SCA Board of Directors AGENDA 

July 17, 2019 Renton City Hall, 1055 S Grady Way, Renton, WA 

in the Council Chambers on the 7th floor 10 AM ‐ Noon 

 

1) Call to Order – Councilmember Leanne Guier, SCA President      2 minutes  

2) Public Comment – President Guier            10 minutes              

3) Consent Agenda – President Guier            3 minutes a. Minutes of the June 19, 2019 Board of Directors Meeting      Attachment 1  

Recommended Action: Approval of consent agenda 

 

4) President’s Report – President Guier            5 minutes  

5) Executive Director’s Report ‐ Deanna Dawson, Executive Director     10 minutes  

6) Resolution Setting 2019 Board Meeting Dates, Amended       5 minutes Recommended Action: Approval of resolution        Attachment 2 

 

7) Housing Interjurisdictional Team (HIJT) Staff Committee Appointment  5 minutes                           Attachment 3 

 8) Treasurer’s Report – Councilmember Hank Margeson, Treasurer    10 minutes 

a. July Finance Committee Minutes            Attachment 4 b. June Profit and Loss Statement             Attachment 5 

Recommended Action: Approval of June Profit and Loss Statement   

c. 2019 Regional Associate Memberships/Sponsorships/Partners    Attachment 6  d. Update on Taxes, 2017 Audit e. 2020 Budget and Dues 

           9)  PIC Chair’s Report ‐‐ Councilmember Ed Prince, PIC Chair      20 minutes 

a. July 10, 2019 PIC Meeting  (Meeting Materials) 

i. King County Charter Review 

ii. VISION 2050 

SCA Board of Directors Meeting July 17, 2019 11

 

 

iii. HB 1406 State Sales Tax Credit for Affordable Housing  

iv. Levies and Ballot Measures in King County  

v. Potential Upcoming SCA Issues 

 

10) City Administrator’s Report – Bob Larson          5 minutes Attachment 7 

 

11) Discussion Items                  40 minutes a. 2019 Events, Forums b. 2020 Board Leadership c. AWC Conference Recap d. Affordable Housing e. Homelessness f. METRO Connects g. King County Charging Standards h. 2019 SCA Retreat 

i. 2019 as year of transition: (1) Retirements update (2) Identifying and developing future leadership 

ii. Supporting members on regional boards and committees iii. 2019 priorities: 

(1) Affordable housing (2) Transportation (3) Apprenticeships and workforce development (tie) (3) Equity and inclusion (tie) (5) Civility in public life, countering toxic social media 

iv) Communicating Benefits of SCA             i. 2019 Accomplishments 

           12) Upcoming Events/Meetings 

a. SCA Networking Dinner (guest speaker Greater Seattle Partners CEO Brian McGowan, sponsor Boeing) – Wednesday, July 31, 2019 – 5:30 to 8:00 PM – Renton Pavilion and Event Center  

b. SCA Public Issues Committee – Wednesday, September 11, 2019 – 7:00 to 9:00 PM (6:00 PM Pre‐PIC Workshop) – Renton City Hall ‐ NOTE – NO AUGUST MEETING 

c. SCA Board Meeting – Wednesday, September 18, 2019 – 7:00 to 9:00 PM (6:00 PM Pre‐PIC Workshop) – Renton City Hall ‐ NOTE – NO AUGUST MEETING 

d. SCA Networking Dinner (guest speaker Commissioner of Public Lands Hilary Franz, sponsor Foster Pepper) – Wednesday, September 25, 2019 – 5:30 to 8:00 PM – Embassy Suites Tukwila  

e. SCA Networking Dinner (guest speaker TBD, sponsor Sound Transit) – Wednesday, October 30, 2019 – 5:30 to 8:00 PM – Renton Pavilion and Event Center  

f. SCA Annual Meeting (sponsor Comcast) – Wednesday, December 4, 2019 – 5:30 to 8:00 PM – Renton Pavilion and Event Center  

 13) For the good of the order               5 minutes 

 14) Adjourn 

SCA Board of Directors Meeting July 17, 2019 22

  

 

 

SCA Board of Directors MINUTES 

June 19, 2019 Tukwila City Hall, Hazelnut Room, 6200 Southcenter Blvd, Tukwila, WA 98188 

10 AM ‐ Noon  

 

1) Call to Order SCA Vice President Dana Ralph called the meeting to order at 10:04 AM. Present were members Hank Margeson, Nancy Backus, Catherine Stanford, David Baker, Bruce Bassett, Jim Ferrell, and Amy Ockerlander; and staff Deanna Dawson and Leah Willoughby. Davina Duerr joined the meeting during item 4. Absent were SCA President Leanne Guier and Board Members Ed Prince, Jeff Wagner, and Bob Larson. 

 2) Public Comment 

Ralph asked if there were any members of the public present for comment. Hearing none, this this portion of the agenda was closed. 

 3) Consent Agenda 

Backus Moved, Seconded by Ockerlander, to approve the consent agenda consisting of minutes of the May 15, 2019 SCA Board of Directors Meeting, April 2019 Profit and Loss Statement, April 2019 Balance Sheet, May 2019 Profit and Loss Statement, and May 2019 Balance Sheet (Attachments 1‐5.) The motion passed unanimously. 

