risk assessment form (ra1)

RISK ASSESSMENT FORM (RA1)

For further information contact Corporate Safety: Tel: 01302 737541 01302 736903 Version: June 2020 Postal Address: Floor 4, Civic Offices, Waterdale, Doncaster DN1 3BU Email: [email protected]

DATE: 21/09/2020 DATE LAST ASSESSED: 07/08/2020 PERSONS AT RISK INITIAL RISK RATING

DIRECTORATE: Economy and Environment

EM

PL

OY

EE

YO

UN

G P

ER

SO

N

CH

ILD

PU

BL

IC

OT

HE

R S

ITE

US

ER

LO

W

ME

DIU

M

HIG

H

JOB OR SITUATION: COVID-19 Secure – Civic Office Risk Assessment – further guidance: https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/offices-and-contact-centres https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-council-buildings/covid-19-guidance-for-the-safe-use-of-council-buildings https://www.gov.uk/guidance/maintaining-records-of-staff-customers-and-visitors-to-support-nhs-test-and-trace https://www.gov.uk/government/publications/coronavirus-covid-19-meeting-with-others-safely-social-distancing/coronavirus-covid-19-meeting-with-others-safely-social-distancing https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities Highlighted below is a link to the Governments 5 steps to working safely. The guidance provides practical actions for businesses to take based on 5 main steps. Make sure you read all the guides relevant to your workplace. https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/5-steps-to-working-safely

SITE OR LOCATION Civic Office Doncaster

TASKS OR ACTIVITIES HAZARDS & RISKS IDENTIFIED No.

1. Thinking about risk COVID-19; no risk assessment in place 1 X X X X X

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/offices-and-contact-centres

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/offices-and-contact-centres

https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-council-buildings/covid-19-guidance-for-the-safe-use-of-council-buildings

https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-council-buildings/covid-19-guidance-for-the-safe-use-of-council-buildings

https://www.gov.uk/guidance/maintaining-records-of-staff-customers-and-visitors-to-support-nhs-test-and-trace

https://www.gov.uk/guidance/maintaining-records-of-staff-customers-and-visitors-to-support-nhs-test-and-trace

https://www.gov.uk/government/publications/coronavirus-covid-19-meeting-with-others-safely-social-distancing/coronavirus-covid-19-meeting-with-others-safely-social-distancing



https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities



https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/5-steps-to-working-safely

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/5-steps-to-working-safely



2. Who should go to work

COVID-19; not considering that everyone should work from home, unless they cannot work from home.

COVID-19 risk to people, consider

2.1 Protecting people who are at higher risk

2.2 People who need to self-isolate

2.3 Equality in the workplace

2 X X X

3. Social distancing at work

COVID-19 transmission risk from

3.1 Arriving at work and leaving work

3.2 Moving around building

3.3 Workplaces and workstations

3.4 Meetings

3.5 Common areas

3.5 Accidents, security and other incidents

3 X X X X

4. Managing customers, visitors and contractors

COVID-19 transmission risk from unnecessary visits to offices

4.1 Manage contacts

4.2 Providing and explaining available guidance

4.3 Track and Trace

4 X X X X X X

5. Cleaning and maintaining the workplace

COVID-19 transmission risk from any site or location that has been closed or partially operated, which is not clean, when ready to restart

5.1 Before reopening

5.2 Keeping the workplace clean

5.3 Hygiene: handwashing, sanitation facilities and toilets

5.4 Changing rooms and showers

5 X X X X X X



5.5 Handling goods, merchandise and other materials

6. Personal Protective Equipment (PPE) and face coverings

COVID-19 transmission from the incorrect choice and use of PPE and face coverings.

6.1 Face coverings

6 X X X X X X

7. Workforce management COVID-19 transmission when the way work is organised to create distinct groups and the reduction in the number of contacts each employee has, has not been considered.

7.1 Shift patterns and working groups

7.3 Communications and training

7 X X X X X X

8. Inbound and outbound

goods

COVID - 19 transmission arising when social distancing is not maintained; and surface transmission is not avoided when goods enter and leave the site.

8 X X X X X X



HAZARD NO.

