an australian government, ausaid initiative - cardno apsg general_21052… · an australian...

Managed by Cardno Emerging Markets (Australia) Pty Ltd 854 Glenferrie Road, Hawthorn VIC 3122, Australia www.cardno.com/emergingmarkets

An Australian Government, AusAID initiative

Mailing Address:

PostNet Suite 132

Private Bag X 15

Menlo Park 0102

South Africa

1122 Burnett Street

South Tower, Hatfield Plaza

Hatfield, Pretoria 0028

South Africa

www.aa-partnerships.org

21 May 2013

CALL FOR APPLICATIONS

Activity: Africa Program Support Group (APSG) – Panel of Experts

Dear Applicant,

Thank you for your interest in applying for the Australia-Africa Partnerships Facility Africa Program

Support Group (APSG) – Panel of Experts.

Cardno Emerging Markets (Australia) Pty Ltd, through the Australia-Africa Partnerships Facility (AAPF), is

seeking individual consultants to form a Panel of Experts in the fields of:

a) Agriculture and Food Security,

b) Capacity Development,

c) Financial Management,

d) Inclusion,

e) Mineral Skills Development,

f) Mining Sector Governance,

g) Monitoring and Evaluation,

h) Procurement,

i) Public Policy, and

j) Study Tour Support Consultants.

This application process is open to individuals who meet the criteria detailed in the attached documentation,

for any one of these ten areas of expertise.

The AAPF will deliver a program of activities between 2013 and June 2014, and Cardno will enter into Deed

of Standing Offer contracts with successful individuals during this period. At its discretion, Cardno may

extend the term of the Deed of Standing Offer contracts by up to one year until June 2015.

This Call for Applications contains the following parts:

PART 1 – TENDER PARTICULARS

PART 2 – OVERVIEW

PART 3 – SELECTION AND APPLICATION

PART 4 – APPLICATION FORMS

ANNEX 1 – TERMS OF REFERENCE and SELECTION CRITERIA.

Managed by Cardno Emerging Markets (Australia) Pty Ltd 854 Glenferrie Road, Hawthorn VIC 3122, Australia www.cardno.com/emergingmarkets

These application documents are available on the AAPF website: www.aa-partnerships.org Alternatively

interested applicants may contact Jasmine Cadd at [email protected] to obtain the

documents. Updates to these application documents will be posted on the AAPF website so it is

recommended that applicants check the website regularly, and prior to submitting application documents.

All applications must be received by no later than 5:00pm South Africa time on Friday 28 June 2013.

If you have any questions with regards to this application, please email Jasmine Cadd at Cardno Emerging

Markets at [email protected]

Yours sincerely,

Michael Baxter Facility Director Australia-Africa Partnerships Facility

http://www.aa-partnerships.org/

mailto:[email protected]


Call for Applications Australia-Africa Partnerships Facility African Program Support Group Panel of Experts

AUSTRALIA-AFRICA PARTNERSHIPS FACILITY

(AAPF)

CALL FOR APPLICATIONS

FOR

AFRICA PROGRAM SUPPORT GROUP (APSG)

PANEL OF EXPERTS IN THE AREAS OF:




d) Inclusion,




h) Procurement,


j) Study Tour Support Consultants.

RELEASED 21 MAY 2013

Part 1 – Application Particulars


PART 1 – TENDER PARTICULARS

Endorsement: Tender for the Africa Program Support Group Panel of Experts in

the areas of:




d) Inclusion,




h) Procurement,


a) Study Tour Support Consultants.

Closing Time 5:00pm South Africa time on 28 June 2013

Mode of Submission Electronically via: [email protected]

Contact Person Jasmine Cadd

[email protected]

Application Validity Period Six (6) months from the closing date for applications



Part 2 – Overview


PART 2 – OVERVIEW

1. Background

The Australian Government, through AusAID, is committed to broadening and deepening its

engagement with African countries and institutions. As part of this commitment, in September 2009

the Australian Government announced the Australia-Africa Partnerships Facility (AAPF).

The AAPF is one of three main AusAID programs in Africa that seek ‘to help build the human

resources capacity of African countries, particularly in areas and ways where Australia has

recognised strengths and expertise’. The other two main programs are the Australia Awards and

Australian Volunteers for International Development.

The goal of the AAPF is to develop partnerships between Australia and African countries and

institutions that contribute to achieving African countries’ development priorities. The two objectives of

the Facility are:

1. to build effective partnerships that contribute to sustainable achievement of development

priorities; and

2. to build and promote effective working relationships with African countries.

The AAPF enables AusAID to respond to development challenges of African governments,

particularly in areas where Australia has relevant experience (i.e., mining sector governance,

agriculture and food security, and public policy).

Cardno Emerging Markets (Australia) Pty Ltd (Cardno), through the AAPF, has previously set up the

Africa Program Support Group (APSG) which is a panel of experts that provides support services to

AusAID’s program in Africa. This panel of experts has been in operation for nearly two years, and is

now being re-tendered and updated to ensure that it continues to meet the ongoing needs of

Australia’s programs in Africa. Cardno is therefore seeking applications from individuals to join the

panel in ten areas of technical expertise; as listed below:




d) Inclusion,




h) Procurement,


a) Study Tour Support Consultants.

For personnel already contracted under the APSG, please do not reapply for the same panel as part

of this recruitment.

Part 2 – Overview


Applicants may apply for one or more of these positions at their own discretion. A full application is

required for each position applied for.

2. The Africa Program Support Group (APSG)

The AAPF is a demand-driven program, responding to requests for assistance from the Australian

Government and African partner governments and institutions. The AAPF is committed to ensuring

that its responses are fast, effective, of high quality and are delivered according to the Commonwealth

Procurement Rules.

The AAPF requires a panel of pre-qualified individual consultants – the Africa Program Support Group

– that can help serve the demands of the AAPF and other AusAID-funded programs in Africa. The

APSG contains individuals with expertise in the areas of mining sector governance, agriculture and

food security, public policy, monitoring and evaluation, gender, capacity building, and water and

sanitation, as well as language translation and interpreter skills. This panel of experts is now being

updated to ensure that it is appropriately resourced to provide the best possible support to the AAPF

and to AusAID. Through this RFT, we are (re-)recruiting for the areas of:


b) Capacity Building,

c) Inclusion,

d) Mining Sector Governance,

e) Monitoring and Evaluation, and

f) Public Policy.

We are also recruiting for the first time, the areas of:

a) Financial Management,

b) Mineral Skills Development,

c) Procurement, and

d) Study Tour Support Consultants.

Members of the APSG panels of experts will be used for a number of tasks within their technical

areas, such as:

a) Ad hoc advice on technical matters relating to a specific sector;

b) Appraisal of project/activity design and/or proposals submitted by partner agencies;

c) Assistance to partner agencies in formulating activity proposals and terms of reference,

including design/scoping missions;

d) Advice on activity design, management, budget and monitoring and evaluation approaches

and methodologies;

Part 2 – Overview


e) Provision of specialist monitoring and evaluation services including: the conduct of program,

project and partner performance reviews and field monitoring visits; and assessment and

reporting on progress and impact of AAPF funded activities;

f) Attendance at relevant activity-related events such as stakeholder workshops, joint evaluation

missions and conferences;

g) Participation in procurement panels; and

h) Preparation and submission of reports in relation to the performed services.

APSG panel members may be engaged in the implementation of Facility Activities. Any identified

potential, perceived or actual conflicts of interest must be disclosed, handled through due process,

and any subsequent engagement approved by AusAID.

Work will predominately be performed in Africa, although potentially some work could be performed

elsewhere, including from the panellist’s home base. The duration of specific assignments for each

APSG Panel Member will vary based on the needs of AusAID and the AAPF. No minimum service

period can be guaranteed. Service by Panel Members may be required at short notice, and potentially

prompt mobilisation in Africa will be an expectation of all applicants.

Once selected, APSG Panel Members will be ‘pre-qualified’ to provide advice and support on an ‘as

needed’ basis. Selection for the Panel does not guarantee employment for an individual on any

particular assignment.

For any given task, panel members may be engaged individually, or as part of a team. Panel

Members will be expected to work in a cooperative and efficient manner to achieve the objectives of

the activity.

Terms of Reference and Selection Criteria for each of the specialist areas recruited under this Call for

Application can be found in Annex 1.

Cardno Emerging Markets will abide by the Commonwealth Procurement Rules in running this

selection process. Details of the Commonwealth Procurement Rules can be obtained at

www.finance.gov.au.

4. Security and Insurances

Applicants and organisations need to be aware that in some assignment locations security issues

may need particular attention. As part of the conditions of employment on the panel, all personnel

must have the following minimum insurances:

a) Professional Indemnity Insurance; and

b) for those operating under a company structure, public liability insurance with a minimum

coverage of $1M per event.

5. Deed of Standing Offer Contract

The duration of the initial Deed of Standing Offer contract for APSG Panel Members will be until June

2014. Cardno Emerging Markets may, at is sole discretion, extend the duration of the agreement for

http://www.finance.gov.au/

Part 2 – Overview


up to one additional year until June 2015. The need for such extension will be assessed prior to June

2014, with notice given to Panel Members before the end of their contracts.

A copy of the Deed of Standing Offer that will be used to employ successful APSG members can be

provided upon request. Alternatively, all successful panel members will have the opportunity to

review and discuss the Deed of Standing Offer at the time of contract negotiations.

During the performance of services, Cardno Emerging Markets reserves the right to assess

performance of panel members, and use that as a determination of whether future work is provided

under the Deed of Standing Offer. Performance assessments will be based, inter alia, on the quality

and format of the services and the outputs to be delivered, including (but not limited to) the following:

1. Timeliness of deliverables;

2. Format and quality of deliverables;

3. Compliance with the description of services; and

4. Compliance with other aspects of the Services Order.

Part 3 – Selection and Application


PART 3 – SELECTION AND APPLICATION

1. Application Requirements

To successfully apply for a position on the APSG Panel of Experts, applicants must submit the

following:

(a) A CV that details all relevant experience (including information on experience against

any of the sector sub-categories – where relevant) and information against the selection

criteria outlined in Annex1.

(b) Fully completed Application Forms as found in Part 4 of this documentation. These

forms specifically include:

a. A Personal Details Form;

b. A Deed of Declaration; and

c. A Statement of Compliance with AusAID’s Adviser Remuneration Framework.

Applicants wishing to apply for more than one position are welcome to do so. The above listed

documents must be supplied for each position applied for.

2. Selection Criteria

Applicants will be assessed on the basis of technical expertise and suitability, based on the Selection

Criteria shown in Annex 1. In addition, we will also be looking for applicants that display the following

general requirements:

a) Fluency in English, with a working level capacity in at least one of the following languages an

advantage: French, Arabic and Portuguese;

b) Ability to be mobilised to work in Africa at short notice.

The Personal Details Form found in Part 4 of this documentation provides the opportunity for

applicants to respond to the above requirements of language and mobilisation.

In making final determination of panel membership, the overall breadth of skills required in the panel

to meet the anticipated needs of the AAPF will be a key consideration.

3. Fees

Daily Fee

Payments for advisers under any AusAID program is based on AusAID’s Adviser Remuneration

Framework. Successful panel members under the APSG will be paid fees consistent with this

Framework. The two principle relevant variables of the Framework are Discipline Category and Job

Level. The Adviser Remuneration Framework can be found here:

http://www.ausaid.gov.au/Publications/Pages/3994_1809_6357_1618_6763.aspx

All applicants accept that fee rates will be based on the Discipline Category and Job Level of the

position, as noted in the relevant Terms of Reference in Annex 1. Under the APSG, most activities

will be of a short term nature, resulting in fee rates being (generally) paid on a daily basis. Cardno will

therefore negotiate all fee rates on a daily basis.

http://www.ausaid.gov.au/Publications/Pages/3994_1809_6357_1618_6763.aspx



Fee rates will be fixed for the duration of the Agreement until June 2014, and until June 2015 if an

option to extend is exercised.

Applicants who are considered technically suitable, but who cannot reach agreement with Cardno on

fees that are consistent with the Adviser Remuneration Framework, will not be contracted.

