sharpening presentation skills

NMIMS, Tarnaka

Jan 3, 2013 1 Amar Chegu

Sensations and Presentations

• Sensation: Eyes, Ears, Nose, Tongue, Skin

provide our bodies with sensations which

they pick up from the outside world.

Diag

ram S

ou

rce: Ton

y Bu

zan

Lo

Hi

Lo

Hi

Hi


Subject/Issue/Challenge Where? What?


MAY BE

OUGHT

MUST


MUST

Core ideas that MUST be presented


OUGHT

What OUGHT to be presented

if everything is going according to plan


MAY

BE

Ideas that MAY BE presented if you have the time

Ideas that MAY BE dropped if you do not have the time


Aids to be used when

• Point too complex for words alone

• Point calls up different images

• High level of retention is desired

• Need to regain attention

• Need to summarize


Presentation Aids for the Visual

• Graphs

• Pictures

• Tables

• Diagrams


Learning Aids for the Auditory

• Sounds

• Reading Aloud

• Oral

Explanation

• Discussion


Learning Aids for the Kinesthetic

• Touch, Feel

• Drawing, Writing

• Prototype

• Doing, Practicing


Arms crossed Defensive and cautious.

The individual brings hand to his face, puts his chin in the palm and

extends his index finger along his cheek. Remaining fingers are

positioned below the mouth. In this gesture, the body is drawn back

from other individuals.

The thought patterns are critical, cynical and negative towards the

other person.

Dropping eyeglasses onto the lower bridge of the nose and peering

over them.

Causes negative reactions in others.

Slowly and deliberately taking off glasses and carefully cleaning the

lens.

The person wants to pause and think before raising opposition or

asking for clarification.

Pinching bridge of the nose. This gesture, usually accompanied with closed eyes, communicates

great thought and concern. Nose-rubbing or nose-touching: A sign of

doubt, it often reveals a negative reaction.

Rubbing around ears. Performed while weighing an answer, commonly coupled with 'well, I

don't know'.

Putting one leg over the arm of a chair, pulling a desk drawer out and

placing a foot on it, or resting feet on a desk or chair.

Gestures of territorial hegemony.

Swaying back. Weak ego.

Retracted shoulders. Suppressed anger.

Arms akimbo Authoritative, assertive, aggressive

Steepling of fingers Thinking

Cracking knuckles Nervousness

Deep breath Acceptance

Unblinking eyes, looking fixedly, feet flat on floor, body tense but

vertical

Inattentive listeners, feigning attention

Rubbing nose with index finger Dislike, doubt, uncertainty or the inability to avoid or answer a

question

Stroking of chin or nose or pulling of beard, accompanied by an

occasional narrowing down of eyes as if looking at a distance

Evaluating in order to make a decision

Rapid nods of the head, or a gentle, rhythmic tapping of the head or

stomach or any other thing within approach with the hand

Listener wants the speaker to finish quickly


About the Presentation

• Date, Starting time, Venue, Audience, Length

• Topic

• Purpose

– Inform

– Persuade

• Result

– Be able to talk about it

– Be familiar with it

– Take a specific action


Preparing the Presentation • Limit the topic

– Service/product; people; process; structure; history; geography; purpose; benefits; improvements….

• Select an approach

• Select a pattern – Known to unknown

– Frequent to infrequent

– Problem to solution

– Past to present to future

– Step by step

– Directional

– Small details to big picture

• Select a presentation method – Series of fact

– Series of contrasting statements

– Series of Question

• Support for main points – Facts: Cause - Effect

– Statistics

– Quotations

– Comparisons

– Narratives

– Questions


INTRODUCTION:

Capture Attention

Startling Statement or

Rhetorical Question or

A pat on the audience’s back or

A provocative quote or

An interesting anecdote or

A joke or

Statement of a Relevant Problem or

Importance of the topic to the audience or

Interesting statistics or

Summary of structure


BODY:

Substantiate

What should go in

Main ideas

Facts

Figures

Supporting material

In what order

Go by acceptability to audience – More acceptable

first, less acceptable later

Start with the POSITIVE


Delivery of Presentation

• Reading out

• Verbatim et Literatim

• Talk

• Support


Delivery of Presentation

• Analogy

• Example

• Allegory

• Sense appealing

• Interactive


CONCLUSION:

Signature

Summarize the main points

A searching question

Likely benefits


Fears and how to overcome them

Source: Ashridge Consulting

• Fear of the Unknown • Preparation

• Research

• Practice

• Knowledge of

techniques


Fears and

how to overcome them Source: Ashridge Consulting

• Fear of being

misunderstood

• Good notes

• Structured talk

• Sequential


Fears and


• Fear of the audience

• Preparation

• Audience research

• Observing their

behavior


Fears and


• Fear of being

inaudible

• Dress rehearsal at

venue

• Voice control


Fears and


• Fear of being oneself

(in your mind)

• Concentration

• Memory training

• Practice


Fears and


• Fear of physical reaction

• Good health

• Preparation

• Practice


• Passion

• Conviction

• Forming opinion

• Developing belief

• Developing empathy for stakeholders

• Identifying with topic


Thank You


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