sap sd master data
TRANSCRIPT
Sales & Distribution
- Master Data -
SD Master Data - Core Elements
MasterData
Custo
mer M
aterial
Pricing
Material master record
Types of material
• Finished product.• Trading goods.• Service material.• Packing material.• Simi-finished material,
Controls of Material Master Record
• Industry sector
• Material type.
-General Data
Basic Unit of Measure
Division
Material Group
Sales Unit
Delivering Plant
Cash discount
-Tax data
Country
Tax category
Tax classification
-Quantity stipulations
Min. order quantity
Min. delivery quantity
Delivery unit
Material Master — Sales: sales org. 1Basic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales: text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
Material Master — General Data
Base Unit of Measure The Base Unit of Measure is the unit of measure in which stocks are managed within your company.
Division You may enter the Division which your product is in for sales (defaults if entered in the Basic data screen).
Material Group A (freely definable) key that’s used to group several materials or services for analysis/reporting as well as search by match code.
Sales Unit This is the unit of measure in which the material is sold, if different from the base unit of measure.
Delivering Plant Plant, from which the material is available for sale. This is a default value only.
Cash discount Indicator used for materials, which allow for a cash discount.
Material Master — Tax data & Quantity stipulations
Tax data
Country Country
Tax category Taxes, applicable to this material (e.g. Federal, State taxes in US, VAT in GB)
Tax classification taxable, exempt
Quantity stipulations
Min. order quantity Min. quantity a customer can order (in base unit of measure).
Min. delivery quantity Min. delivery quantity to a customer.
Delivery unit Only multiples of this number will be delivered to the customer.
-Grouping terms
Matl statistics group
Material pricing grp
Volume rebate group
Acct assignment grp
Commission group
Item Category group
Material Master — Sales: sales org. Basic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales: text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
Material Master — Grouping terms
Matl statistics group Helps to determine which data the system updates in the Logistics Information System (LIS).
Material pricing grp A way to group materials with similar pricing conditions.
Volume rebate groupA material can be assigned to a volume rebate group (e.g. Low Rebate, High Rebate) if the material qualifies for rebate.
Acct assignment grp A grouping of materials with the same accounting requirements (used to determine revenue and sales deduction accounts)
Commission group Several materials can be assigned to the same commission group, if the commission sharing between representatives is the same for these materials (e.g. Rep.A: 6%, Rep.B: 10%, Rep C: 12%).
Item Category groupA grouping of materials, that helps the system determine the Item Category. Item Category determines how a specific item is processed by system. E.g. a text item is not relevant for pricing.
General data
Base unit
Gross weight
Net weight
Avail. Check
Shipping data (times in days)
Trans. Grp
LoadingGrp
Packaging material data
Matl grp ship. matls
General plant parameters
Negative stock
Material Master — Sales: general/plantBasic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
Material Master — General data & Shipping data (times in days)
General data
Base unit The Base Unit of Measure is the unit of measure in which stocks are managed within your company.
Gross weight In Base Units of Measure.
Net weight In Base Units of Measure.
Avail. Check Tells the system when to do an availability check, as well as which MRP elements (such as purchase orders, reservations) to include in the check.
Shipping data (times in days)
Trans. Grp Transportation groups are groups of materials that have the same transportation requirements. For example, all goods that need refrigeration.
Loading Grp Loading groups define materials that have the same loading requirements, such as forklift truck, or crane.
Material Master — Packaging material data & General plant parameters
Packaging material data
Matl grp ship. matls, or
Material group shipping materials Freely definable group name, which is used to indicate groups of materials with similar shipping materials, such as liquids or bulk, for example.
General plant parameters
Negative stock Check mark indicator, which specifies whether negative stock is allowed at that plant.
- Sales texts Text
specific to
the material
and in an
appropriate
language.
Material Master — Sales textsBasic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
Control of material master record
The customer material info record is used for storing customer specific material data.
If a customer-material info record is maintained for a customer and material, the default values take priority to values in customer or material master while processing a document.
Use of customer-material info record
• Cross reference from customer material number to your material number and customer’s material description.
• Specific shipping information about this customer and material.
Number ranges of materials
Sales & Distribution
- Customer Master -
Customer Master
Sales & DistributionData
Com pany CodeData
GeneralData
Customer Master
• Centralized data for both SD & FI• Segmented into three sections
– General data - address & communication– Company code data (FI) - banking and
payment information related to FI– Sales data (SD) - pricing, delivery, output
• The sales data is specific to one sales area and is therefore dependent on the sales organization
Customer Master by Sales Area
Customer• Sales Organization • Distribution Channel• Division
General Data — AddressCustomer Name
Search Term
Street address, City,
Postal code, Country
Language
General Data — Communication
Telephone, Fax, Data numbers
Customer Master — Address & Communication
Customer Master — Control Data
General data — Control data
Account control : Vendor, Authorization Trading partner, Group key
Tax information : Tax codes, Fiscal address Country code, City code
VAT N, Tax jurisdiction codeEqualization tax, Sole proprietorTax on sls/pur.
Reference data / area : International Locator No.
Industry: Transport ZoneExpress stationTrain station
Location code
General Data — Marketing
Classification : Nielsen ID Customer classification Industry
Industry codes
Operating figures : Annual salesNumber of employees
Fiscal year variant
Sales prospecting : Legal status
Customer Master — Marketing
General Data — Payment Transactions
Bank details Country Bank KeyAccount holderBank AccountControl KeyCollection
Customer Master — Payment Transactions
General Data — Unloading points
Unloading point
Customer factory calendar
Default Unloading Point
Goods receiving hours
Customer Master — Unloading Point
General Data — Foreign trade
Country key for export control of customer
Table of Denial Orders list (TDO)
Special Designated Nationals list (SDN)
Diversion High Risk Profile list (DHRP)
Usage and Classification
Customer Master — Foreign Trade
General Data — Contact persons
Name
Telephone number
Department
First name
Form of address (e.g. Mr., Ms.)
Function
Customer Master — Contact Persons
Accounting info Reconciliation Account Sort key Head office
Interest calculation Interest indicator Interest calculation frequency Last key date
Reference data Buying group
Customer Master — AccountingInformationCompany Code Data
Accounting Information
Customer Master — Payment TransactionsCompany Code Data
Payment Transactions
Payment data: Payment termsTolerance group
Automatic Payment Transactions: Payment methods
Alternative payerLockbox
Customer Master — CorrespondenceCompany Code Data
Correspondence
Dunning data : Dunning procedureDunning recipient
Correspondence : Account numberat customerCustomer user
Paymentnotices to : Customer
SalesAccountingLegal
Customer Master — InsuranceCompany Code Data
Insurance
Export creditinsurance : Policy number
Institution numberAmount insuredValid untilLead monthsDeductible
Sales Data — Sales area
Sales order : Sales districtSales officeSales groupOrder probabilityItem proposalAccount at customer
Pricing /Statistics: Price group
Customer pricing procedurePrice list typeCustomer statistical group
Customer Master — Sales
S & D Data — Shipping
Shipping : Delivery priorityShipping conditionsDelivering plantOrder combinationBatch split allowed
Partial Delivery: Complete deliveryPartial delivery of itemMaximum part deliveries
Customer Master — Shipping
S&D Data — Billing
Billing section : Manual invoice maint.RebatePricingBilling scheduleInvoice list schedule
Delivery andpayment terms : Incoterms
Payment terms
Accounting : Account assignment group
Taxes: Tax requirements for the customer
Customer Master — Billing
S&D Data — Partner functions
The different partners are assigned
• SP Sold-to-party• BP Bill-to-party• PY Payer• SH Ship-to-party• … additional Partner function(s)
Customer Master — Partner Functions
Assigning Additional Partners
— Siesta Baseball League - Vera Cruz, NM — Sold-to: 10018Bill-to : 10018Payer : 10018Ship-to: 10018
— Siesta Baseball League - Vera Cruz, NM — Sold-to: 10018Bill-to : 10018Payer : 10018Ship-to: 10018Ship-to: 10249 - Bakersfield, CA
Sold-to
Payer Ship-toBill-to
Sold-to
Payer Ship-toBill-to Ship-to
Sales & Distribution
- Business Partners -
Business Partners• Defines all of the parties involved in a
business transaction and differentiates between their roles — customer, carrier, employees, customer contact, etc.
• Through customizing the system automatically assigns partners to the customer master and to transactions
Sold-to Ship-to Bill-to Payer
Business Partners• The system creates these four business
partners by default. All four are required.
• All four may be the same or may be different.
• Since these are automatically assigned partners you may need to add additional partners to carry out your business transactions.
Sold-to Ship-to Bill-to Payer
Business partners — Sold-to• Customer that
orders the goods• Can perform all
primary partner functions — sold-to, ship-to, payer, bill-to
• Primary type of business partner
• Cannot be linked to other sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Business partners — Ship-to
• Party that receives the goods
• Can be created as an independent partner and linked to one or more sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Business partners — Bill-to
• Party that receives the invoice
• Can be created as an independent partner and linked to one or more sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Business partners — Payer
• Party that sends the payment
• Can be created as an independent partner and linked to one or more sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Business Partners — Example
Sold-to
Bill-to
Payer
Ship-to
Ship-to
Ship-to
Ship-to
Ship-to
Ship-to
Sold-to
Account Groups
• Account group determines which fields are to be used in defining customer master data
Field Status
Field status controls the use of each field within the customer master determining whether a field is required, optional, suppressed or display only
Field status controls are also relevant to a specific activity — create, change, or display
Number ranges of customer record
Price Agreements
• Simple price agreements– product– customer– customer & material– customer group &
material
• Detailed price agreements– pricing scales– rebates– customer expected
price
Specialized Master Data
• Customer Material Info. Record• Item Proposal• Listing & Exclusion• Product Substitution
Customer/Material Info. Record• Defines a customer alias for a material
& description, for example:Material # : Glove Customer # : Pastime
Glove
• Can further define attributes of the material, shipping and partial delivery information specific to the product and customer
• Referenced in the sales order using the Ordering Party overview
Item Proposal• Used to define frequently ordered combinations
or special assortments of products and quantities
• Either products or products with quantities can be selected during order entry
• An item proposal can be defined for a customer via the customer master record
Material Listing & Exclusion• Used to control what products are
available for a customer or group• Material Listing — defines products that
can be sold to a customer• Material Exclusion — defines products that
cannot be sold to a customer
Product Substitution Material Determination
• Enables automatic or manual substitution of materials during sales order processing
• Examples: – substitute a standard product with a
promotional material– substitute based on a customer preference– substitute based on selection list (manual)
Customizing For Transactions Shipping Functions
• Shipping Point Determination– The shipping point is determined for each line
item based on the shipping point determination
– shipping point = shipping condition +loading group +delivering plant