request for proposal #20-08 property insurance for hurst ... · proposers must complete all forms...

RFP# 20-08 Hurst-Euless-Bedford ISD Property Insurance

Request for Proposal #20-08 Property Insurance

For

Hurst-Euless-Bedford ISD

Responses due:

Wednesday, July 15, 2020

By 2:00 P.M. (Central)

Responses to be received at:

Hurst-Euless Bedford ISD

Attn: Purchasing Department

1849 Central Dr.

Bedford, TX 76022


Notice to Proposers

RFP # 20-08 Property Insurance

Timetable:

Friday, May 22, 2020 Release of RFP

Thursday, June 4, 2020 by 12:00 P.M. (CST) Deadline to submit Request of Markets Form

Monday, June 8, 2020 Markets assigned/Underwriting Window opens

Thursday, June 25, 2020 Facility/Engineering Inspections (if requested)

Wednesday, July 8, 2020 Deadline for Underwriting Questions

Wednesday, July 15, 2020 by 2:00 P.M. (CST) Responses to proposal due in HEB ISD Purchasing Office

Monday, August 10, 2020 Recommendation to Board of Trustees

Monday, August 24, 2020 Action by the Board of Trustees

Tuesday, September 1, 2020 Effective Date

The Request of Markets form is an independent document from the proposal document.

Proposers must submit the Request of Markets to James Charlesworth at

[email protected] by 12:00 P.M. (CST) on Thursday June 4, 2020.

If requested by a property underwriter, a pre‐bid walk through will be held on Thursday, June

25, 2020. Time and locations are to be determined if needed. If needed, this information will

be posted as an addendum on the District’s website.

Any proposal received later than the specified time (Wednesday, July 15, 2020 by 2:00P.M.) in the HEB ISD Purchasing office is disqualified. No email copies of the proposal response will be accepted. Please include an original plus one additional copy of your response. A Flash Drive containing a complete copy of your response must also be included. Responses will not be read publicly. Proposals may be submitted on any/all items unless stated otherwise. The District reserves the right to reject any/all proposals and to accept any proposal deemed most advantageous to the Hurst-Euless-Bedford Independent School District (HEB ISD) and to waive any formalities in the Request for Proposal process.

Cindy Willis, RTSBA

Director of Purchasing

mailto:[email protected]


Standard Terms & Conditions

1. The Invitation to Propose, terms and conditions, the specifications, the received proposal, and the

subsequent Board action form the contract and they shall be fully part of the contract, as if thereto

attached, or therein repeated. These documents represent the entire agreement between the

successful proposer and the District and supersede any prior discussions or negotiations,

representations or agreements, either written or oral. If the proposal, will require the District to sign

additional contract document (exceptions, order forms, license agreements, etc.), these must be

submitted with the proposal.

2. Proposers are encouraged to read this invitation carefully, to complete all entries, and submit all

documents or information requested. Failing to do so may be materially non‐responsive and result in

non‐ consideration of the proposal.

3. Prices and/or discounts submitted for this proposal will be held firm for the initial term of the contract.

After the initial contract term, the District reserves the right to extend the contract for four (4)

additional one (1) year periods, upon the mutual agreement of both the successful vendor and the

District. Renewing the contract would imply doing so under the same terms and conditions.

4. Proposal contracts are considered to be in force during the period stipulated by the proposal or until

replaced by a subsequent Request for Proposal for the same product or services.

5. If for any fiscal year of the District (September 1 through August 31), the Board of Trustees for any

reason fails to appropriate funds for these goods or services, the District will notify the vendor

immediately and will no longer be obligated under the contract.

6. The successful vendor(s) may cancel the contract only at the end of the plan year by giving the District

written notice one hundred twenty days (120) prior to the end of the plan year.

7. The District reserves the right to cancel any part or the entire contract at any time during the term, with

cause. Notification will be submitted in writing no less than thirty (30) days prior to the effective date.

8. The District reserves the right to accept or reject any and all proposals and to waive any formalities or

technicalities if deemed in the best interest of the District. The District also reserves the right as sole

judge of quality and equality.

9. Proposals meeting the requirements of the Request for Proposal shall be considered. Proposers taking

exception to the specifications, or offering substitutions shall state these exceptions plainly on the

proposal document.

10. No right or interest in this contract shall be assigned or delegation of any obligation made by the vendor

to another vendor. Any attempted assignment or delegation by the vendor shall be wholly void and

totally ineffective for all purposes.


11. Each Proposer, by making his/her proposal, represents that he has read and understands the Invitation

to Propose. Failure to respond to this proposal may remove your company from future proposal

notifications.

12. The District is exempt from payment of any Texas Sales Tax or Federal Excise Tax allowed by law.

13. All District property and facilities are a drug free zone. No one may use, consume, carry, transport, or

exchange tobacco, cigarettes, vapor cigarettes, or illegal drugs while in a school district building or while

on school district property. Any person on school property shall not use or possess tobacco products,

electronic cigarettes or other smokeless tobacco products. The proposing company and its employees

shall adhere to this policy.

14. Each proposer must give notice to the District if a person, owner, or operator of the business has been

convicted of a felony. The District may terminate a contract with a person or business if the District

determines that the person or business failed to give such notice or misrepresented the conduct

resulting in the conviction.

15. If, at any time, the vendor fails to fulfill or abide by the terms, conditions, or specifications of the

contract, the District reserves the right upon written notice to the vendor to the following remedies

(though not just limited to these): purchase the products elsewhere, cancel the contract, and/or award

to the next qualified proposer.

16. Should the vendor fail to perform by providing the proposal product and/or service at the price

submitted, and/or if the vendor is unable to provide the proposal product and/or service within a

specified time frame, The District may recover its loss by purchasing elsewhere. Damages will be

assessed against the defaulting vendor for the difference between the price paid on the open market

less the original proposal price, assuming the purchase price is higher than the original awarded

proposal price. Damages may also be assessed for the cost of procuring the product and/or service

elsewhere and expenses incurred due to the delay caused by not having the specified goods and

services. If the open market price is less than the proposal price, damages for delay and interim

substitutes may still be assessed against the vendor.

17. The Uniform Commercial Code shall govern the agreement between the seller and the District that is

created by this proposal. Wherever the term “Uniform Commercial Code” is used, it shall be construed

as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on

the date of this agreement. Proposers are advised that all District contracts are subject to all legal

requirements provided for in the Local, State, and Federal statutes.

18. By signing this proposal, a proposer affirms that he/she has not given, offered to give, nor intends to

give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special

discount, trip, favor or service to a public servant in connection with the proposal submitted.


19. If any part of your response is to remain “CONFIDENTIAL” the section must be clearly marked.

20. Proposers shall submit all questions concerning this proposal via email to

[email protected] . A reply in the form of written addendum will be posted on

the District website: www.hebisd.edu under Department: Purchasing—Active Proposals. The deadline

for submitting questions in conjunction with this proposal is Wednesday, July 8, 2020.

**END STANDARD TERMS & CONDITIONS**

mailto:%[email protected]

mailto:%[email protected]

http://www.hebisd.edu/


General Conditions

1. Proposers must complete all forms and provide all information asked for under each item. Failure to

comply may result in rejection of the proposal at the District’s option.

2. Proposals deposited with the District cannot be withdrawn prior to the time set for proposal deadline.

Request for non‐consideration of proposals must be made in writing to the Purchasing Department and

received by the District prior to the time set for opening proposals. After other proposals are opened,

the proposal for which non‐consideration is requested may be returned unopened. The proposal may

not be withdrawn after the proposals have been opened, and the proposers, in submitting the same,

warrants and guarantees that this proposal has been carefully reviewed and checked and that it is in all

things true and accurate and free of mistakes and that such proposal will not and cannot be withdrawn

because of any mistake or mistaken assumption of fact committed by the proposers.

