share application pack complete v2 - · pdf filea set of application & other forms ... the...

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Share Application Pack

Thank you for considering purchase of one or more shares in the Sybil Locomotive Trust

This Pack contains:

A Draft Set of the Trust’s Rules p.2-5

A Share Purchase Guide p.6

A Set of Explanatory Notes and Frequently Asked Questions p.7-10

A Set of Application & Other Forms p.11-17

Please read the information carefully, so that you understand the terms and conditions, before

applying for shares. Further information can be gained by writing to the Secretary of the Trust at

the address shown on the forms.

Please be aware that the issue of shares is limited and you may be disappointed if you wait too

long to apply. In the event of your application being successful, we look forward to a long and

productive association restoring, operating and maintaining this historic Locomotive.

Thank You.

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The SYBIL Locomotive Trust

Rules of The Trust

Name

The name of the organisation shall be “The Sybil Locomotive Trust”.

Objects

The Aims/Objects of the Trust shall be to own, restore, operate & manage the former Dinorwic Slate Quarry, Bagnall Steam Locomotive, Works No. 1760, “SYBIL” and promote the advancement of the education of the public in the preservation, operation, restoration, maintenance and history of the said Locomotive and its associated equipment.

The Locomotive shall, as far as is practically possible, be restored to ex-Quarry working condition, with the minimum modifications required to comply with current legislation and operating conditions.

The Locomotive shall normally be based at the West Lancashire Light Railway.

Powers

In furtherance of the Aims/Objects, but not otherwise, the Committee may exercise any of the following Powers:

i) To raise funds and invite and receive contributions: Provided that in raising funds the Committee shall not undertake any substantial, permanent trading activity and shall conform to any statutory regulations;

ii) To buy, take on lease or in exchange, hire or otherwise acquire any property necessary for the achievement of the Aims/Objects and to maintain and equip it for use;

iii) Subject to any consents required by law to sell, lease or otherwise dispose of any part of the property comprised in the Trust Fund;

iv) To co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the Objects or of similar charitable purposes and to exchange information and advice with them;

v) To establish or support any charitable trusts, associations or institutions formed for the Objects or any of them;

vi) To appoint and constitute such advisory committees as the Committee may think fit;

vii) To do all such lawful things as are necessary for the achievement of the Objects;

Membership

Shareholders

Membership of the Trust shall be by the purchase of one or more shares to the value of £2,500.00 per share.

Any individual may become a Shareholder subject to the following conditions:

i) The Trust, Committee and Shareholders are under no obligation to purchase shares from any Shareholder.

ii) Shareholders have the right to attend and vote at the Trust’s General Meetings and are entitled to receive due notice of such meetings. They may appoint a proxy to cast their vote who is not required to be a Shareholder.

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iii) A Shareholder is entitled to one vote per share at General Meetings.

iv) The maximum number of Shares which may be held by any one individual is four Shares.

v) A Share may jointly be owned by several individuals however the Share will be registered to the first named individual to whom all correspondence will be addressed. All named Shareholders, including joint holders, may attend General Meetings but only the registered individual, or a designated proxy, may vote.

vi) Shareholders shall be responsible for notification of changes of name, address or other contact details. The Secretary shall be informed of any change at the earliest opportunity. The Trust accepts no responsibility for any loss arising from un-notified changes.

vii) Shares may be transferred or sold on a Willing Seller, Willing Buyer basis, however Shares are not Quoted so the value is a matter for negotiation between buyer & seller. The sale or transfer shall not be deemed to have taken place until the Secretary of the Trust has been informed, in writing, of the details of the sale or transfer and the new Owner’s full contact details.

viii) Shareholders desiring to work on the Locomotive on the premises of the West Lancashire Light Railway must be members of the West Lancashire Light Railway Trust.

However, notwithstanding any of the above, the Trust reserves the right to decline applications for the sale of shares to anyone it deems to be unsuitable for any reason.

Officers

There shall be at least seven Officers appointed by a General Meeting of the Shareholders to serve for a period of three years. All serving officers will be eligible for re-election.

The Shareholders shall elect a Chairperson, a Secretary, a Treasurer and such other positions as may be considered necessary from time to time.

