2016 sca board meeting april 21, 2016 10:30 a.m. saskatoon ... board... · page 1 of 14 2016 sca...

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2016 SCA BOARD MEETING April 21, 2016 – 10:30 a.m.

Saskatoon Trades and Skills Centre 450 Avenue W North, Saskatoon

MINUTES

ATTENDANCE: Corey Hunchak (Chair), Jason Duke (Vice-Chair), Sam Shaw (Past

Chair), Shaun Cripps, Sean Hamelin, Justin Hoyes, Rob Istace, Carole

Morsky, Tyler Pochynuk, Laird Ritchie, Cory Richter, Brian Wallace

REGRETS: Ron Smith, Jan McLellan Folk

STAFF: Mark Cooper, John Lax, Amanda Thick, Megan Jane, Erwin Klempner,

Alieka Beckett, Derek Lothian, Jon Thiessen

CALL TO ORDER: The meeting was called to order by Corey Hunchak at 10:59 a.m.

1. ADOPTION OF AGENDA:

No amendments were made to the agenda.

Brian Wallace / Carole Morsky

THAT the agenda be adopted as presented.

Carried

2.1 ADOPTION OF MINUTES:

Tyler Pochynuk / Laird Ritchie

THAT the minutes of the January 21, 2016, Board Meeting be accepted as presented.

Carried

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2.2 CONFIRMATION OF ELECTRONIC DECISION RE: RETAINING THE SERVICES OF

DEREK LOTHIAN

Jason Duke / Shaun Cripps

THAT the Board of Directors confirm the results of the February 5th electronic vote

authorizing the contracting of the services of Derek Lothian to lead SCA activities in

the area of member engagement, member activation, and revenue growth.

Carried

3. REPORTS FROM INTEGRATED PARTNERS

3.1 – Saskatoon Construction Association

Brian Wallace provided an update on the Saskatoon Construction Association

in regards to upcoming events; the Saskatoon CA Gala has an expected record

attendance of 420 for April 22. Other events include the Spring General

Meeting and Meet the General Contractors on May 12, Education Sessions,

Young Entrepreneur Mentor Mingle on May 11, and the Golf Tournament on

August 12, which is limited to 288 people this year.

3.2 – Regina Construction Association

Sean Hamelin provided an update on the Regina Construction Association; the

Board of Directors Election will take place April 8-29 online, there are four

positions available, and outgoing directors include Sean Hamelin, Brent

Cherwinski, and Randy Hass. The President’s Event will take place on May 7.

RCA currently has 395 members.

The RCA met with the Regina District Industry Education Council at their last

Board Meeting, and the Board was given a presentation on school systems and

efforts to keep youth in school and engaged in the trades.

There have been discussions on creating a sub-committee for suppliers, locally

or provincially.

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RCA has been receiving complaints around the transparency of the tender and

award process with respect to the Regina Public School Board. There have

been requests for RCA to meet with the School Board on behalf of their

members, which the RCA did. Jason Duke noted that the SCA’s progress with

procurement may help. Mark Cooper noted that the Ministry has been helpful

with the issues around Regina Public Schools, and are willing to construct

policies accordingly. Mark Cooper and John Lax also noted that in addition to

the concern around the lack of transparency, members were also concerned

about the high number of alternates included in the tender. Discussion was had

over timing of information released and the number of alternates, and it was

agreed that balance is needed for appropriate disclosure. Cory Richter

indicated that Saskatoon boards react in the opposite way to Regina. It was

agreed that the SCA should continue to work with the Ministry to ensure

consistent policy application across all School Boards.

Megan Jane is no longer required to monitor RCA’s social media and was

thanked for her services win this role on behalf of the SCA.

Discussion was had around the P3 issue with Rosewood Alliance – news

reports state Westridge has stepped in to help Rosewood keep this moving

along.

Corey Hunchak thanked Sean Hamelin for presenting and for his time spent on

the board, as this is his last Board Meeting with the SCA.

3.3 – Saskatchewan Heavy Construction Association

Mark Cooper provided a written update from Ron Smith.

Carole Morsky noted that Ron Smith was elected as one of the members of the

CCA Executive Committee.