3. Proposals will be tabulated for comparison on the basis of the proposal prices and guaranties shown in

the proposal. Until final award of the Contract, the District reserves the right to reject any or all

proposals, to waive technicalities, or proceed to do the work otherwise in the best interest of the

District.

4. Proposals may be considered irregular if they show any omissions, alteration of form, additions, or

conditions not called for, unauthorized alternate proposals or irregularities of any kind. However, the

District reserves the right to waive any irregularities and to make the award in the best interests of the

District.

5. The successful proposer may not assign his rights and duties under the award without the written

consent from the District. Such consent shall not relieve the assignor of liability in event of default by his

assignee.

6. No email responses will be accepted. One original and one copy of the proposal response are to be

included along with a flash drive containing a copy of the response. The responses submission must be

in the HEB ISD Purchasing Department located at 1849 Central Dr. Bedford, TX 76022 no later than 2:00

P.M. on Wednesday, July 15, 2020.

7. Proposers shall submit all questions concerning this proposal via email to

[email protected] . A reply in the form of written addendum A reply in the

form of written addendum will be posted on the District website: www.hebisd.edu under Department:

Purchasing—Active Proposals. The deadline for submitting questions in conjunction with this proposal is

Wednesday, July 8, 2020.

**END OF GENERAL CONDITIONS**





Proposal Submission 1. Your proposal, in order to be considered, must include the properly executed Proposal Response Form,

Affidavit, Statement of Compliance, Felony Conviction Notification, References and those other items and/or attachments as specified in this proposal set. All responses must be legible and signed in order to be considered.

2. In evaluating proposals submitted, the following considerations will be taken into account (but not

limited to): price, quality, suitability for intended use, and probability of continuous availability, time of service, delivery and vendor reputation. It is not the policy of the District to purchase on the basis of price alone. The District reserves the right to conduct any tests, interviews, evaluations or comparisons it deems necessary to complete the evaluation process.

3. Proposers may be required to furnish evidence in writing that they maintain a permanent and adequate

place of business and have adequate equipment, finances, and personnel to furnish the products offered satisfactorily and expeditiously and that they are authorized agents and can provide the products they propose to furnish.

4. Vendors taking exception to the terms and conditions or specific actions of this proposal shall state the

exceptions plainly on the exception attribute of this proposal document. If no exceptions are indicated on the submitted form, it will be assumed that your proposal complies with our document.

Any proposal received later than the specified time (Wednesday, July 15, 2020 by 2:00P.M.) in the HEB ISD Purchasing office is disqualified. No email copies of the proposal response will be accepted. Please include an original plus one additional copy of your response. A Flash

Drive containing a complete copy of your response must also be included. Responses will not be read publically.

**END OF PROPOSAL SUBMISSION**


Evaluation 1. The District will evaluate and compare those proposals that are complete as to form and information.

2. The District shall evaluate various factors to determine which vendor will be selected based on Texas

Education Code 44.031, but not limited to the following and not necessarily in this order:

a. The purchase price;

b. The reputation of the vendor and of the vendor’s goods or services;

c. The quality of the vendor’s goods or services;

d. The extent to which the goods or services meet the District’s needs;

e. The vendor’s past relationship with the District and other educational

institutions;

f. The total long‐term cost to the District to acquire the vendor’s goods or

services;

g. Whether the vendor or the vendor’s ultimate parent company or majority

owner: has its principal place of business in this state or employs at least 500

persons in this state.

h. Any other relevant factors listed in this RFP

3. Objective criteria will be utilized to evaluate each proposal. A major deficiency in any identified area

may disqualify a proposal submission. In assessing the relative value and quality of each proposal, a

Decision Matrix will be utilized in which point values will be assigned in a range from zero to the

maximum point weighting for each classification.

4. Proposals received resulting from this process will be evaluated according to the criteria required of

Texas Education Code §44.031 (b).

5. Proposals will be evaluated by an Evaluation Committee comprised of HEB ISD Personnel in order to

fairly evaluate all qualified proposals. Proposals will be ranked.

6. Evaluations by committee members will be combined into a Committee Score and ranking and averaged

to result in each proposing vendor receiving one score, which will be compared to the other proposals.

7. Negotiations may be a part of this process; therefore, the services, and/or specifications of the proposal

may be altered during the negotiation period. However, respondents are encouraged to submit their

most competitive pricing the first time through on the Response Form. If all other requirements are met

initially there may not be any need for negotiation with any respondent.

**END OF EVALUATION**


Specifications

1. Hurst-Euless-Bedford ISD (HEB ISD) is accepting proposals from qualified firms to provide Property

Insurance under a multi‐year contractual agreement. The term of the agreement shall be a one (1) year

agreement with four (4) additional one (1) year renewal options. All fees for items required in the

Specification and/or Scope of Work/Services, or other reimbursement arrangements must be disclosed.

The terms and conditions of this RFP will become part of any sub‐sequent contract and in case of

conflict; the terms/conditions of the RFP take precedence over the “standard” contract or binder

regardless of any language to the contrary in the “standard” contract or binder.

2. The new agreement shall be effective on September 1, 2020 for the first year.

3. Requested service and rates must be guaranteed for a minimum period of twelve (12) months.

4. After the initial term, the District reserves the right to extend the contract for four (4) additional one (1)

year periods if the vendor and the District mutually agree. Renewing the agreement would imply doing

so under the same terms and conditions.

5. Renewal terms, conditions and cost shall be provided to the District’s Purchasing Department at least 60

days prior to each renewal period.

6. The District reserves the right to reject any or all of the requests for increases as it deems to be in the

best interest of the District.

7. A contract is in force during the period stipulated by the proposal or until replaced by a subsequent

proposal for comparable product and/or services.

8. Any interpretations, corrections, additions, or changes to this Request for RFP and the Specifications will

be made by addenda or amendment(s) to the proposal. The sole issuing authority of addenda or

amendment(s) shall be vested in the District’s Purchasing Department. Addenda or amendment(s) will

be sent to all who are known to have received a copy of this Request for Proposal.

9. Each respondent agrees to hold their offer open for acceptance by the District until at least September

1, 2020.

10. The contract for this proposal will be managed thru the HEB ISD Purchasing Department. Hector

Coronilla ([email protected]) , Insurance Specialist will be the District contact.

11. Each respondent, by making his proposal, represents that he/she has read and understands the Request

for Proposal.

12. The successful respondent must be able to accept purchase orders via email.

13. Invoices shall be sent to the District via email to [email protected].




14. Each respondent must give notice to the District if a person, owner or operator of the business has been

convicted of a felony. The notice must include a general description of the conduct resulting in this

conviction of a felony (this requirement does not apply to a publicly held corporation). The District may

terminate a contract with a person or business if the District determines that the person or business

failed to give such notice or misrepresented the conduct resulting in the conviction. (Felony Conviction

Notification is enclosed with this RFP).

15. If, at any time, the vendor fails to fulfill or abide by the terms, conditions or specifications of the

contract, the District reserves the right, upon written notice to the vendor to cancel the contract.

16. The District reserves the right to cancel this contract at any time during the term without cause.

Notification will be submitted in writing no less than thirty (30) days prior to the effective date.

17. Vendor agrees that this Agreement shall be construed and interpreted and its validity shall be

determined in accordance with laws of the State of Texas, without regard to its conflicts of law

provisions. All actions, suits, or legal proceedings arising out of or related to this Agreement will be

brought only in the state courts located in Tarrant County, Texas, and the parties consent to the

exclusive jurisdiction of such courts.

18. Please note that a gift to a public servant is a Class A misdemeanor offense if the recipient is a

government employee who exercises some influence in the purchasing process of the governmental

body. This would certainly apply to anyone who helps establish specifications or is involved in product

selection or directs a purchase.

19. Respondents shall note any and all relationships that might be a conflict of interest and include such

information with the proposal.

20. A Conflict of Interest Questionnaire should be filed, in accordance with Chapter 176, Local Government

Code, by a person who has a business relationship as defined by Section 176.001(1‐a) with a local

government entity and the person meets requirements under 176.006(a). By law, this questionnaire

must be filed with the HEB ISD Records Administrator not later than the 7th business day after the date

the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local

Government Code.

21. The Uniform Commercial Code shall govern this contract. Wherever the term “Uniform Commercial

Code” is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of

Texas as effective and in force on the date of this agreement. Vendors are advised that all District

contracts are subject to all legal requirements provided for in the Local, State and Federal statutes.

22. Except as otherwise expressly provided, Offeror shall defend, indemnify, and hold The District harmless

from any and all claims, liability, loss and expenses, including reasonable costs, collection expenses, and

attorneys’ fees, which arise by reason of the acts or omission of the Offeror, its agents or employees in

the performance of its obligations under the contract. This clause shall survive the termination of any

contract.


23. The District shall have the right to terminate for default all or any part of this contract if proposer

breaches any of the terms hereof of if the proposer becomes insolvent or files any petition in

bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies that The

District may have in law or equity, specifically including, but not limited to the right to collect for

damages or demand specific performance.

**End of Specifications**


Contract Provisions

Opening of Proposal

1. At the designated time and date, all proposals will be opened and listed. Responses received after

opening time will be deemed non‐responsive and will be returned unopened. The proposals will be

reviewed by a District evaluation team to ascertain which proposals address all requirements for the

Request for Proposals. Proposals determined to be technically non‐responsive or not as responsive as

other proposals are subject to elimination at this point. The team may interview selected vendors to

clarify specific matters presented in the proposals. These discussions will allow the vendor to elaborate

on his/her proposal and to request other pertinent information. The evaluation team will use

information gained during these discussions and information presented in the proposal to rank vendors

in accordance with criteria stated in the Request for Proposals and make their recommendation for

award of any resulting contract.

Award of Contract

1. Award of Contract, if it be awarded, will be made by the District to the Proposer whose proposal is

determined to be the most advantageous to the District, taking into consideration the relative

importance of price and other evaluation factors. It is estimated that the recommended award may be

made within ninety (90) days after the opening of the proposals, but not before the District’s next

monthly meeting. No award will be made until after investigations are made as to the responsibilities of

the Proposers.

2. The District reserves the right to solicit additional information from the Proposers, or any one Proposer,

should the District deem such information necessary.

3. The Award of Contract may be to one, all, some, or none of the Proposers at the sole discretion of the

District.

Subcontractors

1. The proposer awarded a contract by the District must be the prime contractor performing the primary

functions of the contract. If any portion of the contract is to be subcontracted, it must be clearly set

forth in the proposal document as to what part(s) are to be subcontracted, the reasons for the

subcontracting, and a listing of subcontractors. Acceptance or rejection of a proposer’s request to use

subcontractors is at the sole discretion of the District. The District reserves the right to reject any

proposal to function as the prime Contractor on the awarded contract. When approved, the

a. subcontractor(s) shall agree to and be bound by all terms, conditions and specifications of the awarded contract and the proposer shall be responsible for proper performance of the contract by its subcontractor(s).

b. With prior approval of the District, the prime contractor may enter into subcontracts and joint participation agreements with others for the performance of portions of resultant agreement. The prime contractor shall at all times be responsible for the acts and errors or omissions of its subcontractors or joint participants and persons directly or indirectly employed by them. Nothing in this contract shall constitute any contractual relationship


between any others and the District or any obligation on the part of the District to pay, or to be responsible for the payment of, any sums to the subcontractors.

c. The provisions of resultant agreement shall apply to all subcontractors in the same manner as to the prime contractor. In particular, the District will not pay, even indirectly, the fees and expenses of a subcontractor that do not conform to the limitations and documentation requirements of resultant agreement.

d. 10.3.3 Upon written request from the District, the contractor shall supply the District with subcontractor agreements.

Venue

1. Vendor agrees that this Agreement shall be construed and interpreted and its validity shall be determined in accordance with laws of the State of Texas, without regard to its conflicts of law provisions. All actions, suits, or legal proceedings arising out of or related to this Agreement will be brought only in the state courts located in Tarrant County, Texas, and the parties consent to the exclusive jurisdiction of such courts.

Notice of Delays

1. Whenever the Proposer encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential labor disputes, service interruptions, or other), the Proposer shall immediately give notice thereof in writing to the District, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the District of any right or remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delay.

Force Majeure

1. Proposer shall not be liable for delay in delivery or performance or for failure to give notice of delay when such delay is due to factors beyond its control, including, but not limited to, fires, strikes, explosions, governmental regulations, court orders or decrees, or acts of nature such as flood, wind, earthquake, tornado or hurricane. If the Proposer is unable to perform any of its obligations as a result of force majeure, Contractor shall immediately give written notice to the District of the date of inception of the force majeure condition and the extent to which it will affect performance.

2. HEB ISD shall not be liable for its failure to perform when it is due to factors beyond its control, including

but not limited to, fires, explosions, governmental order and regulations, court orders, strikes or acts of nature such as flood, wind, earthquake, tornado or hurricane. HEB ISD shall not be liable for its failure to give notice of delay when such delay is due to factors beyond its control, including but not limited to, fires, explosions, governmental regulations, court orders, strikes or acts of nature such as flood, wind, earthquake, tornado or hurricane.


Termination 1. The District retains the right to terminate any contract resulting from this RFP at its exclusive option and

at no further cost or obligation to itself for reasons of Proposer’s failure to perform satisfactorily in the

following areas.

a. Quality of service

b. Fulfillment of other contractual commitments or requirements

2. Such termination action will be enacted only after the Proposer has been notified in writing by the

District of its dissatisfaction and the Proposer has been given, in the District’s opinion reasonable time to

correct the matter of dissatisfaction.

3. In any contract, resulting from this RFP the District retains the right to terminate the contract, in whole

or in part, for convenience.

4. Failure of Proposer to fully comply with the terms and provisions of this Contract shall constitute

grounds for declaring the Proposer in default of the Contract.

Indemnification

1. To the fullest extent permitted by applicable law, the Proposer and its agents, partners employees, and

consultants (collectively "Indemnitors") shall and do agree to indemnify, protect, defend with counsel

approved by the District, and hold harmless the District and its affiliated enterprises, representatives of

the District, and their respective officers, directors, members of the board, partners, employees and

agents (collectively "Indemnitees") from and against all claims, damages, losses, liens, causes of action,

suits, judgments and expenses, including attorney fees, of any nature, kind, or description (collectively

"Liabilities") of any person or entity whomsoever arising out of, caused by, or resulting from the

performance of services, or provision of goods, by contractor pursuant to this contract, or any part

thereof, which are caused in whole or in part by any negligent act or omission of the Proposer or,

anyone directly or indirectly employed by it or anyone for whose acts it may be liable even if it is caused

in part by the negligence or omission of any Indemnitee, so long as it is not caused by the sole

negligence or willful misconduct of any Indemnitee. In the event more than one of the Indemnitors are

connected with an accident or occurrence covered by this indemnification, then each of such

Indemnitors shall be jointly and severally responsible to the Indemnitees for indemnification and the

ultimate responsibility among such Indemnitors for the loss and expense of any such indemnification

shall be settled by separate proceedings and without jeopardy to any Indemnitee. The provisions of this

article shall not be construed to eliminate or reduce any other indemnification or right which the District

or any of the Indemnitees has by law.

2. Proposer shall protect and indemnify the District from and against all claims, damages, judgments and

loss arising from infringement or alleged infringement of any United States patent, or copyright, arising

by or out of any of the services performed or goods provided hereunder or the use by Proposer or by

the District at the direction of Proposer of any article or material, provided that upon becoming aware

of a suit or threat of suit for patent or copyright infringement, the District shall promptly notify Proposer

and Proposer shall be given full opportunity to negotiate a settlement. Proposer does not warrant

against infringement by reason of the District's design of articles or the use thereof in combination with


other materials or in the operation of any process. In the event of litigation, the District agrees to

cooperate reasonably with Proposer and parties shall be entitled, in connection with any such litigation,

to be represented by counsel at their own expense.

3. The indemnities contained herein shall survive the termination of any agreement or purchase order for

any reason whatsoever.

Compliance with Laws

1. In the execution of the Contract, the Proposer must comply with all applicable State and Federal laws, including but not limited to laws concerned with labor, environment, equal employment opportunity, safety and minimum wages. The Proposer shall make itself familiar with and at all times shall observe and comply with all Federal, State and Local laws, ordinances and regulations which in any manner affect the conduct of the Work, and shall indemnify and save harmless the Hurst-Euless-Bedford ISD and the Board of Education and its official and/or contractual representatives against any claim arising from violation of any such law, ordinance or regulation by itself or by its subcontractors, or suppliers at any tier, or its employees. When requested, competent evidence of compliance with applicable laws shall be furnished.

***END OF PROVISIONS***


Required Forms for Submission

Form Name (all required)

Request of Markets Form Due June 4, 2020 by 12:00 PM (CST)

email to James Charlesworth at [email protected]

To be submitted with Proposal Response

BID/RFP Response Form Form A

Proposal Response Form (Cost/Fees) 3 pages

Deviation/Compliance Signature Form B

Non-Collusion Statement Form C

Criminal Background/Felony Conviction Notification Form D

Resident/Non Resident Bidder's Certification Form E

Debarment or Suspension Certification Form F

Conflict of Interest (CIQ) Form G

If none exist, please indicate with an N/A, sign and return

Certificate of Interested Parties Form 1295 Form I

When completing online, contract number will be 20-08

Certification Regarding Terrorist Organizations (HB89) Form J

W9 Supplied by Respondent


Background Information

SCOPE OF WORK

i) Hurst-Euless-Bedford Independent School District is seeking proposals for Property

Insurance and insurance agency services as deemed necessary by the District.

Website: www.hebisd.edu

Governing Body: Seven-member elected Board of Trustees

Year Established: 1958

Current Student Pop: 23,707

Total Full Time Employees: 2,727

Service Area: 44 Square Miles

Operating Budget: $215 Million

Facilities: 21 Elementary (K-6)

5 Junior High Schools (7-9)

2 High Schools (10-12)

3 Non-Traditional Campuses

ii) Real and Business Personal Property

LIMIT: $636,387,274 Buildings and Business Personal Property

(note any limitation for wind driven rain)

If a maximum per loss limit is proposed, CAT modeling is required

DEDUCTIBLE: $100,000 Per Occurrence (All Other Perils) 2% Per Location / $100,000 Per Occurrence Minimum (Wind/Hail)* *Note any additional deductible(s) for wind, hurricane, and hail

24 Hour Time Element

EARTHQUAKE: $50,000,000 Limit Per Occurrence / Aggregate

$100,000 Deductible Per Occurrence

FLOOD: $50,000,000 Limit Per Occurrence / Aggregate

Excludes property located in Zone A

$100,000 Deductible Per Occurrence



OPTION: If unable to meet the required limits with a single carrier, use of multiple insurers

is acceptable. The preference is for a primary insurer for the first layer, with one of more

carriers quota sharing up to the loss limit. Agreed policy forms are preferred. Note any

coverage differences between carriers.

GENERAL TERMS AND CONDITIONS (CURRENT AND/OR PREFERRED):

Risk of Direct Physical Loss with Limited Additional Coverage

No Coinsurance

Replacement Cost Coverage

New Construction or Renovation – Continuous Coverage ($2,500,000 Limit)

Errors and Omissions ($5,000,000)

Landscaping ($5,000 per item; $100,000 Limit)

Unscheduled Tracks and Fields ($1,000,000)

Articles of Art, Statues, or Antiques ($500,000 Limit / $50,000 maximum per item)

Debris Removal from a Covered Loss (Actual Cost up to 25% of the loss)

Electronics Records and Data ($500,000 Limit)

Food Spoilage ($100,000 Limit)

Aesthetic Impairment ($100,000 Limit)

Valuable Paper and Records ($5,000,000 Limit / max $100 per book)

Animals / Livestock ($25,000 Limit)

Equipment Breakdown, Comprehensive Form / No Coinsurance Option Preferred

o $100,000,000 Blanket Per Accident Limit, All Locations; $50,000 deductible

o Include Property Damage, Business Income, Extra Expense ($1,000,000), Newly Acquired

Locations (90 Days), and Service Interruption

o Contingent Business Income ($100,000 Limit)

o Data Restoration ($250,000 Limit)

o Excavation Costs ($25,000 Limit)

o Expediting Expense ($1,000,000 Limit)

o Hazardous Substances ($500,000 Limit)

o Ordinance or Law ($5,000,000 Limit)

o Perishable Goods / Spoilage ($250,000 Limit)

o Green Upgrades ($100,000 Limit)

Property of Others / Personal Effects ($50,000 Limit)

Rebuild at Optional Location if Total Loss

Property in Transit ($1,000,000 Limit)

Property in the Open within 1,000 ft. of Insured Premises – Included

Outdoor Property (beyond 1000 ft. of insured Premises ($100,000 / $5,000 max per item)

Newly Acquired Locations ($10,000,000 Buildings and Contents / 120 Days to Report)

Miscellaneous Unnamed Locations ($5,000,000)


Include Soft Costs and permit fees

Include Architect & Engineering Fees / Professional Fees ($1,000,000)

Hazardous Substances and Contaminants at Insured Property ($500,000 Limit)

Hazardous Substances and Contaminants – Land and Water ($1,000,000 Limit)

Protection and Preservation of Property ($2,500,000 Limit)

Building Ordinance & Law

o Value of Undamaged (Policy Limits)

o Demolishing of Undamaged ($25,000,000 Limit)

o Increased Cost of Construction ($25,000,000 Limit)

Sewer & Drains Backup ($100,000 Limit)

Terrorism (Quote Premium Separately)

Identify locations excluded from flood coverage

Include Business Income / Loss of Revenue & Extra Expense Combined Form

o $1,000,000 Limit

o Actual Loss Sustained o Include Ordinary Payroll

iii) Contractor’s Equipment

LIMITS: $630,879 Scheduled

$100,000 Unscheduled ($5,000 Maximum Per Item)

DEDUCTIBLE: $10,000 Per Occurrence

Replacement Cost Value

No Coinsurance

Hurst-Euless-Bedford ISD Statement of Values2020-2021

Site Name Building Name Address1 City State Postal Year SF Sprinkler Building Value 20-21 Contents Value 20-21

Site Improvement

Value 20-21 Total

Trinity High School Building A 500 North Industrial Boulevard Euless TX 76039 1969 327,581 Y $9,807,098 $1,425,775 $3,016,678 $14,249,550

Trinity High School Building F - Auditorium 500 North Industrial Boulevard Euless TX 76039 Y $10,262,710 $1,246,400 $0 $11,509,110

Trinity High School Building C 500 North Industrial Boulevard Euless TX 76039 Y $4,810,325 $816,925 $0 $5,627,250

Trinity High School Building N 500 North Industrial Boulevard Euless TX 76039 Y $3,835,345 $571,950 $0 $4,407,295

Trinity High School Storage Building 500 North Industrial Boulevard Euless TX 76039 Y $22,653 $12,813 $0 $35,465

Trinity High School Building D 500 North Industrial Boulevard Euless TX 76039 Y $683,163 $87,125 $0 $770,288

Trinity High School Building W 500 North Industrial Boulevard Euless TX 76039 Y $907,945 $114,288 $0 $1,022,233

Trinity High School Building P 500 North Industrial Boulevard Euless TX 76039 Y $9,851,993 $1,323,275 $0 $11,175,268

Trinity High School Building L 500 North Industrial Boulevard Euless TX 76039 Y $2,719,223 $311,600 $0 $3,030,823

Trinity High School Building S 500 North Industrial Boulevard Euless TX 76039 Y $5,775,773 $738,000 $0 $6,513,773

Trinity High School Murray Activity Center 500 North Industrial Boulevard Euless TX 76039 2013 82,000 Y $10,944,950 $1,773,250 $0 $12,718,200

Trinity High School Building CC 500 North Industrial Boulevard Euless TX 76039 Y $813,953 $102,500 $0 $916,453

Trinity High School Football Concession Buidling 500 North Industrial Boulevard Euless TX 76039 $172,200 $20,500 $0 $192,700

Trinity High School Football Storage Building 500 North Industrial Boulevard Euless TX 76039 $25,010 $10,250 $0 $35,260

Trinity High School Baseball Pressbox 500 North Industrial Boulevard Euless TX 76039 $74,518 $20,500 $0 $95,018

Trinity High School Baseball Dugout 500 North Industrial Boulevard Euless TX 76039 $11,070 $0 $0 $11,070

Trinity High School Baseball Storage Building 500 North Industrial Boulevard Euless TX 76039 $28,290 $20,500 $0 $48,790

Trinity High School Portable Building 500 North Industrial Boulevard Euless TX 76039 $309,550 $76,875 $0 $386,425

L.D. Bell High School L.D. Bell High School 1601 Brown Trail Hurst TX 76054 1965 310,355 Y $43,625,333 $5,688,750 $2,821,005 $52,135,088

L.D. Bell High School E. Don Brown Activity Center 1601 Brown Trail Hurst TX 76054 2013 82,000 Y $18,538,048 $1,845,000 $0 $20,383,048

L.D. Bell High School Portable Building 1 1601 Brown Trail Hurst TX 76054 $103,525 $25,625 $0 $129,150



L.D. Bell High School Storage Building 1 1601 Brown Trail Hurst TX 76054 $99,015 $46,125 $0 $145,140

L.D. Bell High School Pressbox 1601 Brown Trail Hurst TX 76054 $5,125 $0 $0 $5,125

L.D. Bell High School Baseball Field Building 1601 Brown Trail Hurst TX 76054 $78,003 $20,500 $0 $98,503

L.D. Bell High School Baseball Dugout - Third 1601 Brown Trail Hurst TX 76054 $10,865 $0 $0 $10,865

L.D. Bell High School Baseball Dugout - First 1601 Brown Trail Hurst TX 76054 $10,865 $0 $0 $10,865

L.D. Bell High School Baseball Storage Building 1601 Brown Trail Hurst TX 76054 $10,455 $15,375 $0 $25,830

L.D. Bell High School Baseball Ticket Booth 1601 Brown Trail Hurst TX 76054 $4,203 $0 $0 $4,203

L.D. Bell High School Softball Ticket Booth 1601 Brown Trail Hurst TX 76054 $4,203 $0 $0 $4,203

L.D. Bell High School Softball Field Building 1601 Brown Trail Hurst TX 76054 $130,380 $20,500 $0 $150,880

L.D. Bell High School Softball Dugout - First 1601 Brown Trail Hurst TX 76054 $10,865 $0 $0 $10,865

L.D. Bell High School Softball Dugout - Third 1601 Brown Trail Hurst TX 76054 $7,893 $0 $0 $7,893

L.D. Bell High School Storage Building 2 1601 Brown Trail Hurst TX 76054 $9,430 $5,125 $0 $14,555

Central Admin - Technical Education Central Admin - Technical Education 1849 Central Drive Bedford TX 76022 1970 26,919 Y $3,470,445 $358,750 $386,323 $4,215,518

Central Admin - Technical Education Technical Education Building F 1849 Central Drive Bedford TX 76022 1975 17,469 Y $2,581,155 $241,900 $0 $2,823,055

Central Admin - Technical Education Central Admin - Pat May Center 1849 Central Drive Bedford TX 76022 1999 43,000 Y $5,981,798 $738,000 $0 $6,719,798

Central Admin - Technical Education Technical Education Academy 1849 Central Drive Bedford TX 76022 2013 146,147 Y $25,696,238 $2,562,500 $0 $28,258,738

Hurst Junior High School Hurst Junior High School 500 Harmon Road Hurst TX 76053 1954 156,747 Y (except small wood shop$24,585,753 $2,921,250 $535,153 $28,042,155

Hurst Junior High School Storage Building 500 Harmon Road Hurst TX 76053 $21,218 $10,250 $0 $31,468

Hurst Junior High School Computer Lab Building 500 Harmon Road Hurst TX 76053 $165,538 $123,000 $0 $288,538

Central Junior High School Central Junior High School 3191 West Pipeline Road Euless TX 76040 1988 154,980 Y $23,836,068 $2,810,550 $191,470 $26,838,088

Central Junior High School Student Health Care Center 3191 West Pipeline Road Euless TX 76040 Y $113,775 $41,000 $0 $154,775

Central Junior High School Storage Building 3191 West Pipeline Road Euless TX 76040 $43,050 $20,500 $0 $63,550

Central Junior High School Educational Support Building 3191 West Pipeline Road Euless TX 76040 Y $829,533 $112,750 $0 $942,283

Central Junior High School Building B 3191 West Pipeline Road Euless TX 76040 $112,750 $41,000 $0 $153,750

Central Junior High School Building A 3191 West Pipeline Road Euless TX 76040 $218,325 $21,525 $0 $239,850

Euless Junior High School Euless Junior High School 306 West Airport Freeway Euless TX 76039 1962 133,019 $20,118,085 $2,460,000 $444,645 $23,022,730

Euless Junior High School Portable Building 306 Airport Freeway Euless TX 76039 1,440 $103,525 $28,700 $0 $132,225

Euless Junior High School Storage Building 306 West Airport Freeway Euless TX 76039 $24,190 $20,500 $0 $44,690

Euless Junior High School Lab Building 306 West Airport Freeway Euless TX 76039 $159,080 $133,250 $0 $292,330

Bedford Junior High School Bedford Junior High School 325 Carolyn Drive Bedford TX 76021 1970 126,356 $20,743,745 $2,618,875 $441,058 $23,803,678

Bedford Junior High School Storage Building 1 325 Carolyn Drive Bedford TX 76021 $47,150 $20,500 $0 $67,650

Bedford Junior High School Storage Building 2 325 Carolyn Drive Bedford TX 76021 $128,125 $20,500 $0 $148,625

Bedford Junior High School Portable Building 1 325 Carolyn Drive Bedford TX 76021 1,440 $103,525 $25,625 $0 $129,150

Bedford Junior High School Portable Building 2 325 Carolyn Drive Bedford TX 76021 1,440 $103,525 $25,625 $0 $129,150

Bedford Junior High School 2020 16,783 Addition and Renovations 325 Carolyn Drive Bedford TX 76021 $5,038,644 $5,038,644

Harwood Junior High School Harwood Junior High School 3000 Martin Drive Bedford TX 76021 1972 119,450 $21,405,895 $2,603,500 $444,030 $24,453,425

Harwood Junior High School Portable Building 1 3000 Martin Drive Bedford TX 76021 1,440 $103,525 $25,625 $0 $129,150





Harwood Junior High School Storage Building 3000 Martin Drive Bedford TX 76021 $13,838 $15,375 $0 $29,213

Viridian Elementary School Viridian Elementary School 4001 Cascade Sky Drive Arlington TX 76005 2014 92,500 Y $15,273,320 $1,563,125 $84,153 $16,920,598

Forest E. Watson Learning Center Forest E. Watson Learning Center 1100 Raider Drive Euless TX 76040 1956/1990 42,972 $11,947,298 $1,276,125 $39,155 $13,262,578

Forest E. Watson Learning Center Gymnasium 1100 Raider Drive Euless TX 76040 1990 7,080 $2,272,425 $256,250 $0 $2,528,675

Forest E. Watson Learning Center Weight Room Building 1100 Raider Drive Euless TX 76040 $238,108 $56,375 $0 $294,483

Forest E. Watson Learning Center Storage Building 1100 Raider Drive Euless TX 76040 1,440 $122,078 $41,000 $0 $163,078

Forest E. Watson Learning Center Portable Building 1100 Raider Drive Euless TX 76040 1,440 $103,525 $24,088 $0 $127,613

Forest E. Watson Learning Center Concession Building 1100 Raider Drive Euless TX 76040 $70,110 $10,250 $0 $80,360

Auxiliary Services Auxiliary Services Building A 1350 West Euless Boulevard Euless TX 76040 2013 21,131 $2,653,725 $384,375 $263,323 $3,301,423

Auxiliary Services Auxiliary Services Building B 1350 West Euless Boulevard Euless TX 76040 2013 35,451 $1,570,403 $1,230,000 $0 $2,800,403

Auxiliary Services Auxiliary Services Building C 1350 West Euless Boulevard Euless TX 76040 2013 19,849 $1,216,675 $666,250 $0 $1,882,925

Auxiliary Services Auxiliary Services Building D 1350 West Euless Boulevard Euless TX 76040 2013 2,000 $503,993 $0 $41,820 $545,813

Auxiliary Services Shed 1 1350 West Euless Boulevard Euless TX 76040 $539,150 $0 $0 $539,150

Auxiliary Services Shed 2 1350 West Euless Boulevard Euless TX 76040 $228,678 $0 $0 $228,678

Auxiliary Services Bus Canopy 1350 West Euless Boulevard Euless TX 76040 $2,740,133 $0 $0 $2,740,133

Midway Park Elementary School Midway Park Elementary School 409 North Ector Drive Euless TX 76039 1967 74,280 $11,362,945 $1,313,025 $95,428 $12,771,398

Midway Park Elementary School Portable Building 1 409 North Ector Drive Euless TX 76039 1,440 $103,525 $24,088 $0 $127,613

Midway Park Elementary School Portable Building 2 409 North Ector Drive Euless TX 76039 1,440 $103,525 $24,088 $0 $127,613

Meadow Creek Elementary School Meadow Creek Elementary School 3001 Harwood Road Bedford TX 76021 1988 82,074 $12,228,250 $1,435,000 $208,588 $13,871,838

Meadow Creek Elementary School Storage Building 3001 Hardwood Road Bedford TX 76021 $5,023 $0 $0 $5,023

Belaire Elementary School Belaire Elementary School 501 Bellaire Drive Hurst TX 76053 1960 78,520 $11,960,213 $1,340,700 $13,633 $13,314,545

Belaire Elementary School Portable Building 1 501 Bellaire Drive Hurst TX 76053 1,440 $103,525 $24,088 $0 $127,613

Belaire Elementary School Portable Building 2 501 Bellaire Drive Hurst TX 76053 1,440 $103,525 $24,088 $0 $127,613

Spring Garden Elementary School Spring Garden Elementary School 2400 Cummings Drive Bedford TX 76021 1983 79,299 $10,906,820 $1,236,150 $101,475 $12,244,445

River Trails Elementary School River Trails Elementary School 8850 Elbe Trail Fort Worth TX 76118 2002 77,430 $12,123,700 $1,373,500 $175,275 $13,672,475

Bedford Heights Elementary School Bedford Heights Elementary School 1000 Cummings Drive Bedford TX 76021 1975 76,002 $11,198,433 $1,267,925 $188,908 $12,655,265

South Euless Elementary School South Euless Elementary School 605 South Main Street Euless TX 76040 1970 75,390 $10,797,760 $1,317,125 $104,653 $12,219,538

South Euless Elementary School Portable Building 605 South Main Street Euless TX 76040 1,440 $103,525 $25,625 $0 $129,150

Lakewood Elementary School Lakewood Elementary School 1600 Donley Drive Euless TX 76039 1972 72,107 $10,583,740 $1,214,625 $74,723 $11,873,088

Lakewood Elementary School Portable Buildings (3) 1600 Donley Drive Euless TX 76039 $310,575 $72,263 $0 $382,838

Oakwood Terrace Elementary School Oakwood Terrace Elementary School 700 Ranger Drive Euless TX 76040 1962 69,640 $10,484,315 $1,170,550 $118,388 $11,773,253

Oakwood Terrace Elementary School Portable Buildings (6) 700 Ranger Street Euless TX 76040 $621,150 $144,525 $0 $765,675

North Euless Elementary School North Euless Elementary School 1101 Denton Drive Euless TX 76039 1958 72,200 $11,079,943 $1,250,500 $80,360 $12,410,803

North Euless Elementary School Portable Building 1 1101 Denton Drive Euless TX 76039 1,440 $103,525 $24,088 $0 $127,613

North Euless Elementary School Portable Building 2 1101 Denton Drive Euless TX 76039 1,440 $103,525 $24,088 $0 $127,613

Bell Manor Elementary School Bell Manor Elementary School 1300 Winchester Way Bedford TX 76022 1969 66,581 $7,584,385 $881,500 $125,870 $8,591,755

Bell Manor Elementary School C Wing 1300 Winchester Way Bedford TX 76022 $1,771,610 $207,050 $0 $1,978,660

Bell Manor Elementary School A Wing 1300 Winchester Way Bedford TX 76022 $1,307,695 $144,013 $0 $1,451,708

Bell Manor Elementary School Portable Building 1300 Winchester Way Bedford TX 76022 1,440 $103,525 $24,088 $0 $127,613

Wilshire Elementary School Wilshire Elementary School 420 Wilshire Drive Euless TX 76040 1964 68,628 $9,182,155 $1,096,750 $134,685 $10,413,590

West Hurst Elementary School West Hurst Elementary School 501 Precinct Line Road Hurst TX 76053 1958 66,620 $9,924,358 $1,230,000 $184,193 $11,338,550

West Hurst Elementary School Portable Building 501 Precinct Line Road Hurst TX 76053 1,440 $103,525 $24,088 $0 $127,613

Shady Oaks Elementary School Shady Oaks Elementary School 1400 Cavender Drive Hurst TX 76053 1959 65,415 $10,181,735 $1,100,850 $34,850 $11,317,435

Shady Oaks Elementary School Portable Building 1 1400 Cavender Drive Hurst TX 76053 1,440 $103,525 $24,088 $0 $127,613

Shady Oaks Elementary School Portable Building 2 1400 Cavender Drive Hurst TX 76053 1,440 $103,525 $24,088 $0 $127,613

Shady Oaks Elementary School Storage Building 1400 Cavender Drive Hurst TX 76053 $6,253 $10,250 $0 $16,503

Harrison Lane Elementary School Harrison Lane Elementary School 1000 Harrison Lane Hurst TX 76053 1959 64,683 $10,287,208 $1,133,650 $101,373 $11,522,230

Harrison Lane Elementary School Portable Building 1 1000 Harrison Lane Hurst TX 1,440 $103,525 $24,088 $0 $127,613



Pennington Field Pennington Field 1501 Central Drive Bedford TX 76022 $8,711,475 $2,255,000 $2,123,595 $13,090,070

Shady Brook Elementary School Shady Brook Elementary School 2601 Shady Brook Drive Bedford TX 76021 1971 65,467 $9,536,908 $1,109,050 $66,420 $10,712,378

Shady Brook Elementary School Storage Building 2601 Shady Brook Drive Bedford TX 76021 $6,253 $10,250 $0 $16,503

Shady Brook Elementary School Portable Building 2601 Shady Brook Drive Bedford TX 76021 1,440 $103,525 $24,088 $0 $127,613

Shady Brook Elementary School Pavilion 2601 Shady Brook Drive Bedford TX 76021 $23,780 $0 $0 $23,780

Stonegate Elementary School Stonegate Elementary School 900 Bedford Road Bedford TX 76022 1962 63,955 $10,421,790 $1,159,275 $133,250 $11,714,315

Stonegate Elementary School Portable Building 900 Bedford Road East Bedford TX 76022 1,440 $103,525 $24,088 $0 $127,613

Stonegate Elementary School Storage Building 900 Bedford Road East Bedford TX 76022 $6,253 $10,250 $0 $16,503

Hurst Hills Elementary School Hurst Hills Elementary School 525 Billie Ruth Lane Hurst TX 76053 1969 63,952 $9,171,290 $1,135,700 $227,140 $10,534,130

Donna Park Elementary School Donna Park Elementary School 1125 Scott Drive Hurst TX 76053 1966 61,171 $9,310,280 $1,096,750 $30,135 $10,437,165

HEB Field Pressbox 3191D West Pipeline Road Euless TX 76040 $5,535 $0 $880,680 $886,215

HEB Field Concession - Restroom Building 3191D West Pipeline Road Euless TX 76040 $188,088 $12,300 $0 $200,388

HEB Field Ticket Booth 3191D West Pipeline Road Euless TX 76040 $5,023 $0 $0 $5,023

Arbor Creek Elementary Arbor Creek Elementary 2020 89,576 $23,852,655 Included Included $23,852,655

556,357,221.25 66,117,625.00 13,912,427.50 $636,387,274

Year Manufacturer Equipment Model # Serial Number Cost Date Location

2006 Bobcat Skid Loader S175 530112035 23,000$ 3/9/2006

2008 SCAG Riding Mower STT61V29KA E3900094 11,000$ 11/4/2008

2008 SCAG Riding Mower STT61V29KA E3900095 11,000$ 11/4/2008

2010 Scag Riding Mower STT61V290FISS E3901126 11,000$ 11/4/2009

2009 John Deere Riding Mower X‐500‐48 MOX500A041369 4,800$ 3/27/2009 Trinity

2009 John Deere Riding Mower X‐500‐48 MOX500A041370 4,800$ 3/27/2009 L D BELL

2010 Skag Riding Mower STT6IV‐29KADFISS E3901477 9,995$ 12/2/2010 Yard Crew

2010 Skag Riding Mower STT6IV‐29KADFISS E3901626 9,995$ 12/2/2010 Yard Crew

1995 FMC Sprayer A336654NM 8,000$ 3/1/1995

1996 Harben Sewer Machine 1H9X11104TO122003 20,345$ 5/1/1996

1998 Under Wonder Boring Machine 1,500$

2000 Clark Fork Lift NPR‐17 NPR8450591‐9508F8 2,600$ 8/23/2000 Warehouse

2001 Dayton Generator 4ZZ‐19 120899N236374 2,500$ 9/1/2001

2001 Turfco Sod Cutter 512 C07760 4,000$ 9/11/2001

2003 Troy Bilt Tiller 21A6820063 1F023G90009 2,500$ 9/26/2003 Yard Crew

2004 Hotsy Pressure Washer 1065SSE H759710604 6,500$ 6/16/2004

2004 Aerway Holland Aereator awgh3752t7b L04000D88N 6,500$ 12/8/2004 Yard Crew

2005 JLG Scissor Lift 2030ES 200134933 11,000$ 2005

2012 Kubota ATV‐Maintenance RTV500H 30533 8,834$ 6/18/2012 Maintenance

2012 Billy GOAT Blower F13C211 O5C 712296 1,911$ 10/3/2012 Yard Crew

2013 Crown Pallet Jack WP3035‐45 7A255791 4,680$ 1/17/2013 Warehouse

2008 Vesta Pallet Jack Elec. CE 81557 4,251$ 11‐25‐2008 Warehouse

2008 Vesta Pallet Jack Elec. EPT 2547‐30 80979 4,100$ 11/25/2008 Warehouse

2010 Crown Pallet Jack‐Electric WP2335‐45 5A384268 4,547$ 4/27/2010 Warehouse

2010 Crown Pallet Jack Electric WP2335‐45 5A384269 4,547$ 4/27/2010 Warehouse

Contents of Sewer Repair Trailer see attached 26,373$

2005 Mitsubishi Fork Lift FBC25K A3BC24066 9,669$ 4/29/2009 Warehouse

2001 Telehander Gradall 534D6‐42W 688116 17,500$ 12/15/2011

2011 Bobcat 325 Mini Excavator AAC514030 23,780$ 12/15/2011

2012 Scag Mower 063STT61V29 F5900569 9,998$ 2/28/2012 Yard crew

2011 Lawhon Pressure Washer Inc Trailer 5278 5,060$ 2/10/2012

2013 Scag Mower STT61V‐791DFI H9600749 10,249$ 8/23/2013 Yard Crew

2013 STIHL 4 MX Blower BR600 294964267 500$ 9/3/2013 Yard Crew

2013 STIHL Trimmer Loop Handle FS110R 294420815 370$ 9/3/2013 Yard Crew






2013 STIHL 18 Hedge Trimmer HS‐45‐18 803687402 300$ 9/3/2013 Yard Crew

2013 STIHL 18 Hedge Trimmer HS‐45‐18 803687406 300$ 9/3/2013 Yard Crew

2013 STIHL Hedge Trimmer HL100135 295074224 520$ 9/3/2013 Yard Crew



2013 STIHL Edger FC90 293151308 350$ 9/3/2013 Yard Crew

2013 STIHL Edger FC90 293151314 350$ 9/3/2013 Yard Crew

2013 STHIL Trimmer Loop Handle FS110R 295353049 370$ 9/3/2013 Yard Crew

2014 SCAG Riding Mower STT61V‐79DFI H9600995 10,270$ 10/16/2013 Yard Crew

2014 SCAG Riding Mower STT61V‐79DFI H9600715 10,270$ 10/16/2013 Yard Crew

2013 STIHL Trimmer Loop Handle 296307275 290$ 10/16/2013 Yard Crew

2013 STIHL Trimmer Loop Handle 296307277 290$ 10/16/2013 Yard Crew

2013 STIHL Edger 295904162 350$ 10/16/2013 Yard Crew

2016 Scag RidingMower STTll61V26DFl M0400253 11,177$ 4/27/2016

2016 Scag Riding Mower STTll61V26DFl M040054 11,177$ 6/8/2016

2016 Kubota ATV A5KA1CGATFG042825 RTV500H(SN:41287) 9,034$ 4/27/2016 Trinity

2016 Kubota ATV A5KA1CGATFG042825 RTV500H(SN:42825) 9,034$ 4/27/2016 L D BELL

2016 STIHL Blower 4MX 071BR600 506877015 399$ 5/2/2016

2016 SCAG Riding Mower STTII61V26DFI SN:M0400253 11,177$ 5/27/2016

2016 SCAG Eiding Nower STTII61V26DFI SN:M0400254 11,177$ 5/27/2016

STIHL 4MX Back Pack Blower 5097797514 500$ 1/5/2017 Maintenance

STIHL Back Pack Blower 5097797529 500$ 1/5/2017 Maintenance

Kubota Tractor M5040F‐1/20018 23,524$ Grounds

Kubota Tractor M5040F‐1/20002 23,524$ Grounds

Kubota Engine‐N Mower M5140FE3 30222033099 16,275$ Grounds

Olathe Grass Sweeper 166HL 166198 7,390$ Grounds

Ford Back‐Hoe A434656 31,586$ All Shops

Stone Concrete Mixer 2401043 1,390$ All Shops

Skil Vibro‐Packer ANCD 4389575 600$ All Shops

Onan Generator 3.7PP‐3P/15 L813591627 925$ Grounds

Mauldin Asphalt Roller 14‐2‐81‐104 4,612$

ECHO Blower ‐ Back Pack PB‐410/9011134 350$ Grounds



ECHO Hedge Clipper ‐ Shaft HCA‐265/S799110032 550$ Grounds

ECHO Edger ‐ Hand Held PE‐265/S75811005560 262$ Grounds

ECHO Weedeater SRM 265S7311012067 213$ Grounds

ECHO Weedeater SRM‐265/S73311012061 213$ Grounds

ECHO Hedge Clipper HC‐165/S76612004956 400$ Grounds

ECHO Hedge Clipper HC‐165/S76612004619 400$ Grounds

09/01/2019 to 09/01/2020 Equipment Schedule

STIHL Blower BR600/510448709 400$ Grounds

STIHL Backpack Blower BR600 /509779529 400$ Grounds

STIHL Hedge Trimmer HS‐45‐18/803687402 300$ Grounds

STIHL Hedge Trimmer SH‐45‐18/803687406 300$ Grounds

STIHL Hedge Trimmer ‐ Pole HL100135/295074224 520$ Grounds

STIHL Hedge Trimmer ‐ Pole HL100135/295074229 520$ Grounds

STIHL Hedge Trimmer ‐ Pole HL 100135/295074231 520$ Grounds

STIHL Edger ‐ Stick FC90/293151308 350$ Grounds

STIHL Edger ‐ Stick E140 FC90/293151314 350$ Grounds

ECHO Blower ‐ Back Pack BR600/510159094 400$ Grounds

2017 STIHL Back Pack Blower BR 600 /509779514 400$ Grounds

Ingersol‐Rand Air Compressor Port 121621U81901 6,248$ All Shops

Yamaha Golf Cart YAM YDREAC TCI ‐ 702573 10,485$ Pennington



2019 Crown Reach Fork Lift RM6025‐45 1A553293 45,640$ 5/9/2019 xiliary Services Facility

Scag Riding Mower STII61V31DFI P1800611 13,004$ 6/8/2016 Yard Crew includes 9258 Mulch kit

Scag Riding Mower STII61V31DFI P1800612 13,004$ Yard Crew includes 9258 Mulch kit



630,879

Hurst-Euless-Bedford ISDSEPTEMBER 1, 2020 TO SEPTEMBER 1, 2021

Page 1 of 3

PROPERTY

Insurer(s): ________________________________(Include Diagram of Insurers)AM Best Rating:Wholesale Broker or Intermediary: _________________________________________Limit: $________________________________TIV used: $_________________________________Blanket: _____Yes, Bldg & Contents- All LocationsMargin Clause: _______% Max Per Scheduled Value Per LocationSpecific limitations for wind, named storm, hail: ________________________________________________________________

________________________________________________________________________________________________________________________________

Risk Of Direct Physical Loss: _____Yes or:______________________________Agreed Amount: _____YES OR ____% CoinsuranceReplacement Cost: _____YES OR _____ACVACV Scheduled Locations: LIST____________________________________________

________________________________________________________________________________________________

New Construction or Renovations $___________________________Limit / Non-ReportingProperty Of Others: $__________________________________Personal Effects: $________________________ OR; _____Included in POOIncl. Property In The Open: _____Yes - Scheduled or within 1,000 Ft. of Insured LocationRebuild At Optional Location If Total Loss _____Yes or _____NoHazardous Substances and Contaminants at Insured Property: $______________________LimitHazardous Substances and Contaminants - Land and Water: $______________________LimitProperty In Transit: $______________________LimitOrdinance Or Law: $_____________Demolishing Undamaged

$_____________Replacement of Undamaged$_____________Increased Cost of Construction

Incl. Architect & Engineering Fees: _____Yes $________________Limit; or _____NoIncl. Soft Costs and permit Fees: _____Yes $________________Limit; or _____NoIncl. Unintentional Errors In Schedules: _____Yes $________________Limit; or _____NoValuable Papers And Records: $______________________Limit

$______________Limit Per BookVP&R Includes Data And Media: _____Yes or _____NoOff Premises Power Surge: _____Included; _____Not IncludedElectronic Records and Data: $______________________LimitSewer / Drain Backup: $______________________LimitLandscaping $____________________Per Single Item

$____________________Per LossUnscheduled Tracks and Fields $______________________LimitOutdoor Property (beyond 1000 Feet) $________________Limit / $_____________Max. Per ItemFoundations / Parking Lots: _____Yes or _____NoArticles of Art, Statues, or Antiques: _____Yes $________________Limit; or _____NoDebris Removal from Covered Cause of Loss: _____Yes $________________Limit; or _____NoFood Spoilage: _____Yes $________________Limit; or _____NoAesthetic Impairment: _____Yes $________________Limit; or _____NoAnimals / Livestock: _____Yes $________________Limit; or _____NoEquipment/Mechanical Breakdown: _____Yes or _____No Comprehensive Form: _____Yes or _______________________________________ No Coinsurance: _____Yes or _______________________________________


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All Locations: _____Yes or _______________________________________ Newly Acquired Locations: _____Yes - ________Day to Report Expediting Expenses: _____Yes $________________Limit; or _____No Hazardous Substance: _____Yes $________________Limit; or _____No Contingent Business Income: _____Yes $________________Limit; or _____No Business Income / Extra Expense: _____Yes $________________Limit; or _____No Data Restoration: _____Yes $________________Limit; or _____No Excavation Costs: _____Yes $________________Limit; or _____No Ordinance and Law: _____Yes $________________Limit; or _____No Perishable Goods: _____Yes $________________Limit; or _____No Service Interruption _____Included; _____Not Included Green Upgrades: _____Yes $________________Limit; or _____NoNewly Acquired Property: $____________________Building Limit

$____________________Personal Property Limit_______Days to Report

Miscellaneous Unnamed Locations: $______________________LimitProtection and Preservation of Property $______________________LimitBusiness Income / Loss of Revenue: $______________________Limit Include Extra Expense: _____Yes or _____No Blanket (No Allocation Of Values) _____Yes or ______________________________________ Actual Loss Sustained: _____Yes or _____No Include Ordinary Payroll: _____Yes or _____No Period Of Indemnity: __________Days Extended Period Of Indemnity: __________DaysTerrorism _____Included ($___________Premium Included Below)Deductible: $______________________Wind/Hail (be specific)

$______________________All Other Perils______Hours - Business Income / Time Element$______________________Equipment Breakdown

Property Annual Premium: $_______________Agency / Broker Commissions: ___________% (included in Premium)

Deductible Option: $______________________Wind/Hail$______________________All Other Perils______Hours - Business Income / Time Element$______________________Equipment Breakdown

Annual Premium: $_________________

Earthquake Option: $___________________ Limit Per Loss$___________________Annual Aggregate

Incl. Earth Movement (Settling/ Shifting Not Related To A Registered Earthquake): _____Yes or _____NoDeductible: $_______________Per OccurrenceAnnual Premium: $___________________

Flood Option: $___________________ Limit Per Loss$___________________Annual Aggregate

Excludes Zone "A" _____Yes or _____NoList Locations Excluded from Flood ______________________________________________Deductible: $_______________Zone A


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$_______________All Other ZonesAnnual Premium: $___________________

Contractor's EquipmentLimits: $_______________________________Scheduled

$_______________________________Unscheduled$_______________Unscheduled Max Per Item

Coinsurance _____None or;________% CoinsuranceValuation _____RCV or;_____ACVMaximum Payment _____lesser of repairs, replacement or scheduled limit, or;

_________________________________________________________Deductible $___________________Per LossDeductible in addition to property deductible? _____Yes or;______included in property deductible if common lossAnnual Premium: $____________________________________

request for proposal #20-08 property insurance for hurst ... · proposers must complete all forms...

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