Until the work of restoration of the locomotive “Sybil” is deemed by the Shareholders to be complete, the Shareholders shall also elect a Restoration Project Manager to oversee the restoration and a Boiler Project Manager to oversee the design and manufacture of the boiler.

In selecting persons to be appointed as Officers, the Shareholders shall take into account the benefits of appointing a person (who through residence, occupation, employment or otherwise has special knowledge of the area of benefit or) who is (otherwise) able by virtue of his or her personal or professional qualifications to make a contribution to the pursuit of the Objects or the management of the Trust.

If, for any reason, Officers cannot be appointed in accordance with the foregoing positions, the statutory power of appointing new or additional Officers shall be exercisable.

An Officer shall cease to hold office if he or she:

i) Becomes incapable, by reason of mental disorder, illness or injury, of managing his or her own affairs;

ii) Is absent without the permission of the Officers from all their meetings held within a period of six months and the Officers resolve that the office be vacated; or

iii) Notifies to the Officers and Shareholders a wish to resign; (but only if at least five Officers will remain in office when the notice of resignation is to take effect).

Meetings

The Committee shall hold at least 2 Ordinary Meetings in each year.

The Committee and Shareholders shall hold an Annual General Meeting and other General Meetings as required. Notice of the Annual General Meeting shall be given by the Secretary with not less than 21 days notice.

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Shareholders shall be entitled to one vote per share at General Meetings, Committee members one vote each at Ordinary Meetings with the Chair having casting vote at all meetings.

Proxy Votes must be notified to the Secretary, in writing or email by the Shareholder, not less than 3 days prior to the meeting.

Committee meetings shall be arranged by the Officers at their meetings or may be called at any time by the Chair or any two Officers upon not less than ten days notice being given to the other Officers.

A Special Meeting may be called at any time by the Chair or any two Officers upon not less than seven day’s notice being given to the other Officers of the matters to be discussed, but if the matters include an appointment of an Officer, then upon 21 day’s notice so given.

Any amendments to this document (The Rules of the Trust) so agreed shall be ratified by a General Meeting of the Shareholders before they come into effect.

A Special Meeting may be called to take place immediately before or after an Ordinary Meeting. Extraordinary General Meetings may be called by the Officers or, upon written request to the Secretary, by holders of One Fifth (20%) or more of the Shares.

For Committee Meetings a Quorum shall consist of two thirds of the members.

For General Meetings a Quorum shall consist of Holders of 35% of the Shares or their nominated Proxies.

Annual General Meeting

The Annual General Meeting will receive reports from the officers of the Sybil Locomotive Trust Committee Meeting.

Nominations for the Sybil Locomotive Trust Committee shall be received by the Secretary at least 3 days before the Annual General Meeting.

A quorum shall consist of Holders of 35% of the Shares or their nominated proxies as above.

Amendment to Rules

These may only be changed at a Special Meeting by 50% of the voting stock. Proposed amendments to be

circulated by the Secretary no less than 21 days before the agreed meeting date.

Money

A Bank Account in the name of “The Sybil Locomotive Trust” shall be maintained with a reputable UK high

street bank.

Cheques for payment of the Trust’s expenses and legitimate outgoings shall be signed by two Officers one

of whom shall normally be the Treasurer.

Up to four Officers shall be eligible at any one time to be signatories of the Account.

Payments of up to £250.00 may be made at the discretion of individual Officers, payments of between £250

and £1000 will be made with the agreement of 2/3rds of the Sybil Locomotive Trust committee members,

including the Chair and Treasurer. This may be carried out by email poll. All payments greater than this shall

be approved at an ordinary meeting of the committee.

An Officer or Shareholder is entitled to be reimbursed out of the property of The Trust, or may pay out of such property reasonable expenses properly incurred by him or her, when acting on behalf of the Trust.

The Treasurer shall present a detailed account of the Trust’s Income and Expenditure to the Annual General meeting.

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Closing Down

The Shareholders may dissolve the Trust if they decide that it is necessary or desirable to do so. To be effective, a proposal to dissolve the Trust must be passed at a special meeting by a two-thirds’ majority of the Shareholders.

