september 4 2012 complete agenda

7/31/2019 September 4 2012 Complete Agenda

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AGENDA

MAYOR AND CITY COUNCIL REGULAR SESSION

TUESDAY, SEPTEMBER 4, 2012 6:00 P.M.

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

4. APPROVAL OF MINUTES

A. Regular Session #15 dated August 6, 2012

B. Work Session dated August 14, 2012C. Regular Session #16 dated August 20, 2012

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

6. PRIVATE EVENT PERMIT REQUESTS

Park Place Jewelers Treasure Hunt at the Beach September 22-23, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Todd Ferrante, Park Place

Jewelers

7. PUBLIC HEARINGS

8. UNFINISHED BUSINESS

9. NEW BUSINESS

Introduction of Cricket Center Enough Abuse CampaignPresented by: Wendy Myers, Program Manager

10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNINGAND COMMUNITY DEVELOPMENT

11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS

12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. First Reading Ordinance to Adopt Budget Amendment #2 for FY 2012


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13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER

A. Request to Receive Proposals for Design of New 64th

Street Boat Ramp

B. Bid Award Recommendation for Inlet Lot Parking Control Consulting Services

14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT

15. COMMENTS FROM THE MAYOR AND CITY COUNCIL


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REGULAR SESSION -MAYOR AND CITY COUNCIL

TUESDAY, SEPTEMBER 4, 2012

3 REPORT FROM CITY MANAGER ON UPCOMING

WORK SESSION


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4 APPROVAL OF MINUTES

A. Regular Session #15 dated August 6, 2012

B. Work Session dated August 14, 2012

C. Regular Session #16 dated August 20, 2012


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6 PRIVATE EVENT PERMIT REQUESTS

Park Place Jewelers Treasure Hunt at the Beach

September 22 23, 2012

Presented by: Lisa Mitchell, Private Events Coordinatorand Todd Ferrante, Park Place Jewelers


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TOW N OF

The W h i t e Mar l i n Cap i t a l o f t he Wor ld

Agenda Item # 6

Council MeetingSeptember 4,

2012TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Park Place Jewelers Treasure Hunt at the BeachDATE: August 28, 2012

I SSUE( S) : Requesting approval to hold the event Park Place JewelersTreasure Hunt at the Beach on the beach at 2nd Street.

SUMMARY: If approved, the event would consist of two treasure hunts on thebeach - one on Saturday, September 22 from 4-5 pm, and oneon Sunday, September 23 from 1-2 pm. People dig in the sandfor prize-filled bags within a fenced area. Participation is limited to100 per hunt.

FI SCAL I MPACT: None specified.

RECOMMENDATI ON: To approve the event as requested.

ALTERNATI VES: Do not approve the event or approve with revisions.

RESPONSI BLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDI NATED W I TH: Appropriate staff, specifically Beach Patrol, OCPD and PublicWorks.

ATTACHMENT ( S): 1) September 2012 calendar2) Cover Sheet3) Application4) Site Layout


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Ocean City Special Events Private Events

Name of Event: Park Place Jewelers Treasure Hunt New Event: No

Date of Event: Sept. 22 and 23

Date Application Received: August 22, 2012 Application Fee Paid: Yes

Date Routed: August 22, 2012Date Returned from All Departments: August 28, 2012 Total Cost to Town: $220.00

Things to Note:

This event is a treasure hunt, which would take place within a 60x120area of the beach in frontof Park Place Jewelers, located on 2nd Street.

There would be two hunts, one on Saturday from 4:00 to 5:00 pm and one on Sunday, from 1:00until 2:00 pm.

Set-up would take place on Wednesday and Thursday, September 19 and 20.

Clean up would take place on Monday, September 24.

The number of participants would be limited to 100 people per hunt. Prizes would be given away consisting of jewelry and gift certificates to local businesses.

The event organizer would like to borrow a pole driver and some stakes from the Town of OceanCity.

This event would take place during Sunfest and the Sunfest Kite Festival.

Sponsors of this event are the Kite Loft, Shenanigans, Connors Beach Cafe and the Dough Roller.

Comments from Department Representatives:

BEACH PATROL If the Beach Patrol has to clear the beach for a dangerous weather condition,then the event must be postponed.

OCPD Will notify shift of the event.

RISK MANAGEMENT Insurance Certificate must be submitted prior to event.

RECREATION & PARKS Sunfest will be going on, but there does not appear to be a conflict. PUBLIC WORKS Will provide 10 sand fence posts and a pole driver, but the event organizer

must provide their own fencing wrap. Total cost to the department is estimated at $220.00

EMERGENCY SERVICES, TOURISM, POLICE, FIRE MARSHAL, CONVENTION CENTERand TRANSPORTATION - No comments or concerns.

Date on Council Agenda: Sept. 4, 2012

Date Applicant Notified of Meeting:

Date Insurance Certificate Received:

Beach Franchisee Notified:Event Approved or Denied:

Date Fees Received: Amount:

Date Permit Issued:

Other: ______


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________Park Place Jewelers Treasure Hunt at the Beach

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT ____9/22/12 9/23/12_____________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________Sat. 4 m Sun. 1 m

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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________9/19-20

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________9/24

7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): _______________________________________________________________________________________________________________________________________________________________________________________

In front of Park Place ewelers on the beach

_____________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Todd Ferrante9. ORGANIZATION REPRESENTING: _____________________________________

__________________________________________________________________________________________________________________________________________

same

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

209 N. Atlantic Ave. #123 OCMD 21842

11. WORK PHONE #_____________________HOME PHONE #__________________410-289-6500 410-430-6284

FAX: ___410-289-6700__________ E:MAIL: [email protected]

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _______________________________________________________________________________________________________________________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Todd Ferante

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

__________________________________________________________________________________________________________________________________________Same as above

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-289-0015 410-289-6500

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________

[email protected]

410-430-6284

OTHER: __________________________________________________________

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mailto:[email protected]:[email protected]:[email protected]:[email protected]


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Digging in the sand for buried bags with prizes on them there will be a fenced in area0x100 for the people to dig in5

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Park Place Jewelers 2nd and 3rd St. Boardwalk

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU

REQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

No

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): _______________________________________________________________________________________________________________________________________________________________________________________________________

Will set u Frida with stakes and

____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________No just stakes and fencing area with a megaphone for instructions. See diagram

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Participants have to register in person and there will be a limited number of participants.he digging area will be comfortable for the number of people we have in the arenaT

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________

none

____________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

No but we will monitor an issues and be read to call for assistance

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________No rain date

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________None___________________________________________________________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________none

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A

____________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___none______IF SO, WHO WILL THE PROCEEDS BENEFIT? ______________________________________free event_________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Jewelry, gift certificates to restaurants, retail

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

no

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________no

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? _______no__________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

no

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to

no

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ______no__IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________100 er contest

38. EXPECTED NUMBER OF SPECTATORS: ________________________________200 spectators

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? __No_________WHO DID YOU CONTACT? _____________________________________________________________________________I will contact Drew

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Just a stake pounder and some stakes

________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYno

TO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private EventsCoordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

NA

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________2009, 2010 and 2011 same location________________________________________________________________________________________________________________________________________

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): _________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________Dou h Roller Kite Loft Conners Beach Caf Shenani ans

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

THIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________.

____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______XX

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

________INCLUDED WITH APPLICATION

XX_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on file 8/22/12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 8/22/12

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


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9 NEW BUSINESS

Introduction of Cricket Center Enough Abuse

Campaign

Presented by: Wendy Myers, Program Manager


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TOW N OF


Agenda Item # 9

Council Meeting 9/4/12

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerRE: Cricket Center Enough Abuse CampaignDATE: August 28, 2012

I SSUE( S) : Introduction of The Cricket Centers Enough Abuse Campaign

SUMMARY: The Cricket Center is a non-profit agency established by TheChild Advocacy Center of Worcester County. The Center staffs ateam of professionals to aid in investigating and prosecuting child

abuse in Worcester County. It also provides additional resourcesto families who require help as a result of abuse.

FI SCAL I MPACT: None

RECOMMENDATI ON: None

ALTERNATI VES: None

RESPONSI BLE STAFF: None

COORDI NATED W I TH: None

ATTACHMENT(S) : 1) Enough Abuse campaign information2) Overview of The Child Advocacy Center of Worcester County3) Signs of abuse4) 2012 statistics5) 2011 statistics


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Th e CRICKET Cen te r

W h o a r e w e?

We a r e The Chi ld Advocacy Center o f Wor ces ter Coun ty . (CAC)

W h at is a CAC?

A CAC is a One- s t op s a fe , ch i l d f r i end l y p lace wh ere ch i ld r en who a r e v ic t im s o f abu s e can t e l l

t h e i r s t o r y a n d g et h e l p f o r t h e m s e lve s a n d t h e i r n o n -o ffe n d i n g fa m i ly m e m b e r s .

Wh y d o c h i ld r e n n e e d a C AC?

A CAC i s ou r bes t r e s ou r ce a s a com m un i ty t o keep ou r ch i l d ren s a fe . Ch i ld r en a re a b l e t o te l lt he i r s t o ry ONE t im e t o a s pec i a ll y t r a i ned fo r ens i c in t e r v iewer . The i n t e rv i ew i s vi deo t apedwi t h s t a t e -o f -t he -a r t r eco rd i ng equ i pm en t s o t ha t t he d i ff e ren t agenc ie s m ay s ha re t h ei n fo rm a t i on w i t hou t ad d i ng t he t r au m a o f r e - i n t e rv i ewing t he ch i ld m u l t ip l e t im es .

Wh o wor ks a t The CRICKET Cen te r ?

The CRICKET Cen t e r i s s t a ff ed by ou r pa r t ne r i ng agenc ie s :

A t la n t ic Ge n er a l H o sp it a l p r o v id e s o n - s it e M e d i ca l e xa m s w h e n w a r r a n t e d .