  4) Executive Director’s Report 

Deanna Dawson, Executive Director, updated on the King County Homelessness System Redesign initiative (HIJT) Staff Committee appointment, summarizing the process by which nominations were sought, and reporting that two applications had been received to‐date. Board agreed that nominations will remain open. All interested parties may come to the first meeting of the committee; official appointments will take place at a later date. Other items are addressed elsewhere in the agenda.  

 5) Treasurer’s Report 

a. Update on 2019 Financial Picture SCA Treasurer Hank Margeson reported that the Finance Committee had reviewed the April 2019 Profit and Loss Statement, April 2019 Balance Sheet, May 2019 Profit and Loss Statement, and May 2019 Balance Sheet. Margeson updated the board on revenue and expenditures for 2019 year to date, reporting that additional sponsorships have offset unanticipated expenses, and SCA is on track to stay on‐budget.  

 b. 2019 Regional Associate Memberships/Sponsorships/Partners 

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Dawson reported on status of payment for current RAM/Sponsors/Partners (Attachment 1). Dawson reported on several potential sponsors. She also shared that Challenge Seattle may be interested in providing a grant focused around affordable housing. The Board was in approval.    Dawson discussed welcome/thank you notes to be sent, by Board Members to new SCA partners and members. Suggestion was made by Backus for SCA‐branded notecards. 

 c. Tax Update 

Dawson briefed regarding the penalty fee SCA received because of accountants’ improper filing of error. Finance committee had instructed to pay at last meeting. Following the meeting, the IRS granted SCA a 60‐day reprieve from fees and interest while SCA’s request for relief was reviewed.  Board was in approval for the change in plan to wait for a response to Dawson’s letter before proceeding in payment. The Board concurred with recommendation of Finance Committee to work with accountants on payment, as it the penalties were caused by their error.  Dawson briefed on status of 2017 Audit and factors around why it has not wrapped. Dawson will follow‐up at a future meeting.    Dawson also added an update on staffing.  

d. 2020 Budget and Dues  Dawson reported on upcoming 2020 budget. Drivers will include numbers from OFM, CPI‐W, and insurance premiums  Board agreed the Executive Committee will be responsible for the performance review and salary review of the Executive Director and make a recommendation to the Board for salary in the next year.   

e. Other Updates  Dawson addressed questions of staff turnover, adding salary and benefits are bulk of budget, and SCA should continue to have built‐in amounts in budget for staff increases as appropriate.   Dawson reported on costs incurred by SCA for processing fees on event tickets. Regarding suggestions on raising ticket cost and passing on the processing fee to the buyer, board agreed that the issue will be discussed by Events and Finance Committees.  

 6) PIC Chair’s Report 

As Ed Prince, PIC Chair was absent, Dawson summarized PIC content: a. June 12, 2019 PIC Meeting 

i. Pre‐PIC Workshop with King County Metro Transit Dawson briefed members on a presentation from Metro re funding for Metro Connects.  

 ii. Regional Transit Committee (RTC) Appointment 

Margeson moved, seconded by Ockerlander, to move Dennis Higgins, Kent, from alternate to member of the RTC, and to appoint Kim Lisk of Carnation, as alternate to the RTC as recommended by the PIC and PIC Nominating Committee. It was noted that Lisk will need to miss one to two meetings in the summer. The motion passed 

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unanimously.  

iii. King County Charter Review Dawson gave an overview of the Charter Review Commission process. Two SCA members (Sean Kelly and Toby Nixon) serve on the Charter Review Commission. Nixon has been tasked with doing outreach to SCA on a proposal to change the three regional committees established in the Charter – Regional Water Quality Committee (RWQC), Regional Transit Committee (RTC), and Regional Policy Committee (RPC). Specifically, there had been a proposal to combine the three committees into one. In order to assist Nixon in getting feedback, SCA put together a committee consisting of the SCA caucus chairs from the three regional committees (Leanne Guier, Hank Margeson, and John Stokes). Initial feedback from that group was against combining the committees. The group felt that They agreed that there is room for improvement in how the committees function, and that efforts should be made to foster better dialogue and communication between cities and the county on the regional committees. But combining the committees would not further this goal, and would limit the number of city officials who could participate. The group sought feedback from the PIC, who agreed with this initial feedback. The group will also be seeking feedback from current and former members of the regional committees, and city staff. The Board agreed with this proposed course of action and agreed with the initial feedback. The Board agreed that they would likely send a letter to the Charter Review Commission once outreach was completed and feedback had been gathered.  

iv. Homelessness Response Governance and System Recommendations Dawson summarized current status. Members asked questions around why a new layer of bureaucracy to address changes in the homelessness system is needed. Board members agreed that if a new entity was created, SCA should have strong representation.   Backus gave an update on the meeting with ELG Executive Leadership, which consists of herself, Dave Upthegrove, Jeanne Kohl‐Welles, and Rob Dembowski. This group has expressed importance of SCA representation. Board agreed that other officials should be at the table, as they are who will be held accountable by the public. Dawson and Backus will continue to update. Ferrell exited the meeting following this item.   

v. Vision 2050 Dawson shared that PIC was updated at last meeting, and an upcoming Pre‐PIC is in‐planning.  

vi. King Conservation District Proposed 2020‐2024 Rates Dawson gave an update on continued discussions around whether there will be an increase this year.  Process is still being determined; SCA will continue to monitor and report.   

vii. Levies and Ballot Measures in King County Dawson asked for current and ongoing updates on levies and ballot measures. Ralph shared that Kent is considering a public safety levy.   

viii. Potential Upcoming SCA Issues Dawson reported that PIC will meet in July; will not meet in August. SCA is looking at a Pre‐PIC presentation for September around the Martin v. Boise decision, with possible presenter from 

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MSRC, along with possible others. Looking at other future Pre‐PIC presentations around social media and around equity and inclusion  Dawson suggested and the board was in approval that 2019 caucus meetings should be held together as one Pre‐PIC session, as in 2018, as opposed to holding two separate caucus meetings in addition to the PIC meeting.  