A special meeting of the shareholders of the Sybil Locomotive Trust will be held to decide on how they will dispose of any assets of the Trust that are left after the Trust’s debts have been paid (‘the net assets’). Should they fail to effectively manage this disposal, then the net assets must be given:

i) to “The West Lancashire Light Railway Trust” or failing that

ii) to another trust with objects that are no wider than the trust’s own, for the general purposes of the recipient trust or charity; or failing that

iii) to any charity for use for particular purposes which fall within the trust’s objects.

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A Guide to the Purchase of Shares in the Trust

Over the past few months, as we have slowly pulled together the organisation and funding of the Trust, it has

become apparent that, although the Share price of £2,500.00 is beyond the means of some individuals, they

still wish to participate in the funding of Sybil’s restoration and return to service.

Some individuals have expressed a desire to purchase a Share on some form of instalment plan while others

merely wish to give a donation to the cause. Therefore the Committee has decided to offer a range of

options in the expectation that they will attract further funding which might otherwise have been unavailable.

They can be adjusted to suit individual circumstances with a smaller deposit and larger payments or vice

versa for example but all are subject to the condition that the share only becomes valid, and the Holder able

to vote at General Meetings, once the final payment has been made. If for any reason the payments cannot

be finalised, either within the set period or before the Share issue finishes when the Locomotive is complete

(whichever is the later), then the contributions so far received revert to a gift to the Trust. They may all, of

course, be paid up in full at any time during the agreed period or before the Share issue finishes.

Option 1: Payment in Full

A one off payment of £2,500.00 secures immediate Shareholder’s rights.

Option 2: Payment over 12 Months

A down payment of £300.00 followed by 11 payments of £200.00 = £2,500.00

Option 3: Payment over 24 Months

A down Payment of £200.00 followed by 23 payments of £100.00 = £2,500.00

Option 4: Payment over 36 Months (Only a limited number of these are available)

A down Payment of £155.00 followed by 35 payments of £67.00 = £2,500.00

The instalments must be paid by standing order.

Option 5: Gifts as Payment

Should an individual wish to give money to the Trust, a Share account will be opened in their name on receipt of

the first donation. Subsequent gifts will be added to the total which will automatically be converted to a Share

should the required total of £2,500.00 be reached before the Share issue closes. This could, of course, be

easily converted to a shared Share.

Option 6: Shared Shares

Several individuals may contribute to one Share although only one member of the group will be entitled to vote.

Equal shares (of the Share) are recommended to avoid potential disputes, but this is not mandatory. All

members will be recorded as owning the Share but the voting right will be held by the first name which should

be decided by the Group members. Proxy voting rights will still apply.

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NOTES FOR SHAREHOLDERS

SYBIL

‘Sybil’ is a Bagnall 0-4-0, 7” x 12”, saddle tank locomotive, Works No. 1760 and built in 1906 for the Dinorwic

Quarry in North Wales. Although part of a fairly numerous class of small industrial locomotives, ‘Isabel’ at

Amerton and ‘Sir Tom’ at Threlkeld are good examples for instance, ‘Sybil’ is unique in that she is the only

non-Hunslet locomotive purchased new for work in the Dinorwic Quarry.

On closure of the quarry ‘Sybil’ was purchased by the Evans family in Cornwall and ran on the private Inny

Valley Railway and later the Launceston Steam Railway. Following failure of the ageing boiler she was

dismantled for a major overhaul and replacement of the boiler and it is in this condition that she has been

purchased by the Trust.

The Sybil Locomotive Trust intends to commission a new boiler and restore her, as far as is practicable, to

ex-Quarry working condition, with the minimum modifications required to comply with current legislation and

operating conditions. She shall also normally be based at the West Lancashire Light Railway.

SHAREHOLDER BENEFITS

The most valuable benefit enjoyed by shareholders is the knowledge that they have made a positive

contribution to the preservation of ‘Sybil’, an important part of Britain’s narrow gauge railway heritage.

In addition the shareholders have the right to vote and attend trust meetings, and be actively involved, if they

so wish, with the restoration, preservation and operation of the locomotive, and receive regular updates from

the Trust.