The Regina Bypass is seeing several contracts awarded to out-of-province

contractors, an issue for which the SHCA remains engaged in support of

greater work flowing to local contractors.

The SHCA has met with the new leadership at the City of Regina and has

established an agenda of concerns and priorities to be addressed.

After the provincial election, SHCA has renewed its engagement with the

Ministry of Highways and Infrastructure to ensure that elections promises

around highway spending are kept in a timely manner.

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3.4 – Prince Albert

Shaun Cripps provided an update on the Prince Albert Construction

Association.

The PACA Golf Tournament will be held July 22 at Cooke Municipal Golf

Course.

The Spring Wake Up event is May 5, with extended hours of shooting for the

event. The NAOSH BBQ also takes place on May 5.

The Quality of Documents session on April 13 was well attended, although the

panel talked in excess when each group could have been broken up for more

discussion, but overall a worthwhile event.

Also, the PACA Golf Tournament will be held July 22 at Cooke Municipal Golf

Course.

3.5 – Moose Jaw

Justin Hoyes provided an update on the Moose Jaw Construction Association.

The Think Construction Day Prairie South will take place on April 26, with 30

youth in attendance, as well as SATCC – this may become an annual event.

The Annual Beer ‘N Boar event is to take place on April 29

MJCA submitted their revised bylaws to the Corporations Branch last month,

and are awaiting confirmation of their approval.

Brian Wallace / Carole Morsky

THAT the reports from integrated partners be accepted as presented.

Carried

Action Items: SCA to plan a Supplier’s Dialogue Forum; SCA to work with the

Ministry of Education to ensure consistent policy application regarding

transparency of tender results across all School Boards.

4. MEMBER ENGAGEMENT REPORT

Derek Lothian presented the Member Engagement Report as distributed.

It was noted that the report had old data with respect to the number of SCA

members. SCA undertook to send out corrected information to the Board.

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Discussion was had on the use of affinity programs to increase membership

value and revenue for the SCA, as well as enhanced integration with partners.

Derek Lothian will be reviewing and refreshing current sponsorship and

revenue streams for the SCA.

Jason Duke inquired about a shared calendar for what all of the integrated

partners were doing. Mark Cooper noted that buildsask offers this service, but it

is perhaps under used. Laird Ritchie suggested a link be attached in monthly

reports to make users aware of it. Mark Cooper suggested that the SCA make

sure other associations post their events here.

Laird Ritchie / Cory Richter

THAT the Member Engagement Report be accepted as presented.

Carried

Action Items:

SCA to send out updated membership statistics to the Board.

SCA to encourage all associations to post their events on the buildsask

calendar.

5. STRATEGIC PLAN REPORT CARD

Mark Cooper presented the 2015-2020 Strategic Plan and 2015-16 Operating

Plan as distributed. Dark green indicates completion, light green indicates in

progress and on schedule, and red indicates behind schedule.

It is anticipated that all items of the 2015-16 Operating Plan will be completed

by the end of the fiscal year, with only three items being late in delivery.

Carole Morsky / Rob Istace

THAT the Strategic Plan Report Card be accepted as presented.

Carried

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6. ADMINISTRATION REPORTS

6.1. General Update

Mark Cooper provided the board with updates on the SCA, including the recent

requests to speak on the economy and industry. The SCA appears to be

becoming a go-to resource for those interested in the state of the provincial

economy and the role of construction.

Laird Ritchie questioned the value of paper invitations for the sponsor reception

on June 1, Elk Ridge Resort. Megan Jane responded that the paper invites act

as a reminder and adds personal touch.

The SCA anticipates that the sponsorship target will be met, and Derek Lothian

will be focused on selling the remainder.

This issue of We Build is the first time advertising revenues were not met.

There have been a few staffing changes at the SCA; Alieka Beckett is the new

Industry Workforce Coordinator in Saskatoon, and Derek Lothian will be

overseeing the Member Services area. Administration is in the process of

reviewing options for a new IT service provider.

SCA has coordinated a meeting of Audio-Visual companies to potentially form a

new industry association.

6.2. Advocacy Update

John Lax presented on Priority Saskatchewan and the working groups formed

by industry to address procurement issues. The group met twice during the

provincial election, without provincial representatives present, to review and

update provincial procurement manuals and templates. Jason Duke added that

SaskBuilds has an opportunity to make something of great value for members

and tax payers.

