sap afs - sd - snd infotechsndinfotech.com/docs/sap_afs-sd_notes_2016.pdfsap – afs sd [a pparel...

2016.

SAP – AFS SD

[APPAREL & FOOTWEAR SOLUTION]

Sashi Kiran. R MAIL: [email protected]

Restricted Use Mail: [email protected] Page 1

Contents – SAP AFS - SD

1. Introduction to AFS – SD. 1.1. Introduction to SAP - AFS.

1.2. Functions & Features of AFS.

2. AFS Master Data. 2.1. Customer Master – AFS Tabs.

2.2. Material Master - AFS Views.

2.3. AFS - Conditions Master.

3. AFS - Categories. 3.1. Create Characteristics.

3.2. Category Structure.

3.3. Coverage Strategies.

4. AFS - Grids. 4.1. Concept of Grids in AFS.

4.2. Master Grids.

4.3. Condition Technique for Grids.

4.4. AFS - Sales Grids.

5. AFS Sales Document Processing. 5.1. AFS Business Process.

5.2. Sales Document Structure – AFS Specific Settings.

5.3. Item Categories & Schedule Lines for AFS.

6. Allocation Run (ARun) 6.1. Execution of ARun

6.2. ARun Type - Config

6.3. ARun Requirement Sorting.

6.4. ARun Allocation Rule.

7. AFS Pricing. 7.1. Condition Technique for AFS.

7.2. Condition Types – AFS Condition Types.

7.3. Factor Pricing / Two Date Pricing.


8. AFS - Seasons. 8.1. Creation of Seasons.

8.2. Season Settings at Sales Document Types.

8.3. Maintain Validity Periods for Seasons.

8.4. Seasons at Sales Orders.

9. Value Added Services. 9.1. Define VAS Types.

9.2. Condition Technique for VAS.

9.3. VAS Data at Sales Orders.

10. Multi Store Orders. 10.1. Creation of MSO.

10.2. Configuration of MSO settings.

11. Shipping Process. 11.1. Creation of Delivery Document.

11.2. Picking / PGI Process.

11.3. Configuration of Delivery Documents.

12. Special Sales Orders. 12.1. Rush Order.

12.2. Cash Sales.

13. AFS Billing Process. 13.1. Creation of AFS Invoice.

13.2. Structure of Billing Documents.

14. Consignment Sales Process. 14.1. Consignment Process in AFS.

14.2. Allocation in Consignment Process.

15. AFS Limitations. 15.1. Areas – AFS Limitations.

16. Important Tables & Transaction Codes. 16.1. AFS - SD Tables.

16.2. AFS - Transaction Codes.


1. Introduction to AFS-SD

A F S: Apparel and Footwear Solution.

The AFS-System contains special structures for mapping products and articles and their characteristics (such as sizes, colours, etc.) to handle the requirements of apparel industry. These special structure concepts (grid values / categories) facilitate the handling of logistic processes at levels below the material master. Beyond that, the AFS-System provides special functions for the sales and distribution processing. Below picture shows the different modules that contains the AFS functionalities like Grids, Size, Colour and categories.


1.2 Features of AFS SD:

Grid Determination:

A material grid is a front-end tool that allows you to enter dimension information for your materials. Dimensions within the grids are used to represent attributes of products, for Example: Colour, Size & Inseam. Up to three dimensions are possible; we use material grids to determine the characteristic values in which you carry a material within the entire logistics. The mapping of your AFS materials in the form of grid values simplifies the maintenance of large volumes of data.

AFS Categories:

AFS materials are based on a large volume of data, to bring in more segregation of this data volume, AFS Categories were introduced in AFS. Categories are used to logically segment materials; we can enter a specific schedule line for a material per grid value. The categories are mainly used to segregate at different quality levels, customer segments, and countries of origin.

AFS - Conversions:

In AFS it is very important to have same physical size called by different scales in different countries. This is the reason we have US size UK size etc printed in shoes. For example in men’s footwear UK size 9 is called as US size 10. In order to cater this business requirement SAP has come up with Grid value conversion.

Value-Added Services:

Many retailers require services, usually done in the distribution centre, which change or improve the appearance of their goods before accepting delivery. Such services are like Ticketing & Labelling, Packing and Special Services ensure that goods can be put on display immediately upon arrival.

Seasonal Processing:

The apparel and footwear industry is a highly seasonal business that calls for tight control over product sales and delivery availability. SAP AFS features a season function to define and control seasonal delivery periods and handle specific order periods honouring season-related deadlines. This means we have full control over customer orders, articles & time frames within order processing.


2. AFS Master Data

2.1 Customer Master Data:

Generally we maintain customers in the SAP system as customer master records. There you enter the data that you need in the application for your business processes. The system transfers this master data in the application. There are two enhancements for the customer master in the standard system: a. AFS Additional Data Tab @ General Data in the customer master.

b. AFS Additional Data Tab @ Sales Area Data in the customer master.

Customer master record is the basis for all the sales orders as well as deliveries and payments. This is a data record containing all the necessary information to create sales documents.


Creating the Customer: - Logistics �� Sales & Dist �� Master Data �� Business Partner �� Customer

Create: XD01 – Complete, Change: XD02 – Complete, Display: XD03 – Display, Specify the Following Values: Account Group [Specify whether the Customer is a SP, SH, BP or PY] Enter the Customer No. {If the Acct Group is having the Ext. No. Ranges} Enter the Company Code Enter the Sales Area (Sales Organization, Dist. Channel & Division)

Customer Master Data Contains 3 Screens: - 1. General Data 2. Company Code Data 3. Sales Area Data

Each screen contains different tab pages; each tab page contains diff fields.


1. General Data Screen: -

Address Tab: - Specifies the address information of the customer, like Name, Postal Code, City, Country, Time Zone and Transportation Zone.

Marketing Tab: -

Nielsen ID: - Specifies a regional division according to the market categories.

Defining Nielsen ID: - [OVXZ]

SPRO � Sales & Distribution � Master Data � Business Partner � Customers Marketing � Define Nielsen ID Go to new entries and define & save it.


Customer Classification: - Specifies the classification of the customer, which can be based on the sales turnover. Defining Customer Classification: - [OVS6] SPRO � Sales & Distribution � Master Data � Business Partner � Customers Marketing � Define Customer Classifications Go to new entries and define & save it.

Unloading Points Tab: -

Unloading Point: - Specifies the place at which the material is to be unloaded for the customer. Note: - One unloading point can have multiple receiving points but not vise versa.

Goods Receiving Hours: - Specifies the timings in which the goods can be unloaded at customer Place. Defining Goods Receiving Hours: - [OVSC] SPRO � Sales & Distribution � Master Data � Business Partner � Customers Marketing � Shipping � Define Goods Receiving Hours Go to new entries and define and save it.


Contact Person Tab: - Specifies the contact persons at customer place. Logistics � Sales & Distribution � Master Data � Business Partner � Contact Person � VAP1 – Create.

AFS Additional Data: -

Distribution Center: Indicates the number of the distribution center to which this customer is assigned. In AFS we can deliver several individual customers from one MSO. We can directly deliver the goods to the customer or indirectly to a distribution center.

Customer ID Partner: Indicates by which name this customer is known at his partners that means at the ordering party or distribution center responsible for the customer at the time of MSO function.

An ordering party of a multi-store order orders for own stores. The stores have descriptions by which the ordering party identifies the stores in the system.


2. Company Code Data: -

Reconciliation Account: - The Reconciliation account in the General Ledger accounting is the account, which is, updated parallel to the sub ledger account for normal postings.

Payment History Record: - If we check this field the system records the payment history of the customer in his Cr. master data. Terms of Payment: - Specifies the key for defining payment terms composed of cash discounts & payment periods.


Defining Terms of Payment: - [OBB8]

SPRO � Sales & Distribution � Master Data � Business Partners � Customers � Billing Documents �Define terms of payment. Go to new entries and define and save it.

3. Sales Area Data Screen: -

Sales Tab: - Customer Pricing Procedure: - This field in the combination of other fields enables the system to automatically propose a pricing procedure during the sales document processing. [1] Sales District: - Specifies the district in which the customer exists. Before specifying the sales district we should define the sales district. Defining Sales District: - [OVR0] SPRO �� Sales & Distribution �� Master Data �� Business Partners �� Customers �� Sales �� Define sales District.

Go to new entries and define & save it.


Customer Group: - Specifies a particular group of customers, for the purpose of pricing or generating statistics. Ex: - Wholesale or Retail. Defining Customer Group: - [OVS9] SPRO �� Sales & Distribution �� Master Data �� Business Partners �� Customers �� Sales �� Define Customer Group.



Shipping Tab: - Delivery Priority: - Delivery priority controls the delivery of sales orders or order items & therefore gives priority to individual customers. Delivery priority defines the sequence when deliveries are created automatically. Define Delivery Priorities: - SPRO �� Sales & Distribution �� Master Data �� Business Partners �� Customers �� Shipping �� Define delivery Priorities.


Shipping Conditions: - This field in the combination of other fields enables the system to propose a corresponding shipping point for the items in the sales document. Define Shipping Conditions: - [OVSF] SPRO � Logistics Execution � Shipping � Basic shipping functions Shipping point & Goods Rec Point Determination � Define shipping conditions Go to new entries and define & save it.


Delivering Plant: - Specifies the plant from which, the goods are delivered to the customer. Order Combination: - If we want to combine multiple orders for the customer to create a single delivery we need to check this field.


Partial Delivery per Item: - Specifies whether the partial delivery can be created for an order for a customer. {Maximum partial delivery is 9} Billing Documents Tab: -

Rebates: - If we check this field, the customer is eligible to receive the rebates. Inco Terms: - Specify the place from which goods are delivering to the customer. It specifies certain internationally recognized procedures that the shipper and the receiving party must follow for the shipping transaction to be successfully completed. To define Inco terms [OVSG]


Account Assignment Group: - This field, in the combination of some other fields determines the General Ledger Account to which the sales values can be posted. Tax Classification: - Specifies whether the customer is liable for tax or not.

Partner Functions Tab: - Sold-to-Party (SP): - The Customer, who is placing the order with the Co. (AG) Ship-to-Party (SH): - The customer who is receiving the goods. (WE) Bill-to-Party (BP): - The customer who receives the (Bill) Invoice. (RE) Payer (PY): - The Customer, who is going to pay the invoice amount. (RG)

Note: - 1. The Information about all the parties is provided by SP only. 2. If all the parties are same, we need to create the Customer as SP. 3. One sold to party can have multiple SH, BP, PY. To add this specify (Add) the customer number in the master data of sold to party.


AFS Additional Data: -

Note: This Tab contains the customer’s AFS-specific data that you need for mapping your business processes in Sales and Distribution. Customer/Vendor ID: The customer/vendor ID controls dimension/size value conversions based on customer ID. In addition to customer/vendor IDs, we can also control dimension value conversion using: User IDs & Material IDs. We need to assign the customer/vendor ID in the customer master.

Schedule Strategy: This field contains the Additional data which the system should transfer from the customer master to the sales order document, such as a customer-specific conversion indicator or a certain order scheduling strategy. Value Added Services: We can enter the Specifications for determining the Value Added Services like labeling, packing and special services, at the time of sales order creation. Allocation Run: Specifies the required settings for controlling the allocation run, like Group Strategy, Release Strategy & Substitution Strategy. Distribution Rule for MSO: Specifies of which Distribution Rule should be used to distribute the existing material stock in the multi-store order (MSO) MSO facilitates the mapping of business processes in which a customer requires goods from us for any number of stores. We can process all stores in one single order. Order Proposal: Specifies the settings regarding the ordering habits of your business partner. Substitution Off: If we check this field, the customer always allows material substitution in the sales order. No Duplicate Key: Check this field, if the customer allows the same material in several items of the sales order. Substitution Strategy: Specifies the settings regarding the assignment of your customer to certain customer groups.


Reports: - 1. VD59 - Customer Analysis-Basic List.

2. MC+E - Customer Analysis- Sales.

3. MC+A - Customer Returns-Analysis.


2.2 Material Master Data [MM01]

The material master data is used by the system to represent the product or service that

the company is selling or producing.

The SAP standard master data that is relevant for the materials management processes

has been enhanced to accommodate the specific logistical processes of the apparel and

footwear industry. You can find the AFS enhancements and special features of master

data processing. Below are the AFS specific views in material master.

Create Material: - Logistics �� Sales & Dist �� Master Data �� Products �� Material �� Other Material

�� MM01 – Create, MM02 – Change & MM03 – Display