La w En for cem en t The CRICKET Cen te r recen t ly secu red fund ing fo r an Off ice r t o be co - loca t ed w i th t h e Mul t i -D i scip li na r y Team a t ou r Cen te r .

L i fe Cr is is , I n c p rov ides Men ta l Hea l th eva lua t i ons fo r Ch i ld -v ic t im and non -o ffend ing fami ly m em ber s i nc lud ingpa r en t s , s i b l ings , e t c .

W o r c es t e r Co u n t y B o a r d o f E d u c a t i o n - p rov ides o f f- s it e se r v ices . Our Teache rs , Gu idance Coun se lo rs , and Schoo lAdm in i s t ra t i on pa r tne r t o i den t i fy a t - r i sk ch i l d ren .

W o r c es t e r Co u n t y D e p a r t m e n t o f S o c ia l S e r v i ce s p r ov ides spec i a l ly t ra ined fo rens i c i n t e rv i ewers f rom Ch ildPr otec t ive Serv ices .

W orces t e r Coun ty S ta t e s A t to rn ey s O f f ice - works w i th CPS and Law Enfo rcem en t t o p ro secu t e t hese c r im es aga in s tch i l d ren .

Wh o fun ds The CRICKET Cen t e r?

The CRICKET Cen t e r i s a 50 1(c ) (3 ) Non -Pr o f it Agency. We a r e fund ed t h ro ugh d on a t i ons an dg ran t s . We rece i ve NO fun ds f rom an y S t a t e , Fede r a l , o r Loca l budge t . We ha ve p rev ious l yr e c e ive d g r a n t f u n d s fr o m t h e f o llo w in g : Th e Co m m u n i ty F ou n d a t i o n o f T h e E a s t e r n S h o r e ,Nat ion al Chi ld r en s All ian ce , Vict im s of Cr im e Act , Gover n or s Office of Cr im e Cont r o l an dPr even t i on , The W om ens Com m i s s ion , Chop t an k E lec t r i c Fun d .

W h y is i t n e ce s s a r y t o a s k fo r C o m m u n i ty d o n a t i o n s a n d t o s e cu r e g r a n t f u n d i n g?

Our p a r t ne r i ng agenc i e s p rov i de s a la r y fo r t he i r em p l oyees . The da i ly ope r a t i ng cos t s , t r a i n i ngfo r M u l t i-D is c ip l ina ry Team , Com m un i t y Edu ca t ion , P r og ram M an ager s a l a r y , Adm i n i s t r a t i veAs s i st an t s a la r y, r eco rd i ng equ i pm en t , an d bu i ld i ng u t i li t ie s m us t be p r ov ided b y fund ra i s ing .

Wh y a re The CRICKET Cen t e r Se rv ices fr ee?

The CRICKET Cen t e r w i ll neve r cha rge an y fee fo r a ny s e r v ice p r ov ided by ou r t eam . Th i si n clu d e s m e n t a l a n d m e d i ca l t r e a t m e n t . W e b e lie ve e v e r y ch i ld d e s e r v e s a s a f e e n v ir o n m e n tan d t h e s am e acces s t o s e r v ices r ega r d l e s s o f t he i r f am i ly s ab i l it y t o pay .

The CRICKET Cen ter i s a Me m ber of Marylan d Chi ldren s Al l ian ce (MCA) an d Nat ion al Chi ldr en s All iance (NCA)


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TheCRICKETCenterreceivedfundingfromTheFamilyTreein2012for

communityeducation.(billboardonRoute#50inWestOC) Teamof10communityprofessionalsweretrainedinMarch2012forthe

EnoughAbusecampaign.

Asateam,wehavetrainedmorethan165Worcesterresidentsregarding

thesignsofchildsexualabuse,howtoreactresponsiblyifyoususpect

abuseorifachilddisclosestoyou,andhowtocometogetherasa

communitytomakeWorcestersafeforkids.

Wearecontinuingourmissiontotrainmorethan500Worcesterresidents

andask

for

help

from

our

community.

We

will

train

teachers,

healthcare

professionals,worshipleaders,communitycoachesandvolunteers,law

enforcementpersonnel,etc.Anyindividualwhocomesintocontactwith

childrenthroughworkorplayshouldheartheinformation.

ThemissionofTheCRICKETCenteristoinvestigateandprosecutechild

abuseinWorcesterCountyandtoprovideadditionalservicestofamilies

whorequirehelpasaresultofabuse.Wealsobelieveitisourresponsibility

to

our

community

to

provide

community

education

and

equip

families

with

thetoolstheyneedtopreventthisepidemicfromcontinuing.


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*TheCRICKETCenterisanonprofit501(c)(3)organizationandisaMemberofThe

MarylandChildrensAllianceandanAssociateMemberofNationalChildrensAlliance.

TheStateofMarylandrequireseveryCountyintheStatetoinvestigatechildabuse

throughaChildAdvocacyCenter,however,currentlythereisnofundingsetasideinany

State

or

local

budget

for

the

necessary

work

of

child

advocacy

centers.