  

 

7) City Administrator’s Report As Bob Larson was absent from the meeting, Dawson summarized topics covered in the last City Managers meeting. (Attachment 2) 

 

8) Discussion Items a. Intercity Study Mission Debrief 

Dawson, Ralph and Stanford debriefed the experience and value of the Chamber Intercity Study Mission; encouraged Board Members to attend the Regional Leadership Meeting in March.  

b. AWC Conference Dawson asked if members were attending and commented on the importance of reaching out and developing relationships with fellow community leaders for the development of inter‐city partnerships.  

c. SCA Letter with King County Housing Authority/Comcast Internet Essentials Dawson summarized and Members reviewed proposed letter to be sent out to constituents. Members present confirmed their inclusion or non‐inclusion of their respective signatures on the letter.   

d. King County Charging Standards Dawson, Ferrell, Ralph, and Backus gave the Board an overview of a meeting of South County mayors, chiefs, and 

prosecutors to discuss concerns around the King County Prosecuting Attorney’s Filing and Disposition Standards, 

and the impact on their cities. The group will be meeting again to continue the discussion. Board members were 

encouraged to do outreach to their Chiefs to see if they had similar concerns.  

 

e. Greater Seattle Partners (GSP) Dawson gave the Board an update on discussions with GSP, and the new ADO for King County, which is 

now housed at the Seattle Chamber. The Board discussed expectations regarding funding of the new 

entities. 

 f. Affordable Housing—Update on Challenge Seattle/Microsoft Initiative 

The Board discussed next steps on working together on middle‐income affordable housing. Dawson inquired as to whether the Board preferred to have discussions via the new County Affordable Housing Committee, or whether they wished to have SCA discussions. The Board indicated a preference for the latter, and discussed holding some initial discussions at the sub‐regional level.  

 g. Board Meeting Location – Renton  

Dawson reminded that July Board Meeting will be first at new location in Renton City Hall. Remainder of 2019 meetings will be at the new location.   

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h. 2019 Networking Events and Annual Meeting Dawson reported on sponsors and speakers for upcoming events.  Boeing is sponsoring, Brian McGowan from GSP will be speaking for July 31st event; Foster Pepper sponsoring and Commissioner of Public Lands, Hillary Franz, will be speaking September 25th event; Sound transit is sponsoring, and panel is to be determined for October 30thevent. Comcast is sponsoring the annual event on December 4th and panel is to be determined.   

i. 2020 Board Leadership  Dawson reported on upcoming board leadership seats: seats of Ferrell, Ralph, Margeson, and Stanford, and Ockerlander will all be up. Bassett is retiring, so his seat will also be up for election. Guier will rotate to position of Past President, so the South Valley seat will be up. PIC Chair, currently Prince, will end his term and rotate off. Dawson asked that members consider let her know whether they intend to run for reelection.  She reported on possible new committee of past presidents.   

j. 2019 SCA Retreat  Dawson reviewed the retreat summary and noted current priorities and events: 

i. 2019 as year of transition:  1. Retirements update  2. Identifying and developing future leadership  

ii. Supporting members on regional boards and committees  iii. 2019 priorities:  1. Affordable housing  2. Transportation  3. Apprenticeships and workforce development (tie)  3. Equity and inclusion (tie)  5. Civility in public life, countering toxic social media  

iv. Communicating Benefits of SCA  Dawson noted need and group discussed importance of keeping those impacted involved. Backus noted the phrase, “need to be present to win,” which group agreed was an effective communication method.  

 k. 2019 Accomplishments  

Dawson asked members for recent accomplishments of SCA. Margeson noted SCA has been helpful in discussions around KCD rates. Dawson noted that SCA was asked to be present at Charter Review, and SCA’s feedback was sought. Margeson noted Challenge Seattle’s partnership and support for SCA’s work on affordable housing.   

9) Upcoming Events/Meetings Ralph summarized upcoming events and meetings: 

 a. SCA Public Issues Committee – Wednesday, July 10, 2019 – 7:00 – 9:00 PM (with workshop on VISION 

2050 immediately preceding meeting at 6:00 PM) – Renton City Hall  b. SCA Board of Directors Meeting – Wednesday, July 17, 2019 – 10:00 AM – noon – Renton City Hall  c. SCA Networking Dinner (with guest GSP CEO Brian McGowan, sponsor Boeing) – Wednesday, July 31, 

2019 – 5:30 PM – 8:00 PM – Renton Pavilion Event Center   

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10)  For the good of the order     Duerr noted that a joint meeting of the King and Snohomish County Councils will be held at Bothell City Hall  on July 1 to determine the new State Senator (and potentially Representative) for the 1st LD.           

11)  Meeting adjourned at 11:59am.        

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Sound Cities Association Board Resolution 2019-2

Board of Directors Schedule of Regular Meetings

WHEREAS, pursuant to Section 4.1 of the Bylaws of Sound Cities Association, the Board of Directors shall have general control and supervision over the corporation and shall be empowered to determine all questions of policy that may arise in all intervals between annual membership meetings; and

WHEREAS, Section 4.6 of the Bylaws of Sound Cities Association provide that, by resolution, the Board of Directors may specify the date, time and place for the holding of regular meetings; and

WHEREAS, the Board previously adopted a resolution setting meeting dates and location for 2019, and the meeting location for meetings will be changed effective with the July 2019 meeting;

NOW THEREFORE: BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUND CITIES ASSOCIATION AS FOLLOWS:

SECTION 1. REGULAR MEETINGS. Regular meetings of the Board of Directors are hereby scheduled for the 3rd Wednesday of each month beginning at 10:00 a.m., excluding August as noted below.

The schedule for the remaining 2019 Board of Directors regular meetings is as follows:

• July 17, 2019

• No Meeting in August 2019

• September 18, 2019

• October 16, 2019

• November 20, 2019

• December 18, 2019

Additional meetings, or meeting cancellations, shall be noticed on the Sound Cities Association website, www.soundcities.org.

SECTION 2. LOCATION.

Meetings will be held at 1055 S Grady Way, Renton, WA 98057 on the 7th floor.

The location of each Board meeting will be posted on the Sound Cities Association website,

www.soundcities.org, and will be set not less than 24 hours in advance of the meeting.

SCA Board of Directors Meeting July 17, 2019 99

Sound Cities Association Board Resolution 2019-2

Board of Directors Schedule of Regular Meetings

SECTION 3. EFFECTIVE DATE. This Resolution supersedes Board Resolution 2019-1 Board of Directors Schedule of Regular Meetings, and shall be in full force and effect from and after its adoption and approval.

PASSED BY THE BOARD OF DIRECTORS OF THE SOUND CITIES ASSOCIATION ON JULY 17, 2019.

Leanne Guier, SCA President Date

Attest:

Deanna Dawson, SCA Executive Director Date

SCA Board of Directors Meeting July 17, 2019 1010

Housing Interjurisdictional Team Staff Nominations

Committee Background ................................................................................................................................ 1

Janet Lewine, Bellevue .................................................................................................................................. 2

Sharon Gavin, Sammamish ........................................................................................................................... 2

Lauri Anderson, Kenmore ............................................................................................................................. 2

David Miller, North Bend .............................................................................................................................. 3

Coleen Kelly, Shoreline ................................................................................................................................. 3

Committee Background

The Housing Interjurisdictional Team is the staff committee that is tasked with supporting the

work of the recently formed King County Affordable Housing Committee.

Per the charter that created the Affordable Housing Committee, the HIJT is to be composed of

staff from King County, the City of Seattle, other cities, transit agencies, and nonprofit and

stakeholder groups. This includes representatives from sub-regional collaborations such as

ARCH (A Regional Coalition for Housing) and SKHHP (South King Housing and Homelessness

Partnership). Staff work will be directed by the Committee and the annual work plan and will

include:

• drafting the Committee’s annual work plan and schedule

• preparing draft agendas and materials for meetings

• providing technical assistance to the cities and the County on affordable housing policy

including identification and sharing of best practices and model legislation

• preparing a data dashboard

• preparing the annual report

The full membership of the committee is still being identified. Originally it was proposed that

SCA would appoint four members to the HIJT. However, other participants and staff forming

the committee have said they are comfortable with including additional SCA city staff members

at SCA’s discretion.

SCA Appointees to the Affordable Housing Committee:

Members

Mayor David Baker, Kenmore

Mayor Debbie Bertlin, Mercer Island

Councilmember Claude DaCorsi, Auburn

Councilmember Nancy Tosta, Burien

Alternates

Mayor Ken Hearing, North Bend

Councilmember Marli Larimer, Kent

Councilmember Ryan McIrvin, Renton

Deputy Mayor Lynne Robinson, Bellevue

SCA Board of Directors Meeting July 17, 2019 1111

Applicant Information

Janet Lewine, Bellevue Janet has worked in comprehensive planning for 25 years, primarily on housing issues. She is currently the Implementation Manager for Bellevue’s Affordable Housing Strategy. Janet has worked closely with regional housing efforts including 4 years as an ARCH Housing Planner. 425-452-4884 or jlewine@bellevuewa.gov

Sharon Gavin, Sammamish My name is Sharon Gavin; I’m the Communications Manager for the City of Sammamish and I am interested in participating in the Housing Interjurisdictional Team supporting the King County Affordable Housing Committee.

My skill set includes 20+ years in speechwriting, social media, news releases, op-eds, community engagement, etc.; from reading the Committee Charter I think I would be useful for preparing the annual report and other public-facing documents.

Affordable housing is an important issue for every community and if I can help and I would like to serve.

Thank you for your consideration.

Lauri Anderson, Kenmore

I would like to express my interest in, and qualifications to serve on, the Housing Interjurisdictional Team (HIJT) for the Affordable Housing Committee. The Kenmore City Council has made increasing and preserving the options for affordable housing a paramount Council goal. In fact, Kenmore’s mayor served as co-chair to the Regional Affordable Housing Task Force that produced the Five Year Action Plan. The Council’s interest in this topic supports use of my staff time to further affordable housing approaches. Over the past few years, the City has taken a number of steps to support affordable housing, including:

• adopting a Housing Strategy Plan

• providing incentives to achieve affordable housing in several zoning districts, including in the City’s Transit Oriented Development District (TOD)

• working to preserve existing affordable housing in the City’s manufactured housing communities,

• passing a 90-day notification of rent increase

• continuing to fund affordable housing efforts through A Regional Coalition for Housing (ARCH)

SCA Board of Directors Meeting July 17, 2019 1212

• expanding areas eligible for a multifamily tax exemption

• approving a Mary’s Place homeless shelter in a former County office site

• adopting new rules for indoor and outdoor temporary homeless shelters As staff to the Kenmore Planning Commission and City Council, I have been involved in most of these affordable housing policy efforts. In my staffing role, I am very familiar with drafting work plans and schedules, preparing agendas and meeting materials, providing technical assistance to decisionmakers, and developing and staffing public participation opportunities. Too, I am familiar with the policy direction of Kenmore—a new suburban community, half-way between Seattle and Bellevue, working to create an urban, walkable downtown, and poised to support future bus rapid transit (2024) along the City’s main thoroughfare (SR-522).

David Miller, North Bend My interest in the position is because of the incredible need for workforce and affordable housing in our region. Whether the issue of housing affordability has resulted in homelessness, long commutes and the inevitable deterioration in quality of life, it must be addressed with practical approaches. For over 40 years I worked in both private and public employment in the fields or urban planning and real estate development. In my last assignment as Director of Public Works and Community Development for the City of Folsom in Sacramento County, I administered the approval and construction of nearly 200 rental affordable housing apartments. In every case the projects were constructed as below market rate apartment undistinguishable from market rate apartments. I have had experience with rehabilitation of market rate units under a program that exchanged investment in residential apartments in exchange for 20 year term affordability covenants. I also administered a HOME funds project offering rehabilitation loans to mobile homes to help residents on fixed income. There are a variety of potential solutions to solving the cost of living challenge for folks in King County. The problem is not unique to urban areas. Both urban and rural communities struggle to see workforce housing provided for those who work in our communities. In North Bend today we have conducted two studies to look at the issues of building height, location, parking and design for two affordable housing sites on public property in North Bend. We will continue with inquiries into potential funding for these projects and hopefully, have a 100% affordable rental project reaching 50-80% of County median income. I believe our City Council has the will and determination to continue to seek funding for this essential project in North Bend.

Coleen Kelly, Shoreline

Per instructions in a June 4th email from Leah Willoughby forwarded by my City Manager, Debbie Tarry, I am writing to express my interest in serving as an SCA staff representative on the newly forming Housing Interjurisdictional Team (HIJT).

SCA Board of Directors Meeting July 17, 2019 1313

I am new to the role of Community Services Manager for the City of Shoreline, but I have extensive background working on issues of human services and affordable housing during my 15 years of experience working for the City of Redmond, most recently as Assistant Director of Community Planning. In that role, as in my current role, I had direct responsibility for the City’s human services activities which overlap greatly with the cities’ efforts related to affordable housing. In addition, I am currently serving as the N/E SCA representative on the King County Homelessness System Redesign initiative. My primary interest in serving on the HIJT is to help ensure that issues important to Shoreline and North King County generally are represented. The North King County cities are not part of ARCH and do not have their own sub-regional entity to speak for them. I believe my background and experience position me well to serve this role for Shoreline in particular and for North County more generally.

SCA Board of Directors Meeting July 17, 2019 1414

  

  

SCA Finance Committee July 8, 2019, 1:00 PM 

SCA Offices – 6300 Southcenter Boulevard, Suite 206, Tukwila, WA 98188 Via conference call – Dial‐in Number: (712) 775‐7031, Meeting ID: 363409 # 

 1.  Hank Margeson, Treasurer called the meeting to order at 1:00 PM. Present were Treasurer Margeson and staff Deanna Dawson and Leah Willoughby. Present telephonically were members Nancy Backus, Bob Larson, and Bruce Bassett.  Member Bob Larson exited the meeting due to staff emergency before the conclusion of Item 6. Absent was member Dana Ralph.   2. Treasurer Margeson inquired whether anyone from the public wished to give comment. Hearing none, he closed this portion of the agenda.  3. Bassett moved, seconded by Backus, to approve the minutes of the June 10, 2019 meeting. The motion passed unanimously.      

 4. Dawson walked the committee through Attachments 2‐3: the June 2019 Profit and Loss Statement and the June 2019 Balance Sheet. Staff and committee identified the following issues and questions regarding the financial reports:  

a) Questions/Issues relating to Balance Sheet 

i. Under Payroll Labilities, why does FIT, SS, Medicare have a negative value? 

ii. Under Payroll Labilities, why does Medical/Dental/Vision/Life Ins have a negative 

value? 

iii. How can we update the Chart of Accounts to match the adopted SCA budget? 

iv. Why do so many items show as having balances under accounts receivable? 

v. Need explanation for Board Designated Reserves category as it appears on the 

Balance Sheet.  

b) Questions/Issues relating to Profit and Loss statement 

i. Why are employment taxes for 2019 higher than anticipated? 

ii. Are higher than anticipated salaries due to vacation payouts? How much were these 

payouts? 

iii. Why does depreciation show in the Profit and Loss statement, rather than just in the 

Balance Sheet? 

iv. WA Paid Family & Medical Leave is on the Balance Sheet, but missing from the P&L. 

v. Ongoing issue of PayPal fees falling under CC and Banking fees and needing fixed. 

vi. What is the Reconciliation Discrepancy under Other Expenses?  

vii. Why is there a negative value for CC, Banking, & Other Fees line? 

SCA Board of Directors Meeting July 17, 2019 1515

  

viii. A mis‐coded item in the amount of $111.50 needs reclassified from Event Expenses 

to Retreats/Mtgs/Conf/Dues/Events. 

c) Additional discussion items 

i. Mid‐year review option for budget 

ii. Format of financial reports for clarity 

Bassett moved, seconded by Backus, to approve the June financial reports with conditions as noted above. The motion passed unanimously.  5. Dawson provided an update on 2017 Audit and 2018 End of Year. Your Accounting Department, LLC (YAD) had reported that their research was completed. All errors were explained/ corrected, and SCA will pay a $104 to DRS to resolve sole discrepancy. This amount was agreed upon between YAD and DRS as the amount of discrepancy. The conclusion of this audit will allow SCA to finalize books for 2017.  6. Dawson updated the committee on a penalty from the IRS caused by SCA’s accounting firm’s failure to make deposits semi‐weekly. As discussed with the Board and Finance Committee previously, the IRS had abated a penalty for 3rd quarter 2018. SCA has now received a penalty related to 4th quarter 2018. Dawson has contacted the IRS and sent a follow up letter seeking abatement of the 4th quarter penalty. Dawson sought direction from the committee as to action when reply from IRS is received. Committee was in agreement that, if the IRS maintains that SCA owes the fine, SCA will pay the amount. Committee is also in agreement that, as this was an error of the accounting firm, if SCA does ultimately incur this fine, YAD will be asked to pay or share cost.    7. Dawson provided an update on 2019 SCA regional associate memberships, sponsorships, and partners. She noted that SCA has surpassed income amount budgeted for sponsorships, and that several payments from sponsors had been received since last finance meeting. Bassett suggested that an Accounts Receivable Aging Report be included with future meeting materials. Group agreed that open/unpaid lines should be highlight on the Sponsorship Tracking Sheet to communicate this information.   8. Dawson gave the committee an overview of financial impact of SCA staffing changes. She noted that the understaffing during the hiring process is expected to be about one and a half months, and the decreased payroll expenses during this time will help to even‐out unanticipated payroll expenses from earlier in the year. Dawson also noted that she was currently recruiting for a policy analyst rather than senior policy analyst, which may have an impact on the budget going forward.   9. The committee revisited the discussion on current SCA Board Policies regarding event registration fees. They noted that current policies allow for convenience charges charged by payment processing companies to be absorbed by SCA. (SCA uses PayPal; convenience fee per transaction is $.30 plus 2.9%.) Citing factors of increased number of tickets purchased online and increased registrations with credit card payments, Dawson noted that these fees have increased in impact on SCA’s Event income. Current 2019 expense amount‐to‐date is $536.91 (the sum of three events.) Dawson suggested fees be passed‐on to purchasers and noted this is a payment‐platform normality. Dawson also suggested that ticket prices for SCA events had not increased and suggested review of this for 2020.   Dawson also noted to the committee that the September event will be more expensive than other 2019 events, as an alternate, and more expensive venue, needed to be booked.   

SCA Board of Directors Meeting July 17, 2019 1616

  

10.  Dawson reviewed the Key Drivers of 2020 budget Attachment. Using the SCA Approved 2019 Budget for comparison, Dawson summarized: 

a) Income i. Dawson walked committee through OFM April 2019 numbers, highlighting largest increases 

and noting where increases would not be captured by SCA dues increases because of the currently adopted population cap. Also noted, CPI‐W data is due out on July 1lth.  

ii. Dawson noted substantial increase in sponsorship revenue for 2019. Not all of these sponsors may continue in 2020, and budget should be conservative on this front.  

b) Expenses i. Dawson reviewed impact of staffing changes on 2020 budget, noting SCA expects this cost 

will be lower for 2020 than in 2019. Dawson reviewed impact of current staff salary adjustments for 2020 budget, noting cost‐of‐living increases and performance reviews; including Executive Director review. Margeson offered suggestion of bonuses in lieu of raises. Dawson also noted annual increase in benefits cost; data on these increases from WCIF is expected as estimates by August 9th, and in official numbers mid‐September. Increases to PERS employer contributions will be checked. 

ii. Dawson noted contractual annual increases to office rent and printer lease. Office lease increases by $17.50 per square foot, equaling a monthly increase of $60.84 from 2019 rent rate, and a total annual increase of $730.08. Printer lease increases 5% on service portion, equaling a monthly increase of $16.79 from 2019 and a total annual increase of $201.48. 

iii. Dawson summarized expected expenses for accountants, legal fees, and consultants to decrease, noting anticipation of not continuing legislative monitoring services, and on‐going evaluation of accounting needs.  

iv. Dawson reviewed event costs to‐date and suggested a review of ticket prices and policies for the 2020 budget.  

v. Dawson noted awards and recognition category of 2019 was higher than average due to a high number of retirements.  

vi. Dawson suggested consideration of increase for meetings and retreats category, as meetings costs have increased.  

vii. Office 365 needs in budget 2020   10. The committee determined that there would be no August meeting, but asked that staff provide the committee with written materials in lieu of a meeting.   11. There were no items for the good of the order.  12. The meeting was adjourned at 2:29 PM. 

SCA Board of Directors Meeting July 17, 2019 1717

Jan 2019 Feb 2019 Mar 2019 Apr 2019 May 2019 Jun 2019 Total

Income

Member Dues 689,597.25 689,597.25

Regional Assoc. Membership Dues and

Event Sponsorship 54,500.00 5,000.00 11,500.00 6,000.00 1,500.00 7,500.00 86,000.00

Event Registration Revenue 5,495.00 0.00 3,845.00 2,740.00 3,235.00 90.00 15,405.00

Interest Income 879.80 1,246.23 1,398.38 1,299.34 1,321.53 1,270.39 7,415.67

Total Income $ 750,472.05 $ 6,246.23 $ 16,743.38 $ 10,039.34 $ 6,056.53 $ 8,860.39 $ 798,417.92

Expenses

Salaries 45,422.08 42,649.00 45,592.37 43,144.32 42,109.90 40,985.77 259,903.44

Taxes $ 3,640.33 $ 3,536.82 $ 3,793.32 $ 3,563.52 $ 3,495.71 $ 3,360.85 $ 21,390.55

Taxes-FUTA & SUTA 250.15 70.18 84.06 48.60 71.58 34.98 559.55

Taxes - FICA, Medicare 3,208.52 3,269.03 3,494.18 3,306.91 3,227.78 3,141.78 19,648.20

Taxes - L & I 73.34 88.32 98.34 152.81 87.02 69.03 568.86

Taxes-WA PFML 108.32 109.29 116.74 55.20 109.33 115.06 613.94

Staff Benefits $ 10,107.55 $ 10,005.61 $ 11,989.06 $ 11,177.87 $ 9,521.50 $ 9,443.71 $ 62,245.30

Pension Plan Contributions 5,370.39 5,471.88 5,849.53 5,535.44 4,642.88 4,850.00 31,720.12

Medical/Dental/Vision/Life Ins 3,951.16 3,951.16 5,427.41 4,994.18 4,249.20 3,882.72 26,455.83

Professional Development 65.00 65.00

Travel Reimburse/Car Allowance $ 721.00 $ 582.57 $ 712.12 $ 648.25 $ 629.42 $ 710.99 $ 4,004.35

Total 5000 Staff $ 59,169.96 $ 56,191.43 $ 61,374.75 $ 57,885.71 $ 55,127.11 $ 53,790.33 $ 343,539.29

Rent 2,333.90 2,333.90 2,333.90 2,333.90 2,333.90 2,333.90 14,003.40

Total Printing and Publication $ 368.00 $ 942.77 $ 369.21 $ 542.37 $ 369.21 $ 369.21 $ 2,960.77

Outside Printing & Publication 573.56 573.56

Copier/Printer Lease & Maint 368.00 369.21 369.21 542.37 369.21 369.21 2,387.21

IT Expenses $ 120.00 $ 120.00 $ 120.00 $ 1,546.90 $ 120.00 $ 120.00 $ 2,146.90

Other IT (software) 1,426.90 1,426.90

Website Design/Hosting 20.00 20.00 20.00 20.00 20.00 20.00 120.00

Internet 100.00 100.00 100.00 100.00 100.00 100.00 600.00

Phones 261.86 274.14 275.02 271.06 202.93 221.05 1,506.06

Office Supplies / Misc. 197.47 185.59 174.98 215.23 112.66 163.32 1,049.25

Total Office / Overhead $ 2,701.90 $ 3,276.67 $ 2,703.11 $ 2,876.27 $ 2,703.11 $ 2,703.11 $ 16,964.17

Event Pmts Processing Fee 182.49 3.69 136.06 87.00 110.22 5.00 524.46

Food/Beverage 4,490.86 3,794.16 3,986.36 12,271.38

Other Meeting Expenses 192.50 192.50 111.50 192.50 689.00

Total Event Expenses $ 4,865.85 $ 3.69 $ 136.06 $ 4,073.66 $ 221.72 $ 4,183.86 $ 13,484.84

Consultants 1,500.00 3,989.00 2,000.00 2,000.00 9,489.00

Retreats/Mtgs/Conf/Dues/Events 1,159.52 1,041.41 388.75 312.78 3,564.59 619.66 7,086.71

Total Board / Org Development $ 2,659.52 $ 5,030.41 $ 2,388.75 $ 2,312.78 $ 3,564.59 $ 619.66 $ 16,575.71

Accounting Fees $ 2,972.00 $ 9,113.20 $ 2,174.50 $ 1,034.00 $ 1,437.50 $ 1,374.70 $ 18,105.90

Contingency Fund 221.94 9,497.74 431.02 340.00 10,490.70

Total Expenses $ 73,170.50 $ 74,154.65 $ 69,337.65 $ 79,713.35 $ 63,920.64 $ 63,516.03 $ 423,812.82

Net Income $ 676,820.98 -$ 67,908.42 -$ 52,594.27 -$ 69,674.01 -$ 57,864.11 -$ 54,655.64 $ 374,124.53

Monday, Jul 15, 2019 12:05:11 PM GMT-7 - Accrual Basis

SOUND CITIES ASSOCIATION

Profit and Loss by MonthJanuary - June, 2019

SCA Board of Directors Meeting July 17, 2019 1818

Regional Associate Member/Partner/Sponsor 

Payment Tracking 2019

12345678910111213141516171819202122

23242526272829303132

33

343536373839404142

434445

A B C D EEntity Level Invoiced Last Payment Received Paid

Almond and Associates Partner In Kind n/a n/a

Association of Washington Cities Regional Associate Member 500$                    Paid February 2019 500.00$                

AT&T Regional Associate Member 500$                    Paid June 2019 500.00$                

Boeing Partner 6,000$                 Paid July 2019 6,000.00$             

Boeing Sponsor ‐ July 2019 2,500$                 Paid July 2019 2,500.00$             

Cedar Grove Regional Associate Member 500$                    Paid January 2019 500.00$                

Centurylink Partner 6,000$                 Paid January 2019 6,000.00$             

Comcast Partner 6,000$                 Paid June 2019 6,000.00$             

Comcast Sponsor ‐ December 2019 2,500$                 Paid June 2019 2,500.00$             

Foster Pepper Regional Associate Member 500$                    Invoiced June 2019

Foster Pepper Sponsor ‐ September 2019 2,500$                 Invoiced June 2019

Gordon Thomas Honeywell Regional Associate Member In Kind n/a n/a

Gordon Thomas Honeywell Sponsor ‐ May 2019 2,500$                 Paid April 2019 2,500.00$             

Inslee Best Doezie & Ryder PS Sponsor ‐ April 2019 2,500$                 Paid February 2019 2,500.00$             

Inslee Best Doezie & Ryder PS Regional Associate Member 500$                    Paid February 2019 500.00$                

The Johnston Group Regional Associate Member 500$                    Paid May 2019 500.00$                

Jurassic Parliament Regional Associate Member In Kind n/a n/a

King Conservation District Regional Associate Member 500.00$               Paid July 2019 500.00$                

King County Dept of Assesments Regional Associate Member 500.00$               Paid June 2019 500.00$                

King County Library Systems Regional Associate Member 500.00$               Paid June 2019 500.00$                

Marketing Solutions Partner In Kind n/a n/a

Master Builders Association of King & 

Snohomish Counties Regional Associate Member 2,000$                  Paid June 2019 2,000.00$              

Microsoft Partner 6,000$                 Paid May 2019 6,000.00$             

NorCom Regional Associate Member 500$                    Paid February 2019 500.00$                

Port of Seattle Partner 6,000$                 Paid February 2019 6,000.00$             

Outcomes by Levy Regional Associate Member 500$                    Paid July 2019 500.00$                

PRR Regional Associate Member 500$                    Paid May 2019 500.00$                

Puget Sound Energy Partner 6,000$                 Paid June 2019 6,000.00$             

Recology CleanScapes Partner 6,000$                 Paid February 2019 6,000.00$             

Republic Services Partner 6,000$                 Paid January 2019 6,000.00$             

Saunderson Marketing Regional Associate Member In Kind n/a n/a

Seattle Building and Construction 

Trades Council Partner 6,000$                  Paid July 2019 6,000.00$              

Seattle Building and Construction 

Trades Council Sponsor ‐ January 2019 2,500$                  Paid July 2020 2,500.00$              

SoundTransit Regional Associate Member 500$                    Invoiced June 2019

SoundTransit Sponsor ‐ October 2019 2,500$                 Invoiced June 2019

Waste Management Partner 6,000$                 Paid June 2019 6,000.00$             

Total 86,000$               80,000.00$          

Entity Level Last Payment Received

AFT Washington Regional Associate Member 500$                    Paid December 2018

Green River College Regional Associate Member 500$                    Paid September 2018

Washington Hospitality Association Regional Associate Member 500$                      Paid October 2018

Total 1,500$                

status as of 7/16/2019

SCA Board of Directors Meeting July 17, 2019 1919

CITY MANAGERS AND ADMINISTRATORS

JULY MEETING AGENDA

WEDNESDAY, JULY 10, 2019

9:30 TO 11:30 AM RENTON CITY COUNCIL CHAMBERS

1055 S GRADY WAY, RENTON, WA 98057

9:30 AM A. WELCOME & INTRODUCTIONS DEREK MATHESON, CAO, CITY OF KENT

9:35 AM B. NEW CROSS-LAMINATED TIMBER CONSTRUCTION

OPPORTUNITIES UNDER AMENDED STATE BUILDING CODES SKIP SWENSON OF FORTERRA, JOE MAYO OF MAHLUM, AND ETHAN MARTIN OF WOODWORKS

10:05 AM C. KING COUNTY VETERAN’S, SENIOR, AND HUMAN SERVICES LEVY LEON RICHARDSON, ASSISTANT DIVISION DIRECTOR, KING COUNTY, DEPT. OF COMMUNITY & HUMAN

SERVICES

10:35 AM D. ROUND TABLE DISCUSSION ON COUNCIL ELECTIONS –

CONTINUED FROM JUNE PLEASE SHARE WHAT’S ON THE HORIZON WITH YOUR COUNCIL ELECTIONS THIS YEAR

11:00 AM E. METRO TRANSIT’S CURRENT INITIATIVES ROB GANNON, GENERAL MANAGER, METRO TRANSIT

11:25 AM F. SCA UPDATE

DEANNA DAWSON, EXECUTIVE DIRECTOR, SOUND CITIES ASSOCIATION (SCA)

11:30 AM G. ADJOURN

SCA Board of Directors Meeting July 17, 2019 2020