sca board of directors meeting october 15, … - sca board minutes... · board has just approved...

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SCA BOARD OF DIRECTORS MEETING

October 15, 2015 – 9:30 a.m. Regina Construction Association Training Room 1935 Elphinstone Street, Regina, Saskatchewan

MINUTES

ATTENDANCE: Janis Dubreuil, Allan Webb, Ron Smith, Cory Richter, Rob Istace, Jan

McLellan Folk, Sam Shaw, Tyler Pochynuk, Sean Hamelin, Jason Duke,

Justin Hoyes

REGRETS: Laird Ritchie, Corey Hunchak, Dave Kanciruk

STAFF: Mark Cooper, Amanda Thick, Kristin Wagman

CALL TO ORDER: The meeting was called to order at 9:40 a.m. by Jason Duke.

1. ADOPTION OF AGENDA:

Cory Richter / Allan Webb

THAT the Board of Directors adopt the agenda as presented.

Carried

2. ADOPTION OF MINUTES:

Ron Smith / Janis Dubreuil

THAT the Board of Directors accept the minutes of the September 24, 2015,

Board Meeting as presented.

Carried

3. REPORTS FROM INTEGRATED PARTNERS:

Items of Note

Saskatoon Construction Association (SKCA)

The SKCA continues to be successful with recruitment and retention as

membership numbers have increased for the last 25 years. They have

reached an all-time high of 640 members.

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Engagement with those members is also increasing – there are several

new members attending events and the Young Executives committee

remains very active.

Upcoming events for the SKCA include the joint AGM on November 24,

the 55th Annual Curling Bonspiel in January, gala in April, and golf

tournament in August.

Regina Construction Association (RCA)

The RCA is also at an all-time high in membership numbers at 435. The

Board has just approved their budget and reviewed their strategic plan.

They met with the Regina Public School Board, Regina Public Libraries,

City of Regina, and the consultant regarding the public tendering

practices for the North Central shared facility.

In regards to events, the Future Construction Leaders held a successful

golf tournament in September, the RCA and SCA are co-hosting a

Quality of Construction Documents workshop, the AGM will be held on

November 26, and the RCA will be involved in the upcoming BOMA

conference in September 2016.

RCA continues to work on significant education planning and promotion

of the jobs grant.

Saskatchewan Heavy Construction Association (SHCA)

The SHCA has recently been primarily focused on the Regina Bypass

project amid concerns that local involvement in this major project will be

minimal.

As well, there are concerns that the costs of the Bypass project are

impacting government’s spending on other highway projects, creating

challenges for Saskatchewan contractors.

Prince Albert Construction Association (PACA)

Prince Albert Construction Association (PACA) had a board meeting on

October 14, which the SCA President attended. PACA has 85 members.

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PACA continues to attempt to resolve their concerns with the tendering

practices of the Prince Albert Parkland Health Region. Despite numerous

meetings and commitments, the PACA has not yet seen any information

on the outcomes of the tender. The SCA President will send out a blog

post about this issue in the coming weeks.

Upcoming events include the PACA Christmas Social to be held on

December 3, and the annual golf tournament in July. The PACA Board is

very interested in co-hosting a Quality of Construction Documents

workshop after the initial workshop in Regina.

Moose Jaw Construction Association (MJCA)

The MJCA had a Board meeting on September 14. They continue to

work on their rebranding and reimaging. Membership numbers remain at

55.

The MJCA Bylaws have been revised and are ready for their Board to

review.

Janis Dubreuil / Ron Smith

THAT the Board of Directors accept all reports from integrated partners as

presented.

Carried

4. MEMBER ENGAGEMENT REPORT:

Tyler Pochynuk / Justin Hoyes

THAT the Board of Directors approve the Member Engagement Report as

presented.

Carried

5. STRATEGIC PLAN REPORT CARD:

Sam Shaw / Rob Istace

THAT the Board of Directors approve the Strategic Plan Report Card as presented.

Carried

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6. ADMINISTRATION REPORTS:

6.1 – SCA General Update

In regards to Industry Workforce Development, the Board had questions about how to

fully engage industry partners within aboriginal communities, and how to measure

engagement with the aboriginal community.

The Board also had questions about the number of sponsorship opportunities

available and the target audiences.

6.2 - Advocacy Update

There was discussion around WCB and the structure of the WCB Board. The SCA will

focus its advocacy efforts on the governance of WCB, which should sort out other

issues.

There was discussion and questions around Prompt Payment Legislation and joint

resourcing of this work by interested parties.

Cory Richter / Janis Dubreuil

THAT the Board of Directors accept the SCA General Update, and the

Advocacy Update as presented.

Carried

6.3 DEL Communications and Roster Book

There was discussion about the frequency of contact from DEL when soliciting

advertisements.

Jan McLellan Folk / Sam Shaw

THAT the Board of Directors direct the President to sign the multi-year

Membership Roster and Buyer’s Guide production and advertising sales

contract with DEL Communications.

Carried

7. REPORTS FROM BOARD APPOINTMENTS:

Saskatchewan Construction Safety Association (SCSA)

The President gave a brief update on SCSA. He indicated that SCA representatives

have been expressing frustration with the progress of issues brought to SCSA Board,

and the governance of that association. There was also some discussion in regards to

using the Canada-Saskatchewan Jobs Grant to access safety training.