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The CRICKET Center

Learn The Signs

1. Unexplained Injuries Visible signs of physical abuse may include unexplained

burns or bruises in the shape of objects. You may also hear unconvincing

explanations of a childs injuries.2. Changes in behavior Abuse can lead to many changes in a childs behavior.

Abused children often appear scared, anxious, depressed, withdrawn or more

aggressive.3. Returning to earlier behaviors Abused children may display behaviors shown at

earlier ages, such as thumb-sucking, bed-wetting, fear of the dark or strangers. Forsome children, even loss of acquired language or memory problems may be anissue.

4. Fear of going home Abused children may express apprehension or anxiety about

leaving school or about going places with the person who is abusing them.5. Changes in eating The stress, fear and anxiety caused by abuse can lead to

changes in a childs eating behaviors, which may result in weight gain or loss.

6. Changes in sleeping Abused children may have frequent nightmares or have

difficulty falling asleep, and as a result may appear tired or fatigued.

7. Changes in school performance and attendance Abused children may have

difficulty concentrating in school or have excessive absences, sometimes due toadults trying to hide the childs injuries from authorities.

8. Lack of personal care or hygiene Abused and neglected children may appearuncared for. They may present as consistently dirty and have severe body odor, or

they may lack sufficient clothing for the weather.9. Risk-taking behaviors Young people who are being abused may engage in high-

risk activities such as using drugs or alcohol or carrying a weapon.

10. Inappropriate sexual behaviors Children who have been sexually abused may

exhibit overly sexualized behavior or use explicit sexual language.

One with Courage

Contact Us: [email protected] or www.thecricketcenter.com
mailto:[email protected]://www.thecricketcenter.com/http://www.thecricketcenter.com/mailto:[email protected]


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The CRICKET Center 2012 January June

Number of investigations 49

Female 28

Male 21

Race

White 22

Black 16

Hispanic 3

Other 8

Offender

Parent 9

Step-Parent 2

Parent boy/girl friend 3

Other relative - 14

Other known person - 4

Unknown person 8

Trends:

2 female teen-aged victims attempted suicide in 2012

AMAC 3 cases in 2012


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TheCRICKETCenter2011Statistics

Totalnumberofinvestigations107

Femalevictim80

MaleVictim27

Victimage:

06years31

712years42

1318years34

RaceWhite 79

Black24

Hispanic3

Other1

AllegedOffenderParent13

Parentboyfriend/girlfriend13

Stepparent5

Otherknownperson7

Otherrelative19

Unknown14


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12 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY SOLICITOR

First Reading - Ordinance to Adopt Budget Amendment

#2 for FY 2012


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TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City Manager

FROM: Jennie KnappRE: FY 12 Budget Amendment # 2, First ReadingDATE: 8/30/12

ISSUE(S): First Reading of Budget Amendment # 2 for FY 12

SUMMARY: General Fund revenue estimates were better than anticipated,

especially Room Tax. Additional revenue partially offsetallocations from Fund Balance for the Art League Building, streetpaving, the 4th street parking lot improvements and the GolfCourse irrigation system repairs. This amendment also covers

supplemental funding of the pension plans already approved bythe Council, expenses from Hurricane Irene, and the recognitionof grants and donations since the first budget amendment.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)increases $512,079, from $1,590,908 approved in Budget

Amendment # 1 to $2,102,987.

RECOMMENDATION: Approval of Budget Amendment # 2 for FY 12

ALTERNATIVES: None

RESPONSIBLE STAFF: Jennie Knapp, Budget Manager

COORDINATED WITH:

ATTACHMENT(S): 1) Budget amendment ordinance2) Detail of changes

Agenda Item # 12



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AMENDMENT # 2 AMENDMENT # 2

SOURCE FIRST READING SECOND READING

Section II, Water Fund:

A. Anticipated Revenue:

Water Sales $ 3,177,023 $ 3,177,023

Water Fixture Charge 3,487,042 3,487,042

Service Charges 234,358 234,358

Capacity/Impact Fees 27,720 27,720

Prior Year Reserves 218,384 218,384

Total Revenue $ 7,144,527 $ 7,144,527

B. Anticipated Expenditures:

Personal Services $ 1,888,869 $ 1,888,869

Non-Personal Services 3,086,697 3,086,697

Debt Service 1,385,980 1,385,980

Capital Outlay 782,981 782,981

Total Expenditures $ 7,144,527 $ 7,144,527

Section III, Transportation Fund:


Bus Revenue $ 2,754,180 $ 2,754,180

Train Revenue 1,092,339 1,092,339Federal and State Grants 1,796,672 1,796,672

Transfer-In From General Fund 1,537,171 1,537,171


Total Revenue $ 7,199,958 $ 7,199,958







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Section IV, Wastewater Fund:


Wastewater Treatment Charges $ 10,727,713 $ 10,727,713

Service Charges 941,261 941,261

Capacity/Impact Fees 48,400 48,400

Bond Proceeds 4,913,206 4,913,206


Total Revenue $ 17,504,471 $ 17,504,471




Debt Service 3,119,747 3,119,747

Capital Outlay 6,709,390 6,709,390


Section V, Airport Fund:


Fuel Sales $ 692,850 $ 692,850

Rents and Other Revenue 343,077 343,077

State and Federal Grants 447,751 447,751Service Charges 120,901 120,901

Transfer-In From General Fund 332,964 332,964


Total Revenue $ 2,030,012 $ 2,030,012


Personal Services $ 313,007 $ 313,007


Debt Service 146,029 146,029




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Section VI, Municipal Golf Course Fund:


Service Charges $ 1,571,193 $ 1,571,193

Sales and Concessions 415,000 415,000

Advance From General Fund 200,000 200,000

Other Revenue 56,728 56,728


Total Revenue $ 2,247,332 $ 2,247,332






Section VII, Convention Center Fund:


Service Charges $ 1,762,500 $ 1,762,500

State and County Grants 1,412,065 1,412,065

Food & Beverage Tax 1,085,000 1,085,000

Transfer-In From General Fund 1,376,597 1,376,597

Prior Year Reserves 1,110,190 1,110,190

Contributed Equity 650,000 650,000

Total Revenue $ 7,396,352 $ 7,396,352




Debt Service 2,304,265 2,304,265

Transfer to Debt Service Reserves 100,000 100,000




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Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,771,909 $ 1,771,909


Total Revenue $ 1,845,613 $ 1,845,613



Non-Personal Services 945,601 945,601


Section IX, Service Center Fund:




Total Revenue $ 5,119,216 $ 5,119,216




Debt Service 0 0

Capital Outlay 0 0



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Section X, Vehicle & Equipment Trust Fund:



State and Federal Grants 2,688,850 2,688,850

Insurance Claim Payments 19,000 19,000

Sale of Assets 134,407 134,407


Total Revenue $ 5,704,950 $ 5,704,950


Non-Personal Services $ 802,165 $ 802,165

Debt Service 0 0

Transfers Out 0 0

Capital Outlay 4,902,785 4,902,785


Section XI, Risk Management Fund:



Interest Earned 77,669 77,669Prior Year Reserves 7,882 7,882

Total Revenue $ 2,488,550 $ 2,488,550



Non-Personal Services/Claims 2,255,292 2,255,292

Capital Outlay 0 0



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Section XII, Pension Trust Funds:


Employer Contributions $ 5,854,405 $ 5,854,405

Employee Contributions 1,850,000 1,850,000

Investment Earnings 2,897,882 2,897,882

Total Revenue $ 10,602,287 $ 10,602,287


Benefit Payments $ 3,675,000 $ 3,675,000


Reserve for Employee's Retirement 6,402,287 6,402,287


Section XIII, OPEB Trust Funds:


Employer Contributions $ 3,675,007 $ 3,675,007

Employee Contributions 140,000 140,000

Investment Earnings 180,000 180,000

Total Revenue $ 3,995,007 $ 3,995,007


Benefit Payments $ 625,000 $ 625,000


Reserve for Retiree Health 3,320,007 3,320,007



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Section XIV, General Capital Projects Fund:


General Fund Contribution 1,737,430 1,737,430

Private Contributions 200,000 200,000

Bond Proceeds 17,805,274 17,805,274

Inlet Lot Parking Revenue 300,000 300,000

Total Revenue $ 20,042,704 $ 20,042,704


Street Paving 889,430 889,430

Art League Building 800,000 800,000

4th St Parking Lot Improvements 1,455,176 1,455,176

Caroline St Comfort Station 1,005,980 1,005,980

Boardwalk Reconstruction 6,036,823 6,036,823St Louis Ave Reconstruction 4,525,393 4,525,393

Fire Station Improvements 5,029,902 5,029,902

Reserve for Future Capital Projects 300,000 300,000


Section XV, All Funds Expenditure Summary:

General Fund $ 79,201,995 $ 79,201,995

Water Fund 7,144,527 7,144,527Transportation Fund 7,199,958 7,199,958

Wastewater Fund 17,504,471 17,504,471

Airport Fund 2,030,012 2,030,012

Municipal Golf Course Fund 2,247,332 2,247,332

Convention Center Fund 7,396,352 7,396,352

Management Information Services Fund 1,845,613 1,845,613

Service Center Fund 5,119,216 5,119,216

Vehicle & Equipment Trust Fund 5,704,950 5,704,950

Risk Management Fund 2,488,550 2,488,550

Pension Trust Funds 10,602,287 10,602,287

Sub Total $ 148,485,263 $ 148,485,263

LESS: Interfund Transfers (26,219,997) (26,219,997)


Capital Projects Fund - General 20,042,704 20,042,704

Grand Total $ 142,307,970 $ 142,307,970


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Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the various

objects of expenditures as she deems necessary. Such changes shall be approved by the Finance

Administrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with prior

authorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may be

accomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.395 per $100 of assessed valuation of real property and a rate of $1.29

per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on September 4, 2012

ADOPTED AND PASSED, by the required vote of the elected membership of the City Council

and approved by the Mayor at its meeting held on September 17, 2012.

