session 3: club administration district 3310 assembly 2010/11 session 3: club administration

SESSION 3: CLUB ADMINISTRATIONDistrict 3310 Assembly 2010/11

Session 3: Club Administration


1. Understand the policies and procedures needed to operate a Rotary Club.

2. Understand the Club’s administrative requirements.

3. Develop new ideas for weekly club programs.

Learning Objectives


Amending the Recommended Rotary Club Bylaws

Quorum = 1/3 membersPass 2/3 of Quorum

Example:63 members in a club21 members are present14 or more members need to vote yesto amend the bylaws


Club Reporting Requirements

• Semiannual Report (dues)• Changes in Memberships• Changes in Officer or meeting information• Information for Official directory

CLUBS TO RI CLUBS TO DISTRICT CLUBS TO TRF

• Clubs Goals using Planning Guide for Effective Rotary Clubs & TRF Fund Development Goal Report Form• Monthly attendance figures

• Use of Rotary Foundation Funds


Club Administration Committee

Responsible for the Club’s administrative activities Club secretary and club treasurer should be members Club secrertary should help fulfill reporting requirements


Members Access

Club presidents and secretary can perform the following functions:

• View and change club membership data• Access semiannual dues report• Pay RI per capita dues or other fees• Update club data• View reports of club contribution to TRF• Search club and district data worldwide• Register for the RI Convention


Examples of Rotary Marks


Naming Guidelines

Rotary Club of Bugis Junction www.bugisjunction.com


Meetings to Plan

• Weekly club meetings• Club assemblies• Board Meetings• Assistant governor visits• District governor’s official visit• Leadership development program


Meetings to Promote

• RI Convention• District Assembly• District Conference• District Rotary Foundation Seminar• District Membership Seminar• District Leadership Seminar


Weekly Meetings

• Delegate the responsibility of arranging programs to the club administration committee• Determine programs and create agendas in advance• Relate programs to current club projects and activities using Rotary calendar• Include programs that update members on Rotary information• Begin and end the meeting on time• Have a contingency plan in case the scheduled program is cancelled


Official Visit

• Official visit is the personal visit of the district governor to each Rotary club in the district• official visits can be done with individual or multiple clubs• The purpose of the official visit is to

o Focus attention on important Rotary issueso Provide needed attention to weak or struggling clubso Motivate Rotarians to participate in service activitieso Recognise the outstanding contributions of Rotarians in the district


Official Visit Activities

• Charter night• Induction ceremony• New member orientation• Citation or award programs• Rotary Foundation event• Intercity meeting


Resource

• Assistant governor• District governor• Club and District support representative• The “Running a Club” section at www.rotary.org is a suggested club resource

Are there any additional resources?

http://www.rotary.org/


1. Understand the policies and procedures needed to operate as Rotary Club.

2. Understand the Club’s administrative requirements.

3. Develop new ideas for weekly club programs.

Learning Objectives


Thank You All for Sharing

session 3: club administration district 3310 assembly 2010/11 session 3: club administration

Documents