rio hondo community college district regular meeting of ... · completion of the work performed...

BOARD OF TRUSTEES: Angela Acosta-Salazar, Gary Mendez, Vicky Santana, Norma Edith García, Madeline

Shapiro, Lupe Pasillas, Student Trustee

Rio Hondo Community College District REGULAR MEETING OF THE BOARD OF TRUSTEES

MINUTES – November 14, 2012

Location: Rio Hondo College Board Room 3600 Workman Mill Road, Whittier CA 90601

Members Present: Ms. Norma Edith García, President Ms. Vicky Santana, Vice President (arrived at 6:25 pm)

Ms. Madeline Shapiro, Clerk (arrived 6:10 pm) Mr. Gary Mendez, Member

Ms. Angela Acosta Salazar, Member

Ms. Lupe Pasillas, Student Trustee

Members Absent: None Staff Members: Ms. Teresa Dreyfuss, Interim Superintendent/President

Dr. Kenn Pierson, Vice President, Academic Affairs Mr. Henry Gee, Vice President, Student Services

Ms. Sandra Rivera, CSEA President Mr. Adam Wetsman, Academic Senate President Ms. Kathy Pudelko, representing RHCFA President Ms. Irina Preciado, ASRHC President

Ms. Sandy Sandello (Recorder)

I. CALL TO ORDER

A. Call to Order

Ms. Garcia called the meeting to order at 6:03 p.m. B. Pledge of Allegiance Gary Mendez led the salute to the flag. C. Roll Call

Ms. Santana and Ms. Shapiro reported absent, but later arrived at 6:25 pm and 6:10 pm.

D. Approval of Minutes: October 18, 2012; October 22, 2012

311. It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar and carried unanimously to approve the minutes of October 18, 2012 and October 22, 2012.

November 14, 2012 2 Rio Hondo Community College District Minutes Board of Trustees Regular Meeting

E. Open Communication for Public Comment

Councilmember Joseph Gonzales spoke on item IIIB4., Discussion on Renaming of the El Monte Educational Center.

F. Presentations

English as a New Language (ENLA) – (Tyler Okamoto / Moises Mata)

Accountability Report for Community Colleges (ARCC) – (Howard Kummerman)

II. CONSENT AGENDA 312. It was moved by Mr. Mendez, seconded by Student Trustee Pasillas and carried

unanimously to approve the following agenda:

A. FINANCE & BUSINESS 1. Finance & Business Reports

a. Purchase Order Report - Approved the Purchase Order Report

reviewing purchases for the preceding 60 days. b. Payroll Warrant Report – Approved Payroll Warrant Report for

the month of October, 2012. 2. Authorization for Out-of-State Travel & Conferences

Approved staff members and Board Members who could attend in the following educational conferences: Teresa Dreyfuss, Robert Holcomb, Shin Liu and Gary Mendez to participate at the Sino-American Conference in Guanzhou, China on November 17-24, 2012 at no cost to the district. Vicky Santana and Lupe Pasillas to participate at the Association of Community College Trustees (ACCT) 2013 National Legislative Summit in Washington, DC on February 11-14, 2013.

3. Household Hazardous and Electronic Waste Collection and Roundup – County of Los Angeles

The Board of Trustees approved an agreement with the County of Los

Angeles to conduct a Household Hazardous and Electronic Waste Collection and Roundup at Santa Fe Springs Public Safety Fire Training Center January 19, 2013 and authorized the Administration to execute agreement on behalf of the District.

B. PERSONNEL

1. Academic

a. Employment Special Assignments, Fall 2012


The following instructor will receive a $3,000 stipend, paid by Title V Grant, for completion of her role as a Summer Bridge Coordinator, Fall 2012 follow-up): BEAN, Michelle, Communications & Languages

The following instructor/counselor will receive a $3,500 stipend, paid by Title V Grant, for completion of his role as Student Success Programs Support: GUZMAN, Sergio, Counseling & Student Development

The following instructor will receive a $500 stipend for creating an online version of Reading 101 : FLORES-OLSON, Raquel, Communications & Languages The following instructor will receive a $200 stipend for offering an Instructional Development workshop on using “ART Stor” across the curriculum: LEWIS, Cynthia, Arts & Cultural

2. Classified a. Employment, 2012-2013 Regular Classified SERNA, Alesandro, Senior Custodian, Facilities Services, 100%, 12 months, effective November 1, 2012 TRAN, Yen, Evaluations Technician, Admissions and Records, 100%, 12 months, effective November 1, 2012