Agreed Daily Fee rates will include:

(a) Remuneration for the applicant;

(b) Insurances, taxes and superannuation for the applicant;

(c) Allowances for foreign exchange rate variations and an escalator over the period until

June 2015;

(d) Provision of computer and other equipment and costs necessary for the performance of

standard work requirements; and

(e) Any other items not listed below under Reimbursable Expenses.

All Fee Rates will be negotiated and contracted in Australian Dollars.

Reimbursable Expenses

In addition to a daily fee, the AAPF will cover all reasonable travel and accommodation costs for short

term assignments outside of the Panellist’s home base. Per diems will be fixed and prescribed by

AusAID for each work location. All other out of pocket expenses relating to a short term assignment

(e.g., transport, accommodation, communications) are reimbursed at cost up to a prescribed limit set

by AusAID, conditional upon the provision of correctly rendered receipts. Airfare costs will be covered

directly by Cardno. Specific requirements and allowances will vary with each assignment, depending

on the work to be performed, and will be outlined within the Services Order that will be prepared for

each assignment.

4. Application Process

Applications will close no later than 5:00pm South Africa time on Friday 28 June 2013. This date

is 39 days from the date of initial advertising.

Applications are to be submitted electronically to the following address: procurement@aa-

partnerships.org.

The area of expertise to which the applicant is applying must be clearly specified in the subject line of

the email submission.

Applications received after the above specified date and time will not be considered.

Applications received at a different address to those listed above will not be considered.

All applications must be submitted in English. Applications in other languages will not be considered.

Cardno will conduct interviews with applicants as deemed necessary, and at our sole discretion. If an

interview is required, the applicant will be notified in advance to organise a time that is suitable.





Interviews will most likely be conducted by phone at a time convenient to the applicant and the

selection panel.

Eligible applicants may apply for more than one of the listed areas of expertise. However, a separate

application must be submitted in each instance.

Applications shall be valid for a period of at least six (6) months after the application closing time.

By submitting an application, it is understood that the Applicant agrees to all conditions of this Call for

Applications, unless otherwise stated.

5. Curriculum Vitae (CV) Requirements

CVs must include referee details for at least two available and relevant professional referees.

Character referees will not be accepted. Referees must be able to comment on your work experience

in connection with the role and technical requirements against which you are applying.

Referees must be available to provide comment, in English, during the time of selection and interview.

Referees must not have an actual or potential conflict of interest when acting as a referee. Referees

therefore must not be:

(a) an employee of, the holder of a current executive office within the organisation of, or

have a business in association with, the applicant or a subsidiary organisation of the

applicant;

(b) included in the application as a proposed APSG Panel Member;

(c) a Cardno Emerging Markets or AusAID employee.

Further details of CV requirements can be found in Part 4 “Forms” of this documentation.

6. Expected Timeframe for Applications and Selection

The following table details the expected timeframe for this application process:

Activity Date

Advertising 21 May 2013

Applications close 28 June 2013

Review of submissions 1 July 2013

Interviews (if necessary) 15 July – 26 July

Contracting of selected applicants August 2013

Cardno Emerging Markets reserves the right to alter any of these dates.



7. Cardno Emerging Markets’ Rights

Cardno Emerging Markets reserves the right in its absolute discretion at any time to:

(a) Terminate this Call for Applications, or cease to proceed with this recruitment process;

(b) Change the structure and timing of the recruitment process;

(c) Vary or extend any time or date;

(d) Require additional information or clarification from any applicant, or provide additional

information or clarification;

(e) Negotiate with any one or more applicant;

(f) Call for new applications;

(g) Reject any application received after the closing time;

(h) Reject any application that does not comply with the requirements set out in this

documentation; and

(i) Terminate any negotiations being conducted at any time with any applicants for any

reason.

8. Conflict of Interest

Applicants must provide details of any circumstances or relationships that constitute, or may

constitute, a conflict or potential conflict of interest regarding this application, or any obligations under

any formal agreement with the AAPF or AusAID.

Part 4 – Application Forms


PART 4 – APPLICATION FORMS

All applications must include a completed copy of each of the four forms found below. The four forms

are as follows: (1) CV; (2) Personal Details Form; (3) Deed of Declaration; and (4) Statement of

Compliance with AusAID’s Adviser Remuneration Framework. Applications that do not include

completed copies of all four documents will be considered incomplete.

1. CV

Applicants can provide curriculum vitaes (CVs) in any format they wish. However, the CVs must, at a

minimum, contain information consistent with the form below. A CV must not be greater than four

pages in length, including the declaration and referee information.

Name and contact

details

Specific area of

expertise (and sub

category(ies))

Home base Nationality

Professional

qualifications

Languages spoken

and proficiency

Countries of work

experience

Outline of relevant key skills including against any sector sub-categories

Details of relevant experience including against any sector sub-categories

“I, [insert name], declare that:



(a) The information provided in this CV is accurate and I hereby authorise Cardno to make

whatsoever inquiries it may consider reasonable and necessary to undertake in the course of the

application assessment in relation to the information I have provided in this CV, or any other matter

which may relate to my suitability for the position for which I have been nominated; and

(b) I am available to participate in the AAPF APSG subject to the terms and durations of each

individual assignment.”

Signed [insert signature] date:

Nominated referees

Name and position Name and position

Company/organisation Company/organisation

Address Address

Email Email

Phone Phone



2. Personal Details Form

PERSONAL DETAILS FORM

Area of Specialisation:

Sub-category

specialisation(s):

Name:

Telephone Number(s):

Email:

Residential Address:

Nationality:

Permanent Residency

Status:

Please provide details of any alternative work commitments. If selected as an APSG Panel Member,

please note that you need to be available and willing to mobilise for work in Africa and elsewhere at

short notice.

Commitment Dates Unavailable for AAPF

Language Please note that the AAPF may request you to substantiate your claims of proficiency if selected to join the APSG

Level of Proficiency Indicate competence on a scale of 1 – 5 (1=basic; 5 =excellent)

French

Portuguese

Arabic

Other language/s - specify



3. Deed of Declaration

I [insert name], declare that:

I offer the services in the attached proposal upon and subject to the conditions of the Call for

Applications.

My offer remains open for acceptance by Cardno Emerging Markets for a duration of at least six

months from the date of closure of applications.

I have not prepared my application with the benefit of information obtained from a current or former

employee of Cardno Emerging Markets or AusAID in circumstances that constitute a breach of

confidentiality or fidelity on the part of that person; or with the benefit of information otherwise

improperly obtained.

I have disclosed below (to the best of my knowledge) any matter that may materially affect my

performance of the contract, including but not limited to: any security, probity or integrity issue,

including current or pending investigations, judgements or enquiries by any government, law

enforcement, or regulatory body; financial capacity and viability to perform the services.

Disclosure:________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Signed:

Dated:



4. Statement of Compliance with AusAID’s Adviser Remuneration Framework

I [insert name], declare that:

I acknowledge AusAID’s Adviser Remuneration Framework and confirm my agreement and

adherence to it in working as a panel member for the APSG.

The following table lists the classification and level for each of the positions contained in this RFT.

Specialist Area Discipline

Category

Job Level Daily

Remuneration

Range (AUD)

Agriculture and Food Security Specialists B 3 $565 - 707

Capacity Development Specialists B 3 $565 - 707

Financial Management Specialists C 3 $593 – 742

Inclusion Specialists B 3 $565 - 707

Mining Sector Governance Specialists C 3 $593 – 742

Mining Skills Development Specialists B 3 $565 - 707

Monitoring and Evaluation Specialists C 3 $593 – 742

Procurement Specialists C 3 $593 – 742

Public Policy Specialists B 3 $565 - 707

Study Tour Support Consultants B 1 $302 – 378

Exceptions/ Comments:

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Signed:

Dated:

Annex 1 – Terms of Reference


ANNEX 1 – TERMS of REFERENCE and SELECTION CRITERIA FOR ALL POSITIONS

TERMS OF REFERENCE

ALL POSITIONS - GENERAL

The AusAID-funded Australia-Africa Partnerships Facility (AAPF) is part of the Australian

Government’s commitment to expand the development cooperation program and increase broader

engagement across Africa. The Facility responds to requests for assistance from African

Governments and institutions, as well as takes advantage of opportunities to leverage links between

Australia and Africa more generally.

As the Managing Contractor for AAPF, Cardno Emerging Markets (Australia) Pty Ltd is responsible for

establishing and managing the Africa Program Support Group (APSG) Panel of Experts. The APSG

Panel of Experts provides services and advice on an as-needed basis to support the design and

delivery of capacity building activities under the Facility. The APSG may also be involved in the

design, implementation, monitoring and review of other components of AusAID’s Africa program

beyond the AAPF. Mobilisation of APSG members will be at the discretion of AusAID.

As an adviser on this Project you may work in a team with colleagues, counterpart agency staff, and

our locally engaged staff. This will require you to establish and maintain harmonious and effective

relationships and to undertake your duties to a high professional standard.

You will faithfully represent the best interests of Cardno in all matters when dealing with the client,

counterparts, and team members.

While working on an AAPF activity, and for the purpose of that activity, you will use and hand out only

business cards issued by Cardno.

You will be responsible to the nominated Activity Manager as specified in your Service Order.

You will undertake and complete the duties prescribed in the Terms of Reference below and in the

Terms of Reference for each individual Service Order. Completion of all specified tasks and outputs

will be within the specified time frame to achieve the project's objectives and contractual milestones.

Meeting milestones on time is a condition for satisfactory completion of your assignment for payment

purposes.

Your duties may include the preparation of reports and other documentation in English required to

satisfy our contractual undertakings to the client. As discussed and agreed with us, we may provide

you with the required document or report formats. If amendments to reports are necessary you will be

expected to make the changes promptly and to the required standard.

During your assignment, under each individual Service Order, it could be expected that you will make

presentations to partner country agencies, the client and other agencies on matters related to your

duties.

Your duties may be varied from time to time by the Facility Director or Activity Manager to meet

changing project needs. This will be discussed with you at the time and reflected in your Service

Order.



APSG panel members under AAPF, regardless of the area of speciality, may be required to provide

some or all of the following indicative services:

a) Ad hoc advice to AusAID on technical matters relating to a specific sector;

b) Appraisal of project/activity design and/or proposals submitted by partner agencies;

c) Assistance to partner agencies in formulating activity proposals and terms of reference;

d) Advice on activity design, management, and monitoring and evaluation approaches and

methodologies;

e) Provision of specialist monitoring and evaluation or project review services including: the

conduct of program, project and partner performance reviews and field monitoring visits; and

assessment and reporting on progress and impact of AAPF funded activities;

f) Attendance at relevant activity-related events such as stakeholder workshops, joint evaluation

missions and conferences;

g) Participation in procurement panels; and/ or

h) Preparation and submission of reports in relation to the performed services.

The APSG is a resource available to support AusAID’s Africa program beyond the AAPF. Additional

work, outside of the AAPF may therefore include the following indicative activities:

a) Reporting required under AusAID’s quality and performance management systems, including

Program Management Plans, Risk Management Plans, Quality at Implementation reports,

and the Annual Program Performance Review for the Africa Program;

b) Provision of analysis and advice on relevant sector/thematic issues and challenges; and

c) Work as part of a team comprising other thematic or sector specialists.

APSG panel members may be engaged in the implementation of Facility Activities. Any identified

potential, perceived or actual conflicts of interest must be disclosed, handled through due process,

and any subsequent engagement approved by AusAID.

ALL POSITIONS - ENGAGEMENT

Inclusion on an APSG panel provides no guarantee of any minimum levels of work that may be

commissioned. The duration of assignments may vary, from short desk-based work to assignments

lasting several weeks. Assignments may require panel members to work in Africa and/or elsewhere,

and may require that they be available at short notice.

The scope and duration of service for particular assignments/inputs will be agreed between the

Contractor, Cardno Emerging Markets (Australia) Pty Ltd and AusAID through a Service Order at the

time of each assignment.

Reports or other documentation required, and their format, will be as specified in a Service Order

pursuant to this Deed of Standing Offer.

TERMS OF REFERENCE – SPECIFIC



1.1 TERMS OF REFERENCE FOR AGRICULTURE AND FOOD SECURITY SPECIALISTS

Improving food security in Africa is a priority for the Australian Government, and AusAID supports a

substantial program of investments in agriculture and food security that focus on support to

agricultural productivity (particularly through research partnerships), community resilience and

capacity building. AAPF attempts to add value to, and help consolidate, this broader program of

Australian investment. Further information can be found at:

http://www.ausaid.gov.au/Publications/Documents/improving-food-security-africa.pdf,

Within the field of Agriculture and Food Security, the following sub-sector specialist areas are required

on the APSG:

a) Agricultural Productivity

Increasing agricultural productivity especially through:

i. Agricultural research for development in technical fields relevant to African agriculture

– e.g. crop agronomy, livestock, rain fed and conservation farming, water

management, post-harvest technologies, farming systems and agricultural

economics;

ii. Approaches to innovation adoption by and information dissemination to African

smallholder farmers, including through public extension, market-driven approaches

and the use of information and communications technologies.

b) Market-led Approaches

Using market-led approaches to increase rural livelihoods, including private sector and agri-

business development, value chain development, approaches to making markets work for the

poor (M4P), enterprise challenge funds, and inclusive financial services.

c) Community Resilience and Social Protection

Building community resilience and social protection through formal cash transfer and other

safety net programs, asset building and sustainable livelihood approaches, disaster risk

reduction, food and nutrition security, and climate change adaption.

d) Policy Advice, Context Analysis and Institutional Capacity Building

Institutional capacity building and policy advice, particularly with regards to region-wide issues

in the sector, for example those relevant to the Comprehensive African Agricultural

Development Program (CAADP) and to regional trade in agricultural commodities, inputs and

services.

Experience and skills in each of these broad sub-categories must be applicable to the agriculture and

food security sector within Africa.

Successful applicants must be able to provide the following potential services to AusAID and the

AAPF within their above sub-category specialisation:

a) Provision of advice, support and technical information to design, develop and monitor best

practice approaches in AusAID country programs; and/or

http://www.ausaid.gov.au/Publications/Documents/improving-food-security-africa.pdf



b) Provision of technical advice on policy, programmatic, and implementation issues, including

contextual analyses, quality reviews and attendance at meetings and conferences.

Under AusAID’s Adviser Remuneration Framework, Agriculture and Food Security Specialists fall

within Professional Discipline Category Group B and Job Level 3 or 4 (with the precise Job Level of

successful applicants to be established in the selection process).

1.2 SELECTION CRITERIA AGRICULTURE AND FOOD SECURITY SPECIALISTS

The following selection criteria will be used to assess applicants in the area of Agriculture and Food

Security Specialists:

Item Selection Criteria Weight

1 A minimum of ten (10) years’ experience in Agriculture and Food

Security (including one or more of the relevant sub-categories),

including demonstrated ability to understand and advise on

international best practice.

20%

2 Demonstrated experience designing agriculture and food security

projects, including involvement in project scoping, context analysis

stakeholder engagement, and drafting of project design documents.

20%

3 Demonstrated experience reviewing projects, especially agriculture

and food security projects including mid-term reviews, project

design reviews, and providing appraisals.

20%

4 Experience in the formation and management of project budgets

and financial systems and processes.

10%

5 Demonstrated experience working with high level government

officials from a variety of cultural backgrounds and in a variety of

settings, particularly in the sub-sector areas.

10%

6 Demonstrated experience working in an African (or other relevant)

context an advantage.

10%

7 Excellent report writing and English language skills. 10%

TOTAL 100%

2.1 TERMS OF REFERENCE FOR CAPACITY DEVELOPMENT SPECIALISTS

The Capacity Development Specialists TOR does not include any specific areas of sub-category

specialisation. However Capacity Development specialists that have industry specific experience in

one of our key sector areas such as mining governance, agriculture and food security, or public policy

would be an advantage.

Capacity Development Specialists on the APSG will contribute to development quality and

effectiveness by providing advice to AusAID and the AAPF on (but not limited to) the following, as

relevant to Africa:



(a) Ensuring that the capacity development aspects of AusAID and AAPF initiatives are based on

international good practice;

(b) Providing in-depth quality advice on capacity development to AusAID and AAPF management

and others at key decision points such as activity design, activity selection, appraisal and

review; and

(c) Assisting AusAID and the AAPF in keeping up to date with trends and developments in

capacity development through participating in peer reviews, evaluations and research; sharing

experience and knowledge in formal and informal ways; and applying knowledge practically in

AusAID and AAPF programs.

Under AusAID’s Adviser Remuneration Framework, Capacity Development Specialists fall within

Professional Discipline Category Group B and Job Level 3.

2.2 SELECTION CRITERIA CAPACITY DEVELOPMENT SPECIALIST

The following selection criteria will be used to assess applicants in the area of Capacity Development

Specialist:


1 Demonstrated experience working with design teams to incorporate

capacity development elements, processes and systems into

project designs. Experience with project scoping, stakeholder

engagement, and drafting of project design documents.

30%

2 A minimum of ten (10) years’ experience in Capacity Development

including demonstrated ability to understand and advise on

international best practice. Experience in the sector areas of mining

governance, agriculture, public policy or others, an advantage.

20%

3 Demonstrated experience reviewing projects, especially through

mid-term reviews, project design reviews, and appraisals and

advising on the inclusion of capacity development best practice

within project implementation.

20%




10%



10%


TOTAL 100%

3.1 TERMS OF REFERENCE FINANCIAL MANAGEMENT SPECIALISTS



The Financial Management Specialists TOR does not include any specific areas of sub-category

specialisation. However Financial Management specialists that have industry specific experience in

one of our key sector areas such as mining governance, agriculture and food security, or public policy

would be an advantage.

Financial Management Specialists on the APSG will contribute to development quality and

effectiveness by providing advice to AusAID and the AAPF on (but not limited to) the following, as

relevant to Africa:

(a) Provide advice to the AAPF Team on possible funding mechanisms and Basis of Payment

structures for activities and contracts.

(b) Draft activity budgets in collaboration with the AAPF Finance Manager that reflect the most

appropriate approach based on the activity design.

(c) Research Activity cost to feed information into budgets as requested.

(d) Work with the AAPF team to translate approved proposals for funding under the AAPF into

appropriate Basis of Payments that meet the program requirements as agreed for funding by

AusAID.

(e) Provide advice on risk assessments for funding mechanisms and designs.

(f) Assist with the drafting of subcontracts under the Facility, specifically in relation to payment

options, budgets, and basis of payments.

(g) Assist the AAPF Team to develop comprehensive activity proposals especially with respect to

financial arrangements as agreed.

(h) Undertake audits or performance assessments of activity implementation (as required) to

determine that funds are being spent in accordance with the contractual requirements.

Under AusAID’s Adviser Remuneration Framework, Procurement Specialists fall within Professional

Discipline Category Group C; and Job Level 3.

3.2 SELECTION CRITERIA FINANCIAL MANAGEMENT SPECIALISTS

The following selection criteria will be used to assess applicants in the area of Financial Management

Specialists:


1 A minimum of ten (10) years’ international experience in financial

management, particularly in accordance with Australian

Government funded activities overseas. Demonstrated ability to

understand and advise on international best practice, including

knowledge of the Australian Commonwealth Procurement Rules.

Previous experience on an AusAID funded project an advantage.

30%

2 Demonstrated experience in financial design, including budget

design, contract basis of payment design and other such tasks.

Experience with project scoping, stakeholder engagement, and

20%



drafting of project design documents. Experience in the sector

areas of mining governance, agriculture, public policy or others, an

advantage.

3 Experience undertaking financial audits, especially in developing

countries. Experience reviewing financial reports, funding acquittals

and other documentation.

20%




10%

5 Demonstrated experience in financial management in Africa and

across a broad range of industries.

10%

6 Excellent written, oral and interpersonal communication skills,

including the ability to work successfully in cross-cultural teams and

environments. Excellent report writing and English language skills.

10%

TOTAL 100%

4.1 TERMS OF REFERENCE FOR INCLUSION SPECIALISTS

The Inclusion Specialists TOR does not include any specific areas of sub-category specialisation.

However Inclusion specialists that have industry specific experience in one of our key sector areas

such as mining governance, agriculture and food security, or public policy would be an advantage.

Inclusion Specialists on the APSG will contribute to development quality and effectiveness by

providing advice to AusAID and the AAPF on (but not limited to) the following, as relevant to Africa:

(a) Analysis and activity design relating to gender issues, including gender equality, needs and

gaps; and

(b) Lessons learned and good practice examples from African, Australian and other experience to

improve gender integration and consideration into activity design and program approaches,

processes and strategies, as well as in program implementation.

Under AusAID’s Adviser Remuneration Framework, Inclusion Specialists fall within Professional

Discipline Category Group B; and Job Level 3.

4.2 SELECTION CRITERIA INCLUSION SPECIALISTS:

The following selection criteria will be used to assess applicants in the area of Inclusion Specialists:



gender concepts, processes and systems into project designs.

Experience with project scoping, stakeholder engagement, and

drafting of project design documents.

30%



2 A minimum of ten (10) years’ experience in gender including

demonstrated ability to understand and advise on international best

practice. Experience in the sector areas of mining governance,

agriculture, public policy or others, an advantage.

20%


mid-term reviews, project design reviews, and appraisals and

advising on the incorporation of good gender practice into project

implementation.

20%




10%



10%


TOTAL 100%

5.1 MINING SECTOR GOVERNANCE SPECIALISTS

AAPF support for mining governance takes place within the context of AusAID’s Mining for

Development (M4D) program. Further information can be found at:

http://www.ausaid.gov.au/aidissues/mining/Pages/home.aspx

Mining governance is the range of public policies and programs that are required to help ensure

sustainable development impact of the exploitation of minerals. Within the field of Mining

Governance, the following sub-category specialist areas are required on the APSG:

a) Mining environmental and social issues (including Corporate Social Responsibility,

environmental and social impacts, community engagement and local content);

b) Mining governance (in general);

c) Mining policy and legislation (including mining cadastres and licensing);

d) Mining skills development;

e) Mining taxation and fiscal Issues (including production monitoring and audits); and

f) Mining-related regional planning and infrastructure development (including financing tools,

e.g., public/private partnerships).

Experience and skills in each of these sub-categories should be applicable to the mining sector, within

Africa or other developing countries.

Successful applicants will be required to provide the following services to AusAID and the AAPF

within their sub-category specialisation:

http://www.ausaid.gov.au/aidissues/mining/Pages/home.aspx



a) Provision of advice, support and technical information to design, develop and monitor best

practice approaches in AusAID programs; and / or

b) Provision of technical advice on policy, programmatic, and implementation issues, including at

meetings and conferences.

Under AusAID’s Adviser Remuneration Framework, Mining Sector Governance Specialists fall within

Professional Discipline Category Group C and Job Level 3 or 4 (with the precise Job Level of

successful applicants to be established in the selection process). All final agreed rates are subject to

approval by AusAID.

5.2 SELECTION CRITERIA – MINING SECTOR GOVERNANCE SPECIALISTS

The following selection criteria will be used to assess applicants in the area of Mining Sector

Governance Specialist:


1 A minimum of ten (10) years’ experience in Mining and specifically

areas of Mining Sector Governance (including one or more of the

relevant sub-categories), including demonstrated ability to

understand and advise on international best practice.

20%

2 Demonstrated experience designing mining sector projects,

including involvement in project scoping, stakeholder engagement,

and drafting of project design documents.

20%

3 Demonstrated experience reviewing projects, especially mining

sector projects including mid-term reviews, project design reviews,

and providing appraisals.

20%



10%



settings, particularly in the field of Mining Sector Governance.

10%



10%


TOTAL 100%

6.1 TERMS OF REFERENCE MINING SKILLS DEVELOPMENT SPECIALISTS

Within the field of Mining Skills Development, the following sub-category specialist areas are required

on the APSG:



a) Higher Education (including curriculum; intra- and inter-institutional collaboration; government

and private sector collaboration);

b) Technical and Vocational Education and Training (TVET) (including curriculum; intra and

inter-institutional collaboration; government and private sector collaboration); and

c) SME development.

