 GA 2007~200s GIL 2008-2009 GIL 2O()9.201C

.......... Rl@'wn~ ___ E. ... p.,-.,dlwrM ~S..I.ry & sen~flt Portion of EloIpenw --"-

...

BtJdReotuof OVl8l2011

Appendix E

c~ c GOVERNING BOARD


OF

66-A

CONTRA COSTA COUNTY MARTINEZ. CALIFORNIA

DATE April 27, 2011 REPORT NO.

PURPOSE Ratification of Payroll for Month Ended March 31,2011

TO MEMBERS OF THE GOVERNING BOARD

It is recommended that the following payrolls for the period of March 1, 2011, through March 31, 2011, be ratified.

Description

Regular Payroll: Certificated Classified

Supplemental Payroll: Certificated Classified Elected Officials Students

Employer-paid benefits

Total Payroll, March 2011

Amount

$3,841 ,753.67 2,926,217.32

3,055,598.58 379,558.12

3,200.00 216,747.49

3.554,997.83

$13.978.073.01

APR 27 1011 ~r/Y..LAV~· Disposition _--=-_--,--=--:--_ Date __________ ==---~ __ __=-.-.:....-------

APPROVED .Governing Board Secretary

c GOVERNING BOARD


OF CONTRA COSTA COUNTY MARTINEZ, CALIFORNIA

REPORT NO. 66-B DATE April 27, 2011

PURPOSE Ratification of Vendor Payments for Month Ended March 31, 2011


It is recommended that the following payments for the period of March 1,2011, through March 31, 2011, be ratified.

11/12

41

42

43

51

52

59

61

69

74

Description

General Fund 4000 - Supplies and materials 5000 - Contracts, utilities and other operating 6000 - Equipment and other capital outlay 7000 - Payments to students and other outgoing

Capital Projects Fund

Bond Construction, 2002 Measure A

Bond Construction, 2006 Measure A

Bookstore Fund

Cafeteria Fund

Data Center Fund

Self-Insurance Fund

Retiree Health Benefits Fund

Student Financial Aid Fund

Total Payments

$ 305,136.16 1,837,419.96

188,539.47 1,304,508.18

Payments greater than $10,000.00 are detailed on the attached report.

Amount

$3,635,603.77

44,884.35

803,934.57

290,021.00

360,944.37

86,784.32

64,706.82

128,755.44

4,555,377.77

2,248,350.02

$12.219.362.43

DiSPOSitiOn_A-=-P_P---:R,.-O-=-V_E-;-D_Date--U!AP...!.:.R ~2-!....7~2D~11 ____ ~~~,---_'O-=-' ---'-~...,...:.:-__ . _" _ Governing Board Secretary

BOARD BACK-UP NO. 66-B

Included in Board Report No. 66-B are the following payments in excess of $10,000.00, except for: utilities, payroll related withholding and employer expenditures, bookstore purchases of resale merchandise, and payment of sales tax. .

PAYEE

Accrediting Commission for Community and Junior Colleges CCC - Annual fees for fiscal year 2011-12 LMC - Annual fees for fiscal year 2011-12

Allen Matkins Leck Mallory & Natsis LLP LMC - Legal fees to assist the District in the development

of the new Brentwood Center campus (A**)

Apple Computer Inc. DVC - Purchase of 10 iMac computer systems and recycle

fees of old computers

Atkinson, Andelson, Loya, Ruud & Romo DW - Legal fees for January 2011

BFGC Architects Planners Inc. CCC - Planning, design and construction administration for

the CCC music building remodel project (A*)

Contra Costa County Employment & Human Services Department CCC - 2010-11 part-day preschool costs

Community College League of California CCC - 2011 library database subscription dues

Carrier Mechanical Services DVC - Equipment replacement for pool boiler

Charles Ham Associates LMC - Architectural and engineering services for the

student services remodel project at LMC (A**)

Critical Solutions Inc. CCC - Constructability review reports for the design

development phase and construction documents phase of the college center design project (A**)

LMC - Constructability reviews, reports and documents for the student services remodel (A**)

Datatel Inc. DW - Annual license and maintenance fee for fiscal year

2010-11

AMOUNT

$ 32,290.00

30,548.36

14,271.58

62,520.97

16,963.74

305,529.00

41,387.00

19,653.00

26,807.47

36,422.72

62,812.00

(

PAYEE

Del Monte Electric DVC - Materials and labor for the P-14 fire alarm system

improvement project

EMC Research Inc. DW - Consultant services to develop and complete a

bond measure voter opinion survey to determine the feasibility of a general obligation bond measure for the June 2011, ballot

Emcor Service LMC - Labor and materials to install new static pressure

sensors in LMC core building (A*)

Forensic Services Division DVC - Forensic service fees

Fort Bragg Electric, Inc. CCC - Irrigation well system

HLC Associates DVC - Construction project management services for the

DVC campus for February 2011 (A**)

Hall Equities Group DO - Walnut Creek Center lease payment for March

2011 through April 2011

IMPAC Government Services (U.S. Bank) CCC - Procurement card purchases for 1/1/11 - 1/31/11 DO - Procurement card purchases for 1/1/11 -1/31/11 DVC - Procurement card purchases for 1/1/11 -1/31/11 LMC - Procurement card purchases for 12/1/10 -1/31/11

John Muir Mt. Diablo Community Health DVC - Consultant services for the development of a

medical laboratory technology program

Johnstone Moyer, Inc. CCC - Progress payment for applied arts building

renovation (A*)

Keenan & Associates DW - Property and liability claims for January 2011

BOARD BACK-UP NO. 66-B -2-

$ 9,567.90 18,100.69 34,887.62 28,409.13

AMOUNT

$ 59,175.00

18,000.00

14,451.00

12,600.00

38,779.65

18,760.00

44,756.00

90,965.34

11,480.00

104,742.56

11,300.78

(

PAYEE

Kleinfelder Inc. CCC - Geotechnical assessments and recommendations

for college center design project (A**)

Leo's Professional Audio Inc. LMC - Studio equipment for recording arts department

Leptien, Cronin, Cooper, Morris & Poore, Inc. OW - Professional services for Districtwide utility mapping

(AU)

Lionakis Beaumont Design Group, Inc. CCC - Architectural and engineering services to correct

Americans with Disabilities Act (ADA) deficiencies at or near the CCC athletic fields (A**)

Marken Mechanical Services, Inc. DVC - Provide emergency repairs to two compressors for

the HVAC system at DVC

Office of the Sheriff Contra Costa County LMC - Instructional service fees for training courses

Olympus America Inc. DVC - Microscopes and accessories for the medical

technology lab at DVC

PB Americas, Inc. CCC - Construction management services for 111/11

through 214/11 (A**)

R.G.M. and Associates LMC - Construction management services for 12/5/10

through 1129111 (A**)

RBF Consulting LMC - Consultation services relating to purchase of land

for Brentwood Center (A **)

Steinberg Architects DVC - Architectural services for the DVC commons project

0-611 (A**)

'r


AMOUNT

$ 23,810.82

16,392.96

16,932.85

14,700.00

35,900.00

47,777.50

56,132.96

18,874.72

33,006.00

14,975.86

60,147.72

(

PAYEE

tBP Architecture LMC - Architectural and engineering design services for

student services remodel project (A**) CCC - Design and construction administration services for

the college center design project (A*)

W Institute of Cosmetology CCC - Cosmetology courses

Wells Fargo Insurance Services USA, Inc. OVC - 2010-11 international students insurance premium

West Contra Costa Unified School ~istrict CCC - Project management for the middle college high

school

Zakskorn Construction Company LMC - Construction services for LMC student services

area remodel project (A**)


$ 36,451.62

717,673.01

AMOUNT

$754,124.63

18,377.38

558,747.00

156,090.00

49,637.34

Business Procedure 11.15 authorizes managers to purchase materials and services not to exceed the maximum limit for anyone transaction. The following variances are presented:

Aegis Rapidtext, Inc. OVC - Offline captioning materials

AG Industrial Services OVC - Procurement card purchase of instructional

supplies for the horticulture department

JW Pepper & Son, Inc. OVC - Instructional supplies for the music department

Pioneer Chemical Company OVC - Custodial supplies for the buildings and grounds

department

Sacramento Association of Collegiate Officials CCC - Women's basketball referee fees LMC - Women's and men's basketball referee fees

(A*) - Purchased with Measure A Bond (2002) funds (A**) - Purchased with Measure A Bond (2006) funds

2,220.00 4,560.00

1,099.76

1,187.41

1,557.65

1,990.97

6,780.00

o (

GOVERNING BOARD


OF

REPORT NO. 67-A

CONTRA COSTA COUNTY MARTINEZ, CALIFORNIA

DATE April 27, 2011

PURPOSE Agreements and Amendments to Agreements


It is recommended that the Assistant Secretary be authorized to execute the following agreements and amendments to agreements:

CONTRA COSTA COLLEGE

NEW/RENEWAL AGREEMENTS:

Contra Costa County. Health Services Contract No: Contract Amount: Contract Period: Services:

California Building Performance Contractor's Association Contract No: Contract Amount: Contract Period: Services:

Patricia Chiang. MD Contract No: Contract Amount: Contract Period: Services:

6997.2 (Revenue) Maximum: $12,000.00 12/01/11 through 12/31/12 A renewal agreement to provide consulting, teaching and administrative services for the Service Provider Individualized Recovery Intensive Training (SPIRIT) Program.

7236.1 (Categorical) Maximum: $29,686.04 07/01/10 through 06/30/11 A renewal agreement to provide a three-day training course for the Home Energy Rating System (HERS) Program.

7387 (No Cost) Maximum: None 04/15/11 through termination A new agreement to provide clinical experience for students enrolled in the nursing program.

Board Report No. 67-A

Valley Bible Church Contract No: Contract Amount: Contract Period: Services:

Contra Costa County, Employment and Human Services Contract No: Contract Amount: Contract Period: Services:

Jennielyn Dino-Rossi Contract No: Contract Amount: Contract Period: Services:

YMCA of the East Bay Contract No: Contract Amount: Contract Period: Services:

c

West Contra Costa Business Development Center Contract No: Contract Amount: Contract Period: Services:

7388 (No Cost) Maximum: None OS/26/11 through OS/27/11 A new agreement to provide a facility for the nursing program graduation ceremonies.

7389 (Categorical) Maximum: $35,000.00 07/01/11 through 09/30/11

-2-

A new agreement to provide early childhood classes for the Contra Costa County Community Services Bureau staff.

7390 (Categorical) Maximum: $5,000 04/01/11 through 06/30/11 A new agreement to provide consultant services to coordinate two meetings with the Public Safety Advisory Board and health care industry businesses to develop clinical internships.

7391 (No Cost) Maximum: $1,962.00 04/01/11 through 06/03/11 A new agreement for to provide an early childhood development course, Early Childhood 101 A, for six eligible participants.

7392 (Categorical) Maximum: $5,000.00 03/01/11 through 06/30/11 A new agreement to provide business consulting services for students in the clean energy grant training program who may want to start their own licensed construction business.

o


AMENDMENTS TO AGREEMENTS:

Spanish Speaking Unity Council Contract No: Contract Amount: Contract Period: Services:

City of San Pablo Contract No: Contract Amount: Contract Period: Services:

DIABLO VALLEY COLLEGE


University of California Contract No: Contract Amount: Contract Period: Services:

Chancellor'S Office. California Community Colleges Contract No: Contract Amount: Contract Period: Services:

Butte-Glenn Community College District Contract No: Contract Amount: Contract Period: Services:

c

7319 (Categorical) Maximum: $130,000.00 07/01/10 through 06/30/11

-3-

An amended agreement to increase the maximum from $30,000.00 to $130,000.00 to develop and provide a chronic care assistant training program.

7320 (No Cost) Maximum: None 07/01/10 through 06/30/13 An amended agreement to incorporate prevailing wage rates into the original agreement.

5087.13 (Categorical) Maximum: $1,144,580.00 07/01/10 through 06/30/11 A renewal agreement for the Puente Project.

5324.10 (Revenue) Maximum: $1,183,000.00 07/01/10 through 06/30/11 A renewal agreement to administer the Statewide Puente Project. The college retains 2% of the contract's expenditure.

7393 (Revenue) Maximum: $4,726.25 04/27/11 through 07/09/11 A new agreement to provide a not-for-credit green energy training course in Home Performance and Building Performance Institute (BPI) Certification, for a maximum of 20 students.


Gameday Souvenirs Contract No: Contract Amount: Contract Period: Services:

o


Patricia Contaxis Contract No: Contract Amount: Contract Period: Services:

DISTRICT


Vavrinek, Trine, Day & Company LLP Contract No: Contract Amount: Contract Period: Services:

Litz USA Student Service Ltd. Contract No: Contract Amount: Contract Period: Services:

Central Education Services Contract No: Contract Amount: Contract Period: Services:

(

7394 (Revenue) Maximum: 15% commission on all sales OS/27/11 through OS/27/11 A new agreement to provide flowers for the DVC graduation ceremony.

6664.3 (Categorical) Maximum: $8,875.00 07/30/10 through 06/30/11 An amended agreement to increase the maximum amount from $7,000.00 to $8,875.00 to provide foster pride training.

6713.2 (Cost) Maximum: $206,000.00 04/01/11 through 03/31/14 A renewal agreement to extend the contract to provide audit services through the fiscal year ending on June 30, 2011.

6721.3 (Cost) Maximum: $15,000.00 07/01/10 through 06/30/11

-4-

A renewal agreement to provide international education marketing and recruitment services.

6722.3 (Cost) Maximum: $15,000.00 07/01/10 through 06/30/11 A renewal agreement to provide international education marketing and recruitment services.


PT. Syscom Education Contract No: Contract Amount: Contract Period: Services:

o

Nevada-California International Consortium of Universities and Colleges. Japan (NIC) Contract No: Contract Amount: Contract Period: Services:

American Institute for Foreign Study Contract No: Contract Amount: Contract Period: Services:

The Wilfred Jarvis Institute Contract No: Contract Amount: Contract Period: Services:

Chancellor's Office. California Community College Contract No: Contract Amount: Contract Period: Services:

Peralta Community College District Contract No: Contract Amount: Contract Period: Services:

C)

6883.3 (Cost) Maximum: $10,000.00 07/01/10 through 06/30/11

-5-

A renewal agreement to provide international education marketing and recruitment services.

7158.1 (Cost) Maximum: $1,500.00 04/01/11 through 06/30/11 A renewal agreement to provide international education marketing and recruitment services.

7274.4 (No Cost) Maximum: None 01/29/12 through 05/31/12 A renewal agreement to provide a study abroad program for District students in Florence, Italy.

7395 (Cost) Maximum: $2,000.00 04/29/11 through 04/29/11 A new agreement to provide a leadership and organizational effectiveness seminar for classified staff.

7400 (Categorical) Maximum: $1,665,666.00 04/01/11 through 06/30/12 A new agreement to serve as the lead agency and fiscal agent for the East Bay Career Advancement Academy grant.

7401 (Categorical) Maximum: $620,000.00 04/01/11 through 06/30/14 A new memorandum of understanding to participate in the Career Advancement Academy.



Wisdom Education Consulting Services Contract No: Contract Amount: Contract Period: Services:

Oh Study Education Consulting Center Contract No: Contract Amount: Contract Period: Services:

LOS MEDANOS COLLEGE


Contra Costa County. Health Services Contract No: Contract Amount: Contract Period: Services:

Foundation for California Community Colleges Contract No: Contract Amount: Contract Period: Services:

c

6724.3 (Cost) Maximum: $4,000.00 10/01/09 through 09/30/11 An amended agreement to increase the maximum amount from $3,500.00 to $4,000.00 to provide international education marketing and recruitment services.

7112.1 (Cost) Maximum: $5,500.00 1 0/22/09 through 09/30/12 An amended agreement to increase the maximum amount from $4,500.00 to $5,500.00 to provide international education marketing and recruitment services.

4282.7 (No Cost) Maximum: None 03/01/10 through 02/28/13 A renewal agreement to provide clinical experience for students enrolled in the nursing program.

5963.11 (Revenue) Maximum: $183,238.43 01/01/11 through 12/31/11

-6-

A renewal agreement to reimburse the District for Linda Collins serving as the Executive Director of the Career Ladders Project.

Board Report No. 67-A -7-

Chabot-Las Positas Community College District

Contract No: 6918.1 (Revenue) Contract Amount: Maximum: $33,000.00 Contract Period: 07/01/11through 06/30/12 Services: A renewal agreement to reimburse the District for Myra

Snell serving as the math lead in the development of the California Acceleration Project.

Alameda Hospital Contract No: 7385 (No Cost) Contract Amount: Maximum: None Contract Period: 08/01/11 through termination Services: A new agreement to provide clinical experience for

students enrolled in the nursing program.

Los Medanos College Foundation Contract No: 7396 (Categorical) Contract Amount: Maximum: $25,000.00 Contract Period: 01/03/11 through 06/30/12 Services: A new agreement to provide funding to support three

semesters of the Math Path Program (Math 24 and Math 28) and to support professional development for faculty in the program.

Los Medanos College Foundation Contract No: 7397 (Categorical) Contract Amount: Maximum: $28,500.00 Contract Period: 01/03/11 through 06/30/12 Services: A new agreement to provide a planning process for

improved student services for the career technical education programs and the development of a grant to the Y&H Soda Foundation.

Dowden Associates, Inc. Contract No: 7398 (Categorical) Contract Amount: Maximum: $150,000.00 Contract Period: 03/25/11 through 12/31/17 Services: A new agreement to provide services for the

development, submission and implementation of a successful Hispanic Serving Institution science, technology, engineering and math grant application.


Red Letter Consulting Contract No: Contract Amount: Contract Period: Services:

o


California Early Childhood Mentor Program Contract No: Contract Amount: Contract Period: Services:

Trudy Scampini Contract No: Contract Amount: Contract Period: Services:

(

7399 (Categorical) Maximum: $18,000.00 03/06/11 through 12/31/11 A new agreement to provide consultant services for the planning process for improved student services for the career technical education programs and the development of a grant to the Y&H Soda Foundation.

5280.9 (Categorical) Maximum: $12,019.00 08/09/10 through 06/30/11

-8-

An amended agreement to increase the maximum amount from $10,435.00 to $12,019.00 to participate in the California Early Childhood Mentor Program.

7237.1 (Categorical) Maximum: $6,500.00 11/01/10 through 06/30/11 An amended agreement to increase the maximum amount from $5,000.00 to $6,500.00 to provide foster pride training.

Disposition APPROVED Governing Board

Date _ AP_R-,-2_7_20_1' __ --;;;r--;r~~fU&L.ra.Jt' .Lr.;~~~cr~eta-ry~~· ~.--

REPORT NO.

PURPOSE

67-8

r GOVERNING BOARD



Purchase Orders and Change Orders


DATE April 27, 2011

It is recommended that purchase orders dated March 5, 2011, through April 6, 2011, in the total amount of $616,363.95 and change orders dated March 5, 2011, through April 6, 2011, in the net increase of $92,503.38, be approved.

APPROVEU Disposition Date APR 2 7 7011

Governing Board

(

BOARD BACK-UP NO. 67-B

Board Report No. 67-B includes the following purchase orders in excess of $10,000.00 up to and including $125,000.00.

Order No. Vendor and Description

3881 Metropolitan Electrical Construction - Blanket order to provide survey and documentation services as part of the commons area renovation project at Diablo Valley College as requested by facilities - DO. (A**)

3882 Hi-Voltage Splicing Company, Inc. - Blanket order to provide emergency electrical repairs at Contra Costa College, due to the power outage that occurred on March 17, 2011, as requested by facilities - DO.

3891

3897

13865

13869

13877

13880

13884

13892

Riddell, Inc. - Blanket order to provide football equipment as requested by the athletic department - DVC.

Martinez Sheet Metal, Inc. - Blanket order to provide all labor and materials to replace ductwork in the core building as requested by facilities - DO. (A*)

Grand River Printing and Imaging - Purchase order for the printing of the Spring 2011 edition of the los Medanos College Career Focus magazine as requested by marketing - lMC.

Accrediting Commission for Community and Junior Colleges -Purchase order for the annual membership fees for fiscal year 2011-2012, as requested by the President's office - lMC.

Datatel, Inc. - Purchase order for Colleague database port fees to access the Microsoft Sal Server Database and software license fees for Data Orchestrator Operational Data Store as requested by information technology - DO.

Apple Computer, Inc. - Purchase order for 14 iMac computers, including protection plans as requested by information technology -DVC.

GESI/Advanced Systems Group, llC - Purchase order for lab equipment for the broadcasting communication arts studio as requested by the office of instruction - DVC.

AMPTEKS, Inc. - Purchase order for electrical equipment and switches for emergency electrical repairs at Contra Costa College, due to the power outage that occurred at Contra Costa College on March 17, 2011, as requested by facilities - DO.

Amount

$18,800.00

30,000.00

16,387.50

14,775.00

32,847.28

14,837.00

62,812.00

21,527.07

15,835.79

14,858.01

(

BOARD BACK-UP NO. 67 -B -2-

Order No. Vendor and Description

13895 Community College League of Califomia - Purchase order for special assessment fees for budget advocacy as requested by the Chancellor's office - DO.

Amount

$ 41,387.00

Board Report No. 67-B includes the following change orders in excess of $10,000.00:

3667

3570

3498

Midwest Library Services - A $14,510.08 decrease for book orders as requested by library services - LMC.

Accountemps - A $37,000.00 increase in the blanket order for additional temporary personnel as requested by accounting - DO.

Universal Building Services - An $11,000.00 increase in the blanket order to provide custodial supplies as requested by buildings and grounds - CCC.

(A*) Funded by 2002 Measure A Bond (A**) Funded by 2006 Measure A Bond

3,489.92

107,000.00

46,000.00

REPORT NO.

PURPOSE

67-C

( (

GOVERNING BOARD



Disposal of Surplus Property


DATE: April 27, 2010

It is recommended that the Assistant Secretary be authorized to dispose of the following surplus property in accordance with Business Procedure 10.01:

Acquisition Date Model Year Description Vehicle 10 No.

July, 1986 1986 Ford Van 1 FBHS31 L4GHB90800

Disposition APPROVED Date---=-::APc...:...:.R""'2~7-=20 ....... 11 ____ ~~~~· ~)/i~~S~ /re~ £I~~~. __ GovemingBoard ~ ~

c c GOVERNING BOARD



REPORT NO. 68-A DATE April 27,2011

PURPOSE Employment and Change of Status of Contract Academic Employees


It is recommended that the following first-year contract academic employee be employed in accordance with the provisions of the Faculty Salary Schedule:

Gardner, Kasey

Discipline/Criteria

Speech Communication Master's - Communication

*Amending Governing Board Report No. 43-B, dated January 26, 201'1.

Salary Placement

111-4* $27,288.00

Effective Date/ Location

01-21-11 thru 05-27-11 LMC

OiSposition_A_P-:::-P_R---,O:--=-V_E-,-D_Oate_A_PR_2,--7_2_01_1 ---~~ ...... ~=o::.="-='!'~~:-W="~",",,'~.--Governing Board "'" Secretary

() '.

GOVERNING BOARD




PURPOSE Employment and Change of Status of Temporary Academic Employees


It is recommended that the following temporary academic employees be employed:

SEMESTER SALARY SCHEDULE

Salary Name Discipline/Criteria Placement

Duran-Arnn, Jeanette NurSing 111-6 Master's - Nursing $64.49

Jacobs, James English VII-22 Bachelor's - Liberal Arts (English) and $94.91 Master's - Journalism

Narasimhan, Ramesh Mathematics 1-1 Master's - Applied Mathematics $53.59

Rupprecht, Nancy Automotive Technology 111-9 Bachelor's plus two years work experience $71.01

Ryan, Anthony Art VI-1 Master's - Fine Arts (Art) $64.49

Younessi, Maryam Geography 111-1 Master's - Geography-Geomorphology $57.96

COUNSELING, LIBRARIAN, AND DISABILITIES SPECIALIST SALARY SCHEDULE

Taft, Lisa Library Science Master's - Library Science (Library and Information Science)

VII-3 $54.81


03-21-11 LMC

08-09-11 DVC

08-09-11 DVC

03-01-11 CCC

04-01-11 DVC

06-01-11 DVC

01-19-11 DVC

( (

Board Report No. 68-B

INTERCOLLEGIATE ATHLETICS SEASONAL CONTRACT SCHEDULE

Discipline/Criteria

Tucker, Alfonzo Associate Coach - Football Coaching Master's - Physical Education

SALARY CLASSIFICATION CHANGE

Campbell, Carole Christiansen, Abla Cross, Michael Dreyer, Brian Elliott-Vizcarrondo, Marissa Gardner, Douglas Grantham, Martin Hargan, Kathleen Johnson, Suzzette Kanarsky, Margarita Kusaba, Christina Launius, Evelyn Margold, Jane Maynard, David Schuman, Miriam Stormer, Isaac Tyson, Diane Zipkin-Dunn, Nancy

Salary Placement

111-3 VII-10 VII-5 VII-2 V-4 VII-4 111-4 111-10 VII-3 VII-3 IV-10 111-10 VII-5 VII-9 VII-8 111-1 111-10 VI-1

RECLASSIFICATION/STEP ADVANCEMENT

Brown, Amelie Bruce, Douglas Feren, Laura LaCount, Rebecca Metre, Ruby Webster, Rodney

APPROVED

111-9 111-4 VII-11 V-6 111-1 IV-4

Disposition _~_-:--=---:--_ Date AP~.2 7 Zal1 Governing Board

Contract Amount

$400.00 (Partial Contract)

Effective Date

01-19-11 01-19-11 01-19-11 01-19-11 01-19-11 01-19-11 01-19-11 01-24-11 01-22-11 01-19-11 01-19-11 01-19-11 01-19-11 01-19-11 01-19-11 01-19-11 01-19-11 01-19-11

01-19-11 01-19-11 01-19-11 01-19-11 03-01-11 01-19-11

-2-


08-15-10 thru 08-31-10 CCC

Location

LMC DVC DVC DVC LMC DVC DVC CCC · CCC DVC CCC LMC CCC DVC DVC DVC DVC . CCC

DVC DVC DVC CCC DVC CCC

( (

GOVERNING BOARD



REPORT NO. 68-C DATE April 27, 2011

PURPOSE ~mployment and Change of Status of Classified Employees


It is recommended that the following regular monthly classified employees be employed, time subject to assignment, for the position and at the salary rate indicated:

Valentin, Manuel

Vohs,John

Payroll Title/Monthly Salary

Police Services Officer Range 64, Step 1 Full-time, 12 months 5% shift differential $4,709.25

Computer Center Technician II Range 56, Step 1 50% time, 12 months $1,840.50

It is recommended that the following changes in assignment be approved:

.Ahola, Margie

Salamanca, Fernando

Payroll Title/Monthly Salary From To

Senior Administrative Secretary Range 54, Step 5 Full-time 5% longevity $4,485.00

Police Services Officer Range 64, Step 1 Full-time 10% shift differential $4,933.50

Senior Administrative Secretary Range 54, Step 5 Full-time 5% longevity $4,485.00

Police Services Officer Range 64, Step 1 Full-time 5% shift differential $4,709.25


03-15-11 DST

04-01-11 DVC


04-11-11 DVC

05-02:-11 LMC

( c Board Report No. 68-C -2-

It is recommended that the following temporary assignments be approved for the period indicated, or shorter, depending on need:

Curtis, Jennifer

Dowd, Joan

Farley, David

Gaines, Trina

Holt, Thomas

Payroll Title/Monthly Salary From

Admissions/Records Assistant " Range 49, Step 5 Full-time $3,773.00

Science Laboratory Technician" Range 56, Step 4 50% time $2,134.50

Police Services Officer Range 64, Step 4 Full-time 1 0% shift differential $5,721.10

Police Services Officer Range 64, Step 5 Full-time $5,463.00

Police Services Officer Range 64, Step 5 Full-time $5,463.00

Senior Admissions/Records Assistant Range 53, Step 4 Full-time $3,964.00

Science Laboratory Coordinator Range 62, Step 2 Full-time $4,485.00

Police Services Officer Range 64, Step 4 + 5% Full-time 1 0% shift differential $5,981.15

Police Services Officer Range 64, Step 5 + 5% Full-time $5,736.15

Police Services Officer Range 64, Step 5 + 5% Full-time $5,736.15

Effective Date/ Action/Location

03-16-11 thru 04-15-11 Continuation of 10-18-10 out of class assignment DVC

03-14-11 thru 05-15-11 Out of class assignment DVC

04-01-11 thru 04-30-11 Assuming additional duties of Field Training Officer DVC

05-16-11 thru 06-10-11 Assuming additional duties of Field Training Officer DVC

02-28- ~ 1 thru 03-31-11 and 04-18-11 thru 05-13-11 Assum,ing additional duties of Field Training Officer DVC

c Board Report No. 68-C -3-

Payroll Title/Monthly Salary Effective Date/ Name From To Action/Location

Iannucci, Jocelyn Computer Center Computer Center 04-01-11 thru Coordinator Coordinator 05-31-11 Range 64, Step 5 Range 64, Step 5 Continuation of 50% time 50% time 09-01-10 out of $2,731.50 $2,731.50 class assignment

and DVC Computer and Network Technician Range 65, Step 5 50% time $2,800.00

Kincaid, Jane Evening Program Monitor Senior Administrative 04-01-11 thru Range 56, Step 5 Secretary 04-30-11 50% time Range 54, Step 5 Continuation of 5% shift differential Full-time 08-23-10 out of $2,354.63 5% shift differential class assignment

$4,482.45 DVC

Leung, Chunni Financial Aid Assistant II Financial Aid Assistant II 04-01-11 thru Range 53, Step 5 Range 53, Step 5 + 5% 05-31-11 Full-time Full-time Continuation of $4,165.00 $4,373.25 02-22-11 assuming

additional duties of Financial Aid Specialist LMC

Pina, Priscilla PBX Operator-Receptionist PBX Operator-Receptionist 03-01-11 thru Range 46, Step 5 Range 46, Step 5 06-30-11 50% time 50% time Out of class 5% shift differential 5% shift differential assignment $1,839.60 $1,839.60 DVC

and General Office Clerk Range 38, Step 5 50% time 5% shift differential $1,509.90

c Board Report No. 68-C

Sano, David

Towers, Teresa

Wilson, Margaret

Payroll Title/Monthly Salary From

Police Services Officer Range 64, Step 5 FUll-time 5% shift differential $5,736.15

Senior Offset Technician Range 52, Step 5 50% time 15% longevity $2,356.00

Computer Center Technician II Range 56, Step 5 75% time 2% shift differential 5% longevity $3,604.68

(

Police Services Officer Range 64, Step 5 + 5% FUll-time 5% shift differential $6,009.30

Senior Offset Technician Range 52, Step 5 FUll-time 15% longevity $4,712.00

Computer Center Technician II Range 56, Step 5 87.5% time 2% shift differential 5% longevity $4,205.46

-4-

Effective Date/ Action/Location

01-26-11 thru 02-25-11 and 03-21-11 thru 04-15-11 Assuming additional duties of Field Training Officer LMC

04-01-11 thru 06-30-11 Continuation of 06-01-09 increase in time DVC

04-01-11 thru 06-30-11 Continuation of 06"'()1-09 out of Class assignment DVC

It is recommended that the following hourly classified employees be employed under the provision of Education Code Section 88003, time subject to assignment, for the positions indicated:

SUBSTITUTE

Asuncion, Hubert Garvey, Lori Martinez, Cynthia . Valadez, Pedro Vandiver, Vanessa

Payroll Title

Financial Aid Assistant I Cashier Child Care Center Assistant Custodian II Admissions/Records Assistant II

Effective Date

03-08-11 02-01-11 04-04-11 02-24-11 01-27-11

Location

DVC DVC LMC DVC DVC

( o Board Report No. 68-C -5-

SHORT-TERM

Effective Name Payroll Title Date Location

Asuncion, Hubert Financial Aid Assistant I 03-08-11 DVC Bayliss, Joseph Equipment Maintenance Worker 03-21-11 DVC Carreon, Tamara General Office Clerk 03-02-11 LMC Garvey, Lori Cashier 02-01-11 DVC Johannessen, Kristen Instructional Assistant 03-15-11 cec Jones, Lisa Contract Class Tutor I 02-04-11 CCC Lama, Ninee Instructional Aide 02-23-11 CCC Napier, Tenniquka I nstructional Aide 01-19-11 cec Palmer, Audrey Instructional Assistant 02-28-11 CCC Patterson, David Contract Class Tutor II 04-04-11 cec Reyes, David Contract Class Tutor I 01-28-11 CCC

PROFESSIONAL EXPERT/RECREATION PROGRAM

College for Kids - Community Service Program Instructors

Lear, Paula Instructor I (Cartooning) 06-14-11 DVC Moore, Kristy Instructor II (Study SkillslWriting) 06-14-11 DVC Stutzman, Brenda Instructor II (Computers) 06-14-11 DVC Werner, Ralph Instructor II (Cartooning) 06-14-11 DVC

College for Kids - Instructional Aides

Hartshorn, Guy Aide I (Music) 06-14-11 DVC

GRATUITOUS

Hall, Clayton Instructional Aide 03-01-11 DVC Hashmat, Salma I nstructional Aide 03-01-11 DVC Hernandez, Frank Program Director 03-01-11 CCC

(MET AS, MCHS Advisory Board and Garden Project)

Tonne, Philip Instructional Assistant 01-12-11 DVC

APPROVED ~r~A~' ~~~ Disposition _______ Date ....jA~P!H-R....;.2t...:,7r-2I+Ql+ll1f--------=---=-----=~--.:;~~--=;..---

Governing Board Secretary

(

REPORT NO. 68-D

GOVERNING BOARD



DATE April 27, 2011

PURPOSE Sabbatical Leave Applications - Faculty


It is recommended that the sabbatical leave applications received from the following faculty members and reviewed by the Sabbatical Leave Committee be approved for the time period indicated below and for the purpose as stated in the application.