Substitute

AGUILAR, Alice, Registration Clerk, Admissions & Records, ending date December 21, 2012 CASTAGNOLA, Janet, Clerk Typist III, Grant Development, ending date December 21, 2012.

b. Family Care and Medical Leave

ALVAREZ, Melissa, Research Data Technician, Grant Development, has requested a six-week Family Care and Medical Leave beginning November 20, 2012 CHAVEZ, Elizabeth, Clerk Typist III in Public Safety, has requested a 12-week Family Care and Medical Leave beginning November 26, 2012


c. Resignation

BLANCHARD, Ivette, Switchboard Operator/Mailroom Clerk I. Her last day of employment is November 26, 2012. RAMOS, Laura, Library/Media Clerk. Her last day of employment was October 16, 2012

3. Order of Employment Per Education Code 87413, et seq. following is the Order of Employment List. We have added those faculty members employed during the Spring Semester of 2012, and deleted those who have separated/retired as of 2012: See attached list 4. Unrepresented (AP 7130), 2012-2013 a. Employment Hourly Physical Education

ROCHWERG, Jason, Coaching Spec. SHIPHERD, Richard, Coaching

Spec.

Volunteers GOMEZ, Marcus, Student Affairs GOMEZ, Omar, Chd Devp.Ctr. LEE, Yuan-Xun, Math/Sciences MORALES, Jeffrey, Stud Affairs NGOR, Preston, Math/Sciences

Students

ACEVES, Patrick, TRIO Programs AVILA, Aldo, MSC CARDONA, Kimberly, Financial Aid DE LA TORRE, Nata, Trans Ctr. DORANTES, Alyssa, Car Tech. Ed. GRANDE, V, EdPartnerships RAMIREZ, Sylvia, President’s Office SANCHEZ, Mig, Arts & Cultural SILVA, Danny, Facilities Services URIBE, Yvette, TRIO Programs

b. Revision of Administrative Procedure 7130 With the Student Mental Health Grant Activities, funding has been allocated to hire students, as Student Ambassadors, to provide peer to peer support. Student Ambassadors will assist new students in their transition to college, while also allowing students to engage with their peers within a supportive, educational environment. Student Ambassadors have the opportunity to assist and support prospective students, new students, and


current students to the college. They are the students conducting campus tours, promoting campus events and services, participating in RHC events, and contributing their student experience to outreach-related efforts. Student Ambassadors help to create strong peer-to-peer networking to help their fellow students get involved and engaged to have a more successful college experience.

See attached III. ACTION ITEMS

A. FINANCE & BUSINESS 1. Consultants

313. It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and carried unanimously to approve the following consultants:

a. The Ken Blanchard Companies – To facilitate for the “Trust Builder” training for the Leadership Academy on December 7, 2012. Dates of service: November 15, 2012 to June 30, 2013. Payment not to exceed $615.00 from Staff Development/General Fund.

b. Christine Elam – To present Supervisor & Leadership Training workshops to the Pacific Coast Feather Company. Dates of service are November 15 to December 31, 2012. Payment not to exceed $2,000.00 from the Industrial Training Revenue Agreement.

c. Jose A. Perez – To coordinate training and regular activities and assignments of the Student Ambassadors; on-going evaluation efforts to ensure effectiveness of the Student Ambassadors and that the program is meeting the needs of veteran students and to develop a resource manual for the Student Ambassador program for veteran students. Dates of service: November 15, 2012 to June 30, 2013. Payment not to exceed $5,000.00 from the Student Mental Health Grant.

d. Alexander J. Vracin – To provide six (6) hour American Red Cross Adult/Infant/Child CPR and First Aid Certification and Water Safety Trainings for the Foster/Kinship Care Education Program. Dates of service: November 15, 2012 - June 30, 2013. Payment not to exceed $600.00 from Foster Kinship Care Education (FKCE) Grant.

2. Annual Bond Audit Report

314. It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and carried unanimously that the Board of Trustees accept the Bond Financial & Performance Audit for Fiscal Year ending June 30, 2012.

3. Revenue Agreement – Pacific Coast Feather Company

315. It was moved by Ms. Acosta-Salazar, seconded by Mr. Mendez and


carried unanimously that the Board of Trustees approve the revenue agreements with Pacific Coast Feather Company and authorized the Administration to sign the appropriate documents on behalf of the District.

4. Substantial Completion of Bid #2013 – Removal and Replacement of Music

Building Roof – Cabral Roofing & Waterproofing, Corp.

316. It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and carried unanimously that the Board of Trustees approve the substantial completion of the work performed under Bid #2013, the Removal and Replacement of the Music Building Roof and authorized the filing of a Notice of Completion with the Los Angeles County Recorder.

5. Substantial Completion of Bid #2016 – Accounting Office Remodel &

Relocation – R. Dependable Construction, Inc.

317. It was moved by Ms. Shapiro, seconded by Ms. Acosta-Salazar and carried unanimously that the Board of Trustees approve the substantial completion of the work performed under Bid #2016, Accounting Office Remodel & Relocation and authorized the filing of a Notice of Completion with the Los Angeles County Recorder.

6. Revenue Agreement – International Study Tour, Inc.

318. It was moved by Ms. Acosta-Salazar, seconded by Mr. Mendez and carried unanimously that the Board of Trustees approve the revenue agreements with International Study Tour, Inc., and authorized the Administration to sign the appropriate documents on behalf of the District.

7. Approve Consultant Agreement for Sign Language Interpreting Services –

Links Sign Language Interpreting Services

319. It was moved by Ms. Acosta-Salazar, seconded by Mr. Mendez and carried unanimously that the Board of Trustees approve the Consultant Agreement with Links Sign Language Interpreting Services and authorized the Administration to sign appropriate documents on behalf of the District.

8. Apprenticeship Instructor – 2012-2013 – Daryl Sundberg

320. It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar and carried unanimously that the Board of Trustees approve the employment of instructor – Daryl Sundberg.

9. Copier System – IBE Digital 321. It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar that the

Board of Trustees approve the purchase of a copier system for the Accounting Department from Konica-Minolta USA with IBE Digital as dealer. Amount not to


exceed $6,033.73 from Bond Funds and authorized the Administration to execute appropriate documents on behalf of the District.

10. Energy Management System Controller Replacement – Climatec Building

Technologies Group

322. It was moved by Ms. Santana, seconded by Ms. Acosta-Salazar and carried unanimously that that the Board of Trustees approve the award of a contract to Climatec Building Technologies Group for equipment and programming necessary to maintain the District’s Alerton campus-wide energy management system in the amount of $36,300.00 from Bond Fund and authorized the Administration to sign appropriate documents on behalf of the District.

11. Annual Preventive Maintenance Central Plant Chiller – EMCOR

Service/Mesa Energy Systems

323. It was moved by Ms. Santana, seconded by Ms. Acosta-Salazar and carried unanimously that the Board of Trustees award the contract for preventative maintenance of the central plant chiller to EMCOR service/Mesa Energy Systems in the amount of $12,533.00 from Bond Funds and authorized the Administration to sign appropriate documents on behalf of the District.

12. Request for Extension of Mobile Modular – Lease Agreement of P.E.

Temporary Facilities Modular Buildings (Locker Rooms)

324. It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and carried unanimously that the Board of Trustees approve the extension of the lease for the P.E. Temporary Facilities Modular Buildings the additional amount of $80,701.73 not to exceed an amount of $368,632.46 from Bond Funds and authorized the Administration to sign appropriate documents on behalf of the District.

13. Student Union Building – To Furnish and Install a New Automatic Handicap

Swing Door Operator at the Student Union Building – Pasco Doors

325. It was moved by Ms. Acosta-Salazar, seconded by Ms. Garcia and carried unanimously that the Board of Trustees approve the award to Pasco Doors, to furnish and install an automatic handicap swing door operator at the Student Union Building in an amount not to exceed $3,239.00 from Bond Funds and authorized the Administration to sign appropriate documents on behalf of the District.

14. Bond Funded Purchase of Information Technology Equipment and

Services

326. It was moved by Mr. Mendez, seconded by Ms. Shapiro and carried unanimously that the Board of Trustees approve the expenditure of Bond Funds identified for El Monte Educational Center in an amount not to exceed


$228,889.48 and authorized the Administration to execute appropriate documents on behalf of the District.

15. Surplus Property – AV and Computer Equipment

327. It was moved by Ms. Shapiro, seconded by Mr. Mendez and carried unanimously that the Board of Trustees approve the declaration of surplus and determines that the value of the surplus property listed above does not exceed $5,000.00 and hereby consigns the items to The Liquidation Company for recycling and electronic waste disposal.

16. PE Complex Building Furniture Procurement – Total Plan, Haworth

Furniture

328. It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar and carried unanimously that the Board of Trustees approve the purchase of additional furniture for the PE Complex Building in the amount of $4,322.82 for a new total of $121,290.12 from State and Bond Funds and authorized the Administration to sign the appropriate documents on behalf of the District.

17. Substantial Completion of Bid #1174 – Campus Wayfinding Signage – Clear

Sign & Design, Inc.

329. It was moved by Ms. Shapiro, seconded by Ms. Acosta-Salazar and carried unanimously that the Board of Trustees approve the substantial completion of the work performed under Bid #1174, the Campus Wayfinding Signage Project and authorized the filing of a Notice of Completion with the Los Angeles County Recorder.

18. Additional Augmentation for Testing and Inspection Services

330. It was moved by Ms. Shapiro, seconded by Ms. Garcia and carried unanimously that the Board of Trustees approve an increase for inspection and testing services in the amount of $450,000.00 for a total amount of $5,067,797.06 from Bond Funds and authorized the Administration to sign the appropriate documents on behalf of the District.

B. PRESIDENT’S OFFICE

1. Revision of Board Policies – 5130, 5140, 6550, 6900 (Final Adoption) (See Attached)

331. It was moved by Ms. Acosta-Salazar, seconded by Ms. Santana and

carried unanimously to approve the following Board Policies for final adoption:

BP 5130 Financial Aid BP 5140 Disabled Students Programs and Services BP 6550 Disposal of Property BP 6900 Bookstore and Food Services


2. Approval of New/Revision of Board Policies: 6320, 6500, 6520, 1200, 2015, 3900, 4040, 5500, 7330 (First Reading) (See Attached)

332. It was moved by Ms. Acosta-Salazar, seconded by Ms. Santana and

carried unanimously to approve the following Board Policies for first reading with the exception of 2015.

333. It was moved by Mr. Mendez, seconded by Student Trustee Pasillas and

carried unanimously to form a sub-committee to review Board Policy 2015, Student Member, and to bring this policy back with a recommendation at the April 2013 Board Meeting.

3. Parking Fee Increase

334. It was moved by Ms. Shapiro, seconded by Student Trustee Pasillas and carried unanimously to approve the recommendation of the Budget Reduction Task Force and increase the parking fee over two semesters in two phases as stated below:

Phase One: Spring Semester 2013 from $22.50 to $30 per semester;

Phase Two: Fall Semester 2013 from $30 to $40 per semester

The committee would like to raise the Summer parking permits from $10 - $20;

The committee would like to see the daily permit raised from $2/day to $3/day;

The committee would like to implement a charge for replacement parking permits of $12.00

4. Discussion on Renaming of the El Monte Educational Center

335. It was moved by Ms. Acosta Salazar, seconded by Student Trustee Pasillas for purposes of discussion. After much discussion, It was moved by Ms. Garcia, seconded by Ms. Santana to leave the name of the El Monte Educational Center as is with no change. Ms. Acosta-Salazar, and Student Trustee Pasillas abstained. For the record, Ms. Acosta-Salazar indicated that she had requested that this item be placed on the October 10, 2012 Board agenda.

5. Approve the Profile for the New Superintendent/President – ADDENDUM

336. It was moved by Ms. Shapiro, seconded by Ms. Santana for purposes of discussion. After discussion, it was moved by Ms. Santana, seconded by Ms. Shapiro and carried unanimously to select Option A as the amendment to the profile for the new Superintendent/President as follows:

Option A Five (5) years of formal training or leadership experience at the

higher education level reasonably related to the administrator’s administrative assignment.


C. ACADEMIC SERVICES 1. Curriculum Items 337. It was moved by Ms. Shapiro, seconded by Ms. Garcia, and carried

unanimously to approve the following curriculum items:

a. Program Change The following certificate has been recommended for inclusion in our offerings and catalog with the following change: Certificate of Skill Proficiency – Income Tax Preparer Unit Change: FROM: 5.5 Units TO: 6 Units

UC transfer process in progress for courses where applicable. IV. INFORMATION ITEMS

1. Building Program 2. New / Revised Administrative Procedures: AP 3720, 3900, 7110, 7330, 2105, 3560,

5400 (See attached) 3. College Status Report on Student Learning Outcomes Implementation

V. STAFF AND BOARD COMMENTS VI. CLOSED SESSION Ms. Garcia recessed the meeting at 8:55 p.m. and no action was reported out.

Title 5, California Code of Regulations, Section 59328-59338: Administrative Determination implementation from Discrimination Complaint

Pursuant to Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR o 3017 Tyler Avenue

Pursuant to Section 54956.9(b)

CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation (3 Cases)

Pursuant to Section 54957

PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE

PUBLIC EMPLOYEE EMPLOYMENT o Dean of P.E./Athletic Director

Pursuant to Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: Teresa Dreyfuss


Employee Organization: CSEA, RHCFA VII. ADJOURNMENT

Date of Next Regular Board Meeting – December 12, 2012, 6:00 p.m. (Annual Organization and Election of Officers)

rio hondo community college district regular meeting of ... · completion of the work performed...

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