section 5 appendices - department of foreign affairs and...
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A. Minister and parliamentary secretary
B. Agency resource statement 2010–11
C. Aid program expenditure
D. Staffing overview
E. Freedom of information
F. Information available on the internet
G. Consultancy services
H. Advertising and market research
I. Ecologically sustainable development and environmental performance
J. Sources for key statistics
Section 5 Appendices
Left: Solomon Islands women receive information on nutrition from AusAID-funded volunteer Erica Reeve (Australian Volunteers International) who is promoting healthier diets for mothers to share with their families
Photo: Jeremy Miller, AusAID
Top Right: AusAID’s Jeremy Andrews distributes guides on rearing cattle to local farmers at a new Cattle Dip Inauguration Ceremony in the Rift Valley, Kenya, August 2010. The program is funded through AusAID’s Small Activities Scheme and delivered in partnership with non-government organisation Self Help Africa
Photo: Tracey Newbury, AusAID
Bottom Right: AusAID Program Officer Pedro Aquino with farmers in T-bar, Dili, Timor-Leste. The farmers cooperative received a grant from an AusAID small grants scheme
Photo: Arlindo Soares, AusAID
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A� Minister and Parliamentary SecretaryMinister for Foreign Affairs, The Hon Kevin Rudd, MP
Mr Rudd has overall responsibility for the
Foreign Affairs and Trade portfolio, including
administration of the Department of Foreign
Affairs and Trade.
He is responsible for all non-trade international
political, multilateral and legal issues (including
the treaty-making process), development
assistance matters, consular and passport
functions and management of the overseas
estate. In addition, he is responsible for all
human rights, arms control and disarmament
issues, peacekeeping, and the non-trade
related aspects of the United Nations system. Mr Rudd shares responsibility for international
security and counter-terrorism issues with the Minister for Defence. Mr Rudd has primary
carriage of non-trade related public affairs activities and questions of protocol.
He also has responsibility for the administration and management of AusAID, the Australian
Secret Intelligence Service, the Australian Safeguards and Non-Proliferation Office and the
Australian Centre for International Agricultural Research.
Parliamentary Secretary for Pacific Island Affairs, The Hon Richard Marles, MP
Mr Marles supports the Minister for Foreign
Affairs in advancing Australia’s interests
and diplomatic relations in the Pacific. As
part of this responsibility, Mr Marles works
with Pacific countries in taking forward and
building on Australia’s partnership approach
to the region based on mutual respect and
mutual responsibility. He works to advance
the Pacific Partnerships for Development and
other development assistance activities in
the Pacific. Mr Marles is also responsible for
raising the Australian public’s awareness of
the government’s policies and priorities in the
Pacific through the media and public events.
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B. Agency resource statement 2010–11
TablE 4: agENCy rESOurCE STaTEmENT 2010–11 * This table includes corrections for errors that appear in the printed edition of the report.
actual available appropriations
for 2010–11
$’000
Payments made
2010–11
$’000
balance remaining
$’000
Ordinary annual services:
Departmental appropriation:
Prior year departmental appropriation 28 068 21 103 6 965
Departmental appropriation 259 003 215 311 43 692
s31 Relevant agency receipts 2 660 - 2 660
Total 289 731 236 414 53 317
Administered expenses1
Outcome 1 4 314 631 3 412 760 901 871
Outcome 2 6 155 5 668 487
Total 4 320 786 3 418 428 902 358
Total ordinary annual services 4 610 517 3 654 842 955 675
Other services:
Administered revenue2:
Outcome 1 18 446 18 446
Outcome 2 4 165 4 165
Total 22 611 22 611
Departmental non-operating:
Equity injections 13 546 3 659 9 887
Total 13 546 3 659 9 887
Administered non-operating1:
Administered assets and liabilities 1 140 346 151 668 988 678
Total 1 140 346 151 668 988 678
Total other services 1 176 503 177 938 998 565
Total available annual appropriations 5 787 020 3 832 780 1 954 240
Special accounts:
Services for Other Entities and Trust Monies3
Opening balance 6 002 6 002
Non-appropriation receipts 11 014 8 880 2 134
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actual available appropriations
for 2010–11
$’000
Payments made
2010–11
$’000
balance remaining
$’000
17 016 14 882 2 134
Australia-Indonesia Partnership for Reconstruction & Development:
Opening balance: grants 7 637 7 637 -
Opening balance: loans 208 732 40 036 168 696
Non-appropriation receipts – grants 6 178 2 037 4 141
222 547 49 710 172 837
Total special accounts 239 563 64 592 174 971
Total resources available 6 026 583 3 897 372 2 129 211
Notes to table 4
1 Includes appropriations carried forward from previous years to fund payments committed under multi-year agreements.
2 The majority of this funding relates to unused funds returned from contractors and non-government organisations and taxation paid to partner governments and returned to AusAID, which were appropriated in former years and returned to the Official Public Account.
3 The Services for Other Entities and Trust Monies Special Account was established in June 2011 and replaced two previous special accounts for Services for Other Government and Non-Agency Bodies Account and Other Trust Monies Special Account.
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C� Aid program expenditure
TABLE 5: TOTAL AUSTRALIAN OFFICIAL DEVELOPMENT ASSISTANCE TO PARTNER COUNTRIES 2010–11
Country / Regional Programs
Estimated outcome1 2010–112
$m
Papua New Guinea 454.1
Solomon Islands3 269.1
Vanuatu 59.1
Samoa 44.8
Fiji 36.0
Tonga 32.0
Nauru 29.3
Kiribati 31.5
Tuvalu 8.8
Cook Islands 4.5
Niue4 4.7
North Pacific5 8.4
Regional and Other Pacific6 134.1
Pacific 1 116�3
Indonesia (ongoing program) 370.3
Indonesia (AIPRD) 75.7
Vietnam 127.4
Philippines 118.8
East Timor 112.0
Cambodia 68.0
Burma 49.0
Laos 50.0
China 35.7
Mongolia 9.4
East Asia Regional6 105.7
East Asia 1 122�1
Afghanistan7 109.7
Bangladesh 75.4
Pakistan 119.3
Sri Lanka 52.5
India 26.3
Nepal 26.1
Bhutan 8.1
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Country / Regional Programs
Estimated outcome1 2010–112
$m
Maldives 4.8
South and West Asia Regional6 11.9
South and West Asia8 433.9
Iraq 43.3
Palestinian Territories & Other Middle East6 50.3
Africa 290.7
Africa and the Middle East 384.3
Latin America 17.4
Caribbean 21.6
Latin America and the Caribbean 39.0
Core contributions to multilateral organisations and other ODA not attributed to particular countries or regions9.