RICHARD W. MEEHAN, MAYOR

KELLY ALLMOND, CITY CLERK JAMES S. HALL, PRESIDENT

LLOYD MARTIN, SECRETARY

ADOPTED:

Date

MOTION TO ADOPT BY:

MOTION SECONDED BY:

VOTE: FOR: AGAINST:


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Changes:

General Fund:Revenue:

Other Taxes 472,026 440,000 Room Tax; 69,773 Income Tax; 17,299 Admissions Tax

(26.939) Casino Revenue; (28,107) Highway User Tax

Licenses and Permits 152,188 88,188 P&Z fees; 40,000 Stormwater Mitigation Fees- BUFFER;project; 14,000 Taxi Medallion transfer fees; 10,000 Cable TV fees

Revenue from Other Agencies 856,924 348,132 State Tourism grant; 161,610 additional County ambulance

grant; 35,000 Volunteer Fire grant; 120,112 Police reimbursement

grants; 62,000 Homeland security; 105,442 Hurricane Irene

reimbursement; 29,293 Emergency Management grants; (4,665)

Stormwater grant adjustment

Charges for Services 373,572 213,497 Parking revenue; 79,800 Winterfest revenue; 58,000

Recreation revenue; 30,000 EMS fees; 30,000 Fire Marshal fees;

18,000 Beach Stand Franchise fees; (45,725) Liquor Board sales;

(10,000) Corporate sponsorships

Fines and Forfeitures 37,220 Police Tow fines

Other Revenue (4,078) 41,000 Bench donations; 2,652 wheelchair donation; 13,000

Paramedic Foundation donation; 2,500 Police donation; 3,375 Treeof Life donation; (66,605) interest earnings

Prior Year Reserves 512,079 600,000 Art League Building; 350,000 street paving; 248,000 4th st

improvements; 200,000 Golf Course irrigation system; (738,064)

revenue exceeding budget; (139,580) transfer to Convention Center;

(8,277) Airport helicopter display

2,399,931

Expenses:General Government (87,927) (143,581) salary and benefit savings; (65,782) expense savings;

88,436 additional pension funding; 33,000 legal fees

Public Safety 984,750 485,319 additional pension funding; 300,000 additional worker's

compensation allocation; 120,112 Police reimbursement grants;

37,220 Police tow charges; 62,000 Homeland Securities grants;29,293 Emergency Management grants; 15,500 donations;

359,216 Hurricane Irene expenses; (348,751) health insurance

savings; (75,159) departmental savings

Public Works/Beach (217,458) (31,427) Springfest; (10,609) Winterfest; 41,000 Boardwalk bench

donations; (8,277) Airport helicopter expenses; (159,384) salary &

benefit transfers; (95,911) operational savings; 47,150 additional

pension funding

Sanitation & Waste Removal (65,084) (113,299) salary and benefit transfers; (11,446) operational savings

(12,382) pension under budget; 21,194 Transfer Station floor;

50,849 additional tipping fees

Highways & Streets 137,994 200,316 salary and benefit transfers; 35,212 additional pension

funding; (79,709) operational savings; (13,160) Sprinfest wages;

(4,665) Stormwater Management fundingEconomic Dev - Tourism 539,108 151,908 Winterfest; 52,350 Springfest; 348,132 State Tourism

grant; 5,000 Winterfest replacement storage trailer; 6,800 increase

Winterfest purchases for resale account; (7,898) pension reduction;

(2,096) salary and benefit savings; (15,000) operational savings

(88) Springest

Culture and Recreation (249,872) (141,299) Winterfest; (7,675) Springfest; 28,692 additional pension

funding; (45,907) salary and benefit savings; (89,784) operational

savings; 2,652 wheelchair donation; 3,375 Tree of Life donations

74 Tree of Life interest

Debt Service 0


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Transfers to Other Funds:

To Transportation 60,000 Revenue under budget

To Airport 40,000 Airport landscaping project (BUFFER)

To Golf Course 200,000 Irrigation system repair

To Convention Center (139,580) Expenses under budget

To Capital Projects 1,198,000 600,000 Art League Building; 248,000 4th Street parking lot

improvements; 350,000 street paving projects

2,399,931

Water Fund:

Revenue:Water Sales (113,355) Metered usage charges under estimated amount

Expenses:Personnel Costs (41,455) (47,436) pension under budget; 5,981 increases in salaries and

benefits

Non-Personnel Costs (71,900) (50,000) Energy costs; (21,900) operational savings

(113,355)

Transportation Fund:Revenue:Bus Revenue (235,939) (172,000) Bus Passenger revenue; (63,939) Bus Pass revenue

Train Revenue 63,939

General Fund Contribution 60,000

(112,000)

Expenses:Personnel Costs (177,257) (109,037 unemployment savings; (86,506) part-time salaries;

14,958 additional pension funding; 3,328 other salary & benefit

adjustments

Non-Personnel Costs 65,257 72,812 vehicle fuel, parts and labor; 14,486 bus advertising;

(15,270) energy costs; (6,771) operating expense savings(112,000)

Wastewater Fund:

Revenue:

WW Treatment Charges 121,353 Fixture charges exceeding estimate

Service Charges 7,000 Connection fees

Bond Proceeds 4,913,206 Funding for approved capital projects listed below

5,041,559

Expenses:Personnel Costs 329 34,858 additional pension funding; 647 other benefit increases;

(28,835) full-time salaries; (6,341) other salary and overtime savings

Non-Personnel Costs 128,024 77,310 building & equipment maintenance; 57,392 vehicle expenses

53,000 unbudgeted manhole and sewer repairs; 30,588 tipping fees

5,935 misc increases; (59,241) energy costs; (33,960) professional

services; (3,000) operational supplies

Capital Outlay 4,913,206 Bond projects: 2,716,146 pumping stations; 1,358,073 Clarigester

upgrade; 402,392 Winter influent pump upgrades; 436,595

St. Louis Avenue sewere main

5,041,559


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Airport Fund:Revenue:Fuel Sales 78,250 20,000 Jet Fuel sales; 58,250 100 LL Fuel sales

Rents and Other Revenue 2,505 8,277 helicopter display donation; 800 misc increases; (3,226)

tie-down revenue; (2,000) t-hangar rental; (1,346) commission

State and Federal Grants 9,001 Grant for boom mower attachment

Service Charges 26,051 concrete disposal and recycling fees

General Fund Contribution 40,000 Airport landscaping project. Funds transferred from StormwaterMitigation fees

155,807

Expenses:Personnel Costs (16,479) 11,086 additional pension contributions; (21,430) salary & benefit

savings; (6,135) unemployment

Non-Personnel Costs 172,286 64,318 purchases for resale fuel; 40,000 Airport landscaping

project; 22,500 concrete crushing fees; 17,000 building maintenance;

16,917 MDE update on concrete crushing site; 8,277 helicopter

display; 6,000 equipment maintenance; (2,726) operational savings

155,807

Municipal Golf Course:

Revenue:Advance from Gen'l Fund 200,000 Advance to cover irrigation system repairs; Funds to be repaid.

Expenses:Personnel Costs 27,711 25,851 additional pension funding; (15,104) group insurance;

(11,436) unemployment; 12,174 full-time salaries; 11,712 part-time

salaries; 2,153 irrigation system repairs; 2,361 other salary and

benefit increases

Non-Personnel Costs (25,558) 6,378 purchases for resale; 1,107 miscellaneous expense increases;

(19,000) building maintenance; (7,543) equipment maintenance;

(6,500) contracted servicesCapital Outlay 197,847 irrigation system repairs

200,000

Convention Center:

Revenue:Service Charges (46,000) Services supplied to events

State and County Grants (139,580) Operating deficit lower than anticipated

General Fund Contribution (139,580) Operating deficit lower than anticipated

(325,160)

Expenses:Personnel Costs (58,345) (94,517) salary and benefit savings from vacant positions;

12,030 part-time salaries; (22,000) interdepartmental labor;

(19,000) overtime; (19,000) unemployment; 79,505 additional

pension funding; 4,637 deferred compensation contributions;

Non-Personnel Costs (261,815) (150,000) energy; (60,500) operational supplies; (40,000)

equipment maintenance; (26,000) contracted services; 11,040

legal expenses; 3,080 vehicle labor; 565 miscellaneous increases

Capital Outlay (5,000) trash compactor less than budgeted

(325,160)


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Information Technology:Revenue:

Charges to Other Funds (77,134) 1/2 month's charges to other funds reversed; IT fund was under

budget

Prior Year Reserves 52,258 32,750 Gov Now module purchase; 11,199 Riskmaster software

upgrade; 7,620 desktop virtualization consultant; 689 misc

(24,876)

Expenses:

Personnel Costs 4,655 2,413 interdepartmental labor; 1,886 part-time salaries; 178 full-

time salaries; 2,590 overtime; (2,412) benefit savings

Non-Personnel Costs (29,531) (58,568) equipment maintenance; 32,750 Gov Now module purchase

11,199 Riskmaster software upgrade; (6,000) Communications

expense; (19,233) other operational supplies savings; 7,620 desktop

virtualization consultant; 2,701 contracted services

(24,876)

Service Center Fund:Revenue:

Charges to Other Funds (300,947) (185,137) Fuel Sales; (138,766) Parts; 22,956 labor charges

Prior Year Reserves 38,596 Additional personnel costs

(262,351)

Expenses:

Personnel Costs 67,184 59,893 additional pension funding; 6,739 group insurance; 4,082

deferred compensation contribution; (3,619) FICA; 89 salary

Non-Personnel Costs (329,535) (134,093) fuel purchases; (168,444) parts purchases; 7,707

building maintenance; (25,000) energy; (4,779) vehicle expenses(4,196) IT charges; (730) misc expense reductions

(262,351)

Equipment Trust Fund:

Revenue:

State and Federal Grants 244,099 517,937 grant # 100016 balance brought forward from prior year

(221,638) reduction of grant # 110016 to acutal amount spent

(52,200) reduction of budget for ADA van purchase

Insurance Claim Payments 19,000 Posi Track Insurance settlement

Sale of Assets 23,964 Recognition of funds over budgeted amount for posi track purchasePrior Year Reserves 57,549 local match of grant # 100016 prior yr balance brought forward

344,612

Expenses:

Capital Outlay 344,612 575,486 grant # 100016 balance brought forward; (246,265)

grant # 110016 reduction of grant to actual amount spent; 42,964

posi track replacement; 24,627 local match for grant # 110016;

(52,200) ADA van budget

344,612


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Risk Management Fund:Revenue:

Charges to Other Funds 300,000 Additional workers' compensation allocation to build reserves for

workers' compensation clairms

300,000

Expenses:

Personnel Costs 9,401 1,609 Full-time salaries; 1,248 Part-time salaries; 6,544 additional

pension funding

Non Personnel Costs 290,599 (9,401) legal expenses; 300,000 increased reserves for workers'

compensation claims

300,000

Pension Trust Funds:

Revenue:

Employer Contributions 802,118 Additional pension funding (as approved in November)

Investment Earnings (802,118) Reduction of estimate for investment earnings

General Capital Projects Fund:Revenue:

General Fund Contribution 1,198,000 600,000 Art League Building; 350,000 Street Paving; 248,000 4th

St Parking Lot improvements

Bond Proceeds 17,805,274 6,036,823 Boardwalk Reconstruction; 5,029,902 Fire Station

Improvements; 4,525,393 St. Louis Ave Reconstruction; 1,207,176

4th St Parking Lot improvements; 1,005,980 Caroline St Comfort

Station

Private Contributions 200,000 Art League Building19,203,274

Expenses:19,203,274 Capital projects funding as listed above


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13. ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY MANAGER

A. Request to Receive Proposals for Design of New 64th

Street Boat Ramp


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TOW N OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE City EngineerRE: Request to Receive Proposals for Boat Ramp DesignDATE: August 23, 2012

I SSUE( S) : Request to receive proposals for Design of the new 64th StreetBoat Ramp at the October 9, 2012 Work Session.

SUMMARY: The City has received grant funding from the MarylandDepartment of Natural Resources to compliment previous bondsale proceeds in order to construct a new boat ramp and trailerparking facility at 64th St. Staff is requesting permission to selectan engineering firm to design the project.

FI SCAL I MPACT: Estimated design fees: $145,000

RECOMMENDATI ON: Accept proposals on October 9, 2012

ALTERNATI VES: None

RESPONSI BLE STAFF: Terrance McGean, City Engineer

COORDI NATED W I TH: Maryland Dept. of Natural Resources, Public Works Dept.

ATTACHMENT(S) : 1) None

Agenda Item # 13A



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13. ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY MANAGER

B. Bid Award Recommendation for Inlet Lot Parking

Control Consulting Services


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TOW N OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Inlet Parking Lot Control System ReplacementDATE: August 28, 2012

I SSUE( S) : Request to award engineering services contract for design andspecification of new Inlet Lot Parking Controls to Walker Parking

SUMMARY: The Council approved funding for the replacement of the InletLot Parking Control System to occur in the coming off-season.Three proposals from design professionals to assist in selectingand specifying the new system were received at the August 14,2012 Work Session.

FI SCAL I MPACT: $400,000 (entire project)

RECOMMENDATI ON: Staff is recommending award to Walker Parking Consultants inthe amount of $19,750.

ALTERNATI VES: None

RESPONSI BLE STAFF: Terence McGean, City Engineer

COORDI NATED W I TH: Richard Malone, Public Works Deputy Director

ATTACHMENT( S) : 1) Proposal evaluation form

Agenda Item # 13B



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InletLotParkingControlConsultingServicesCategory WalkerParking WalterP.Moore DesmanFirmExperience(20) 20 17 15KeyPersonnelExperience(10) 9 7 10Schedule(10) 8 10 7Project

Approach/Understanding

(10) 10 6 9

PriceScore(50) 49.4 50.0 39.0TotalScore(100) 96.4 90.0 80.0Notes 1 2 3

PriceScoreCalcsPrice $19,750.00 $19,500.00 $25,000.00

LowestPrice $19,500.00 $19,500.00 $19,500.00Pricescore=LowPrice/Price*50 49.4 50.0 39.0

Notes

1verystrongfirmexperienceandspelledoutscopeofworkdemonstratedgoodunderstandingoftheproject.2goodexperiecebutnotasmuchlistedaswalker,lightonprojectapproachandunderstanding3Lightestoncontrolexperience,strongpersonnel,basicschedulebutstrongworkscopedescriptions


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14 COMMENTS FROM CITIZENS - 5 MINUTE TIME

LIMIT


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15 COMMENTS FROM THE MAYOR AND CITY

COUNCIL

september 4 2012 complete agenda

Documents