Appell, Glenn Denning, Joann Edwards, Karen Geringer, Ellen Huffman, Laurie Perfumo, Pamela Walker, Ted

Location

DVC DVC DVC CCC LMC LMC DVC

APPROVED Disposition Date APR 2 7 2011

Governing Board

Leave Period

Spring 2012 Split Year: Fall 2011; Fall 2012 Academic Year 2011-12 Spring 2012 Fall 2011 Spring 2012 Spring 2012

.r Secretary

GOVERNING BOARD


OF

REPORT NO.

PURPOSE

68-E

CONTRA COSTA COUNTY MARTINEZ, CALIFORNIA

Sabbatical Leave Reports - Faculty


DATE April 27, 2011

It is recommended that the sabbatical leave reports submitted by the following faculty members and reviewed by the Sabbatical Leave Committee be approved for the time period indicated below and for the purpose as stated in the application:

Barksdale, Jessica Freidenreich, Jennifer Lin, Sheree Maruyama, Mervin McClain, Barbara Seidler, Eleanor Whitman, Nancy

APPROVED

Location

DVC DVC DVC DVC CCC CCC LMC

Disposition Date APR 2 7 7011 Governing Board

Leave Period

Fall 2010 Fall 2010 Split Year: Spring 2010; Fall 2010 Fall 2010 Fall 2010 Fall 2010 Fall 2010

REPORT NO.

PURPOSE

c

68-F

GOVERNING BOARD



Faculty Service Area Assignments


DATE April 27, 2011

It is recommended that the following academic employees be assigned to the Faculty Service Area indicated:

Faculty Service Area

Real Estate Chuah, Cheong Gunder, Paula Education; Foreign Languages (German); Linguistics

APPROVED Disposition _---=-_-=--=---=-_Date APR 2 7 7011

Governing Board Secreta j

REPORT NO.

PURPOSE

69-A

GOVERNING BOARD



DATE April 27, 2011

Approval of New Associate of Science Transfer Degree in Criminal Justice and New Associate of Arts Transfer Degree in Communications - Contra Costa College


It is recommended that the attached, new Associate of Science Transfer degree in Criminal Justice and the new Associate of Arts Transfer degree in Communications at Contra Costa College be approved.

The proposed new degrees have been reviewed by the District's Educational Planning Committee as required by Board Policy 4008.

Disposition APPROVED Date APR 2 7 2011 Governing Board

------------.-.. ----.-. ---r -- ----------_._-- r- _____ .... ..

GGG-501

02/28/2011

Communications (AA-T) PROPOSED PROGRAM TIlL!'

CONTRA COSTA COLl.EGE

CONTRA COSTA

(8) California Commullity Colleges

Rev. January 2011

NEW CREDIT PROGRAM

Shannon Beckham ("O"T ACT PI:RSON

TITLE

DISTRICT

06/01/2011 I'IIOSE l'>1O\lHEI{

[email protected] PIWJECTEfl PRO()R,\M STMlT D,HE

GOAL(S) OF PROGRAM:

o CAREER TECHNICAL EDUCATION (CTE)

E ·~.""IL ADDRESS

iii T){ANSFER 0 OTHER

I TYPE OF PROGRAM (SELECT ONLY ONE):

o A.A. DEGREE 0 A.S. DEGREE G AA-T DEGREE (for InIl1Srcr)* 0 AS· T DEGREE (lor Iral1~li.'n* I CERTIFICATE OF ACHIEVEMENT: 0 18+ semester (or 27+ quarter) units

L 0 12-18sentt=stcqor 18-27 qllartcr) units

* The AA-T and AS-T degrees fulfill the requirements of California Education Code sections 66745-66749. also known as the Student Transfer Achievement Reform Act. See special instructions provided here.

PLAI\NING SUMMARY Recommended T.O.P. Code 150600 Estimated FTE Faculty Workload 5.3 Units for Degree Major or Area of

18 to 18 Number ofNcw Faculty Positions

0 Emphasis Total Units for Degree 60 to 60 Est. Cost, New Equipment $0 Required Units-Certificate Cost of New IRe modeled Facilit'l SO Proiected Annual Completers 20 Est. Cost, Library Acquisitions sO Projected Net Annual Labor Demand When will this program undergo

Month_~_ (CTEI review as part of college's

Program Evaluation Plan? Year 2015

Attachments requiredjor this form: • Required signature page -- Please retain the original signatllre page/or your records

and upload a scan of the signature page as an attachment. • Development Criteria Narrative & Documentation (with all q.ttachment.5):

o Labor/lob Market DATA (CTE only) o Employer Survey (CTE 0111}~ o Minutes of Key Meetings o Outlines of Record for all Required Courses o Tran.~ler Documentation alapplicable)

( ... ---.- ------------- -.-._---

) ( CC(,-50 I: APPROVAL- -NEW CREDIT PROGRAM Rev. March 2009

REQ1JIRED SIGNATURES

Proposed Program Title __ 6.=. ~·_o_V_lIl.-.:..-""_1._ ..... _,,_<._. -=L . ..:..;rH_::;").:.....-=\J<=--~_....;s=--{_)._( Or ·lJ College __ {j~~~~~ __ ~~~':!~: _____ ._ LIBRARY AND LEARNING RESOURCES

Library and learning resources needed to fulfill the obje~tjves of the program are currently available or are adequately budgeted

z.-P-"?/t( ~~-'->. ....... (~~""''- - ' .' __ C\\Q", be",'''''c.=x-'-11 '\1 ~- SIGN.'\TURt:. CHI EF I.IURARIANiI.EARNING RtSOIJR ·F.S. I YI '~.u 1)1< PI(IN It I) NAMt-

CAREER TECHNICAL EDUCATION ONLY: It It Program fulfills the requirements of employers in the occupation. provides students with appropriate occupational competencies_ and meets any relevant professional or licensing standards.

LJ/\ II ' SIGN/\ TURF.. ADMINISTRATOR OF l"I" F. TVPED OR PRINTED N "1M I,

IJ/\ II: SI( ; NAHJRF.. CHAIR. tI~. ADVISOR v COMMITH l: TVI'ED OR PRINTF.D NAMF

Program was recommended for approval by Regional Occupational Consortium on ________ (date).

LJ.'\l1: SIGNATURF.. CHAIR. RF.GIONAL CONS()RTlUM TYPED ': )R PRINTI:D NAMl;

LVCAL CUKKIUJLUM AI~I-'KVVAL

Program and courses within the program have been approved by the curriculum committee and instructional administration. and satisfY all applicable requirem ts ofTitle 5 ~tio~_ .

. ,~r~ IJ" II: TYPED I1R PRINTEL> NM7:

J( If IV l J £:1 III 71l./.-t3 U l E--q YPt-.1) 01< PKIN 11, 1) NAMI:

('" (lL,) L 111 f.t"·C-1't I Yl'~.l) lH( I'KIN 11 :1) NAM~

AK....EI4) '1 Y!'tV UK I'I<IN 1 loll N/\Mt-.

LULLl:tJt. PKt.~IDtNI

All provisions of Title 5. Chapter 6 have been considered. The college is prepared t support establishment and maintenance of the proP9scd. · stnlctional program. ,/l . 1/ " { /.' 24 'il-' ~ LU ~~ '1~ r I ':: 1-- III /", . t...., . I ( 1-/ ~~ -J

IJAII . I YI'~.iJl~. 1' NI~.I}N/\MI·.

UI~IKICI APPKUVAL

Qn (date). the goveming board ofthc __________________ District approved the instructional program attached to this application.

IJ/\I ~. SIGNATlJRI:. SUPERINTF.NDF.NTiUIANCELI.OR OF DISTHlcr lYPEI> OR PRINTED NAME

SUBMIT ORIGINAL AND ONE COPY OF THIS FORM AND ALL ATI ACHMENT

·c:

. __ . __ . __ . . _. __ ._-_ . . _- -.-----

( o GGG-SOl Rev. January 2011

DEVELOPMENT CRITERIA NARRATIVE & DOCUMENTATION

Attach a docllment that describes the development of the proposed program, addressing the five criteria as listed below. Number the sections of the narrative to match the lists below. If appropriate, you may note that a scction is "not applicable" but do not re-number the sections. Provide documentation in the form of attachments as indicated.

Criteria A. Appropriateness to Mission I. Statement of Program Goals and Objectives 2. Catalog Description 3. Program Requirements 4. Background and Rationale

Criteria 8. Need 5. Enrollment and Completer Projections 6. Place of Program in Curriculum/Similar Program:; 7. Similar Programs at Other Colleges in Service Area ~. Labor Market Information & Analysis (eTE only) 9. Employer Survey (CTE only) 10. Explanation of Employer Rc\ation~hip (CTE only) II . List of Members of Advisory Committee (CTE only) 12. Recommendations of Advisory Committee (CTE only) Attachment: Labor I Job Market Data (eTE only) Attachment: Employer Survey (CTE only) Attachment: Minutcs of Key Meetings

Criteria C. Curriculum Standards 13. Display of Proposed Sequcnec 14. Transfer Documentation (ifapplieable) Att:lchmellt: Outlines of Record for Required Courses should be separately attached to each COllrhC

Attachment: Transfer Documentation (ifapplicable)

Criteria D. Adequate Resources 15. Library and/or Learning Resources Plan 16. Facilities and Equipment Plan 17. Financial Support Plan I tl. Faculty Qualifications and Availability

Criteria E. Compliance 19. Based on model curriculum (if applicable) 20. Licensing or Accreditation Standards 21. Student Selection and Fecs

-=,-------_._. -- _._.------.--.-_ .. _.--------c----.---- ( ! ' /\A

.-=~

~I CONTRA COSTA COLLEGE

REQUEST FOR NEW MAJOR/ CHANGE OF MAJOR

I ( , J

REQUEST FOR NEW CERTIFICATE/CHANGE OF CERTIFICATE REQUEST FOR NEW DEPARTMENT/ CHANGE OF DEPARTMENT

You may use this form to: Delete an entire major

(Please check the appropriate box) Delete an entire certificate

x Create a new major in a program Add another major

Create a new certificate in a program Add another certificate

Change the name ofa major Replace an existing major Other changes to major

Change thf~ name of a certificate Replace an ·existing certificate Other changes to certificate

Change a major by addingideleting courses Creatc a new Department/Program

Change a certificate by adding or deleting courses Change the name of a Department/Program

Reason for Change (if lIpplicahle) : [Clllnpliancc \\ith SB j .t4n rcquires ,I nc\\ TMC AS."!" in Communicatiol1:; Studies.

Department Name: rl-'-s"-pe.::..;e:....:c"'h ____________ _

Program Name: LI .::.S.<:.Pe.::..;e:.::c"'h __________ _

Name of Major: 1..Ass.Qc·iates .of A!ts Degree of Transfer for Communications

Name of Certificate: I '-______ _ o Certificate of Achievement 0 Ccrtific;lte of Completion Total of Hours (ifapplicahlc) 0

Course(s) added/unit value: Please indicate if e()ur~e is required or is rcquin:d us one o[ltion thlill a liST or approved courses: i.e .. "6 umb from the 101ll1\\ in!?:" Core Course:

COMM 110 . ~ch 1:20 Public Speaking 3 units

FROM LIST A:~ : b iA.:.-':II.:...<)'-~.L'7-=:iJL_:_--.-.---------Speech 141 Argumentation and t )ebatc 3unit COMM 120 Speech 128 Interpersonal Communications 3units COMM 130

FROM LIST B: Any two (6 units) -Speech 160b Forensics 3 units COMMI60b Speech 122 Intercultural Communication 3 units COMM 150 Speech 121 Critical Th ink ing (Persuasion) 3 un its TBA Speech 1211 Critical Thinking IGETC (Persuasion).3 units TBA JRNAL 130 Mass Communication "fBA Any course that has articulation as lower division major preparation for the communication studies major at a CSU. (3)

FROM LIST C Anyone of the following (3 units) Any List A or List B course not used above

-ANTRO 130 Cultural Anthropology 3 units S TBA

-;(5 PSYCH..:b3aiIfr 220 units 3 SOCIO 220 Intro to Sociology units 3 ENG I B English comp -'- literature units 3 ENG IC English comp + critical thinJ...ing units 3 JRNAL 120 New!writingand rcporting 4uni\.i JRNAL 122 Ne~<;paper production I 3ullits Jrl '" fLI) r F;tft7 ·t-. "'VIti!.£: cr!- .. r:..~~ Uk'7"~

PSYC 110 SOCIIIO

Course(s) deleted/unit value:

J

---··--·-·--------r - .. --.------------------{

***"'SIGNATURES **** Faculty originator:

Department Chair:

DlC Chair: ~--~----------~~~~~~~~~~~--~

Division Dean:

ClC Chair: J. Berner ~---~~~~~~~~~--~-----------~

Senior Dean of Instruction: C. Maga .

2:'23.' 11

::;.""Date: 2.i23.' 11

Date: 2. ·2.3111

Date: 2/23'- 11

Date: 2!23i1 1

Date: .,/. J .. , Distribution: Instruction Office (original), Articulation Office. Admissions and Records Office. Faculty Originator.

Department Chair. and Division Office Furm Revised 05/()7

.-.... --.. -------...... ... r"--... -. .---.----.--.- ... -... _.-... -(.~ .. -.. -S peechiCommunication Studies AA-T Degree for Fall 2011

A. Appropriateness of Mission

1. The Speech program at Contra Costa College has participated in the Statewide C-ID.net collaboration to develop a transfer model curriculum pursuant to the requirements ofSB 1440. OUf goal is to provide opportunities for our students to transfer to four-year institutions in the CSU system. This degree model does not deviate from the agreed upon C-ID.net model.

2 Catalog Description Course(s) added/unit value: Please indicate if course is required or is required as one option from a list of approved courses; i.e., "6 units from the following:"

Core Course: Speech 120 Public Speaking COMM 110 FROM LIST A: TMC

3 units

Speech 141 Argumentation and Debate 3Wlit COMM 120 Speech 128 Interpersonal Communications 3units COMM130

FROM LIST B: Any two (6 units) Speech 160b Forensics COMM160b

3 units

Speech 122 Intercultural Communication 3 units COMM 150 Speech 121 Critical Thinking (Persuasion) 3 units TBA Speech 121 I Critical Thinking IGETC (Persuasion) 3 units TBA JRNAL 130 Mass Communication TBA Any course that has articulation as lower division major preparation for the communication studies major at a CSU. (3)

FROM LIST C Anyone of the following (3 units) Any List A or List B course not used above ANTRO 130 Cultural Anthropology 3 units TBA PSYCH 130 or 220 units 3 PSYC 110 SOCIO 220 Intro to Sociology SOCIIIO

units 3

ENG 1B English comp + literature units 3

Course(s) deleted/unit value:

ENG 1 C English comp + critical thinking units 3 JRNAL 120 New writinn and reporting 4 units ~~~~~~ __ ~~'~Q~~L-__ ~ ____________________ -L ______ . ____________ ~

--------------------·-0 Speech/Communication Studies AA-T Degree for Fall 2011

--- -------- ---_._---(

~JR~N~A~L~I~22~N~e_w_s_p_ap_e_r_p_ro_d_u_c_ti_o_n_l ____ 3_un_i_ts _________ ~-__ ------·--- -~ New Total Units: 18 ~

3. Program requirements: The program is designed in collaboration with the CSUs as part of the requirements ofSB 1440. Most of the courses are transferable to the CSUs and provide students with the opportunity to match transfer courses with their target CSU for transfer. Additional requirements: 60 units total of CSU transfer general educational requirements

o 18 in major o 2.00PA () Degree cannot require health education and PE o No local requirements for the transfer degree

4. Background and Rationale: This program meets the mandate ofSB 1440 which requires that Community colleges develop transfer model curriculum in collaboration with the C-ID. net organization.

B. NEED

5. Enrollment and completers projections: 20-30 students will start this track yearly, with a 15-20 students/per year completion rate after the first two-year cycle.

6. This program is unique because it leads to a guarantee transfer as ajunior to CSUs that have Communication Studies degrees and all similar courses are transferable to that program as mandated by SB 1440.

7. This is the first such degree in our service area and is mandated by law so impact is not an issue, as with previous Speech/Communication degree criteria for approval.

8. Not Applicable. 9. Not Applicable 10. Not Applicable 11. Not Applicable 12. Not Applicable

2

0 ----·-- --------_._--- - - .. . - - .

Speech/Communication Studies AA-T Degree for Fall 2011

Criteria C: Curriculum Standards

J 0_ Display of Proposed Sequence of courses:

I st semester 2nd semester 3rd semester -Speech 120 Elective Elective Speech 128 Elective

c

4 tn semester Elective

11. All courses in this degree transfer to a larger number of California state universities.

Criteria D: Adequate resources 15,16,17 and 18 do not apply as this college and program already have a terminal associates degree. We are just providing a transfer degree with faculty, facility and courses that already exist and are substantial to accommodate this new degree. This degree has been created to comply with SB 1440 and is a recognized C-ID.net agreed upon A.S.-T degree for Communication Studies transfer students.

Criteria E. Compliance

19. This degree is based on the model C-ID.net agreed upon curriculum for the Speech/Communication A.S.-T degree. It follows the model exactly and no modifications have been made.

20. Contra Costa College is accredited through the Accreditation Commission of California Community and Junior Colleges.

21. Students who are registered with Contra Costa College are eligible for this program and current California Community College tuition apply.

3

-- ---C

eee-501

'8 ' Califomia CO/llmullity Colleges

Rev. January 2011

02/28/2011

C'r<..J \,EW CREDIT PROGRL\]H

AC1rrilliisli atisA oWustice (AS-T) Shannon Beckham I'RlJ~' 'SED PR( .l(.;R'>'~111IU, ( · ... 7'T.>.(" f PERS07' CONTRA COSTA

• ·(lll.[c:;r I rILE CONTRA COSTA \J1~lRI"'T

06/01/2011 PIlON£: r-:nIBER

[email protected] Pkll!E(,TED PR()GRA~I ST.\RT D .. HF.

GOAL(S) OF PROGR-\.:\l:

o CARFER TEClI:\ICAL EDlTC.\ T1n~ (e In

TYPE OF PROGR..·nr (SELECT O~LY O~E):

[·\1,.\11. '>'llJlRl~S

iii TRANSFER 0 OTHER

o A.A. nr.(iREI. 0 AS nr.<iRf.F 0 A:\-T OFGRIT (Ii" tntnsl<:r)* G AS-T OF.('iRIT (ltll' tnmsli!r)·

CERTlflCAIT or ACHIEVEMENT: 0 1 N+ SClllC,lcr (or '27- qll~l1Cr) lIllih

o 1 '2-1 X sL:mc:slC:I' (or 18-'27 'llIal1!!r) lIllit,

* The AA-T and AS-T degrees fulfill the requirements of California Education Code sections 66745-66749, also known as the Student Transfer Achievement Reform Act. See special instructions provided here.

PLANNING SUMMARY Recommended T.O.P. Code 210500 ESlimated FTE FOIcultv WorkloOld 2.3 Units for Dcgrcc Major or Area of 181018 ?\umber ofNcw Fnculty Positions 0 Emphasis TOlal UUilS for DC!l.fCC 60 to 60 Es\. COSI. :-.Jew Equipment sO Required Units-Ccl1ilicate COSl of NcwlRemodelcd Facility sO Projectcd AlUltIal C01l1plcters 20 Est. COSI. Library Acquisilions SO Projected Nel Amllial L1bor Demand When will this progmm undergo Month~ (CTE) rcyiew as POIrt of college's

Program Evaluation Plan? Year 2013

At/(/c/7mel1ts reqllired/in- t/7is./hrm: • ReqUired signatllre page -- Please retain the original si~nuture page.fhr YOllr rec()fyl,'

and upload a SCWI q/'lhe signatllre {Jage ({S lIl7 attachment. • IJevelo{J/I/('nt Criteria Narrative &- Documentation (..,\'ith all lIf1achmel1ls):

o Lahor/Jo/J Markel DA fA (en-: Oll~l') o /:'mp!oyer SlII·vey (( Tf.: (}fl~l') o Minl/tes o(Key Meetings o Outlines (dRecord/iJr all ReqUired ('mlnieS o TramIer Doc1Imentation (((applicable)

(') - - -----_ .. _-_._----(

CCC-501: APPROVAL-NEW CREDIT PROGRAM

C·I,n·HHL[

Proposed Program Title (J\ b -p.,,~) _

L1BKAR Y ANLJ LEAKNING RESOURCES

REQ~JIRED SIGNATURES Jli(,iiCC

A· S. ·-T' College

Rev_ March 2009

Library and learning resources needed to, fultill the objectives of the program are currently available or are adequately budgeted

'lID I, ( ~~~.) _.,' J""';~ :.;.~:...". ,. . ..... ~ '''::-- ~'~ ' '--IJAll ::>1l,,'111 I UK~ .. UIII: I' I.IHK.'II<IIIN!Ll:AKNINu KI:~\)lJKll:~. M/\N" utK I Yl'tUUKI'KINII;lJi'oIlMt-.' <;

CAKEEK TECHNICAL EUUCATION ONLY:

Program fulfills the requirements of employers in the occupation. provides students with appropriate occupational competencies. and meets any re~evant profes_. - n~1 or !icensing st dards, ~ I

2/Iq-tl f/f2(Sci I/y I.e, d; DDII/ 1)11 II '. ! ;-; TYP!oI) OJ{ PRIN I !-.I)_ AME

7)17 rjl /CIC I-V"t,·Z/) II 1)/\ I~.

Program was recommended tor approval by Regional Occupational Consortium on _. ___ .. _____ _

/V)A: ._ (date)_

1)/\ II'. :' :uN/\ I UKt.l'H/\IK. Ktl,IUN/\1. lllN!>lll< IIlJM I Y I'r.1) UI< I'J{IN It_I) NIIMr.

LOCAL CUKKIL ULUM APPKUV AL

Program and courses within the program have heen approved by the curriculum committee and instructional administration. and satisfy all applicable re~?ents of Title 5 regulations, _

/ /

I Y I'tU UK I'KI N I lU N/\Ml, "f Ikl V C;' rut ZI2.L.-B 81E I t.u UK I'KI N 11-.1) N/\Mt-.

") i Ib/ II

~II.:

, Z. V/\T .

C Age L. 1l1d4;'ti I ~ l'r_D l)J{ I'KIN II:U NAMI:

I YI'I :UUI( I'KINI~.I)NIIM~_

LULLt.LJt. t'Rt.~ILJEN I

All provisions orTitlc 5. Chapter 6 have been considered, The college is prepared to support establishment and maintenance of the proposed in~tructional rogra~ ". / I - / ' :J{.2 t/ II -- (L-It!a:cZ/i(,i ~ It ~ u,J

Ollf!:

Ul~ I KIC I At't'KUV I\t.

On (date), the governing board of the InstructiOilai program attached to this application,

___ District approved the

LIlli I'. ~llIN/\ IIIKL:_ ~l 11'I:.KIN II:NI)"N I iL IIANll:LI.ul< lI~ 1)1:, I KIL"I I YI'tLJ UI( PKIN It:1) N/\Mt

SUBMIT ORIGINAL AND ONE COpy OF THIS FORM AND ALL ATTACHMENT

'c:

--.-------.-----c GGG-501 Rev. January 2011


Attach a document that describes the development I)f the proposed program, addressing the five criteria as listed below_ Number the sections of the narrative to match the lists below. If appropriate, you may note that a section is "not applicable" but do not re-number the sections. Provide documentation in the form of attachments as indicated.

Criteria A. Appropriateness to Mission I. Statement of Program Goals and Objectives 2. Catalog Description 3. Program Rcquiremcnts 4. Background and Rationale

Criteria B. Need 5. Enrollment ancl Completer Projections 6. Place of Program in ClIITieulum/Similar Programs 7. Similar PrognllllS at Other Colleges in Service Area S. Labor Murket Inrormation & Analysis (CTE only) 9. Employer Survey (CTE only) 10. Explanation or Employer Relationship (CTE only) II. List of Members of Advisory Com!Uillee (CTE only) 12. Recommendations of Advisory CO'l1mittee (CTE only) Attachment: Labor / Job Market Data (CTE only) Attachment: Employer Survey (CTE only) Attachment: Minutes of Key Mectings

Criteria C. Curriculum Standards 13. Display of Proposed Sequence 14. Transfer Doeulllentation (if applicable) Attachment: Outlincs of Record for Required Courses should be separately attached to each cuursc Attachment: Tmnsicr Documentation (if applicable)

Criteria D. Adequate Resources 15. Library andlor Learning Resources Plan 16. Facilities and Equipment Plan 17. financial Support Plan I S. Faculty Quulifil:utions and Availability

Criteria E. Compliance 19. Bused on Illodel curriculum (if applicable) 20. Licensing or Accreditation Standards 21 . Student Selection and Fees

..... -.---.---- .--.. -.. -- .---z- .-. ------_._----------( -------_. '-' -

~ " CONTRA COSTA COLLEGE

REQUEST FOR NEW MAJOR! CHANGE OF MAJOR REQUEST FOR NEW CERTIFICATE/CHANGE OF CERTIFICATE REQUEST FOR NEW DEPARTMENT/ CHANGE OF DEPARTMENT

You may use this form to: (Please check the appropriate box) Delete an entire major

x Create a new major in a program Add another major Change the name of a major Replace an existing major Other changes to major Change a major by adding/deleting courses Create a new DepartmentiProgram

Delete an entire certificate Create a new certificate in a program Add another certificate Change the name of a certi ficate Replace an existing certificate Other changes to certificate Change a certificate by adding or deleting courses Change the name of a DepartmentiProgram

Reason for Change (ij"applicable):

I

fhis degree ha~ been created using the Transfer Model (riminal)u.<;tice Curriculum template negotiated hetweenthe California Community College and California Stale Universities Chancellors olTIces in collabomtion with Community College and CSl! facultv senates. This degree meets the lel!al mandate tor transtt:r degrees as required in SR 1440 ( 201U)

Department Name: I Administration of Justice

Program Name: I Administration of Justice t .. ,! .

Name of Certificate: L-_______________________ . _________ --'

D Certificate of Achievement D Certificate of Accomplishment Total of Hours (if opplicublcl c=J

Course(s) addedfunit value: Course(s) deletedfunit value: Plcase indicate if course is rcquired or is required as one option from a list of approved courses: i.e .. "6 units from the following:"

Ti.tle (u~its) C-ID Designation

Core 6 units Adjus 120 Int~o to Crim inal Justice CJ 110

Adjus 121 Concepts of Criminal CJ 120

Law

Select 12 units_or 4 courses from tbe follow}ng:

Adjus 222 Investigations CJ 140

Adjus 221 Evidence CJ 124 . Adjus 122 Procedures CJ 122 --Adjus 223 Community Relations CJ 160

Adjus 124 Intro to Corrections CJ 200

Adjus 130 Juvenile Justice CJ XXX

Previous Total Units: I N/A

New Total Units: I 18

Suggested Sequence of Courses (optional)

Fall Spring Fall Spring

Adjus 120 Adjus 122 or elective Adjus 223 or elective Adjus 222 or 124

Adjus 121 Adjus 221 or elective

New/Revised MajorsfCertificates become efTectiH: Fall 2011

._--

---. ------_ ... _ .. ---- _ .. _----------------

~ o CONTRA COSTA COLLEGE

REQUEST FOR NEW MAJOR/ CHANGE OF MAJOR REQUEST FOR NEW CERTIFICATE/CHANGE OF CERTIFICATE REQUEST FOR NEW DEPARTMENT/ CHANGE OF DEPARTMENT

You may use this form to: (Please check the appropriate box) Delete an entire major

)( Creatc a ncw major ill a program Add another major Change the name of a major Replace an existing major Other changes to major Change a major by adding/delcting courses Create a new Departll1ent/Program

Reason for Chall~e (i(applicubfej :

Delete an entire certificate Create a new certificate in a program Add another certificate Change the name of a certificate Replace an cxisting certificate Other changes to certificate Change a certificate by adding or deleting courses Cll<Inge the name of a Department/Program

This degree has been creatt:d using Ihe Trunsti:r Modcl Criminal Justice Curriculum template negotiated between the Caliltlrnia COlllmunity College "nd California Slate Universities Chancellors offices in collabomtion with Community College and CSU faculty senates. This degree meets the legalmantiate lor tran~rcr degrees as required in SB 1440 ( 2010)

Department Name: I Administration of Justice

Program Name: I Administration of Justice

''''' Name of Major: Associate of Science Transfer De 'ree in Atltiiinishntion efJustice ~

:'oiame of Certificate:

o Certificate of Achievement 0 Certiticate of Accomplishment Total of Hours (ifapplicublc) C:=J Course(s) added/unit value: Course(s) deleted/unit value: Please indicate if course is required or is required as one option from a list of approved courses: i.e .. "6 units li'om the following:" Title (units) C-ID Designation A. Core 6 units Adjus 120 Intro to Criminal Justice CJ 110 Adjus 121 Concepts of Criminal CJ 120 Law

B. Select 12 units or 4 courses from the following: Adjus 222 Investigations CJ 140 Adjus 221 Evidence CJ 124 Adjus 122 Procedures (,J 122 Adjus 223 Community Relations CJ 160 Adjus 124 Intm to Corrections CJ 200 Adjus 130 Juvenile Justice CJ~X

1""& ,4

C. Select anyone (I) GE course if less than 12 units was selected from List B. 5 '--, /1 Socio-220 Introduction to Sociology -7 ~., ,0

Psych-220 General Psychology -----=J -'1 IltJ Math 164 introduction to Stutistics

. "-.

Previous Total Units: H¥.- -New Total Units: Itl ----

Suggested Sequence of Courses (optional)

-----------·---·--·---·- r---- -- -----.------------.---(

Faculty originator: Rick Ramos Date:

Department Chair: Rick Ramos Date:

DIC Chair: Rick Ramos Date:

Division Dean: Susan Lee Date:

CIC Chair: Jason Berner Date:

Senior Dean of Instruction: Date:

Distribution: Instruction Office (original)_ Articulation Office. Admissions and Records Office. Faculty Originator. Department Chair, and Division Office

Form Revised 11107

**This dCW'ee will he listed il1lhe Cutulog with the/i)l/olI'ing admonishment:

Pl!nt/ing tlrl! apprm'al (I/tlrl! California Stall! Clrancl!lIors offiCI! .

.. -------- -··---------T· ... -- -.-.. -----.-.------------- -C---- ...