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Saskatchewan Apprenticeship and Trade Certification Commission (SATCC)

SCA representatives to the SATCC Board, Drew Tiefenbach and Rhonda Hipperson,

attended the Board Meeting to provide an update from the SATCC, and provide the

SCA Board with an opportunity to ask questions and give feedback. Their update

included:

SATCC just had a meeting where they re-elected their Chair and Vice-Chair.

SATCC continues work on harmonizing the apprenticeship requirements across

all Canadian jurisdictions.

Statistics Canada is doing research on apprenticeship barriers and needs the

cooperation of companies that hire apprentices.

The SATCC Awards night is on October 23, 2015, in Regina.

They are working on getting more employer engagement in apprenticeship.

There was discussion about increasing the number of compulsory trades and that

individual trade boards are the avenue to pursue for that.

There was discussion about getting new trades designated and raising the bar of

professionalism within the trades.

It was noted that there may be a role for the SCA and SATCC to play together in

supporting industry organization with respect to professionalizing the trades.

There was discussion in regards to apprenticeship training and looking for ways that

the required safety training could become a mandated part of apprenticeship training.

Canadian Construction Association (CCA)

The Board reviewed the written report from Monte Allan, the SCA representative on

the CCA Board. It was noted that Kelly Miller begins his term as the SCA

representative following the CCA Annual Meeting in March 2016.

CANet

The Chief Operating Officers (COOs) of the SKCA, RCA, and SCA met in

Chamberlain on September 15, 2015, to create a job description for the new position

that the CANet Board will be hiring. The COOs recommended that CANet focus the

position on marketing and promotion, rather than technical expertise. The COOs also

recommended the use of a recruitment agency to hire for the position. They also

recommended that CANet create a strategic plan to help provide direction for the new

hire and for the organization.

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Allan Webb / Cory Richter

THAT the Board of Directors accept all reports from board appointments as

presented.

Carried

8. REPORTS FROM BOARD COMMITTEES

8.1 – Finance and Audit Committee

The Finance Manager presented the Finance and Audit Committee report, and the

September 30, 2015, Financial Statements, the 2015-2016 Budget, and 2016 Budget

Analysis.

The Board reviewed the material as presented. The President proposed adding up to

$2,000 to the budget for the purchase of conference phones to complement the video

conference services at our integrated partner associations.

Sam Shaw / Tyler Pochynuk

THAT the Board of Directors accept the September 30, 2015, Financial

Statements, and the 2015-2016 Budget with the proposed amendment of up to

$2,000 to purchase conference phones for integrated partner associations.

Carried

Cory Richter / Jan McLellan Folk

THAT the Board of Directors approve the funds to be reinvested in a term

deposit at RBC Bank, as long as the rate is equal to or greater than the current

rate at Conexus.

Carried

8.2 – Governance Committee

The Governance Committee met on October 2, 2015, and reviewed progress on the

priorities set by the SCA Board. The next committee meeting is October 28.

Sam Shaw / Sean Hamelin

THAT the Board of Directors approve the proposed Board orientation policy and presentation as presented.

Carried.

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8.3 – Advisory Council

The Advisory Council met on October 1, 2015, and will meet again on December 10.

Tyler Pochynuk / Janis Dubreuil

THAT the Board of Directors approve the Advisory Council report as presented.

Carried.

9. BOARD COMMUNIQUE HIGHLIGHTS

9.1 – Review of Action Items

The following action items were identified coming out of the Board meeting:

The 2015-2016 Budget will be adjusted to reflect the new expenditure of up to

$2,000 to purchase conference phones for integrated partner associations.

Funds will be reinvested in a term deposit at RBC Bank, as long as the rate is

equal to or greater than the current rate at Conexus.

The Board Orientation Policy is approved and will be executed.

Review SCA External Board Appointments and determine if they should be

regularly reporting to the Board.

The President will sign the Membership Roster and Buyer’s Guide contract with

DEL Communications, who will begin advertising sales this month.

Administration will produce both a sample letter and a sample submission with

respect to the WCB Committee of Review process.

Administration will complete the 2015–2020 Strategic Plan and 2015-2016

Operating Plan for review.

The President will compose a blog posting in regards to the Parkland Health

Region issue.

9.2 – Board meeting outcomes for communication

The following priority items were identified by the Board for communication to

members and the integrated partners.

Successes on procurement.

Approval of the 2015-2016 SCA Budget.

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The SCA Board met with SATCC representatives and discussed the process for

introducing additional compulsory trades and getting individual trades

recognized.

Member companies have expressed their desire to pursue the opportunity to

become organized associations. The SCA will help facilitate conversations

among these groups as needed.

The Saskatoon and Regina construction associations have both reached an all-

time high with membership numbers.

Changes to the Industry Workforce Development team, including the

introduction of a position in Saskatoon. SCA to express gratitude and

appreciation to Doug Folk, Howard Jesse, and Erwin Klempner for their years of

hard work.

The SCA has hired a new Manager, John Lax.

10. IN CAMERA ITEMS:

The Board then met In Camera to discuss any issues with respect to the performance

of the administration.

11. NEXT MEETING DATE: Thursday, November 12, 2015, via video conference.

ADJOURNMENT:

The meeting was adjourned by Jason Duke at 2:15 p.m. on a motion from

Rob Istace.

SCA Board Chairperson SCA President

MINUTES APPROVED ON: