sauk centre city council regular meeting wednesday, … · 2017. 12. 19. · mayor...

SAUK CENTRE CITY COUNCIL

REGULAR MEETING

WEDNESDAY, JANUARY 5,2011 - 6:30 P.M.

AGENDA

1. Call to Order /Roll Call /Pledge of Allegiancea. Swearing in of Mayor Brad Kirckof and Council Members Keith Johnson and Michael

Olson

2. Approval of Agenda

3. Approval of Minutesa. December 15, 2010 - Regular Meeting (P. 1 -12)

4. Public Open Forum (Continents Limited to 3 Minutes)a. Scotland Bound Streeters — Margaret Kitterman

5. Public Hearings

6. Reports /Presentations /Awardsa. Park Board Report (P. 13 -14)

7. Action Items

a. Resolution No. 2011 -01, Resolution Adopting Rules of Order for Council Meetings (P. 15 -17)b. Resolution No. 2011 -02 Appointing Council Members to Serve on Various Boards and

Commissions and also Making Annual Appointments (P. 18)c. Resolution No. 2011 -03, Resolution Establishing 2011 Administrative Fee Schedule (P. 19 -24)d. Ordinance 703 Establishing 2011 Fee Schedule for Licenses and Permits (P. 25 -28)e. Ordinance 704 Authorizing Summary Publication of Ordinance 703 (P. 29 -30)f. Resolution 2011 -04 Accepting Donation of Hockey Boards (P. 31 -33)g. 2011 Non -Union Wage Scale (P. 34)

8. Unfinished Business

9. New Business

a. Request to Amend City Code — Re Lodging Tax (P. 35 -36)b. Dress Code Policy (P. 37)

10. Consent Agenda (P. 38 -42)a. Resolution No. 2011 -05 Accepting Contributionsb. Acknowledgement of Annual Contributionsc. Schedule of Claims

11. Informational Items

a. SCML Meeting (P. 43)b. Round Table — 2011 Goals (P. 44)

12. Adjournment

SAUK CENTRE CITY COUNCIL

REGULAR MEE'T'ING

WEDNESDAY, DECEMBER 15, 2010

1. CALL TO ORDER/ ROLL CALL/ PLEDGE OF ALLEGIANCE

The Sauk Centre City Council met in a Regular Meeting on Wednesday, December 15, 2010 at6:30 p.m in the City Hall Council Chambers pursuant to due notice bernU Qiven thereof Presentb b

were Mayor Brad Kirckof, Council Members Dave Thomas, Keith, Johnson, Warren Stone andAl Coenen. Also present were City Administrator Vicki Willer, City Plamier Sarah Morton,Public Works Director Butch Wessel, Police Chief Bryon Friedrichs,, and. AdministrativeAssistant Nicki Vogt. Mayor Kirckof presided thereat.

2. APPROVAL OF AGENDA

A motion was made by Council Member Stone and was seconded by Council Member Thomasto approve the agenda with changes. A vote being recorded 'as follows: For. Council MembersStone, Thomas, Johnson, Coenen and Mayor Kirckof. Against: None. The motionpassed.

3. APPROVAL OF MINUTES

A motion was made by Council Member Johnson and wasseconded by Council Member Coenento approve the December 1, 2010 Regular Meeting Minutes with changes. A vote beingrecorded as follows: For: Council Members Johnson, Coenen, Stone, Thomas and MayorKirckof. Against: None. The motion passed

4. PUBLIC OPEN FORUM

Shane Defoe, resident.:.' Defoe has beend ` resident of Sauk Centre for 5 years. and isinterested in becoming :involved -with the community he lives in. He applied to be on thePlanning Commissioi ,and..Park Board. He also coaches for the Sault Centre Youth Baseball andHockey. He wants to see Sauk Centre be a place where our children will grow, work and want tolive as adults.

a. Road Vacation of .a;Part of1, ". South

f opened the Public Hearing and read the Public Hearing procedure.

At the November 17t" regular meeting the City Council acted upon a request to vacate aportion of1adjacent to the Mill apartments by calling for a public hearing.

Notices were mailed to all affected property owners and legal publication was made inthe Sault Centre Herald on November 30 and December 7t".

The purpose of the proposed vacation is to vacate a portion of 1 Street South along thenortherly boundary wherever the adjacent buildings overlap the right of way. A legal

description of the property was prepared by a Certified Land Surveyor.

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P.1

The plat was approved on August 10 1863. Until recently, the encroaclunent has notbeen an issue; however; with new financing requirements the encroachment needs to beremoved which would entail moving the building or vacating part of the street uponwhich it sits.

The City holds the only utility easement which is for storm sewer.

Mayor Kirckof calls for persons to speak in favor or opposition:

A comment was received from a property owner two lots down stating that they are infavor of clearing this up.

Mayor Kirckof called for additional persons to speak in favor .or opposition. None

additional spoke.

Mayor Kirckof closed the public hearing at 6.40 p.m.

6. REPORTS/PRESENTATIONS

a. Police Chief Friedrichs reported that there were 162 Warnings and 227 ICRs in the. monthofNovember for a total of 389. He also reported that;the.both in squad cameras are in thesquads and are working. One camera.;was received through a Grant and another waspurchased with forfeiture monies.

b. Removed from agenda.

C. Mayor. Kirckof reported on ;the Hospital Review Committee stating that the Parties haveagreed in broad principle .:on certain of the terms that will be included in the formalwritten agreements including ( i) a long term' lease of St. Michael's Hospital campusfacilities, (ii) the operatro by CCHS S:C of St. Michael's Hospital as a communityhospital' open =to all r" 6stdents of the community; (iii) participation by CCHS — SC in

Medicare, Medicaid and'_,other government health plans; (iv) the formation of anOperating Board to .oversee theoperations of CCHS -SC, with community membersappointed by the Cityand members appointed by CentraCare; (v) the transfer ofcertain ;operating assets, and liabilities of St. Michael's Hospital and Nursing Home toCCHS =SC; and (vi) the employment by CCHS -SC of the employees of St. Michael'sHospital and'Nursing.'Home.

I Mayor Kirckof aw- arded Public Works Director Wessel with a plaque thanking him forhis 37.5 years of service to the City of Sauk Centre.

7. ACTION ITEMSa. See 5a above.

Council Member Thomas introduced Resolution No. 2010 -78, Resolution. Vacating aPortion of a City Street. The motion was seconded by Council Member Johnson. A vote

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ME

being recorded as follows: For: Council Members Thomas Johnson, Stone, Coenen andMayor Kirckof. Against: None. The motion passed. —

b. Bid quotes were received for the 2011 fuel /vehicle washes as follows:

GAS STATION

Unleaded/ 1 Diesel

Fuel

Discount

2 Diesel

Fuel

Discount

Premium

Car as es -EthanolDiscount

Diesel Fuel

Discount

Kranz Super Stop 0.06 0.06 - T 065 0.0"6:,.10 free washes per

month

Northstar 0.05 05 05

n/a (fuel isblended for

winter

One for One — Washable

Vehicle

Gas Mart 06 n/a n/a n/a

Unlimited washes at

2 each for Police &P -W vehicles

Council Member Coenen introduced Resolution'No..:2010 -79, Resolution Awarding 2011FuelNehicle Wash Bid to Holiday for diesel and gasoline. The motion was seconded byCouncil Member Johnson. A votebeing recorded as :follows: For: Council Members

Coenen, Johnson, Thomas, Stone and :Mayor Kirckof Against: None. The motion

passed.

C. The followingbids for 20 <l l :refuse collection service:

Affordable Disposal: ~: $ 467:99 /Month $ 5,615.94 /Annual

West Central-Sanitation $ 521 7,6 /Month $ 6,261.10 /Annual

Buecker's City Sanitation; $ 636 60 /Month $ 7,639.05 /Annual

Council Merriber :Stone " Resolution No. 2010 -80, Resolution Accepting Bidfor 2011 Refuse Service Collection to Affordable Disposal with the condition that therebe:pickup the day after• weekends and holidays at the Sinclair Lewis Campground. Themotion. was seconded by Council Member Thomas. A vote being recorded as follows:For. 'Coualcil Members Stone, Thomas, Coenen, Johnson and Mayor Kirckof. Against:None. The motion passed.

d. The following'B.oard and Commission appointments were reviewed.

Hospital Board — 1 position for a 2 year term and 1 position for a 5 year term. Thefollowing nominations were submitted:

Marlene Otte

Bruce WanquistDr. Diane KellyDarlene A. Dols

Paul Skorheim

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Pamela Borgmann

Dr. Jody LaVoi

Mayor Kirckof reconunended appointing Marlene Otte to the 2 year term and Dr. LaVoito the 5 year term.

A motion was made by Council Member Stone and - was seconded by Council MemberJohnson to appoint Marlene Otte to the two year term and Dr. LaVoi to the 5 year termon the Hospital Board. A vote being recorded as follows: For;. Council Members Stone,Johnson, Coenen and Mayor Kirckof. Against: None. Abstain: Council Member

Thomas. The motion passed.

Park Board — 3 positions for a 2 year term. The following nominations were submitted:

Shane DeFoe

Jeff QuistorffAdam Sunderman

Mark MagnusonMatt Wessel

Mayor Kirckof recommended `appsMagnuson.