This is an exciting and interesting initiative of which to be a part. It will also be a fulfilling experience to be

part of a team of people with the common aim of seeing the locomotive restored to a high standard and then

used on a regular basis.

It should be noted that this initiative is primarily focused on funding the preservation of the locomotive and is

not promoting the ownership of shares as an investment in the expectation that a return may be received or

even that the initial purchase price may be recovered at some stage in the future. However, it is intended

that the shareholders will have the freedom and flexibility to sell or otherwise dispose of their shares as they

wish. Therefore some people may regard their purchasing of shares as a form of ‘investment’ rather than

money which is ‘donated’ or sunk into a good cause. It is intended that the Trust be managed in a way that

has due regard to the money paid for shares and that some shareholders may wish to sell shares at some

stage in the future. It is emphasized that the Trust will be unable to provide any guarantees on the future

value of the locomotive or the value of an individual share at any point in time after the initial purchase.

ANNUAL GENERAL MEETINGS

Shareholders have the right to attend and vote at the Trust’s Annual & Extraordinary General Meetings and stand for Office as members of the Committee. Shareholders may appoint a proxy to vote for them at such meetings who does not need to be a shareholder.

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The Trust will hold an Annual General Meeting each year and such extraordinary meetings as the shareholders may require. The shareholders will be given an update of the progress or operations of the locomotive.

The official business of the Trust will normally be carried out at the Annual General Meeting, however extraordinary general meetings may be called by the appointed Trustees, or on written request by shareholders to the Secretary of the Trust and in accordance with the Trust’s Rules.

If any resolutions require a vote, then shareholders are entitled to One Vote per Share, with the maximum shareholding being 4 shares for any one individual.

SHAREHOLDINGS

The maximum number of shares which may be held by any one individual is four shares. A register of shareholders is held by the Secretary, and will be held on a computer. The register will not be published or used for any other purpose.

A share may be owned by a joint ownership group, and the share shall be registered to all the holders.

However the first named person shall be the only one entitled to vote and to whom all Trust correspondence

will be sent. All named shareholders including joint holders may attend meetings but only one may vote. It is

the sole responsibility of the Ownership Group to choose the first named person.

FAQs

1. WHAT IF I CHANGE MY ADDRESS?

Shareholders should notify the Group/Trust Secretary of any change of address, using the form

provided, in order that the share register may be kept up to date, giving full name, old and new

addresses, and postcode.

2. WHY HAVEN’T I RECEIVED ANY REPORTS RECENTLY?

The most likely reason is that the shareholder has not notified the Secretary of a change of address. If in

doubt contact the Secretary.

3. WHAT IF I CHANGE MY NAME?

Shareholders who change their name on marriage or for any other cause should notify the Secretary

using the form provided. The notification should include both old and new names and addresses.

Certified copies of the Change of Name Deed or Marriage Certificate should be enclosed as evidence of

your change of name.

4. WHAT HAPPENS TO SHARES HELD IN JOINT NAMES WHEN ONE HOLDER DIES?

Once a copy of the death certificate has been recorded by the Secretary, the records will be changed to

show that the shares are held solely in the name(s) of the survivor(s) and inheritor(s), if any.

5. WHAT SHOULD HAPPEN IF A SHAREHOLDER DIES?

In the event of a shareholder dying, it is important that the Secretary is notified, using the form provided,

as soon as possible in order that the register may be amended to show the names of the executors and

the correct address for future correspondence.

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The holding of a deceased shareholder may not be transferred until the Secretary has had sight of an

official copy of the death certificate or grant of probate or letters of administration. It is possible that

executors may consider donating the shares to the West Lancashire Light Railway Trust.

6. HOW CAN I ENSURE THAT MY SHARE(S) PASS(ES) TO A PERSON OF MY CHOICE WHEN I DIE?

The easiest way is to make provision in your will, the transfer can then be dealt with speedily by your

executors.

7. HOW DO I SELL MY SHARE(S)?

The Group/Trust’s shares are not quoted so all sales are on a ‘willing buyer, willing seller’ basis at

whatever price the Parties may agree. It is therefore up the Shareholder to find a buyer. The shares

must then be formally transferred to the new Shareholder by notifying the Secretary using the form

provided.

8. HOW DO I TRANSFER SHARES?

Shares may be transferred from one person to another, provided that the maximum of four shares

allowed to any one shareholder is not exceeded.

It requires the existing shareholder to advise the secretary, using the form provided, of the new

Shareholder’s name and address. The Trust accepts no responsibility for any Inland Revenue

requirements in respect of the transfer, and the Shareholder is advised to consult an accountant if there

is any potential liability.

9. HOW DO I ESTABLISH A VALUE OF SHARES FOR PROBATE?

The Trust’s shares are not quoted , so all sales are on a ‘willing buyer, willing seller’ basis. The majority

of transfers will take place following the death of the original shareholder and pass to a relative for no

consideration. The shares may normally be valued at cost for probate purposes.

10. WHAT IF I WANT TO BE MORE INVOLVED?

All shareholders can stand for election as Officers of the Trust at the Annual General Meeting provided

that they fulfil the conditions laid down in the Rules of the Trust. (q.v.)

In addition a shareholder may work on the locomotive restoration in the West Lancashire Light Railway

workshops subject to the proviso that they become members of the West Lancashire Light Railway Trust

for Insurance purposes.

11. WHAT IF I LOSE MY SHARE CERTIFICATE(s)?

(A) duplicate share certificate(s) will be issued on application, using the relevant form and payment of a

nominal fee. Should the original certificate subsequently be found it should be returned to the Secretary

or Treasurer for confirmation and confidential disposal.

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12. IF I PURCHASE MORE THAN ONE SHARE BY INSTALLMENTS, WILL I HAVE TO WAIT UNTIL

THE LAST PAYMENT BEFORE I GET MY SHARES?

No, the shares will be issued as the payments pass the value of each of the shares. So, for example, if

you bought 3 shares over two years with a DP of £600 and 23 monthly payments of £300 you would get

your first share after 8 months (£600 + 7 x £300 = £2700 paid in). The second share would be issued

after a further 8 months (£5100 paid in) and the third after 24 months.

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Application Forms

The following 6 forms should be used to purchase Shares and to inform the Trust of any

changes to your contact details or title to your Share or Shares.

The Trust will accept a variety of payment methods, and you should make Cheques, Bank

Drafts and Postal Orders payable to:

“The Sybil Locomotive Trust”

If you wish to pay by BACS or CHAPS, contact the Treasurer for Bank Account details.

Identify your payment with your name to enable it to be easily matched to your application.

Payment with cash is acceptable but notice must be given to the Treasurer beforehand to

ensure that a receipt can be made out on handover.

The deposit payment for a fixed term payment plan may be in the form of any of the

payment methods outlined above but the subsequent regular instalments must be paid by

Standing Order at the agreed regular intervals in order to ensure some predictability for the

Trusts cashflow forecasts.

Bank account details to allow setting up a standing order will be supplied with the receipt

for the deposit. Please set up the standing order so that the first payment is made not

more than 2 months after payment of the deposit.

If you prefer to pay the deposit by BACS or Chaps write to or email the Treasurer

The Hon. Treasurer


c/o The West Lancashire Light Railway

Station Road

Hesketh bank

Nr Preston

Lancashire. PR4 6SP

Email: [email protected]

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1. Application for Purchase of Shares in the Trust

This is to Certify that I have read and understood the Trust’s Rules and Conditions of

Share Ownership within The Sybil Locomotive Trust and that I wish to purchase one or

more of the said Shares.

I understand that I may own a maximum of four (4) Shares including my portion of any

shared Shares, that the Trust is under no obligation to redeem any of the Shares and that I

may sell, endow or otherwise transfer such Shares to a third party who shall also be

subject to the Trust’s Rules and Conditions of Share Ownership.

Name: …………………………………………………………………………………

Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

Post Code: …………………………………………………………………………………

Phone: …………………………………………………………………………………

E-Mail: …………………………………………………………………………………

I enclose full remittance for ……… share(s) of £ …………………

I wish to pay by BACS or CHAPS, please send account details to the above address.

Signed: …………………………………………………..

Date: …………………………………

Please return the completed form to:

The Hon. Secretary



Station Road

Hesketh Bank

Nr. Preston. PR4 6SP

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2. Group Application for Purchase of a Share in the Trust

(Each Member of the Group Must Submit an Application Form)


Share Ownership within The Sybil Locomotive Trust and that I wish to purchase a part of

one Share.

I understand that I may own a maximum of four (4) Shares including my portion of this

share, that the Trust is under no obligation to redeem any of the Shares and that I may

sell, endow or otherwise transfer such Shares or part Shares to a third party who shall also

be subject to the Trust’s Rules and Conditions of Share Ownership.

Name: …………………………………………………………………………………

Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

Post Code: …………………………………………………………………………………

Phone: …………………………………………………………………………………

E-Mail: …………………………………………………………………………………

Nominated Vote Holder: Yes/No

I enclose part remittance for the share of £ …………………

I wish to pay by BACS or CHAPS, please send account details to the above address.

Signed: …………………………………………………..

Date: …………………………………


The Hon. Secretary



Station Road

Hesketh Bank


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3. Application for Purchase of (a) Share(s) in the Trust via Payment Plan


Share Ownership within The Sybil Locomotive Trust and that I wish to purchase .......

Share(s) over a period of ………year(s).

I understand that I may own a maximum of four (4) Shares, that the Trust is under no

obligation to redeem any of the Shares and that I may sell, endow or otherwise transfer

such Shares or part Shares to a third party who shall also be subject to the Trust’s Rules

and Conditions of Share Ownership.

Name: …………………………………………………………………………………

Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

Post Code: …………………………………………………………………………………

Phone: …………………………………………………………………………………

E-Mail: …………………………………………………………………………………

I enclose the agreed deposit for the share of £ ………………… and agree to set up a Standing

Order for my Bank to pay ....... monthly instalments of £..........

Signed: …………………………………………………..

Date: …………………………………

Please return the completed form and deposit, if appropriate, to:

The Hon. Secretary



Station Road

Hesketh Bank


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4. Notification of Transfer of Share(s) to a Third Party

I, the Undersigned, being currently identified as the owner of Share Number(s) ……..

Wish to transfer said Share(s) to:

Name: …………………………………………………………………………………

Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

Post Code: …………………………………………………………………………………

Phone: …………………………………………………………………………………

E-Mail: …………………………………………………………………………………

The new Owner understands that purchase is conditional on understanding and accepting

the Trust’s Rules and Conditions of Share Ownership.

Signed: …………………………………………………..

Name: …………………………………………………..

Date: …………………………………


The Hon. Secretary



Station Road

Hesketh Bank


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5. Notification of Change of Shareholder’s Personal Details

I, the Undersigned, being identified as the owner of Share Number(s) ……..

Wish to notify the Trust of a Change to my Personal Details:

(Also use this form to notify a change of Phone Number or Email Address)

Original Name: …………………………………………………………………………………

New Name: ………………………………………………………………………………….

Original Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

New Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

Original Post Code: …………………………………………………………………………………

New Post Code: …………………………………………………………………………………

Original Phone: …………………………………………………………………………………

New Phone: …………………………………………………………………………………

Original E-Mail: …………………………………………………………………………………

New E-Mail: …………………………………………………………………………………

Please correct my records and use for all future correspondence.

Original Signature:…………………………………………………..

New Signature: ……………………………………………………..

Date: …………………………………


The Hon. Secretary



Station Road

Hesketh Bank


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6. Application for (a) Duplicate Certificate(s)

I, the Undersigned, being identified as the owner of Share Number(s) …….. Wish to notify

the Trust of (a) lost Share Certificate(s) and to apply for (a) duplicate Certificate(s) to be

issued. I enclose the Duplicate Issue Fee of £10.00 per Certificate.

Name: …………………………………………………………………………………

Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

Post Code: …………………………………………………………………………………

Fee Enclosed: …………………………………………………………………………………

Signed: …………………………………………………..

Date: …………………………………

Please return the completed form & fee to:

The Hon. Secretary



Station Road

Hesketh Bank


share application pack complete v2 - · pdf filea set of application & other forms ... the...

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