Administration of Justice AS-T Degree for Fa1l2011

A. Appropriateness of Mission

I. The administration of justice program at Contra Costa College has participated in the Statewide C-ID.net collaboration to develop a transfer model curriculum pursuant to the requirements of SB 1440. Our goal is to provide opportunities for our students to transfer to four-year institutions in the CSU system. This degree model does not deviate from the agreed upon CID.net modeL

2. Catalog Description

!!'itl~ .< D:n.its) Core 6 units

~ - ~ . Adjus I~Q Intro to .CriJ!l~al !~.sti~e Adjus 121 Concepts <:>f Crimi!l.al .!:-aw

_ ,C;:-ID DesIgnation

CJ 110 CJl20

~~~e.ct !.2 ,!~it~_ or 4 c~~rse~. fr,:0!I.! ~~~ folIo,!i!lg: Adjus 222 ~nv~~tigati~~s CJ 140 Adjus ?~.1 Eyic!~1!ce . __ ... __ . lCJ 124 ~~jll~ ).?2 _~ro~e~ur.~s _ . _ } ::J !?2 Adjus 223 Community Relations CJ 160 Adjus 124 Intro to Corrections CJ 200 Adjus 130 Juvenile Justice CJ TBA

3. Program requirements: The program is designed in collaboration with the CSUs as part of the requirements ofSB 1440. The first two course courses are transferable with all CSUs, however the 12 units of elective are provide students with the opportunity to match transfer courses with their target CSU for transfer. Additional requirements: 60 units total of CSU transfer general educational requirements

o 18 in major o 2.0GPA o Degree cannot require health education and PE o No local requirements for the transfer degree

4. Background and Rationale: This program meets the mandate ofSB 1440 which requires that Community colleges develop transfer model curriculum in collaboration with the C-ID. net organization. Contra Costa College is on the Administration of Justice AS transfer degree committee and participated on that committee on Oct 7, 2010 to formulate this degree.

----------- ( -- - --------- --------- -------------(

Administration of Justice AS-T Degree for fall 20 II

B. NEED

5. Enrollment and completers projections: 40-60 students will start this track yearly, with a 20-students/per year completion rate after the first two-year cycle.

6. This program is unique because it leads to a guarantee transfer as a junior to CSUs that have Adjus/Criminal Justice degrees and all similar courses are transferable to that program as mandated by SB 1440.

7. This is the first such degree in our service area and is mandated by law so impact is not an issue, as with previous AS degree criteria for approval.

8. Current labor data analysis shows a slight increase in Adjus related jobs. (See attached EMS! labor report for the fourth quarter of 2010.

9. Employer survey is not applicable to this degree because of legislative mandate. 10. Contra Costa College has maintained an advisory board made up of local chiefs of

police for the past 30 plus years. Local employers are brought together at least yearly to review program plans, SLO and Program outcomes_

11. Advisory Board members includes: Chief Charles Gibson, Contra Costa Community college Police, Chief Walt Schuld, San Pablo Police Department, Assistance Police Chief AlIwyn Brown, Richmond Police Department, District Attorney Inspector Paul Mulligan, CHP Lt. Christopher Cherry, Harold Keck, retired Contra Costa probation, all full and part time faculty of which all are retired law enforcement or corrections.

12. On October 9, 2010 the advisory boards was advised ofSB 1440 degree requirements and support the degree. Because this is a legislative mandated requirement advisory board approval is not required, but in this case our advisory board is in support.

Criteria C: Curriculum Standards

10. Display of Proposed Sequence of courses:

1 M semester 2na semester 3 nt semester 4th semester Adius 120 Elective Elective Elective Adjus 121 Elective

II . All courses in this degree transfer to a larger number of California state universities.

Criteria D: Adequate resources

2

----- _ .. _ ... - _.-... . . .

Administration of Justice AS-T Degree for Fall 2011

15,16,17 and 18 do not apply as this college and program already have a terminal associates degree. We are just providing a transfer degree with faculty, facility and courses that already exist and are substantial to accommodate this new degree. This degree has been created to comply with SB 1440 and is a recognized C-!D.net agreed upon A.S.-T degree for Adjus/CriminaJ Justice transfer students.

Criteria E. Compliance

19. This degree is based on the model C-ID.net agreed upon curriculum for the Adjus/Criminal Justice A.S.-T degree. It follows the model exactly and no modifications have been made.

20. Contra Costa College is accredited through the Accreditation Commission of California Community and Junior Colleges.

21. Students who are registered with Contra Costa College are eligible for this program and current California Community College tuition apply.

3

REPORT NO.

r (

69-B

GOVERNING BOARD



DATE April 27,2011

PURPOSE Approval of Substantial Change of Program in Associate of Science Degree in Kinesiology: Sports and Recreation Management - Diablo Valley College Degree


It is recommended that the attached, Substantial Change to Program, Associate of Science degree in Kinesiology: Sports and Recreation Management at Diablo Valley College be approved.

The proposed SUbstantial Change to Program has been reviewed by the District's Educational Planning Committee as required by Board Policy 4008.

APPROVED Disposition _--::-_-:--=-----:-_ Date APR 2 7 2Qll


---.--.. -.----------·-·------·--c-------- ( CONTRA COSTA COM:MUNITY COLLEGE DISTRICT

PROPOSED SUBST AJ~TIAL CIIANGE TO PROGRAM

Date: College: New Program Title: Degree Units:

Catalog Description:

February 22,2011 Diablo Valley College AS in Kinesiology - Sports and Recreation Management 41

The associate in science degree in kinesiology offers students two areas of specialization from which to choose: Sports and Recreation Management or Coaching. The degree is a two-year course of study designed for students who are interested in a career as an athletic coach, preparing for an entry level job in sports or recreation ad.ministration and/or wishing to transfer to a four-year institution in kinesiology or related major. It is appropriate for those students who wish to become a youth or secondary school coach and a variety of sport options are available. Students who wish to transfer to four-year institutions must consult with program faculty and college counselors to insure that the requirements for transfer to appropriate institutions are met. Possible programs of study at the baccalaureate level include pursuit of a teaching credential to become a secondary school teacher/coach, or exercise science, sports management Dr other specialty area related to the discipline of kinesiology.

The DVC associate in science degree in kinesiology with a specialization in Sports and Recreation Management is intended for transfer. Students who intend to transfer must consult with a program advisor or counselor to ensure that the requirements for transfer to four-year institutions of their choice are met. Students who intend to transfer are advised to select General Education Option 2 (IGETC) or Option 3 (CSU Breadth). Option 1 (DVC General Education) is not generally advised. The DVC associate in science degree in kinesiology with a specialization in Coaching is not intended for transfer. Students who intend to transfer must consult with a program advisor or counselor to ensure that the requirements for transfer to four-year institutions of their choice are met. Students who intend to transfer are advised to select General Education Option 2 (IGETC) or Option 3 (CSU Breadth). Option 1 CDVC General Education) is appropriate for students who do not intend to transfer.

To earn this degree, students must complete the core major requirements as indicated and choose an area of specialization. Students must complete each course used to meet a major requirement with a "C" grade or higher and complete all graduation requirements as listed in the catalog. Certain courses may satisfy both a major and a graduation requirement; however th~ units are only counted once. Students should note that this degree major has a high number of units based on the prerequisites for the undergraduate major in kinesiology. Many of the course requirements also meet CSU GE requirements.

Major requirements HSCI 230 Advanced First Aid and CPR PETHE 210 Introduction to Kinesiology

3 3

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CONTRA COSTA COMMUNITY' COLLEGE DISTRICT PROPOSED SUBST A~TIAL CIIANGE TO PROGRAM

PETHE 259 PETHE 281 PETHE 282 PETHE 284 PSYCH 101

Sport and Exercise Psychology Principles of Optimizing Human Performance Exercise Techniques and Physical Fitness Testing Introduction to Sports Medicine and Athler.:ic Training Introduction to Psychology

Plus a minimum of 3 units from: NUTRI120 Sports Nutrition: Fueling the Athlete NUTRI160 Nutrition: Science and Applications

Plus a minimum of 3 units from: BUS 240 Business Statistics MATH 135 College Algebra MATH 142 Elementary Probability and Statistics

Plus a minimum of 3 units from: BIOSC 101 Fundamentals of Biological Science BIOSC 102 Fundamentals of Biological Science with Laboratory BIOSC 116 Human Biology BlOSe 139 Human Anatomy

Sport and Recreation Management Emphasis

3 3 1 3 3

3 3

3 3 4

3 4 3 5

PETHE 215 PETHE 216 PETHE 217

Sport and Recreation Management 3 Practical Experiences in Sport and Recreation Management I 2 Practical experiences in Sport and Recreation Management II 2

Plus a minimum of 3 units from: ARTDM 171 Web Design 3 BUSAC 186 Principles of Accounting I 3 BUSMK 256 Marketing 3 BUSMG 120 Introduction to Management Studies 3 JRNL 120 Basic Newspaper Techniques 3

Plus a minimum of 3 units from 3 different PE courses 3 Total minimum required units 41

Recommended Degree Electives BIOSC 140 Human Physiology 5 PETHE 279 Overview of Sports Medicine and Fitness Professions 2

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o ( CONTRA COSTA COMMUNITY· COLLEGE DISTRICT

PROPOSED SUBSTANTIAL CI-IANGE TO PROGRAM

APPROVED:

Vice resident of Instruction

.. .. ; :)~~ . . ,b. .. /t3U---....". .-- ",/

President

Chancellor

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D3l~ of Reque,H 0 :1 2(110 I~ \~/ California Community Colleges

SUBSTANTIAL CHANGES TO AN APPROVED CREDIT PROGRAM

AS in Kinesiology - Sports and Recreation Management TITLE OF PROPOSED PROGRAM

AS Coaching TITLE OF EXISTING PROGRAM (IF DIFFERENT)

Susan Lamb CON'j'ACT PERSON

VP Instruction TITL:::

Rev. O"t. 2007

0835.60 21147 925-685-1230 x 2203 EXISTING PROGRAM T.O.P. CODE EXISTING PROGRAM UNIQUE CODE PHONE NUMBER

Diablo Valley College Contra Costa COLLEGE DISTRICT

.Fall 2011 PROJECTED START DATE FOR CHANGE

[email protected] E-MAIL ADDRESS

PLANNING SUMMARY Type of change requested: Check all that apply.

Recommended T.O.P. Code Replace Existing Program 0 Add new Certificate of Achievement 0 Units for Degree Major or Area Add Degree to Certificate program 0 ofEmehasis Add new Option/Track to Degree [RJ R-eguired Units--Certificate Delete Existing Degree Major, Track or Option 0 Projected Annual Completers Delete Existing Certificate 0


0835.60

41

NA 5

Attach a document that describes the development o:the proposed program, addressing the five criteria as listed below. Number the sections of the narrative to match the lists below. If appropriate, you may note that a section is . not applicable" but do not re-number the sections. Provi:le documentation in the form of attachments as indicated.

Criteria A. Appropriateness to Mission 1. Statement of goals and objectives for existing program, induding new changes. 2. Catalog description for existing program, including new option. 3. New requirements (list of required courses). 4. Optional: Discussion of background and rationale (if needed).

Criteria B. Need 5. Place of option in the curriculum - relation to existing program and options; relation to other programs. 6. Enrollment and Completer Projections 7. Optional: Discussion of impact on other colleges in region. 8. Discussion of labor market need or job availability (for career technical .~ducation only).

Criteria C. Curriculum Standards 9. Transfer applicability to two 4-year institutions (if applicable).

Attachment: Course outlines for required cours~'s (required for all applications). Attachment: Articulation Agreements (if applicable) .

Ifapplicable to revised program: 10. Criteria D-Adequate Resources: Facilities, additional faculty, and new equipment or library resources 11. Criteria E-Compliance: Enrollment restrictions and licensing or accreditation standards

SUBMIT ORIGINAL AND ONE COPY OF THIS FORM AND ALL ATTACHMENTS

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(

HEQUlRED SJG!,\,A TURES

Title of Proposed Program A.S. Kinesiology: Sports and Recreation Mana!!ement College Di:ibic \--al!ey Colle!!e

LOCU CURRlCULUM ;\PPROVAL: Changes proposed in this applicatio~,have been approved by the curriculum committee and instructional administration, and a1l

1ap' Ij'ca Ie i~;quirements ofT~~~.~ 5 regulations have been satisfied.

/ / /1 ··1 /' I \I :2 -1- z -l·~ (I ,VI/ I 1/'" //1 Cd ID-{ J. Vti..>f!r\l

DATE n'PEDORPRl IT 'AME

TYPED OR PRINTED !l'M.IE

TYPED OR PRNTED I'AME

CAREER TECHNICAL EDUCATION ONLY: Program fulfills the requirements of employers in the occupation, provides students with appropriate occupational compe c- ~yme ~eets any relevant professional or licensing standards_

)//6/1( . ~ ~'rr- SJuJL DATE SIGNATIJRF.. ADMINISTRATOR OF C-"E n1'ED OR "IUNTED NAME

SUBSTANTIAL CHANGES TO COACHING DEGREE

Changes proposed in this application have been reviewed by the Career Techni:::al Education Regional Consortium, and approval was recommended on Januarv 20_ 2011 (date)_

01121 '11 DATE

-"""",."..-/ #4 < ~~~~

SIGNA ThlU:. CIVJR REGIONAL CONSOR TlL;M

COLLEGE PRESIDENT:

Rock Pfotenhauer. BACCC Chair lYPED OR )'R (I\'lED K .. ME

All provisions of Title 5, Section 55130 have been considered. All factors, taken as a whole, support establishment and maintenance of th:troposed changes to an existing, approved program.

~.t)-- f?£ .--Z/'l-lf/rr I ~~~ lL~v ba.V"~'''-I DA E --. SIGNA l1JRE~~ENT Of mE COl.LE OE TYPED OR rRJl\'TED NAME

DISTRICT APPROVAL (check one): ::J On (date), the governing board of the _____________ _ District approved the proposed changes to this existing program attached to this request.

o The governing board has delegated to :ne the, uthority to approve substantial changes to existing programs, and I have approved the option or certificate attached to this request.

n\)Jd<.~ MGkL·v .. J~~ DATI. SIGNATURE. SUPERJNTEND!:""TICHANCLLOR OF ;»)SiPJC TYPED OR nl'ITED NAME

SlJBMIT ORIGINAL A?'iD ONE COPY OF THIS FORNi: A_"\fD ALL ATTACHME!\TS

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CCC·510 Rev. Oct. 2007

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1. Statement of Program Goals and Objectives

The associate in science degree in kinesiology program offers students two options. All students complete core requirements and choose one of two available options: coaching (currently approved program) or sports/recreation management. The overall program goals include both transfer and CTE. The coaching emphasis was developed as a career ladder, since it offers certificate, degree and transfer options. For the proposed new sports and recreation management emphasis, while there is the potential to find employment after completing the AS degree, students are counseled that in order to be competitive in the job market, transfer to a four-year institution and completion of a program in kinesiology is recommended prior to finding employment. For this reason, the program is designed as a transfer program and the courses are sufficiently aligned and articulated to 4-year schools so that students earning their degree will have completed a significant percentage of the lower division major requirements.

This program will addresses two of the three core missions 0: the commL.nity colleges: transfer and CTE. Specific program objectives include the following_ Upon completing the program, the graduating student will be able to:

1. Transfer to a four-year institution 2. Compare and contrast career opportunities within the sports management and kinesiology sectors 3. Apply management and organizational techniques to the sports ar.d recreation setting 4. Design individual components sports management programs 5. Display an understanding of principles of Kinesiology

2. Catalog Description

The associate in science degree in kinesiology offers students two areas of specialization from which to choose: Sports and Recreation Management or Coaching. The degree is a 1:\I\!o-year course of study designed for students who are interested in a C3.reer as an athletic coach, preparing for an entry level joh in sports or recreation administration and/or wishing to transfer to a four-year institution in kinesiology or related major. It is appropriate for those students who wish to become a youth or secondary school coach and a variety of sport options are available. Students who wish to transfer to four-year institutions must consult with program faculty and college counselors to insure that the requirements for transfer to appropriate institutions are met. Possible programs of study at the baccalaureate level include pursuit of a teaching credential to become a secondary school teacher/coach, or exercise science, sports management or other specialty area related to the discipline of kinesiolog;y.

ThE' DVC associate in science degree in kineSiology with a specialization in Sports and Recreation Management is intended for transfer. Students who intend to transfer must consult \vith a program advisor or counselor to ensure that the requirements for trar:sfer to four-year institutions of their choice are met. Students who intend to transfer are advised to select General Education Option 2 (IGETC) or Option 3 (CSU Breadth). Option 1 CDVC General Education) is not generally advised. The DVC associate in scimce degree in kinesiology with a specialization in Coaching is not intended for transfer. Students who intend to transfer must consult with a program advisor or counselor to ensure that the requirements for transfer to four-year institutions of their choice are met. Students who intend to transfer are advised to select General Education Option 2 (IGETC) or Option 3 (CSU Breadth). Option 1 (DVC General Education) is a)propriate for students who do not intend to transfer.

To earn this degree, students must complete the core major requirements as indicated and choose an area of specialization. Students must complete eac~1 course used to meet a major requirement with a "e"

( CCC·510 Rev. OcL 2007

grade or higher and complete all graduation requirements as listed in the catalog. Certain courses may satisfy both a major and a graduation requirement; however the units are only counted once. Students should note that this degree major has a high number of units based on the prerequisites for the undergraduate major in kinesiology. Many of the course requirements also meet CSU GE requirements.

3. Program Requirements Major requirements

HSCI 230 Advanced First Aid and CPR 3 PETHE 210 Introduction to Kinesiology 3 PETHE 259 Sport and Exercise Psychology 3 PETHE 281 Principles of Optimizing Human Performance 3 PETHE 282 Exercise Techniques and Physical Fitness Testing 1 PETHE 284 Introduction to Sports Medicine and Athletic Training 3 PSYCH 101 Introduction to Psychology :3

Plus a minimum of 3 units from: NUTRI 120 Sports Nutrition: Fueling the Athlete 3 NUTRI160 Nutrition: Science and Applications 3

Plus a minimum of 3 units from: BUS 240 Business Statistics 3 MATH 135 College Algebra 3 MATH 142 Elementary Probability and Statistics 4

Plus a minimum of 3 units from: BIOSC 101 Fundamentals of Biological Science 3 BIOSC 102 Fundamentals of Biological Science with Laboratory 4 BIOSC 116 Human Biology 3 BIOSC 139 Human Anatomy 5

Sport and Recreation Management Emphasis

PETHE 215 PETHE 216 PETHE 217

Sport and Recreation Management 3 Practical Experiences in Sport and Recreation Management I 2 Practical experiences in Sport and Recreation Management II 2

Plus a minimum of 3 units from: ARTDM 171 Web Design 3 BUSAC 186 Principles of Accounting I 3 BUSMK 256 Marketing 3 BUSMG 120 Introduction to Management Studies 3 JRNL 120 Basic Newspaper Techniques 3

Plus a minimum of3 units from 3 different PE courses 3 Total minimum required units 41

Recommended Degree EI.ectives BIOSC 140 Human Physiology 5 PETHE 279 Overview of Sports Medicine and Fitness Professions 2

.------c----- -. CCC-510 Rev. Oel. 2007

4. Background and Rationale

This program is an additional option to the degrees offered by the department of physical education. The Physical Education department currently has degree and/or certificate programs in sports medicine/athletic training (degree only), fitness instruction/personal training (degree and certificate) and coaching (degree and certificate). The proposed substantial change to program will clarify the nature of the coaching degree and add a sports and recreation management option to that major for students. VVhile the coaching degree was not originally designed to transfer, over the years, it has become the de fa:::to transfer degree for students who are interested in continuing their education at a four year university in a kinesiology program in emphasis areas other than health care preparation. The Physical Education department has already changed the name of the major to kinesiology (Non-Substantial Change to Progr.am) as this is by far the most common name of the major throughout the state, st'engthenecl the transfer nature of the coaching specialization, and, with this application, is proposing to add a second specialization in sport and recreation management.

In recent years, the importance of health and fitness has received increasing attention from the media, sports at all levels are integral to our society, and career opportunities in the health and fitness industry have increased, all of which have contributed :0 s:udent interest in tran~:fer as kinesiology majors to fouryear universities. The programs offered by the physical education department at Diablo Valley College are vital, exciting and growing programs and the course offerings are routinely full, often closing shortly after registration starts. Students typically have interest in one of the many in-demand subspecialty areas within the diSCipline, while others come to us wishing to explore some of the facets of the diSCipline. The degrees in sports medicine and fitness instruction prepa~e students well for kinesiology emphasis areas such as athletic training, pre-physical therapy, exercise science, etc., but do not sufficiently prepare students for an emphasis in general kinesiology, physical education or sports administration. This improved and expanded program will more clearly alert students to the fact that it is preparing them as kinesiology majors, as well as provide them with diverse opportunities in coaching or sports and recreation management. Diablo Valley College boasts a competitive athletic program with 16 intercollegiate sports that can provide varied experiential opportunities for students, supported by experienced and knowledgeable faculty. The area of sports management has been growing tremendously over the last 20 years and there are currently over 300 colleges and universities that offer a degree, and often mUltiple degrees, in the area of sports ar.d recreation management. At least nine colleges in California offer at least one degree in sports management.

s. Place of Program in Curriculum/Similar Programs As noted above, the Physical Education department currently has degree and or certificate programs in sports medicine/athletic training (degree only), fi:ness instruction/personal training (degree and certificate) and coaching (degree and certificate). The proposed change is a revision to the existing coaching degree, utilizing core courses requirE-d for transfer into kinesio~ogy majors, making available an additional area of specialization. Many of the required course are already being offered and students already complete some or all of these courses prior to transfer, but do not complete a degree as coaching is not their career goal. We anticipate a small increase in the number of students enrolling in our college and/ or courses as a result of the availability of the sports and recreation management specialization, but an~icipate a larger increase in students who actually complete a degree as a result of having the specialization available for them to become tra.nsfer-prepared in their chosen sub-discipline.

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(' CCC-510 Rev. Oct. 2007

There are a number of courses in common with the coaching emphasis, as well as with the sports medicine and personal training degrees; we currently see students migrate between one program and another and anticipate that to continue to happen as the students are exposed to these sub-disciplines and either determine that it is of interest to them or not. The new speCialization provides an additional option for students determining their educational goal.

As this new program is added to an existing program, most of the resources in terms of classroom space, equipment, faculty, library, etc. are already in :Jlace and the r.ew specialization will more efficiently utilize these resources. New courses will be offered in existing classrooms that have scheduling capacity by faculty experts already employed in the depar:ment. The department has recently decreased the number of sections of physical education activity courses, allowing CLrrent faculty to transition to instructing in the academic physical education disciplines.

6. Enrollment and Completer Projections

We currently offer 30 sections of program spe,:ific courses in the PETHE subject code each year. \'\Ie plan to add 5 sections (net increase of 2) of 3 new courses (3 in the fall and 2 in the spring) to accommodate the sports management specialization. We anticipate a potential need to add another section or two of existing coursework if the program attracts new students, as opposed to serving current students by providing a .major option of greater interest to them and therefore creati ng more completers. Our current headcount in program-related courses is approximately 420 students per semester with a fill rate close to 100%. We anticipate adding to that number of students by approximately 60 initially, with the potential of another 60-80 if additional sections are required above the initial addition of new courses. We anticipate an additional 5 com pIeters by year two and another 10-15 by the end of the 5th year.

7. Similar Programs at Other Colleges in Service Area

We are not offering a new program but an addltional area of emphasis to an existing state approved program. While no other community colleges i:l our district offer physical education degrees, Las Positas College in an adjacent district, offers an AA degree in general physical education and no courses in sports management. Our colleges have offered our CU:Tent degrees for many years; as this proposal creates an additional option for our current students, we do not anticipate a negative effect on the program enrollment at Las Positas College.

8. Labor Market Information & Analysis (for career technical education only)

The California Employment Development Department does not list an SOC code for Sports Management specifically; however the federal OES data indicates an estimated 15% growth in sports related and administrative service managers nationally. TOP Code 0835.60 crosswalks to C[P Code 31.0504. The CIP code 31.0504 - Sports and Fitness Administration/Management is linked in O*Net to the following job titles: Fitness and Wellness Coordinators, Recreation and Fitness Students Teachers (Postsecondary), Coaches and Scouts, Spa Managers, Fitness Trainers and Aerobics Instructors, and Recreation Workers. The O*Net database indicates 2006-2016 job growth in California for all of these job titles, ranging from 12% for Spa Managers to 30% for Recreation and Fitness Studies Teachers, Postsecondary. As indicated previously, providing a transfer degree will assist students to access the larger market for students with a bachelors' degree. There are currently over 30D colleges nationwide and nine in California that offer an undergraduate and/or graduate degree in sports and recreation management.

. -.-.. ----.---.-.. ----r-··---·· ... _-- --:::=----_.. ... -- ... -_ . c CCC·510 Rev. Oct. 2007 Cl"~ter~a C. Cli:rk::.1;Jm S~a.ndard.s 14. Transfer Applicability

There is a high degree of variability for the lov-ier division requirements at the 4-year level, making the design of a transfer cuniculum challenging. Please note that while this degree has a seemingly high number of units , the prerequisite coursework for an undergraduate major in kinesiology is ofte:1 characterized by high unit values. Many of the course requirements for the AS degree are also CSU GE requirements (12 _. 15 units, PSYCH 101 (D-9), Nutrition (E), Math (B-4), Biology (B-2), meaning that the total number of discipline specific units for the degree is 26-29. Please see articulation charts for more details.

! DVC Course I Fresno ! Humboldt St. Mary's CSUGE I .- . I Core:

~ : HSCI230 I RED 120 l.PETRE 210

-KINS KIN 10

I PETRE 281 PETRE 282 I KIN 25 PETHE284 I

, I PSYCH ]01 Choose: I

I

· NUTRI 120 ! I RED 231 I I ~ NUTRI.160 E

I ..

d~ · Choose. I

· BUS 240 ~ I MATH 135 MATH 142 I

I ! Choose:

, I I : BIOSC 101 BIOSC 102 BIOSC 116 I B-2 i

I · BlOSC 139 ! BIOSC 140 I ZOOL 113 i Specialization: i r'PETRE 215 KlN45

----~

i PETHE 216 · PETRE 2] 7

PE Activity i KIN Activitv I

PE Activity KIN Activity ===q PE Activity KIN Activity ARTDM 171

I ACT4A BUSAC 186

I ~ BUSMK256

I I

BUSMG 120 i JRNL 120 I

i --".-__ 0'-

Th.e articulation table above indicates each course required 111 the proposed degree, and the schools to which they transfer. Each required course (or at least one course within a group that the students may choose fj'om), is required by at least one of the tlrree target institutions and/or is a GE course in 12 of 16 requirements. Several courses were included because they are required at other institutions to which students commonly transfer (e.g. PETHE 184 is a common class in kinesiology major and is includ-ed in the drafts for the Kinesiology Major, CrD, for compliance with AB 1440) or is recommended preparation for one ofthe a11iculated courses (e.g. PETHE 281 is recommended to be taken prior to, or concunently with, PETRE 282). Two courses, PETHE

( o CCC-510 Rev_ Del. 2007

281 and PETRE 284, aniculate with a variety of kinesiology emphases at both target and other institutions_ The t,.\'o intemship courses, PETRE 216 and 217, and other options in the final category, are included to allow students to explore the field of SPOltS management at a practical level.

CSU Fresno - Phvsical Education' Sports Administration J .

Fresno Course I DVC Course Comments I KD\TES 25 Conditioning and Resistance IPETHE 282 Exercise Techniques and ! Training Techniques (1) Physical Fitness TestiI!&_ 1---.. "_ --I KINES 32 Lifetime Fitness and No comparable course

Wellness ---------

---1 I -

I

i

1 ----- ... -

I KINES 33 Foundations of Sport and PETHE 259 Sport and Exercise

j I I Exercise Psychology (3) Psychology I ACCT 4A Financial Accounting: BUSAC 186 Principles of Accounting

I Principle and Systems _ I ----I KINES 45 Introduction to Sports PETRE 215 Introduction to Sport a~ld PENDlNG - see included

Administration (3) Recreat.on .\1anagemem email -----

St M 'C II __ . ,~ry ~ .0 ege- K' - I meslO ogy: S )POlts an dR ec~eaton M anagement -----i St. Marv's Course DVC Course Comments IKINES -2 First Aid and CPR HSCI ::30 Advanced First Aid and Same course as l-ISCI 230_

I i

I CPR Course credit given on Will give course credit upon

I individual basis upon enrollment. admission to college. As not a UC transferable class,

I not on official articulation I table. See enclosed email I KlL'iES 10 I.ntroduction to Kinesiology PETHE 210 Introduction to

I Kinesiology ---

!Ki1\ES 15 Measurement and Evaluation No Cornpa:-able Course

I

I in Kinesiology ----r ACCTG 1 Financial Accounting BUSAC 186 Principles of Accour_ting I --

ECON 3 Prin;,;iples of ~.·ticro-t'col1omics ECON 221 Principles of CSU general education D-2 Microeconomics

-Activity Credits (KINES 4, 5, 6, 7, 8,9) PE acti\,ity credit A variety of courses PE Activity Courses coded courses

I Activity Credits (KINES 4, 5, 6, 7, 8, 9) PE activity credit A variety of courses PE I Activitv Courses coded courses IAct~~.~t;' ~redils (KINES 4, 5, 6, 7, 8,9)

------PE activity credit A variety of courses PE

• ACHylt\, Courses coded courses --

H b Id S Ki . I E S' IH lth P f C tr um 0 t tate: neslO ogy: xerClse Clence ea romo IOn oncen atIOn ! Humboldt Course DVC G:mrse I Comments 1 I ZOOL 113 Human Physiology_ BIOSC 140 Human Physiology -1

HED 120 Responding to Emergencies - HSCI 230 Advanced First Aid /CPR PENDING i CPRFPR

-1 f------- - -PETHE 210 Introduction to KINS 165 Foundations of Kinesiology

!-HED 231 Basic Ruman Nutrition Kinesiology NUTRI 160 Nutrition: Science and T Applications

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CCC-510

Attachment: Outlines of Record for Requirpd Courses Attached

Attachment: Articulation Agreement(s) (if applicable)

Attached

10. Resources

Current resources are adequate for this new option to program.

11. Compliance NA

Rev. Oct. 2007

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(,(,(·510

REQUIRED SIGNATURES

Title of Proposed Program A.S. Kinesiology: Sp0l1s and Recreation Management College Diablo Valley College

LOCAL CURRICULUM APPROVAL: Changes proposed in this application have been approved by the curriculum committee and instructional administration, and all"ap' ,li:?le ~,~~irement~ Of,Title 5 regulations have b(~en satisfied.

,2-1 Z-/. {f I- /..' (5~J V(1,~!l.W DATE TYPED OR PRiVTElllAME

S((iNA'rL:RE. O((U INSTRl'CT!ONAI. OffiCER TYPED OR PR INTED NA:'.IE

~ . " ~ .

(. ~L.--L I~ S1NATURE:AC.O\DEMIC2:'RESID~N r TYPED OR PRINTED NA~(E

CAREER TECHNICAL EDUCATION ONLY: Program fulfills the requirements of employers in the occupation, provides students with appropriate occupational compe c' ceets:y relevant professional or licensing standards.

'?//6/11' K.", SJ.I.Jl DATE SIGNATURE. ,\()MINISTRATOR OF eTE TYPED OR PRINTED NAME

SUBSTANTIAL CHA~GES TO COACHI~G DEGREE

Changes proposed in this application have been reviewed by the Career Technical Education Regional Consortium, and approval was recommended on January 20. 2011 (date).

01121111 ~~"' .. " ....... -._ . .. 'Y-'/~-.... - . .:;"'-.---.-~~

DATE SIGNATL:RE. CHAIR. REGIONAL CONSORTIVy(

COLLEGE PRESIDENT:

Rock Pfotenhauer. BACCC Chair TYPED OR PRINTED NAME

All provisions of Title 5, Section 55130 have been considered. All factors, taken as a whole, support establishment and maintenance of the proposed changes to an existing, approved program.

/" ,...-.- .

TYPED OR PRINTED NAME

DISTRICT APPROVAL (check one): o On (date), the goveming board of the ___________ _

District approved the proposed changes to this existing program attached to this request

o The governing board has delegated to me the authority to approve substantial changes to existing programs. and I have approved the option or certificate attached to this request.

DATE SI(;N·\Tl Rf .. SUPERI!'IHr-DENT l'IIANtU.I.OR 01' DISTRICT n-.l ~ d~~EDO ~~~~t:':I!.(." SUBMIT ORIGINAL AND ONE COpy OF THIS FORM AND ALL ATTACHMENTS

REPORT NO.

c c

69-C

GOVERNING BOARD



DATE April 27, 2011

PURPOSE Approval of Substantial Change of Program in Certificate of Achievement in Group Exercise Instruction - Diablo Valley College


It is recommended that the attached, Substantial Change to Program, Certificate of Achievement in Group Exercise Instruction at Diablo Valley College be approved.

The proposed Substantial Change to Program has been reviewed by the District's Educational Planning Committee as required by Board Policy 4008.

Disposition APPROVED Date APR 2 7 2011


c CONTRA COSTA COlVIMUNIT\r COLLEGE DISTRICT

PROPOSED SUBSTANTIAL CHANGE TO PROGRAM

Date:

College:

February 22, 2011

Diablo Valley College

New Program Title:

Certificate Units:

Certificate of Achievement: Group Exercise Instruction

19.5

Catalog Description:

The group exercise instruction certificate program is a one-year course of study that will expose students to many facets of the fitness industry and prepares them to obtain entry-level employment as a group exercise instructor. Completion of the certificate requirements will also prepare students to complete one of the national group exercise instructor examinations offered by professional associations.

To earn a certificate of achievement, students must complete each course used to meet a certificate requirement with a grade of "c" or higher

Program Requirements

Required Courses HSCI 230 Advanced First Aid and CPR PETHE 259 PETHE 281

PETHE 282 PETHE 284

PETHE 293

Sport and Exercise Psychology Principles of Optimizing Human Performance