On April 13, the SCA hosted a Quality of Documents Dialogue session in

partnership with PACA in Prince Albert. The session was well attended and

deemed worthwhile, and the SCA will now look to arrange a similar session in

Saskatoon.

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The Prompt Payment Working Group has been established with the following

participating associations: SCA, General Contractors Association of

Saskatchewan, Saskatchewan Association of Architects, Electrical Contractors

Association of Saskatchewan, Mechanical Contractors Association of

Saskatchewan, Saskatchewan Masonry Institute Inc. and the Saskatchewan

Roofing Contractors Association.

The SCA will continue to work towards a Labour Market Intelligence Unit in

partnership with the Saskatchewan Chamber of Commerce. This should

enhance the SCA’s existing research services while reducing the current cost of

said services.

The Ministry of Government Relations has determined there is more work to be

done before advancing changes to the regulations regarding Building

Inspections and Accessibility Standards. Liard Ritchie noted that the Building

Inspection system is very arbitrary, and John Lax suggested this issue be

added to the Advisory Council agenda. Cory Richter noted the importance of

how buildings are inspected, rather than focusing on who should do the

inspections.

Mark Cooper noted that Manitoba elected a conservative government, and may

join the New West Partnership Agreement, the SCA sent a letter to Brad Wall

requesting that the Saskatchewan government engage Manitoba on this issue

soon. Other construction associations in the New West Partnership provinces

have also written to their provincial governments requesting the same.

6.3. Policy Position Papers

John Lax provided an update on SCA’s preparedness to build a policy

framework to form the basis of media responses and advocacy positions

moving forward.

John Lax would like to have a section on the website for the public, and one

strictly for members, for such items.

Cory Richter questioned the risk for opinions being taken out of context. John

Lax clarified that policies would be clear, one page descriptions.

Mark Cooper highlighted that this enables the SCA to be sustainable as an

organization. Sean Hamelin asked how high of a priority this is, to which Mark

Cooper responded that this is a Quarter 3 item, and has therefore been tagged

as a priority for this coming year.

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Shaun Cripps / Brian Wallace

THAT the policy process be tested as presented for a period of time, and presented

for further consideration at a future meeting of the Board

Carried

Action Item: SCA to further develop policy positions.

6.4. Sprinkler Systems Installer Compulsory Trade Request

John Lax presented a letter from Michael Chriest of the Sprinkler Systems

Installer Compulsory Trade Task Force to have commercial sprinkler systems

installation designated as a compulsory trade, with 13D systems exempt.

Discussion on the content of the letter was had, and the consensus was that its

content was beneficial to the industry.

Sam Shaw / Justin Hoyes

THAT the Board directs administration to draft a letter of support for the inclusion of

Sprinkler Systems Installers as a compulsory trade.

Carried

Action Item: The SCA to provide a letter of support for Michael Chriest regarding

commercial sprinkler systems installation to be designated as a compulsory

trade in Saskatchewan, with 13D systems exempt.

6.5. Skills Link 2016-2917 Contract Review

Erwin Klempner provided an update regarding the August 2015 – July 2017

Skills Link Program. The success of this program for members and youth has

lead the SCA to find two individuals to continue with the program. These

individuals are Jon Thiessen for Saskatoon, and Shaun McCall for Regina. The

SCA will receive a small administration fee for delivery of this program, if the

contract is approved by the Board.

Laird Ritchie inquired about any potential downfalls to running the program, to

which Mark Cooper responded that the schedule will be compressed, and the

SCA will have to be careful not to overburden staff, which should be avoided

with the new hires and proper division of administrative responsibilities between

Amanda Thick and Erwin Klempner. It was noted that this might necessitate the

contracting of bookkeeping services.

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Cory Richter / Tyler Pochynuk

THAT the Board authorizes the President to execute the Skills Link contract with the

federal government.

Carried

Carole Morsky / Sam Shaw

THAT all administration reports be accepted as presented.

Carried

Action Item: SCA to launch the Skills Link Program.

7. REPORTS FROM BOARD APPOINTMENTS

7.1. SCSA Update

Mark Cooper presented a written update from Kim Sutherland.

Corey Hunchak discussed his resignation, which was due to time constraints

and the extensive time commitments required to assist SCSA in navigating its

challenging governance situation.

Jason Davidson of PCL, and Sam Shaw of C & S Builders, put their names

forward to fill the position. Consensus was that Sam Shaw would a better fit as

an owner, and as a result of his experience with restructuring and developing

governance structures for Boards.

At the last SCSA meeting, quorum was not met for the second time in a row,

and prompted discussion to reduce the size of the SCSA Board. SCSA will be

reviewing their governance, bylaws, and board structure.

Cory Richter / Brian Wallace

THAT the SCA put Sam Shaw’s name forward at the SCA representative on the SCSA

Executive Committee.

Carried

Action Item: SCA to notify SCSA on the appointment of Sam Shaw as the SCA

representative.

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7.2. SATCC

Drew Tiefenbach provided a written report on activities at SATCC.

7.3. CCA

Kelly Miller, the new SCA representative on the CCA Board, provided a written

report on activities at CCA. Ron Smith is a new member of the CCA Executive

Committee. Mark Cooper noted that we will be asked to put a name forward for

the SCA/SHCA representative later this year.

Corey Hunchak commented on his time at the CCA Conference. Mark Cooper

noted that the SCA does not have a policy for who is sent to the CCA

conference. Mark Cooper and Amanda Thick will look at how other associations

approach this, and consider it within the budget.

7.4. CANet

Corey Hunchak provided a verbal update on the hiring process to retain the

services of a buildsask Manager. There have been four interviews with

candidates, and they are currently awaiting feedback from all Board Members.

It is CANet’s preference that the position is funded from the SCA to prevent

bias, and CANet does not want to be an employer. Mark Cooper noted that

space is limited and will likely need a different office space should the new

manager operate out of Saskatoon.

Justin Hoyes / Carole Morsky

THAT the Reports from Board Appointments be accepted as presented.

Carried

Action Item: SCA to develop a policy on CCA conference attendance.

8. REPORTS FROM BOARD COMMITTEES

8.1. Finance and Audit Committee

Jason Duke presented the March 31, 2016, Financial Statements. It was noted

that the SCA is projecting a larger surplus than originally budgeted. Carole

Morsky is now the Vice Chair of the Finance and Audit Committee.

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Cory Richter expressed concern over current revenue versus required revenue,

Summer Meeting and advertising in particular. Amanda Thick responded that

event registration and sponsorship should cover this. Roster and trade listings

will also bring in additional revenue.

Jason Duke / Laird Ritchie

THAT the March 31, 2016 Financial Statements be accepted as presented.

Carried

Jason Duke / Cory Richter

THAT the member fee remain static at $500 for the 2016-2017 membership year.

Carried

Action Item: SCA to notify the local construction associations and partners that

there is no increase in SCA membership fees for the upcoming year.

8.2. Governance Committee

John Lax presented updates on the Governance Committee, including changes

to the Election Policy, the completion of a Governance Manual, and the Joint

Board Committee progress.

Bill Preston was appointed to another one year term as the non-board

committee member.

In the Election policy, it was recommended that the following clause be

removed: “In the event that a ballot is received by the SCA within three

business days of the close of the balloting period, the Chief Electoral Officer

shall, at his sole discretion, be able to accept that ballot so long as the return

envelope remains sealed”

In the Election Policy, it was recommended that the nominating period for

Directors-at-Large open on September 1 or the first business day thereafter.

Housekeeping item: that the Election Policy be amended to allow the Board to

make changes to the Policy until August 31.

Sam Shaw / Shaun Cripps

THAT the Board approves the changes to the policy and make the additional

housekeeping change.

Carried

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Action Item: SCA to update the Election Policy.

8.3. Advisory Council

John Lax provided updates on the issues of procurement, safety, and the

Prompt Payment Working Group as identified by the SCA Advisory Council.

The Advisory Council met in February, and Laird Ritchie noted that attendance

was low the last two meetings, and suggested he send invitations out in outlook

as well.