1 350.1
Adjustments10 -144.7
Funds approved but not yet allocated11 60.7
Total estimated ODA 4 361�8
Notes to table 5
1 Shows total expenses, minus commitments to new multi-year liabilities (for example, the International Development Association (IDA) or the Heavily Indebted Poor Countries (HIPC) Initiative), plus cash payments for these multi-year liabilities.
2 Estimated ODA for 2010–11 represents expected outcomes as estimated at May 2011.
3 Solomon Islands include ODA eligible Australian Government expenditure under the Regional Assistance Mission to Solomon Islands (RAMSI).
4 The 2010–11 ODA flows to ‘Niue’ includes ODA flows to ‘Tokelau’.
5 For the purposes of this table, ‘North Pacific’ includes the Federated States of Micronesia, Palau, and the Republic of the Marshall Islands.
6 Regional Pacific, Regional East Asia, Regional South Asia and Other Middle East include multi-country and regional activities and small bilateral programs.
7 Afghanistan estimated outcome has been adjusted to reflect the net impact of the deferral of the Australian contribution to the Afghanistan Reconstruction Trust Fund.
8 In section 2 of the report Afghanistan and Pakistan appear under Middle East and Central Asia. In table 5 ODA to Afghanistan and Pakistan is reported under South and West Asia which is consistent with the Budget statement for Australia's International Development Assistance for financial year 2011–12 published in May 2011.
9 ‘Core contributions to multilateral organisations and other ODA not attributed to particular countries or regions’ includes payments to some UN and Commonwealth organisations, and ODA eligible departmental expenditure. The ODA eligible components of cash payments to IDA, ADF, GEF, HIPC and MPMF are also included in this line item.
10 ‘Adjustments’ includes the reconciliation of expenses to ODA, which is reported on a cash basis and takes into account non ODA eligible expenditure. These adjustments include accrual adjustments to adjust expenses to cash, and adjustments to exclude non ODA eligible departmental and administered expenditure. The adjustments exclude non ODA eligible departmental expenditure such as receipts under section 31 of the Financial Management and Accountability Act 1997, GST payments, and fringe benefits tax. The adjustments also exclude non ODA eligible administered expenditure such as miscellaneous receipts and GST payments.
11 $48.2m of these funds was expended by AusAID to extinguish the 2016–17 to 2018–19 Multilateral Debt Relief Initiative (MDRI) liabilities.
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TABLE 6: AUSAID COUNTRY AND REGIONAL PROGRAMS EXPENDITURE 2007–2011
Country / Regional Program Expenses ($m)
2007–08 2008–09 2009–10 2010–11
PACIFIC
Papua New Guinea 346.8 356.3 394.9 390.1
Papua New Guinea (ongoing program) 334.9 344.6 384.0 379.5
Retirement benefits 11.9 11.7 10.9 10.6
Solomon Islands 97.4 105.7 109.0 116.5
Vanuatu 30.3 41.9 45.6 44.2
Samoa 12.4 23.7 25.9 20.0
Fiji 18.0 19.5 17.6 16.6
Tonga 13.4 13.5 16.8 14.6
Nauru 19.7 18.3 16.4 18.3
Nauru (ongoing program) 1.9 2.1 1.5 18.3
Nauru additional1 17.8 16.2 14.9 0
Kiribati 5.7 10.8 13.0 19.4
Tuvalu 4.0 4.7 5.4 7.5
Cook Islands 2.7 2.7 2.2 1.7
Niue2 1.4 1.5 1.6 1.7
North Pacific3 1.3 2.6 2.2 2.8
Pacific Regional 121.3 155.5 191.6 193.3
Subtotal Pacific 674�4 756�7 842�2 846�7
EAST ASIA
Indonesia 361.1 396.5 387.7 342.1
Indonesia (ongoing program) 155.2 185.2 286.3 301.3
Indonesia (AIPRD)4 205.9 211.3 101.4 40.7
Vietnam 71.5 77.8 98.2 95.2
Philippines 87.9 104.2 109.6 103.1
East Timor 56.7 59.2 74.9 77.0
Cambodia 31.7 40.5 51.2 45.7
Burma 7.1 6.9 20.7 41.7
Laos 16.2 17.6 29.6 36.8
China 30.7 24.9 25.2 19.4
Mongolia 2.4 8.0 3.2 5.4
East Asia Regional5 103.9 89.6 56.2 45.4
Subtotal East Asia 769�2 825�0 856�5 811�8
SOUTH AND WEST ASIA6
Afghanistan 0 41.5 53.3 77.7
Bangladesh 33.9 34.5 62.8 55.7
Pakistan 19.6 29.6 70.3 68.7
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Country / Regional Program Expenses ($m)
2007–08 2008–09 2009–10 2010–11
Sri Lanka 9.3 12.2 45.7 34.3
India 2.3 2.2 4.3 4.5
Nepal 4.7 5.7 17.4 19.7
Bhutan 1.4 2.0 3.2 3.1
Maldives 2.2 2.5 3.4 3.0
South and West Asia Regional 13.1 10.9 15.2 36.1
Subtotal South and West Asia Regional 86�5 141�1 275�6 302�8
AFRICA AND MIDDLE EAST
Iraq 0 39.5 39.4 38.8
Palestinian Territories and other Middle East 23.9 38.4 43.3 42.6
Africa 42.9 70.6 103.1 155.0
Subtotal Africa and the Middle East 66�8 148�5 185�8 236�4
LATIN AMERICA AND CARIBBEAN
Latin America 0 0 2.1 9.2
Caribbean 0 0 17.4 17.0
Subtotal Latin America and Caribbean 0 0 19�5 26�2
CROSS REGIONAL PROGRAMS 141�6 253�2 220�3 293�7
TOTAL COUNTRY PROGRAMS 1 738�5 2 125�1 2 399�9 2 517�5
Notes to table 6
1 In 2010–11 the Nauru additional component was combined with the Nauru program as it is covered under Pacific Partnership for Development.
2 Funding for ‘Niue’ includes ‘Tokelau’.
3 For the purposes of this table, ‘North Pacific’ includes the Federated States of Micronesia, Palau, and the Republic of the Marshall Islands.
4 Includes Joint Management, grants and loans.
5 East Asia Regional includes Thailand.
6 In section 2 of the report Afghanistan and Pakistan appear under Middle East and Central Asia. In table 6 AusAID program expenditure to Afghanistan and Pakistan is reported under South and West Asia which is consistent with the Budget statement for Australia's International Development Assistance for financial year 2011–12 published in May 2011.
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TABLE 7: GLOBAL PROGRAMS EXPENDITURE 2007–2011
Global Program Expenses ($m)
2007–08 2008–09 2009–10 2010–11
EMERGENCY, HUMANITARIAN AND REFUGEE AID 298�4 358�9 240�0 353�3
Which includes core contributions to:
International Committee of the Red Cross and Red Crescent
12.0 14.5 16.0 18.1
World Food Programme 29.8 75.0 15.0 45.0
Other United Nations humanitarian agencies 36.7 32.1 37.5 44.5
MULTILATERAL REPLENISHMENTS1
Asian Development Fund 0 332.8 0 0
International Development Association 583.0 4.8 0 736.1
Multilateral Debt Relief Initiative 0 40.8 0 56.7
Heavily Indebted Poor Countries Initiative 34.8 27.5 0 37.6
Global Environment Facility 0 0 0 105.0
Montreal Protocol Multilateral Fund 0 9.4 0 0
World Bank Clean Technologies Fund 0 100.0 0 0
Subtotal Multilateral Replenishments 617�8 515�3 0 935�4
OTHER INTERNATIONAL ORGANISATIONS
United Nations agencies 60.9 58.9 78.2 112.6
Commonwealth organisations and other 12.6 13.0 10.8 10.5
Other international programs2 81.8 122.0 154.4 207.9
Subtotal Other International Organisations 155�3 193�9 243�4 331�0
COMMUNITY PROGRAMS
Non-government organisations 38.4 45.3 56.4 70.5
Volunteer programs 16.7 20.4 17.9 32.4
Australian Youth Ambassadors for Development 15.1 14.9 16.8 17.2
Subtotal Community Programs 70�1 80�7 91�1 120�1
COMMUNICATION, EDUCATION AND INFORMATION
Public information/development education 3.9 6.0 5.9 2.6
Development research 6.9 11.5 10.0 11.3
Seminar support 1.3 1.8 1.4 1.8
Subtotal Communication, Education and Information
12�1 19�3 17�3 15�7
TOTAL GLOBAL PROGRAMS 1 153�7 1 168�1 591�8 1 755�5
Notes to table 7
1 New commitments to the multilateral development banks, the Global Environment Facility and the Montreal Protocol Multilateral Fund are recorded as liabilities at the time of commitment.
2 Other international programs include the Global Alliance for Vaccines & Immunization, the Global Fund to Fight Aids, Tuberculosis and Malaria, Global Crop Diversity Trust Fund, Global Agriculture and Food Security Program and Education for All Fast Track Initiative.
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D� Staffing overview
TABLE 8: NUMBER OF ONGOING AND NON-ONGOING EMPLOYEES BY BASE CLASSIFICATION, LOCATION AND GENDER
Classification Location
Female Male Total Total
OngoingNon-
ongoing OngoingNon-
ongoing30 June
201130 June
2010
APS 1 Australia 1 1 0
Overseas 0 0
APS 2 Australia 1 1 2
Overseas 0 0
APS 3 Australia 22 8 9 2 41 28
Overseas 0 0
APS 4 Australia 18 9 11 10 48 46
Overseas 1 1 0
APS 5 Australia 87 11 24 5 127 119
Overseas 1 2 3 2
APS 6 Australia 171 6 79 10 266 201
Overseas 35 13 1 49 47
EL 1 Australia 220 4 120 5 349 263
Overseas 58 42 1 101 102
EL 2 Australia 74 8 64 10 156 105
Overseas 19 1 24 1 45 39
SES Band 1 Australia 12 1 21 2 36 31
Overseas 4 7 11 10
SES Band 2 Australia 1 7 8 6
Overseas 1 1 2 2
SES Band 3 Australia 2 2 1
Overseas 0 0
Total 725 49 426 47 1 247 1 004
Note: Includes 66 employees on long-term leave or temporary transfer to another Australian Public Service agency. Excludes the Director General.
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TABLE 9: NUMBER OF ONGOING AND NON-ONGOING EMPLOYEES BY ATTENDANCE TYPE AND GENDER
Employment type
Female Male Total Total
OngoingNon-
ongoing OngoingNon-
ongoing30 June
201130 June
2010
Part-time 96 7 23 12 138 105
Full-time 629 42 403 35 1 109 899
Total 725 49 426 47 1 247 1 004
Note: Excludes the Director General.
TABLE 10: NUMBER OF EMPLOYEES BY LOCATION AND GENDER
Location
Ongoing and non-ongoing Locally engaged1 Total Total
Female Male Female Male30 June
201130 June
2010
Overseas
Pacific 53 37 133 63 286 287
East Asia 40 28 149 104 321 308
South and West Asia 13 10 14 22 59 43
Africa and Middle East 7 10 20 8 45 25
Latin America and the Caribbean
1 1 4 1 7 4
Multilateral Organisations 3 0 7 2 12 11
Other2 3 6 1 0 10 7
Subtotal 120 92 328 200 740 685
Australia
ACT 654 381 0 0 1 035 802
Total 774 473 328 200 1 775 1 487
Note: Excludes the Director General.
1 Locally engaged employees under section 74 of the Public Service Act 1999.
2 Includes employees seconded to multilateral partners and employees deployed as part of the Australian Civilian Corps.
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TABLE 11A: SALARY RANGE OF ONGOING AND NON-ONGOING EMPLOYEES BY BASE CLASSIFICATION AT 30 JUNE 2011
Classification Minimum Maximum
APS 1 40 341 43 671
APS 2 45 805 49 581
APS 3 51 795 54 964
APS 4 58 073 61 630
APS 5 64 524 69 331
APS 6 71 141 86 912
EL 1 88 591 107 485
EL 2 107 107 202 500
SES 139 734 277 511
Note: Excludes the Director General. Salary ranges reflect the AusAID Enterprise Agreement 2009–2011 and employees on individual agreements.
TABLE 11B: NUMBER OF ONGOING AND NON-ONGOING EMPLOYEES BY EMPLOYMENT AGREEMENT AT 30 JUNE 2011
Classification Enterprise agreement AWA CLA
APS 1 1
APS 2 1
APS 3 41
APS 4 49
APS 5 130
APS 6 314 1
EL 1 448 2
EL 2 199 2
SES Band 1 - 47
SES Band 2 - 1 9
SES Band 3 - 2
Note: Excludes the Director General.
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TABLE 12: DIVERSITY PROFILE OF ONGOING AND NON-ONGOING EMPLOYEES AS A PERCENTAGE OF EMPLOYEES BY BASE CLASSIFICATION AT 30 JUNE 2011
ClassificationTotal
30 June 2011
Culturally and linguistically
diverse background1
People with disability
Aboriginal or Torres Strait
Islander Female
Number % Number % Number % Number %
APS 1 1 1 100.0
APS 2 1 1 100.0
APS 3 41 1 2.4 2 4.9 30 73.2
APS 4 49 10 20.4 28 57.1
APS 5 130 8 6.2 1 0.8 1 0.8 99 76.2
APS 6 315 24 7.6 4 1.3 4 1.3 212 67.3
EL 1 450 27 6.0 4 0.9 3 0.7 282 62.7
EL 2 201 8 4.0 3 1.5 2 1.0 102 50.7
SES 59 1 1.7 1 1.7 19 32.2
Total 1 247 79 6.3 13 1.0 12 1.0 774 62.1
Note: Excludes the Director General.
1 Includes people born overseas who do not speak English as a first language.
TABLE 13: PERFORMANCE BONUS PAYMENTS BY BASE CLASSIFICATION RELATING TO THE PERIOD 1 JULY 2010 TO 30 JUNE 201137
ClassificationNumber of employees
Aggregated amount
Average amount
Range of payments
Minimum Maximum
APS 1–3 0
APS 4 12 $12 936 $1 078 $621 $1 232
APS 5 28 $33 351 $1 191 $527 $1 342
APS 6 79 $120 151 $1 521 $616 $1 693
EL 1 214 $388 671 $1 816 $940 $2 149
EL 2 118 $260 811 $2 210 $1 141 $3 020
SES 0
37 AusAID’s Enterprise Agreement 2009–2011 provides for a bonus payment of 2 per cent for all staff rated fully effective with service of greater than 12 months at the top pay point of each classification.
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E� Freedom of informationThe Freedom of Information Act 1982 enforces the right of citizens to access documents
created by their government, restricted only where there is a stronger public interest
in withholding access. In 2010–11, a number of reforms to the Act came into force to
promote greater disclosure across government.
AusAID conducted awareness-raising seminars with its staff and executive during the
year to ensure the reforms were well known across the agency. AusAID also improved its
processes and dedicated additional resources to deal with the increased volume of freedom
of information applications it received.
In 2010–11, AusAID processed 24 freedom of information applications. This was 19 more
than processed throughout 2009–10.
Those seeking access to documents should lodge a formal freedom of information request
to AusAID by emailing [email protected] or writing to:
The Freedom of Information Coordinator
Ministerial and Parliamentary Section
AusAID
PO Box 887
Canberra ACT 2600
AusAID is entitled to levy charges for access to documentation, consistent with the freedom
of information regulations. Such charges may be remitted, reduced or waived if grounds for
financial hardship or general public interest can be established.
Information Publication SchemeReforms to the Act during the year created the Information Publication Scheme, which aims
to transform the current freedom of information framework from one that responds to
individual requests for documentation, to one where agencies take a proactive approach to
publishing information. The scheme commenced on 1 May 2011 and all APS agencies are
required to comply.
To meet the requirements of the scheme, agencies had to add a section to their websites to
provide the following classes of information:
• a publication plan, indicating how agencies propose to implement the scheme in
their agency
• details of the agency’s organisation structure, such as an organisation chart
• details of the functions of the agency, including its decision making powers and other
powers affecting members of the public (or any particular person or entity, or class of
persons or entities)
• details of appointments of officers of the agency that are made under Acts (other than
APS employees within the meaning of the Public Service Act 1999)
• information in annual reports prepared by the agency that are laid before the Parliament
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• details of arrangements for members of the public to comment on specific policy
proposals for which the agency is responsible, including how (and to who) those
comments may be made
• information in documents to which the agency routinely gives access in response to
requests under individual freedom of information applications
• information held by the agency that is routinely provided to the Parliament in response to
requests and orders from the Parliament
• details of an officer (or officers) who can be contacted about access to the agency’s
information or documents under the Act
• the agency’s operational information.
AusAID was one of the first agencies to publish for public consultation its draft publication
plan. The agency’s Information Publication Scheme became operational on 1 May 2011 and
can be found at www.ausaid.gov.au/ips
Given the significant volume of documentation within the scope of the scheme, a staged
approach to providing information is being undertaken and documents will be progressively
loaded to the site throughout 2011–12.
TransparencyTransparency is critical to the effective delivery of Australia’s official development assistance.
AusAID’s approach to transparency is driven by the principle that openness and scrutiny will
make the aid program more effective and build its support. The independent review of aid
effectiveness noted that AusAID is rated by the highly regarded Brookings Institution and the
Center for Global Development as the best bilateral donor in terms of our commitment to
transparency. We can and will do better. The review identified the need for a transparency
charter, which the government will release with processes for its implementation by the
end of 2011.
Program management functionsAusAID exercises the following decision making powers and administrative functions:
• authorising expenditure on Australia’s overseas aid program including:
– supporting international organisations
– contracting the supply of goods and services under the aid program
– supporting accredited non-government organisations and community groups
– managing programs to send Australian volunteers overseas to undertake development
cooperation activities
• managing development cooperation activities and programs including:
– maintaining systems of program management and accountability, including systems of
performance information monitoring, analysis and reporting
– administering the management and outcomes of appraisals, reviews and evaluations of
development cooperation activities
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– accrediting and administering funding to non-government organisations as well as
assessing Australian non-government organisation applications for tax deductibility
under the overseas aid gift deduction scheme
– inviting tenders and selecting and managing contractors to provide services to
implement development cooperation activities
– monitoring the performance of contractors that receive funding through Australia’s
aid program
– overseeing the scholarship management program.
Participation and consultationMembers of the public are able to write to the minister about the range of policy and other
matters dealt with by the agency.
Enquires can be emailed to [email protected]
AusAID engages in a number of community forums as a way of consulting and seeking a
wide range of views. Events include the One just world series, which debates issues around
international development.
The agency is also open to the views of outside organisations and provides opportunities
for the community to contribute to aspects of Australia’s overseas development program
through consultations with:
• the Committee for Development Cooperation
• consultative forums on aid
• state and territory governments
• industry associations, peak bodies and organisations
• companies and business people
• non-government organisations and public interest and community groups
• academic institutions
• individuals seeking consultation
• calls for public submissions
• statutory authorities
• foreign and strategic policy institutions
• Commonwealth agencies with relevant technical competencies.
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AusAID documentsAusAID produces a range of documents on administering the aid program including:
• submissions to portfolio ministers and parliamentary secretaries, AusAID’s Director
General and executive, and other government agencies
• records of parliamentary related business such as responses to questions on notice,
briefings for parliamentary delegations and parliamentarians
• possible parliamentary questions, written submissions to parliamentary committees and
responses to questions from parliamentary committee inquiries
• replies to ministerial and departmental correspondence
• texts of speeches and press statements
• briefs, reports and documents on international and Australian aspects of aid policy issues
• treaties, memorandums of understanding and other agreements between the Australian
and partner governments
• documents relating to program and financial management, contracts and tenders
• reviews, evaluations and audit reports on management systems, controls and the
efficiency and effectiveness of aid programs and activities
• guidelines, policies and procedures relating to strategies and corporate planning, project
planning and implementation, including risk assessment and fraud prevention policies
and strategies
• materials relating to staff development, training, personnel management and
general administration
• brochures, newsletters and magazines on the aid program.
AusAID publications are available on the website at www.ausaid.gov.au/publications
or from:
National Mailing and Marketing
Tel 02 6269 1050
Fax 02 6260 2770
Email: [email protected]
Mailing address: PO Box 7077, Canberra BC, ACT, 2610
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F� Information available on the internetAusAID’s website provides comprehensive information on the Australian Government’s
overseas aid program. Major corporate publications available on the website include the
AusAID annual report, the budget statement and a wide range of policies, guidelines and
brochures on specific aspects of Australia’s aid program. The website also provides details
on country program activities and Australia’s response to humanitarian crises.
Online business is supported and users can apply online for scholarships, research grants
and employment opportunities. Information provided to the Australian business community
includes how to access current tender opportunities, advice on AusAID business and tender
processes and how to apply for a range of funding schemes available through AusAID.
Visitors to the website can also subscribe to a range of email news and information alerts.
Internet and disability accessAusAID completed phase 1 and commenced phase 2 of the Australian Government’s
National Transition Strategy to improve the accessibility of government websites. We are
collaborating with several other agencies to train agency staff.
AusAID aims to comply with all Australian Government Information Management Office
guidelines and World Wide Web Consortium (WC3) web content accessibility guidelines in
all online communication.
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G� Consultancy services
TABLE 14: SUMMARY OF CONSULTANCY CONTRACTS
2008–09 AusAID
consultancy contracts1
2009–10 AusAID
consultancy contracts1
2010–11 AusAID
consultancy contracts1
Number of new
contracts awarded
Financial limits
of new contracts awarded ($’000)2
2008–09 expenditure
($’000)2
Number of new
contracts awarded
Financial limits
of new contracts awarded ($’000)2
2009–10 expenditure
($’000)2
Number of new
contracts awarded
Financial limits
of new contracts awarded ($’000)2
2010–11 expenditure
($’000)2
Total 7 270 324 14 827 538 453 3 103 1 884
Notes to table 14
1 The details of each new consultancy let for $10 000 or more during 2010–11 are provided in table 16. Information on contracts and consultancies of $10 000 or more are also available on the AusTender website at www.tenders.gov.au. AusAID also publishes details of contracts and agreements of $100 000 or more with the Senate Order for Departmental and Agency Contracts on its business website at www.ausaid.gov.au/business/
2 All figures are GST-inclusive. Expenditure figures include total expenditure on new and ongoing consultancies during the relevant financial year.
3 The increase compared to last year does not reflect any real growth in consultancies. It reflects the decision to reclassify AusAID’s administered/departmental budget. For more information on this reclassification, see section 3: Purchasing and Assets.
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TABLE 15: CONSULTANCY SERVICES LET DURING 2010–11 OF $10 000 OR MORE
Consultant name Description
Contract price
Selection process1
Justifi-cation2
Adminintelligence Redevelopment of Technology for Human Resources – Aurion Project
$14 520.00 Direct B
AM Holdings Assessment of compliance standards for construction (Solomon Islands)
$10 448.70 Direct B
Australian National University
Team member for the Independent Review of Aid Effectiveness (Professor Stephen Howes)
$220 000.00 Direct C
Blake Dawson Advice on conditions of service for overseas-based employees of AusAID
$66 000.00 Open B
Bysouth, Kaye Review of quality at implementation reporting
$86 696.50 Panel C
Centre for International Economics
Technical assessment of employment generation (Egypt)
$70 024.70 Panel B
Cossar, Jan Situational analysis on AusAID's capacity to undertake program performance monitoring and evaluation
$33 377.30 Panel C
Deloitte Touche Tohmatsu
Assessment of the value of the International Development Association and Asian Development Fund for inclusion in AusAID’s annual financial statement
$34 650.00 Direct C
Denton, WH John Team member for Independent Review of Aid Effectiveness
$220 000.00 Direct C
Dinham, Martin Study of AusAID’s approach to multilateral effectiveness as part of the Independent Review of Aid Effectiveness
$46 200.00 Direct C
Farmer, William Team member for the Independent Review of Aid Effectiveness
$228 370.00 Direct C
Hewitt Associates Benchmarking report on remuneration for AusAID-funded long-term and short-term advisers
$19 140.00 Direct C
Hollway, David Team leader for the Independent Review of Aid Effectiveness
$214 060.00 Direct C
International Organisation Development Ltd
Quality review of annual program performance reports
$25 400.00 Direct C
Johns, Marcus Advisory support on economic growth and integration in the Greater Mekong subregion (China)
$45 013.10 Direct A
Johns, Marcus Additional inputs as a team member for advisory support on economic growth and integration in the Greater Mekong subregion (Vietnam)
$53 153.10 Direct A
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Consultant name Description
Contract price
Selection process1
Justifi-cation2
Lowy Institute for International Policy
Research study on the future state of the world as it relates to the Australian aid program for the Independent Review of Aid Effectiveness
$40 150.00 Direct C
Lucas, Belinda Assessment of eligibility of non-government organisations for ATO overseas aid gift deduction scheme*
$15 030.00 Open B
Leslie Mackay, Mark Minford
Assessment of national governance systems (Tonga)
$13 467.30 Direct B
Minter Ellison Provision of legal advice $38 500.00 Direct B
Mott Macdonald Pty Ltd
Team members (2) for the review of the Sectoral Policy Division
$100 585.50 Panel C
Mott Macdonald Pty Ltd
Team member support for the review of the Sectoral Policy Division review
$26 633.70 Panel C
Mott Macdonald Pty Ltd
Strategic planning for health workforce services – phase 1
$43 730.00 Panel B
Mott Macdonald Pty Ltd
Strategic planning for health workforce services – phase 2
$92 840.00 Panel B
Negin, Joel Research study of Australia’s approach to aid in Africa for the independent Review of Aid Effectiveness
$44 800.00 Direct C
Octo Consulting Pty Ltd
Mapping of the Pacific Branch business processes
$23 870.00 Direct B
Octo Consulting Pty Ltd
Review of AusAID business process reform policy and methodology
$79 200.00 Direct B
Octo Consulting Pty Ltd
Review of process and rationalisation of services
$69 300.00 Direct B
Octo Consulting Pty Ltd
Whole-of-government business modelling
$27 412.00 Direct B
Odysseus and Associates
Study commissioned by the Independent Review of Aid Effectiveness on the role of the private sector in the Australian aid program
$USD35 000 Direct C
Orima Pty Ltd AusAID staff survey – development and report
$85 520.49 Panel B
Peter Bazeley Development Consulting
Study of AusAID’s independent completion reports
$55 750.00 Panel C
Policy Practice Ltd, The
Independent assessment of the effectiveness of the African Development Bank
$74 160.00 Select C
Protiviti Pty Ltd Independent review of AusAID’s corporate governance structure and processes
$30 624.00 Panel C
Reid, Margaret Team member for the Independent Review of Aid Effectiveness
$220 000.00 Direct C
Ryan, James Advice on the international agricultural research paper 2010–11
$53 320.00 Direct B
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Consultant name Description
Contract price
Selection process1
Justifi-cation2
Shah, Fabia Strategic advice on the delivery of AusAID’s response to the Pakistan floods
$25 630.00 Direct B
Springfield Centre for Business Development Ltd
Strategic review of rural development assistance – Phase 2
$104 830.00 Open C
Tapp, Charles Independent study of Australia’s approach to aid in Indonesia for the Independent Review of Aid Effectiveness
$50 600.00 Direct C
Tapp, Charles Review of AusAID Jakarta operations to recommend improvements for leadership and management
$70 422.00 Direct B
Thinkplace Pty Ltd Support for agency business-unit planning within AusAID
$192 500.00 Open B
Trustee for Evolving Ways Unit Trust, The
Review of performance management capacity development – Stage 2
$55 482.90 Open B
Trustee for Makadi Trust, The
Assessment for eligibility of non-government organisations for ATO overseas aid gift deduction scheme*
$36 248.00 open B
Webb, Sara Assistance towards improving aid performance reporting for the Vanuatu program 2011
$18 172.85 Direct B
Wright Consultancy QLD Pty Ltd, The
Benchmarking of salaries for the engagement of local overseas based employees for AusAID
$27 338.00 Open B
Notes to table 15
1 Explanation of selection process terms drawn from the Commonwealth Procurement Guidelines (December 2008):
Open tender: a procurement procedure in which a request for tender is published inviting all businesses that satisfy the conditions for participation to submit tenders. Public tenders are generally sought from the Australian Government AusTender internet site.
Select tender: a procurement procedure in which the procuring agency selects which potential suppliers are invited to submit tenders. This procurement process may only be used under certain defined circumstances.
Direct sourcing: a form of restricted tendering, available only under certain defined circumstances, with a single potential supplier or suppliers being invited to bid because of their unique expertise and/or their special ability to supply the goods and/or services sought.
Panel: an arrangement under which a number of suppliers, initially selected through an open tender process, may each supply property or services to an agency as specified in the panel arrangements. Quotes are sought from suppliers that have pre-qualified on the agency panels to supply to the government. This category includes standing offers (including AusAID’s period offers) and supplier panels where the supply of goods and services may be provided for a pre-determined length of time, usually at a pre-arranged price.
2 Justification for decision to use consultancy:
A – skills currently unavailable within agency.
B – need for specialised or professional skills.
C – need for independent research or assessment.
* These services are provided by more than one consultancy as AusAID provided this assessment for approximately 200 non-government organisations this year.
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H� Advertising and market research
TABLE 16: ADVERTISING AND MARKET RESEARCH EXPENDITURE
Agencies/organisations Description Amount
Advertising agencies
n/a
Market research organisations
n/a
Polling organisations
n/a
Direct mail organisations
National Mailing and Marketing Processing and mailing AusAID publications $63 442.67*
Media advertising
Adcorp Marketing Communications
Recruitment advertising $231 701.80*
Tender advertising $158 786.26*
Australian Public Service Commission
Recruitment advertising (Gazette subscription) $11 120.00*
Unimail Recruitment advertising (Graduate Program) $7 500.00*
Graduate Careers Australia Recruitment advertising (Graduate Program) $7 600.00*
Total $480 150�73*
* Excluding GST
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I� Ecologically sustainable development and environmental performanceAusAID reports on its environmental performance and its contribution to ecologically
sustainable development in 2010–11 against section 516A of the Environment Protection
and Biodiversity Conservation Act 1999 (Cth).
Compliance with the Environment Protection and Biodiversity Conservation Act 1999 (Cth)
AusAID’s policies require that potential environmental impacts be considered when
designing and implementing all aid activities. AusAID ensures that its activities are
assessed and managed in accordance with the Act by requiring staff to answer prescribed
environmental and climate change impact assessment marker questions embedded
within AusAID’s program management system (AidWorks) before any new initiative or
activity commences.
How the activities and the administration of legislation by AusAID in 2010–11 accorded with the principles of ecologically sustainable development (section 516A(6)(a))
AusAID administers Australia’s overseas development program in accordance with
the principles of ecologically sustainable development using the following four broad
categories of policies and laws:
• AusAID’s development cooperation policies and partnership agreements
• Commonwealth environmental legislation and regulations including the Environment
Protection and Biodiversity Conservation Act 1999 (Cth)
• environmental laws and regulations of partner governments
• relevant multilateral environment agreements.
Through these policies and laws, AusAID works with partner governments to implement
policies and programs that integrate long and short-term economic, environmental and
social considerations. When appropriate, AusAID works with partner governments to
conserve biological diversity, prevent irreversible environmental damage, and ensure that
the diversity and productivity of the environment is preserved for future generations.
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How the outcomes specified for AusAID contributed to ecologically sustainable development in 2010–11 (section 516A(6)(b))
The overall outcome specified for AusAID in 2010–11 is:
To assist developing countries to reduce poverty and achieve sustainable development, in
line with Australia’s national interest.
A range of programs developed to achieve this outcome in 2010–11 contributed to the
principles of ecologically sustainable development at the country, regional and global levels.
Working with our whole-of-government partners, AusAID continued to support the
International Climate Change Adaptation Initiative through funding of $328.2 million over
five years. In 2010–11, this support helped the poorest and most vulnerable countries
manage the unavoidable impacts of climate change, including through the integration
of climate risk and adaptation opportunities into bilateral and regional programs in the
Caribbean, Pacific, South and South-East Asia. Australia is also committed to ensuring
that the voices of small island developing states are heard in the global climate change
negotiations. We have committed $1.5 million to support the Alliance of Small Island States
meet the needs of its member countries, including facilitating engagement in the global
climate change negotiations.
AusAID also managed substantial contributions to various multilateral environment
programs to deliver further environmental benefits. This included contributions in
2010–11 to the Global Environment Facility of $22.5 million to support climate change and
biodiversity activities, $3.1 million for the Montreal Protocol Multilateral Fund and $1.1 million
to the United Nations Environment Programme. AusAID also supported a range of projects
through development partnerships and bilateral programs, focusing primarily on the
Mekong and Pacific regions. Working with multilateral partners, AusAID continued to help
countries enhance national and community resilience to climate change, including through
support to the Pacific Adaptation to Climate Change project (implemented by the United
Nations Development Programme and the Secretariat of the Pacific Regional Environment
Programme), the Mekong River Commission’s Climate Change and Adaptation Program,
and the World Bank-managed South Asia Water Initiative.
These and other investments represent a significant increase in environment and climate
change-related activities for the Australian overseas development program.
Effects of AusAID activities on the environment in 2010–11 and measures AusAID is taking to minimise these impacts (section 516A(6)(c) and (d))
AusAID undertook a range of actions during the year to help ensure positive environmental
outcomes were achieved from Australia’s overseas development program. These included:
• continuing to increase environment and climate change related activities, including
contributing $23 million to support a five-year extension of a Climate Change and Coastal
Ecosystems Program in Vietnam in partnership with Germany and local governments
• continuing to apply the environmental management system to reduce possible negative
environment effects of AusAID activities
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• delivering in-house training to over 280 staff in Canberra and at post to help staff
integrate environment and climate change initiatives when designing and implementing
aid activities
• establishing an AusAID Environment Focal Point Network to guide staff on the
requirements of the Environment Protection and Biodiversity Conservation Act 1999 (Cth)
and AusAID’s Environment Management System
• developing integration action plans in the Philippines and Indonesia to support the
integration of environment, climate change and disaster risk reduction considerations
into aid programs in those countries.
AusAID mechanisms for reviewing and increasing the effectiveness of these measures in 2010–11 (section 516A(6)(e)
AusAID has quality and monitoring and evaluation mechanisms in place to ensure that its
activities achieve their intended objectives. These include:
• peer and independent reviewers to assess whether the environmental and climate
change marker questions prescribed in AusAID’s financial system have been adequately
addressed in the design document
• set specific targets that must be achieved for AusAID initiatives and activities, and against
which project implementation can be monitored.
AusAID’s development assistance program is guided by the agency’s Environmental
management guide for Australia’s aid program (2003), which outlines the steps involved in
undertaking environmental assessments of the agency’s activities and in managing potential
environmental impacts. AusAID also has a corporate environment management system
that guides office-based activities in Canberra and outlines the process of environmental
assessment and management planning for Canberra-based office operations.
Corporate environment policy As well as the actions described above, AusAID’s corporate environment policy sets
priorities for areas of AusAID’s operations that have the greatest environmental impact.
AusAID monitors agency-wide environmental performance against benchmarked targets
and objectives outlined in the corporate environmental policy. International standard
ISO14001 provides guidelines for auditing and reporting under AusAID’s environmental
management system and the details provided in the tables below provide evidence of the
results being achieved.
Environmental awareness campaignAusAID continues to provide environmental awareness campaigns to educate staff in
Canberra about sound corporate environmental practices in their day-to-day office
activities. For example:
• Canberra offices participated in the Earth Hour campaign in March 2011
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• daily notices were issued to all Canberra staff encouraging them to turn off computers
and screens at the end of the day
• garbage bins in all kitchen and breakout rooms are clearly identified and separate waste
into recyclables and general waste.
Green buildingAusAID occupied two premises in Canberra: at 255 London Circuit and levels 5 through to
11 at 20 Allara Street.
255 London Circuit features a sophisticated environmentally sustainable cooling systems—
chilled beams—which work by reticulating chilled water through beams in the ceiling space
and radiate cooled air through a perforated metal ceiling grid.
The office space is also supplied with 100 per cent fresh air and natural light, making it a
productive and efficient working environment. Storm water is captured onsite as grey water and
used in toilets and for watering surrounding gardens. Low volatile organic compound materials
and a high component of recyclable construction materials have been combined with the
leading edge technological cooling systems to create a building that has received an accredited
4.5 star National Australian Built Environment Rating System energy rating for offices.
An upgrade of mechanical and hydraulic services by the owners of the 20 Allara Street
premises has delivered a 4 star National Australian Built Environment Rating System rating.
AusAID continues to consider the embodied energy required to complete current and
future building projects and is implementing initiatives to minimise the impact on the
environment when undertaking any building works.
Green energyAusAID purchases 10 per cent green energy for all of its domestic energy needs.
Paper and printingPaper with at least at 80 per cent recycled content is used throughout the agency and
multi-functional devices have been defaulted to printing in black and white and duplex.
Video conferencingEnhanced video conferencing facilities have been installed to reduce air travel.
Ride to Work initiativeTo reduce carbon emissions from motor vehicle use, AusAID supports staff riding to work
by providing secure bike storage and quality shower and locker facilities. The agency also
supports and engages in the Department of Health and Ageing’s Ride to Work initiative.
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ICT procurementAll desktop computers that are reaching the end of their life are replaced with laptop
computers which consume less energy as part of the strategic ICT procurement and
maintenance rollout.
Energy consumptionThe table below shows the agency’s energy consumption and associated greenhouse gas
emissions over the past five years.
TABLE 17: AUSAID’S ENERGY CONSUMPTION AND GREENHOUSE GAS EMISSIONS FOR 2006–2011
Office—tenant light and power 2006–07 2007–08 2008–09 2009–10 2010–11*
Electricity usage (kWh) 1 499 069 1 056 784 1 363 166 1 518 643 1 715 151
Green power usage (kWh) –121 556 –105 678 –11 392 –151 864 –171 515
Area (m2) 10 100 12 515 12 515 13 709 16 878
Number of buildings 1 2 2 2 2
Occupancy (people) 673 718 827 854 1 035
MJ/m2 534 303.8 274 297 272
MJ/building 5 396 48 1 902 000 1 716 683 2 034 668 2 297 557
MJ/people 8 019 5 298 4 152 4 765 4 440
m2/person 15 17.4 15 16 16
Stationary energy total (GJ) 5 397 3 404 4 766 5 467 6 175
Transport energy (GJ) 1 275 1 708 1 468 1 473 2 062
AusAID total energy (GJ) 6 671 5 112 6 235 6 940 8 236
Gross greenhouse gas emissions (tonnes)
1 661.82 1 231.26 1 285.83 1 488 1 676
Source: AusAID: OSCAR Report
TABLE 18: AUSAID WASTE MANAGEMENT/RECYCLING (TONNES) 2006–2011
Type of Waste 2006–07 (tonnes)
2007–08 (tonnes)
2008–09 (tonnes)
2009–10 (tonnes)
2010–11* (tonnes)
Classified/unclassified paper and cardboard
– 35.27 51.34 48.04 62.18
Commingled waste 0.51 8.80 8.75 10.56 12.95
Waste to landfill 20.32 18.62 26.61 25.36 28.76
*yet to be determined
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J� Sources for key statisticsProgress towards the 2015 Millennium Development Goal targets are indicated by a
tick (already achieved or on-track), a cross (slow, regressing or no progress), or a dash
(insufficient data to assess).
The tick and cross diagrams outlining progress towards the Millenium Development Goals
are based on the following reports:
Pacific: AusAID (2009), Tracking development and governance in the Pacific, p.62.
Available online at http://www.ausaid.gov.au/publications/pdf/track_devgov09.pdf
East, South and Central Asia: Asian development Bank (2010), Paths to 2015: MDG
priorities in Asia and the Pacific, p. 6. Available online at
http://abd.org/Documents/Reports/Asia-Pacific-MDG-2010/mdg-paths-to-2015.pdf
Iraq: UN and Government of Iraq (2011), The Millennium Development Goals in Iraq.
Available online at http://www.iauiraq.org/reports/mdgs/MDG_booklet_English.zip
Palestinian Territories: Palestinian National Authority: cntral Bureau of Statistics (2009),
Millennium Development Goal: statistical report. Available online at
http://www.pcbs.gov.ps/Portals/_pcbs/mdgs/MDGs%20Report_2009_English.pdf
Population and gross national income per capita source: United Nations, World population
prospects: the 28 revision, New York, 2009.
Non Australian Official Development Assistance source: Organisation for Economic
Co-operation and Development, Development Assistance Committee CRS Aid
Activities Database, May, 2011.
Human Development Index rankings source: UNDP, Human development report 2010
—20th anniversary edition, the real wealth of nations: pathways to human development.
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