Exercise Techniques and Physical Fitness Testing Introduction to Sports Medicine and Athletic Training Professional Aspects of Group Exercise Instruction

Plus at least 3 units from: NUTRI 115 Nutrition and Health: Personal Applications

NUTRI 120 Sports Nutrition NUTRI 160 Nutrition

Plus at least 2 units from a minimum oftwo courses from: PE 107 Stretch and Yoga for Sport PE 108 Beginning Hatha Yoga PE 109 Intermediate/Advanced Hatha Yoga PE 115 Body Sculpt PE 116 Step Aerobics PE 120 Physical Fitness PE 121 Aerobics PE 126 Super Circuit PE 127 Hip, Thighs and Abs PE 128 Cardio Kickboxing PE 129 Stationary Cycling PE 195 Plyometric and Agility Training for Female Athletes PEDAN 128 Pilates Mat Work

Total Units 19.5

3 3 3 1 3 1.5

3 3 3

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.25-2

.5-2

C:\Documents and Seltings\kschenk\Local Settings\Temporary Internet FilesiContent.Outlook\AQT5MN5H\Sub ehllOge to Program - Group Exercise.doc

CCC-5'O

D~Jlt of Request 001. 201 C

c California Community Colleges

SUBSTANTIAL CHANGES TO AN APPROVED CREDIT PROGRAM

Certificate of Achievement - Group Exercise Instruction TITLE OF PROPOSED PROGRAM

Susan Lamb CONTACT PERSON

Certificate of Achievement in Fitness Instruction /Personal Training VP Instruction TITLE OF EXISTING PROGRAM (IF DIFFERENT) TITLE

0835 .20 21146 EXISTING PROGRAM T.O.P. CODE


EXISTING PROGRAM UNIQUE CODE

Contra Costa

925-685-1230 x 2203 PHONE NUMBER

[email protected] COLLEGE DISTRICT E-MAIL ADDRESS

Fall 2011 PROJECTED START DATE FOR CHANGE

PLA"lNING SUMMARY Type of change requested: Checl< all that apply.

Recommended T.O.P. Code Replace Existing Program 0 Add new Certificate of Achievement 0 Units for Degree Major or Area Add Degree to Certificate program 0 ofEmEhasis Add lIew Option/Track to Degree [g] R.equired Units-Certificate Delete Existing Degree Major, Track or Option 0 Projected Annual ComEleters Delete Existing Certificate 0


Rev. Oct. 200 7

I 0835.20

INA

119

.5

I

. 5 ,

Attach a document that describes the development of tht proposed program, addressing the five criteria as listed below. Number the sections of the narrative to match the lists below. If appropriate, you may note that a section is "not applicable" but do not re-number the sections. Provide documentation in the form of attachments as indicated.

Criteria A. Appropriateness to Mission 1. Statement of goals and objectives for ex~sting program, including new C!langes. 2. Catalog description for existing program, including new option. 3. New requirements (list of required courses). 4. Optional: Discussion of background and rationale (if needed).

Criteria B. Need 5. Place of option in the curriculum - relation tJ existing program and options; rel"tion to other programs. 6. Enrollment and Completer Projections 7. Optional: Discussion of impact on other colleges in region. 8. Discussion of labor market need or job availability (for career technical education only).

Criteria C. Curriculum Standards 9. Transfer applicability to two 4-year institutions (if applicable).

Attachment: Course outlines for required courses (required for aJ applications) . Attachment: Articulation Agreements (if applicable).

If applicable to revised program: 10. Criteria D-Adequate Resources: Facilities, additional faculty, and new equipment or library resources 11. Criteria E-Compliance: Enrollment restrictions and licensing or accreditation standards

SUBMIT ORIGINAL AND ONE COPY OF THIS FORM AND ALL ATTACHMENTS

------(

.. _----. . _--- ----( -----_ .. --

CC(·510 R~, Mar\:h iOOt,

REQUIRED SIGNATtjRES

Title of Proposed Program Cenificate of ;\ciievcment: Grouo Ex'~rcise In~truc-.ion College Diablo Vailev Colle~~ ~

LOCAL CURRlCULUM .AJ>PROVAL: Changes proposed in th.is applicatioIl,'have been approved by the curriculum committee and instmctional administration, and ~l lica»le r uircments Of)H 5 regulations have been satisfied.

;pLvfJIH ' (. Obed V",,1r'-'" ~IGNA11JRE, CH.'lR. cURflcnv j TYPED OR T'R . 'ED NAME

/l 2--TYPED OR PRlKTED NAM E

TYPED OR PRINTED NAME

CAREER TECHNICAL EDlJCA nON ONLY: Program fulfills the requirements of employers in the occupation, provides students witb appropliate occupational comp te d meets any relevant prJfessional or licensing standards.

;/!L/~ K...W"\ S~-4J{. :lATE SIGNA nJru:: , ADM1NISTR.~ TOR O? erE TYPED OR P~INTED N .. ,,'IE

SUBSTA ... '1TIAL CHANGES TO PERSONAL TRAINI~G CERTIFICATE OF ACHIE\'l~MENT Changes proposed in this application have been reviewed by the Career Technical Education Regional Consortium. and approval was recommended on Januarv 20.2011 (date).

Ol!2111 J DATE SIGNAnJRE. CHAIR. REGTOKAl CONSOR'IIl!M

COLLEGE PRESIDENT:

Rock Pfotenhauer. BACCC Chair TYPED OR PRINTED NAME

All provisio:c.s of Title 5, Section 55130 have been considered. All fadors: taken as a whole. SUppOI1 establishment and maintenance of the proposed changes to an existing, approved program.

/~~ --/'7~//-~

1.,::::. STGN~ESIDENT OF THE COLLEGE VATE I TYPED OR PUN,ED NAME

DlSTRlCT APPROVAL (check one): o On (date), the govcming board of the ____________ _ District approved the proposed changes to this exi5ting prog;:-am attached to this request.

o The governing board has delegated to me the a.lthority to approve substantial changes to existing programs, 'and 1 have approved the option or certificate attached to this request

n"i ch~ nth 41i1.."j(.k DATE SIGNA TIJRE. SUPERr.-oIENDEJ'T.'CHANCELlOR OF DISTRlC'T TYl'ED OR PR:NTED NAME

SCBlVUT ORIGINAL A.i~D O~E COpy OF TH1S FOR'1 AND ALL ATTACIL'1TNTS

- -----------.---{ ----------- ----------

CCC-510 Rev_ oc~. 2007

(/tt~da_ A. P_[,l pr(Jp!·i o.ten~ss LO Mission 1. Statement of Program Goals and Objectjves

The primary goal of the group exercise instruction optio~ to the approved Fitness Instruction/Personal Training program is to prepare students for careers as group exercise instructors. The secondary goal of the program is to provide the foundation for a career ladder, as this certificate can lead to the associate degree in Fitness Instruction program. While not primarily designed as preparation for transfer, students who complete the associate degree in fitness instruction will have completed much of the coursework required to transfer as a kinesiology major. This certificate will provide an added emphasis to our current personal training certificate. The two certificates will share a common core of courses plus specialized coursework according to the emphasiS. The certificates also serve as the major for the associate in science degree in Fitness Instruction.

Specific program objectives include the following. Upon completing the program, the graduating stucent will be able to:

1. Conduct cardiovascular assessments of personal fitness levels 2. Develop a group exercise program to improve conditioning levels utilizing regressions and

progressions to accommodate varying abilities and fitness levels 3. Design a conditioning program to meet the unique needs of a special population group 4. Understand the role of music, and components of music, in the group exercise environment

and design effective playlistsjprograms 5. Successfully complete the Aerobics and Fitness Association of America (AFM) or other

national group exercise instruction certification exam

2. Catalog Description The group exercise instruction certificate program is a one-year course of study that will expose students to many facets of the fitness industry and prepares them to obtain entry-level employment as a group exercise instructor. Completion of the certificate requirements will also prepare students to complete one of the national group exercise instructor examinations offered by professional associations.

To earn a certificate of achievement, students must complete each course used to meet a certificate requirement with a grade of "c" or higher.

3. Program Requirements

Required Courses HSCI 230 Advanced First Aid and CPR 3 PETHE 259 Sport and Exercise Psychology 3 PETHE 281 Principles of Optimizing Human Performance 3 PETHE 282 Exercise Techniques and Physical Fitness Testing 1 PETHE 284 Introduction to Sports Medicine and Athletic Training 3 PETHE 293 Professional Aspects of Group Exercise Instruction 1.5

Plus at least 3 units from: NUTRI115 Nutrition and Health: Personal Applications 3 NUTRl120 Sports Nutrition 3 NUTRI160 Nutrition 3

Plus at least 2 units from a minimum of two courses from: PE 107 - Stretch and Yoga for Sport .5-2 PE 108 Beginning Hatha Yoga .5-2

-- ------= -----_._._ .. - -_ ..... . -----c--.----.----- --- ( CCC·5~O

PE 109 PE 115 PE 116 PE 120 PE 121 PE 126 PE 127 PE 128 PE 129 PE 195 PEDAN 128

Intermediate/Advanced Hatha Yoga Body Sculpt Step Aerobics Physical Fitness Aerobics Super Circuit Hip, Thighs and Abs Cardio Kickboxing Stationary Cycling Plyometric and Agility Training for Female Athletes Pilates Mat Work

Rev. Oct. 2007

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.5-2

.25-2

.5 -2

Total Units 19.5 4. Background and Rationale

This certificate is a new option to an existing fitness instruction/personal training certificate of achievement and associate in science degree. DVC has offered the current certificate for nearly 10 years. This program has been successful at awarding degrees and certificates, helping students enter the local workforce and upgrading local fitness professionals. Over the past few years, both our students and our advisory committee members have noted that many jobs in the fitness industry are not as rigidly delineated into personal training and group exercise pOSitions as they were in the past. While these two distinct disciplines do still exist and there are specific nationa ~ certifications for each, as with many occupations, those with multiple skills/multiple certifications/crossed trained, are more marketable, more employable and more valuable to the employer. In addition, while strength training used to be the purview of personal trainers only, now group strength training classes and "boot camps" are commonly offered by heath clubs (the primary employers :>f our students). Instructional methodologies for such classes require a different skill set than the strictly personal trainer skill set.

This certificate, while a separate option, has been designed with a core of common coursework with the personal trainer option and as a result, it easy for students starting down one pathway to change their minds and switch to the other certificate. It is also easy for students to earn both certificates, thereby increasing their employability.

The workforce training goal of this proposed certificate option directly supports one of the three primary missions of the community colleges- career technical education. For students without an advanced deg::-ee, it also could be the first step on the career training ladder, leading to an AS degree in fitness instruction and potentially transfer to a four-year institution in kinesiology or other related major. As such, it also indirectly supports the transfer mission of the college. As will be described below in section 8, employment outlook for our graduates is positive as the state labor market information indicates that in our area there will be a 40% increase in jobs between 2008 and 2018 and a net increase of 60% jf replacements are taken into consideration.

Cd Leria B. I'\eed 5. Place of Program in Curriculum/Similar Programs

As noted previously, this certificate (group exercise instruction) will be an option to an already existing program (fitness instruction/personal training), and the need has been articulated by students and employers, including.those from the local advisory committee. Section #4, above, clearly describes this need and how the two programs inter-relate. As an option to an already existing program, much of the resources needed in terms of faculty expertise, facilities/classroom space, equipment and library

---.--..... _ ....... -

( CCC·510 Rev . Oct. 2007

already exist, and will be shared between the cptions and in some cases, between the other t,·\'o dcgree programs in our department - sports medicine and coaching.

We anticipate that many of the students who \-,,-,ill pursue this certificate are those who are already attending the college and are enrolled in the current program with the goal of earning one or more of our certificates/degrees. Nonetheless, we do anticipate a small increase in new students enrolling in our college and/ or courses as a result of the availability of this new certificate, particularly incumbent workers who may seek to add this skill set to their portfolio.

6. Enrollment and Completer Projections

We currently offer 30 sections of program-specific courses in the PETHE subject code each year. We plan to add 5.sections of 3 new courses (3 in the fall and 2 in the spring) to accommodate the new program option. We anticipate a potential need to add another section or two of existing coursework if the pre-gram attracts new students, as opposed to just serving current students with an additional certificate option. Our current headcount in program-related courses is approximately 420 students per semester with a current fill rate close to 100%. We anticipate adding to that by about 60 students initially, \\lith the potential of another 60-80 if additional section3 are required above the initial addition of nC\N courses. We anticipate an additional 5 completers by year two and another 10-15 by the end of the 5th year.

7. Similar Programs at Other Colleges in Service Area

Currently no colleges in the district or in the surrounding areas offer a certificate in group exercise instruction. This is an update on a previously approved program and as such offers additional opportunities for current students and will not be an expansion into, nor impact, other colleges. Solano Community College offers a program in Sports Medicine/Fitness SCience/Personal Trainer. Bob Myers, Dean, PE, Well ness, & Athletics was contacted and advised of the development of this new program option. He provided his approval for the program development and the program was endorsed at the January meeting of the Bay Area Community Ccllege Consortium.

8. Labor Market Information & Analysis (fo:- career technical education only)

The job outlook for graduates of this program is positive. The LMI data indicates that statewide, the estimate is a 27% increase in annual openings between 2008 and 2018. The outlook for the local East Bay market is even better with an estimate of a 40% increase in openings over the same period, new jobs created will be 1100 added to the current 2750 jobs, plus 500 net replacement openings for a total of 1600 job openings . Common employers include health clubs, civic/social organizations and health practitioners.

9. Transfer Applicability

This program is a career technical program. While students may transfer after completion of an associate degree, the program is not designed as a transfer program.

Attachment: Outlines of Record for Required Courses

Attached

Attachment: Articulation Agreement(s) (if applicable)

N/A

CCC·510

10. Resources

Current resources are adequate for this new option to program.

11. Compliance Nj.<\

-----_ .. _- ...... ----. . - .... . .. __ .. . c, Rev. Oct. 2007

c c . CONTRA COSTA COMMUNITY COLLEGE DISTRICT

PROPOSED SUBST ANTrAL CI-IANGE TO PROGRAM

APPROVED: /

• Vice President of Instruction

/../' ~:i _ ... ....,,: / ... . ~y--:~-.~'~. -

- .. __ ._7

President

Chancellor

C:\Docliments and Scttings\kschenk\Local Sellings\Temporary Internet Filcs\Content.Outlook\AQT5MN5H\Sub Change 10 2 Program - Group Exercise.doc

r--- ----.-------.. -------.-- -~------. -----.....

CCC-510 RI!\ . March 21XN

REQumED SIGNATURES

Title of Proposed Program Certificate of Achievement: Group Exercise Instruction College Diablo Valley College

LOCAL CURRICCLUM APPROVAL: Changes proposed in this application have been approved by the curriculum committee and instructional administration, and all lica~\e r uirements ofTi ,Ie 5 regulations have been satisfied_

~ / At" ," \ I J- .1) J~H' Obed V4.l~'

I\TF.T IGNATl:RE. CIIAIR. Cl.i R C'l:U; 1 .. TI'PElJORPRI EDNA \IF.

1/1 SIGNATl:RE, CHIEF INSTRUCTIONAl. OFFK ER TYPED OR PRINTED NA\oIf

~- ~ ~ (,.L....l.~ ... \....<...L I Q<1()c'r<!!ws:'

TYrfO OR I' RINTl:U NAM~

CAREER TECHNICAL EDUCATION ONLY: Program fulfills the requirements of employers in the occupation, provides students with appropriate occupational com te d meets any relevant professional or licensing standards_

;J/J'/~ ~'Ift S~,,~ DATE SIGNATURE, I\DMINISTRA TOR OF err: TYPED OR PRINTlO NA:..tE

SUBSTA:'IITIAL CHANGES TO PERSONAL TRAI:-lI:'llG CERTIFICATE OF ACHIEVEMENT

Changes proposed in this application have been reviewed by the Career Technical Education Regional Consortium, and approval was recommended on January 20. 2011 (date),

01/21111 DATE SIGNATURE. ('''AIR. REGIONAL CONSORTIUM

COLLEGE PRESIDENT:

Rock Pfotenhauer. BACCC Chair TYPED OR PRINTED NAMf

All provisions of Title 5, Section 55130 have been considered, All factors, taken as a whole, support establishment and maintenance of the proposed changes to an existing, approved program.

/ .... ~- ... -r'l 4:h ,_-:Z ' --;7 ~- Jut.., f;a"' ...... .. "TE TYPEDORPRINTFHNAME

DISTRICT APPROVAL (check one): o On (date), the governing board ofthe __________ _ District approved the proposed changes to this existing program attached to this request.

o The governing board has delegated to me the authority to approve substantial changes to existing programs, and I have approved the option or certificate attached to this request.

n~i J,h na ct;lAJc.h DATE SIGNATURF. SL'PI'RINTENDENT l'Il,\NCI,I.LOR OF f)ISTRI(,T TYI'I:I) OR PRINTfD NAM~.

SUBMIT ORIGINAL AND ONE COpy OF THIS FORM AND ALL ATTACHMENTS

REPORT NO.

( c

69-D

GOVERNING BOARD



DATE April 27,2011

PURPOSE Approval of New Associate of Arts Transfer Degree in Psychology - Diablo Valley College


It is recommended that the attached, new Associate of Arts Transfer degree in Psychology at Diablo Valley College be approved.

The proposed degree has been reviewed by the District's Educational Planning Committee as required by Board Policy 4008.

APPROVED Disposition Date APR 2 7 2011

Governing Board

------=-----------" , .. '---'---c CONTRA COSTA COM:MUNITY COLLEGE DISTRICT

PROPOSED NEW ASSOCIATE IN ART DEGREETRANSFER

Date:

College:

New Program Title:

Associate Degree Units:

March 30, 2011


Associate in Art in Psychology - TRANSFER

18-20 (GO total)

The Psychology major at Diablo Valley College (DVe) provides students with an introduction to Psychology as the scientific study of thought, feeling, and behavior, and a helping profession dedicated to solving human problems, The associate degree curriculum meets lower division requirements for transfer to the CSU and UC systems baccalaureate degree programs in Psychology, fulfills lower division general education requirements for transfer to the CSU and the UC systems, and also can prepare students for entry-level positions in a variety of interpersonal careers.

Psychology includes a variety of sub-fields, including clinical, counseling, developmental, forensic, social, cognitive, biological, and personality psychology. Most career options require more than two years of college study. This associate degree in Psychology provides preparation for transfer to Psychology programs at four year institutions. Transferring, completion of a bachelor's degree, and graduate studies in Psychology can lead to careers as psychotherapists, college professors, scientific researchers, administrators, and business consultants.

Students who intend to transfer must consult with a program advisor or counselor to ensure that the requirements for transfer to four-year institutions of their choice are met. To achieve the Associate in Arts in Psychology for Transfer from DVC students must (1) complete the Psychology major requirements, (2) fulfill the requirements of either the CSU-General Education or the IGETC general education pattern, (3) complete 60 college transfer level units, and (4) obtain a minimum grade point average of 2.0.

Students must complete each course used to meet a major requirement with a "c" grade or higher. A minimum of 12 units of the major requirements must be earned in Psychology courses, at least 6 of which must be taken at Diablo Valley College. Most courses in the Psychology major satisfy both major and CSU-GE/IGETC general education requirements; however, the units are only counted once toward the 60 unit requirement for an Associate's Degree. Some variations in requirements may exist at certain four-year institutions; therefore, students who intend to transfer are advised to refer to the catalog of the prospective transfer institution and consult a counselor.

Required courses

Required Core 9-10 Units Course Units

MATH-142 Elementary Statistics with Probability 4

or

BUS-240 Business Statistics 3

PSYCH-101 Introduction to Psychology 3

PSYCH-21S Introduction to Research Methods in Psychology 3

S:\Curriculum\Ncl\" Pmgram Applicatiol1s\SPRING 20JJ\AS-T PSYCIIOLOGY - Board_doc

( -------=--:----_._--_ ..... __ .. _-- .-c

CONTRA COSTA COMMUNITY COLLEGE DISTRICT PROPOSED NEW ASSOCIATE IN ART DEGREE

TRANSFER

Plus 3-4 Units from LIST A

BIOSC-l02 Fundamentals of Biological Science with laboratory

BIOSC-117 Human Biology with laboratory

PSYCH-130 Emotions, learning and the Brain

Plus 3 units from LIST B

PSYCH-14S Critical Thinking in Psychology

PSYCH-200 life Span Development I

Psychology of Personality: Personal, Social and Cultural PSYCH-220 Differences

PSYCH-225 Social Psychology ,

Plus 3 units from LIST C

PSYCH-122 Psychology in Modern life

PSYCH-140 Psychology of African Americans in a Multicultural Society -

PSYCH-141 Psychology of latinos/Chicanos in the U.S.

PSYCH-160 Psychology of Women

PSYCH-190 Psychology of Adolescence

PSYCH-230 Abnormal Psychology

PSYCH-240 Transpersonal Psychology

APPROVED:

4

4

3

3

3

3

3

3

3

3

3

3

3

3

Vice President of Instruction ---- - -'1

,f~&.~

Chancellor

S:iCurriculum\Nc\\ Progralll Applk:alions\SPRING 2011\AS-T PSYCHOLOGY - Board.doc 2

r-- .-.... _ .. ( - --_._._-- .... .. -.. .

CCC-510 Rev. January 2011

REQUIRED SIGNATURES

Title of Proposed Program Associate in Arts in Psycbology for Transfer College Diablo Valley College

LOCAL CURRICULUM APPROVAL: Changes proposed in this application have been approved by the curriculum committee and instructional administration, and all a plicable ~rtuirements o~~ Title 5 regulations have been s~sfied.

,.-'(..-.2I1t f -:l'- D{!cf) (lI24ft6-L--DATE TYPED OR PRINTED NAME

SIGNATURE, CHIEf INSTRUCTIONAL OFFICER TYPED OR PRINTED NAME ] -~ . :. -~- c.~''L .~~{' •• v·~:-..... L./-'-i-!I

DATE TYPED OR PRINTED NAME

CAREER TECHNICAL EDUCA nON ONL Y: Program fulfills the requirements of employers in the occupation, provides students with appropriate occupational competencies, and meets any relevant professional or licensing standards.

AlA DATE SIGNATURE. ADMINISTRATOR OF CTE TYPED OR PRINTED NAME

Changes proposed in this application been reviewed by the Career Technical Education Regional Consortium, and approval was recommended on - (date).

Hfi __ ~~M~~~1~~~ __ SIGNATURE, CHAIR, REGIONAL CONSORTIUM TYPFJ) OR PRINTED NAME

-DATE

COLLEGE PRESIDENT: All provisions of Title 5, Section 55130 have been considered. All factors, taken as a whole, support establishment and maintenance of the proposed changes to an existing, approved program.

/;r-.. ~ll ;{'~; .- ~

DISTRJCT APPROVAL (check one):

. R:t.1, G{LV C I ti. TYPED OR PRINTED NAME

o On (date), the governing board of the __________ _ District approved the proposed changes to this existing program attached to this request.

o The governing board has delegated to me the authority to approve substantial changes to existing programs, and I have approved the associate degree or certificate attached to this request.

PAll! SIGNAnJRE, SUPERII'flENDENTICHANCELLOR OF DISTRICT TYPED OR PRINTED NAME

Please retain the original signature page for your records and upload a scan of the signature page as an attachment.

--_._-_ .. --- =--_._-_ ... ----- ------::~----.-------- .-

( CCC-510

,~pphcatiun Dale Califomia Community Colleges

SUBSTA.;'\'TIAL CHAt"1GES TO . .<\1., APPROVED CREDIT PROGRA.1\1

Associate in Arts jn Psvchologv for Transfer TITLE OF PROPOSED PROGRAM

Associate in Al'ts Degree - Psvchology TITLE OF EXISTINC I'ROGR."'>,.j (IF DlFFERE!\T)

200] .00 18894 and 18895 EXISTI:-IG PROGRAM 1'.0.1'. CODE EXISTIl'<G PROGRAM COI'\TROL Nt:~1BElI

Diahlo VlIltev CQllege Contra Costa CC District COLLEGE DISTRICT

August 20J J PROJECTED START DATE FOR CHANGE

GOAL(S) OF PROGRAM (CHECK ALL THAT APPLY):

o CAREER TECH~ICAL EDUCAT10"1 (CTE)

Type of change requested: Check only one.

o Add new Certificate of Achievement

o Add Degree to Existing Certificate Program

DTRAI\ SFER

• Add new Major or Area of Emphasis to Existing Degree

TYI'E OF PROGRAM (SELECT ONLY ONE):

o AA DEGREE

o A.S, DEGREE

• AA-T DEGREE (for transfer)'

o AS-T DEGREE (for transfer)·

CERTIFICATE OF ACHIEVEMENT:

o 18+ semester (or 27+ quarter) units

o 12-18 semester (or 18-27 quarter) units

Susan Lamb CONTACT PERSON

VP. Instruction TITLE

(925) 685-1230 x 2203 PHONE l\'UMBER

slambrcv.dvc.edu E-MAIL ADDRF.sS

o OTHER

Rev. January '2011

* The AA-T and AS-T degrees fulfill the requirements of California Education Code sections 66745-66749, also known as the Student Transfer Achievement Reform Act. See special instructions provided here.

Planning Summary:

Projected Start Date 812011 .:,~. (mmldd/yyyy)

Projected Annual Completers 20

AS LISTED IN FIELDS CURRENT INVENTORY AS REVISED "Program Control Number 18894 and 18895 ITOP Code 2001.00 2001.00

~L~cal Title Associate in Arts Degree- Associate in Arts in Psychology

Psychology for Transfer Jnits for Degree Major 25 18-20

or Area of Emphasis tIotal Units for Degree 60 60 Certificate Units i

c ._-----_._---- .--::--_.

C CCC-510 Rev. January 2011

REQUIRED SIGNATURES

Title of Proposed Program Assocjate in Arts in PS)'cbolOV for Tragsfer College Diablo Valley College

LOCAL CURRICULUM APPROVAL: Changes proposed in this application have been approved by the curriculum committee and instructional administration, and all a plicable ~]4uirements of Title 5 regulations have been sa~Sfied.

~ -'('-21 II V '2. D$cf) VItZ4 kG z-DATE TIJRE, ClIAIR, ~OMlfITEE TYPED OR PRINTED NAME

thel' l /L. Z !& S~sc..v\ b CA,...b ~ SIGNATIJRE, CHIEF INS1RUcnONAL omCER TYPED OR PRINTED NAME

I'j .~, (::::A Ct...lA-.'~· (;J c ..... · ~?=:-s.r - · ·-SIGNATIJRE. ACADEMIC SENA PRESIDENT

~1-4'1 \ DATE TYPED OR PRINTED NAME

CAREER TECHNICAL EDUCATION ONLY: Program fulfills the requirements of employers in the occupation, provides students with appropriate occupational competencies, and meets any relevant professional or licensing standards,

,VA DATE SIGNATURE, ADMINISTRATOR OF en: TYPED OR PRINTED NAME

Changes proposed in this application been reviewed by the Career Technical Education Regional Consortium, and approval was recommended on - ( date).

H~ ____ ~M~~~c~ ______ _ DATE SIGNA11JRE, CHAIR, REGIONAL CONSORTruM TYPED OR PRINTFD NAME

COLLEGE PRESIDENT: All provisions of Title 5, Section 55130 have been considered. All factors, taken as a whole, support establishment and maintenance of the proposed changes to an existing, approved program.

{~ 'av· 6~v01tZ IDENT OF 1RE COLLEGE TYPED OR PRINTED NAME

DISTRICT APPROVAL (check one): o On (date), the governing board of the __________ _

District approved the proposed changes to this existing program attached to this request.

o The governing board has del~gated to me the authority to approve substantial changes to existing programs, and I have approved the associate degree or certificate attached to this request.

DATE SIGNATURE, SUPERINTENOENTICHANCELLOR OF DIS1RICf TYPED OR PRINTED NAME

Please retain the original signature page for your records and upload a scan of the signature page as an attachment.

--------c Associate in Arts in Psychology for Transfer

CRITERIA A. APPROPRIATENESS TO MISSION

1. Statement ofProqram Goals and Objectives

This proposal is to make the changes necessary to replace our current Associate in Arts Degree in Psychology with an Associate in Arts in Psychology for Transfer Degree . This degree will provide lower division preparation for students pursuing a baccalaureate degree in Psychology.

The program is designed to provide Psychology related educational experiences at the lower division level of sufficient rigor, breadth, and depth to ensure th3t transfer students are as well prepared to succeed in upper division work in Psychology as those who complete their first two years in the California State University and the University of California systems.

The proposed associate degree curriculum meets lower division requirements for transfer to the California State University and the University of California systems baccalaureate degree programs in Psychology, fulfills lower division general education requirements for transfer to the CSU and the UC systems, and also can prepare students for entry-level positions in a variety of interpersonal careers.

Program level student learning outcomes

Students will be able to: 1. Identify the major theoretical orientations in psychology and demonstrate knowledge of basic

psychological concepts regarding behavior and mental processes. 2. Demonstrate knowledge of research methods, ethical considerations in conducting research, and

effective uses of the American Psychological Association (APA) style in presenting information. 3. Utilize critical thinking skills to analyze, evaluate, and make decisions concerning complex contemporary

issues in psychology. 4. Recognize the complexity of social, cultural, and international diversity . 5. Apply psychological principles to the development of interpersonal, occupational, and social skills, and

life-long personal growth. 6. Demonstrate understanding of major theories, concepts, and research findings in selected content areas

of psychology, such as lifespan development, personality and social psychology, neuroscience, and abnormal psychology.

7. Correctly apply statistical concepts to organize and understand data from psychological research. 8. Demonstrate an understanding of biological processes underlying behavior and experience.

· ._._--_. __ . -----_._ .. _( --_._-.-.. -_._-------- .---- .... .. _--_ .. _.- -

c 2. Catalog Description

The Psychology major at Diablo Valley College (OVC) provides students with an introduction to Psychology as the scientific study of thought, feeling, and behavio', and a helping profession dedicated to solving human problems. The associate degree curriculum meets lower division requirements for transfer to the CSU and UC systems baccalaureate degree programs in Psychology, fulfills lower division general education requirements for transfer to the CSU and the UC systems, and also can prepare students for entry-level positions in a variety of interpersonal careers.

Psychology includes a variety of sub-fields, including clinical, counseling, developmental, forensic, social, cognitive, biological, and personality psychology. Most career options require more than two years of college study. This associate degree in Psychology provides preparation for transfer to Psychology programs at four year institutions. Transferring, completion of a bachelor's degree, and graduate studies in Psychology can lead to careers as psychotherapists, college professors, scientific researchers, administrators, and business consultants.

Students who intend to transfer must consult with a program advisor or counselor to ensure that the requirements for transfer to four-year institutions of their choice are met. To achieve the Associate in Arts in Psychology for Transfer from DVC students must (1) complete the Psychology major requirements, (2) fulfill the requirements of either the CSU-General Education or the IGETC general education pattern, (3) complete 6D college transfer level units, and (4) obtain a minimum grade point average of 2.D.

Students must complete each course used to meet a major requirement with a lie" grade or higher. A minimum of 12 units of the major requirements must be earned in Psychology courses, at least 6 of which must be taken at Diablo Valley College. Most courses in the Psychology major satisfy both major and CSU-GE/IGETC general education requirements; however, the units are only counted once toward the 60 unit requirement for an Associate's Degree. Some variations in requirements may exist at certain four-year institutions; therefore, students who intend to transfer are advised to refer to the catalog of the prospective transfer institution and consult a counselor.

Possible career opportunities Psychology students will find classes related to helping them understand, predict, and deal with their own behavior and that of others. Associate degree graduates may assist psychologists and others in mental health centers, hospitals, child welfare agencies, correctional facilities, schools, and business settings. Most career options require more than two years of college study. Transferring, completion of a bachelor's degree, and graduate studies in Psychology can lead to caree~s as psychotherapi~ts, college professors, scientific researchers, administrators, and business consultants.

3. New Program Requirements

Associate in Arts in PS:icholog~ for Transfer CSU Total units in major: 18-20; Total all units in AA-T: 60. GE IGETC

UNITS AREA AREA Required Core: (minimum 9-10 units)

l. Psychology 1D1: Introduction to Psychology 3 41 D9 2. Either: Math 142: Elementary Statistics with Probability 4 B4 2A

Or: Business 240: Business Statistics 3 B4 2A 3. Psychology 215: Introduction to Research Methods

in Psychology 3 09 Complete a minimum of 3 units from Area A:

Psychology 130: Emotions, Learning, and the Brain 3 D9 41

2

•• ' .. _ _ ____ o __ ___ .--"- ------c---·- . ----------. c_ -_._- .. '. -_.- _ ..

BioSc 102: Fundamentals of Biological Science with Laboratory 4 82,83 58

8ioSc 117: Human Biology with Laboratory 4 82,83 5B

Complete a minimum of 3 units from area B:

Psychology 145: Critical Thinking in Psychology 3 A3 lB Recommended course if transferring to San Francisco State

University, San Jose State University, or these CSU's:

East Bay, Monterey Bay, Long Beach, or San Bernardino Psychology 200: Life Span Development 3 D9,E 41

Recommended course if transferring to Cal Poly San Luis Obispo, San Diego State University, CSU San Bernardino, CSU Channel Islands, or UC Santa Cruz

Psychology 220: Psychology of Personality: Personal, Social, and Cultural Differences 3 09 41

Recommended course if transferring to CSU Channellslonds, CSU Long Beach, San Jose State University, UC Santa Cruz, or UC Irvine

Psychology 225: Social Psychology 3 09 41 Recommended course if transferring to Cal Poly San Luis Obispo,

Sonoma State University, UC Santa Cruz, or UC Davis Complete a minimum of 3 units from area C:

Psychology 122: Psychology in Modern Life 3 09,E 41 Psychology 140: Psychology of African Americans

in a Multicultural Society 3 03,09,E 41 Psychology 141: Psychology of LatinosjC1icanos in the U.S. 3 03,D9,E 4(,41

Psychology 160: Psychology of Women 3 09,E 41

Psychology 190: Psychology of Adolescence 3 09 41 Psychology 230: Abnormal Psychology 3 09 41 Psychology 240: Transpersonal Psychology 3 09 41

General Education Recommendations for students in the Associate in Arts in Psychology for Transfer Degree Program

Note: The complete DVC catalog descriptions of both IGETC and CSU-GE course requirements are in an attached document.

Students should see a counselor before choOSing electives. As much as pOSSible, students should choose the general education requirements to match the requirements of the specific Psychology program of the college or university into which they wish to transfer. If a transfer institution has not bee:, chosen, then use the list below as course recommendations. The 18 units required for the DVC Psychology Major have been specifically selected to also meet CSU Breadth and IGETC General Education requirements. Select the recommended courses early before accumulating too many other units in each area - students may find that several GE area requirements are fulfilled just by completing the recommended courses in Psychology for the major.

CSU-General Education Breadth Requirement Area Recommendations

Area A - English Language Communication and Critical Thinking

Psych 145: Critical Thinking in Psychology

.,

.)

c Area B - Scientific Inquiry and Quantitative Reasoning

One of: BioSc 102: Fundamentals of Biological Science with Laboratory BioSc 117: Human Biology with Laboratory

Plus one of: Math 142: Elementary Statistics with Probability Business 240: Business Statistics

Area C - Arts and Humanities Area D - Social Sciences

Psychology 101: Introduction to Psychology

Psychology 215: Introduction to Research Methods in Psychology

Sociology 120: Introduction to Sociology Area E - Lifelong Learning and Self-Development

One of: Psychology 122: Psychology in Modern Life Psychology 140: Psychology of African Americans in a