A motion was made by Council MemStone to appoint Shane DeFoe, Markvote being recorded as follows: For:and Mayor Kirckof. Against`: None.

Shane D6.Epe, Matt Wessel and Mark

ber Johnsoii-and was seconded by Council MemberMagnuson and,Uieff Quistorff to the Park Board. ACouncil Members Johnson, Stone, Thomas, CoenenThe motion passed.

term and 1 position to fill the remainingis were submitted:

Dr.

Jeff

IGN

Mayor Kirckof recommended appointing Don Schlichting to the 3 year term and Dr.Diane Kelly to' the remaining term of Jim Lawinger.

A motion was made by Council Member Thomas and was seconded by Council MemberStone to appoint Don Schlichting to the Planning Commission for 3 years and Dr. DianeKelly to the Planning Commission to fill the 1 year vacancy left by Jim Lawinger. Avote being recorded as follows: For Council Members Thomas, Stone, Johnson, Coenenand Mayor Kirckof. Against: None. The motion passed.

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Public Utilities Commission — 2 position for a 3 year term. The following nominationswere submitted:

Denriis RylcicenDr. Diane KellyRich Bullard

Mayor Kirckof recommended appointing Demsis Ryldcen and Rich Bullard.

A motion was made by Council Member Johnson and was seconded by Council MemberThomas to appoint Dennis Rylcicen and Rich Bullard to the'Public Utilities Commissionfor 3 years. A vote being recorded as follows: For: Council "Members Johnson, Thomas,Stone, Coenen and Mayor Kirckof. Against: None. The motionpassed.

Senior Center Board — 3 or more positions for a 3 year term.:. The followingnominations were submitted:

Victor SchwinghammerNancy KazlauckasLorraine Peschel

Pat Scherf

Mayor Kirckof recommended appointing a114 :nominees

A motion was made "by Council Member andWas seconded by Council MemberThomas to appoint Victor Sehwinghamnier, Nancy Kazlauckas, Lorraine Peschel and PatScherf to the'' °Seri:or Center!Board for a 3 , ''year term. A vote being recorded as follows:For: Council Member Co:ernen, Thomas, Johnson, Stone and Mayor Kirckof. Against:None. The motion passed.''°

u — 2 positions for a 3 year term. The following

EvyDen

Mayor KickofrecOmmended appointing Evy Schilling and Dennis Heinen.

A motion was by Council Member Joluison and was seconded by Council MemberThomas to appoint Evy Schilling and Dennis Heinen to the Convention and VisitorsBureau for a 3 year term. A vote being recorded as follows: For: Council Members

Johnson, Thomas, Stone, Coenen and Mayor Kirckof. Against: None. The motion

passed.

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Airport Commission — 2 positions for a 3 year tern and I position for the remainingterm of Public Works Director Wessel. The following nominations were submitted:

Tom Wenker

A motion was made by Council Member Stone and was seconded by Council MemberJolmson to appoint Tom Weaker to the Airport Commission re= advertise for the open -position and discuss how to appropriately fill the vacancy left by Public Works DirectorWessel. A vote being recorded as follows: For: Council Members Stone, Jolu7son,

Thomas, Coenen and Mayor Kircko£ Against: None. The motiompassed.

The Council thanked all persons that applied to be on a Board /Commission.

e. During the budgeting process the Ambulance staff was directed to .complete the necessaryimprovements and updates to the ambulance ,garage: The estimate for work on the

building includes three parts:

Gerald Poepping Construction (includesnaaterials) $ 2,167:21

Steiner Lumber (materials only — volunteer:labor) $ 276-

Engle Electric $ 603.29

Volunteers will be completing the:is hired, any volunteer work would

The City 2010 for

Assistant Ambulance Director Descheneerecting a wall and,also completing other

etc. In:addition, if Gerald Poepping

11011

hat their plan is to add a second office byimprovements.

A motion was made by `C.ouncil Me 6r Stone and was seconded by Council Member

Johnson to approve,the Ambulance Department request to update the Ambulance garage.A ,vote being recorded as follows' For: Council Members Stone, Johnson, Thomas,Coenen and Mayor K rckof. Against: None. The motion passed.

f. Jason Proeell resigned from his position as an EMT with the Ambulance Service due toother obligations. Th 'resignation is effective immediately. Mr. Proell has been with theAmbulance Service since November 2009.

A motion was made by Council Member Coenen and was seconded by Council MemberThomas to approve the resignation of Jason Proell. A vote being recorded as follows:For: Council Members Coenen, Thomas, Johnson, Stone and Mayor Kirckof. Against:None. The motion passed.

g. The Sauk Centre Ambulance Management Team has conducted interviews, backgroundand reference checks on the EMT applicants.

or

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These applicants are candidates that would need to attend the classes and take the tests.Upon successful completion of the classroom requirements and licensure testing, formalappointment as a Probationary EMT will come before the City Council.

The following are the applicants

brianna iebelc

Quint SwedenbergJasmine Huntington

A motion was made by Council Member Coenen and was seconded by Council MemberStone to approve the appointment of candidates for E"MT'positions of Brianna Sebek,Quint Swedenberg and Jasmine Huntington. A vote ':being recorded as follows: For:

Council Members Coenen, Stone, Thomas, Joluison;and"Mayor Kirckof. Against: None.The motion passed.

h. Removed from agenda.

i. Removed from agenda.

j. Each year at year end, the Council 161rizally adopts a'-Resolution authorizing interfundtransfers within the City's accounting software.

Council Member Thomas introduced ;;Resolution No :2:010 -51, Resolution AuthorizingTransfer of Funds " The ;motion was seconded by douncil Member Jolmson. A vote

being recorded,,,a"s" follows ;=For: Council ;Members Thomas, Johnson, Coenen, Stone andMayor Krrckof , Against None. The motion passed.

k. This is a continuance fioin"the Decembeei 12010 Council meeting. At that meeting thisitem was tabled pending proposed an changes regarding daily gas pumpinspections at °the3Airport =This was questioned due to staffing costs as a result of dailychecks for weekends and holidays. Since the December 1" meeting staff receivedconfirmation back ° from PROGaurd Services that they would approve tailoring thatportion -of the policy to require weekly rather than daily inspections.

The reason:for the Policy is due to legislative changes. Due to these changes, credit cardsecurity requirements have been implemented to provide safe procedures when a providerobtains confidential credit card data. These standards are called PCI DSS (Payment CardIndustry Data Security Standards).

The City currently obtains credit card data at the Campground through the use of thecredit card terminal for collecting fees. A second "pay at the pump" terminal is utilizedat the airport for unattended 24 hour fuel purchases. Our vendor to accept, process andremit payment to the City is Petroleum Card Services who has contracted withPROGaurd to develop and monitor this program.

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There are 12 main compliance features that must be adhered to in developing a policyunder six subcategories. Because the City does not process credit cards through ourcomputer system due to both offsite terminals being conriected directly through a phoneline, not all the compliance features are required.

Build and Maintain a Secure Network.

1. Install and Maintain a firewall configuration to protect cardholder data.2. Do not use vendor supplied - supplied defaults for system passwords.

Protect Cardholder Data

3, Protect stored cardholder data

4. Encrypt transmission of cardhol data across open. public - networks

Maintain a Vulnerability Management Program

5. Use and regularly update anti -virus software or programs6. Develop and maintain secure systems and applications

Implement Strong Access Control-',Measurestn

7. Restrict access to cardholder Plata bv"business need to`'know8. Assign a unique ID to each person with computer access.9. Restrict physical Access to cardholder data

Regularly Moritor:.and TestNetworks

10. Track and rri6siitor all ac;11 , Regularly test security sy

an

12.

A draft 1has been

network resources and cardholder data.

and processes

olicy

6

is submitted for approval which meets PCI DSS requirements. City staffled copies of the policy for review.

In Summary: No electronic media is retained. All paper copies do not list the sixteendigit credit card number. Paper copies are kept under lock and key and shreddedaccording to the Records Retention Schedule. All access is documented including

service providers. All software updates are documented.

Fiscal Implications: All vendors that accept credit cards are subject to compliance. Thisis an unfunded mandate. Therefore, the City will be required to pay approximately $15per month for each location or a total of $360 per year for system compliance monitoring.

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If the City pays for the year in advance in January the fee is $129 per site or $28.00 peryear.

Council Member Stone introduced Resolution No. 2010 -77, Resolution Adopting PolicyProviding for PCI DSS Compliance. The motion was seconded by Council MemberCoenen. A vote being recorded as follows: For: Council Members Stone, Coenen,

Johnson, Thomas and Mayor Kirckof Against: - None. The motion passed. - -

1. The City has not had a formal Policy in place outlining the procedures for backing up theCity's computer server. The auditors are recommending that the,procedures currentlyutilized be laid out in Policy format and be adopted by the,City Council.

The City currently uses a tape backup system. The ' City did solicit quotes for offsitebackup management; however, that option was not selected due to cost.

The City's technology consultant has populated the list.of computer files are targetedfor backup

Council Member Thomas introduced Resolution „No. 2010 -83, Approving ComputerBackup Server Policy. The motion was seconded by :Council Member Coenen. A votebeing recorded as follows: For: Council Members Thomas,, Coenen, Stone, Johnson andMayor Kirckof Against: None. The motion passed.

m. MN State Statute specifically allows for payment of°clairns prior to final council approvalin certain instances.,:; The City Auditor recommends "that the City Council review thecriteria where claims can be :paid prior to Council approval so that all members are awarethat the policyexists and that procedures are in ,place to prevent fraud.

Instances.tivhere claims carr'be paidprior.to`''Council action are those where the City couldrealize.,-.a savings, due to ,.a :quick turnaround time, where a contract exists laying out thetennis of the payment orfor ,,payroll related items. In addition, payments required asdeposits on purcliases..are also ,eligible.

Exarilples would be payment of a utility bill where payment is due by the 10 of the

month bor Davments on _a loan that is laid out in contract.

Council Member ,, Stone introduced Resolution No. 2010 -84, Approving Payment ofCertain Claims Prior to Council Approval. The motion was seconded by CouncilMember Thomas. A vote being recorded as follow =s: For: Council Members Stone,

Thomas, Johnson, Coenen and Mayor Kirckof. Against: None. The motion passed.

n. Pursuant to Council action on November 3, 2010 declaring property as excess andoffering it for sale, the City advertised the sale of a 2006 Ford Van on the MNDepartment of Administration website and received online bids.

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Online bidding closed and the successful bid was $1,551 for the 2006 Ford Van. The

successful bidder was Paul Hartmann.

Police Chief Friedrichs recommends that the bid be accepted and the van be sold.

Council Member Coenen introduced Resolution No. 2010 -85. Resolution Accepting Bidsand Authorizing Sale of Various Excess CityProperty. - The motion was seconded y -

Council Member Johnson. A vote being recorded as follows: For: Council Members

Coenen, Johnson, Thomas, Stone and Mayor Kircko£ Against: None. The motion

passed.

o. Application was received from Michael Froseth and Gerald :Schunnan for a lot split ofproperty along Fairy Lake Road in Sauk Centre. The :parcel to be split is the triangularlot lying west of Fairly Lake Road in the SuT corner of Section 4, ,:directly across fromFairy Lake Road from its intersection with Hickrr an Drive.

Schumlan is proposing to split it into two lots along the quarter section:Tine with thenortherly portion to be deeded along with the Froseth property to the west and retain thesoutherly portion.

The parcel will continue to be zoned .Ag and is proposed to, be used along with theadjacent land for Ag purposes. The parcel would need to :b.e rezoned to R1 if at somefuture date they desire to build. Because the property that this parcel will be used inconjunction with is outside the City limits, ;a certificate >will be recorded along with thesplit stating that the parcels meet minimum zoning ; equirements when treated as joinedtogether. In the future if -the owner would desire to utilize the parcel separately, arezoning would need to occur.

City Administrator rller` noted that;neither Schurman or Froseth are the property

Council Member" "Stone introduced Resolution No. 2010 -86, Resolution Approving aMinor Subdivision `(Lot Split,) for Gerald E. and Jane F. Schurman. The motion was

seconded by CouncilMember Thomas. A vote being recorded as follows: For: CouncilMembers :Stone, Thomas, Johnson and Mayor Kircko£ Against: Council Member

Coenen. The.motion`nassed.

p. A request was`.received frorn Tom Mayer for an extension to complete the necessarychanges to thefinal plat of Hedin Point 1 Addition to accornrnodate filing requirements.Stearns County Division of Land Management has provided him with a lengthy list. ofrequirements for the surveyor to add to the plat prior to recording.

City Code requires that a final plat be recorded within 90 days of its approval. The

request is that an extension be granted for an additional 45 days to allow for thecorrections to the plat. Actions to date on the plat are as follows:

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Application for preliminary approval August 12, 2009Preliminary plat approval by the Planning Commission September 8, 2009Preliminary plat approval by the City Council September 23, 2009Action on park dedication December 16, 2009

Application for final plat approval August 2010Final plat approval by the Planning Commission September 4, 2010Final plat approval by the City Council - September 15, 2 -

None.

With the complexities involved in this particular plat with it being a re- subdivision of anexisting plat along with common properties covenants, etc., the request does not seemunreasonable.

Staff recommends that the extension be granted.

A motion was made by Council Member Coenen to deny the extension request. The

motion failed due to lack of a second.

A motion was made by Council Member Thomas"and.was` seconded by Council MemberStone to approve the request to grant the 45 day extension for the filing requirement forthe plat of Hedin Point First Addition. A vote being recorded as follows: For: CouncilMembers Thomas, Stone, Johnson .and .Mayor Kirckof., .;Against: None. The motion

passed.

FINISHED BUSINESS

9. NEW

None.

10. CONSENT AGENDA

The Council then considered the following consent agenda:

a. ` ' Schedule of Claims` — :Total ofunpaid claims $24,999.81 and paid claims of $2,090.89 fora total :of $27,090.70:

b. List of'November checks totaling $280,050.40.C. Resolution .No... 2010287, Resolution Accepting Contributions. The contribution totaled

290 from the Men',s` Card Playing Group to be used towards the Senior Center and $500from the Wal -Mart Foundation to be used towards the Police Department,

A motion was made by Council Member Thomas and was seconded by Council MemberJoluison to approve the Consent Agenda. A vote being recorded as follows: For: Council

Members Thomas, Johnson, Stone, Coenen and Mayor Kirck of. Against: None. The motion

passed.

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11. INFORMATION ITEMS

a. 2011 Meeting Calendar.b. Beyond the Yellow Ribbon local chapter meeting will be held at City Hall on December

20"' at 11:00 a.m.C. The Council thanked Dave Thomas for his service on the City Council.

12. ADJOURNMENT

A motion was made by Council Member Stone and was seconded by Council Member Thomasto adjourn the meeting. A vote being recorded as follows: For: Council Members Stone,

Thomas, Johnson, Coenen and Mayor Kirckof. Against: None. The motion passed.

With no further business to come before the Council, Mayor Kirckof .adj ourned the meeting at7:55 p.m.

Respectfully submitted,

Mayor Brad A. Kirckof City Administrator Vicki M. Willer

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City of Sauk CentreStaff Report

Meeting Date: January 5, 2011

Subject :_ - P--ark- Board Report- - -- -- -- - - - - - - - -- - - -- - -- -

Agenda Item: 6a

Description /Summary

See Agenda.

Action Requested:

Informational

Action Taken

Motion: Second:

P.13

SAUK CENTRE PARK BOARD

TUESDAY, JANUARY 4,2011— 5:00 P.M.CITY HALL COUNCIL CHAMBERS

AGENDA

1. Call to Order /Roll Call /Pledge of Allegiancea. Swear -In of New Members (P. 1 -2)b. Election of Officers

2. Approval of Agenda

3. Approval of Minutesa. November 16, 2010 (P. 3 -7)

4. Public Open Forum (comments limited to 3 minutes)

5. Reports /Presentationsa. Sauk Centre Youth Hockey

6. Action Items

a. Park Board By -Laws (P. 7 -10)b. Hockey Boards (P. 11)c. Request for Defib at Arena (P. 12 -13)

7. Unfinished Business - NONE

8. New Business - NONE

9. Informational Items

a. Arena Schedule (P. 14 -15)b. Dry Floor Events (P. 16)c. 2011 -2015 CIP (P. 17)d. SC Youth Hockey Ice Time Donation (P. 18 -19)

10. Park Board Comments

a. Goals (P. 20)

11. Adjournment

P.14



Subject: Proposed Resolution No. 2011 -01, Resolution Adopting Rulesof Order for Council Meetings

Agenda Item: 7a


See attachment 7a — proposed Resolution No. 2011 -01, Resolution Adopting Rules ofOrder for Council Meetings. Each year, at the first meeting in January, the Counciladopts rules of order.

Action Requested:

Approve Resolution No. 2011 -01

Action Taken:

Motion: Second:

P.15

RESOLUTION NO. 2011-01

RESOLU'T'IONADOPTING RULES OF ORDER FOR

CITY COUNCIL MEETINGS

BE IT RESOLVED] bythe City Council - of the City -of- Saul.- Centre, that the following - -- - --meeting rules be adopted:

1. The regular meetings of the Council shall be held on the first and thirdWednesdays of each month at 6:30 P.M. Any and all business of the City may betransacted at such regular meetings. Notice of regular meetings shall be posted onthe City Hall bulletin board.

2. All meetings, regular and special, shall be held at the Sauk Centre City Hall insaid City unless a different place of meeting, which shall be in said City, isdesignated in the notice thereof, and provided that the Council may, by motion,change such place of meeting from time to time, as its convenience may require.

3. Special meetings of the Colmcil may be called by the Mayor, or by any twoCouncil Members thereof and such officer or officers may sign the notice of suchspecial meetings or the City Administrator /Clerk shall do so, if so requested bythe person or persons so authorized to call such meeting, and when so signed bythe City Administrator /Cleric, such notice shall have the same force and effect asthough signed by a said authorized officer.

4. Notice of special meetings shall briefly state the subject matter to be consideredand acted upon at such meetings and no business excepting that specified in suchnotice shall be transacted thereat. Special meeting notices shall be posted on theCity Hall bulletin board at least three days prior to the meeting.

5. Notice of meetings shall be given by providing the Council Members with a copyof the meeting notice or an agenda.

6. All meetings of the City shall be conducted in accordance with Robert's Rules ofOrder.

7. The normal order of business for all meetings shall be:

1. Call to Order /Roll Call /Pledge of Allegiance2. Approval of Agendatn

3. Approval of Minutes4. Public Open Forum (Comments Limited to 3 Minutes)5. Public Hearings6. Reports /Presentations /Awards7. Action Items

8. Unfinished Business

9. New Business

10. ConsentA11. Informational Items

12. Adjournment

Adopted this 5"' day of January, 2011.

Mayor Brad A. Kirckof

ATTEST:

City Administrator Vicki M. Willer

P.17



Subject: Proposed Resolution No. 2011 -02, Appointing CouncilMembers To Serve On Various Boards And Commissions

And Also Making Annual Appointments

Agenda Item: 7b


See attachment 7b - proposed Resolution No. 2011 -02.

The Council to consider annual appointments:

Action Requested:

Approve Resolution No. 2011 -02 Determining Annual Appointments.

Action Taken:

Motion: Second:

P.18



Subject Resolution No. 2011 -03 Resolution - Adopting Administrative -- - --Fees for 2011.

Agenda Item: 7c

Description /Summar

See attachment 7c - proposed Resolution No. 2011 -03, Resolution AdoptingAdministrative Fees for 2011.

In past years the City has. adopted the entire fee schedule under one resolution.However, with the new codified Ordinance and changes to the Administrative FinesStatutes we are proposing to adopt the administrative user fees which include itemssuch as park rental and public works fees in one resolution, administrative fines such asparking tickets and other violations as its' own resolution, and a separate Ordinance forfees required to be adopted by Ordinance.

These items should be adopted by separate action

Action Requested.

Approve Resolution No. 2011 -03 Adopting 2011 Fee Schedule for AdministrativeUser Fees.

Action Taken

Motion: Second;

P.19


RESOLUTION ADOPTING ADMINISTRATIVE FEES FOR 2011

Whereas, the City of Sauk Centre reserves the right to periodically revise its servicesfees to maintain fiscally sound revenue flow.. - -- - - -- - -- -

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of SaukCentre, Mizuiesota, as follows:

1. The attached Exhibit A shall be the administrative fee schedule for the City ofSauk Centre.

Adopted this 5 day of January, 2011.


ATTEST:

City Administrator Vicki M. Vdiller

P.20

EXHIBIT A

ADMINISTRATIVE FEES

AIRPORT

T- Hangar Rental - Small Bay $ 120.00 /Mouth 2009nnnn

T- Flangar Rental - Large Bay 5,130nwonin

Date of Last

T- Hangar Rental - Overnite 40.00 /Night

Chance

ADMINISTRATIVE

5140. owff"eek 2011

Special Meetings Requested by Applicant 150.00 2007

City Maps

5160.001Month 2011

Large - - -- - - 50.00 - - 2007 -

Small 40.00 2007

Copies - Black & White 10/Each 2000

Copies - Colored 25 /Each

Copies - Requiring ResearchTime 25/Each 2007

Fax - $1.00 for 1st copy $.50 for every copy after that 1.005.50 1999

Key Deposit for all keys checked out. Deposit returned when Ice) comes back. 10.00 2007

Resolution Preparation Fee 25.00 2002

Special Assessment Search Fee 51-0.00- 520.00 2003

Recording Fees for Deeds & Other Docs(Based on M.S.357.1 S Requirements) 46.00 2006

Administrative Labor Rate 25.00 /Hr Min 2002

Administration Fee for Returned Checks 30.00 2008

Administration Fee to Certify Delinquent Bills to the County 100.00 2006

Administration Fee for Sidewalk Snow Removal by Cit} Y

Interest on Receivables over 30 days 1 % per month 2009

Rental of Citv Hall S Equipment

Council Chambers (Max. Occupancy 55)

Unit of Government Organization 15.00 /Mtg 2005

Non- Profit/Non Governmental or Church Organization 25.00 /Mtg 2005

Profit Organization/Private Family Gatherings 100.00 /Mtg 2005

Lower Level Conference Room (Max. Occupancy 10)

Unit of Government Organization 10.00 /Mtg 2005

Non- Profit/Non Govennental or Church Organization 15.00 /Mtg 2005

Profit Organization/Private Family Gatherings 50.00 /Mtg 2005

Upper Level Conference Room (Max. Occupancy 25)Unit of Government Organization 15.00 /Mtg 2005

Non- Profit/Non Govenmiental or Church Organization 25.00 /Mtg 2005

Profit Organization /Private Family Gatherings 100.00 /Mtg 2005

Equipment

TV, VCR, Projector, Screen Additional $20.00 2005

Tables Additional $2.00 /Each 2005

AIRPORT

T- Hangar Rental - Small Bay $ 120.00 / Mouth 2009nnnn

T- Flangar Rental - Large Bay 5,130nwonin 1 -1

T- Hangar Rental - Overnite 40.00 / Night 2011

T- Hangar Rental - Weeklt' Rental 5140. owff"eek 2011

T- Hangar Rental - Month to Month 250.001Month 2011

T- Hangar Rental - Seasonal 5160.00 1Month 2011

Service Charge for Late Payments Received after the 15th of the MonthAdditional Duplicated Keys

a!D.uu .

5.00/Key

000

2006

P.21R

Metal Detector w /$30.00 Deposit $ M.uu Lvv

Traffic Control Signs w / S50.00 Deposit 86.00/E Per Day S'7/Ea. Per Dr { t' 1999

8' Barricade w / S50.00 Deposit 86.""oEa. Pei Day S'7 /Ea. PerDav 1999

Portable No Parking Signs S2.00/Ea. F fw- $ 3 1Ea. Per DqP 1998

28" Reflective Traffic Cones w 45.00 Deposit ' 5.0u /ha. t er t)ay . Luvs

Live Animal Trap A420.00 Deposit $ 5.00 /Ea. Per Day 2007

Saw Cutting + Man Power Rate $ 2.85JR 53.00 /Ft 2009

Misc. Materials - Cost+ 10 %Handling Charge Cost+ 10% Handling 2004

Man Power Rate = S27.77/Hr After Hrs S41.65/Hr ( Min. 2 Hr Call Out) S30 . 05/ 14i - 846 n n -7.. $ 30.50/hr $ 45.75/hr 2009

Snow Equipment Attachments Added $- 7:00/H '"4 aehff•°nt $ 8.00 /11r / Attach. 2008

STRDETISTD.EWA XCANVATI:ONSS.OPIJNTNGS

Street Opening - Gravel Surface + 1 Year Warranty $ 000.00 2009

Street Opening - Bituminous Surface + I Year Warranty $ 1 2009

NOTE: Reimbursement will be made after all City costs are deducted. If costs exceed deposit, applicant will be billed accordingly.

ANIMALAnimal Boarding Fee $ 0.00 /Day 2009

Animal Publication Cost $ 35.00 2009

CAMPGROUND; RECREATIONAL AND PARK.BUILDINGSRecreational S Purl: Buildings

Buildings - Park Shelters, Lunch Stand, Bandshell L Gazebo $ 30.00 /Each / Day 2007

TowerView Ball Field Facilities Rental for Tournaments Weekends Only + $ 100 $60/Day or $ 120/Wlard 2004

Damage Deposit

Jaycee Ball Field Rental for Toumaments +$ 100 Damage Deposit $ 30/Day or $ 60 / Wknd 2010

School Use of Ball Fields for Games $ 30.00/Day 2004

Seasonal Ball Field Use / Maintenance Fee + 10 %Late Fee After May 1st

Ball Field Super Rake - Without OperatorPicnic Table Rental

60.00/Team 2008

S35 / Day or $ 55/Wknd 2004

5.00 /Each 2005

P.22

Date of Last-'

EQUIPMENT:CHARGES Chnnae

Wheel Loader w /Bucket - Includes Operator 110.00 2009

Wheel Loader w/Snow Blower - Includes Operator 140.00 2009

Skid Loader Nv/Bucket - Includes Operator 65.00 2009

Skid Loader w /Backhoe or Sweeper - Includes Operator 90.00 2009

Self Propelled Sweeper - Includes Operator 120.00 2009

Road Grader - Includes Operator 110.00 2009

Dump Truck - 7 Cu.Yd.Box - Includes Operator 70.00

Dump TrnclC w /Chipper - Includes Operator 100.00 2009

Boiler Truck - Includes Operator WOO 570.00 2006

Pickups - Includes Operator 55.00 2009

Tractor w /Front Wheel Assist - Includes Operator 55.00 2009

Tractor NgSickle or Brush Hog Mower - Includes Operator 85.00 2009

Tractor Nv /14' Finish Mower - Includes Operator 95.00 2009

John Deere 11' Gang Mower - Includes Operator 7f100 $75.00 2006

Riding Lawn Tractor - Includes Operator 50.00 2009

Pull Type Blade 90 /Day or $12 /1-h 2008

Pull Type Rubber Tired Roller 90 /Day or $12 /1-h 2008

Self Propelled Steel Roller 90/Day or $12 /Hr 2006

Concrete Saw 40.00 2009

Pole Trimmer 30.00 2006

Chain Saws 30.00 2008

Paint Striper + Manpower Rate 40.00 2009

Portable Generator w/$100.00Deposit 110.00 2009

Tranquilizer Gun w /$30.00 Deposit 25.00 2004

Metal Detector w /$30.00 Deposit $ M.uu Lvv

Traffic Control Signs w /S50.00 Deposit 86.00/E Per Day S'7/Ea. Per Dr {t' 1999

8' Barricade w /S50.00 Deposit 86.""oEa. Pei Day S'7 / Ea. PerDav 1999

Portable No Parking Signs S2.00/Ea. F fw- $ 3 1Ea. Per DqP 1998

28" Reflective Traffic Cones w45.00 Deposit ' 5.0u / ha. t er t)ay . Luvs

Live Animal Trap A420.00 Deposit $ 5.00 / Ea. Per Day 2007

Saw Cutting + Man Power Rate $ 2.85JR 53.00 / Ft 2009

Misc. Materials - Cost+ 10 % Handling Charge Cost+ 10% Handling 2004

Man Power Rate = S27.77/Hr After Hrs S41.65/Hr ( Min. 2 Hr Call Out) S30 . 05/ 14i - 846 n n - 7.. $ 30.50/hr $ 45.75/hr 2009

Snow Equipment Attachments Added $- 7:00/H '"4aehff•°nt $ 8.00 / 11r / Attach. 2008

STRDETISTD.EWA XCANVATI:ONSS.OPIJNTNGS

Street Opening - Gravel Surface + 1 Year Warranty $ 000.00 2009

Street Opening - Bituminous Surface + I Year Warranty $ 1 2009

NOTE: Reimbursement will be made after all City costs are deducted. If costs exceed deposit, applicant will be billed accordingly.

ANIMALAnimal Boarding Fee $ 0.00 / Day 2009

Animal Publication Cost $ 35.00 2009

CAMPGROUND; RECREATIONAL AND PARK.BUILDINGSRecreational S Purl: Buildings

Buildings - Park Shelters, Lunch Stand, Bandshell L Gazebo $ 30.00 / Each / Day 2007

TowerView Ball Field Facilities Rental for Tournaments Weekends Only + $ 100 $60/Day or $ 120/Wlard 2004

Damage Deposit

Jaycee Ball Field Rental for Toumaments +$ 100 Damage Deposit $ 30/Day or $ 60 / Wknd 2010

School Use of Ball Fields for Games $ 30.00/Day 2004

Seasonal Ball Field Use / Maintenance Fee + 10 % Late Fee After May 1st

Ball Field Super Rake - Without OperatorPicnic Table Rental

60.00/Team 2008

S35 / Day or $ 55/Wknd 2004

5.00 / Each 2005

P.22

Date 6f Last

CAMPGROUND, R7 CREATIONALA'ND.PARK BUILDINGS .(Cont.) Chance

Cainp(round

Tent & Pop -Up Campers - Deposit of one day = $20.00

Motor homes & Trailer Units - Deposit of one day = $27.50

Primative Sites ( #'s 77 -80)

Monthly (4 Weeks) - Deposit of one week _ $100.00 (Only for Sites 40 -49)Seasonal

Seasonal (Lai -, Sites #'s 71 -76)

Deposit -Due by.lanuary 31st (Non - Refundable)First Payment - Due by April 1 st

After Labor Day rate20 /Day or $1 ] 0 /NrI: is $15 /Day or

82.50/WK 2009

27.50 /Day or $135 /WK

15.00 /Night400.00

1300.00

1,500.00

300.005500.00

500.00

After Labor Day rateis $20.62 /Day or101.25 /WI< 2009

2010

2005

2008

2010

2010

2008

Second Payment - Due by day campsite is occupied or June 1st, whichever occurs first. $500.00

NOTE: A j% late fee will be charged to payments more than 10 days past due. No site may be occupied w /out the fees paid in full.

ARENA

Dry Floor Events

Pre -Game Meals

Entire BuildingMezzanine

Tables - No tables are to be rented out of the arena, only w /arena rental

Chairs - Metal Chairs 25 /Chair/Day Red Chairs - Do Not Leave Arena

No chairs or tables are to be rented out of the building at all.)

Ice Rates

Open Skating & Open Hockey

Skate Sharpening - Public

Sauk Centre Youth Hockey Association

Groups Other Than Sauk Centre Youth Hockey. AssociationSchool Related Functions - PhyEd or Parties

TowerView Figure Slating Club Registration - 8 Weeks

Recreational Adult Hockey

Ice When Available - Adult Hockey

Concession Stand

75 /Person/Ticketed Event. Events alcohol is sold, charged to alcohol vendor

POLICE DEPARTMENT

25.00

400 /Day $950 /3Day & $300 /Ea. Add. Day 2009

90.00/Day 2007

5.00/Eacli/Event 2007

25 /Each /Event 2007

3 /Day/Person/Event4 /Pair or $35/10 Card

60.00/Hour - Supplemented to $50,000 Annually 2009130.00 /Hour 2007

1.00/Person 2007

60.00/Person 2004

65.00 /Season/Person or $5/Time/Person 2008

0.75 2005

2008

2007

2007

Paper Service $ 20.00 2003

Accident Report (Driver and /or O , Ahier) $ 2.00 2003

Accident Report (Insurance Company) $ 5.00 2003

Other Reports (Search Fee, etc.) $ 5.00 +50 pgs @.03 /pg 2010

Finger Printing $ 10.00 2003

Impound Outside Storage 10.00/Day 2009

P.23

Date of Last

POLICE'DEPARTMENT (cont) Change

Contract Labor

Police Officer & Squad Car Loaded Officer O.T..Rate 2008

School Functions, Fair Grounds, etc. Loaded Officer O.T. Rate 2008

SENIOR. CENTER _

Nou- Profit & Governmental Organizations

Per Meeting - - $ 10.00 /Mtg _ - - 2004

Use of the Kitchen $ 5.00 /Mtg 2004

Profit Organizations /Private Famil) GatheringsFirst Up to 4 Hours - Includes Use of the Kitchen 1$50.00 2004

Each Additional Hour $ 10.00 /17lr 2005

NOTE: Senior Center space provided at No Charge to the Senior Organizations, Ser:iorAdvocate & Senior Support

Groups, Any Cit) Functions d AnP Organization that donates 5'2,1100 or more to the Senior Center in o calendar year. The SeniorCente

LIBRARY : 'ROOM :RENTAL (Located :in basement &:available•during normaL'- library hours:).Non- Profit & Governmental Organizations No Charge 2002

PROFIT ORGANIZATIONS /PRIVATE FAMILY GATHERINGS

First 4 Hours /I1alf Day $ 25.00 2001

Exceeding 4 Hours/Full Day $ 50.00 2001

rAMBI)LANCl• DEPA=RTMENT' _ ' _ _ .. _ _Medical Research Fee $ 25.00 2003

Basic Ambulance Run

Emergency or Non- Emergency 715.00 2010

Additional Patients Sitting /Bench Seat 51 -10 00 $175.00 2008

Hospice Patient Transport 100.00 2007

Mileage: Per Loaded Mile 10:00 511.00 2007

Ambulance Transfer

Basic Life Support Emergency $ 715.00 2010

Basic Life Support Non - Emergency a i l D. VU

Advanced Life Support (Nv /nurse) & 1-, " 51,050.00 2010

Mileage; Per Loaded Mile $ 40:00 $11.00 2007

Special Events Stand By

Non -Profit Organizations 35.00 /Hr 2010

Business or Profit Organizations 60.00/Hr 2007

CPR Fees

Healthcare - Initial - 8 Hours (2 Nights) 50.00 2007

Healthcare - Refresher - 4 Hours (1 Night) 30.00 2007

Layperson - Initial - 8 Hours (2 Nights) 40.00 2007

Layperson - Refresher - 4 Hours (1 Night) 30.00 2007

First Aid - Initial/Refresher - 4 Hours (1 Night) 15.00 2007

EIREDEPARTMENT;:'Water Service (Horse Shows etc.) 150.00 2003

Charge for 911 Calls 15.00 /Man Hr. 2008

Foam Charge 20.00 /Gal 2003

Truck Call Out 150.00 2003

Fuel Charge 35.00 2008

P.24



Subject: Ordinance No. 703 = An Ordinance Summarizing anReaffirming Fees for City Licenses, Permits and Services,and Providing for Subsequent Review, Modification andAmendment

Agenda Item: 7d


See attachment 7d — proposed Ordinance No. 703,

This Ordinance Adopts fees for those fees and licenses required to be adopted byOrdinance. This includes land use fees, zoning permits, building permits, animal, controllicenses, liquor, cigarette and various other licenses.

Action Reauested:

Approve Ordinance No. 703, Establishing Fees for City Licenses, Permits, andServices and Providing for Subsequent Review, Modification and Amendment.

Action Taken

Motion: Second:

P.25

ORDINANCE NO. 703

AN ORDINANCE SUMMARIZING AND REAFFIRMING FEES FORCITY LICENSES AND PERMITS AND PROVIDING FOR SUBSEQUENT REVIEW,

MODIFICATION AND AMENDMENT

THE CITY OF SAUK CENTRE DOES HEREBY ORDAIN:

Section l : Recitals

A. The Sauk Centre City Code establishes certain fees which can be set fromtime to time by the City Council, and

B. The City Council has determined it is in the best interest of the citizens ofthe City to establish a fee schedule to insure that established fees for licenses and permitsare fair, reasonable, and proportionate to the actual cost of the circumstance for which thefee is imposed.

Section 2 : Fee Schedule. The attached Exhibit A shall be the license and permit feeschedule for the City of Saul Centre.

Section 3 : Fees Not Covered. Any fee previously established, but not included in theattached Exhibit A, shall continue in frill force and effect.

Section 4 : Amendment. The City of Sauk Centre reserves its authority to, from time totime, review the attached schedule and make such additions, deletions, or modificationsas it deems necessary and appropriate.

Section 5 : Effective Date. This ordinance shall become effective from and after duepassage and enactment and publication according to law.

The foregoing ordinance was duly passed and adopted by the Council of the City of SaukCentre, Minnesota at its regular meeting on the 5 day of January, 2011.

By Brad A. KirckofIts Mayor

By Vicki M. VdillerIts City Administrator /Clerk

P.26

ATTACHMENT A

LICENSES, PERMITS & SERVICE FEES

P.27

Set B) Last

Ordinance Change

LICENSES

Garbage Hauler License $ 50.00 2001

Tree Removal License $ 35.00 2009

Cite Solicitation Application Fee $ 25.00 2002

General Business and Taxi License _ - - $ 25.00

Motorized Golf Cart License $ 10.00 2002

Assembly Pennit Application Fee $ 35.00 /Hr 2007

Fire Works Display License $ 15.00 2003

Container /Dumpster Pennit $ 25.00 2009

1,000 annually & $2.00Pawnbroker License Application Transaction fee Ord. 651 3/21/2007

ALCOHOL,& - TOBACCO

NOTE: Liquor License Fees, ezclurliag Ten:por(trpLicenses, ivill be prorated ifapplicant npplier.for• licenseoutside of the normal licensing period between Jul) Ist June 30th.

3.2 Beer License

On -Sale $ 100.00 Ord. 629 5/7/2003

Off -Sale $ 100.00 Ord. 629 5/7/2003

Temporary $ 25.00

Intoxicating Liquor Licenses

Class A Exclusive On -Sale $ 1,750.00 Ord. 629 5/7/2003

Class B Hotel & Motel On -Sale $ 1,750.00 Ord. 629 5/7/2003

Class C Restaurant On -Sale $ 1,750.00 Ord. 629 5/7/2003

Class D Club On -Sale (501 - 1,000 Members) $ 650.00

Class D Club On -Sale (201 - 500 Members) $ 500.00

Class D Club On -Sale (Under 200 Members) $ 300.00

Class E Sunday On -Sale $ 200.00

Class F Wine On -Sale $ 200.00

Class G Exclusive Off -Sale $ 100.00

Class H Off -Sale Combined w /On -Sale $ 100.00

Consumption & Display License $ 300.00

Intoxicating Temporary License - Non -Profit Groups 1 -3 Days $ 50.00 2002

Transfer of Liquor License Public Hearing Fee $ 100.00 2002

New Liquor License Public Hearing Fee $ 100.00 2006

Penalty Pee - Liquor Apps not filed at least 30 days prior to expiration. $ 50.00 2006

Cigarette License $ 50.00 2001

BUILDING /ZO'NING R LAND' SE PERMIT r , EESValue /Improvement Building Code Fee

1 To $ 500 $ 15

501 To $ 2,000 $ 15 for the first $500 plus $2.00 for each additional $100 or fraction Ord. 628 5/7/2003

thereof, and including $2,000

2,001 To $ 25,000 $ 45.00 for the first $2,000 plus $9.00 for each additional $1,000 orfraction thereof, to & including $25,000

25,001 To $ 50,000 $ 252.00 for the first $25,000 plus $6.50 for each additional $1,000or fraction thereof, to & including $50,000

50,001 To $ 100,000 $ 414.50 for the first $50,000 plus $4.50 for each additional $1,000or fraction thereof, to & including $100

100,001 To $500,000 $ 639.50 for the first $100,000 plus $3.50 for each additional $1,000or fraction thereof, to & including $500

500,001 To $1,000,000 $ 2,039.50 for the first $500,000 plus $3.00 for each additional1,000 or fraction thereof

1,000,001 And Up $ 3,939.50 for the first $1,000,000 plus $2.00 for each additional1,000 or fraction thereof

P.27

Set By Last

Ordinance Change

BUILDING/ZONING. G'& LAND USETLRMIT FEES (cont.)

Same as Building Permit2008

Mechanical Permit Pee

State Surcharge

Valuation from SI to 8-500 - S1,000 $ 0.50

Nraludtion from S - S1 001- S1'000 000 _ - - - S0.0005 - -

Valuation over $1,000,000

Residential Maintenance Permit

See Gonmg Admin.

Includes: Reshingling, Residing, Replacement Windows and Doors, Bathrooms Remodeling, New KitchenCabinets & Decks. To qualify, there can be NO structural changes, enlargement of existing structure or roomsize. If the cost of project exceeds S30,000,

S 0 S 5,000 S25.00 + Surcharge (55.00)

S 5 - S10 S50.00 + Surcharge (S5.00)

SI0,001 - $ 20,000 S75.00 + Surcharge (55.00)

20,001 - S30,000 $ 100.00 + Surcharge (S5.00)

Plan Check Fee

Residential - New Construction

Commercial

Elevation Check

OEYELOPMEiNTAWLA_T.ED

40% Permit Fee

50% Permit Fee

50.00

Changed by State

2/17/1999

Changed by State

2010

2006

2006

Amendments, Conditional Use, Variance & Appeals 150.00 2003

Special Meetings 150.00 2003

Misc. Planting Requests (Lot Splits, etc.) 35.00 2003

Professional Services Actual Cost

EasementsNacations 150.00 2009

Zoning Permits

New Structures (Sheds, Fences, All Structures Except Signs Demolition)Signs - Up to 32 Square FeetSigns - Over 32 Square FeetLandscaping /Grading - 5 Acres or LessLandscaping /Grading - 5 Acres or More

10.00 2006

25.00 2001

50.00 2001

10.00 2006

25.00 2006

Relocated Buildings or Structures

Moving Permit Fee

Inspection Fee

Subdivision Plats

Preliminary & Final Plat Review (Paid w /Preliminary Application)Siren Dedication Fee

Parks & Open Space Dedication (Cash in lieu of land)

Annexation Petition Fee

Legal, Publishing Recording, etc. (Per MN Municipal Board Charge)

150.00 Ord. 653 4/18/2007

To be determined b Building lnspector

300.00 2003

100.00 /Acre 2006

10% of land value based on fair market value of2002

the land no later than at the time of final approval

5.00 /Acre

A'NIMALMale, Female & Spayed Female License + Late Fee if Applicable S 10.00 /Annual 2006

Potentially Dangerous Dog License $ 100.00 /Annual 2004

2

Finew



Subject: " Ordinance 704 Authorizing Summary Publication of Ord. 703 --

Agenda Item: 7e


Ordinance 704 Authorizes Summary Publication of Ordinance 703.

Action Requested:

Approve Ordinance 704 Authorizing Summarizing Summary Publication ofOrdinance 703.

Action Taken

Motion: Second:

P.29

ORDINANCE NO. 704

AN ORDINANCE OF THE CITY OF SAUK CENTREAUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 703

SUMMARIZING AND REAFFIRMING FEES FOR CITY LICENSES AND PERMITSAND PROVIDING FOR SUBSEQUENT REVIEW MODIFICATION AND

AMENDMEN

THE CITY OF SAUK CENTRE DOES HEREBY ORDAIN:

Section 1: Publication of the title summarizing Ordinance 703 will clearly informthe public of the intent and effect of the Ordinance.

Section 2: A printed copy of the text of Ordinance 703 will be available forinspection by any person during regular business hours at the office of the CityClerk or by standard or electronic mail.

Section 3. This ordinance shall become effective upon its passage and publicationas provided by law.

The foregoing ordinance was duly passed and adopted by the Council of the City of SaukCentre, Minnesota at its regular meeting on the 5 day of January, 2011.

By Brad A. KirckofIts Mayor

By Vicki M. WillerIts City Administrator /Clerk

P.30



Subject: Civic Arena — Donation of Hockey Boards - - -

Agenda Item: 7f


Sauk Centre Youth Hockey Association has presented the Park Board withdocumentation of costs incurred with the purchase and installation of the new hockeyboards at the Ice Arena. The Park Board recommends the City accept the donation.

Action Requested:

Approve Resolution 2011 -04 Accepting Donation

Action Taken

Motion: Second.

P.31


RESOLUTION ACCEPTING CONTRIBUTION

WHEREAS, a contribution of $25,469.21 in the form of installed hockey boardsat the Sauk Centre Civic Arena was received by the City from the Sauk Centre YouthHockey Association.

WHEREAS, the Sauk Centre Youth Hockey Association has requested that theCity allocate the contribution to Sauk Centre Civic Arena.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OFSAUK CENTRE, MINNESOTA that the City accept the contribution and commend theSauk Centre Youth Hockey Association.

Adopted by the Sauk Centre City Council this 5tn day of January, 2011.


ATTEST:


P.32

Sauk Centre Youth Hockey Association Members volunteered 514.5hours of labor in moving, cleaning, customizing, and installing dasher boards.

P.33

Sauk Centre Youth Hockey AssociationExpenses incurred for dasher boards

1. ScottTrade Center 162. Bayer Trucking 900.00

3. Walters Trucking 14. Bayer Trucking 100.00

5. Athletica (anchors) 1770.56

6. Cleaner 55.25

7. Athletica (Tubing & ice jam) 993.51

8. Centre Electric(redo conduit) 337.78

9. Centre Rental (Drill Rental & Bits) 249.98

10. Fastenal (bolts) 210.58

11. Bob Ritter (misc. hardware) 160.92

12. Athletica (Caskets) 1458.55

13. Steiner Lumber (hardware) 55.68

14. Felling Trailers (manufacture 3 gates) 1425.10

15. Athletica (repair sheet & mileage) 180.00

16. Steiner Lumber (hardware) 71.30

Total Expenses 25

Sauk Centre Youth Hockey Association Members volunteered 514.5hours of labor in moving, cleaning, customizing, and installing dasher boards.

P.33



Subject: - - -- -- _ -- -2011 Non Union Wages - - - - - - -- - - -- -

Agenda Item: 7g


Approval of Non -Union Wages generally follows approval of Union Contracts. ThePersonnel Committee will have a recommendation for Council.

Non Union employees include Friedrichs, Kleinschmidt, Inderrieden, Vogt, Drobny,Morton, Willer, Broermann, and Messer.

Messer is part time and not on a step scale. Last increase was in 2009.

Union contracts for 2011 award steps with no COLA.

Action Requested:

Approve Wage Scale for Non -Union for 2011 at

Action Taken:

Motion: Second:

P.34



Subject: Amend City Code _

Agenda Item: 9a


The Convention and Visitors Bureau is requesting that the City amend the City Code torequire Lodging Tax Collections for camping rentals at the Fairgrounds.

Action Requested:

Send to Policy Committee

Action Taken

Motion: Second.

P.35

of 1

Vicki Willer

From: Cindy Uhlenkamp [[email protected]]Sent: Wednesday, December 29, 2010 3:01 PMTo: Vicki Willer

Subject: city code

The Convention and Visitors Board recommended asking the city to look atchanging the city code to include the fairground camping under the lodgingg g Y g p g g g taxpresently in force in Sauk Centre.

Thank you for your consideration.Cindy UhlenkampMarketing ManagerSauk Centre Convention and Visitors Bureau

12/29/2010P . 3 6



Subject: _ -, Dress Code Policy---

Agenda Item: 9b


As part of recent union negotiations, it is recommended that the City adopt a Dress CodePolicy for all departments.

Action Requested:

Send Dress Code Policy to Policy Committee

Action Taken

Motion: Second.

P.37



Subject: Consent Agenda -

Agenda Item: 10a -c


The Council to consider the following Consent Agenda Items:

a. The contributions See attachment 10a- Resolution No. 2011 -05, ResolutionAccepting Contribution.

The Men's Card Playing Group $ 235.50 Senior Center

Fire Relief Association $ 42,000.000 Fire DepartmentSauk Centre Seniors $ 3,000.00 Senior Center

Sauk Centre Youth Hockey Assn. $ 6,500.00 Arena

In addition Wal -Mart Foundation donated $500.00 to "Shop with a Cop" onbehalf of the Sauk Centre Police Department

It is recommended that the City acknowledge the contributions received andthank the Men's Card Playing Group, Sauk Centre Fire Department ReliefAssociation, Wal -Mart Foundation and the Sauk Centre Seniors.

b. See attachment 10b — 2010 Contribution List. This lists the organizations,business and individuals that have contributed money or In -Kind Service tothe City in 2010. The list will be published in the Sauk Centre Herald on1/11/11.

c. Schedule of Claims — Total of unpaid claims $28,243.40 and paid claims6,066.41 on 12/28/10 and paid claims $58,489.03 on 12/31/10 for a Total of92,798.84. See attachment 10c.

Action Requested;

Approval of Consent Agenda as presented.

P.38


RESOLUTION ACCEPTING CONTRIBUTION

WHEREAS, a contribution of $235.50 was received by the City from the Men's CardPlaying Group, and

WHEREAS, the Men's Card Playing Group has requested that the City allocate thecontribution to the Sauk Centre Senior Center.

WHEREAS, a contribution of $42,000.00was received by the City from the Sauk CentreFire Dept. Relief Association.

WHEREAS, the Sauk Centre Fire Dept. Relief Association has requested that the Cityallocate the contribution to Sauk Centre Fire Dept.

WHEREAS, a contribution of $3,000.00 was received by the City from the Sauk CentreSeniors.

WHEREAS, the Sauk Centre Seniors has requested that the City allocate thecontribution to Senior Center.

WHEREAS, a contribution of $6,500.00 was received by the City from the Sauk CentreYouth Hockey Association, and

WHEREAS, the Sauk Centre Youth Hockey Association has requested that the Cityallocate the contribution to the Sault Centre Civic Arena.

WHEREAS, a contribution of $500.00 was received by the City from the Wal -MartFoundation, and

WHEREAS, the Vdal -Mart Foundation has requested that the City allocate thecontribution to the Sauk Centre Police Department.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUKCENTRE, MINNESOTA that the City accept the contribution received and commend theMen's Card Playing Group, Sault Centre Fire Dept. Relief Association, Sauk Centre Seniors,Wal -Mart Foundation and the Sauk Centre Youth Hockey Association for their generosity.

Adopted by the Sauk Centre City Council this 5th day of January, 2011.


ATTEST:


P.39

CITY OF SAUK CENTRE

ACKNOWLEDGEMENT OF 2010 CONTRIBUTIONS

On behalf of the City of Sauk Centre, the City Council would like to thank those who are fisted below for theirgenerous contribution of the specified City Facility /Department during the 2010 year:

DEPARTMENT IN -KIND SERVICE AMOUNT

FIRE DEPARTMENT

ECM Publishers, Inc. $ 280.00

1 -94 Speedway $ 300.00

Ace Hardware - _ 50 Smoke Detectors

Sauk Centre Fire Dept. Relief Association $ 42,000.00

AMBULANCE DEPARTMENT

ECM Publishers, Inc. $ 280.00

Stearns Electric Assoc. — Operation Round Up $ 200.00

POLICE DEPARTMENT

Safe & Sober

Wal -Mart Foundation


CITY HALL

Community Connection (Chamber— Easter Egg Hunt)Scott & Wendy Drobny & Family

SENIOR CENTER

Men's Card Playing GroupSauk Centre Seniors

CIVIC ARENA

Sauk Centre Youth Hockey Association

PARKS

Sauk Centre Rotary Club (Jaycee Park)Sauk Centre Fire Dept. Relief Association (Jaycee Park)

OUTDOOR SKATING RINK

Sauk Centre Lion's Club

SAUK CENTRE SENIOR DINING

ECM Publishers, Inc.

BRYANT LIBRARY (Friends of the Library)ECM Publishers, Inc.

STREET DEPARTMENT

Culligan, Inc.

Animal Pound


STREET LIGHTING BEAUTIFICATION

Numerous Citizens

Lions Club of Sauk Centre

Gradatim Club, GFWCSauk Centre CVB

2 Stop Sticks, 1 Stinger Flashlight, 1 Lidar Portable Radio500.00

Shop With A Cop $500.00

PUBLISH: 01/11/2011 Sauk Centre Herald

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750.00Roaster

3,246.103,000.00

26,300.00

Labor & Supplies for landscaping $3,715.00Flag Pole $1,500.00

575.97

200.00

100.00

18 Tons of Salt $1,400.00

Dog Food

Labor and $1,285.00

Schedule of ClaimsCity of Sauk Centre

1 st Meeting - January 2011Date of Meeting: 01/05/11 Date Prepared: 12/30/10

Vendor II Dept. jjPurpose jjAnnount I NNotesArbor Day Foundation IIShadeTree II Membership dues: Tree City USA (2011) $ 15.00

Auto Value - Sauk Centr _ SStreet/Park _ _ VVehicle parts & operating supplies 11,$ 593.88

Avenet, LLC ( GnGvt AAnnual website hosting, maint &support 2011 $ 504.00

jBanyon Data Systems, Inc. GGn /Finance &Audit IIBDS accounting software support: 2011 $ 2,154.24

Jorson & Carlson Co., Inc. AArena SSharpened 4 zamboni blades $ 78.50

MN Ambulance Assn jjAmbulance MMAA membership dues 2011 II $ 275.00

MN Crime Prevention Ass'n PPolice MMCPA membership: 2011 ` 45.00

MN Dept. of Agriculture PPark AAnnual pesticide application renewal $ 10.00

MN Elevator Inc LLibrary/Cty hall AAnnual elevator maintenance agmt: 2011II $

3, 634.29 -

MN Ice Arena Mgrs Assn (MIAMA) AArena JJAnnual 145.00

MN Municipal Utilities Assn SStreet/Park jjAnnual D &A participation fee (6 employees) $ 174.00

MN NCPERS Life Ins. PPayroll PPERA term life ins (6 employees, payroll deduction) $ 96.00

Resource Training & Solutions PPayroll HHealth & USAble Life ins prem: Jan 2011 $ 19,465.55

Resource Training & Solutions PPayroll ( Service co -op membership dues: 2011 $ 135.00

Description Amount Total Pd Date Pd Ck No

IChase Card Services IPZ StearnsCty: GIS data fees: Nov10 I $ 1.55

Chase Card Services Arena US FigSktgAssn: Remit USFSA fees: Session 1 2010 -11 $ 209.00

F

Chase Card Services ( Arena JUS FigSktgAssn: Basic skills membership fee I $ 10.00

Chase Card Services jCmpg Monthly internet service: Dec 2010 $ 36.99 ;• - { r

xmChase Card Services ( Ambulance Walmart:Batteries for various pieces of equipment

Chase Card Services ( Ambulance O'ReillyAutoParts: Windshield wipers f /Unit 561 $ 17.08

Chase Card Services ( Ambulance Walmart: 2 batteries for Unit 563 $ 164.59 ; t 1ATotal Chase Card Services $ 512.70 12 28.10 31052

Fleet Servi Division Police I Monthly lease: 2 squads - Nov 2010 $ 2,556.60 12.28.10 1 31053

Locators & Supplies, Inc Street/Park Work clothing purchased (deductions from clothing $ 537.43 12.28.10 31054

allowance)

Nextel Communi IStreet/Pk/Cmpg Monthly cell phone chgs to 11, 12.10 $ 206.48 12.28.10 31055

Qwesl Library/Transit Monthly phone chgs: elev & burglar alarm line to 01.09.11 $ 94.65 12.28.10 31056

Sauk Centre, City of jAmbulance ( Building permit for remodeling at ambulance garage $ 176.90 12.28.10 31057

Sauk Centre Fleet Supply Street/Park Work clothing purchased (deductions from clothing $ 866.49 12.28.10 31058

allowance- various PWks employees)

Select Account I Monthly VEBA adm fees: Dec 2010 $ 36.60 12.28.10 31059

Sprint Police Monthly in - car modem sery to 12.14.10 $ 79.98 12.28.10 31060

Stearns Co. Aud -Treas Police Forfeiture Remit 30% DWI forfeiture recovery (1996 Ford Econoline $ 342.45 12.28.10 31061

van - L.Steinemann)

Telrite Corp Various Monthly LD phone sery & chgs to 12.08.10 $ 198.42 12.28.10 31062

Wisc Phys Svc Ins Corp Ambulance Patient account ovrpmt refund $ 457.71 12.28.10 31063

Subtotal $ 6,066.41

Total Claims Pd 12.28.10 $ 6,066.41

Total unpaid claims for approval $ 28,243.40

Total PAID claims for approval, Pd 12.28.10 $ 6 ,066.41

Total PAID claims for approval, Pd 12.31.10 ( See $ 58 ,489.03Exhibit A attached

TOTAL $ 92 ,798.84

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Total Claims Pd 12.28.10 $ 6,066.41

Total unpaid claims for approval $ 28,243.40

Total PAID claims for approval, Pd 12.28.10 $ 6 ,066.41

Total PAID claims for approval, Pd 12.31.10 ( See $ 58 ,489.03Exhibit A attached

TOTAL $ 92 ,798.84

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FINAL A/P BATCH 201 OCity of Sauk CentreChecks dated: 12/31/10

Vendor Dept. JPurpose JArnount ICk.Bonestroo Various Engineering fees: 10/17 - 11/20/10 1,144.00 31064

Bound Tree Medical Ambulance Gloves, coldpaks, face shields, masks, canisters 188.43 31065

Centre Jobbing Co. Sr Ctr Trash bags, paper towels, styro cups 11 31066

Creative Forecasting Inc. Street/Park Activity guide subscription 2011 60.00 31067

Cuyuna Regional Med Center Ambulance CPR cards (9 @ $5 /ea - - -- - 45.00 31068 -

Deputy Registrar #45 Fire 3 -yr tab renewal on 2005 SeeDoo jetski 15.50 31069

DJO Inspections P &Z 4th Qtr 10 Bldg Official Fees 9,346.33 31070

Earl F. Andersen Inc. Street/Airport Signs, sign supplies, signs "no snowmobiling" 3,014.73 31071

East Side Oil Waste Oil Disposal chgs: Used filters 100.00 31072

Fleet Services Division Police Vehicle lease fees: Dec10 2,641.82 31073

Froseth, Paul Street Reimb: Work boots (clothing allowance 2010) 188.45 31074

Graphic Edge Ambulance 10 uniform jackets 724.02 31075

Great River Regional Library Library Regional library local support Q1.2011; Pmt 4 of 4/2010 1,797.00 31076

Ilgen Excavating Street Snow hauling: 12 /30/10 198.00 310

Inderrieden, Carol Administration Mileage reimb: 2011 payroll & 1099 @ StCloud 12114 38.00 31078

Jensen, Joseph Police Reimb: Headlight for Squad #1 (Walmart 12.12.10) 9.06 31079

Karen Beckers & Family SrCtr IMusical entertainment @ SrCtr (Christmas Prgm 12/21) 50.00 31080

KEEPRS, Inc. Police /Ambulance Uniform shirts, pants (Police); 14 shirts (ambulance) 790.18 31081

Knewt, LLC (N.Theis) Street/Ice &Snow Sidewalk snow removal: 3 snow events 697.65 31082

Leauge of MN Cities P &Z Reg Fees: Land Use Basics training (S.Morton) 30.00 31083

Main Street Press, Inc Police Business cards: Jensen & Von Wahlde 61.03 31084

Marco, Inc. GnGvt/Council Monthly copier maintenance to 1/15/11 777.53 31085

Mayer, Thomas J. Various Legal fees: 09/15 - 12/15/10 1,237.65 31086

Midwest Machinery Co. Park Sweeper parts 9.89 31087

Moldenhauer, Daniel Police Reimb: 3 uniform shirts, 2 uniform pants; training mealreimb

370.30 31088

Motorola Fire Final radio purchase (from FEMA grant) 1,772.30 31089

Petty Cash Street/Cmpg /Adm/Police/ Arena

Street/Camera SD card(Walmart $15.90);Street/Laminating sheets (Walmart $23.26); Cmpg /Dogwaste bags (Walmart $7.48); Adm /Phone cord (SkCtrFleet3.09); Police /Phone cord (SkCtrFleet $6.08); Police /UPSevidence pkg shipping $8.15; Arena /USPS Postage due onmail rec'd $.34)

64.30 31090

Rahn's Oil & Propane Arena 5 Propane cylinders 125.58 31091

Sauk Centre Convention & Visitors

Bureau, Inc.

Gen /CVB 95% lodging tax: Nov10 (Pmt 12 of 12/2010) 2,395.60 31092

Sauk Centre Fleet Supply Park Gloves: Clothing allowance 2010 (Westbrock) 16.45 31093

Sauk Centre Public Utilities Fire /OutdrRnk/Arena Hose reels, safety glasses, water -flood outdoor rink 879.56 31094

Sauk Centre Public Utilities GnGvt PERA rate increase aid: 2nd 1/2 2010 1,496.50 31094

Sauk Centre PUC Various Utility charges: all locations to 12/07/10 15,797.20 31095

Schwaab Inc. GnGvt Engraved name plates (5) for council 2011 102.02 31096

Spehn, Erna Ambulance Patient account overpmt refund 54.54 31097

St. Michael's Hospital GenGvt PERA rate increase aid: 2nd 112 2010 9,909.00 31098

Star Claims Ambulance Billing fees: Nov10 1,037.00 31099

Stearns Co. Environmental P &Z Stormwater training (S.Morton) 30.00 31100

Stoen's Street Hydraulic repairs on snow blower 281.16 31101

Streicher's Police Uniform pants for Officer Von Wahlde 142.98 31102

Uniforms Unlimited Inc Police 2 new batteries for taser 82.87 31103

Vogt, Nicole L. Park Mileage reimb: GMRP &T mtg @ Alex 11.17.10 27.00 31104

Vogt, Sally A. Various Contract cleaning: Dec 1 - Dec 15 (22 hrs) 407.00 31105

Westbrock, Bruce AnCntrl Reimb: Dog surrender fees: 2 dogs 12.10.10 50.00 31106

Westbrock, Bruce Park Reimb: Clothing allowance - Parka, t -shirts (ReflectiveApparel Factory)

170.65 31106

TOTAL (Aalms Pa. 12/'31/1u (prior to Council 4) 0tf,4tSy.u3

approval)

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AGENDASTEARNS :.COUNTY -- MUNICIPAL - LEAGUE- MEETING

TUESDAY, JANUARY 18, 20196:30 P.M.

320 OAK ZTREET

SAUK CENTRE

6:30 P.M. DINNER (Provided by the City of Sauk Centre & Stearns

County Municipal League)

7:15 P.M. BUSINESS MEETING

1) Approval of Minutes— 10/19/10

2) Election of Officers

3) Annual Appointments

4) Treasurer's Reporta. Current Checking Account Balanceb. List of Bills

5) Committee Reportsa. Water Advisory Boardb. Feedlot Advisory Boardc. Region 7W — Randy Jenninges /Jim Rothstein

6) Guest Speaker: Gary Carlson — LMC Legislative Updates

7) Determine Meeting Schedule for the year

8) Update by entity time permitting

City Clerk and /or Administrators — please provide copies of agenda /minutes tocouncilors.

Please RSVP with Vicki Willer at [email protected] centre.mn.

01/18/2011 SCMLAgendamd.doc

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Subject: Round Table - Goals

Agenda Item: 11b


i

Each Councilmember to briefly state what they would like to see worked on and /oraccomplished in the upcoming year.

Action Requested:

Action Taken

Motion: Second:

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sauk centre city council regular meeting wednesday, … · 2017. 12. 19. · mayor...

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