Experience and skills in each of these sub-categories should be applicable to the mining sector,

within Africa.

Successful applicants will be required to provide technical advice and support within their sub-

category specialisation to in-country and regional technical assistance being delivered by AusAID

across Africa. AusAID’s assistance in this area will focus on identifying, articulating and supporting the

development of the skills needed to reliase the Africa Mining Vision.

Intermediate outcomes of AusAID’s mining-related skills development activities are to contribute to:

a) Improved broad-based participation in the minerals sector in Africa (including improved

income, employment and enterprise opportunities);

b) African governments (at different levels) implementing leading practice at all stages in the

mining decision chain; and

c) Informed communities increasing demand for and contributing to better governance and

management of the sector.

The scope of AusAID’s mining-related skills development assistance includes:

a) identifying and sharing leading practice skills development models (e.g., models for minerals

skills forecasting and planning; accreditation frameworks to improve cross-country access to

education and training; SME and business incubator skills development; building ‘minerals

skills’ of civil society);

b) identifying PPP models for mining education delivery, and supporting the development of

strategies to diversify funding of education and training to include the private sector;

c) building individuals’ capacities to participate effectively in the minerals value chain (for

example in policy design, contract negotiations and value-chain audits); and

d) building the capacity of African education and training institutions to deliver quality mining-

related training, research and policy advice

Within the context of AusAID’s education and training assistance, “mineral skills” covers the skills

requirements of the modern minerals industry, spanning the public, private and civil society sectors.

These include mining leadership and strategic planning; administrative and regulatory processes;

planning and negotiation; stakeholder and community management and consultation; human rights;

law; finance; fiscal policy; and environment management across technical, administrative and

supervisory disciplines.

In addition to the normal requirements for novation under AusAID contracts, the positions of the

Mining Skills Development Specialists may be subject to novation at AusAID’s request. Successful



panel members must be aware of the possibility of novation to another organisation other than

Cardno, and must be in agreement, in principle, to being novated.

Under AusAID’s Adviser Remuneration Framework, Mining Skills Development Specialists fall within

Professional Discipline Category Group B and Job Level 3 or 4 (with the precise Job Level of

successful applicants to be established in the selection process).

6.2 SELECTION CRITERIA – MINING SKILLS DEVELOMPENT SPECIALISTS

The following selection criteria will be used to assess applicants in the area of Mining Skills

Development:


1 A minimum of ten (10) years’ experience in the Higher Education

and/or Technical and Vocational Education and Training (TVET)

sector/s, including demonstrated ability to understand and advise

on international best practice.

20%

2 Demonstrated experience designing mining sector education and

training projects, including involvement in project scoping,

stakeholder engagement and drafting of project design documents.

Detail specific experience regarding: review of curricula; design of

skills assessments, forecasting models and accreditation

frameworks; design of public private partnership (PPP) models for

skills development; identification and assessment of design options

for skills councils; undertaking sector skills assessments/strategy

development; and design/implementation of train-the trainer

programs.

20%

3 Knowledge of Australian mining-related TVET and/or higher

education systems, networks and communities. Applicant is able to

provide specific examples of networks within the sub-sector/s that

could be drawn on in delivering the services.

15%

4 Demonstrated experience reviewing mining education sector

projects including mid-term reviews, project design reviews and

providing appraisals.

10%

5 Demonstrated experience working with high level government and

education representatives from a variety of cultural backgrounds

and in a variety of settings, particularly in the sub-sector areas.

10%



10%




5%



TOTAL 100%

7.1 TERMS OF REFERENCE FOR MONITORING AND EVALUATION SPECIALISTS

Monitoring and Evaluation (M&E) Specialists on the APSG will contribute to assuring the quality of the

design, implementation and reporting of activities. The Monitoring and Evaluation Specialists TOR

does not include any specific areas of sub-category specialisation. However Monitoring and

Evaluation specialists that have industry specific experience in one of our key sector areas such as

mining governance, agriculture and food security, or public policy would be an advantage.

Monitoring and Evaluation Specialists will provide advice to AusAID and the AAPF on (but not limited

to) the following, as relevant to Africa:

(a) Incorporation of monitoring and evaluation principles into programming, including program and

activity design and review;

(b) M&E processes and systems relevant to the core AAPF sectors, i.e., Mining Governance,

Agriculture and Food Security, and Public Policy, as well as the overall AAPF and AusAID

Africa programs; and

(c) Specific M&E activities, such as the detailed design of M&E plans, advice on evaluation

methodologies, preparation of M&E terms of references for specific activities, activity

completion reports and ex post evaluations.

Under AusAID’s Adviser Remuneration Framework, Monitoring and Evaluation Specialists fall within

Professional Discipline Category Group C and Job Level 3.

7.2 SELECTION CRITERIA MONITORING AND EVALUATION SPECIALISTS

The following selection criteria will be used to assess applicants in the area of Monitoring and

Evaluation Specialists:



monitoring and evaluation processes and systems into project

designs. Experience with project scoping, stakeholder

engagement, and drafting of project design documents.

30%

2 A minimum of ten (10) years’ experience in Monitoring and

Evaluation including demonstrated ability to understand and advise

on international best practice. Experience in the sector areas of

mining governance, agriculture, public policy or others, an

advantage.

20%


mid-term reviews, project design reviews, and appraisals.

20%



10%






10%


TOTAL 100%

8.1 TERMS OF REFERENCE PROCUREMENT SPECIALISTS

The Procurement Specialists TOR does not include any specific areas of sub-category specialisation.

However Procurement specialists that have industry specific experience in one of our key sector

areas such as mining governance, agriculture and food security, or public policy would be an

advantage.

Procurement Specialists on the APSG will contribute to development quality and effectiveness by

providing advice to AusAID and the AAPF on (but not limited to) the following, as relevant to Africa:

(a) Assist the AAPF Team to develop comprehensive proposals for activities including drafting

scopes of services, budgets, and contracting conditions, as agreed. Work with the Finance

Manager to draft budgets that are complimentary and based on program designs.

(b) Evaluate proposals for funding, as received by the Facility, and prepare documentation for

submission to AusAID for approval. Translate approved proposals for funding under the

AAPF into appropriate Scopes of Services that give clear guidance to tenderers/contractors

and that meet the program requirements as agreed for funding by AusAID.

(c) In collaboration with the Facility team, draft Terms of References for key advisers or

consultancies as required.

(d) Draft subcontracts and Grant Agreements under the Facility including for advisers and for

companies as directed by the Key Contract Management and Procurement Manager. Use of

the Cardno contract templates would be required.

(e) Provide contract management services, including advice to the AAPF team based on

interpretation of the contract.

Under AusAID’s Adviser Remuneration Framework, Procurement Specialists fall within Professional

Discipline Category Group C; and Job Level 3.

8.2 SELECTION CRITERIA PROCUREMENT SPECIALISTS

The following selection criteria will be used to assess applicants in the area of Procurement

Specialists:


1 A minimum of ten (10) years’ experience in procurement including

demonstrated ability to understand and advise on international best

practice. International experience in procurement, tendering and

30%



drafting contracts in accordance with the Commonwealth

Procurement Rules a preference. Previous experience on an

AusAID funded project an advantage.

2 Experience with project scoping, stakeholder engagement, and

drafting of project design documents. Experience in the sector

areas of mining governance, agriculture, public policy or others, an

advantage.

20%

3 Demonstrated experience in drafting and negotiating contracts with

the ability to respond effectively to procurement and contractual

enquiries.

20%

4 Demonstrated experience undertaking project reviews, including

mid-term reviews to determine appropriate use of procurement

practices in project implementation.

10%



10%

6 Excellent written, oral and interpersonal communication skills,

including the ability to work successfully in cross-cultural teams and

environments. Excellent report writing and English language skills.

10%

TOTAL 100%

9.1 TERMS OF REFERENCE FOR PUBLIC POLICY SPECIALISTS

Within the field of Public Policy, the following sub-category specialist areas are required on the APSG:

(a) Public Financial Management, including statistics;

(b) Public Sector Reform;

(c) Elections; and

(d) Parliamentary Processes.

Experience and skills in each of these sub-categories should be applicable to the public policy sector

within Africa.

Successful applicants will be required to provide the following services to AusAID and the AAPF

within their above sub-category specialisation:

(a) Provision of advice, support and technical information to design, develop and monitor best

practice approaches in AusAID country programs; and/ or

(b) Provision of technical advice on policy, programmatic, and implementation issues, including at

meetings and conferences.



Under AusAID’s Adviser Remuneration Framework, Public Policy Specialists fall within Professional

Discipline Category Group B; and Job Level 3 or 4 (with the precise Job Level of successful

applicants to be established in the selection process).

9.2 SELECTION CRITERIA PUBLIC POLICY SPECIALISTS

The following selection criteria will be used to assess applicants in the area of Public Policy

Specialists:


1 A minimum of ten (10) years’ experience in Public Policy (including

one or more of the relevant sub-categories), including demonstrated

ability to understand and advise on international best practice.

20%

2 Demonstrated experience designing public policy projects, including

involvement in project scoping, stakeholder engagement, and

drafting of project design documents.

20%

3 Demonstrated experience reviewing projects, especially public

policy projects including mid-term reviews, project design reviews,

and providing appraisals.

20%



10%




10%



10%


TOTAL 100%

10.1 TERMS OF REFERENCE FOR STUDY TOUR SUPPORT CONSULTANTS

Study Tour Support Consultants on the APSG will provide administrative and logistical support to

study tour activities on a short-term, as required basis. The positions will report to various AAPF

personnel, contingent upon tasking. The consultants will be based in either Australia or Africa. The

Study Tour Support Consultant TOR does not include any sub-category areas of specialisation.

Successful applicants will be required to provide the following services to AusAID and the AAPF:

a) Activity planning and logistical support:

Make logistical and administrative arrangements for in-Australia or in-Africa activities,

such as study tours and work placements, including arranging meetings, speakers, site

visits, transport and accommodation.



Assist with the visa application process and other pre-study tour planning needs.

Serve as a facilitator on study tours of African officials to Africa and Australia. This

includes: accompanying the study tour to different locations in Africa and Australia

(usually two weeks); ensuring the study tour is implemented as planned, especially

around hotel, flight, bus, and meeting logistics; help maximise participants’ learning;

dealing with administrative and logistics issues that may arise on the study tour; and

providing pastoral care to the participants such as helping to resolve any health, social or

other issues that may arise during the study tour.

Where required, accompany and support African visitors while in Australia.

b) Communications and Reporting:

Provide advice to AAPF Team Members and AusAID of progress and issues with the

administration and logistics for study tour activities;

Assist with reporting on completed study tours, including drafting or contributing to Activity

Completion Reports.

c) Liaison and Meetings:

Provide appropriate secretariat and administrative support for key AAPF/Partner

meetings and other events, as requested.

Under AusAID’s Adviser Remuneration Framework, Study Tour Support Consultants fall within

Professional Discipline Category B and Job Level 1.

10.2 SELECTION CRITERIA FOR STUDY TOUR SUPPORT CONSULTANTS


1 A Bachelor Degree, ideally in International Relations, Development,

or similar. Tertiary studies or disciplines related to the Facility (such

as mining, agriculture or public policy) an advantage.

20%

2 Experience organising administrative and logistical support for

study tours or similar. Previous experience organising large groups

of participants, and project managing activities. International

experience a preference.

30%

3 Awareness of international development and donor funding

arrangements. Some familiarity with Australian Agency for

International Development (AusAID) funded projects preferred;

20%

4 Experience working in multi-cultural settings. Demonstrated

experience working with high level government officials from a

variety of cultural backgrounds and in a variety of settings,

particularly in the sub-sector areas. Experience working with African

and Australian officials an advantage. Proven high level

communication, facilitation, teamwork and “people” skills.

20%



5 Excellent written and spoken English and report writing skills. A

high level of computing skills including the ability to use applications

in word processing (MS Word) and financial spreadsheet (MS

Excel).

Fluency in French and/or Portuguese would be advantageous.

10%

TOTAL 100%

In making final determination of panel membership, the anticipated AAPF needs based on location

will be a key requirement.