Multicultural Society Psychology 141: Psychology of Latinos/Chicanos in the U.S. Psychology 160: Psychology of Women Psychology 200: Ufe Spun Development

IGETC General Education Breadth Requirement Ar~a Recommendations

Area 1- English Communication Psych 145: Critical Thinking in Psychology

Area 2 - Mathematical Concepts and Quantitative Reasoning One of:

Math 142: Elementary Statistics with Probability Area 3 - Arts and Humanities Area 4 - Social and Behavior Sciences

Psychology 101: Introduction to Psychology

Sociology 120: Introduction to Sociology Plus one of:

Psychology 122: Psychology in Modern Life Psychology 130: Emotions, Learning, and the Brain Psychology 140: Psychology of African Americans

Business 240: Business Statistics

in a Multicultural Society

Psychology 141: Psychology of Latinos/Chicanos in the U.S. Psychology 160: Psychology of Women Psychology 190: Psychology of Adolescence Psychology 200: Life Span Development

Psychology 220: Psychology of Personality: Personal, Social,

and Cultural Differences Psychology 225: Social Psychology

Psychology 230: Abnormal Psychology Psychology 240: Transpersonal Psychology

Area 5 - Physical and Biological Sciences One of:

BioSc 102: Fundamentals of Biological Science with Laboratory

4

,=------_. ---------- ----

c' BioSc 117: Human Biology with Laboratory

4. Background and Rationale

Students have difficulty managing the multitude of requirement lists they must follow, including individual majors, general education requirements of both CSU-GE and IGETC patterns, transfer agreements, and graduation requirements. To make the situation more navigable for them, we have elected to have one associate's degree in Psychology at DVC: this current proposed Associate in Arts in Psychology for Transfer (AAP-T). This curriculum is designed to satisfactorily prepare psychology students for transfer to the CSU

system, the UC system, and private universities. The AAP-T will replace the two current AA choices, unique identifiers 18894 and 18895, and requires all graduates to complete either the CSU-GE Breadth Requirements or IGETC general education pattern. Every course in the major can satisfy a GE requirement, and all are allowed in this proposal to double count as fulfilling the requirements of both the major and general education in the CSUGE Breadth Requirements and IGETC

This psychology department proposal aligns with the Transfer Model Curriculum (TMe) developed for Psychology. This was a relatively easy decision, as 0 Jr current associate degree program is not radically different from the TMC. Due to the diverse requirements of the many senior institutions to whom we transfer students, our curriculum already contains many of the psychology courses that the Psychology TMC identified and categorized on page five of the finalized Psychology Transfer Model CurriculuM document. No new courses are required to be developed. We have adopted the "Required Core," "List A," and "List B" classifications for our courses basically unchanged from the "Summary of Major Preparation Course:; aJ the CSU - Extracted from LDTP Patterns" table on page five of the Psychology TMC.

Diablo Valley College is a large community college in the San Francisco Bay area, and is decidedly a transferoriented institution. As DVC's mission statement declares, "Diablo Valley College prepares students for transfer to four-year universities ... and is passionately committed to ... the psychological development of its diverse student body." We have historically been one of the top five transfer institutions in the state, and our transfer students have a strong rate of success in both the CSU and the UC systems. last year, of the 110 California Community Colleges, DVC transferred the third most students to the UC systern, and the sixth most to the CSU system. DVC students transfer in significant numbers to 15 or more UC and CSU campuses, partly because of our central location, and partly because our reputation for successful transfer draws transfer oriented first year students to begin with. We currently have well over 6,000 students per year enrolled in psychology courses at DVC. Many transfer into either the CSU or the UC system, to geographically proximate institutions such as CSU East Bay, San Jose State University, San Francisco State, UC Santa Cruz, and UC Berkeley, but also in significant numbers to institutions at some distance such as Cal Poly San Luis Obispo, CSU Long Beach, San Diego State, and UCLA. In fact, according to the California Postsecondary Education Commission (CPEe), DV( is a "large" or "medium" size pathway to each one of the institutions above, plus six other CSU and UC's around the state. While our TMC aligned curriculum clearly fits the requirements of our closest local (SU, it will also allow students to successfully transfer to other institutions that DVC is identified as a "pathway" for by CPEC This is largely accomplished by embedded specific differential recommendations that label the four "Area B" courses .

The DVC psychology department has painstakingly researched the divergent lower division major preparation courses at the prominent senior institutions to which our students typically' tra"lsfer. We have adopted intact the "Required Core" and "Area A" from the TMC These four courses, along with the certification of completion of CSU-GE or IGETC, satisfy the most major preparation requirements for psychology majors at the majority of transfer institutions. What remains on the TMC model are only two courses, one from Area B, and one from Area C.

5

._-----------c The current proposal shows the embedded specific recommendations for which courses should be taken by students intending to transfer to specific senior transfer institutions. The Area B section of the proposed curriculum includes four of the ten courses identified as allowed as Area B courses in the "Summary of Major Preparation Courses at the CSU - Extracted from LDTP Patterns" table on page five of the Psychology TMC. Each of these four courses is identified for our students by the senior transfer institution it articulates to and is targeted for.

EXAMPLE OF A COMPLETE MAlOR CURRICULUM FOR A TYPICAL STUDENT

(Note: the other two requirements must be met, a minimum 60 units and completion of either the C5U-GE or IGETC pattern) . As an example of the complete major curriculum of a graduate of our proposed AAP-T program, a student transferring from DVC with an Associate in Arts in Psychology for Transfer to CSU East Bay has only four courses listed on ASSIST as major preparatbn for the psychology major, including Introduction to Psycho!Qgy, Elementary Statistics with Probabili:y, Introduction to Research Methods in Psychology, and Fundamentals of Biological Science with LaboratQIY. Note that 100% of the requirements listed as lower division major preparation for CSU East Bay are fulfilled in our AAP-T Required Core and Restricted Area A requirements.

Two more courses are needed to reach the minimum 18 units for an AssociatE· Degree major. The "Recommended course if transferring to CSU East Bay" Area B course is Psychology 145: Critical Thinking in Psychology which is certified at CSU-East Bay as satisfying both the CSU-GE Breadth requirement A3 : English Language Communication and Critical Thinking, and the IGETC requirement lB : Critical Thinking - English Composition requirement. CSU-East Bay lists their Psychology 1100: Critical Thinking in Psychology as a lower division course which also meets the same General Education requirements. nnally, students select one course from Area C, all of which are CSU transferrable general education certified courses which fulfill both the IGETC Area 4 Social and Behavioral Sciences requirement and the CSU-GE Area D Social Sciences requirement, (and the majority also fulfill the CSU-GE Area E Ufelong Learning and Self Development requirement). The psychology , department will continue to counsel students to select for their last lower division DVC psychology major course one that is not repeated at the upper division level at CSU-EB.

Alternatively, the caption under Area B course Psychology 225: Social Psychology states "Recommended course

if transferring to Cal Poly San Luis Obispo, Sonoma State University, UC Santo Cruz, or UC Davis, " a nd the caption under Psychology 220: Personal, Social, and Cultural Differences state~· "Recommended course if transferring to CSU Channel Islands, San lose State University, CSU Long Beach, UC Santa Cruz, or UC Irvine. These differential recommendations are due to the fact that DVC is a CPEC identified significant "pathway" in numbers of transfers to the great majority of these institutions, and they have a few courses they differentially require as lower division/major preparation. For example, Cal Poly San Luis Obispo requires our Psychology 225: Social Psychology and Psychology 200: Ufe Span Jevelopment, w1ile UC Santa Cruz requires transfers to have taken our Social Psychology 225 and Psychology 220: Psychology {Jf Personality. While the "frequently asked questions" section concerning 5B 1440 states: "As the TMC is intended to prepare a student for transfer to ~ CSU and consist of coursework appropriate for an associate's degree in the discipline, it may be the case in some disciplines that the new degree will include more major prep courses than are currently required by the CSU to which a college's students generally transfer," our targeted approach for Area 3 matches psychology courses specifically with the lower division requirements of our significant pathway senior transfer universities.

Thus, the adoption of the TMC "Required Core" and "Area A" courses satisfies lower division major preparation requirements for most psychology transfer majors, the Area B course targets the lower division requirements of specific institutions ·many of our students transfer to, and the Area C course hel ps fulfill the completion of GE requirements .

CRITERIA B. NEED

6

c 5. Enrollment and Completer Projections Not Applicable.

.. _---------- ( -

6. Place of Program in Curriculum/Similar Programs at Diablo Valley Colfege

---_ .. -. __ ._-- ...... --- ..

This current proposed Associate in Arts in Psychology for Transfer (AAP-T) will become the only Associate Degree in Psychology offered at Diablo Valley College. This is a manageable modification of the current

Associate in Arts in Psychology that is now offered . One change is that Psychology 145: Critical Thinking in Psychology will be moved from being a required core course to an Area B course; this change is preferable to

having this important course become an Area C course, where there is less chance that a student will take it. Another change is that the psychology major, w1ich now requires 25 units including 6 psychology courses, will require only 18 units with a minimum of 4 psyd:ology courses. The psychology department can philosophically

accept this, but only as a bare minimum. Any fewer psychology courses and it cannot, in our opinion, be a major as defined by state law, which requires 18 units in a single discip:ine. A final change is that no longer will students be able to use the lesser, and local general education requirements. Since students have to acquire 60 units regardless to get the current AA, and our current major is so new, we don't believe this will be disruptive. This curriculum is designed to satisfactorily prepare psychology students for transfer to the CSU system, as well as the UC system and many private universities. The AAP-T will replace the two current AA in psychology choices, unique identifiers 18894 and 18895, and requires all graduates to have completed either the CSU-GE Breadth Requirements or IGETC general education.

There are no closely related programs to an Associate in Arts in Psychology for Transfer {AAP-T} offered at

Diablo Valley College to be affected by the new degree. All the courses in this Psychology program are also

certified as general education courses, and can be taken by non-psychology m3jors. This remains unchanged from the current situation. Other than this, there is no anticipation of other programs sharing resources with

this program.

There is an on-going need for an Associate's Degree program in Psychology. Since the current program was only approved in 2008-2009, this modification occurs almost at the beginning of the exis~ence of an Associate's Degree in Psychology, and little or no disruption is anticipated . The great majority of DVC students in psychology courses seeking the major are transfer students, so continuing the requirement of fulfilling CSU-GE , and IGETC general education requirements is not anticipated to impact students greatly or change enrollment

patterns.

The entire AA-T program statewide is expected to increase community college student rates of graduation, and successful transfer to senior universities, particularly in the CSU system, but also in the UC system and others as well. The statewide program is also anticipated to reduce student time to graduation, and eliminate course duplication. These same improvements are anticipated with DVC's "Associate in Arts in Psychology for Transfer {AAP-T}." These are main reasons that the psychology department decided un3nimously to change our current Associate of Arts in Psychology into the Associate in Arts in Psychology for Transfer (AAP-Tl.

7. Impact on other colleges in the region Not Applicable.

8. Analysis of Labor Market Information Not Applicable.

CRITERIA C. CURRICULUM STANDARDS 9. Transfer applicability - Please see attachEd TMC template

7

:------ ._-----

(

Attachment: course outlines of record.

CRITERIA D. ADEQUATE RESOURCES

Our current curriculum contains all the required courses for the new AAP-T. The proposed AAP-T requires the development of no new courses, and no new faculty, equipment, or library resources.

CRITERIA E. COMPLIANCE Not applicable

8

----- ( _ .. _-- c Psychology Transfer Curriculum

cec Major or Area of Emphasis: Psychology CSU Major or Majors : Psychology Total units: 18- 20 all units are semester units)

r=-~~--=--~--::-~-~~--::-~~~~~-=--~-~~~~~~~~~~~~-~_::::_:-~~-=__---------Psy_chology Transfer Model Cuiric~l!-!m - Associate in Arts degree in Psychology for transfer

r..-----c=-:---:-...,..------~-------_+Ii _C_o_"e....,9"-.e_N_am-,-e_: _D_V_C Program Requirements __ _

; CourseTitie (units) ... _____ ~~~~~_a1~~~. __ !_Course 10 I ~ cours.~ Title ____ I uni~~. __ .1

~-Reguired Core : 9-10 units r Elementary Statistics ------I TCSU STAT ~20 ! MATH 142 ' Elementary Statistics : 4 ' X i (3-4) : ! ! Woirth Probability !

I I' Or X L ; I BUS 240 I BusinE:ss Statistics i 3

~ General Psycho/ogy--{3-}--·----: PSY11O' ----- I PSYCH ~ Introduction to --13 - -jX-"-'1

~ Research Methods --;n-----: PSY 200'--- . - --;"PSYCH 2151' ~~;~~~ to ! 3 '--- X"-' -.----~ Psychology (3-4) I I Resea-ch Methods in h - . - Psycho.!Qgy ________ . _. ____ .; ,}-ist A (select one, 3 or 4 units): __ _" :,. . ~- .~

jlntroduction to Biology (3-4) i BIOSC 102 I Fundamentals of \' f ' Biological SCiences 4 X ! I (with lab) I

-"Human- Bioiogy(3~-- --- i '-~OSC ~'~~~~~~b~iOIOgy----4-- ' -Tx--' -'-'--j Introduction to Biological II PSY 150 --'-'---+, PSYCH ~EmOtiCnS, Learning, --h--.----+x-------:

~ Psychology (3-4) i and the Brain , I ~

~ . !; I;

, List.~(sele~o.n-=-,--3. ~nits)

. _________ __ . ____ ... _____ I PSYCH 145 I ~~i~~~~~~king in - 3 -"--r X --. ---I

Introduction to Lifespan PSY 180 I PSYCH 200 : Life Span ! 3 -.- .--x: ---'1

. PsycI.!0Io9lDL ___ .____ ______ _: ~ Develo~~. ____ :::-f : PSYCH 220 I Psychclogyof 3 IX

!

1____ II Personality: Personal, !

I Social, and Cultural ; I Differences -+I-=-___ ....;-,~-

So-c-=-ia-=-l--=p'-sy- c-:ho-lo-g-y-(3-}-'--- - PSY 170 ~'''-lPSYCH 22"5TSocial Psychology I 3 : X

'I I ----I i '.List C(~elect one?_ 3i.mi.!~): _''''''--'--::::-:~-:-:-=--_

,--,-PS-::-y..,-C_h_OI_O_9~_0_f_Ad_~_us_t~_e_n_t (_3_) _ PSY 115 . _ _ ~l~SYCH 122 I ~i~~ChOI09y in Modern \3 i X ; : I -ix--'--" ! , African-American Studies (3) TCSU AFAM 729 II PSYCH 1JO Psyc~ology. of African I_ 3

l Amencans In a i-. - +. I I Multicultural Society __ : ____ .L_ .. _ Chicana/Chicano Studies--~- -. I TCSU CHST 729 PSYCH ~41 ! Psychology of I 3 ! X Social Sciences (3) : -I- Latinos.'Chicanos in .

i . the U.S_ ,!

Psychology of Women (3) I PSY 160 : PSYCH 160 : PSYChOI09YOfWOmen-r: __ ~~~=: - Child and Adolescent I TCSU FDEV 12_0 ____ i PS_YCH 1_90 Psycho ogy of -r3 . X ~/opment (3 t __ ~ Adolescence ' ~ I _ Introduction to A-:-b-n-o-rm-a-:--/---~:-::P:-:S:-:-Y"""""1-=-20-=----- . PSYCH 230 , Abnorrral Psycho-iogy-- I 3 -I X --"I Psychology~ _____ ... I i I ! ____ ' . _____ 1

i_ PSYCH 240 I Transpersonal 1 3 I X i-=--:-:-:--:-:--::---:---::-:-:------'--..,.......,:-=-=-:---... -----. I Psychology I I

Total Units for the Major:. ' 18-21 Total Units for t~~ M~jor: 18:-.--2..::..0-"--_______ _ ~'!!. Units that may be double-counted: 18-2!!_.

( -- ----- ----- --_._-_._------- -~--c-

"'Summary of Maj or Preparation Courses at tbe CSU - Extracted from LDTP Patterns

Course StatiStics_

TMC CS.u Number .. ." r -~eq~e(i.~: t CS~~-~~1Jb~CSOC~~ Fresno; . 1'1 " 1 1 ... '" ~ - ' :! CSYF~" ~Sr:i'H, CSULB. CSOLA:, ' , --, " "-, '~: ;:' :-:I-CS9N, 9a1,',Prily:RoniOIla, -CSU:SS,- ~ , ~~ ,- ' .

d • • _ _ ' " ,- • ' ·SDSU,~S{§,:SPSU" , SLo;CSt1m'~ " -- : :' ',:1

" .- ' : Slanislall.S" '- ' ,- ',,' .- '_ -

DevelopmentallLifespan List B Psychology

CSUCI, CSUSB, SDSU, SW 4

~it&'ti:).j_'1<>" ,tji(jfjjKJi:'~,· ~ .::,-/~:?,y< ~'lJilifgl:Jl!f0 'Jf;m;tB;l:ifi/JliljIi.::~siil'~i'i~; :; j-. ~:~ '. :~ - _ / : Writing and Critical List B CSULA, CSUSB, SODoma 3

Thinking ! 3 lntro to Sociology List BI ! Cal Poly Pomona, Stanislaus (and otiler

ncn-psychology options)

College Algebra List B CSULA, SFSU 2

Biostatistics List B CSUCI 1 Cognition and Learnin.2 List B CSUCI 1 Theories of Personality List B CSUCI

Social or Family Psychology Learning

ListB

ListB

SLO

SDSU

1

*Introductory Psychology, courses ofless than three sem.e'ter units, and never-articulated courses have been excluded.

REPORT NO.

PURPOSE

69-E

c GOVERNING BOARD


OF CONTRA COSTA COUNTY MARTINEZ, CAUFORNIA

Out-of-State Field Trips


DATE April 27, 2011

It is recommended that approval be granted to 25 Diablo Valley College (DVC) students to travel to the U.S. Naval Academy in AnnapOliS, Maryland. and Bucknell University in Lewisburg, Pennsylvania, to attend the Navy Open from September 3, 2011, to September 4, 2011, and the Bison Open from September 9, 2011, to September 10, 2011. The estimated cost for the trip is $1,500 per person, which includes travel, registration, fees, lodging and food. Funding is being paid by the Men's Water Polo Foundation and Trust Fund. It is recommended that John Roemer and Leonard Chaplin, instructors, be authorized to accompany the students with no loss of salary.

It is further recommended that approval be granted to 20 DVC students to travel to Ashland, Oregon to attend the Oregon Shakespeare Festival from July 7,2011, to July 11,2011. The estimated cost for the trip is $160.00 per person, which includes tickets to plays, stage tours, lectures and presentations and will be paid by student participants. Lodging, food and transportation will also be paid by student participants. It is recommended that Judy Myers, instructor, be authorized to aC(fompany the students with no loss of salary. In addition, it is recommended that the college president be authorized to name the students.

Disposition _A_P-=-P_R--,O:--V-=-E_D~ Date _A_PR_2_7_2_01_1 ------:7~~~"-"' .. '44-""". ~sJ279cJ£/rti5E:::~06·//~.--Governina Board ~~

REPORT NO.

PURPOSE

70-A

GOVERNING BOARD


OF CONTRA COSTA COUNTY MARTINEZ, CAUFORNIA

Student Trustee Privileges


DATE April 27, 2011

It is recommended that the following student trustee privileges previously approved by the Governing Board be continued to May 11, 2012, in accordance with Education Code 72023.5:

• express the student position with an advisory vote on matters that do not pertain to collective bargaining, confidential personnel and legal matters discussed in closed session; and

• receive compensation of $400.00 per month

APPROVED Dispos1!,i~n _--=_--:--;:::-~_ Date APR 272011

Governino Board Secretary

c c GOVERNING BOARD




PURPOSE Calendar of Governing Board Meetings for 2011-12


This calendar was presented as an informational item at the March 23, 2011, Governing Board regular meeting. If this calendar is accepted by the Board, meetings held from January through July will be on the fourth Wednesday of the month, and meetings held from September through December will be held on the second Wednesday of the month. August will be reserved for special meetings or Board training sessions if required. This calendar allows for a month between each meeting in the fall as well as in the first seven months of the year.

Regular Board meetings will occur monthly. Most regular meetings will have a standard agenda of business items and reports. These meetings will begin at 6:00 p.m. and take place in the District Office Board Room. Three regular meetings will be designated as Board study sessions. These meetings will begin at 4:00 p.m., will focus on a topic(s) requiring in depth study and will be held at a college or center. Special meetings will be held as needed. This schedule meets the legal requirements for organization of the Board and adoption of the official budget. .

The following calendar is proposed to ensure that the business of the District is conducted as required by Education Code Section 72000 and that the Board is given an opportunity to discuss matters of critical importance to the District in a timely manner.

I,;;r" ~h' 'l- ,itO"le'< .• ,,' ~.lt'}' / "'~i _~ 0\":' 'r>,~/l .J~Q,c:.tdoij) '" . ~:"~~.~.p.!:", .~ ,!,'J~ 1 "'" t,· ,

July 27, 2011 /study session Contra Costa Colle~e/AA-143 September 14, 2011 George R. Gordon Education Center

October 12, 2011 George R. Gordon Education Center November 9, 2011/study session Diablo Valley College!Trophy Room

December 14, 2011 George R. Gordon Education Center January 25,2012 George R. Gordon Education Center February 22, 2012 George R. Gordon Education Center

March 28, 2012 George R. Gordon EdUcation Center April 25, 2012/study session Los Medanos Colle,Qe/LibralY Commun~ Room

May 23,2012 George R. Gordon Education Center June 27,2012** George R. Gordon Education Center

*Regular Board meetings begin at 6:00 p.m. Study sessions begin at 4:00 p.m. **Board retreat will be held from 3:00 p.m. to 5:00 p.m., followed by the regular meeting Requests to appear on the agenda shall be in accordance with Board Policy 1002

Disposition ----,A:o--Pp---,A,--O:--V-,-E_D Date _AP_R _2 7_2_011 ____ ...,.~~~:...=!!. ,-~. ~:&£~. ~~aq;' ""bf--. _

Governing Board - ~retarY

REPORT NO.

r c

71-A

GOVERNING BOARD



DATE April 27, 2011

PURPOSE Measure A Bond Oversight Committee - Member Replacements


RECOMMENDATION

It is recommended that the following new members to the Measure A Bond Oversight Committee be appointed as follows:

Diablo Valley College member representing foundation interests, Jagjit Bhambra, replacing Gary Craft.

Senior citizens' member John Cottrell, replacing Jagjit Bhambra.

FUNDING SOURCE

Not applicable.

BACKGROUND

The Governing Board has adopted rules and regulations for the Measure A Bond Oversight Committee. Vacancies are to be replaced by Board appointment following the nomination process used to select the original member.

Disposition _A-:P:-P----...,R,_O--=V~E,_D- Date APR 2 7 1011 Governing Board

REPORT NO.

PURPOSE

r c

72-A

GOVERNING BOARD



Classification Descriptions and/or Salary Schedules


RECOMMENDATION

DATE April 27, 2011

It is recommended that the following attached new management classification descriptions be approved and added to the Management Salary Schedule, effective May 1,2011 .

Classification

Director of District Finance Services Manager of Accounting Services

Salary Range

M11 M6

Monthly Salary

$9,869 - $12,025 $7,710 - $ 9,393

It is further recommended that the following attached new contract administrator classification descriptions be approved, effective May 1,2011:

Vice Chancellor, Administrative Services Vice Chancellor, Education and Technology Vice Chancellor, Human Resources/Chief Negotiator

FUNDING SOURCE

Funding is from existing budget sources.

BACKGROUND

These new classifications are being proposed to support a significant restructuring of the District Office administrative structure. There are three major components involved in this restructuring, with other significant changes described within the appropriate component. The attached organizational charts illustrate the proposed and existing structures. Also attached is a summary of the financial savings generated from this restructuring.

The first component of the restructuring is the elimination of two contract administrator positions and the realignment of the duties associated with these two positions. The current structure consists of two vice chancellor positions, three associate vice chancellor positions, and a Chief Facilities Planner. The proposed structure eliminates the Associate Vice Chancellor/Chief Financial Officer (AVC/CFO) position, moving the responsibilities within the administrative services area. Also being eliminated is the Vice Chancellor, Districtwide Planning and Educational Services (VC/DPES). Some of the duties

( o Board Report No. 72-A -2-

of this position will be absorbed by the Chancellor, while most will be redirected into a newly defined educational and technical service area. To enact these changes and complete the realignment, two vice chancellor positions are being created and one existing vice chancellor position is being modified. EXisting contract administrators will be reassigned into the new vice chancellor positions with no changes in compensation. Contract administrators will be reduced in number from seven to five at the District Office, and ten to eight Districtwide, resulting in a more streamlined District Office organizational structure. Elimination of the AVC/CFO and VC/DPES positions will result in compensation savings. However, some of the savings will be redirected to other positions.

The second major component of the restructuring falls within the administrative' services area. With the elimination of the AVC/CFO, the District is recommending a new classification of Director of District Finance Services be approved to serve as the functional head of the finance and accounting areas. Coupled with the new Manager of Accounting Services, this structure provides clear lines of accountability. These two new pOSitions will also be funded by not replacing the current Director of Fiscal Services or Assistant Comptroller. The revised Vice Chancellor, Administrative Services position will absorb the contract administrator responsibilities from the eliminated AVC/CFO. In total, these changes will result in a decrease of approximately $214,000 in the ongoing costs of managing the administrative services area.

A significant change is being recommended to streamline the technology and I

educational services areas, and represents the final major component of the restructuring. A new position of Vice Chancellor, Education and Technology (VC/ET), is being recommended to serve as the focal point for all duties formerly associated with the Associate Vice Chancellor/Chief Information Officer (AVC/CIO) as well as the majority of the duties formerly assigned to the VC/DPES. The Chancellor will also absorb some of the duties of the f9rmer VC/DPES, including some of the liaison responsibilities on academic and professional matters and some Districtwide planning responsibilities. To support the new VC/ET's significant additional responsibilities, a Director of Information Technology will be hired using an existing vacant management FTE and current classification description. This position will provide functional supervision of the information technology area. In the educational services area, an Executive Dean will be added to provide supervision of staff support and management oversight of duties related to, these functions. The salary for the Executive Dean will come from the eliminated VC/DPES position. However, the Executive Dean will not be filled for the 2011-12 fiscal year because of the budget situation. The net ongoing savings by moving to this structure is approximately $62,000 with an additional $156,000 savings in 2011-12.

Concurrent with the District Office administrative restructuring, the District as a whole will be consolidating and reorganizing the research and planning functions. The proposed organization chart includes a new District-level senior dean position. Reporting to the new VC/ET, this position will be responsible for coordination, management and administration of both the daily and long-term research and planning needs for the District and all three colleges. Although the position will be reporting through the District Office, the funding for the positi.on will come from existing college allocations. The incumbent serving in this capacity and position at Contra Costa College will be reassigned to the new District Office position. Overall, each college will see savings through the restructuring of research-related

c Board Report No. 72-A -3-

activities. The District Office will see a corresponding, but smaller, total increase in expenses. The net impact is approximately $350,000 in savings for the District as a whole.

In addition to those described above, some other relatively minor changes will be made. The Associate Vice Chancellor/Chief Human Resources Officer position will be changed to Vice Chancellor, Human Resources/Chief Negotiator with no change in compensation. This new position classification better describes the current responsibilities of this position. Other existing classifications are being modified as described below in support of the new structure and/or to better describe the current priorities of the District.

The attached proposed organizational chart notes that several of the positions within the District Office's span of control are actually located at the colleges and primarily serve the interests and needs of the colleges. A considerable portion of the District Office personnel expenSe is related to revenue other than the general fund. The overall projected ongoing unrestricted general fund savings of the proposed structure is approximately $276,000 as outlined in the attached summary, with $156,000 of additional savings in 2011-12 by not filling the Executive Dean position.

RECOMMENDATION

It is recommended that the attached management classification descriptions be approved and added to the appropriate Management Salary Schedule, effective May 1, 2011.

Classification

Director of Police, Safety and Emergency Services Director of Purchasing and Contract Services Lieutenant of College Police and Safety

FUNDING SOURCE


BACKGROUND

Salary Range

PM12 M8

PM4

Monthly Salary

$7,905 - 9,631 8,510- 10,368 6,486 - 7,905

These new classification descriptions update existing classifications. There are no changes in salary or any other compensation associated with the new classifications. In the case of the police services positions, the new classifications emphasize the college/campus focus of our police force and recognize the significant responsibilities and duties related to safety and emergency preparedness. The Director of Purchasing and Contract Services is being updated to reflect the substantial time and administrative resources this position dedicates to the management of contracts. This update also ensures the right experience and qualifications are considered when recruiting for the position.

c Board Report No. 72-A

RECOMMENDATION

It is also recommended that the attached, amended management classification description be approved, effective May 1,2011.

Classification

Director of Communications and Community Relations

Salary Range

M9

Monthly Salary

$8,941 - 10,894

It is further recommended that the following attached, amended contract administrator classification description be approved:

Classification

President

FUNDING SOURCE


BACKGROUND

-4-

The Director of Communications and Community Relations classification description is being revised in support of the broader District Office reorganization efforts. The proposed minor changes reflect clarification and delineation of responsibilities. There is no change in compensation being proposed for this pOSition

The President classification description is being amended to allow a broader range of potential candidates to meet the minimum qualifications for the position. Allowing applicants with current or prior service as a president provides the opportunity for those who followed non-traditional paths to apply for a presidency. Desirable qualifications and the screening process will ensure only well-qualified candidates will be considered. There is no change in compensation associated with this modification.

Disposition _A=-P_P-;-R--:;O,--V-;-EO_ Date -!...:.A:.....:..;.PR-",,-2 -,-7 .=:.:020..:..:....11 _____ ~~~----===v~D4~~=·:.r.q,.L.._ Governing Board Secretary

Proposed District Office Management Organization Chart for 2011-12 I

Vice Chancellor, Administrative Services

Chief Facilities Planner

Director of District Finance

Svcs "-i .............. -",.--. ...! l.. _____ .!

Director of ~ Construction , ...

Managerd Accounting Services Program Controls --

~ Director of I U Director of Payroll Facilities Support "" Services

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Director, H Construction

Operations ~

L.J Facilities Project r-I Manager

L..4 Bond Budget Control Manager

' ........ ,~-.. ... ~--;-r~~ ••

Director of Purchasing & Contract Svcs

- 1-Contract Manager

Chancellor ~_ ... -:"-_~-r:-..... "...,

Director of Intema! Communications and c Director of f

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Audit :1 Community Relations :

, Vice Chancellor, Education and

Technology·

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Executive Dean -' (1/55)- Director, IT

rw~'~~·~ Network

H ':~ IIH Technology

,.~- ""' - Manager ...-r .. I'7T~~ ,po,.

Director of Admin Information

System (4CD) ;;-,""",~~. ~~ .

Director of Admin Information

Systems (K-12)

Vice Chancellor, Human Resources/Chief Negotiat~

Sr. Dean, Planning & Research

., Human ResourcesI' Operetions I-Manager

:, . ,

'I Human Resources I' : Support Svcs ,..... , Manager

Shaded positions located on college campuses; *No increase in salary; *·Position will not be filled in 2011-12; "·Grant funded (Career Advancement Academy) 4119/11

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Current District Office Management Organization Chart for 2010-11

Vice Chancellor, OW Ping & Ed Svcs

Associate Vice Chancellor/Chief Financial Officer

.. Vice Chancellor, Districtwide Administrative Svcs

Chief Facilities Planner

Shaded positions located on college campuses

Chancellor

Associate Vice Chancellor/CIO

Director of Administrative Info

Systems (K-12)

Infonnation Security Officer

Associate Vice Chancellor/CHRO

Human Resources Operations Manager

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Human Resources Support SVC5 Manager

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Director of Communications &

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Compensation Analysis of Proposed District Office Management Restructuring

Savings from consolidation of Information Technology and Educational Services

2011-12 Ongoing

Positions Eliminated Compensation Compensation

Vice Chancellor, Districtwide Planning and Educational Services $ 205,777 $ 205,777 Information Security Officer $ 160,470 $ 160,470 TOTAL $ 366,247 $ 366,247

Positions Added

Executive Dean(l) $ - $ 156,421 Director of Information Technology $ 147,625 $ 147,625 TOTAL $ 147,625 $ 304,046 NET SAVINGS $ 218,622 $ 62,201

Savings from consolidation within Administrative Services

2011-12 Ongoing

Positions Eliminated Compensation Compensation

Associate Vice Chancellor/Chief Financial Officer $ 212,262 $ 212,262

Director of Fiscal Services $ 159,998 $ 159,998

Assistant Comptroller $ 154,729 $ 154,729

TOTAL $ 526,989 $ 526,989 Positions Added

Director of District Finance Services $ 170,104 $ 170,104

Manager of Accounting Services $ 142,863 $ 142,863

TOTAL $ 312,967 $ 312,967

NET SAVINGS $ 214,022 $ 214,022

Total Proposed District Office Management Restructuring Savings $ 432,644 $ 276,223

(1) Position will not be filled for 2011-12

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~ __________ r _____________ ( ~UAKU tjAl,;I\-UtJ NU. ("L-A

-4-

Contra Costa Community College District Classification SpeCification

DIRECTOR OF DISTRICT FINANCE SERVICES

Class Code OT Status EEO Category Represented Status Salary Grade Effective Date

Exempt ExeC/AdminlManagerial Management M11 05/01/11

DEFINITION:

Contra Costa Community

College Distmt

Status Pages

Classified 1 of 2 Management

Under the leadership of the Vice Chancellor, Administrative Services, the Director of District Finance Services provides leadership and direction in the areas of budget, grants, accounting, payroll and purchasing.

DISTINGUISHING CHARACTERISTICS: The primary responsibility of the Director of District Finance Services is to direct the development of the District budget, oversee the reporting of grants, and supervise the accounting and payroll departments. The Director of District Finance Services is responsible for ensuring timely and accurate budget projections and recommends allocation of budget resources; reviews and approves the submittal of local, state and federal reports including the CCFS-311 and the CCFS-320.

EXAMPLES OF DUTIES/ESSENTIAL FUNCTIONS: Duties/essential functions may include, but not be limited to, the following:

• Manages District finance services, including the planning, coordination, and direction of budget preparation and control.

• Develops the budget calendar. • Coordinates all District audits, both external and internal. • Prepares budget projections and recommends budget allocations of resources. • Compiles, consolidates and reports District enrollment numbers. • Provides detailed budget information and budget projections for collective bargaining discussions. • Participates in collective bargaining negotiations as requested. • Reviews, evaluates, and approves certain Districtwide contracts and agreements. • Actively participates in strategic planning and budgeting processes, including responsibility for

position control and budgeting. • Oversees all expenditure reports for grants and categorical funding. • Works with Planning and Educational Services regarding the preparation of cost estimates,

invoices, and contract requirements for grant opportunities. • Recommends for implementation Districtwide business policies, procedures and practices to

ensure District and college fiscal accountability and fiscal integrity. • Plans, organizes and directs payroll administration. • Cultivates positive working relationships within Districtwide services and among and across the

colleges to build customer confidence and satisfaction. • Ensures well trained finance and payroll staff at the District Office and at the colleges. • Promotes a work culture of customer service, innovation, and quality services to students, staff,

and the community. • Complies with all District, county, state, and federal regulations. • Reviews pending finance and business legislation, legal mandates, regulations and guidelines

which may affect District programs, functions, and activities. • Provides budget information, status reports, and projections to the Governing Board, Chancellor,

Chancellor's Cabinet and other groups as requested. • Participates in the employment process for new finance staff.

~ ( ~UAKU tsAt;K.-UtJ NU. (:l~;

r------------------- ------------------------Contra Costa Community College District - Classification Specification

DIRECTOR OF DISTRICT FINANCE SERVICES

Class Code OT Status EEO Category Represented Status Salary Grade Effective Date Status Pages

Exempt ExeC/AdminIManagerial Management M11 05/01/11 Classified 2 of2 Management

• Evaluates the work of assigned staff. • Performs other duties assigned.

Knowledge of: • Laws, rules, regulations, and procedures affecting California community college fiscal matters. • California Community Colleges Budget and Accounting Manual (BAM) • Governmental accounting and auditing procedures. • Standards Board pronouncements impacting California community colleges. • Operation of financial accounting systems and the input and securing of information and data. • Public sector bond issuance and reporting. • Procedures, operations, and policies of a community college district. • Modern office methods, practices, and procedures. • Principles of supervision and training.

Ability to: • Plan, organize, and direct the operations of a comprehensive finance department. • Supervise and train assigned staff. • Analyze data and draw sound conclusions. • Prepare and maintain accurate, concise and complete records and reports. • Communicate effectively both verbally and in writing. • Establish and maintain cooperative working relationships.

MINIMUM QUALIFICATIONS Education and Experience: A Master's Degree from an accredited college or university in business administration, finance or related field or a bachelor's degree from an accredited college or university in a related field and additional certification, experience, or licensure equivalent to a master's degree.

Five years of management experience directing a finance or related department in a public or private agency.

Sensitivity to and understanding of diversity in the workplace and educational environment.

Preferred Qualifications: Masters Degree in Accounting or related field or CPA preferred. Public education accountinglfinance experience preferred.

Adopted 05/01/11

( tsUAKU tSAL;K-Ut-' NU. f'l.-A

-6-

Contra Costa Community College District Classification Specification • •••

I

• . • I

~"I!'~, '1"'( ,,, , .... ;. i -'o;~ .. " MANAGER OF ACCOUNTING SERVICES

Class Code OT Status EEO Category Represented Status Salary Grade Effective Date Status Pages

Exempt ExeC/AdminlManagerial Management M6 05/01/11 Classified

1 of 2 Management

DEFINITION:

Under the direction of the Director of District Finance Services, the Manager of Accounting Services plans, organizes, directs, and supervises the work of the District Accounting Office; explains and interprets accounting procedures and processes for others; performs a variety of complex professional accounting functions; and performs other related work as required. .


• Plans, organizes, directs, and supervises the work of the District accounting office. • Collaborates with payroll services, purchasing services, facility services, and college business

management and staff to ensure seamless operations. • Supervises the accurate recording of all receipts and non-payroll expenditures. • Ensures that accounting records accurately reflect District expenditures and revenues. • Oversees the input of records into the electronic financial accounting system, and the file

maintenance of supporting documentation. • Supervises the review and audit of non-payroll disbursements prior to payment. • Oversees audits and reconciles various accounting transactions. • Provides training to assigned departmental staff and assistance to other District employees

regarding accounting procedures. When necessary, confers with other agencies regarding interpretation and application of laws, policies, and regulations.

• Reviews and evaluates employee performance to ensure efficient and effective operations to foster an environment of continuous improvement.

• Receives and attempts to resolve complaints involving accounting functions. • Responds to information requests regarding accounting matters. • Supervises the preparation of various financial statements, project claims, and other special

reports. • Supervises the maintenance of the general ledger. • Designs and recommends for implementation of Districtwide accounting policies, procedures and

practices to ensure District and college fiscal accountability and fiscal integrity. • Professionally communicates by written correspondence, e-mail, and telephone with both internal

and external recipients. • Participates in the employment process for new accounting staff. • Evaluates the work of assigned staff. • Participates in all phases of accounting work as assigned.

MINIMUM QUALIFICATIONS: Knowledge of:

• Laws, rules, regulations, and procedures affecting accounting for receipts and disbursements. • California Community Colleges Budget and Accounting Manual (BAM) • Governmental accounting and auditing procedures, including Governmental Accounting

Standards Board pronouncements impacting California community colleges • Operation of financial accounting systems and the input and securing of information and data. • Procedures, operations, and policies of a community college district.

( t)U1\~U 1j1\\JI'\-Ut' l'4U. (L.-1\

Contra Costa Community College District Classification Specification

MANAGER OF ACCOUNTING SERVICES


Exempt ExeclAdminlManagerial Management M6 05/01/11

• Principles of supervision and training.

Ability to: • Plan, organize and direct the operations of an accounting office. • Analyze data and draw sound conclusions. • Prepare and maintain accurate, concise and complete records and reports. • Speak and write effectively. • Establish and maintain cooperative working relationships.

Education and Experience:

Status

Classified ' Management

Graduation from an accredited college or university with a BA in Accounting, Business, Public Administration or other related field.

Five years of increasingly responsible professional accounting experience

Three years of experience at a supervisory level.


Desirable Qualifications: Masters Degree in Accounting or related field or CPA preferred. Public Education accounting experience preferred. California community college financial experience.

Adopted: 5/01111

-7-

Pages

2of2

~-----------( ---------------90ARD BACK-UP NO. 72-A

-8-



Class Code OTStatus EEO Category Represented Status Salary Grade Effective Date

Exempt Officials & Administrators Contract Contract 05/01/11 Administrator

DEFINITION:

Status Pages

Contract 1 of 2 Administrator

Under direction of the Chancellor, the Vice Chancellor, Administrative Services serves as the executive head providing leadership and administrative oversight of all aspects of financial services, facilities services, bond management, risk management, and campus safety departments in the District. The vice chancellor serves as a member of Chancellor's Cabinet and fosters a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District.

The Vice Chancellor, Administrative Services is primarily responsible for the following:

Serves as the chief advisor to the Chancellor on strategic matters related to budget development, finance administration, facilities services, property management, safety, and other administrative concerns.

Oversees the development and implementation of the District administrative and operations policies and participates in the formulation of organizational objectives, plans and strategies.

Coordinates and directs the Districtwide Administrative Services Team and ensures the departments are effective and efficient.

Integrates and provides overall leadership in budget and strategic planning processes.

Reviews and approves expenditures of funds for Districtwide Administrative Services.

Reviews pending legislation, legal mandates regulations, and guidelines which may affect District programs, functions and activities.

Develops legislative materials, analysis and strategies for reporting, decision-making and presentation purposes.

Complies with all District, county, state and federal requirements.

Represents the District on local and state committees as assigned by the Chancellor.

Coordinates cross-functional District initiatives, including staff forecasts, safety, emergency preparedness, and business continuity planning.

Encourages professional excellence among the staff and promotes an organizational culture of customer service, innovation and quality services.

Ensures continuous improvement of administrative services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and feedback from internal users and external customers to increase productivity and effectiveness.

Develops effective administrative support systems to promote foundations, grant-writing, auxiliary services and other initiatives.

( .( BOARD BACK-UP NO. 72-A

r-------------------- ------------------------Contra Costa Community College District Classification Specification



Exempt Officials & Administrators Contract Contract 05101111

Administrator

Status Pages

Contract 20f2 Administrator

Actively participates in and supports District shared governance components and activities and other collaborative processes.

Performs other duties assigned or delegated by the Chancellor.

REPORTING RELATIONSHIPS:

The Administrative Services Team reports directly to the Vice Chancellor, Administrative Services. The Vice Chancellor, Administrative Services reports directly to the Chancellor.

MINIMUM QUALIFICATIONS:

A master's degree from an accredited college or university.

Five years of significant experience as a senior manager in a related field.


Adopted: 1/31/07 Revised: 03/31/10; 5101111

!3n A.RD BACK-UP NO. 72-A f -10-

------------------------Contra Costa Community College District Classification Specification

Vice Chancellor, Education and Technology

Class Code OTStatus EEO Category Represented Status Salary Grade EffecUve Date

Exempt Officials & Administrators Contract Contract 05101111 Administrator

DEFINITION:

Status Pages

Contract 10f2 Administrator

Under direction of the Chancellor, the Vice Chancellor, Education and Technology provides leadership and administrative oversight of all aspects of planning, instructional and student services, international education, research, and technology services in the District. The vice chancellor serves as a member of Chancellor's Cabinet and fosters a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District.

The Vice Chancellor, Education and Technology is primarily responsible for the following:

Serves as the chief advisor to the Chancellor on strategic matters related to planning and education and technology issues and other administrative needs.

Oversees the development and implementation of the District instructional, technology, and student services policies and procedures, and participates in the formulation of organizational objectives, plans and strategies in accordance with the District's mission.

Implements processes, strategies and feasibility planning to ensure resource development needs are appropriated to achieve the District instructional and stUdent services results.

Manages, integrates and provides leadership for a variety of Districtwide instructional services to assure the viability and legality of educational programs.

Provides oversight and coordination of Districtwide accreditation activities.

Promotes, encourages, and facilitates the development, growth, and maintenance of workforce development programs across the District.

Facilitates collaboration among the college academic, career technical education, fee-based community services and contract education programs. Provides oversight of the District's international education and study abroad programs.

Provides coordination and support for student services programs across the District.

Provides leadership for strategic planning efforts, collaboratively develops a Districtwide strategic plan and facilitates a strategic planning process.

Coordinates college and District research efforts.

Provides coordination, development, and support in academic computing, telecommunications, distance education, administrative computing, computer networks, software acquisition and maintenance.

~-----------( ---------------~Vl"\n.U Dl"\v~-Ur- I~U. (L.-1\

Contra Costa Community College District - Classification Specification

Vice Chancellor, Education and Technology

Class Code OTStatus EEO Category Represented Status Salary Grade Effective Date Status Pages

Exempt Officials & Administrators Contract Contract 05/01/11 Contract 2of2 Administrator Administrator

Ensures well-trained information technology staff at the college and District levels to assure ability to meet critical deadlines and prepare staff for emerging technologies.

Develops innovative funding methods for technology and opportunities for partnerships. Develops effective administrative support systems to promote foundations, grant-writing, auxiliary services and other initiatives.

Administers Districtwide grant writing initiatives including development of proposals, implementation of grants and identification of special funding opportunities.

Ensures continuous improvement of administrative services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and feedback from internal users and external customers to increase productivity and effectiveness.

Reviews pending legislation, legal mandates, regulations, and guidelines which may affect Distri~t programs, functions and activities.

Complies with all District, county, state and federal requirements.

Represents the District on local, state, and national committees as required.

Performs other duties assigned or delegated by the Chancellor.


The Education and Technology Team reports to the Vice Chancellor, Education and Technology. The Vice Chancellor, Education and Technology reports directly to the Chancellor.

MINIMUM QUALIFICATIONS: A master's degree from an accredited college or university.

Five years of senior management experience in instruction, technology, student services, or a rell:tted field.

Sensitivity to and understanding of diversity in the workplace and educational environment

Adopted: 05/01/11

r ( -OjUAKU tjA\jI\-U~ NU. fL.-A

\. . -12-r------------------- ------------------------Contra Costa Community College District Classification Specification

Vice Chancellor, Human Resources/Chief Negotiator

Class Code OTStatus EEO Category Represented Status Salary Grade Effective Date Status

Exempt Officials & Administrators Contract Contract 05/01/11 Contract

Administrator Administrator

DEFINITION:

Pages

1 of 2

Under the direction of the Chancellor, the Vice Chancellor, Human Resources/Chief Negotiator serves as the District's key human resources expert and is responsible for the administration and management of a comprehensive human resources program to support the mission of the District. The Vice Chancellor, Human Resources/Chief Negotiator is responsible for organizational and staff development, benefits administration, classification, human resource information systems, recruitment and selection and equal employment compliance. The vice chancellor serves as a member of Chancellor's Cabinet and fosters a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District.

The Vice Chancellor, Human Resources/Chief Negotiator is primarily responsible for the following:

Advises the Chancellor, Cabinet, College Presidents, and Governing Board on human resources'issues.

Serves as the District's chief negotiator.

Counsels the Cabinet on personnel management, diversity initiatives, employee relations problems, issues and concerns.

Plans, develops, and recommends human resources policies, procedures, and objectives.

Directs the comprehensive recruitment, successful retention, and promotional opportunities of a diverse District workforce.

In collaboration with designated college and District groups, develops, recommends, and implements immediate and long-term strategies pertaining to human resources.

Plans, organizes, and administers a comprehensive employer/employee relations program, including conducting negotiations with labor organizations and the administration and interpretation of collective bargaining agreements.

Serves as liaison to labor organizations in analyzing problems and in developing alternative solutions, and implements and applies Interest-Based Bargaining techniques.

Provides effective leadership in personnel dispute resolutions, investigations, and disciplinary actions.

Actively participates in strategic planning and budgeting processes, including responsibility for position control and budgeting.

Directs the coordination of state and federal reporting relative to human resources, including participation in local and national surverys.

Interprets and carries out rules, regulations, and policies of the Governing Board and directives of the Chancellor as they affect the negotiations process, labor relations, and legal issues related to human resources.

r r tsUAKU tsAL;I\-Ut-' NU. fZ-A ....-______ \. ________ \ ______ -_13_-...


Vice Chancellor Human Resources/Chief Negotiator

Class Code OT Status EEO Category

Exempt Officials & Administrators

Represented Status Salary Grade Effective Date

Contract Administrator Contract 05/01/11

Status

Contract Administrator

Pages

2of2

Cultivates positive working relationships within Districtwide services and among and across the colleges to build customer confidence and satisfaction.

Manages District Human Resources, including the planning, coordination, evaluation and direction of: recruitment, benefits administration, employee relations, equal employment opportunity compliance, workers' compensation, classification, compensation, diversity, human resources information systems, human resources operations, staff and organizational development.

Ensures continuous improvement of human resources services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and feedback from internal users and external customers to increase productivity and effectiveness.

Ensures well trained human resources staff at the college and district levels.

Promotes a work culture of customer service, innovation, and quality services to students, staff, and the community.

Complies with all District, county, state, and federal requirements.

Reviews pending employee, personnel, and other legislation, legal mandates, regulations and guidelines which may affect District programs, functions, and activities.

Represents the District on local, regional, state, and national committees.

Performs other duties assigned.


The District Office Human Resources Department staff reports directly to the Vice Chancellor, Human Resources/Chief Negotiator. The Vice Chancellor, Human Resources/Chief Negotiator reports directly to the Chancellor.

MINIMUM QUALIFICATIONS: A master's degree from an accredited college or university in human resources, business or related field, or a bachelor'S degree from an accredited college or university in a related field and additional certification or licensure equivalent to a master's degree.

Five years of management experience directing a Human Resources Department in a public or private agency with emphasis in employee relations and labor negotiations.


Adopted 5/01/11

...-------( ------_:( Contra Costa Community College District Classification Specification

I:'UAKU I:'A\'A\'-Ut" I'<IU. I L.-A

-----;~;a

DIRECTOR OF POLICE, SAFETY AND EMERGENCY SERVICES

Class Code OTStatus EEO Category Represented Status Salary Grade EffectIve Date Status I

Pages

Exempt Exec/AdminlManagerial Management PM12 05101111 Classified 1 of 2 Management

DEFINITION: Under direction ofthe Vice Chancellor, Administrative Services, the Director of Police, Safety and Emergency Services plans, organizes, coordinates and directs the District Police Safety Services operation; inspects, monitors, reviews and audits the Police Safety Services functions and activities; serves as a resource to college and District personnel regarding security and police safety service procedures; serves as a liaison to other public safety organizations; and performs other related functions as directed. This position may be required to provide day-to-day supervision at a college campus, attend college management meetings, and periodically meet with the college Presidents to discuss policies and procedures.


Plans, organizes, coordinates and directs the District Police Safety Services operation, including the determination of operational policies, guidelines, priorities, and the approval of scheduling and control of ongoing operational functions.

Coordinates and plans activities for emergency preparedness, prevention, response, recovery, and mitigation throughout the District.

Continually reviews legislative change and legal mandate implementation to ensure District compliance.

Plans, organizes, develops and implements operational procedures to ensure adherence to a cost effective and cost beneficial operational mode, and to ensure that appropriate quality control and performance standards are maintained.

Plans, organizes and supervises the development and maintenance of mid- and long-range .planning programs, including implementation and maintenance of a systematic data management, storage and retrieval system.

Plans, organizes and supervises a program of inspection and review of operational facilities and equipment to ensure that potential safety hazards are corrected and prevented.

Reviews, approves, requisitions and orders Police Safety Services operational supplies, materials and equipment.

Plans, organizes, and participates in the budget planning process, and develops and implements an expenditure control process.

Counsels and advises college personnel regarding facility security, parking regulations and Police Safety Services related problems and concerns.

Assists in the development of policies and procedures pertaining to the District Police Safety . Services operations, as well as provides communication forums for interior and exterior stakeholders.

Assists subordinate personnel in resolving complex and unusual Police Safety Services related problems and I

concerns.

----------------( --------~~~~ Contra Costa Community College District Classification Specification

DIRECTOR OF POLICE, SAFETY AND EMERGENCY SERVICES


Exempt ExeC/AdminlManagerial Management PM12 05101111 Classified , Management

Pages

20f2

Evaluates the performance of supervisory Police Safety Services personnel, including the use of motivational strategies and techniques to ensure improved performance.

REPORTING RELATIONSHIPS: The Director of Police, Safety and Emergency Services reports to the Vice Chancellor, Administrative Services. Positions directly responsible to the Director of Police, Safety and Emergency Services are the Lieutenants of College Police and Safety.

MINIMUM QUALIFICATIONS: Knowledge of:

• Principles, methods, techniques and strategies pertaining to a comprehensive District Police Safety Services operation. '

• Equipment, materials and supplies commonly utilized in a Police Services operation. • Legal mandates, policies, regulations and operational procedures pertaining to a community college

Police Services operation. • Practices, procedures, techniques and strategies for determining operational effectiveness. • Police Services operational safety standards and law enforcement standards of conduct and ethics.

Ability to: • Effectively and efficiently plan, organize and supervise the functions and activities of a comprehensive

District Police Safety Services program. • Plan, organize, assign, direct, and evaluate the functions and activities of a college police service

organization. • Accurately estimate operational time requirements and determine work performance standards. • Plan, organize, establish and maintain an effective and efficient data management, storage and

retrieval system. • Communicate effectively in oral and written form. • Understand and carry out oral and written directions with minimal accountability controls. • Establish and maintain effective organizational human relationships.

Experience: and Education Five (5) years of increasingly responsible experience in law enforcement, including two (2) years in a command position of lieutenant or higher.

Education: Bachelor of Arts or higher degree from an accredited college or university with a major in Police Science, Public Administration or closely related field.

Certificate and License Requirement Possession of a valid California Motor Vehicle Operator's License. Possession or eligibility to obtain a POST Management Certificate.

Adopted: 10192 Revised: 08/31/05; 5101111

( IjUf\t(u Ijf\v"-Ut'" I'IIU. I L.-f\

. ( -16-r------------------- ------------------------ ---------------------~ Contra Costa Community College District Classification Specification

CHIEF OF DISTRICT POLICE SERVICES DIRECTOR OF POLICE, SAFETY AND EMERGENCY SERVICES

Class Code OT Status EEO Category Represented Status Salary Grade Effective Date Status

Exempt Officials & Administrators Management PM12 09/01/05 Classified Administrator

Pages

10f2

DEFINITION: Under direction, to plan, organi~e, coordinate and direct the District Police $af~fy Services operation; to inspect, monitor, review and audit the Police S9.fe!ty ~~ryices functions and activities; to serve as a resource to College and District personnel regarding security and police safelY service procedures; to serve as a liaison to other public safety organizations; and te-ae p~rw.rrris other related functions as directed. This eosition may be required to provide day-to-9aYr I~aup~~C!!~~n .~~ ~ ;,~II~g~,~~[!le,us;r~~lial9P1!~§e:nian'Bg~mJtI:rt. ,ljJe~fl~gs '~nct;R~ri@J~lJy m~~t;wlth t~~ p6~leg~ I?r~sj · ~!:'ts . ~(t?Jls.cus~',i:)0Iicies1!3..'l~,pr<?.¢~d_Uf~'

EXAMPLES OF DUTIES AND ESSENTIAL FUNCTIONS:

The Gmef.Director of District Police, Safety and Emergency Services is primarily responsible for the following activities:

Plans, organizes, coordinates and directs the District Police Safety Services operation, including the determination of operational policies, guidelines, priorities, and the approval of scheduling and control of ongoing operational functions.

coofdiriafesantfhfansactivities-forenfeITl'encyprepare'"dness;;prevenHonTfes'OOtise;'reoovery:'"miti9'ali'on throughout the Djstnct~

Continually reviews legislative change and legal mandate implementation to ensure District compliance.

Plans, organizes, develops and implements operational procedures to ensure adherence to a cost effective and cost beneficial operational mode, and to ensure that appropriate quality control and performance standards are maintained.

Plans, organizes and supervises the development and maintenance of mid- and long-range planning programs, including implementation and maintenance of a systematic data management, storage and retrieval system.

Plans, organizes and supervises a program of inspection and review of operational facilities and equipment to ensure that potential safety hazards are corrected and prevented.

Reviews, approves, requisitions and orders Police S~f~ty Services operational supplies, materials and equipment.

Plans, organizes, and participates in the budget planning process, and develops and implements an expenditure control process.

Counsels and advises GColiege personnel regarding facility security, parking regulations and Police S~feJy Services related problems and concerns.

Assists subordinate personnel in resolving complex and unusual Police &~f~jy Services related problems and concerns.

Evaluates the performance of supervisory PoliceS~t~!Y Services personnel, including the use of motivational strategies and techniques to ensure improved performance.

REPORTING RELATrONSHIPS:

The Chief of District Police7sate~~j:I~CErp~gg.ncy Services reports to the Vice Chancellor, Facilities and Operations.

~-----------( ----------------tjUAKU tjf\\..."-Ut" , .... U. I ~-M


CHIEF OF DISTRICT POLICE SERVICES DIRECTOR OF POLICE, SAFETY AND EMERGENCY SERVICES


Exempt Officials & Administrators Management PM12 09101105 Classified Administrator

-17-

Pages

20f2

e.d!TliD!§JF~t!y.e:§~o/.lc~~s. Positions directly responsi,ble to the GRief-o~'Cfcii: ujoJlce;~SafelY'~ma Eritelgency~~~rvices aM are the Police SePlices Lieutenants Of O~fuRUS ~dllc~.Jtn~ Sa~ty,


Knowledge of: • Principles, methods, techniques and strategies pertaining to a comprehensive District Police Safety Services

operation. • Equipmen~ materials and supplies commonly utilized in a Police Services operation. • Legal mandates, policies, regulations and operational procedures pertaining to a community college Police

Services operation. • Practices, procedures, techniques and strategies for determining operational effectiveness. • Police Services operational safety standards and law enforcement standards of conduct and ethics.

Ability to: • Effectively and efficiently plan, organize and supervise the functions and activities of a comprehensive District

Police ~~f~ty Services program. • Plan, organize, assign, direct, and evaluate the functions and activities of a college police service organization. • Accurately estimate operational time requirements and determine work performance standards. • Plan, organize, establish and maintain an effective and efficient data management, storage and retrieval system. • Communicate effectively in oral and written form. • Understand and carry out oral and written directions with minimal accountability controls. • Establish and maintain effective organizational human relationships.

Experience and Education Any combination of experience and education that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skill would be:

Experience: Five (5) years of increaSingly responsible experience in law enforcement, including two (2) years in a command position of lieutenant or higher.

Education: Bachelor of Arts or higher degree from an accredited college or university with a major in Police Science, Public Administration or closely related field.

Certificate and License Requirement Possession of a valid California Motor Vehicle Operator's License. Possession or eligibility to obtain a POST Management Certificate.

Condition of Employment Mblst be insblrable by the District insblrance carrier.

Actions: Revised classification adopted by the Governing Board on 08/31/05.

(" ( J30ARD BACK-UP NO. 72-A

r-------------------~ -----------------------, -1 -Contra Costa Community College District Classification Specification

DIRECTOR OF PURCHASING AND CONTRACT SERVICES


Exempt ExeC/AdminlManagerial Management M8 05/01/11 Classified Management

DEFINITION:

Pages

1 of 2

Under direction of the Vice Chancellor, Administrative Services or designee, the Director of Purchasing and Contract Services plans, organizes, coordinates, directs and evaluates a variety of general services for the District, including purchasing, contract administration and compliance, inventory control, storage and delivery of District equipment, mail, services, supplies and materials according to established guidelines and assures compliance with District, state and federal legal requirements; trains, supervises and evaluates the performance of purchasing, warehouse and other assigned staff.

The Director of Purchasing and Contract Services is responsible for negotiating contracts and determining allocation to proper department funds; preparing analysis of bid results and recommending a course of action to District administration and the Governing Board, and preparing all documents with vendors and contractors.


• Supervises, trains, and evaluates the staff of the purchasing and contracts department to provide efficient and effective operations. Fosters an environment of continuous improvement.

• Develops, recommends and updates purchasing objectives, policies, procedures and methods according to District policy, needs and legal requirements; maintains current information of the applicable regulations affecting purchasing. ,

• Interviews vendors and analyzes prices and market trends to determine best source of supply, availability, prices, quality and technical information; obtains and analyzes verbal or written quotes/bids and places orders according to established procedures.

• Develops, reviews and prepares bid specifications and bid packages for a variety of purchases of goods and services, including public works projects; provides assistance to District administrators in preparing bid specifications and packages for the purchase of technical or specialized items or equipment.

• Conducts bid openings, analyzes bids or quotations received and prepares bid result reports for presentation to Board for award; recommends award of contracts or placement of purchase orders; prepares fact sheets regarding purchases for Governing Board; notifies vendor of ' outcome of Board award; obtains receipt of bonds and/or insurance verification from vendor as required. .

• Reviews and evaluates contract provisions. Advises on interpretation of contracts and procurement agreements.

• Writes contracts and purchase orders for services and supplies; provides information and assistance to District personnel regarding contract administration and compliance, purchasing needs, procedures and problems.

• Assures that purchase requisitions are reviewed, analyzed and verified for completeness, accuracy and compliance with bid requirements, funding requirements, and District policy.

• Administers efficient warehousing operations. • Prioritizes arid facilitates disposal of District property that is excessive. • Directs the purchase, inventory control and storage of District equipment, services, supplies and

materials according to established guidelines and legal requirements. '

IjUAKU IjAL;K-Ut-' NU. f"L.-A

-------(-----~ .... P-----------------( Contra eosta Community College District - Classification Specification •

DIRECTOR OF PURCHASING AND CONTRACT SERVICES -.;:~~'.::",~. Class Code OT Status EEO Category Represented Status Salary Grade Effective Date Status Pages

Exempt Exec/Admin/Managerial Management M8 05/01/11 Classified 20f2 Management

• Serves as contract administrator and assures compliance for all District contracts; ensures that contractors meet the terms and conditions of the contract as agreed.

• Prepares and administers assigned budgets; prepares recommendations and justifications regarding budget requests; authorizes expenditures according to District policies and applicable regulations.

• Attends Board and college committee meetings as appropriate to serve as resource when purchasing decisions are under discussion.

MINIMUM QUALIFICATIONS Knowledge of:

• Business administration and personnel supervision. • Budget and finance in a governmental or non-profit setting. • California Code governing public purchasing and contracting. • Principles of California Education Code, Health and Safety Code, Labor Code, Public Resources

Code, Revenue and Taxation Code, Government Code, Business and Professions Code, Civil Code.

• Familiarity with a variety of educational and construction purchasing needs.

Ability to: • Demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socio

economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff. i

• Communicate effectively both orally and in writing, including complex proposals. • Principles of supervision and training. • Make sound personnel and business decisions. • Develop and implement appropriate District purchasing policies. • Ability to analyze situations accurately and adopt an effective course of action.

Education and Experience: Graduation from an accredited college or university with a BA in Business, Public Administration or other related field.

Five years of increasingly responsible purchasing experience.

Three years of experience at a supervisory level.


Preferred Qualifications: Certified Purchasing Manager (CPM) preferred. Public education purchasing experience preferred. Including work in an. organization responsible for public works and capital improvements.

Adopted: February 1988 Revised: 07/01/07; 05/01/11

----------------( ----------~~~ Contra Costa Community College District Classification Specification

DIRECTOR OF PURCHASING ANDand ICONTRACT SERVICESS


Exempt ExeclAdminlManagerial Management M8 02101/11 Classified Management

POSITION PURPOSE:

Pages

1 of 3

Under direction of the Vice Chancellor,-af-Administrative Services or designeeDireGtor of Finance, the Director of Purchasing and Contract Services plan§., organize§., coordinate§., direct§. and evaluate§. a variety of general services for the District,. including_,purchasing, contract administration and compliance, the receipt, jnventory control, storage and delivery of District equipment, mail, services, supplies and material§. according to established guidelines and assure§. compliance __ with District, §;State and federal legal requirements; train§., supervise§. and evaluate§. the performance of purchasing, warehouse and other assigned staff.

DEFINITION: The Director of, Purchasing and Contract Services supervise the Contracts Manager, AGcounting Coordinator, Senior Buyer, Buyer, Assistant Buyer, and VVarehouse VVorker. This position is responsible for negotiating contracts and determining allocation to proper department funds; preparing analysis of bid results and recommending a course of action to District administration and the Governing Board, and preparing all documents with vendors and contractors.

EXAMPLES OF DUTIES/ESSENTIAL FUNCTIONS: Duties/essential functions may include .. but not be limited to, the following:

• Supervises, trains, and evaluates the staff of the purchasing and contracts department to provide efficient and effective operations. Fosters an environment of continuous improvement.

• Develop§., recommend§. and update§. purchasing objectives, policies, procedures and methods according to District policy, needs and legal requirements; maintain§. current information of the applicable regulations affecting purchasing.

• Interview§. vendors and analyze prices and market trends to determine best source of supply, availability, prices, quality and technical information; obtain§. and analyze§. verbal or written quotes/bids and place orders according to established procedures.

• Develop§., review§. and prepare§. bid specifications and bid packages for a variety of purchases of goods and services, including public works projects; provide assistance to District administrators in preparing bid speCifications and packages for the purchase of technical or specialized items or equipment.

_. _Conduct§. bid openings, analyze§. bids or quotations received and prepare§. bid result reports for presentation to Board for award; recommend awardffig-_of contracts or placementmg of purchase orders; prepare fact sheets regarding purchases for Ggoverning Beoard; notify vendor of outcome of Board award; obtain receipt of bonds and/or insurance verification from vendor as required.

• Reviews and evaluates contract provisions. Advises on interpretation of contracts and procurement agreements.

• Write§. contracts and purchase orders for services and supplies; provide information and assistance to District personnel regarding contract administration and compliance, purchasing needs, procedures and problems.

• Assure§. that purchase requisitions are reviewed, analyzed and verified for completeness, accuracy and compliance with bid requirements, funding requirements, and District policy.

• Administer§. efficient warehousing operations. • Prioritize§. and facilitate§. disposal of District property that is excessive.

r tjUAKU tjAL;I\-UtJ NU. f"L-A ..-________ { __________ { -21-

Contra Costa Community College District - Classification Sp.~ciflca'tiorl ___________ _It!

DIRECTOR OF PURCHASING AND ICONTRACT SERVICESS


Exempt ExecJAdminlManagerial Management M8 02101111 Classified 2of3 Manager

• Direct.§. the purchase, inventory control and storage of District equipment, services, supplies and material materials according to established guidelines and legal requirements.

• -Serve.§. as contract administrator and assure compliance for all District contracts; ensure.§. that contractors meet the terms and conditions of the contract as agreed.

• -Prepare.§. and administer.§. assigned budgets; prepare.§. recommendations and justifications regarding budget requests; authorize.§. expenditures according to District policies and applicable regulations. '

• Attend.§. Board and college committee meetings as appropriate to serve as resource when purchasing decisions are under discussion.

EMPLOYMENT STANDARDS: Knowledge:

• Business administration and personnel supervision. • Budget and finance in a governmental or non-profit setting. • California Code governing public purchasing and contracting. • Principles of California Education Code, Health and Safety Code, Labor Code, Public Resources

Code, Revenue and Taxation Code, Government Code, Business and Professions Code, Civil Code.

• Familiarity with a variety of educational and construction purchasing needs. Skills and Abilities:

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.

• Communicate effectively both orally and in writing, including complex proposals. • Principles of supervision and training. Ability to make sound personnel and business decisions

and to develop and implement appropriate Daistrict purchasing policies. . • Ability to analyze situations accurately and adopt an effective course of action.

MINIMUM QUALIFICATIONS: Education and Experience: 1. ~Graduation from an accredited college or university with a BA in Business, Public Administration or

other related field. 2. 2. Five ayears of increasingly responsible purchasing experience, including work in an organization

responsible for public works and capital improvements. ~L-3. Three J-years of experience at a supervisory level. ~. _Sensitivity to and understanding of diversity in the workplace and educational environment. Preferred Qualifications: ~_. -Certified Purchasing Manager (CPM) preferred. ,29._ Public education purchasing experience preferred.:. 6+. -; including work in an organization responsible for public works and capital improvements.

WORKING CONDITIONS: 1. Typical office environment.

~----------( --------------( BOARD BACK-UP NO. 72-A

Contra Costa Community College District - Classification Specifi

DIRECTOR OF PURCHASING AND ICONTRACT SERVICESS

Class Code or Status EEO Category Represented Status Salary Grade Effective Date Status Pages

Exempt ExeC/AdminlManagerial Management M8 02101111 Classified 30f3 Manager

Adopted February 1988 Revised 07101107, 02101111, 03102111.03129111

( qOARD BAGK-UI-' NU. (Z-A

.----------------------- .--------------------------Contra Costa Community College District Classification Specification

LIEUTENANT OF COLLEGE POLICE AND SAFETY


Exempt ExeclAdminlManagerial Management PM4 05/01/11

-23-

Status Pages

Classified 1of2 Management

DEFINITION: Under general supervision of the Director of Police, Safety and Emergency Services, the Lieutenant commands law enforcement and parking services on their assigned college and assists in the management of the Police Department.

DISTINGUISHING CHARACTERISTICS: The Lieutenant is the management level class responsible for the administration and supervision of assigned activities within the Police Department. This person is responsible for providing leadership and professional assistance in developing and implementing the policies, procedures, and plans of the department. The Lieutenant is required to be on-call on a rotational basis with the other managers in the department.


• Maintains discipline and insures that the department rules, regulations and policies are followed. • Assigns, directs, and reviews the work of subordinates in the performance of their duties; monitors

work load; conducts performance evaluations of department employees as assigned. • Participates in the development, implementation and maintenance of department goals, objectives,

policies and procedures; reviews and evaluates work methods and procedures for improving organizational performance and meeting goals; ensures that goals are achieved.

• May plan, develop and coordinate in-service training of sworn and non-sworn personnel per department and P.O.S.T. mandates.

• Researches, develops and makes recommendations in the planning and development of police and public safety policies and practices.

• Participates in District, campus, and county committees. • Serves as liaison and works with other law enforcement agencies, campus departments and various

community members and groups. • Maintains good working relationship with local law enforcement agencies, the District Attorney's office,

and the courts. Performs internal affairs investigations as assigned; initiates and implements discipline as required.

• Assists in the development of the annual budget; participates in the forecast of the necessary funds for staffing, materials and supplies; administers and monitors assigned budgets; discu~ses and resolves budget issues with appropriate staff; implements adjustments as necessary and makes recommendations on budget and staffing needs.

• Implements, emphasizes, and encourages a community-oriented policing approach to problem solving.

• Assumes command of the department in the absence of the Chief of Police, Safety and Emergency Services.

• Organizes and coordinates special security and protection assignments. • Provides management of specialized law enforcement units. • May be assigned to coordinate a wide variety of other assignments such as: training, budgeting,

scheduling, equipment maintenance, records and communications, and contract review. • Performs other related duties as assigned.

.... ___________ ( _____________ ( _ts_U_A_K_U_ts_A_l,;_·_I\_-U_tJ_N_U_. _(~.II-iiili:_-'"


LIEUTENANT OF COLLEGE POLICE AND SAFETY


Exempt ExeclAdminlManagerial Management PM4 05101111

MINIMUM QUALIFICATIONS

Status Pages

Classified 20f2 Management

Knowledge Of: Police methods and procedures, including patrol work, traffic control, and scientific investigation and identification techniques; criminal law including apprehension, arrest, and custody of persons accused of misdemeanors and felonies; rules pertaining to search and seizure and preservation and presentation of evidence in criminal cases; the principles of police training, supervision, leadership, and administration; criminal investigation techniques and procedures including interrogation, fingerprinting, photography and modus operandi systems; crime prevention techniques and strategies; community-oriented policing and problem solving; basic computer applications; familiarity with Cl,ETS (California Law Enforcement Telecommunication Systems), Police Computer Records Management Systems, and Police Computer Aided Dispatching System.

Ability To: Make sound, proper, and prompt decisions and recommendations on a variety of routine and non-routine issues; communicate clearly, and effectively, both orally and in writing; prepare and interpret reports; maintain comprehensive and accurate records; establish and maintain effective relationsrips with those encountered in the course of performing the required duties while exhibiting enthusiasm, e"ergy, and positive attitude; demonstrate sensitivity to and ability to work with diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, staff and members of the community, including those with disabilities; influence and motivate others through a presence of authority, responsibility, and assertiveness while maintaining a confident demeanor; set clear, attainable goals and objectives developing and prioritizing plans and strategies and evaluating short and long-term impacts; effectively allocate resources; anticipate potential problems and develop contingency plans; employ participatory problem-solving strategies.

EducationlTraining: Possession of an Associate of Arts Degree. Possession of an Advanced Certificate issued by the P.O.S.T. may be substituted for the Degree requirement.

Experience: Eighteen months of experience as a field level supervisor at a P.O.S.T. approved Police Department at time of appointment. College law enforcement experience is highly desirable.

License/Certification: Possession of a Valid California Driver's License; possession of a P.O.S.T. Basic and Intermediate Certificate.

Adopted: 10/92 Revised: 3123/05; 05101/11

~----------~--------------( tjUAKU tSA~t\-Ut-' NU. ("l.-A

-25-


POLICE SERVICES LIEUTENANT OF,;'C0'w:.1:GE ROrnCE:ANDrS~E6t'6-" .n.,., • , ,-c_w,," '" "r,tUJ."~1 ........ J i:;,k-.r,,... f'I,O. ('II ,~ ~"I)'!"",~~~"",":.n olt.~_\t.g


4JQ8 Exempt SkilleEi GFafi +FaEles

Exec/Admin/Managerial PeliGe-Management PM4 3124105

Status Pages

Classified

Administrator 1 of 3

DEFINITION: Under general supervision of the DJre~(p1MR9Ij~~~iiJ~g~~~~tYand Emergency:§..~~ Chief of DistriGt PoliGe SeF\'iGes, the PoliGe ServiGes Lieutenant commands law enforcement and parking services on their assigned campus and assists in the management of the Police Department.

DISTINGUISHING CHARACTERISTICS: The PoliGe Lieutenant is the management level class responsible for the administration and supervision of assigned activities within the police department. This person is responsible for providing leadership and professional assistance in developing and implementing the policies, procedures, and plans of the department. The Police Lieutenant is required to be on-call on a rotational basis with the other managers in .the department.

EXAMPLES OF DUTIES/ESSENTIAL FUNCTIONS: Duties/essential functions may include, but l;Iot be limited to, the following:

• Maintain,§ discipline and i~nsures that the department rules, regulations and policies are followed. • Assign,§, direct,§, and review,§ the work of subordinates in the performance of their duties; monitor,§

work load; conduct,§ performance evaluations of department employees as assigned. • Participate,§ in the development, implementation and maintenance of department goals, objectives,

policies and procedures; review,§ and evaluate,§ work methods and procedures for improving organizational performance and meeting goals; ensure that goals are achieved.

• May plan, develop and coordinate in-service training of sworn and non-sworn personnel per department and P.O.S.T. mandates.

• Researches, develop,§ and make,§ recommendations in the planning and development of p!Jlice and public safety policies and practices.

• Participate,§ in dQistrict, campus, and county committees. • Serve,§ as liaison and works with other law enforcement agencies, campus departments and various

community members and groups. ' • Maintain,§ good working relationship with local law enforcement agencies, the District Attorney's office,

and the courts. Perform,§ internal affairs investigations as assigned; initiate and implement discipline as required. .

• Assist,§ in the development of the annual budget; participate,§ in the forecast of the necessary funds for staffing, materials and supplies; administer,§ and monitor assigned budgets; discusses and resolve,§ budget issues with appropriate staff; implement,§ adjustments as necessary and makes recommendations on budget and staffing needs.

• Implement,§, emphasize,§, and encourage,§ a community-oriented policing approach to problem solving.

• Assume,§ command of the department in the absence of the Chief of District Police Services Director of Police, Safety and Emergency Services.

• Organize,§ and coordinate,§ special security and protection assignments. • Provide,§ management of specialized law enforcement units. • May be assigned to coordinate a wide variety of other assignments such as: training, budgeting,

scheduling, equipment maintenance, records and communications, and contract review. • Perform,§ other related duties as assigned.

tlUAKU tiA(';K-Ut-' NU. ("£-A

Contra Costa Community College District Classification Specification .

POLICE SERVICES LIEUTENANT 13.r;fetrIZLrEG""'e 'e.QmiGE~:iND~§I~E~E~r~'''~<;.l~~~·",.·~·",~,,"" t:Jr.JI:t6: ... .::t-.":!I~r:,.n.:.~!l;?~d;!Jt:EI..i1Ja.#~,.~cJ.ki..f>,...;.!ir.1i1.l.!)t'I~~"~


Skilleel GFaft +Fades .tJ03 Exempt

Exce/Admin/Managerial P&IlGe-Management PM4 3/24/05

(continued on next page)

MINIMUM QUALIFICATIONS

• . , - • " I • ,

t· ;' ,_t .a;. t. ,";~',~t

Status Pages

Classified 2of3

Administrator;

Knowledge Of: Police methods and procedures, including patrol work, traffic control, and scientific investigation and identification techniques; criminal law including apprehension, arrest, and custody of persons accused of misdemeanors and felonies; rules pertaining to search and seizure and preservation and presentation of evidence in criminal cases; the principles of police training, supervision, leadership, and administration; criminal investigation techniques and procedures including interrogation, fingerprinting, photography and modus operandi systems; crime, prevention techniques and strategies; community-oriented policing and problem solving; basic computer applications; familiarity with CLETS (California Law Enforcement Telecommunication Systems), Police Computer Records Management Systems, and Police Computer Aided Dispatching System.

Ability To: Make sound, proper, and prompt decisions and recommendations on a variety of routine and non-routine issues; communicate clearly, and effectively, both orally and in writing; prepare and interpret reports; maintain comprehensive and accurate records; establish and maintain effective relationships with those encountered in the course of performing the required duties while exhibiting enthusiasm, energy, and positive attitude; demonstrate sensitivity to and ability to work with diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, staff and members of the. community, including those with disabilities; influence and motivate others through a presence of ' authority, responsibility, and assertiveness while maintaining a confident demeanor; set clear, attainable goals and objectives developing and prioritizing plans and strategies and evaluating short and long-term impacts; effectively allocate resources; anticipate potential problems and develop contingency plans; employ participatory problem-solving strategies.

EducationlTraining: Possession of an Associate of Arts Degree. Possession of an Advanced Certificate issued by the PGS+ ~~r§.l~~ may be substituted for the Degree requirement. If qualifying with the Advanced Certificate, must be eligible for Certificate at time of hire.

Experience: 48 Eighteen months of experience as a Police Sergeant a~ a'.fi~la~ .I~"v!31 st..ip.~rYisor at a PGS+ ~$)j:§1ill:li approved Police Department at time of appointment. Campus law enforcement experience is highly desirable.

License/Certification: Possession of a Valid California Driver's License; possession of a PGS+ ·P.D.S.T, Basic and Intermediate Certificate

OTHER REQUIREMENTS

Willingness and/or ability to work '/ariable shifts, weekends, holidays, irregular days and hours overtime and rotate on call with other Command Staff

IjUAKU IjAlil\-Ut-' NU. f"L.-A

-27-~----------(--------------(


~ Exempt Skilled Craft Trades

Exce/Admin/Managerial ~Management PM4 3/24/05

Classified

Administrator. 30f3

May be required to 'Near a uniform and safety equipment.

AGti9Rs:Adopted:-10/92; Revised GlassifiGalieR adepted by the Ge'leFRiRg BeaFd eR 3/23/05; 4127111

(


(

DIRECTOR OF COMMUNICATIONS AND COMMUNITY RELATIONS


Exempt Exec/Admin/Managerial Management M9 05/01111 Classified 1 of 2 Management

DEFINITION: This position serves as the District's key public relations expert and is responsible to manage public, corporate, and government relations, marketing, media issues, political matters, and external affairs as well as internal communications initiatives.


Advises the Chancellor, Cabinet, College Presidents, and Governing Board on public relations and political issues for the District.

Develops and implements the District's government relations public affairs strategy, policies and protocol for internal and external communications.

Serves as the chief spokesperson and coordinates all media relations for the District and its colleges, including working with traditional and new media. Prepares news releases, news conferences, speeches and feature stories.

Works collaboratively with the leadership and colleges to formulate a unified message for the District and enhance the District's prominence among key audiences.

In conjunction with the colleges, develops and coordinates Districtwide marketing plans to achieve organizational mission and goals.

Oversees Districtwide marketing, advertising, production of promotional materials and ensures that Districtwide advertising is effective, efficient, and reflects the needs of the customer.

Evaluates market reaction to public relations activities to ensure timely adjustment of the marketing and communication strategies to meet changing conditions.

Monitors the accuracy and effectiveness of internal information, marketing and government relations and community relations programs to ensure the programs of the District and the colleges are in alignment.

Develop strategies to effectively manage public information about the District and the colleges to the region, state, and nation.

Ensures continuous improvement of government relations, public affairs and public relations services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and feedback from internal users and external customers to increase productivity and effectiveness.


Complies with all District, county, state, and federal requirements including preparation of timely and

tjUAKU tjA(;K-UP NU. 7"2.-A




Exempt Exec/Admin/Managerial Management M9 05101111 Classified I

Management'

accurate reports for internal and external entities.

Develops and coordinates strategic corporate relationships that contribute to the District's goals.

Periodically convenes marketing and public information staff in the District to ensure continuity.

Complies with all District, county, state, and federal requirements including preparation of timely and accurate reports for internal and external entities.

-29-

Pages

20f2

Coordinates special events aimed at the advancement of agency goals and assists in the pursuit of public and private fund raising goals.

Develop and maintain contacts with college colleagues, media representatives, community leaders, business executives and government officials.

Reviews pending legislation, legal mandates, regulations and guidelines which may affect District. programs, plans, functions, and activities.

Represents the District at public events, presentations, meetings, and governmental committees as assigned by the Chancellor.


MINIMUM QUALIFICATIONS: EducationlTraining: A bachelor's degree from an accredited college or university in public relations, journalism, public policy, communications, marketing or related field.

Experience: Five years of management experience directing public relations work in a public or private agency.

Ability: Sensitivity to and understanding of diversity in the workplace and educational environment.

Adopted: 08/29/07 Revised: 05/01/11

( ,( BOARD BACK-UP NU. Tl.-A .-____________________ A________________________ __ _________________ -3~O~-_L Contra Costa Community College District Classification Specification



Exempt Officials & Administrators Management M9 08130107 Management

DEFINITION:

,

Pages

10f2

This position serves as the district's key public relations expert and is responsible to manage public, oorppri:itef and government relations, marketing, media issues, political matters, and external affairs as well as internal communications initiatives.


Advises the Chancellor, Cabinet, College Presidents, and Governing Board on public relations and political issues for the district. '

Develops !ii~d - impiements,.t~e:"bj~i~tcd; a government relations public affairs strategy, policies and protocol 'for internal and external communications.

Serves as the chief spokesperson and coordinates all media relations for the District and its colleges, including working with traditional and new media. Prepares news releases, news conferences, speeches and feature stories.

Works collaboratively with the leadership and colleges to formulate a unified message for the district and enhance the district's prominence among key audiences.

In conjunction with the colleges, develops and coordinates Districtwide marketing plans to achieve organizational mission and goals.

Oversees Districtwide marketing, advertising, production of promotional materials and ensures that Districtwide advertising is effective, efficient, and reflects the needs of the customer.

Evaluates market reaction to public relations activities to ensure timely adjustment of the marketing and communication strategies to meet changing conditions.

Monitors the accuracy and effectiveness of internal information, marketing 'and government relations and community relations programs to ensure the programs of the district and the colleges are in alignment.

Develop strategies to effectively manage public information about the District and the colleges to the region, state, and nation.

Ensures continuous improvement of government relations, public affairs and public relations services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and feedback from internal users and external customers to increase productivity and effectiveness.

Provides expertise and assistance to enslolre effectiveness of government relations, plolblic affairs and plolblic relations staff at the District and at the colleges.


Compiles with all district, county, state, and federal requirements including preparation of timely and accurate reports for internal and external entities.

Qe .. "elOp~ at:lCf:Q9.9rdingtes strategi9-C""qrpo~~e,Je.@ti6I"!sJjips that contgbute':tOJhe Rj~blcfs< goj3I~:

~ .( BOARD BACK-UP NO. Tl.-A -31-P------------------- ------------------------




Exempt Officials & Administrators Management M9 08/30/07 Management

Periodically convenes marketing and public information staff in the District to ensure continuity.

Complies with all District, county, state, and federal requirements including preparation of timely and accurate reports for intemal and external entities.

Coordinates special events aimed at the advancement of agency goals and assists in the pursuit of public and private fundraising goals.

Develop and maintain contacts with college colleagues, media representatives, community leaders, business executives and government officials.

Pages

2of2

Reviews pending legislation, legal mandates, regulations and guidelines which may affect District programs, plans, functions, and activities.

Represents the District at public events, presentations, meetings, and governmental committees as assigned by the Chancellor.



EducationfTraining: A bachelor's degree from an accredited college or university in public relations, journalism, public policy, communications, marketing or related field.

Experience: Five years of management experience directing public relations work in a public or private agency.

Ability: Sensitivity to and understanding of diversity in the workplace and educational environment.

Actions: This classification was adopted by the Goveming Board 08/29/07.

.( [ -----------------------


Class Code OTStatus EEO Category

Exempt Officials/Administrators

PRESIDENT

Represented Status Salary Grade

Contract Contract Administrator

BOAKLJ ~A{;K-Ut-' NU. f"L-A

-32-

Effective Date Status Pages

05101111 Contract 1 of2 Administrator

DEFINITION: The President is the chief executive at the college. The President reports to the Chancellor and is responsible for the delivery of educational and other services provided by the college and for the supervision of the administrative staff and all educational programs and services of the college. The President provides high level direction regarding the overall operation of the college, its outreach locations and centers. The President delegates to the Vice President, Deans and Directors the supervision of other administrative, teaching and classified staff.

DISTINGUISHING CHARACTERISTICS: The President provides visionary leadership and understands and promotes the roles of the community college in a changing society. The President independently performs assigned critical and highly complex senior management level duties with an entrepreneurial spirit and effectiveness, speed, and accuracy. The President is responsible to foster a dynamic college atmosphere conducive to academic excellence and optimal functioning . The President is a District team member on the Chancellor's cabinet.

The President is primarily responsible for the following:

Develops and maintains channels of communication with staff members regarding all aspects of college operations including curriculum; instruction; business administration; finance; planning; construction and . maintenance of physical facilities; personnel; student services; and educational planning.

Maintains the college as a community institution by serving as the chief interpreter of the needs of the students and service area of the college, and promotes the development and implementation of needed programs and services.

Provides leadership for the college as whole, including, planning, development, implementation and evaluation of educational and fiscal programs of the college.

Assures compliance with college and District policies, state and federal regulations and requirements of accreditation agencies.

Provides administrative direction in the development and initiation of college policies and procedures, as well as the organizational structure, which affect curriculum, instruction, student services and activities, and other college operations.

Presides over the decision-making process and participates in the govemance structure of the college to ensure that final decisions and college pOlicies are in accord with the general Districtwide policies and decisions officially adopted by the Goveming Board.

Oversees the preparation of the annual college budget and directs operations of the college within the provisions of the budget once it is approved by the Goveming Board.

Supervises, coordinates, and evaluates the general activities of all college administrators, and delegates to them such authority and responsibility as is required to perform their assigned duties.

Advises the Chancellor on matters related to District planning, policies, and operations as they affect the college.

Participates in hiring, training and evaluation of diverse faculty and staff highly qualified to achieve college goals.

~ __________ r _____________ ( BOARD BACK-UP NU. f"L-A


PRESIDENT


Exempt Officials/Administrators Contract Contract 05/01111 Contract 2of2 Administrator Administrator

Encourages professional excellence among faculty, staff and administration to achieve the college's mission and goals.

Maintains a highly visible leadership role in the communities served and develops strategic partnerships between educational institutions, corporations, businesses, civic and cultural organizations. 1

Serves as an advocate for the college and articulates the mission and vision of the college and the California Community Colleges locally, statewide and nationally.

Performs related duties as required.

MINIMUM QUALIFICATIONS: Knowledge Of: The goals of shared governance; principles and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training; applicable federal, state, local, District and college rules and regulations, laws, policies and procedures, and collective bargaining contract provisions; report and presentation writing; the relationship and interaction of a community college and the varied communities, special-interest groups, and public agencies it serves; the purposes, goals and philosophy underlying the delivery of education in a community college setting; budget development and management; interest-based approaches to problem solving and conflict resolution.

Ability To: Successfully manage people, major college-wide programs and initiatives; effectively oversee college change efforts, problem-solving, short and long-term planning processes that affect educational programs and college facilities; and financial resources; manage personnel resources of a college, including motivating, developing and directing people; communicate effectively both orally and in writing; use personal computers utilizing typical office software applications, including the Internet; work effectively in a participatory governance environment to accomplish the goals and objectives ofthe college; communicate effectively and constructively with persons of diverse cultures, language groups, and abilities; understand and support interest-based approaches to problem solving and conflict resolution; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; manage fluctuating resources to minimize disruptions; collaborate effectively with the college and District in enrollment management activities; establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION: An earned doctorate from an accredited college or university is preferred. A master's degree from an accredited college or university is required.

EXPERIENCE: A minimum of five years of senior-level management experience, preferably in a community college environment. Three years of full-time teaching or student services experience. Current or prior experience as a college president or the equivalent may be used in lieu of other management, teaching or student' services requirements. Demonstrated sensitivity to and understanding of diversity in the workplace and educational environment.

License/Certification: A valid Class C California Driver's License.

Adopted: 12/10109 Revised: 05/01/11

r C tsUAKU tsAt.;K-UI-' NU. 7'l.-A ~ __________ ~\ __________________________ -~3_-~


Class Code OTStatus EEO Category

Exempt Officials/Administrators

PRESIDENT

Represented Status

MaRagemeRt

ContraCt Adn1l~istratOr

Salary Grade Effective Date Status Pages

Asaaemis

Contract 12110/09 Coniract 1 of 2

Administrator '

DEFINITION: The President is the chief executive at the college. The President reports to the Chancellor and is responsible for the delivery of educational and other services provided by the college and for the supervision of the administrative staff and all educational programs and services of the college. The President provides high level direction regarding the overall operation of the college, its outreach locations and centers. The President delegates to the Vice President, Deans and Directors the supervision of other administrative, teaching and classified staff.

DISTINGUISHING CHARACTERISTICS: The President provides visionary leadership and understands and promotes the roles of the community college in a changing society. The President independently performs assigned critical and highly complex senior management level duties with an entrepreneurial spirit and effectiveness, speed, and accuracy. The President is responsible to foster a dynamic college atmosphere conducive to academic excellence and optimal functioning. The President is a district team member on the Chancellor's cabinet.

EXAMPLES OF DUTIES/ESSENTIAL FUNCTIONS:

Duties/essential functions may include, but not be limited to, the following:

Develops and maintains channels of communication with staff members regarding all aspects of, college operations including curriculum; instruction; business administration; finance; planning; construction and maintenance of physical facilities; personnel; student services; and .educational planning.

Maintains the college as a community institution by serving as the chief interpreter of the needs of the students and service area of the college, and promotes the development and implementation of needed programs and services.

Provides leadership for the college as whole, including, planning, development, implementation and evaluation of educational and fiscal programs of the college.

Assures compliance with college and District policies, state and federal regulations and requirements of accreditation agencies.

Provides administrative direction in the development and initiation of campus policies and procedures, as well as the organizational structure, which affect curriculum, instruction, student services and activities, and other college operations.

Presides over the decision-making process and participates in the govemance structure of the college to ensure that final decisions and campus policies are in accord with the general District-wide policies and decisions officially adopted by the Governing Board.

Oversees the preparation of the annual college budget and directs operations of the college within the provisions of the budget once it is approved by the Governing Board.

Supervises, coordinates, and evaluates the general activities of all college administrators, and delegates to them such authority and responsibility as is required to perform their assigned duties.

~-------------~-----------------tjUf\KU tjf\\.il\-UI-' NU. Il.-A


PRESIDENT


MaRagemeRI Asaeemis Exempt Officials/Administrators Contract Contract 12110/09 Contract 2of2

Adminlftralor Administrator

Advises the Chancellor on matters related to District planning, policies, and operations as they affect the college.

Participates in hiring, training and evaluation of diverse faculty and staff highly qualified to achieve college goals.

Encourages professional excellence among faculty, staff and administration to achieve the college's mission and goals.

Maintains a highly visible leadership role in the communities served and develops strategic partnerships between educational institutions, corporations, businesses, civic and cultural organizations.

Serves as an advocate for the college and articulates the mission and vision of the college and the California Community Colleges locally, statewide and nationally.

Performs related duties as required.

MINIMUM QUALIFICATIONS: Knowledge Of: The goals of shared governance; prinCiples and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training; applicable federal, state, local, District and college laws, rules and regulations, policies and procedures, and collective bargaining contract provisions; report and presentation writing; the relationship and interaction of a community college and the varied communities, special-interest groups, and public agencies it serves; the purposes, goals and philosophy underlying the delivery of education in a community college setting; budget development and management; interest-based approaches to problem solving and conflict resolution.

Ability To: Successfully manage people, major college-wide programs and initiatives; effectively oversee college change efforts, problem-solving, short and long-term planning processes that affect educational programs and college facilities; and financial resources; manage personnel resources of a college, including motivating, developing and directing people; communicate effectively both orally and in writing; use personal computers utilizing typical office software applications, including the Internet; work effectively in a participatory governance environment to accomplish the goals and objectives of the college; communicate effectively and constructively with persons of diverse cultures, language groups, and abilities; understand and support interest-based approaches to problem solving and conflict resolution; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; manage fluctuating resources to minimize disruptions; collaborate effectively with the college and District in enrollment management activities; establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION: An earned doctorate from an accredited college or university is preferred. A master's degree from an accredited college or university is required.

EXPERIENCE: A minimum of five years of senior-level management experience, preferably in a community college

~nvl'"0,n~ent: T,!l r~ ye~~s of !ull-!im~ te~~~l~~.or~ s!ud~~~ s~~ic::~.~~~ri~ce;, ,C1?tr~t;lt;9~ .priofl.,~~.erie~ce '~s·a c.oll~get~pre~ld~r:'I!\Qr, w.~ ~l:"valent ,may ~JJ~ed If) ILell oJ otljer man.ageme'1ti" teaching' or .. s.tudenl.§ervl~_s r~gu.!r~m~J1ts., Demor'strated sensitivity to and understanding of diversity in the workplace and educational environment.

License/Certification: A valid Class C California Driver's License.

REPORT NO.

PURPOSE

74-A

(

GOVERNING BOARD



DATE April 27, 2011

Facilities Planning Agreements and Amendments to Agreements


RECOMMENDATION

It is recommended that the Assistant Secretary be authorized to execute the following facilities-related agreements and amendments to agreements:


LOS MEDANOS COLLEGE

tBP/Architecture Contract No: Contract Amount: Contract Period:

Planning and Design: Budget

New Brentwood Center 7386 $67,500.00 in Planning and Design 03/22/2011 through 10/31/2011

Expenses

Testing and Inspection: $ 8,444,400.00 $ 957,600.00 $28,009,800.00 $ 1,843,380.00 $ 2.037,620.00 $41,292,800.00

$ 990,664.71 $

Construction: FFE:

$ 27,700.00 $

Other, incl. Contingency: $ 178.00 $1,018,542.71 Total Project:

Summary:

Scope of Work:

Budget Impact:

A new agreement to provide planning services for the new Brentwood Center.

Prepare all the necessary documents required to submit a final project proposal to the California Community Colleges Chancellor's Office to request state capital outlay funding for planning, design, construction, and equipping the new Center.

None. The agreement is within the planning and design budget. Funding Source: A**




BBJ Electric. Inc. Contract No: Original Contract Amount: Current Contract Amount: Increase (Decrease) for Ch, NO.1: Amended Contract Amount:

Current Period of Performance: Amended Period of Performance:

Planning and Design: Testing and Inspection: Construction: FFE: Other, incl. Contingency: Total Project:

Budget $ 4,362,381.00 $ 1,125,837.00 $40,352,949.00 $ 3,831,553.00 $ 2,347,310.00 $52,020,030.00

(

New Commons Area 7345 $ 101,945.00 $ 101,945.00 $ 11,335.03 in Construction $ 113,280.03

12110/2010 through 01/03/2011 1211012010 through 01/3112011

Expenses $2,966,947.45 $ 67,119.00 $ 165,042.74 $ $ 239,030.39 $3,438,139.58

Scope of Work: Provide installation of two new main electrical feeder cables to the project site and to re-route phone and fiber optic cables around the campus to accommodate the future removal of the business education building.

Reason for Change: This is an amended agreement for additional labor and materials required to accomplish the installation of the two new main electrical feeder cables into the project site. This was a high visibility project that had the entire campus power down while the work was taking place. There were variations in the existing conditions that required additional contractor labor and materials to be used to get the power back on within the short time window.

Budget Impact: None. The amended agreement is within the project budget. Funding source is: A**

Del Monte Electric Company. Inc. Contract No: Original Contract Amount: Current Contract Amount: Increase (Decrease) for Ch, NO.1: Amended Contract Amount:


Police Services 7342 $67,000.00 $67,000.00 $ 8,824.00 in Construction $75,824.00

12/08/2010 through 01/20/2011 12108/2010 through 01/20/2011

-2-


Planning and Design: Testing and Inspection: Construction: FFE: Other, inc!. Contingency: Total Project:

Budget $ 52,000.00 $ 15,000.00 $810,355.00 $ 36,451.00 $ 5,091.00 $918,897.00

c

Expenses $ $ $ 1,412,417.52 $ $ 0.00 $1,412,417.52

Scope of Work: Provide materials and labor to network various campus fire alarm panels for monitoring purposes.

Reason for Change: This is an amended agreement to provide new 1 % inches diameter underground conduit, provide and install additional fire alarm cable from first floor of math building to fire alarm panel on second floor, provide and install three additional fire alarm aquaseal cables from humanities building to the business education (BE) building, and provide and install a new Siemens addressable relay module at the existing panel in the learning center building.

Budget Impact: The expenses for this project are over the project budget. The required funds will be covered by the insurance claim. Funding Source: District insurance carrier

Engeo Inc. Contract No: Original Contract Amount: Current Contract Amount through ChI No.1: Increase (Decrease) for Ch, NO.2: Amended Contract Amount:


Planning and Design: Testing and Inspection: Construction: FFE: Other, inc!. Contingency: Total Project:

Budget $ 45,195.00 $ 12,900.00 $ 430,000.00 $ $ 42,705.00 $ 530,800.00

Soccer Field Renovation 7186.1 $ 5,300.00 $13,400.00 $ (131.75) in Inspection $18,568.25

02/25/2010 Through 10/14/2010 0212512010 Through 10/14/2010

Expenses $ 60,392.89 $ 22,256.69 $343,644.52 $ $ 4,870.05 $431,164.15

Scope of Work: Provide observation and testing services for the soccer field renovation project, verified contractor conformance with the project geotechnical recommendations, and final reporting of the test results.

Reason for Change: This is an amendment to close the contract. All work related to this contract has been satisfactorily completed.

Budget Impact: None. The amended agreement is within the project budget. Funding Source: A-

-3-


Steinberg Architects. Inc. Contract No: Original Contract Amount:

New Commons Area 6904

Current Contract Amount through Ch, No.3: $3,229,400.00 $3,562,700.00

Increase (Decrease) for Ch, NO.4: $ 2,800.00 in Preliminary Planning $3,565,500.00 Amended Contract Amount:


01/05/2009 Through 10/16/2012 01/05/2009 Through 10/16/2012

Planning and Design: Testing and Inspection: Construction: FFE: Other, inc/. Contingency: Total Project:

Budget $ 4,362,381.00 $ 1,125,837.00 $40,352,949.00 $ 3,831,553.00 $ 2,347,310.00 $52,020,030.00

Expenses $2,966,947.45 $ 67,119.00 $ 165,042.74 $ $ 239,030.39 $3,438,139.58

Scope of Work: Provide comprehensive architectural and engineering planning, design and construction administration services.

Reason for Change: This is an amended agreement to provide storm water engineering calculations pursuant to a City of Pleasant Hill information request.

Budget Impact: None. The amended agreement is within the planning and deSign budget. Funding Source: A**

TEECOM Design Group Contract No: Original Contract Amount: Current Contract Amount:

Districtwide Studies - Access Control 7180 $ 64,200.00 $ 64,200.00

Increase (Decrease) for Ch, No.1: $ 2.400.00 in Planning and Design $ 66,600.00 Amended Contract Amount:


02/25/2010 through 10/11/2010 10/11/2010 through 06/30/2011

Planning and Design: Other, inc/. Contingency: Total Project:

Budget $ 700,000.00 $ 422,092.00 $ 1,122,092.00

Expenses $ 365,669.55 $ 1,051.96 $ 366,721.51

Scope of Work: Develop a Districtwide access control and security standard.

Reason for Change: This is an amended agreement to attend additional meetings and provide supporting documents required to develop the standard.

Budget Impact: None. The amended agreement is within the planning and design budget. Funding Source: A**

-4-


LOS MEDANOS COLLEGE

ZCON Builders Contract No: Original Contract Amount: Current Contract Amount: Increase (Decrease) for Ch. No.1: Amended Contract Amount:



Budget $ 784,198.00 $ 195,342.00 $5,911 ,410.00 $ 510,000.00 $ 472.913.30 $7 ;873,863.30

c

Nurslng/EMT Renovation 7339 $3,787,900.00 $3,787,900.00 $ 6.714.91 in Construction $3,794,614.91

12/20/2010 Through 11/17/2011 12/20/2010 Through 11/17/2011

Expenses $ 572,869.49 $ 16,569.00 $ 227,875.17 $ $ 10,742.95 $ 828,056.61

Scope of Work: Provide all labor and materials for the renovation of the old science labs for the nursing and emergency medical technician (EMT) programs in the main college complex building.

Reason for Change: This is an amended agreement to replace a damaged water valve and removal of topping concrete in various rooms.

Budget Impact: None. The amended agreement is within the construction budget. Funding Source: Ati

Carlson. Barbee. & Gibson. Inc. Contract No: Original Contract Amount: Current Contract Amount through Ch. No.5: Increase (Decrease) for Ch. No.6: Amended Contract Amount:


Budget

New Brentwood Center 7144 $12,800.00 $ 63,561.00 $ 3.580.00 in Planning and Design $ 67,141 .00

12/14/2009 through 06/30/2011 12/14/2009 through 06/30/2011

Expenses Planning and Design: Testing and Inspection: Construction: FFE: Other, incl. Contingency: Total Project:

$ 8,444,400.00 $ 957,600.00 $ 28,009,800.00 $ 1,843,380.00 $ 2.037.620.00 $ 41,292,800.00

$ 990,664.71 $ $ 27,700.00 $ $ 178.00 $ 1,018,542.71

Scope of Work: Provide civil engineering services for the new Brentwood Center.

-5-

c (


Reason for Change: This is an amended agreement to prepare two additional plat maps and legal descriptions of the quitclaim and dedication of parcels as requested by the city of Brentwood.


tBP/Architecture Nursing/EMT Renovation

Contract No: Original Contract Amount: Current Contract Amount through Ch. No 2: Increase (Decrease) for Ch. No.3: Amended Contract Amount: Current Period of Performance: Amended Period of Performance:


Budget $ 784,198.00 $ 195,342.00 $5,911,410.00 $ 510,000.00 $ 472,213.00 $7,873,863.30

6905 $ 547,720.00 $ 669,348.00 $ 16,805.00 in Planning and Design $ 686,153.00 12/12/2008 through 1213012011 12/12/2008 through 1213012011

Expenses $572,869.49 $ 16,569.00 $227,875.17

$ 10,742.95 $828,056.61

Scope of Work: Provide comprehensive architectural and engineering planning, design and construction administration services.

Reason for Change: This is an amended agreement to prepare drawings and speCifications for additional security improvements and removal of glass piping in first and second floors due to unforeseen conditions and rerouting of sewer lines as requested by the college.


A* Funded by 2002 Measure A Bond A** Funded by 2006 Measure A Bond

-6-

Disposition _A-:::-P_P_R..,..-0=c-V--:-E_D_ Date ...JA:1J.P.l.l.R ... 2 ..... 71....7L..\,1nI.LJ11 ______ -=~___=~p_·~_(_·.·t....::::(=-.. ..LL-40f."c;,~""'1"· .... ·;..-.'-""'K:_· """"".,--_


REPORT NO.

c

74-B

GOVERNING BOARD



DATE April 27, 2011

PURPOSE Acceptance of Contract Work, Contract No. 7283, to Fort Bragg Electric, for the Irrigation Well System Project at Contra Costa College.


RECOMMENDATION

Fort Bragg Electric has completed all work in connection with the irrigation well system project at Contra Costa College in accordance with plans and specifications prepared by John Delucchi Engineering.

It is recommended that the Governing Board accept the contract work in the amount of $212,672 and that the Assistant Secretary be directed to file the necessary completion notice.

It is further recommended that the Assistant Secretary be authorized to pay the remaining retention in the amount of $21,267.20 at the expiration of the 35-day lien period, providing no liens are filed and all administrative contract close-out items are completed.

FUNDING SOURCE

Project costs were funded by one time special projects, and Districtwide utilities funds.

BACKGROUND

The certificate of substantial completion is dated March 3, 2011.

APPROVED 2 Disposition _--=_-:----=----:-_ Date APR 2 7 011

Governing Board

74-C

c GOVERNING BOARD



DATE April 27, 2011 REPORT NO.

PURPOSE Acceptance of Contract Work, Contract No. 7344, to Smith Denison Construction for the Gas Line Replacement Project at Diablo Valley College


RECOMMENDATION

Smith Denison Construction has completed all work in connection with construction of the gas line replacement project at Diablo Valley College in accordance with plans and specifications prepared by Sand is Civil Engineers Surveyors Planners.

It is recommended that the Governing Board accept the contract work in the amount of $81,074.63 and that the Assistant Secretary be directed to file the necessary completion notice.


FUNDING SOURCE

Project costs were funded by Measure A 2002 local bond funds.

BACKGROUND

This work was required to replace an old gas line with pinhole leaks. The work was substantially complete on January 28, 2011.

Disposition APPROVEp DateAPR 2 7 2011 Governing Boa~

REPORT NO. 74-0

c GOVERNING BOARD



DATE April 27, 2011

PURPOSE Acceptance of Contract Work, Contract No. 7342, to Del Monte Electric Company, Inc., for the Fire Alarm System Improvement Project at Diablo Valley College


RECOMMENDATION

Del Monte Electric Company, Inc. has completed all work in connection with construction of the fire alarm system improvement project at Diablo Valley College in accordance with plans and specifications prepared by WHM, Inc.

It is recommended that the Governing Board accept the contract work in the amount of $75,824, and that the Assistant Secretary be directed to file the necessary completion notice.


FUNDING SOURCE

Project costs were funded by the District's insurance company.

BACKGROUND

This work is directly related to the reconstruction of the police services building that was rebuilt due to fire damage.

Disposition APR 2 7 2011 Governing Board

APPROVED ~,~~ Date ___________ ~~"_!.. _ ___.,;...4t,.;'=_::~.~~..::::z::;.=~:(",L.---

Secretary

REPORT NO.

o c

74-E

GOVERNING BOARD



DATE April 27, 2011

PURPOSE Change in Excess of Ten percent to Contract No. 7345 to BBJ Electric, Inc. for the new Commons Area Project at Diablo Valley College.


RECOMMENDATION

It is recommended that the Assistant Secretary be authorized to execute Contract Amendment No. 2 to Contract No. 7345, a change in excess of ten percent of the original contract price, for the Diablo Valley College (DVC) New Commons Area project.

BBJ Electric. Inc. Contract No: Original Contract Amount: Current Contract Amount through Ch. No 1: Increase (Decrease) for Ch. NO.2: Amended Contract Amount:



Budget $ 4,362,381.00 $ 1,125,837.00 $40,352,949.00 $ 3,831,553.00 $ 2,347,310.00 $52,020,030.00

New Commons Area 7345 $101,945.00 $113,280.03 $ 15,213.84 in Construction $128,493.87

12/10/2010 through 01/03/2011 12/10/2010 through 01/03/2011

Expenses $2,966,947.45 $ 67,119.00 $ 165,042.74 $ $ 239,030.39 $3,438,139.58

Scope of Work: This agreement provides installation of two new main electrical feeder cables to the project site and re-routing Qf phone and fiber optic cables around the campus to accommodate the future removal of the Business Education (BE) building.

Reason for Change: This is an amended agreement for additional labor and materials required to accomplish the re-routing of the telephone and fiber cabling during the holiday break in December, 2010, as requested by the facilities department.

FUNDING SOURCE

Project costs were funded by Measure A 2006 local bond funds.

c c Board Report No. 74-E -2-

BACKGROUND

The scope of work under this contract was to install new telecommunication and fiber optic lines between various buildings at DVC to allow for the future removal of the BE building. This work was required to keep other builqings connected to the campus network and phone system. This work had to be done during the short holiday period immediately following the completion of the 2010 semester so that systems would be operational when staff returned in early January, 2011.

It was believed that the conduits that the new cables would be routed through were empty. They were not. The new cables had to be routed through conduits that had other cabling in them. It was very difficult and time consuming for the contractor to get the new cables to run through the congested conduits. The new cables became ensnarled with existing cables. Some existing cables had to be cut and replaced. Many attempts were made until the contractor finally got all the cables installed that were required.

The contractor's proposal for this amendment would increase the contract from $113,280.03 to $128,493.87. The original contract price was $101,945.00. This new amendment exceeds the ten percent (10%) contract change limitation (by $5,019.34) under Public Contract Code 20659 that calls for a change that exceeds 10% of the original contract price to be competitively bid rather than negotiated. However, it was determined that creating a new contract package, new documents, and bidding the work separately would not produce any advantage to the District and would otherwise be undesirable and impractical and therefore not required in this case. (See e.g., Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631 (1980), and Los Angeles Dredging Co. v. Long Beach (1930) 210 Cal. 348.) Staff believes the circumstances demonstrate clearly that there would be no advantage to the public, the District, or the educational mission in attempting to carve out the portion of the amendment that exceeds the 10% limitation for the following reasons:

1. Rebidding this portion of the work would have required the project to halt for the period of time required to bid the contract. The project would have been delayed, and the current contractor would have a valid delay claim against the District while they waited for the new contract to be developed and awarded, even if they were, as would be likely, the successful bidder. Therefore, the District would be paying additional overhead and costs over the cost of the negotiated change, and these costs would not represent value to the project. The time of delay would also have prevented administrators throughout the college from acceSSing the computer network systems and prevent telephone usage in some buildings. This project had a very tight time frame, starting as soon as classes ended in mid-December, and had to be complete before administrators returned in early January.

2. To bid the portion of the work separately would result in increased costs to the District, which would include the administrative staff and consultant costs of preparing new contract documents, posting and advertising the work, and going through the steps required to bid and award a separate contract.

3. The changes required were not severable from the work happening at the time the congested cables were discovered. The work did not represent new and unique work that could be designed independently of the work already under contract. These changes were integral to the cable routing already under construction, and did not represent "out of scope" changes to the contract.

o.".,Oon APPROVED Date APR 2 7 1011 ~.&: Governing Board Secretary

Contra Costa Community College District GOVERNING BOARD MEETING

AGENDA ITEM A

c AGENDA ITEM

DATE April 27, 2011

PURPOSE Fiscal Trends Report for the Period Ended February 28, 2011

The attached Fiscal Trends Report for the period ended February 28, 2011, is presented to the Board for information. The current report includes full-time equivalent student (FTES) data as projected in the 2010-11 Revised Budget.

Kindred Murillo

FISCAL TRENDS REPORT FY 10·11 YTD %of

General Fund, Unrestricted FY 07-08 FY 08-09 FY 09·10 Adjusted FY 10·11 Adjusted for the Period Ended February 28, 2011 June 30 Actual June 30 Actual June 30 Actual Budget YTDActual Budget

Beginning Balance, July 1 $ 20,615,231 $ 27,421,273 $ 29,432,047 $ 28,734,727 $ 28,556,883

Revenues 8100 Federal $ 22,601 $ 28,465 $ 43,024 $ $ 6,520 8600 State 73,842,925 74,648,927 73,388,325 73,057,673 41,840,735 57% 8800 Local · 94,666,667 97,233,669 93,548,410 92,012,627 63,747,529 69% 8900 Other 21,995 458,753 139,972 147,965 19,906 13%

Total Revenues $ 168,554,188 $ 172,369,814 $ 167,119,731 $ 165,218,265 $ 105,614,690 64%

Expenditures 62% ~ 1000 Academic Salaries $ 72,384,187 $ 75,282,816 $ 75,558,900 $ 73,031,408 $ 45,229,733

2000 Classified Salaries 31,900,932 34,352,520 35,083,947 33,457,081 21,388,752 64% 3000 Benefits 33,649,619 35,749,496 38,136,011 40,031,366 25,259,516 63% 4000 Supplies and Material 2,832,475 3,309,071 2,599,732 6,208,515 1,721,233 28% 5000 Other Operating Expenses 15,755,622 16,674,331 13,439,234 14,863,979 8,077,412 54% 6000 Capital Outlay 2,022,460 2,412,700 1,184,445 1,374,436 259,183 19% 7300 Other Outao 3,202,851 2,578,106 1,992,626 1,162,250 35,519 3%

Total Expenditures $ 161,748,146 $ 170,359,040 $ 167,994,895 $ 170,129,035 $ 101,971,348 60%

Excess (Deficiency) $ 6,806,042 $ 2,010,774 $ (875,164) $ (4,910,770) $ 3,643,342

Reserves 7901 5% Contingency Reserve $ 8,471,394 7902 5% Board Reserve 8,471,394 7900 College and District Office Reserve 1,914,936 79XX Designated Fund Reserve 2,523,726 n 7999 Undesignated Reserves 2,442,507

Ending Balance, June 30 $ 27,421 1273 $ 29,432,047 $ 281556,883 $ 23,823,957 $ 32,200,225

Percentage Ending Balance 1 Total Expenditures 17.0% 17.3% 17.00% 14.00% 31.58% Percentage Payroll 1 Total Expenditures 85.3% 85.3% 88.6% 86.1% 90.1% 50% Law Compliance 53.7% 52.0% 52.6% 52.1% 50.9% Full-time/Part-time Faculty Ratio (75/25) 52.0% 148.0% 52.8% 147.2% 52.8% 147.2% 52.6% 147.4%

Full-Time Equivalent Students (FTES)-Credit 28,231.14 28,460.14 32,037.80 30,405.08 29,903.23 Full-Time Equivalent Students (FTES)-Noncredit 406.78 243.40 208.59 208.59 106.25 Full-Time Eguivalenf Students {FTES}-Nonresident 1,585.89 1,765.96 2,019.23 - 1,977.56 2,018.47

Total FTES 30,223.81 30,469.50 34,265.62 32,591.23 32,027.95

Page 1 of 1

c Contra Costa Community College District GOVERNING BOARD MEETING

c AGENDA ITEM

AGENDA ITEM B DATE April 27, 2011

PURPOSE Student Activity Fee Proposal

California Education Code 70902(a) grants the Board the authority to charge optional fees, such as the Student Activity fee, under the authority of the permissive code. The Student Fee Handbook published by the Legal Affairs division of the California Community College Chancellor's Office provides direction on the legality of assessing the optional Student Activity Fee stating:

"Under the authority of the permissive code, a district may charge a fee that is optional in nature, provided that the fee is not in conflict or inconsistent with existing law, and is not inconsistent with the purposes for which community college districts are established. Examples of optional fees are parking fees (which are also authorized in section 76360 of the Education Code), fees for a student body card, or a student activities fee."

In the Bay Area, 21 of 22 colleges assess an optional Student Activity Fee ranging from $2-$10, with the average being $5. The use of the fee varies. It can be used to fund a variety of ·areas, including student services, campus centers, student activities and Associated Student Organizations (ASOs). According to a recent survey conducted by the American Student Government Association the Student Activity Fee tends to have been charged for many years, and responding colleges cite a very low opt-out rate of 0 - 5%. CCC has assessed the Student Representation fee, an optional fee charged at registration, since 2004 and there have not been any students who have opted out of the fee once it was assessed and paid.

The table below shows the amount each college could potentially gross at a maximum and then applies a 10% and a 20% opt-out rate, which is extremely conservative given the experience of other colleges as well as the experience at Contra Costa College (CCC) with the Student Representation fee. Considering a 20% opt-out rate and a $2-$3 reduction in the fee amount per college, the proposed amount collected through registration would result in an increase for each campus when compared to the proposed amount collected as reported on the 2010-11 Associated Student (AS) budgets submitted in October 2010.

Headcount Total fees SP 11 maximum

(4/11/11) at $5

8,539 $42,695

, 21,539 $107,695

9,809 $49,045

c c Student Activity Fee Proposal -2-

Declining revenue attributed to budget reductions and bookstore profit decline have limited the ability of ASOs and Student Life to provide funding for student activities, clubs, events and scholarships at all of the District's colleges. The Student Trustee Advisory Committee, whose membership is composed of the AS Presidents, their Advisors, and chaired by the Student Trustee, has worked with their respective campus ASOs to establish the amount of the fee, proposed, use of the funds collected, and the solidification of student government support. Approval of this fee will allow Student Life and ASOs to maintain current activities and to increase service offerings in a variety of programs which will benefit all students and the campus community.

If approved, the ASOs have proposed to use the funding in the following ways:

Achievement gap and retention initiatives Emergency Bus Passes

Student Scholarships

Funding to Student Services programs Le. DSS Tutoring, Extended Hours

student forums Forums

Funding to campus groups Le. DVC Veterans Group, ICC Spring Carnival

Emergency Bus Passes

Student

ips

The annual budget for the use of Student Activity Fee revenue would be approved by each ASO through their standard budget development process detailed in Student Services Procedure 3018: Associated Student Finance and Board Policy 3003: Student Organizations. As detailed in District policy and procedure, each ASO budget is approved by the campus president and submitted annually for Board approval.

Approval for the assessment of a $5 Student Activity fee at each college and center within the District will be requested at the May 25, 2011, Governing Board meeting. The change of the assessed amount is summarized below per college.

Mojdeh Mehdizadeh

c Contra Costa Community College District GOVERNING BOARD MEETING

AGENDA ITEM C

AGENDA ITEM

DATE February 23,2011

PURPOSE Corrected Letter from the Accrediting Commission for Community and Junior Colleges regarding Follow-up Report for Diablo Valley College

The attached letter regarding the 2011-12 follow-up reports for Diablo Valley College was corrected by the Accrediting Commission for Community and Junior Colleges on April 11, 2011, and is presented to the Board for information.

Mojdeh Mehdizadeh

ACCREDITING COMMISSION

for COMMUNITY and JUNIOR COLLEGES

10 COMMERCIAl BOULEVARD SUITE 204

NOVATO, CA 94949 ' TELEPHONE: (415) 506-0234

FAX: (415) 506-0238 E-MAIL: [email protected]

www.accjc.org

Chairperson MICHAEL T. ROTA

University of Hawal'!

Vice Chairperson SHERRILL l. AMADOR

PubliC Member

President BARBARA A. BE NO

Vice President SUSAN B. CLIFFORD

Vice President DORTE KRISTOFFERSEN

Vice President GARMAN JACK POND

Associate Vice President LlLYOWYANG

c January 31,2011

Mr. Peter Garcia Interim President Diablo Valley College 321 Golf Club Road Pleasant Hill, CA 94523

Dear President Garcia:

c APR 1 3 2011

CORRECTED LETTER As of April 11, 2011

The Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, at its meeting January 11-13, 2011, reviewed the Follow-Up Report submitted by the College and the report of the evaluation team which visited Thursday, November 18,2010. The Commission acted to remove Probation and reaffirm accreditation. The Commission is pleased to note that the College has resolved the College Recommendations 1, 2, 3 and 7, and that the College and the District have resolved District R~commendation 8 (Recommendation 1 for the other two District Colleges), as identified in the Commission's action letter of February 3,2009.

The Follow-Up Report will become part of the accreditation history of the College and should be used in preparing for the next comprehensive evaluation. I have previously sent you a copy of the Evaluation Team Report. Additional copies may now be duplicated. The Commission requires that you give the report and this letter appropriate dissemination to your college staff and to those who were signatories of your college report. This group should include the Chancellor, campus leadership, and the Board of Trustees. The Commission also requires that all reports be madt( available to students and the pUblic. Placing copies in the college library can accomplish this. Should you want an electronic copy of the report, please contact Commission staff.

Diablo Valley College is required to submit a Focused Midterm Report by October 15, 2011. The College should ensure that its report demonstrates the resolution ofDistrjct Recommendations 9, 10 and 11, as per the Commission's January 29,2010 action letter (page 3).

District Recommendation 9:

In order to meet the standard, the district should establish a written code of professional ethics which includes managers. eill.A.l.d)

Mr. Peter Garcia Diablo Valley College January 31,2011 Page Two


c

In order to meet the standard, the district should integrate student learning outcomes into the evaluation process for those who have a direct responsibility for student progress toward achieving student learning outcomes. (IIIAlc)


In order to meet standards, the district should develop a policy and implement procedures for evaluating the effectiveness of the district's administrative organization, the delineation of responsibilities ofthe district and the colleges, and the governance and decision making structures. The results should be widely communicated and used as a basis for improvement. (IV. A, IV.A.l, IV.A.2, IV.A.3, IV.B.3, IV.B.3.a, IV.B.3.b, IV.B.3.e, IV.B.3.f, IV.B.3.g)

Commissi~n Reminder: The Commission expects that institutions meet standards that require the identification and assessment of student learning outcomes, and the use of assessment data to plan and implement improvements to educational quality, by fall 2012. The Commission reminds Diablo Valley College that it must be prepared to demonstrate that it meets these standards by fall 2012 (Standards I.B.I, II.A.2.e, II.A.2.f, II.BA, II.C.2 and III.A.I.c).

On behalf of the Commission, I wish to express continuing interest in the institution's educational quality and students' success. Professional self-regulation is the most effective means of assuring institutional integrity, effectiveness, and quality.

Sincerely, .

/7 £! !3ad~ C). ,~

Barbara A. Beno, Ph.D. President

BAB/tl

cc: Dr. Ted Wieden, Accreditation Liaison Officer Board President, Contra Costa Community College District Dr. Marie Smith, Teanl Chair


(

AGENDA ITEM

AGENDA ITEM D DATE April 27, 2011

PURPOSE Conferences of Interest to Members of the Governing Board

The following list of state and national conferences for 2011-12 is presented to the Board for information.

Date's) Event/Location/Organization

Annual convention/Dallas, TXlAssociation of Community College Trustees October 12-15,2011 (ACCT)

Annual convention/San Jose, CAlCommunity College League of California November 17-19, 2011 (CCLC)

Effective Trusteeship Workshop and Annual Legislative Conference/ January 27,2012 Sacramento, CAlCCLC

_ January 28, 2012 Board Chair Workshop/Sacramento, CAlCCLC

January 29-30, 2012 Annual legislative conference/Sacramento, CAlCCLC

February 12-15, 2012 National Legislative Summit/Washington, DC/ACCT

Annual Trustees' Conference/San Diego, CAl May 4-6, 2012 California Community College Trustees

Helen Benjamin


AGENDA ITEM E

PURPOSE New Course Offerings

c AGENDA ITEM

DATE April 27, 2011

Listed below are community college courses which have been approved by the College Curriculum/Instruction Committee, the college president, and the chancellor.

CONTRA COSTA COLLEGE

COURSE - CREDIT

CIS41 (Microsoft PowerPoint)

DANCE 101 (Introduction to Dance)

JRNL 124 (Sports Writing and Reporting)

KINES 205 (Applied Sport Psychology)

KINES 225 (Fundamentals of Coaching)

MEDIA 130 (Scriptwriting)

MEDIA 152 (Introduction to Digital Film Production)

MEDIA 153 (Intermediate to Digital Film Production)

MEDIA 161 (Digital Film Editing)

MEDIA 165 (Motion Graphic Design and Animation)

UNITS APPROVED PROGRAMS

1.5 Computer Information Systems

3 Physical Education

3 Journalism

3 Kinesiology

3 Kinesiology

3 Digital Film Production





(

New Course Offerings -2-


COURSE - CREDIT UNITS APPROVED PROGRAMS

HORT-130 1.5 Horticulture (Turf Grass Management)

HORT-135 3 Horticulture (Landscape Estimating and Contract Documents)

HORT-137L 1 Horticulture (Pruning Laboratory)

HORT-146 1.5 Horticulture (Ornamental Grass Identification)

HORT-180 3 Horticulture (Introduction to Landscape Architecture)

HORT-183 1 Horticulture (Residential Garden Design)

HORT-184 2.5 Horticulture (Planting Design)

HORT-185 1.5 Horticulture (Site Analysis)

HORT-186 1.5 Horticulture (Grading and Drainage)

HORT-187 2.5 Horticulture (Sustainable Water Practices)

Mojdeh Mehdizadeh

c 60ntra Costa Community College District GOVERNING BOARD MEETING

AGENDA ITEM F

c AGENDA ITEM

DATE April 27, 2011

PURPOSE Resignations, Retirements, 39-Month Reemployment and/or Leaves of Absence

Resignation Accepted

Effective Name Payroll Title End of Day Hire Date Location

Perez, Aleida Science Laboratory Technician II 03-25-11 01-03-08 CCC

Retirements Accepted

Bank, Judith English Professor 05-27-11 09-07-76 LMC Fernandes, Michael Automotive Technology Professor 12-16-11 08-12-97 CCC Kishi, Thais Psychology Professor 05-27-11 08-01-74 LMC Le, Le Pham Computer Aided Instruction 06-30-11 04-03-89 LMC

Laboratory Coordinator

Leave of Absence Accepted

Name Payroll Title Leave From To Location

Boland-Drain, Sarah Employment Center 100% 04-12-11 06-30-11 DVC Coordinator

Eugene Huff