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School Every Day: Using Chronic Absence Data to Reduce Student Absences November 13, 2018

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Page 1: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

School Every Day: Using Chronic Absence Data to Reduce Student AbsencesNovember 13, 2018

Page 2: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

Introductions

Cecelia LeongAssociate Director, Programs

Attendance Works

Anna LuteyPartnerships Lead

Schoolzilla

Page 3: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,
Page 4: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

Your name, role, organization, and

state

Page 5: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

5© www.attendanceworks.org

About Us

Attendance Works advances student success and closes equity gaps by

reducing chronic absence. Operating at the local, state, and national level,

Attendance Works:

✓ Advances better policy

✓ Nurtures proven and promising practice

✓ Promotes meaningful and effective communication

✓ Catalyzes needed research

Since our launch in 2010, we have become the nation’s “go-to” resource

for improving student attendance. To learn more, visit our website:

www.attendanceworks.org

For consultation and t.a. inquiries: [email protected]

http://www.attendanceworks.org/
mailto:[email protected]
Page 6: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

6© www.attendanceworks.org

What is Chronic Absence?

Unexcused

absences

Chronic

Absence

Chronic absence is different from truancy (unexcused absences only) or

average daily attendance (how many students show up to school each day).

Chronic absence is missing so much

school for any reason that a student is

academically at risk. California defines it

as missing 10% or more of school for

any reason.

Excused

absencesSuspensions

Page 7: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

7© www.attendanceworks.org

Reflects New Paradigm

on Attendance

Truancy• Counts unexcused

absences

• Emphasizes

individual compliance

with rules

• Uses legal, typically

more punitive

solutions

Chronic Absence• Counts all absences

• Emphasizes

academic impact of

missed days.

• Focuses on systems

change: prevention,

engagement,

problem-solving

Page 8: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

8© www.attendanceworks.org

No Child Left Behind

Success determined by academic standards.

Federal targets and interventions

for schools; punitive system of

responses.

Accountability and data for student sub-groups.

Each state defines and addresses truancy which typically emphasizes court based, punitive, interventions.

Every Student Succeeds Act

Success determined by academic & nonacademic standards.

States set goals; supportive framework.

Accountability and data for student sub-groups.

Chronic absence is a required reporting & optional school quality

metric. It emphasizes prevention and early intervention.

This Is a Watershed Moment

Page 9: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

9© www.attendanceworks.org

36 States and District of Columbia adopted chronic absence

as a metric in their ESSA plan

Who's In: Chronic Absenteeism Under the Every Student Succeeds ActFuture Ed, Georgetown University, September 2017

https://www.future-ed.org/wp-content/uploads/2017/09/REPORT_Chronic_Absenteeism_final_v5.pdf
Page 10: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

10© www.attendanceworks.org

High School Completion: Students who attend school regularly are more likely to graduate from high school

3rd Grade: Students who attend school regularly are more likely to be able to read proficiently by the end of 3rd grade.

Middle School Success: Students who attend school regularly are more likely to have passing grades in middle school

College Completion: Students who attend school regularly in high school are more likely to persist in college and graduate

Student Attendance is

Strongly Associated with

Academic Success

K-1st Grade: Students who attend regularly in the early grades perform better on measures of academic and social and emotional capacities.

Page 11: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

11© www.attendanceworks.org

Reducing Chronic

Absence Can Help Close

Equity Gaps

• Vulnerable children, especially those living in poverty, are 2-3

times more likely to experience chronic absence at earlier

ages.

• Vulnerable children are much less likely to have the resources

to make up for lost learning time in the classroom.

• Vulnerable children are more likely to experience multiple

years of chronic absence

Page 12: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

12

How Large is the Chronic

Absence Problem in the U.S.?

What we know from national data

Page 13: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

13

Source: U.S. Department of Education Civil Rights Data Collection SY 2014-15

https://www2.ed.gov/datastory/chronicabsenteeism.html

8 million students missed 15 days or more

https://www2.ed.gov/datastory/chronicabsenteeism.html
Page 14: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

How Can We Move the Needle on

Chronic Absence?

Page 15: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

15© www.attendanceworks.org

Invest in Prevention

and Early Intervention

Page 16: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

16© www.attendanceworks.org

Making a Difference

Within A School Year

Requires Attention to At-

Risk and Moderate Bands

Page 17: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

17

What is the level of

chronic absence in your

school or district?

How to find your chronic absence data using

Schoolzilla’s Mosaic reports

• District overall – which schools?

• How many students are at-risk?

Moderately chronically absent?

• How many have been suspended?

• What is the trend over time?

Page 18: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

18

Tier 1: Creating a Positive,

Engaging School Climate

that Supports Attendance

Attendance is higher when schools:

✓ Promote a sense of belonging and connection including

noticing when students show up

✓ Make learning engaging so students don’t want to miss class

✓ Engage in restorative practice not punishment

✓ Meet the basic needs of our most economically challenged

families so all have the opportunity to get to school

✓ Build awareness about how absences can easily add

up to too much time lost in the classroom

Page 19: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

How Can We Help Families Understand

the Impact of Chronic Absence?

Page 20: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

20

Chronic Absence is Easily

Masked if We Only Monitor

Missing Consecutive days

Chronic Absence = 18 days of absence = As few as 2 days a month

Page 21: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

21

Ready to Share Resources

from Attendance Works

• Share an infographic or flyer,

http://www.attendanceworks.org/tools/for-

parents/parent-handouts/

• Show a video,

http://www.attendanceworks.org/tools/for-public-

messaging/videos/

Page 22: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

22

Parent Video &

Discussion Guide

Bringing Attendance Home

Video (6 minutes)

✓ Facilitated conversation

✓ The consequences of chronic

absence

✓ How to improve absenteeism

✓ Family practice

✓ Increase social capital

✓ Identify how school can help

✓ Community services

http://www.attendanceworks.org/tools/for-parents/bringing-attendance-home-video

http://www.attendanceworks.org/tools/for-parents/bringing-attendance-home-video
Page 23: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

23

Help Families Make

Back-up Plans

Page 24: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

24

Attendance Works

Toolkits

http://www.attendanceworks.org/tools/for-public-messaging/holiday-messaging/

http://www.attendanceworks.org/tools/for-public-messaging/holiday-messaging/
Page 25: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

25

Attendance Works

Toolkits

http://www.attendanceworks.org/tools/for-public-messaging/winter-messaging/

http://www.attendanceworks.org/tools/for-public-messaging/winter-messaging/
Page 26: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

26

Avoid the Spring Slump!

http://www.attendanceworks.org

/tools/schools/spring-learning-

slump/

http://www.attendanceworks.org/tools/schools/spring-learning-slump/
Page 27: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

27

Criteria for Identifying

Priority Students for Tier 2

Supports

✓ Chronic absence (missed 10% or more of school) in the prior year,

assuming data is available.

✓ And/or starting in the beginning of the school year, student has:

In first 2 weeks

In first month (4 weeks)

In first 2 months (8 weeks)

2 absences

2-3 absences

4 absencesMissing 10%

any time

after

Page 28: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

28

The First Month of School

Predicts Chronic Absence

15%11% 9%

13% 13%

51%45% 43%

60%

50%

78% 76% 78%

93% 88%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Prekindergarten Grades K-5 Grades 6-8 Grades 9-12 All Grades

< 2 Days 2 to 4 Days > 4 Days

• Baltimore students who missed 2-4 days of

school in September were 5 times as likely

to be chronically absent.

• Students who missed 5 or more days of

school in September were 16 times as likely

to be chronically absent.

Page 29: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

29

Unpack Contributing

Factors to Chronic

Absence

Myths

• Absences are only a problem if they are unexcused

• Don’t realize just missing 2 days per month can affect learning

• Sporadic absences aren’t a problem

• Attendance only matters in the older grades

Barriers

• Lack of access to health or dental care

• Chronic illness

• Trauma

• No safe path to school

• Poor Transportation

• Housing instability

• High mobility

• Involvement with child welfare or juvenile justice system

Aversion

• Struggling academically or socially

• Bullying

• Ineffective / exclusionary school discipline

• Parents had negative school experience

• Undiagnosed disability

Disengagement

• Lack of engaging and culturally relevant instruction

• No meaningful relationships with adults in school

• Vulnerable to being with peers out of school vs. in school

• Poor school climate

• Discouraged due to lack of credits

Page 30: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

30

Tools for Identifying Root

Causes

National Survey of Reasons for Chronic Absence from University of

South Florida

Brundage, A., & Castillo, J. (2017). Reasons for Chronic

Absenteeism (RCA). Florida’s Problem Solving/Response

to Intervention Project, University of South Florida

Attendance Works – Teacher Attendance Strategy Worksheet

http://www.attendanceworks.org/wordpress/wp-

content/uploads/2017/01/teacher-attendance-strategy-

worksheet.docx

Page 31: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

31

Match Interventions to

Root Causes

Priority Early Outreach for

Positive Linkages and Engagement

Assign caring mentors

Partner with families/students

to develop Student Attendance Success Plan

Recruit for engaging before-or-after-school

activities

Connect toWalk-to-School

Companion

Add attendance goals and supports

to IEP

Offer plan or contacts for health

support

Page 32: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

32© www.attendanceworks.org

What is Teaching Attendance?

http://www.attendanceworks.org/resources/teaching-attendance-curriculum/

http://www.attendanceworks.org/resources/teaching-attendance-curriculum/
Page 33: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

33© www.attendanceworks.org

Purpose of the Teaching

Attendance Curriculum

Give school leaders a quick way to equip teachers

and school staff with evidence-based strategies to

improve attendance

Rally school staff to act as the first line of

prevention and early intervention

Inspire better attendance practices that are

positive, proactive and problem-solving

Page 34: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

34© www.attendanceworks.org

What are the key features

of our E-Learning

Modules?

Through a combination of videos and interactive

technology, these modules:

❖ Summarize key concepts and relevant research

❖ Showcase effective practice while pointing out

common pitfalls

❖ Connect concepts to personal experience

❖ Apply knowledge to their own situations

❖ Link to available resources

Page 35: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

35© www.attendanceworks.org

Teaching Attendance

Curriculum

Three Online Learning Modules:

1. Why We Teach Attendance

2. Creating a Culture of Attendance(Primary and Secondary versions)

3. Using Data for Intervention and Support(Primary and Secondary versions)

Page 36: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

36© www.attendanceworks.org

Why We Teach Attendance

Module 1: Why We Teach Attendance

What Is Chronic Absence?

Why Does it Matter?

How Can We Make a Difference?

Who Can Do Something?

What Are Our Next Steps?

Page 37: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

37© www.attendanceworks.org

Lays a foundation for taking

a tiered approach that

begins with engagement

and prevention

Page 38: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

38© www.attendanceworks.org

Uses personal experiences

to reminds everyone of

the important influence

they have on children

Page 39: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

39© www.attendanceworks.org

Encourages reflection about

the implications of negative

as well as positive

experiences

Page 40: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

40

Chronic Absence is Like a

Warning Light on Your Car

Dashboard

THANKS!

Any questions?

You can find me at @attendanceworks & [email protected]

The Parallels:

✓ Ignore it at your personal peril!

✓ Address early or potentially pay

more (lots more) later.

✓ The key is to ask why is this blinking?

What could this mean?

Page 41: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

Hedy Chang, Executive Director

[email protected]

Cecelia Leong, Associate Director, Programs

[email protected]

Sue Fothergill, Associate Director, Policy

[email protected]

Catherine Cooney, Communications Manager

[email protected]

41www.attendanceworks.org

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
http://www.attendanceworks.org/
Page 42: School Every Day: Using Chronic Absence Data to Reduce ......Attendance Works advances student success and closes equity gaps by reducing chronic absence. Operating at the local, state,

▪ Share the webinar recording and deck with your colleagues

▪ If there are any questions for:

▪ Attendance Works: Cecelia Leong – [email protected]

▪ Schoolzilla: Anna Lutey – [email protected]

Look out for the info above in your inbox!

Thank you


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