School Facilities Update

Superintendent Kevin BorgJuly 25, 2011

Strategic Plan Goal 6: Provide school facilities that strengthen the educational program, including co-curricular.

March 2010: Hired Kraus-Anderson Construction Company, supported by Perkins and Will and Wentz Associates

Interviewed and recommended by Facilities Committee Approved by School Board

Three goals - identify districtwide needs for:•Districtwide maintenance for the next 15 years•Early Childhood space•Activity space

Kraus-Anderson Credentials• $580 million of projects in the last 5 years

• Ranked #1 in MN and #20 in the nation in construction management (2010 ENR Report)

• Worked on very similar educational projects in Orono, Edina, South Washington County, Spring Lake Park

• On contract since March 2010, putting in 800 hours reviewing the district needs. Contract amount: $22,000.

Facilities reviewed and date built

• Shirley Hills Primary School – 1951• Grandview Middle School – 1958• Hilltop Primary – 1964• Transportation – 1970• Mound Westonka High School – 1972• Educational Service Center - 2002

District Facilities Committee Members• School Board members:• Tom Notch• Keith Foerster• David Botts • Gary Wollner

• Superintendent Kevin Borg • District Maintenance Manager Mike Long • Community Member David Bond

Comprehensive Review Process

March 2010 to June 2011 Facilities Committee meets many times with Kraus-Anderson

team to establish and prioritize district facilities needs K-A reviews district maintenance history K-A conducts multiple tours of all buildings District staff and community members assist with

prioritization process Facilities Committee and School Board review

recommendations and assist with further prioritization

Focus on maintenanceMarch 2011• Kraus-Anderson presents results of full facilities

study to the Facilities Committee

• Committee determines districtwide maintenance needs are most pressing priority, with a focus on:

Address deferred maintenance of aging facilities for next 15 years

Improve safety and securityReplace outdated technology infrastructure

Prioritization Process

February 2011 to June 13, 2011• Facilities Committee meets multiple times to

prioritize maintenance needs• Result: two potential bond questions

1. Immediate deferred maintenance needs focused on parking lots, roofs, exteriors and electrical/mechanical systems

2. Additional improvements to the learning environment, safety and accessibility

Recommended Bond Question 1

• Fund immediate deferred maintenance of all district-owned buildings

• Limit risk to the operating budget by addressing major maintenance needs

• If approved by voters: $23.3 million to primarily address parking lots, roofs, exteriors and mechanical/electrical systems

• Estimated tax impact on $300,000 home = $9/month

Main Components of Bond Question 1Parking Lots

•Address parking lot maintenance on all sites within 15-year scope•Design safer drop-off and pick-up at two primary sites (Shirley Hills and Hilltop)

Main Components of Bond Question 1Mechanical and Electrical Systems

•Replace boiler system at Shirley Hills with hot water centralized system with air conditioning, DDC controls, and new lighting•Replace and repair mechanical and electrical systems in other buildings (condensing unit, DDC controls, miscellaneous AHU and mechanical equipment)

Main Components of Bond Question 1Roofs

•Replacement needs on all buildings except educational service center•Improve in insulation and drainage of roofs

Technology infrastructure•Voicemail and phone system •Network Switching•Improve wireless capabilities at Shirley Hills and Hilltop

Main Components of Bond Question 1Exterior

•Window, door, caulking issues on all buildings to address air and water infiltration

•Wireless Capabilities Recommended Bond Question 2

•Fund additional improvements to the learning environment, safety and accessibility•If approved: $6.6 million to make needed updates to bathrooms, locker rooms, playgrounds, kitchens, athletic field maintenance and building security•Bond question 2 can only pass if bond question 1 passesEstimated tax impact on $300,000 home = $4.50/month

Fiscal Responsibility

Westonka Schools owns and operates four schools, a district education center and a transportation building. Maintaining these buildings is important for both educational and budgetary reasons:

Helps ensure the district can provide a safe and appropriate environment within which students can learn and staff can teach

Investing in necessary deferred maintenance reduces risk to already stretched operating budget; If unexpected maintenance costs exceed the capital budget, dollars need to be taken from the budget that pays for teachers and instruction

Maintain the Westonka Edge

Goal: Properly maintain what we have and act as good fiscal stewards of district resources

Maintain buildings: aging facilities can negatively impact the learning environment, as well as put the operating budget at risk

Maintain operating levy: critical to our ability to provide a quality educational program

Recommendations for Nov 8 Ballot

• Question 1: Renew operating levy. No tax impact

• Question 2: Fund immediate deferred maintenance needs on all district-owned buildings. Estimated tax impact on $300,000 home = $9/month

• Question 3: Fund additional improvements to the learning environment, safety and accessibility. Estimated tax impact on $300,000 home = $4.50/month– Question 3 can only pass if question 2 passes