EXISTING CONTROLS FURTHER CONTROLS BY WHOM COMPLETION

DATE

FINAL RISK RATING

LO

W

ME

DIU

M

HIG

H

1

1. No Covid-19 RA in place:

RA completed to reduce the risk to the lowest reasonably practicable level by taking preventative measures, in order of priority.

Working from home is the first option.

Building users reminded to Increase frequency of handwashing

Increased surface cleaning.

Ensure measures in place to achieve Government Guidelines for social distancing of 2m.

Service managers to give particular regard to whether people doing the work are especially vulnerable to COVID-19.

The Staying Covid-19 Secure in 2020 notice is displayed.

Continue to follow national and local guidance and review as required. Where the social distancing guidelines cannot be followed in full, in relation to a particular activity, service/people managers to give consideration whether that activity needs to continue and, if so, all the mitigating actions possible will be taken to reduce the risk of transmission between staff

Results of the risk assessment shared with the workforce and published on the Council website.

FM, Managers and employees Service/ People Managers FM/HR

X

Who should work from the Civic Office

Those staff in Facilities Management whose role is identified as essential in the Business Continuity Plan will continue to work in the Civic Office.

Other Building Users should work from home wherever possible.

Directors/DLT will be responsible for deciding which priority

Clear signage is in position to

indicate Social distancing

measures.

Further information will be

communicated to all staff based at

the Civic Office following any

changes in the current instruction

to work at home.

FM/HR

X



2

services work from the building

Turn people with coronavirus symptoms away. If a staff member (or someone in their household) has a persistent cough, a high temperature or has lost their sense of taste or smell, they should be isolating.

Individuals should not work at the office if they are advised to stay at home under existing government guidance. This includes individuals who have symptoms of COVID-19 as well as those who live in a household with someone who has symptoms and those who are advised to self-isolate as part of the Government’s test and trace program. These staff are able to work from home while self-isolating if appropriate.

See current guidance for people who have symptoms and those who live with others who have symptoms https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

Where permission has been provided to return to the workplace Managers should review their service specific Covid Secure RA.

Staff should not rotate between working at home and the office to minimise the risk of cross-contamination.

People Managers should consider staggering arrival/departure times to reduce crowding in and out

People managers should enforce social distancing within their own team and take action where necessary.

People managers are responsible for any health concerns within their own team.

People managers should undertake service specific risk assessments. If there is a requirement for PPE is the responsibility of the service.

People Managers should notify Facilities Management if a member of staff at work develops/displays symptoms so that a deep clean can be arranged.

People Managers should enable workers to work from home while self-isolating if appropriate.

People Managers

Social Distancing at Work 3.1 Access and Egress

Access to the building through rear doors and egress through side

Managers and employees

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection





3

doors.

Access through rear doors is contactless.

Contactless hand sanitiser station is located immediately inside the rear door and in the atrium prior to the side door corridor.

Additional cleaning of door handles throughout the day.

Signage on side doors to indicate egress only/no access

Signage of rear doors and gates to indicate access only/no egress

3.2.1 Scenic Glass Lifts:

Stairs to be used to access floors wherever possible.

Contactless hand sanitiser station is located on each floor outside the lifts.

It is not possible to use off lift for upwards travel and one for downwards travel due to the way they operate.

One person at a time to use lift.

Occupants advised not to touch the car sides or handrails if possible.

Due to limited space in the lift lobby areas it is not always possible to stand 2 metres away from people.

A queueing zone has been created in the front atrium area with 2 metre floor grid markings.

Additional cleaning of lift buttons throughout the day.

3.2.2 Lift at Front of Building:

Not to be used except for emergency evacuation only.

Review use of lift if occupancy increases and in line with specific event RAs using the Council Chamber.

3.2.3 Goods Lift:

Facilities or emergency evacuation only

One person at a time to use lift, except for emergency evacuations

Additional cleaning of lift buttons throughout the day.

Occupants advised not to touch the car sides or handrails if possible

X



3.2.4 Stairwells:

Centre stairwell to be used for upwards travel in building.

Fire exit stairs in each corner of the building to be used for downwards travel

Additional cleaning of handrails throughout the day.

Users to maintain 2 metre distance from other stair users.

Signage is in place to show the one way system and to remind building users to maintain 2 metre distance.

3.3.1 Open Plan Office Space

Work areas are restricted to Ground and First Floor until occupancy of the building increases

Reduce movement around the building as much as possible. Use telephone, jabber, teams, Iserve instead of visiting another team/person.

Staff to remain observant and retain social distancing.

Hot desking should be avoided during this period. Staff should be allocated desks.


One way system has been introduced with signage indicating the direction of travel.

Signage has been provided to show which desks are not to be used to maintain social distancing and some areas will be taped off to prevent access.

Alternate banks of desks are to be used as phase 1 until occupancy increases and to manage safe circulation areas.

Low level screens are already in place to shield facing desks but staff will sit diagonally:

Bank of 6 desks can seat 3 people – sitting non facing

Banks of 4 desks can seat 2 people – sitting non facing.

Whilst desk capacity can be 25% as phase 1, this would compromise social distancing in other areas of the building. Managers should ensure that staff work from home wherever possible.

People Managers to complete specific individual task RAs.

Additional screening may be required

People Managers FM



Desk wipes are provided so that staff can sanitise their own work area before starting work.

Avoid people needing to unduly raise their voices to each other. This includes, but is not limited to, refraining from playing music or broadcasts that may encourage shouting, including if played at a volume that makes normal conversation difficult. This is because of the potential for increased risk of transmission, particularly from aerosol transmission.

3.3.2 Directors and Executive Area (Floors 1 and 4)

Reduce movement around the building as much as possible. Use telephone, jabber, teams, Iserve instead of visiting another team/person.

Visits to the area should be by invitation/appointment only.

Staff to remain observant and retain social distancing.

Hot desking should be avoided during this period. Staff should be allocated desks and not sit directly opposite each other.


This is a restricted, low traffic area so there is no one-way system in place.

Director’s area - entry should be through the door near Meeting Room 105. Exit should be through either of the doors at the end of the area.

Desk wipes are provided so that staff can sanitise their own work area before starting work.


3.4.1 Meeting Rooms

to shield staff at workstations next to “pinch-points”

Service specific RA to be completed and approved by Corporate Safety for face to face meetings

People Managers



Meetings should be conducted via Microsoft Teams wherever possible.

Service specific RAs must be written and approved by Corporate Safety where face to face meetings are to be held.

Only absolutely necessary participants should physically attend meetings and should maintain social distancing (2m, or 1m with risk mitigation where 2m is not viable).

Avoiding transmission during meetings, for example avoiding sharing pens, documents and other objects.

Sanitising wipes and hand gel to be placed in each meeting room.

Maximum occupancy is displayed outside each meeting room. This should not be exceeded.

Furniture has been positioned to maintain 2 metre social distancing. This should not be rearranged.

The use of the meeting rooms with external windows is preferable to ensure natural ventilation.

No refreshments service will be operating for meetings to avoid the risk of infection transmission from the equipment.

Use of other meeting rooms throughout the building to be reviewed when occupancy increases.

For the Ground Floor Meeting Rooms a one way system to be operated in the corridor, from One Stop Shop to side staff exit door the direction of travel.

Any public using the corridor should be accompanied out through the side exit door by the member of staff they are visiting.

From 14/9/2020 there are limits for social meetings and you must not meet in a group of more than 6, indoors and outdoors. There are exceptions for work purposes and weddings (up to 30 people.)


Service specific RA to be completed and approved by Corporate Safety for face to face meetings

People/ Service Manager



3.4.2 Council Chamber:


Service specific RAs must be written and approved by Corporate Safety where face to face meetings are to be held.

The principles set out in the ‘Safer workplaces’ guidance for Council Buildings apply but are not limited to: - meetings of civic, political or community groups (e.g. parish

council meeting, ward meeting of political party; charity board of trustees)

- MP or councillor surgery/drop-in sessions - public meetings and local consultations (e.g. planning)

Only absolutely necessary participants should physically attend meetings and should maintain social distancing (2m, or 1m with risk mitigation where 2m is not viable).

Avoiding transmission during meetings, for example avoiding sharing pens, documents and other objects.

Contactless hand sanitiser station to be sited on each floor outside the entrance to the Chamber.

Reduce the use of the desks which can be used to maintain a 2 metre distance from the next person.

The maximum occupancy of the room is 25 plus 5 in the viewing area at the back of the room.

Additional chairs have been removed so that the maximum capacity is not exceeded.

The Chair of the meeting to carry out risk assessment and manage number of attendees to take into account social distancing.

If the viewing area is required, chairs should be spaced 2 metres apart and the numbers restricted.

Sanitising wipes have been provided.

Avoid people needing to unduly raise their voices to each other. This includes, but is not limited to, refraining from playing music or broadcasts that may encourage shouting, including if played at a volume that makes normal conversation difficult. This is because of



the potential for increased risk of transmission, particularly from aerosol transmission.

From 14/9/2020 there are limits for social meetings and you must not meet in a group of more than 6, indoors and outdoors. There are exceptions for work purposes and weddings (up to 30 people.)

3.5.1 Ground Floor Kitchen:

Where possible, staff should bring cold packed lunches in cool bags to avoid contact with appliances such as microwaves and fridges and reduce the risk of infection transmission.

Staff should wash hands when entering and leaving the kitchen.

Consider staggering break times.

Signage is provided to indicate maximum occupancy in each area.

Staff should be aware of the number of persons in the kitchen at any one time to ensure social distancing.

Hand soap is provided in the kitchen.

The kitchen will be cleaned regularly throughout the day Microwaves

Only digital control microwaves to be used.

The additional microwaves have been removed to ensure the 2m social distancing is achieved.

Hand sanitising wipes to be placed at the side of each microwave.

Users to wipe control panel after use. Fridge

Where possible use personal coolbags to avoid necessity to use fridges.

Staff should wash hands before opening the fridge 3.5.2 Kitchenettes on Open Plan Office Space:

It is preferable for people to use their fixed desk to eat meals during this time of social distancing.

Where possible use personal coolbags to avoid necessity to use fridges.

Communal crockery has been removed from the kitchens to avoid.



Staff should not share crockery and cutlery.

Staff should wash hands when entering and leaving the kitchen.

Hand soap will be provided in the kitchen.

Consider staggering break times.

Staff should be aware of the number of persons in the kitchen at any one time to ensure social distancing.

The kitchen will be cleaned regularly throughout the day

3.5.3 Break Out Areas:


Users to clean table after use.

Consider staggering break times

All tables set out to maintain 2 metre distancing with one chair per table.

Sanitising wipes to be available on each table.

3.5.4 MFDs

Only use MFDs and other shared equipment in the resource areas when absolutely necessary.

Sanitiser will be provided at the side of each MFD.

Sanitise hands before touching the control panel or replenishing paper

3.5.5 Vending Machines

Sanitizer will be provided next to the vending machine so that building users can cleanse their hands before and after use.

Civic Catering to provide service specific risk assessment.

3.5.6 Vibe Café

Civic Catering to undertake service specific risk assessment.


All tables set out to maintain 2 metre distancing with one chair per table.

Police Teams working on Floor 3 will be requested to carry out a sweep of their areas.



Sanitising wipes to be available on each table.

Staff to clean table after use.

3.5.7 Cycle Stands

Stagger arrival/departure times to reduce crowding in the cycle

stand area.

Staff should be aware of social distancing whilst waiting to store

their bicycles.

3.6.1 Fire Strategy:

The fire risk assessment has been reviewed to take into consideration reduced occupancy and social distancing.

While the building is at low occupancy staff will be requested to work on the Ground and First Floor to enable the safe evacuation of staff.

If the fire alarm sounds a sweep will be made of the Ground and First floors only to ensure these are clear.

This will be reviewed if occupancy increases.

While social distancing is important if the fire alarm sounds the first priority is to leave the building safely and go to the Assembly Point.

When staff are safely out of the building they should maintain social distancing.

Changes to be communicated to all staff based at Civic Office.

Any staff currently using the building who are not usually based there to contact ICT to be added to the Civic Office email distribution group to ensure they receive all updates

3.6.2 First Aid:

In an emergency e.g. an accident, people do not have to stay 2m apart if it would be unsafe.

People involved in the provision of assistance to others should pay particular attention to sanitation measures immediately afterwards, including washing hands.



The First aid needs assessment to be reviewed taking into considering reduced number of first aiders on site.

4

Managing customers, visitors and contractors Customers:

The One Stop Shop is separated from the staff area.

A separate RA should be completed by Customer Services. Visitors:


Sanitising wipes and hand gel to be placed in each meeting room.

Maximum occupancy is displayed outside each meeting room. This should not be exceeded.

No refreshments service will be operating for meetings

For the Ground Floor Meeting Rooms a one way system to be operated in the corridor, from One Stop Shop to side staff exit door the direction of travel.

Any public using the corridor should be accompanied out through the side exit door by the member of staff they are visiting.

Visitors accessing site through the rear staff entrance will be instructed to provide details for NHS Track and Trace, further information below.

Turn people with coronavirus symptoms away. If a staff

member (or someone in their household) or a visitor has a persistent cough, a high temperature or has lost their sense of taste or smell, they should be isolating.

Contractors:

Contractors should only be requested to carry out essential works.

All contractors should enter the building through the rear delivery door.

Contractors should be requested to use the hand sanitiser on

Dealing with Customers RA to be completed

Customer Services

X



entering the building.

Contractors accessing site will be instructed to provide details for NHS Track and Trace, further information below.

Facilities Management will check RAMS prior to visit to ensure any works can be undertaken safely whilst adhering to social distancing.

Facilities Management will supervise contractors on site.

Any service, requesting works in the building, should make arrangements through Facilities Management prior to doing so.

Turn people with coronavirus symptoms away. If a staff member (or someone in their household) or a visitor has a persistent cough, a high temperature or has lost their sense of taste or smell, they should be isolating.

NHS Track and Trace

From 18/9/2020 keeping a record of all staff, customers and

contractors will be enforceable by law.

Staff, visitors and contractors entering the building via the rear staff door will be instructed to leave contact details in case the Civic Office is identified as the location of a potential COVID-19 outbreak

Details will be retained for 21 days, this reflects the incubation period for COVID-19 (which can be up to 14 days) and an additional 7 days to allow time for testing and tracing. After 21 days, this information should be securely disposed of.

NHS Test and Trace QR Code

Staff, customers and contractors are also able to use the NHS COVID-19 app to scan the QR code from 24 September 2020

5

Cleaning/maintaining the workplace

The Civic Office has been partially open during lock-down.

All areas have been deep-cleaned in advance of staff returning to work.

All statutory maintenance has been completed during the period of reduced occupancy, including ventilation systems.

Managers and employees



Additional flushing of all outlets has been undertaken weekly due to reduced usage.

Hand sanitiser has been provided on entry points to the building, in meeting rooms and near shared equipment such as MFDs.

There is increased cleaning throughout the day of frequently touched areas such as door handles and hand-rails.

Wipes have been provided to enable building users to clean their own workstation prior to and after use.

Signs and posters have been provided to build awareness of good handwashing technique and the need to increase handwashing frequency.

If cleaning is required after a known or suspected case of COVID-19 then specific guidance will be referred to. https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings

Toilets/Washrooms

Washroom occupancy reduced to one person by fitting additional handles on outer door.

Contactless hand sanitiser station is sited on each floor outside the toilets.

Persons waiting to use the toilet facilities should adhere to social distancing.

Contactless taps are provided

Additional cleaning of washrooms throughout the day

Ensure soap is refilled regularly. Shower Room:

All shower facilities and changing rooms will be closed (Male shower room is currently closed due to essential maintenance works)

Use of additional toilets to be reviewed when occupancy increases taking into account the following:

Use of the facilities will be reviewed when occupancy increases including additional cleaning and social distancing measures.

FM FM

X

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings





6

Use of PPE

Where PPE is already in use in work activities to protect against non-COVID-19 risks this will continue.

When managing the risk of COVID-19, additional PPE beyond what is usually worn is not beneficial. This is because COVID-19 is a different type of risk to the risks normally faced in a workplace, and needs to be managed through social distancing, hygiene and fixed teams or partnering, not through the use of PPE.

The precautionary use of extra PPE to protect against COVID-19 outside clinical settings or when responding to a suspected or confirmed case of COVID-19 should not be encouraged.

As the risk of COVID-19 transmission is not high, in the general office no PPE is required.

See the Councils guidance booklet and flow chart for PPE requirements in non-Health Care/Clinical settings for further advice.

Service Managers to consider requirement for specific tasks. Face coverings: It is important to know that the evidence of the benefit of using a face covering to protect others is weak and the effect is likely to be small, therefore face coverings are not a replacement for the other ways of managing risk, including minimising time spent in contact, using fixed teams and partnering for close-up work, and increasing hand and surface washing. These other measures remain the best ways of managing risk in the workplace and government would therefore not expect to see employers relying on face coverings as risk management for the purpose of their health and safety assessments. Wearing a face covering is optional and is not required by law, including in the workplace.

Employers should support their workers in using face coverings safely if they choose to wear one.

Wash your hands thoroughly with soap and water for 20 seconds or use hand sanitiser before putting a face covering on, and after removing it.

When wearing a face covering,

Service Managers Managers and employees

X



avoid touching your face or face covering, as you could contaminate them with germs from your hands.

Change your face covering if it becomes damp or if you’ve touched it.

Continue to wash your hands regularly.

Change and wash your face covering daily.

If the material is washable, wash in line with manufacturer’s instructions. If it’s not washable, dispose of it carefully in your usual waste.

Practise social distancing

wherever possible.

7

Workforce management

A service specific RA has been developed for Facilities Management staff to consider their tasks, work patterns and travel between sites.

To make sure all workers understand COVID-19 related safety procedures:

Provide regular updates about any changes in how the building operates.

Engaging with workers through existing communication routes and worker representatives to explain and agree any changes in working arrangements.

Providing updates to staff based in the building to communicate changes in working arrangements.

Service/People Managers to consider the way work is organised to create distinct groups and reduce the number of contacts each employee has. As far as possible, where people are split into teams or shift groups, fixing these teams or shift groups so that where contact is unavoidable, this happens between the same people. Identifying areas where people directly pass things to each other e.g. office supplies, and finding ways to remove direct contact, such as drop-off points or transfer zones. To avoid unnecessary work travel and

Service and People Managers and employees

X



The latest Information is provided in the rear staff atrium to make sure all workers on site are kept up-to-date with how safety measures are being implemented or updated.

NHS Track and Trace

From 18/9/2020 keeping a record of all staff, customers and

contractors will be enforceable by law.

Staff, visitors and contractors entering the building via the rear staff door will be instructed to leave contact details in case the Civic Office is identified as the location of a potential COVID-19 outbreak

Details will be retained for 21 days, this reflects the incubation period for COVID-19 (which can be up to 14 days) and an additional 7 days to allow time for testing and tracing. After 21 days, this information should be securely disposed of.

NHS Test and Trace QR Code

Staff, customers and contractors are also able to use the NHS COVID-19 app to scan the QR codefrom 24 September 2020

keep people safe when they do need to travel between locations. To help workers delivering to other sites such as branches, or suppliers’ or customers’ premises to maintain social distancing and hygiene practices. To make sure all workers understand COVID-19 related safety procedures.

Provide regular updates about any changes in how the building operates.

Continue to engage with service managers and trade union representatives to explain and agree any changes in working arrangements.

Developing an induction pack for workers prior to returning to site, especially around new procedures for arrival at work

Ongoing engagement with trades unions to monitor and understand any unforeseen impacts of changes to working environments.

Service Managers - Awareness and focus on the importance of mental health at times of uncertainty.

Provide clear guidance and floor plans of site indicating direction of travel.

Using visual communications e.g. whiteboards or signage, to explain changes

Facilities Mgt / Human Resources FM/HR FM/HR FM/HR Service Managers FM FM FM



Communicating approaches and operational procedures to suppliers and contractors to help their adoption and share experience

8

Inbound and outbound Goods/ Deliveries:

Essential items only to be ordered for delivery to minimise staff contact.

All deliveries to be accepted by the Post Team via the rear delivery door.

Door handles to be cleaned regularly.

Enabling drivers to access welfare facilities when required, consistent with other guidance.

Post Team to undertake service specific risk assessment.

PBS

X

ASSESSED BY: J Porter/L Faulkner APPROVED BY: REVIEW DATE: Following changes in

Government/Public Health or Council Policies

risk assessment form (ra1)

Documents