Sean Hamelin asked about prompt payment on behalf of Jan McLellan Folk, to

which John Lax responded that he is now able to reach out to other provinces

to inquire why prompt payment groups failed, taking caution as to discovering

true reasons, while making it applicable to Saskatchewan.

Mark Cooper asked Sean Hamelin to elaborate on the suppliers issue in

Regina, to which Sean Hamelin noted that suppliers feel other groups have a

louder voice. Sean Hamelin will put Brent Cherwinski in contact with Mark

Cooper about including him on the appropriate committee, or something similar

to the future meeting of Audio-Visual Companies, facilitated by the SCA. Brian

Wallace indicated that in the 1970s there was a discussion around a suppliers

association. Carole Morsky noted the Suppliers Forum at CCA.

8.4. Standards and Practices Committee (Discussion Item)

Megan Jane presented research on other construction associations who make

use of a Standards and Practices Committee, and posed questions to the Board

around the SCA reinstating this committee.

Corey Hunchak noted the need for engaged committee members.

Laird Ritchie commented that the issues brought to such a committee are the

same issues addressed at Advisory Council meetings. Mark Cooper suggested

a twin mandate for advocacy and for standards and practices, and to redefine

the Terms of Reference to reflect this. Currently, the Advisory Council

represents associations, not individuals. Corey Hunchak noted the broad

spectrum of attendees at Advisory Council meetings.

Cory Richter agreed with Laird Ritchie’s concern of repetition. John Lax

distinguished differences between external, governmental issues and issues

specific to the industry.

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Rob Istace agreed with Laird Ritchie in that prompt payment arose from the

Advisory Council. Mark Cooper suggests to add this item for discussion at the

next Advisory Council meeting, and to look at options for changing the Terms of

Reference to accommodate the expanded mandate.

Jason Duke noted that there is no third party for job sites when a dispute

occurs, and questions if the SCA via the Advisory Council could provide that

service. Laird Ritchie expressed concern with liability. Mark Cooper notes that

the SCA does not want to get involved with specific on-site disputes. Individual

company disputes with one another is not the focus, but rather the trends that

arise from them.

Justin Hoyes / Carole Morsky

THAT all reports from Board Committees in Section 8 be accepted as presented.

Carried

Action Items:

SCA to determine the cause of, and address, the low attendance issues of

the Advisory Council.

SCA to work with the Advisory Council to explore an expanded Terms to

Reference to incorporate a Standards and Practices Committee.

9. BOARD COMMUNIQUE HIGHLIGHTS

9.1. Review of Action Items

Mark Cooper reviewed the following action items

o Encourage local associations to put their events on the buildsask calendar

o Launch Skills Link program

o Provide letter of support for Michael Chriest regarding making Sprinkler System Installation a compulsory trade

o Further develop policy positions

o Develop a policy on funding for CCA conference attendees

o Notify SCSA on the appointment of Sam Shaw as the SCA representative

o Plan a Supplier’s Dialogue Forum

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o Election Policy to be updated

o Notify integrated partners that the SCA membership fee will remain static at $500 for 2016-2017 membership year.

o Address the low attendance issue of the Advisory Council

o Work with the Advisory Council to expand the Terms of Reference to incorporate a Standards and Practices Committee.

9.2. Board Meeting Outcomes to Communicate to Partners

Notify integrated partners of SCA’s decision to have membership fees remain at

$500 for upcoming year.

Mark Cooper suggested sharing the buildsask calendar with partner

associations.

NEXT MEETING DATE Friday July 22, 2016, in Prince Albert.

Will elect SCA Chair and Vice Chair.

Board Meeting to take place in the morning, and golf in the afternoon.

Location: Cooke Municipality or RNF Ventures.

ADJOURNMENT

The meeting was adjourned by Corey Hunchak at 2:28 p.m. on a motion from Sean

Hamelin

2:31pm – Corey Hunchak called the In Camera Session to order – Discussion

points: Review of an Executive Coaching RFP to support the SCA President; Review

of SCA staffing changes in the last three years; and Discussion regarding recognition

of Amanda Thick’s time as Acting-President. In Camera Session was adjourned by

Corey Hunchak 3:18pm on a motion by Carole Morsky.

SCA Board Chairperson SCA President MINUTES APPROVED ON: